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AP 10-04-12 I ����� rqyo ;�; F �j -.�- � � AGe��urr�.ir�r.vrs��`�� � S4UTH TAHQE PUBLIC UTILITY DISTRICT REGULAR BOARD M���"ING AGENDA � Thursday, October 4, 2012 2:00 P.M. ' District Board Room 1275 Meadow Cresf Drive, South Lake Tahoe, California ' Richard Solbri , General Mana er Pavl Sciuto, Assistant General Manp er 3 Eric W.Schcrfer, President BOARp MEMB�RS James R. Jones, Vice President Chris Ce#alu, Director Rand Vo sl esan , Director Kell Sheehan, Director '1. CAL�TO ORDER REGULAa MEETtNG - PLEDGE OF ALlEGlANCE 2. COMM�NTS FROM THE AU.DIENCE {This is an opportunity for me�-nbers of the public fio address th� Board on any short non-agenda iterns fihat are within the subject matt�r jurisdiction of fihe Disf�ict. No discussion or action can be taken on ma#ters not listed on tY�e c�genda,per the Brown Act.�ach rrtember of the public who wishes to�comment Shall be allott�d five minufes, and no more than three individuals shall address the same , subjecf.� 3 ' 3. CORRECTIONS TO THE AGENDA OR C�NSENT CALENDAR ��Forpurposes o�the Brown Act,all Action pnd ConSent items Eisted give a brief descripfiion of.each item o€business to be fransac#ed or discussed. I Recommenda�ions of#he s�af�; as shown, do no#prevent the Board from faking other ac#ion.) � 4. ADOPTION OF CONS�NT CALENDAR (Any item can be removecE to b�discussed and considered E E separately upon requesf.Comments and questions from members of the puf�lic,s#aff or Board can be tafcen when the comment does nat necessitate separate actibn.) E 5. CONSFNT I�EMS BROUGHT FORWARD FOR SEPARATE DfSCUSSlON ACT[ON ', 6. ITEMS FOR BOARD ACTION RE ClESTED BOARD AC'�[ON � a. Payment o� Claims Approve Paym�ent in t��e Amount of Pg.29 $1,278,773.03 7. STANDING COMMEITEE REP4R1"S . (Discussions may take piacs; hawever, na action wil� be #aken� a. Water &� Wastewater Operations Commift�ee Meeting of 10/Ol/12 (Jor�es/Vogefgesang } 8. BOARD MEMBER R�PQRTS {biscussions may take place; however, no action will be taken.J 9. EL D4RAD4 COUNTY WATElt AGENCY PURVEY�R REPORT '', �tEGULAR BOARD MEETING AGENDA-OCTOB�R 4, 20�2 PAGE-2 '10. GENEltAL M_ANAG�R R�PORTfS) (Discussions may ta[ce place; hawever, no ac#ion will be taker�.) a. Elecfrical Rate Intenrention ; b. �.ukins Brothers Water Company Temporary Wa�er Service Agreement � c. Community Outreach � 11. STAFF AT[ORNEY REPOR� S �Discussions may take �lace; however, no action will be taKen.} � a. Water System Optimization (Pau[ SciUto} i 12. NOTlC� OF PAST AND FUTURE MEETINGS �VENI'S ' Past Meetin s Events 09/26/12-Special Board Meefing i Q/01/i 2-Water and Wastewater Operations Committse Meeting 3 ; Future Meetings ,/,Even�s ' 10/10/�2- l 0:a0 a.m.- Ef Dorada County �late�Agency Board Meeting in �hingle Springs 10/15/12-3:30 p.m.-Wa#er and Wastewater Operafiions Committee Meeting a� District � 10/18/12-2:OD p.m. -STPUD Regular Boqrd Mee�ing at Districfi 13. ClOSED SESSION (The Board will ad�oum to Clased Session to discuss items id�ntified below. � Clased Session is not open #o the public; however, an apportunity will be pravided at fhis fiime if � members of the puE�iic would like to commen#on any item listed.Thre� minute limit.) , a. �Pursuant to Governm�nt Code S�ction �4956.9{b)/Co�ference wi#h Legal Co�nsel I Pg.45 Anticipafied Litigation (ane case) - 3 b. Pursuant to Government Code Secfiion 54956.9(a)/Conference with Legal Caunsel Pg.47 Existing �.itigation re: False Claims Act Case: United Sta�es, the States of California, � Delaware, Ffor�da, Nevada, and Tennessee and tF�e Commonwealths of Massachusetts and Virginia ex rel. John f�endrix v. J-M Manufacturing Company, Inc. ; and Formosa Plas�ics Corporation, U.S.A., Ci�il Action No. �D�CV06-0055-GW, lfnited States Disfirict Cour� for the Ce�tral District of Califorr�ia c. Pursuant to Government Code Se�tion 549569(a)/Conference with Legal Pg,av Counsef- Existing Litigation re: Los Ang�les County Superior Court Case , No. BC4�9943, State of Nevada, et al, v. J-M Manufacturing, et al. '�, d. Pursuant io Government Code Section �4957(a)/Conference with Labor ''�, Pg.51 Nego�iafors re: Memorandum of Understand�ng with the Management Unit i Present at This Ciosed Session Will Be Agency Negotiators: Austris �ungis/I�DA, i Richard Sofbrig/General Manager, Nancy Hussmann/Human Resources Dir��tor, �, Paul Hughes/Chief Financial 4fficer e. Pursuant fio Government Code Sec�ion 54957�a)/Conference wi�h Labor Pg.53 Negotiators re: Memorandum of Understanding wi�h Sfiationary �ngine�rs, Loca! 39 Present afi This Closed Session Will Be Agency Negotiators: Aus#ris Rungis/IfDA, Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, ; Paul �lughes/Chief financial O�fiicer ; ' REG[1LAR BOARp M��TING AGENDA-OCTQB�R�4,2a�2 PAGE-3 14. ACTION / REPORT ON_l_T�MS DISCUSSED DURING CLOSFD SESSfON 15. ADJOURNMENT (To the next regular meeting, October 18, 2012, at 2:Op p.m.) ; ; ' i , i � � I I � i i � The Sout�Tahoe Pu�li� Utility District Board of Directors regularly rrteets the fi�5t and third Thursday of each month.A complete agenda packet,including ail backup ir�forrrEation is available for review at the meeting and at the District office duriRg fihe hours of 8:00 a,m.-5:D0�.m., Monday through Friday. A recording of the meeting is retained for 30 ' c�ays after minutes of the meeting have been approved. Iterrts on this agenda are numb�red#or identification purposes ! only and wil[not necessprily be considered in the order in which they appear an the agenda. Designat�d fiimes c�re for � particulpr item5 onfy. Public Hearings will not be called to order prior to#he time specified, but may accur slightly later ' than the specified time. � Public partidpation is encouraged. Public commenfs on items appearing on#he agenda will be tpken pt the same time the agenda items are hearcl; comments should be brief and directed to fhe specifics of the item being considered. � Please provide the Clerk of the Board with a copy of all written maferial presenfecf at the meeting.Comments on items nof on the agenda can be heard during "Comments from the Aucfience;"however, action canno#be taken on it�ms � not on the agenda. � Back�p materiafs relating ta an open session item on#his agenda,which are not included wifh the Board packet,will be made c�vailable for public inspection at the same time they are distributed or mpde available to the Board,and can be�iewed af the District of#ice, at the Board meeting,and upon request�o th�Clerlc of fhe Board. The rt�eeting locatior� i5 acce5sibfe fo people with disabilities. Every reasonaE�le effort will E�e made to accommodate participation of the disabled in aEl of the District's pubfic meetings. [f particular accommodations dre needed, please contact the Clerk of the Board at [530) 544-6474, extension 6203. AI1 inquiries must be made at least 48 hours in advance of th�meeting. i 5au��� rqH� F i —�r°- -�,+C,.,. � z��( A(�sek'er . 