Minutes 07-18-13 S�v-rH rqy�F
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er
Eric W. Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Randy Vogelgesang, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JULY 18, 2013
MI N UTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
July 18, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, California.
BOARD OF DIRECTORS: ROLL CALL
President Schafer; Directors Jones, Vogelgesang, Sheehan, Cefalu
STAFF:
Solbrig, Sciuto, Hughes, Cotulla, Brown, Ryan, Rasmussen, Sharp,
Curtis, Thiel, Torney, Bledsoe, Henderson, Eidam, Attorney Kvistad
GUESTS:
Eric Sapirstein/ENS Resources
Moved Vogel_ec� san_q /Second Sheehan / Passed Unanimously to CONSENT CALENDAR
approve the Consent Calendar as submitted:
a. Temporary Help for Customer Service-Approved contract
with Blue Ribbon for a temporary Special Projects Technician,
in the estimated amount of $19,000;
b. Annual Adoption of Statement of Investment Policy-Adopted
Resolution No. 2935-13, Superseding Resolution No. 2912-12;
c. Centrifuge #1 Rebuild - (1) Authorized exception to bidding
procedures as outlined in the purchasing policy for a sole
source purchase, and requirement for compatibility with
existing equipment; and (2) Approved purchase of parts and
labor from GEA Westfalia Separator Division, in the amount of
$21,003.54;
REGULAR BOARD MEETING MINUTES-JULY 18,2013 PAGE-2
d. Annual Software Support Costs for Financial/Human Resource CONSENT CALENDAR
Software -Approved payments to SunGard Public Sector (continued)
for annual maintenance costs in the amount of $18,949.02;
e. Headworks Replacement Project Phase 2-Approved
Change Order No. 12 to GSE Construction Company, Inc.,
in the amount of $41,633;
f. Amendments to Board Policy Manual -Approved minor
amendment to existing policies as recommended by
California Special District's Association's sample policies;
g. Approved Regular Board Meeting Minutes: June 6, 2013;
h. Approved Regular Board Meeting Minutes: June 20, 2013.
The Finance Department was presented with a plaque from PRESENTATION: AWARD
the Government Finance Officers Association for the 18t" annual GOVERNMENT FINANCE
CAFR. District accounting and finance staff were acknowledged OFFICERS CERTIFICATE OF
for their contributions to the report. ACHIEVEMENT FOR
EXCELLENCE IN FINANCIAL
REPORTING
ITEMS FOR BOARD ACTION
Resolution No. 2904-12 provides that when bidding capital PUBLIC HEARING:
projects, the criteria identified therein will be used to determine ANGORA CREEK SEWER
whether a project is substantially complex such that it justifies RELOCATION PROJECT
a retention amount higher than 5%.
The proposed Angora Creek Sewer Relocation project involves
the repair of the exposed concrete encasement for an 8" sewer
line crossing at Angora Creek. Staff recommended the installation
of a gravity sewer extension.
Staff also recommended the Board designate this project as
substantially complex and meriting a retention of 10% based on
the following:
• The Lake Tahoe basin is a unique area, which, due to high
environmental sensitivity, is highly regulated by TRPA (Tahoe
Regional Planning Agency);
• Based on the limited construction season (May 1 - Oct 15)
within the Lake Tahoe Basin, the project must be timely
completed without the benefit of time extension.
President Schafer opened the public hearing at 2:07 p.m. to receive
public comments on the Angora Creek Sewer Relocation project
as substantially complex. No public comments were received and
the public hearing was closed at 2:07 p.m.
REGULAR BOARD MEETING MINUTES-JULY 18,2013 PAGE-3
Moved Vogel_ec� san_q /Second Sheehan / Passed Unanimously to PUBLIC HEARING:
find that pursuant to the facts described above, the project is ANGORA CREEK
substantially complex and requires a 10% retention limit; SEWER RELOCATION
PROJECT
Moved Schafer/Second Jones / Passed Unanimously to (continued)
authorize staff to advertise for construction bids.
Staff requested the assistance of Hauge Brueck with environ- ANGORA CREEK
mental documentation, SEZ and wetlands delineation, and other SEWER RELOCATION
permitng services for the Angora Creek Sewer Relocation project. PROJECT
Motion Jones /Second Cefalu / Passed Unanimously to
authorize Task Order to Hauge Brueck Associates for environ-
mental documentation, SEZ and wetlands delineation, and other
permitting services, in the amount not to exceed $26,1 10.
A Power Point presentation was given explaining that due TRUCKEE MEADOWS
to recent movement of Trout Creek North, District facilities SEWER FACILITIES
that run along the northwest margin of the Truckee Marsh face PROTECTION PROJECT
potential consequences from prolonged flooding of its utility
easement. Staff recommended Northwest Hydraulic Consultants
provide engineering planning and permitting services using
multiple small low-cost/low impact projects within the Truckee
Marsh, offering the best long-term solution for protection of the
District's facilities.
Moved Jones /Second Schafer/ Passed Unanimously to accept
the cost proposal from Northwest Hydraulic Consultants to provide
permitting service through October 2013, in the approximate
amount of $34,700.
Eric Sapirstein, ENS Resources, gave a presentation recapping PRESENTATION: FEDERAL
accomplishments achieved with assistance from federal LEGISLATIVE ADVOCACY
lobbying efforts, and reviewed future priorities and expectations. UPDATE FOR 2013/2014
Comments from the Board, staff, and audience members were
heard and discussed.
Moved Schafer/Second Sheehan / Passed Unanimously to PAYMENT OF CLAIMS
approve payment in the amount of $2,482,238.52.
The next meeting will be on August 14, 2013, at 10:00 a.m. at EL DORADO COUNTY
the District offices. WATER AGENCY REPORT
Richard Solbria reported on the water supply for fire protection GENERAL MANAGER
for the NW corner of the "Y" and the intertie options. The current
Agreement expires August 1, 2013, and a letter will be sent to
tenant, tenant's legal counsel and Lukins Water Company with
the two primary options available, stating a decision must be
made by August 1 S+.
REGULAR BOARD MEETING MINUTES-JULY 18,2013 PAGE-4
Assistant General Manager Paul Sciuto reported on the flows to the STAFF REPORTS
plant over the 4t" of July holiday:
Thursday, July 4t" -5.34 (million gallons per day)
Friday, July 5t" -5.5 (million gallons per day)
Kathy Shar� reported on three items:
(1) Audio recordings of Board meetings will be linked to the District
web site, effective immediately, for customer convenience and
access to Board meetings; the recordings will be kept in accordance
with District records policy.
(2) The Lake Tahoe Summit will be held Monday, August 19, 2013.
(3) Ethics training for designated staff will take place Wednesday,
July 31, 2013.
An Addendum to the Agenda (J-M Manufacturing Company, ADDENDUM TO AGENDA
Inc.) was received subsequent to the Regular Board meeting
Agenda being posted. Due to the need for immediate action,
it must be passed by a 2/3 vote to add it to this agenda.
Moved Schafer/Second Jones / Passed Unanimously to add
J-M Manufacturing, Inc. to the Closed Session Calendar.
3:30 P.�vi. ADJOURNMENT TO
CLOSED SESSION
4:05 P.�vi. RECONVENED TO OPEN
SESSION
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re:
existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT
Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12)
No reportable Board action.
b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee
and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No.
ED CVO6-0055-GW, United States District Court for the Central District of California.
No reportable Board action.
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reportable Board action.
4:05 P.�vi. ADJOURNMENT
REGULAR BOARD MEETING MINUTES-JULY 18,2013 PAGE-5
Eric W. Schafer, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
By: Eileen Eidam, Administrative Assistant