Minutes 07-03-13 S�v-rH rqy�F
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er
Eric W. Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Randy Vogelgesang, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
J U LY 3, 2013
MI N UTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
July 3, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, California.
BOARD OF DIRECTORS: ROLL CALL
President Schafer; Directors Jones, Vogelgesang, Sheehan, Cefalu
STAFF:
Solbrig, Sciuto, Hughes, Bergsohn, Brown, Ryan, Lenstrom, Sharp,
Cullen, Eidam, Attorney Kvistad
Consent Item b (Bijou Area Phase 1 Erosion Control Project) was CORRECTIONS TO
brought forward for discussion prior to Board action. AGENDA OR CONSENT
CALENDAR
Moved Jones /Second Vogel_ec� san_q / Passed Unanimously to CONSENT CALENDAR
approve the Consent Calendar as amended:
a. 2013 Wastewater Treatment Plant Paving - Authorized
staff to advertise for bids for paving at the wastewater
treatment plant;
b. See Consent Item Brought Forward;
c. Annual Software Support Costs for SCADA Software -
Approved payment to E&M Electric & Machinery, Inc., for
SCADA (Supervisory Control and Data Acquisition) software
maintenance and support, in the amount of $17,836.74, plus
tax;
REGULAR BOARD MEETING MINUTES-JULY 3,2013 PAGE-2
d. Diamond Valley Ranch Irrigation Improvement Project- CONSENT CALENDAR
Authorized staff to advertise for bids to construct a (continued)
replacement drinking water well for the Diamond Valley
Ranch;
e. Surplus Equipment-Authorized sale of surplus air compressor
through Public Surplus, an on-line public auction site;
f. Approved consulting contract with EN2 Resources, Inc.,
for work on the California Energy Commission Energy
Generation Grant.
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION/SEPARATE BOARD ACTION
The Bijou Area Phase 1 Erosion Control Project requires an BIJOU AREA PHASE 1
Agreement between the District and the City of South Lake EROSION CONTROL
Tahoe to provide the relocation of water and sewer utilities PROJECT
in an amount of $400,000. President Schafer directed staff to (consent Item b.)
monitor progress closely.
ITEMS FOR BOARD ACTION
Four bids were received at the June 25 bid opening. Staff REVISED 2013 STATE STREETS
evaluated the bids for conformance with bidding requirements, WATERLINE PROJECT
including the good faith effort for disadvantaged businesses. The
evaluation concluded:
(1) The apparent low bid from Thomas Haen Company was not
complete; the project was not registered with the U.S. Small
Business Administration/Minority Business Development Agency
as specified in the contract documents. This is a major irregularity
as it could jeopardize funding. Staff recommended the Board
reject the bid as non-responsive for failing to comply with the bid
requirements.
(2) The bid received from White Rock Construction contained
one minor contractual irregularity. They did not provide the Surety
bond information. Staff recommended the Board waive the irregularity
and award the project to White Rock Construction.
Moved Vogel_ec� san_q /Second Sheehan / Passed Unanimously
to reject the low bidder, Thomas Haen Company, due to a major
bid irregularity as described above.
Moved Cefalu /Second Sheehan / Passed Unanimously to
accept the second lowest bidder, White Rock Construction, in
the amount of $1,664,410 and waive the minor irregularity relating
to the Surety bond.
REGULAR BOARD MEETING MINUTES-JULY 3,2013 PAGE-3
At the direction of the Board, staff prepared documents to CONSIDER THE FOLLOW-
postpone the increase in water and sewer capacity charges. ING TWO ORDINANCES:
Any additional increases will be discussed at the Board (1) ORDINANCE NO.
workshop in the Fall. 551-13, REGARDING
SCHEDULED INCREASES
Moved Vogel_ec� san_q /Second Sheehan / Jones Voted No/ IN WATER CAPACITY
Passed to postpone Ordinance No. 551-13, regarding scheduled CHARGES AND AMEND-
increases in water capacity charges and amending ING ADMINISTRATIVE
Administrative Code Section 3.1.49(e) and Superseding CODE SECTION 3.1 .49(e)
Ordinance No. 547-13 in its entirety. AND SUPERSEDING
ORDINANCE NO. 547-13
Moved Vogel_ec� san_q /Second Sheehan / Jones Voted No/ IN ITS ENTIRETY;
Passed to postpone Ordinance No. 552-13, setting sewer capa- (2) ORDINANCE NO
city charges and amending Administrative Code Section 4.5.7 552-13, SETTING SEWER
and superseding Ordinance No. 548-13 in its entirety. CAPACITY CHARGES
AND AMENDING
ADMINISTRATIVE CODE
SECTION 4.5J AND
SUPERSEDING ORDINANCE
NO. 548-13 IN ITS ENTIRETY
Moved Cefalu /Second Sheehan / Passed Unanimously PAYMENT OF CLAIMS
to approve payment in the amount of $976,546.87
Water and Wastewater Operations Committee: STANDING COMMITTEE
The Committee met July 1 . Director Jones stated a guest REPORT
attended the meeting to discuss the Sierra Tract Waterline
Replacement Project.
Director Jones stated a guest attended the Water
and Wastewater Operations Committee Meeting to
discuss the Sierra Tract Waterline Replacement Project
Director Vogel_ec� san_q reported on continual issues related BOARD MEMBER REPORTS
to redevelopment, specifically the City's failure to file Title
for the South Lake Tahoe parking garage.
President Schafer reported a Board workshop will take place
September 10 and October 16. He directed Board and staff
to present priorities, ideas, and strategic plans in advance.
Richard Solbria reported all submittals for cost reimbursement EL DORADO COUNTY
projects for 2012-2013 fiscal year were signed. WATER AGENCY
PURVEYOR REPORT
Richard Solbria reported on the water supply for fire protection GENERAL MANAGER
for the NW corner of the "Y" and the intertie options. An ad-hoc REPORT
committee met with involved parties to finalize options. The
current agreement expires August 1, 2013, and a letter will be sent
to tenant's legal counsel stating a decision must be made by
that date.
REGULAR BOARD MEETING MINUTES-JULY 3,2013 PAGE-4
2:45 P.�vi. ADJOURNMENT TO
CLOSED SESSION
3:10 P.�vi. RECONVENED TO OPEN
SESSION
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re:
existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT
Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12)
No reportable Board action.
b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee
and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No.
ED CVO6-0055-GW, United States District Court for the Central District of California.
No reportable Board action.
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reportable Board action.
3:10 P.�vi. ADJOURNMENT
Eric W. Schafer, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
By: Eileen Eidam, Administrative Assistant