7950 ...���G" e��C LlT1LiTY��`aT ♦ i CONSENT CALENDAR � � �C�'OBER 4, 2012 I tTEMS R�QUES'f�D ACTION , a. Capifial Outlay Accounf Rollover (Additional) Authorize Stafif to Direct Ro[lover '' Pg. 1 (Paul 5ciuto, Assistant Gerterpf Mpnrager/Engin�er Funds Budgeted in 2011/2012 Fiscal D�bbie Henderson, Accour�ting Manager] Year to the 2412/2013 Fiscal Year ; b. Decomposed Granite MEne Closure and Approve Addi�ionaf Rental of 1 Pg.s Revegetation �quipmenf � [Hal Bird, Land Application Manag�:rj ; c. 2012 Water Tank Recoating �rojec� Approve Char�ge Order No. 2 fio � ��.9 {John Thiel, Pri�cipal �ngineer) Crosno Construction, Inc., in the Amount of$26,535.99 d. Tahoe Sierra fntegrated Regional Wa�er Approve Task Order No. 4 to Pg, i3 Management Pfan Update Kennedy/Jenks Consultants in the (l.ynn Nolan,Grants Coordinator) AI'1'lOUni' Of$120,000 to Complete the � Plan Update E e. Diamo�d Vc�lley Ranch Wastewater Irriga#ion Adopt Resolu#ion No. 291$-12 to Pg. i9 Improvements Apply for State Water Resources [Lynn Nalan,Grants Caordinafor) Controf Board State Revofving Loan Funding f. Regular Board Meeting Minu�es: Approve Minutes Pg.23 September 20, 2012 (Kathy 5harp,Clerk of the Board} 1 g. Special Board Meeting Minutes: Approve Minutes P�.v Septernber 26, 2pl 2 [Katl�y SFtarp,Clerk of#he BoarcE) . � 5outh Tahoe Public Utility District= 1274 Meadow Crest drive -So€�#h Lake Tahoe, CA 96150 Phone 530.544.6474■ Fpcsimile 530.541.06�4■wwwstpud.us , . . . . ..�.......� Hy.. '', � T�ichard H.Solbrig '"""'"-•••�,•�,�, ' � � f9 _ s '+ � f"� oi�� � j ) � �. �� ChriaCePalu �'�'� JameS�.Jane� _ __ .. _ ____ _........ . �`"" _ �ry rtr�n �"'(� r'�:'" r '�` r{''�' Kanc�y YogeEge6ang i ��,.�1J t i k;,,! � tr�i�� Lf� ���lf��i.�4/ Ke11y 5heehan �r�c SchaPer 127�Meadow�r�C Driu����,�t Lafc��'ahc�•Ca��74� �ane 530 5�7A���x 53U�4�Tf}61�#-�w�r:��ucF.u� ! � � _ _._ ' BOARD AGEN�A t�'FM 4 a. i '�4� Board of Direc#ors ' FR4N1. Paul Sciufo, Assisfanf Gerteral Manager/�ngineer - _. D�b�ie Nenderso�,Accounting lvlanager � MEETING DA��: Octo�er�, 2012 � � 3 _ � 1TEM- PR�JECT NAME. Capital Outlay Account Rof�over (Additiona[) � REQ�ES]`E� B0�4RD AGTEON: Au�hor�ze sfaff#o dir�ct rollover funds budge#ed in � 201 I/Za12 fiscaf y�ar to the 2012/20�3�iscai year � D1S�USSI4N.: f2eq�est for. a�dififlnal.cnpi#�1 ou#]ay acca�n�rollover fio allow payment fio Renner�quipmenf for items o�dered.i� fiscal ye�r. 2011/20�2 but not received unt�l , affier July ]. 20i 2. ' ; __ _ _ .... .............. ..... � � �! SCHEDU'�E: Qngoing _ cos�s: ��o,00a � . - ACC4UN� HO: 102&8��6 BUDGETED AMOUNT REMAINING: �bi,b89 - ; A'RACHMEN�S: Renner �quipment Invoice W08723 CQNCURRENCE WITH REQU�STED ACtION: CAT�GORY: Sewer G�N�RAE MANAG�R: YfS,��� NO . CHt�F FINANCIAE OFF1��R: YfS. NO I�l r . -i- I _. _ _ __ ._ . _ _.. .__ _ _..._ . ,..- - _. .. a vvs��� � �i s i ;� 4021NE5'f BRlDGE S7'. 2288 FMIY 208 5222 REfdO ki4tW 9305 S.iJ1ERIDIAN RD. ��ON][]a�. ', YERINCsTON,NV$9447 SN![TH,NV 8943p fALlO�l,NV 89406 LOVELdCK,NV$9419 • '', [775}'F63�535 (775)465-Z297 (77 T-4555 (775)273-2935 ���•� ������ '' a« :� � 374 � � Branch s� As s��ow ��� � �0�� Q1 - YERTTIG�.'QN', rrv 1� El�ta Time pag � � ACC�1�1�i'����f�+Bi.� e a7 a.s ana.2 22:22:4a o �. Account No. Phone hlo. Imipi�e No. � � sou�rai� ��as��6��� 08723 Ship Via PurchassUrdar , S. TAHOT PUBLIC t3TII,I�TY ' 4992 ' I°- ].275 M�70W CRFS7.' DR. S�alesl'ax ucence�Vo. Federal Exempdion o. � S. LP.KE TAHQE, GA 9 615 0 � , •Q , I, } ' C ', " Saiesperson �' I7AL$ A. SAV�DGE DAS EQUIPMENT INVOiCE � • � GARFFELD 550 EJEL'TION SCRAPER. 17400.U0 S�ock � 10I.347 Serial � 2062101347 DOMRIF�;S EFIO-9041 OF�'SET DISR 10200.0� Stock � M12675 Serial #� M-1.2675 SALES �AX 200�..Q0 DISTRICT 'PAX • I38.00 ' �� � � � TDta�.: 29739.OU , � E QW ; j �, . € � - � i . �E I ,I �I ��, A FINANCE CHARGE O�2%PER iNpNTy,24%pER ANNEIM WIlL BE A�pEq TO PAST WE T�'RMS_pAYMENT'S DIfE ON THE 107H pF THE MQNTH FOLLOWjNG Pi1RCHqSE SPEGlAL 4RDER '� AGCOU�iTS G000.S qRE ry0T REfURNABLE. ALL REfURt�ES MUST 9E AGCOMPANIF..E7 BYTHISINVO�CE. �I R�STOCICI�EG F�E IS 1596 RE7URNEp C�.pDp9 qRE SUBJECT TO RES7'dCW NG CHARGE.T1TLE T�ALL ITEN►S REMAEN WlTH '', Rf]VNER Ec�U1PM61+1T UNTIL Pl1RGHA5E Pf21C�INTEREST AND OTH�R CHARG�S ARE FULLY PqID. , I FlS2BY CERTIFY THA7 I AM ENGAGE�!H FFi�8if51NESSpF FARMING AND THRT THE i, GppfAS SHOWS7 4N 7wlS INV41G�1MLL B�USED E7CCl.USIVELY fiV THE CONDUCT QF . I� THAT BU�NE55. �3_ li SIGINATURE I � ' ' Generaf Manager �� Richard H.5olbrig � �` � • � � ��� � Directors �� ChriS Gefalu James I�.Jone� ��"`�` ] [ ��^ � {'�''`[t +t a( �tr{� Kandy Yoge(ge5ang ' « �4����f:,J i�.e�' t/[���� �t��i �fi„�� KellySheehan �, Eric 5cha�er II '�L��fViP.�OHI����77T'14��rJOU�1 I.