Minutes 08-01-13 s�v-rH rqy�F
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri , Generai Mana er Paul Sciuto, Assistant Generai Mana er
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Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUGUST 1, 2013
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
August 1, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, California.
BOARD OF DIRECTORS: ROLL CALL
President Schafer; Directors Jones, Vogelgesang, Sheehan
Director Cefalu was absent
STAFF:
Solbrig, Sciuto, Hughes, Curtis, Bergsohn, Cotulla, Van Gorden,
Lenstrom, Rasmussen, Eidam, Attorney Kvistad
G U ESTS:
Brooke Laine/Councilwoman, City of South Lake Tahoe
Jennifer Lukins/Lukins Water Company
Moved Jones / Second Vogelaesana / Passed Unanimouslx to CONSENT CALENDAR
approve the Consent Calendar as amended:
a. Keller Tanks Rock Fall Mitigation Analysis-Authorized Task
Order to HDR, Inc., to evaluate the probability and conse-
quence of a rock fall impacting one of the Keller Tanks, in
the amount of$9,600;
b. Primary Clarifier No. 1 Rehabilitation (Wastewater Treatment
Plant Concrete and Coatings Evaluation) - Authorized Task
Order to HDR, Inc., to design rehabilitation of Primary Clarifier
No. 1, in the amount of $96,225;
REGULAR BOARD MEETING MINUTES-AUGUST 1, 2013 PAGE-2
c. DVRIIP (Diamond Valley Ranch Irrigation Improvements CONSENT CALENDAR
Project) -Authorized an increase to Purchase Order P25814 (continued)
in the amount of$8,835.50 for additional environmental
permitting services;
d. Side Letter Between the District and Management Staff-
Approved Side Letter, effective July 3, 2013;
e. Unpaid Assessments- Adopted Resolution No. 2936-13,
authorizing delinquent accounts to be added to the
2013/2014 EI Dorado County Tax Roil;
f. Approved Regular Board Meeting Minutes: July 3, 2013;
g. Approved Regular Board Meeting Minutes: July 18, 2013.
ITEMS FOR BOARD ACTION
A decision was not made regarding a permanent solution for EXTENSION OF TEMPORARY
fire protection services to the TJ Maxx property. Staff was WATER SUPPLY AGREE-
directed to draft a Second Amendment to the Temporary MENT WITH LUKINS WATER
Water Supply Agreement between the District and Lukins Water COMPANY
Company expiring August 15, 2013. A decision must be finalized
by that time.
Moved Jones /Second Sheehan / Cefalu Absent / Passed to
draft a Second Amendment to the Temporary Water Supply
Agreement with an expiration date of August 15, 2013.
Two bids were received at the July 30 bid opening. Staff DIAMOND VALLEY RANCH
evaluated the bids for conformance with bidding requirements, REPLACEMENT WELL
including the good faith effort for disadvantaged businesses. The
evaluation concluded:
The apparent low bid was received from Cascade Drilling, LP
with three minor irregularities. Staff recommended the Board
waive the irregularities and award the project to Cascade
Drilling, LP.
Moved Jones /Second Sheehan / Cefalu Absent / Passed to
award the low bidder, Cascade Drilling, LP, in the amount of
$105,842 and waive the minor bid irregularities.
Seven bids were received at the July 30 bid opening. Staff 2013 WASTEWATER TREAT-
evaluated the bids for conformance with bidding requirements, MENT PLANT PAVING
including the good faith effort for disadvantaged business. The
evaluation concl�ded:
The apparent low bid was received from V8�C Construction, Inc.,
with one minor irregularity. Staff recommended the Board waive
the irregularity and award the project to V&C Construction, Inc.
REGULAR BOARD MEETING MINUTES-AUGUST 1, 2013 PAGE-3
Moved Vogelgesang /Second Sheehan / Cefalu Absent / Passed 2013 WASTEWATER TREAT-
to award the low bidder, V8�C Construction, Inc., in the amount MENT PLANT PAVING
of$139,944 and waive the minor bid irregularity. (�continued)
Moved Vogelgesanq /Second Sheehan / Cefalu Absent / PAYMENT OF CLAIMS
Passed to approve payment in the amount of$778,264.26. �
President Schafer remarked on an article in the Tahoe Business BOARD MEMBER REPORT
Monitor regarding a recent meeting on the potential loop road
project. He also mentioned an article in the Tahoe Daily Tribune
regarding the Carson City Wastewater Plant and their need to
refurbish their Plant's infrastructure and the costs involved.
Director Jones reported the next meeting is on August 14t" at the EL DORADO COUNTY
District office. WATER AGENCY
PURVEYOR REPORT
Richard Solbriq reported on a recent CSDA Training Conference GENERAL MANAGER
he attended. The conference focused on public outreach and REPORT
the importance of social media.
Ethics Trainina will be on August 2nd at the District office. STAFF / ATTORNEY
REPORT
2:40 PM ADJOURNMENT TO
CLOSED SESSION
3:10 PM RECONVENED TO OPEN
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee
and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No.
ED CVO6-0055-GW, United States District Court for the Central District of California.
No reportable Board action.
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reportable Board action.
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re:
existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT
Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12)
No reportable Board action.
REGULAR BOARD MEETING MINUTES-MAY 16, 2013 PAGE-4
3:10 PM ADJOURNMENT
Eric W. Schafer, Bo President
South Tahoe Public Utility District
ATTEST:
Eileen Eidam, Interim Clerk of the Board
South Tahoe Public Utility District