��E T��13�#��'��Q-7� �1"[����-(7��`q'r��iX�J��J"�-�-{���'WVV�Y.5�7LIG'�.C1� BOARD AG�NDA IY�1N�4 b. l ; � ��� 8o�ard of Dire�ctors j FROM: Hal Bird, La�d ApplEe�tior� Manager M�ETlNG DAfiE: October 4, �p3 2 � IT�M-PR�.i�CT NAME: Decompos�d Grani#e !vline Closure ar�d Revegetation ` R�Q[��STED BOARD ACTIQN: App�ove Additional Rental of�quipment E t � . - DIS+CUSSI4N: Tl�e District a�quired a Decomposed Gra�ii#e l�lir�e (DG Dirt Pit) wit� fhe j acquisition of ihe Diamond Valley R�rn�ch. 7he Disfrict is req�ired by the Division o�Mines � to close and revege#ate the DG �irf Pit. The projecf has invo[ved the moving of a large quantity of decompo�ed grar�i�te dirf. The DistrECfi ren��ed a Db Su�ldoz��o move �his �mafierial. Th,e arriou�t of fiime expecfied fio move the mat�ria� is exceeding fihe expected rentaf time due fo the hardness of the materia] (dirf) fhat re�uire�ripping prior �� fo moving. � I . � i I SCH�DE�L�: � . COSTS: $1 �,624.94 one rrionth rental,.plus one additional mor�th, for� fio�al cost ofi $23,��0. ACCOIIl��NO: 1028�024 B.UDG�T�D A11�[OUNT t�EMAlNING: $20;000 Ai7ACHMEI�TS: Ren#a1 Pureha�� Or�er P2��3b i ' CONC�fRI��NC�WITH REQUES€�D AC'�iON: CATE�ORY: Sewer � � GE.NE.RAL MANAGER: YES NO ; CHI�F FlNANCIAL QFFIC�R: YES NO � _5_ . i i � I � �y T H T.q g� �°F 5 o u-th �a h oe �275 MeadQw CreS�C f7rive — ` 5ou�h Lake Tahoe CA 9E950 -�=' , ; �c�8,;���tb �U�7I IG Ut1llt�/ D15t1"IGt 530 5G�1-�-6474 530 541-0634 � CONF[R I.NG PURCHASE ORDER PURCHASE P2�536 11�0 FRIDAY DELIVERlES � 4RDER NO. i . NO AELIVERIES AFT'ER 3 P.M. � � ! This P.O.Number MIJST appear on alt VENaO�t:����'7� Padcing List�,Invoices ar�d Corresponden� CASHMAN EQU�PMENT oRDER pA'�Q 8/0 9/1� � 6�0 GLENDALE AVE j cus� ##085525 � � S PARKS, NV 8 94 31 DELIVERY DA7E: I � SALESPERSON: � Sf-fEP VEA: PHONE: F.O.B.: i ORDER#: ', ; TERMS: IQUAt�fT1'fY ICA�AI.OG NUMBER and DESGf�IPTl01r! UNIT PRICE EXT PRICE � � I� E�3'TAL O�' D6N CATERPTLLAR �4ZER FOR 1 8, 879 . 22 8, $79 .22 i ONTH � , 2 7. �QU�PMENT PROTECT�ON PLAN 1, 080 . D0 .. �., 0$� . 00 il ; . . 3 1 �ENVIRONMENTAL FEE 72 , 00 72 . 00 ' � 4 �. PICKUP AND DELTVERY CHARGE 900 . 00 900 . 00 3 j ` Ta� 693 . 72 , i , ,' I , i ` ' i i i � i • .f i i I �e� �i . . '', s PO Tota]� 1.�, 624 . 94 , ; '' R025943 '� `i REQU�s.T#: � i �L EF '�, R�QUE$i'�D BY: ORi3ERED BY: `: ' � ! ---•--- --- ., ! �URCiiASI1VG AGE�+lT10�FICER ' , -7- , i Kiohard H.5afbrig ,,.�«,-..... e�_��'� . �f��� Directar� � �� � , �� Ghris Cefalu JameS R.Jones ', -�»-,r,� . Rancly Yogelgesang I', � �i�1���V �..� ir/��� V� ���isri ��#� �1lY5heehan Eric 5chafer 1275 t�tl�tt�w Ct�St�r�re•ap�t.�1�.af�Ta����96��7Afl1 [�t��3�5�4•�`�-*�x�5�1-C�'f��wt�n+v.��cfd.cts �I BOARD AGENDA ITEM 4 c. � 'CO: Board of Directors FROM; John Thiel, �rincipal �ngineer � ME�TfNG DAT�: Ociober�, 2012 !'fEM--PROJEC7 NAME: 2012 Water Tar�k Recoating �rojecfi � REQEIE�TED 8�?ARD ACTION; Approve Ct�ange Order Na. 2 to Crosno Construction, Inc., ', in ti�e amour�t of$2�,535.99 DiSCt155tON: Tfi�s proposed Chang� OTder No. 2 inciudes additionat work as #ollows: I • Par� A--�i�e exter�or�oa�ing sys#em at Gard�er Ivloun#air� Tanfe No. 2 wa5 changed from an epox�-based sysfiem fo an acryfic system whic� allows for betfervd�es�on ta th�graffiti that was on the tan�C.Thi�sys�em also allows for befi�er overcoqting to cover crny new gra�iti ir� #he fu��re.This also eliminated th� n�ed to sweep blast the tank exferior. T#�e additional cost for ma#�erials is �2,3 67.00 • P�rt 8�The cathodic protection sys�em af Gardner Mountain Tank No. 2 is being � changed frorrm an impressed currenf sys�em #o a galvanic system which.wil1 ; require less mainfienan�e and test�r�g in i��i� fut€�fe. The galvanic 5ystem includes i mcrgr�esium rods which are i�s#alled on multi�ple bracket pairs inside fihe tank. ` The contracfior wil�provide, instalf,.bfast, and eoat th��e n�w bracfc�#s for an addifiion:al cos�of�2,7�7,6G or� a time and maferials basis. � � Part C--�he District instrucfed Crosno to compfet� t�e e��e�io�r��c�afing of Gardner Tank No. 1 on a tirne and ma�erials basis. The e�erior coati�rg was �ea�ing its useful life. Afso, perimefer€enci�g is curr�ntly being ir�stalt�ed aroun,d bofih tar�ks so, wi�h t�is additional work, fhe coatin�s at this si#�wr�! be finished. ', and s�cur�ed. The additiona�cost.�or th�s ex#erior coating�work�s$21,�5� i.33. ,� � � I • . —9— �ohn Thiel � October 4,2012 Page 2 � � ' ' i E i i I ' , I � . ' . ` . . ' ..� . . i � . 1 SCH�DiJLE: Upo� Boc�d approval: �, COSTS: $26.�35.99 I ------- ___..._------ _�__...-------- I, ACCOUf�T��O�:��29�2b1 � BUDGETED AhAOUNT REMAINING:.$35,�45 � AT[ACH1�lENTS: �hange Orci�r"No. � CONCURR�NC�Wli'#i REQU�ST�D AC€EON: CA'��GORY: Woter ; G�I��RAE M�NAG�R: YES NO i CH[EF FINANCEAC QfF[C�R: Y�� NO � I � � � .i . I -1Q-- I , I ! i ; y.ouTN rak� CHANGE ORDER N�UMBER 2 ; F.. � � ,�„ .,;�, .,�� Project: 2Q92 Water Tar�k Recoat�n Pro'ec# .... . ;,�,. ��wc?.�$so.���'�i���: Contractor. Crosno Construction lnc: .u��cmr v��. Date: Oc#ob�r 4, 2012 P4# P25320 � - . ._ , The Contrac# Shat! Be Cha�ged As Fo[�ows: . , ', A. Change exterior coa#ing for Gardner Tank 2 from De�oe 231 1378 system to �, Devoe 2031421fi system for additional cosf of�2,�67.OU. See Attachment 2A �ar a breakdown af a�l costs. 1 B. Pro�ide, inst�ll, blast, �nd coat c�thadic prQ�e�tion galva�ic brack�#s far Gardn�r � Tank 2 for an additiona! cosf of$2,757.6fi. Se�Attachment 2B for a brea�Cdawr� of a11 costs. C. Adc� exterior pre�aration ar�d caating of Gar�ner Tank 1 using the De�ae 2031 4216 system for an addifionaf cost o�'$2'�,fi11.33. See Attachment 2C for a breakdown of a�i costs. � TOTAL FOR CHANGE ORDER NQ. 21S ITEMS A + B + C.= $26, 535,99 ; ; ; � � Origina! Confracf $ 341,500.00 Previous Change Order $ 3f,000,00 3 . ; Curren� Contract $ 377,500.00 THIS CHANGE ORDER $ 2fi,535.99 , .New Contract Tota� $ 4�4,035�99 � � . ! Contrac�or agrees to make tF�e herein-desc�ibed c�anges in accorda�ce with the terms E�ereof. The change in � contract pric�andlor contract t�me noted is�u11 settfement for costs inct�rred beeause of the change(s) de�cribed, unless specifically noted in indi�idual description(s}: � I � Da�e: � Au�horized By STPUD Board President � i '� Date: Acce �ed B Contractor p Y . Dafe: Re�iewed By ; ; � ; ; -�i- . 1 ; � , ; ', General Manager '', �ichard H.5olbr�g ', f � 7�C3 s ,� ��� ��� ' � /� Director� j �� Chriy Cefalu � Jame6�.,lones .•'-•�. '�[�`" ' '�`'e +�"��` ♦ �''"�.�t•C�'+ Randy,Voge[gesang ��.���� � 1���� L�`� ���EfT L{./V K�IlySheehan I Eric 5r.�afer 1275 M��ow�Driv�+�a�u�h�.a�e Tahc�•Gfi 9��74Q� �or�53Q�-�7A-�f�x�541-�14�w�nnr.st�ud.ctr, BOARD AGENDA I'fEM 4 d. � i ' ��� 8oard of Directors '' �a0�� �ynn Nolan,G�anfs�oordinator MEET[NG DAt�: Qctober 4. �012 ;� ; I�'�M� PROJ.�G'� NAME: Tahoe S.ierra In#egrafed R�gional Wate�Manag�menf P6an � � (iRWMP) Upda#e � � REQU�Si'�D BOARD AG"fiON: Approve �ask Order No. 4 fio Kennedy/Jenks Consultants in � t�e amount of$-12Q,000 to complefi�the plan�pdate i i DISCUSSION; S�'�UD is the lead agency fo�#he Tahoe Sierra Infegrat�d Regionql Wa�er Management Par#nersh�p. As iead, SfiPUD applied for and has receiv�ed a � :recommendation for fun�ing from the Deparfmertt of lAfater l�esources (.DWR) for a� lRWM ��pnnir�g grant in th� amounf of$557,�80. In addition, the�I Dorado County !, Wafier Ag�ncy has approved �12D,000{combirred wifh parfner ager�cy Tahoe City I, Public U��lify Dis#rict) fo�the iRWMP revision.7�he parfriershlp wishes to begin work on fihe plan updp#e, but c�nnot comrrait the �ull task order�aroposal from Kenn�dy/Jer�lcs untiE a �ontract#�as been forfhcoming fi�om DWR. As #�e �i Dorado Cour�fy Water A�er�cy f�r�ding was app�o�ed .!u!y i, 2C�i 2, the task order a�tached has identified eerfiain fias�ks ; #o be implemenfied wifh fi�is #unding source. � i � SCHED�ILE: �ngo�.ng � ; � COSTS: $120,000 ACCOUNT NO: N/A Bi1DGEFED AMOUNT REMAIN�NG. N{A � � A`RACH,IVIENTS: Task Order No. 4 CONCi�RRENC�WITH R�QUES'fED ACii4N: CA'f�GORY: Se4v�r ' G�N�RAE MANAGER: YES � � NO CHi�F FINANCiAI OFFIC�R: Y�S N� -13-- ; ' � KENIVEDYIJ�NKS C4NS�lL7ANrS . � . '', TASK ORDER N0.`4 i �' CONSULTING SER]If.C�S � This Task ard��is made and entered into as of the 4th day of 4ctober 2012 by and b�fweer��outh Tahoe � Public Utifity Disfict, hereinafter referred to as "DIS�'R�CT" and Kent�edylJer�ks Consultanfs hereinafter referre�to as"CONSULl'ANi'". - i � In cor�sideratio� of tfie mutual promises,covenanf�, ar�d conditiorts as addr�ssecf in fhe Mas�er Agreeme�t � dafed September 9, 2011 an� as specificafly hereinafter se#foe�h, the partiss do hereby agree as�ollows: � , I. PURPUSE �'�e pur�ose af#his 1'asi� Order i� to author�ze a�d dir�cf CQ�SULT'ANT to provi�e prof�ssianaf se�vices to deve�op and complefE an updafe of th� Tahoe Sierra Infegrafe� Regianal Water � Manageme�t Plan (�RWMP}. - �' 2. SCOP�OF W�RK �he Taha�-�ierra Regior�has an IRWMP fhat requires updates to become cam�liant with. ' Califomia Department of Wafer Resources.�ropositiort 84 s#andards.�'he Work P[an#hat follows ; is a portion of the fufi�rorkplan nac�ssary to help carr�let�the�re�aration o�an IRWMP up�ate. These limited fasks have been separated from the full workplar�for f�nding purposes. �'' Task 2.k-Kickoff and ParE�ership Planr�ing Meef�€�gs �ick-O�f'Meefi€�g.Af fh�i�itial kickoff ineeting for the Plar�updat�,�he Partnershi�and the Consultant ;' Team wi�f inee#ta deveiop a comman u�d�rstandin�of#he Pa�#nersh�p's objectives, faEes and responsibilifies, �rocesses#or publie outreacl�includir��collaboration and communicafion,sch�dules, data managem�nf�eeds,an�'otf�er organizational details-. ($92�6) T�sk 3.[Data Mana�ement The Da#a Mar�agement task inelu�es plar�ning.for and devebping web5ite�and on-Ii�e da�a ! manageme�t.sys#erns�DMS�a�w��f as d€�cument�ng�hese activiti�s#or th�I€�1NMP u�da#e. There ; are three mair�sub tasKs in t�fs task irtcluding web site developme�t,ftp sit�man���menf,and data ; manageme�tt sys#em develapment. i � Task 3.(.a Wek�s�te Developmenf and Managemen# ' � This task it�cfudes developmertf of a pubiic uuebsEte d�igne�by C�sar�ope�af Afypicaf Designs of #he Consuita�t Team. The websi�e can either b�a staFld-alone sit�€or the IRV�M Par�nership, or as a . 1 : ; --15- I . new sectior�of ane of the exisfing Par�nership agencyr's we�sites. Detailed requirements far the - website will be de�ned through dise�ssi4n with the Partr�ership.We ankicipafe that�he website wiil be us�d ta post status updates and ofher new�, meeting announcements,meeting�otes,dcrcuments for public review,and EinKs to�ar�icipating agencies. �t wil�provide a dacumenf re�osi#ory using finks to '', PDFs.($25,980) Tas�C 3.I,b.FTP site mana ement �� g � Warking administrative��a�t documents tf�at are no#ready for public viewing will be mai�#ained on an FTP site t�at active Partnership members will access through a passward-prot�cted web�portal. ($5310} i ' � Task 3.Lc. DevelQp pata Management System I ; Th�Consulfanf Tearn wilf c�velop and impfement t�e i�i#ial develapment of#he DMS in su�port af fhe � i'ahoe-Sierra (RV41MP.Tf�e QMS wii�serv�as a basic�la�f�rm for publisfiir�g sPatial and tabular data as needed t��rom�te coliaboratian and dafa;sharing befween fhe Data Manag�mer�t Commift�e�DMC}fronn fhe Partnership,o#her stakeholders of#he �RWMP and fhe public,as a�pro�riate. � The DMS will contain the foilawing basic fiunctions: ; • User�riendly web based�latform wifh menu syster�to acoe�s var�aus functiorts ar�d dafa screens. ; • Multi-�evel secu�i�y system thrQUgh individua� user name5 and passwards associated with v�rious - ; IeveEs.of access{e.g. read-only,edit capabi�ities, administrafive capabiGties}. ; � . A public version that bypasse�the authentication sysfem an�provides acc�s to a simplified version of�e full,feature� D�S is also p�anned for impEemenfation as advised�y the DMC. ' • lnt�ractive rna�providing access fo various data lay�rs o��lined befaw. Features wifP inciu�e map ' navigation {zoom,pan�,da�a iayer contral i� an organized layer s#ructure,feature id�r�t�fication for � querying and selecting elements on the map and fiigt�:-r�soi��ion PDF-bas�d autpu�; ; � Database que.ry. func#ia�tality-for selected data sefs fo be identi�ed by fhe DMC, � ; ;�; I The interactive map in fhe DM�wilt Eover th�full e��rtt o�th�Taho�:-SieRa region bo�ndary, it wiil contain various base map lay.ers as well as IRVIIMP-speeific layers.i'he intenfi is fo sta�f witl� data disco��ry to idenfify possible da�a sources for populafin�the map. One of thes�data sourees wi�! be the TtIMS system t�a#is availabie buf not updated.The Consu[tant Team wi[[.wark with the � DMC fo identi�y�aye�s;from-Tfl�l��=�fiat are ca�idicTates�mport int4 the DIutS..._�o�,since Tlf�is eovers a subset of th� lRWMP exfent, the tayers fr�m TIIMS may r�ed fa be e�pand�d�o - eaver t�e entire area, incl�ding t�te Truckee.arid Carson Riv�r areas. i In summary, #h�follawing is a lisf of layers Iike�y to be impor�ed into the DMS, som�of whic�wilt be � '�i incl�ded ir� this in'rtial authorizatio�: . • E3ase map(ayer�su�h as fapogFaphy, boundaries, i�tfras�r�cture, �ydrog�apny an�t place Eab�Is. i � � � � � � 2 I, -16- , ,I � ', � l/arious(RWMP-specifrc�I�based data to�e defermined during dafa discovery. '� • Vllafer quality�ata for surFace and groundwater to be eitfu�haste�dir�ctly wi#hin the DMS or ffv�- linked to otf�er we�sources. '�, � � Wafer quantity data fnrough live lir�[es with gau�ing sfafions, meter data and diversio�data. i • WateF rights da#a. � � � j • Flood hazard areas. • Hydrologfc and ofher ty�es of mod�ls. �i • Ot�er types of data deemed necessary for IRWMP p��poses. The DMS wiil be hosted by fhe Consul�a�t Team auf of San Francisco-based server fiaciEifi�s.The ' ConsuEtant Team wifE�rovide a�l hardwar�and software required for hasfir�g the DMS during#his in�t�af a�thorization. ($44,294} 7'ASK 5. Direcf Project Admini�tration and Management � ' ! 7f�is tas�t ir�cludes the Consulta�t team's project managem�nt,communication, and implementation af quality ; contro�and quality assurance�QA1QC)procedures. �ac�t eJament of pr�je.ct adminisfrat�on and.manag�me�t � is described fur�her as fiollows. , � i ' I ` 3'ask�.A Admtnist�ratiot�-a�-Rrojec#-by-�onsu[fan# ! ! � The Cons�al#ant Team will implemen#a�ministratiue aefiv�ties�o ensure that schedule, scop�and bt�dgef objectives farthe IRtiN1�P update fo meef 2010 F'rapo�ition 84 Guidelines(Guideli��s� are mef. Th�s task ineludes projecf a�min�stration activities associate�:with ensuring a succeSSfulfy ,� prepared lR1NMP.T�he Cor�s�altar�t Team Project ManagEr,wifl be responsible�or administering tFie day ta�a�proj�ct r�eeds a�d co�rdi�afi�g the effo�ts of I�V11MP�ea�,facilitafion ar�d ou#reash • cons�tltar�ts, as we(I as tt�e techn�cal adviso . team memb�rs.This ry wfrl�w��l inclu�e mtem��:tcam j coor�inafion meetings and con#�renee ca�ls, cantract a�mmisfration, and invaice review a�d ; approval cons�stent wifl� DVllf�requir.emenfs for invai�e bac�up: {���,9�0) , i 5. PAYMENT � .� ; , 3 Payment to CQNSULTANT for seNices pe�Formed under tfiis Task OFder shall be in accorc{ance wifh ' GONSULTANT's fee scheduie for th� persan assigr��d to t�e proj�cf task. Th�cost ceilirig far th�s ; TasEe Qrdershali be a�e hundred and�intenfy�housan�dollars�$120,OOOj and shatl not E�e�xceeded': � � fi. EF�'�CTIV� D�4T� The ta�ks outline�f in this Task Qrder No. 1 shal! begin upon Baard Appro�al on October 4, 2FJ12. . � I•N 11Vi7N�SS WNER�Q�,fhis Agreement is executed by#he Gene�al Iv�anag�r a�d Clerk afith� � i 3 � ; ; -17- ; � ; i i Board of t�e Soutf� Tahoe Pulalic Utilif� District, and.Cor�sultant has caused this Agreem�ent to b� exec�ted the.day�nd year fiirst�ove written. . � ; SOUTH TAHOE PUBl�IC UT[L1TY DISTRICT ; � Octo#�er 4; 2012 ,i B : Richard H. Solbrig, General ManagerlEngine�r Board�AppraVal Date i ; AT��ST: . ' KatF�y Sharp, Cferk of the Board f KENNEDY/JENKS C01�5ULTANTS � By Tim VI/ifliams, P.E. � I � � l,icens�No. Ex�. . E _ € � I ' 3 1 � � . . � . ' . - . , . . � . � ' . . � - . . .. . . , i � I � � I I , . � �. ; 4 . _�.8- ; � i ', � Genera!Manager ' Richard H.So[brig � �� s � � �� Directot� �r��� �� . � �� Chris Cefafu James�.Jones � � [ �}�+� �''"� �"�"''' r '�" �{� Randy Yoge[ge�ang � ��i���{..l � i���� L�'� ���t/'��i,,./t,f Kel�y 5heehan ENc 5chafer , 42`75 Mea�aw��t Drtv���r��h�ke Tah��CA 9�'�5q-7� f'hvrte�3Q�7�4*�ax�,54-t-(3�1A-�www�auct.�� BOAR� AG�NDA lTEM 4 e. TO: Board o� Direcfors � FROM: Lynn Nolan,�rants Coordinafior M��iING DA�'�: QctQber�. 2Qi� ; ITEM-�RO.��C'C NAM�: Diamond VaE1ey Ran�h Wastewafer Imgation improvemen#s i ; [�EQUESTED BOARD ACTIC}N: Adopt Resolution No. 2918-�2#o apply for Sfate Water Resources Cor�t�ol Board (SWRCB) S�ate Revolving Loan funding '� DlSCUSS[4N: Districfi staff proposes to submrt an application#o �he SINRCB State R2vol�ing Loan f�nd fio support the implemenfatian of the Diamond Val[ey Ranch Wqsfewater fRi�a�ion im�rov�menfs Proj�c#. The SWRCB provides �ow interesfi Eoans for wasfiewafer projec�s, generakly in #he 2.�to 3 p�rceni interesfi range. ln addifiionr p�oje�fs t�at meef the disadvantaged community r�equirements afe eligibl�for 50% foan, 5Q� principal forgiveness funds, provided �hose funds are a�aifable afi the�ime of application. The$TPUD serviee area quafifes as a disc�dWan#r�ge cornmunity and we wi1l be requesting any available principal forgiver�ess fiunds af fhe time of application. �� - ,I I � �I �SCH��D�UL�: Ongoing CQS'i's; Pendir�g ACCQUN7 NO: N/A� B�JDGET�D AMOUNT R�MAINiN.G: Nlll AT�ACHMEN'�S: l�esolufior� 2918-i 2 ' C4NCUttRE�tC�W[1'H REQEIE�T��ACT�ON: CA�'�GORY: S�wer ; � GENFRAL MANAGER: Y�S �IU NO � CHlEF FINANCIAL OFFlC�R: YES NO -19- APPLICATIONlAUTHDRIZATIONIREtMBURSEMENTIDEDICATED SOURCE O� REVENUE RESQLUTION ' [�o.29'#8-92 ', � APP[,lCATIONIAUTHORIZED R�PR�SENTAT!]/� RESaL.UT1�N �� � BE �T RESQLVED by th� S��th Talaoe P�b1ic Utility Qis.�ricf(STPUD]B�ard af . Directo.rs that th� Ge�eral Mana er Assis ar�t General Mana �r/En in�er andlo�the Chief Fin�ncial Officer�s hereby au#harized and �irecfed #o sign and:fife, far and on behalfi of the STPUD, a ��nancial Assistance A Iication for a financin a resment fram pP 9 9 the State W ater Resaurces Control Boarc�for the plannmg, des�gn, and canstruction of � the fol�owing sewer proj�ct: � ' Diamond Ualley Ranch Wastewater Irrigafion lmprovements BE [T R�SO�VED that the STPUD hereby agrees and further does authorize the . ' aforementianed representative or his/her design�e to certify thaf the Agency has and wiii camply with ali appficable stafe and federal statutory. and regulafory re�uiremer�ts reiated j #o any financing or fr�ancia� assistance r�ceived from#�e State VSf�ter Re�ources ControI � Board; and ��,' BE 1T FURTHER 1�ESOLVED that the GM, Assisfanf GMI�n�. or CFO or hislher des�gnee of�f�e STPUO is her�by a�t�orized �o negotiate and exec�ate a fnancial � assistance agreement from ti�e State Water Resources Controi Board and any amend€�nents or change orders therefo and certify firrancing,agreement disbursemen�s on behalf af#f�e �TPUD. REIMBURSEMENT RESOLUTlON WHEREAS; the STPUD{fhe "Agency")ciesires ta fiinance t�e cos�s of co.nstructing ' and/or reeons#r�cting certai� pubEic facili#�es and improvemEnts relatiRg to its water and wastewater syst�m, including cer�ain treatment facifi�ies, pipelir�es an�f o#her � tnfras#n.rcture{the "Project"); an�i i 1l1lHEREAS, the Ager�cy intends to finan�e t��constrt�ction a�d/or reconstruction of th�e Project or portions nf th� Proj�ect with maneys ("Project Fc�nds") provided by the State of Califor�ia, actir�g by and through the State Water Resources Control' Board (State Water Baard}; and , VIIHEREAS, the State Water Board may fund the P�oject �'unds vui�h proce�ds fro.m � the sale of obligat�ons th�int�rest upon which �s excluded from �ross i�come for federal ineome tax purposes (the"C�bligations"}, an� WH�REAS, priar#o.either the issuance of tY�e Obtigations or t�e appraual by. the Sfa��Water Board of the Project�unds the Agency desires to incur c�rtain capi#al exp�nditures(t�e"Expendit�res")with respect�o the Project from availabte maneys of 1 t�e Agertcy; and WHEREAS, th�Agency has.det�rmFned that those moneys�o.be adrrariced on and after the date hereof to pay the Exp�ndi�ures are availab[e o.nly for a�em�orary period and it is ne.cessary to r�irrmburse tY�e Agency foc the Expendi#�res from th� proe.�eds of the Obligations. ' NOW, THEREFOR�, THE AGE��CY DOES H�1�EBY RESOLWE, ORf�ER AND ; DETERMlNE AS FOLLOWS: � � SECT�ON 1. The Agency t�r�by states i�s intention ar�d reasan�bl'y expects to ; reimb�rse Expenditures paid prior#+a fihe issuance of tf�e Obfigatior�s or��e approval by � the Sta#e Vlfater Board of tFae Project�unc�s. � i - I � I � � -21- , � , Resolution No.29'�8-'I2 ; Dated 10-04-12 ' F'age 2 ' SECT€QN 2. Tl�e reasonably expected maximum pr�ncipal amour�t of the ! Project Funds is $6 Mitlion DaIlars. � SECTIOl� 3. T�is resalutian is being adopted na la#er t�an 60 days after the I date flr�which#f�e Agency will exp�nd moneys for the portian of�he Project cost�fo be ; r�irnbursed with Project Fut�ds. SE�TLUN 4. Each Agency expenditure wil! b�of a type properly chargea�le to a:capitai account un�er general federal i�come tax prirreigi�s. '�� �ECTION 5, To tt�e best o�,our k�owledge, this Agency is nat aware of tf�e ', previous ado�tion of offcial intents by the Agency tt�af have been made as a mat�er of ', course for th� purpose of reimbursing expendifures and for which ta�-exemp�o�liga#ions I� have r�ot been i�sued. i SECTION 6. T�tis resotu�ion is adopted as official intent of the Age�cy in ocder to camply rivith Treas�ry Regulation �'I.15Q-2 and any o�her regulations of the It�femal � Rev�nue Servics relating t�o the quaEifcatiorr for reimbursement of Praject costs. SECTION 7. AI! the re�itaEs in this Resolution are true and �orrect ar�d this Agency so finds, determines and represents. p�D1CATED SDURCE Of R�VENUE R�SOLUTtON The STPUD hereb�dedicates #h�fo�lowing source of revenue:�user charg�es ar�d ca aci char es to paymen#of any ar�d a11 Clean Water Stat� Reval�ing Fund it�ar�cing an the�ollowing projects: This dedicated soufce of revenue sY�all remain in effect throughout the terrn ofi s�ch�inancing unfess a rna�i�cafi�n ar changs ot s�ch dedication is approved ir� writin� by#he State Wa#�r Resources CohtroI Board. I � WE, TH� UNDERSIGMED, do hereby certify#�a�ti�e abo�e and foregv�ng � Resol�tion was duly adopted and passed�E�y the Board o�Qirectors of the South Tahoe ; Pu�lic Utifity District'af a regularly scheduled meeting heJd on tfie 4�'day of Ocfober, ; 2012, by th�faElowing vote: AYES: °� NOES: � � � � ABS€NT: , Eric ScY�afer, Board Presider�t South Taho� Public Utiiity District ATTEST: E � � Katfiy Sharp, Clerk o�the Board. , CERT�FICAT�ON ', I do F�ereby certi€y fhat the toregoing is a f��l, �rue, and co.rrec#capy of a i res.olu�ion d'uly anei t-egular�y adopted at a meetit�g of fi�� STPUD Board af � Di,r�ctors held on Qc�ober 4, 2Q't2. i, Kathy Sharp, Cferk of the Board. � . , ,i �'� —22- i ,I I � yoU�rH Ta yoF ; � ��. �..:�,�,�. -. ,� ; ::,�.� ; �py� e i � [/�e��r • 1950 •'�`��� t �i� � - e�C [1�`1Li�"Y Dl�r � . ; � . � ��� � � S�JUTH TAH���DE PUBLI�C �U�TI����LrTY DI�ST�R�CT , I, Richard Sa[E�ri , General Mana er Fa ciuto,Assistanf Gene�al Mana er '�� Eric W.Schafer, PreSicienf BOARD M�MB�RS J,ames R.Jones, Vice Presid�nt Chris Cefafu, Direc#or Rand Vo eJ san Ke[1 Sh�el�art, Direcfor ' REGULAR M�ECING OF T RD OF DlR� � ; SOUTN 7'AHOE P. . .,.V�����TY �1SiRICi' � . SEPt� .��: •� :� a,��12 ,;,;�,:. �a ,� MI.�lU��n�>. �� -�---�--�- - ��ar�' :���' `�`���' T�re 8oard of Dir.ecfors a�fihe South blic U�i��fiy ]�ct met in q regufar�essior�, � �Y. .t C. ; Sep#em�er 20, 2012, 2:00 p.m., at t� 'c�, loca - � t 1275 Meadow Crest Driye, �� Soutf�i.ake Tahoe,�Cal+fomia. "�- �`_�' . _��:�: � BOAI�� O� D.tRFC�'URSt��: �� ;��RO1L CAL� �'� Pr�eside�t Schaf�r, C���ors C�����.�Jones, ng, ern �� STAF�: .a�.��. - ;>�.�-� ' Solbrig, Shar iu#o, Hu��"��.H,� `��`� _ ��#�d .1 .. ?n}.i� �; '�.iq, . � . � p `�"i*&�'� . ' _ ���J�. " �"�"��''� p Y�".���'' Jennifi- kir�s/Lufeins B Wc��`�, om ar� Austris � ' [�DA (parfic ct ir�'\ d Session via i #efeconfier I F i Moved Jones d Vo el 9 n P�ss�.d EJna�imousl CONSENT CAL�N,DAf� ; ' fo approve the C �Cq�e as s�bmitted: � � a. 2013 Sta�e Streets 1N - °ro�ect-At�fhorized 7ask Ord�r � i N:o. 10 for Construc�io� eria(s�ngir�eers, inc.; to furnisFt � a:geofiechr��eal sunrey Q� the State St,reets Waferfine P�'oj�ect, ; En the amovnt not fo exceed ��4,v00; b. Approved R�gufar Board Mee#irtg l�hinufes: � �eptember 6, 2012; i c. Approrred SpeeiaE Board Meeting N[ir�ute5: �I Sep�embec l i, �012. � 1 . -23- ' R�'GUtAR BOARp MEETiNG MfNUT�S-S�PTEMBER 2(?,2Q12. PAG�-2 ITEMS F4R BOAR� AC'�ION , No�e:This item wqs added by an Addenctum fo the Agendc�; TEMPOf2ARY D01vt�STlC a�f t�otic�ng requiremenfis were met. AND FIRE PROT�CTfON '� WAi'�R S��VICE FOR �I Distri�t sfiaff was approached by Lufcins Bro�hers Water Company I.UKINS BRUT�IERS WATER (L.ukins] with cor�erns that they cannot provide adequate fire �OMPANY protection water (interior sprinklers qnd fire hydran�s� to tt�e pro- � ��� � . . per#y located at 2Q15 Lake Tahoe Boui�vard (�he site where TJ piar�s #o open a new s#ore on October 21). Lukins request�d ; ����.;x� � �the Dis#ricfi suppfy water to tF�em througf� an exisfing Enterti�.o �a �'=�YY ;' #emporary basis in order for them to prvvide domesfiic an'�r���e � : profeetion water service to t�e proper#y and I 3 ofhe a��s�omers ;�,; ; since Lukins water c�isfnbu#ion system cqnnot be re � j ab�y �='`�`� � isola#ed fio the properfy an�y. �'` � , ��i� .,. _:�v fn order to provide fiemporary uti�ity service in fhis manner,'t�� . District musfi en�er into an agreement wi �Lukins as a confra����.-. � cus#omer.Staff recommended develop a fiemporary -�:, x; water s�rvice agreemen�, ti�at would b�e � faber 1, 2Q1`� :?. ; through June 3,2013. Durir�g that fiime, Luki ,� us : , a ,, permanenf solution fio p�ovide adequafe w . sup � _�. Jennifer Lukirts spoke to # r-�' ri�c�nd relaye e fiire p�o#ec� tion s�rs#em was pr�vio N � �tspec#�dE and appr by�afee Vafley � Fire D�parfment.Sin � ,' er�, the pap�n+voric was .�he new fire ; cY�iefi hps imposed mo �� .'ngent fi�e-systems req ents and wiff j no# aliow occ�paricy un`�;�em��rary agreemen eve{oped with the Distnct .� �,- `:,���,�;w;�, �;� hk� :.. V, " ����`� T�rms o ���mpora eeme�#were discussed. LEgai counsel ', wiff #erm sheet ba n discu��ons with staf�and cam- me ceived from �ukir�s rde,��to��:'t�sfy the City ar�d Lake Va�ley Fire ch �ich wll allow�h oject to move fion+vard.The term � she.ef�i1 - ign�d by fine Di � �and Lufcins. Ir� the mean�ime, a formal agre- ` � ,nfi wiii b� de ped, ir�corporating the �errrms in t�e term ��eet ern �. cuted c�ober i, 2012, fot'a six mon�h p�riod, � (fi no permar�et�t ion ' v�4oped, Lu�Cins v+iill'noiifX fif�e District ir� Apr�l, 2013, that the ent wiff ei�her te�minate or� .�une i, 20�3, or#he ferm wifl be ext c�ed in o�der€or Lukins to tra�sfer tk�e properfy, � as a customer, to the District. � � Moved Cefal�j Secor�d Jones Pass�d Unanfmous�to develop a fiemporary domestic and fire pro�eefiion wqter service for Lukins ! Brothers Water Company. ; ; � Moved Ce�alu S�cor�d Shee�an �ass+�d Unanimousl to P►�,YMEN1'OF CLAIMS approve payment in the amount of$734,134.1 S. � I -24- R�GU�AR BOARD ME�YING MINl1T�S-SEPTEMBER 2Q,2012 PAG�-3 , Prior fo enterin�ir�fio CEosed 5ession, Di�ector Schafer reporfed �.fABfLITY CLAIM ', he may have a potential conflicf of interest cor�cerning his AGAfNST STPUD ''� spouse's cortn�ection to a Iaw firm invofved with the claim.The R£CEIVED FROM GRCl.T ', po#ential conflict will be reviewed by Legal Counsel and #he Ct]�DOMfNIUM, INC. ''�, FPPC ta determine if it is an acfua� co�flicf. He recused himself '� from disc�ssion of this i�em and ief#the room at tY�is#ime. 2:4�--.2:54 p.nn. ADJOURNMENT TO CLOSED�ESSlON AND RfCONV�N�D TO Of'EN � S�SSlON ; t'� t AC�ION/ �t�PORi'O�! ITEM DISGU p�C1RIN _SE�SESSION ' a. Purs�ant to Goverr�ment Code Sec�ion 5 b�/Confer�r�ee vr���egal C�unsel-- An�icipafed LEtigatian (one case) No re ortabfe Board pction taken. Wert�er an�i V11as�ewa�er O er�rtions ee: �he c 'fi��e STANDIN� COMM�TfE� S�ptember 17. Minutes of the meetin e ' ble upo RfPORT ; ,request. I ��xt ! Director C�fi�lu re o � oured t ° ead ' ct. BOARD IvtfMBER RE,PORTS � p ��;�� � - . :� �,,�,. � .�L Director Schafer repc� ' ori id�a � r more - ive Gommu ity �� ou{�recreh, inciuding mct�'� �,a epar °� M� publi�at� to explain �ow #he system : � s, hof-'�" =''A � fio c unicafie � informafi' " ting ��hoo � � id - hoo{stu- , : den#s tend tr a� '�:' loyme� °" . Trfuni�ies fio fh�m. � . ; � � . � � '. �.4;hF"�..' . � `�`• - ' The 5�p r 12 meefin �e � gency 8oa�d was held �!. DORAD� C�UNTY c�� t�e Distn - 'rector.�or�es - Qrfed� - .�]2/13 budget was W,AT�R AGfNCY upproved, an Distr�ct v���t ei�e $`� ,QQO in.cost-shctrit�g, PUR�/�YaR R�PORT and ano#her$7 , for�ydro- tric project funding. Dis#rict staff gave a prese n cov � the C-1ine sfudy.The history anct#unding for the 7 il et �a land purchase made in: i th� ]9�Os wifih county fu be a topic of research in �'he near fu�ure. �hief Fi�ancial Offic�r: The consultant's findings per�qining to STAFF REPU�T. reviev�r of�he Disfrict's fi�e charge5 methodology will b� presented at a fu�ure Board meeting. 3:1� - 3:45 �.n�. M��TING BR.�AK AND ADJO[JRN1�I�NT TO � CLOSED SESSfON -25- i ___ _ _ _ _ __ , REGULAR BOARD M��i'!NG N[fNUT�S-SEPTEMBER 20,2�i2 PAGE-4 ; AC�lON/ REPQRT ON t]'�MS D1SC�SS�D Dl1R1NG CLOS�D`SESSION � � . I i b. �ursuant fio Government Co�fe Secfion 54957(a)/Confere.nce with Labar Negotiators re: i Memorandum of EJndersfqndir�g wi#h the Mar�agement Unif Present Durir�g #he Closed Sessfon-Agency Negotiafors: Avstris Rungis(IEDA (via . teleconference), RiehardSolbrig/Generai Manager, Nancy Hussmar�n/Nurrman Resources � Dir�cfar, Pauf Hughes/Chiefi Finar��ial Officer � '�, No re Qr�a.bl� Boar�l acfion was �aken. '� � � �: , c. Pursuant to Governmer�t Code Secfion �49�7(a]/C � e with Labor Negotiators AgencX Negotia�ors re: Memorandum of Under�t tationary�ngineers; Local 39 �resent Ducir�g the Glosed Session-Agency N tl �ors: A ungisllEDA (via #�Eeconference], �2ichard Solbrig/General r, Nancy H nn/Human Resources Director, Pauf Mughe��Ch�ef�inaneial Offi � � No re �rfable Board action varas #aker�. '��' � ��� T`e. ' " t � �'%•'w� 4.�� P.M. z��;.- ��# AD.�QUR �NT F�- �,��; 2���. , �- } �� � �� � � �����. � ✓ Z: �_ 1 c �g��, �f. a,., � � .y i �;N , =;�� ' ;�;� ' � :ar �� �ric chafer, 8oard President �"��. So�fi#� oe !'ublic EJ�il�ty Dtstricf ;��`;� �s�-s:3� ::��_ s �� �5: �, :�- . � � :y�. �:�. . . ' 3.' "a, - . �i: . _ � ��- ��`�: �� ';y::, :.��: . . . AiTEST: '��. `� ;�, Kafih�Shar� rk of t oard Sauth �'ahoe =is�r�ct i ; . -26- i _ � �f u.,,:n:- <.�- � �w.l,h ,���. . _:'��o'�=�;' �u,, �' �f ,u,'tw.P"�-� h.�'a 3�. . . , fd � T` y�". ���� . ' . , - .�.:a�� . y,�> . -. - � s�`�.�' �� � ' x.� . . . ✓ y�' �r":"g ,�,', .I p���.. 1 � f �. Y� ' � �? �<'E � ���,� \ r. I : � ;�� , :� _��c ff s<. _��- '':�.°�'il_'�-�i'� i . .._ ... u`wz, . z'`� h ...... �' ' - SOUTH TA��E PUBL�C' UTIL�TY D�STR� � � CT Richard Solbri ,Generaf Mana er Paul Sciut4� sistanf General Mana er �ric W.Sehafer, President SOARD MENIB�RS � �`t�mes R. Jones,V'ice President Chris Cefalu, Director R�and Vo el ssan , Directq°�3; � ��a�� Kel! Sh�ehan, DirECtor , , SPECIAL ME�'FING O��'HE BO �F �IRECTORS � `�" S4Ei1'H TAHO� PUBlIC DISTRICT SEPTFMBER 2b, .�� MI N�[�TES `� � i � The Board of Direet�ors nf the Soufih�fahoc����'c U�ili#y Districfi � ' q special�ess�on�, . , September 26, 2012, 9:Q0 a.rn., at fhe Distrr�� , loeated at 1 eadow Cres� Drive, . South Lake Tahoe, CQIiFornia. -� �i � ei'0. - .rv�� �.���,.�;:. :._t. ' �;a y BDAR.D O� DIi2�CT0�2S: �� � `� �°ROLL CALL ,�2 ,; �� ;; _.�. .� �.:��;y�:r' �resfdent Scha#er, Direct � ones, Vo �' ng,Sheehan � ��r�� � � STAFF: < � � ;€ , Solbrig. Hussmann. Hu r ��' �, '��:. ��: Gf1ESi�: ��` , :. Austris Run����-��;'���r�icipa ia fe e) : � . � .�< [ � ' t^,:� � 9:00_��T�� q.M. aF��; ADJOURNlvI�NT�� ��� � ����: CLOSED S�SS[OH AND ,.:�;� - �� , �.`K^ i��COI�V�NE T0 OP�N _�`" `` SESSI4N � �-�;�- `v�: TlON / q � RT ON 1�EM DESCUSSED DURfNG C�OSED S�S510N �::�,ra, :�.��, �- . a. Pursuanf to Gove��,�ifi Code Seefion 54957(a)/Conferen�e wit� Labor Negotiqtors PreSenfi a# th�s Meetriig were Agency Negofiafors: Austris Rung�s/IEDA Consuitan� (v�a te�econf�rence), Richa.rd Solbrig/Ger�eraf Mar�ger, Na�c� Hussmann%J�uman Re�ourc�s i Direc#ar Employee Organizafiion: Mancrgement Unif ' No rQportabl� �oard_ac�ion,.w�s tak�en, -27- SP�CIAI; BOARD MEETING MINUTES—SEPTEMS�R 26,2012 PAGE—2 b. Pu�suant�o Gavemment Code Sec#"ron 54957(a]/Conferenc�with Labor Negotiators Fresent afi fhis Meeting were Agency Negofiiators: Austr�s Rungis/ID�A Consultar�t [via teleconferer�ce�,Richard Solbrig/Ge�ieraf tvlanager, Nancy Nussmar�n/Human Resourr,es , Director ', . �mpl�yee Orgar�izatiort:Sfationary Engineers ' Nfl ce orfable.Board action was fia.ken. II 9:55 A.M. JOURNMfNT �;�W�_ '=_ �,,� ��;;-a ;.z�;;:- -�.�-��� , '°�;� � .� � y.. � : � z���� � i �� � t ; �������. . � .�. ; <,��:z- , ��a � . � ` hpf�r, Board�ssf�.sident � ublic li�ilit�`" ri�fi Y:: �; :3� �. . ,� Y�� , , �_��� � � ,� ���:��. �a�� v��F` ,,u,:;> � - ���: ATl`�ST: � ��;r �,. j Kc�tt�y Sharp. Clerk��., - ' Sou �bliG U i`s , �. �, � ��� . :w �� �r�,��;. `��F�:� 'a.,-�'�„-,; �r � � j � i , I i i , I � I i � i � —2$— PAYMENT OF CLAiMS ' FOR APPROVAL '� Oc�ober 4, 20'�2 . Payro#f 91'I 81'[2 4'i 7,863.41 ' � To�a! Payroli 417,863.41 i � AoP o.00 � American Express 8,109.1 fi ! Bank of America 0.00 � BBVA Compass Bank 0.00 BNY Me�lon Trust Company p.p0 � BrownsfeinlHyattlFarbe�fSchreck legai services 33,233.50 CDS-healfh care payments 25,141.30 i Union Bank p.,p�p ' Tofal Vend"or EFT 66,.483.96 Ac�our�ts Payabfe Checks-Sewe� Fund 573,894.87 Accounts Payable Checks-Water Fund 183,590.68 Accoun�s Payable Checks-Self funded lrtsurance 36,94�.11 Accounts Payab�e �hecks-Grants Fund 0.00 Tofal Aceounts P�yable 794;425:66 � Grand Ta�al �,27�,T73.03 i Pa roli EFTs & Checks 9118�12 ',, EFT AFLAC Medieai & Dependent Care 60.34 '� EFT CA Emp�oyment Taxes & WIH 76,432.12 , EFT Feder�al Emp�oyment Taxes & WfH 82,350.51 ` E�T CaIPERS Contributions 76,138.07 EFT Greafi Wes� De�erred Comp � 19,766.44 EFT Sfation ' � , �ry Enginee�-s Unian Dues 2,475.98 �, EFT Unifed Way Confribution� 115.04 '�� EfT EmpEoyee Direcf Depnsi#s 214,319.�2 CHK Employee GarnEShments 1,248.16 CHK Emp�oyee Paychecks � 4,957.67 � . Total 4�?,863.41 . � . . --29- � �, � � � � � � � � � � � � � � o 0 0. � � a o � � � � �� M eMn m r�'n m eMn � M � en tn m .n ao 00 0o m o0 oa oMO o�o o�a amo omo amo 0 0 0 0 0 0 0 o p o O o . -� QP� � 4�j P � C� O b . p Q �p . � � � � ¢ � C � � � � �' � 6 �' . I O O W O b ~ � � � � � � O 4 C7 O) O 07 [q O � � 00 (Y N 47 � c- 7 O In aG �- W � O � � N N sp f�[ � N V�' � N M N � b N N � N � N m W � N � � � N � i, � � i a b , O � I O O O O �9 l6 l6 10 �. l4 (� . Ip ,� ti � f- � � F !�- la F�- H h F4- F�- A � .Y X .]C .X Y ?C ' �C X Y �C Y ,aC �w � � 0. m m m � a°i � m O m h W. a�i °' a Ll U U U U U U U U � � ��" � '� � "�' � cL U m U U u p o � � U � c7 . °O r`� ,� � � m � � o o. o 0 0 0 3 � � � � � � W r7 1� m . j � V V' N c6 N i�0 {�U i�R � CmG N � � (mO fM6 fM0 [MD (�O f�D I � � � � i 1 1 1 / 1 / 1 ' d cY 00 OD CS [O OJ C] � �'7 G1 Q LV I - N P! O . 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'� .� P4 04 a] � � � A '`` � o � � � � � � � � o � � � � � � � � � � �3 � �3 � �3www �' �u zZZmZ � � � °' �I � C�.'� C�7U � . � � � , _ '� ' U I o �i � I a � � � ��aaa � � � � � � � � � � � � x � � � � � � � � ° � . j � � � � � � � � � ��� � � � � � � � � � .� � � f�rG' � W W' fi'� L�i ,� F U ' Q � v�i r�i� v�i � � v�i t�n r� Ql� � � � � � � � � � x�� i O . , _4g_ , I , venerai nnanager �---....,, RicharcE H�SoEbrig . � � 1�"'"�' �"^' �� }� Director5 ' ( � �� ' � �� ChriS Cefafu ��� JameS R.Jones , 'vC1�'""' ��''` r � s sr RancSy Yogefge6ang '' �����i,J ����� �°� ���U"�1�� Kel(ySheehan , ENc SchaPer ' �2'�. M�G�iV�+i'il�1�1'IY�•�`J"Cl!!�h E.�'�i Ti�Elo�r«C��'(�'�q�p� t�ta��3��--�4�4■�ax 53Q 5�-1-U�'�A-�w�r�rw:s�pt�.s�� BOARD AGENDA iTENL i 3 a. TO: Board o� Direcfiors i i ��OM: fiim Sledsoe, Manager of Cus#omerS�ervice ''�� ME�T�NG DA'C�: 4ctober 4, 2�12 lTEM-PROJECT NAME: ConfErence with L�gai Courts�f-Ar�ticipafed Litigcrtion {one case) '; R�QUES'��D 64ARD AC�'ION: Direct legaf courtseE D[SC!)SSION: Pursucrnt to Section 5�95b.9[b� of#�e California Government Code, Closed Session may�e#�eid �or a con�erence wi#h IegaE counseL ; i � � , . � 1 � SCH�DUI:�; ; _ � _ � COSTS: � i ACCO[fN�NO: B.UDGEYE� AMOUN� R�MaINlNG: ATTACHMENTS: I CONCURRENC�WITH R�QU�STED ACTION: CATEGORY; i GEHERA!MANAGER: YES�� NO CHi�� FlNANCEAI.4FF�CER: Y�� N� i � i � —�5— i i ' General Manager . Richard H.SaEbrig � � ' � � Directora � � Chrls Cefatu � 1,./.�� � , � �� Jatnes R.Jones ' '"""` � t • ''f''"�� s( f '�` s� P.antly Yogelge5ang �L�1���� � i/��1�� ��� 1+/��V�,I Kel�yShethan �ric 5chafer � I t2`�J���pVil�S�[�t'[1/���L1'C�1��T��i[��'�1��'��y'��{3� I �110t7E�J��•7"�*"�d�G�JJ��-"�'�}�J�'�'�]�ilWfr�f.uf�7U�.i3� i ; B�ARD AGENDA 1TEM 13 b. i � '��� Board of Directors � FROM: � Paul Sc�ufo, Assistant General Manager/�ngineeF i MEE'rlNG DA7E: Q��obe�4, 20]2 i i _ I'f�M-PROJECT NAM�: Confererice wi�h Lega! Counsel�- �x�s�ing Litigation ` ` . � REQUESTLD BQA�D AC�ION: Direc�sfiaff. DISCl3SS[ON: Purs.uan#fio Section 54956.9�a) of the�qlifornia Government code, ' Closed Session ma�r be he�d �or conference with legal cour�sel regarding exis�ing � litigafiion: Fa�se Claims Act Case: Uni�ed Stafes, the Sta�es of C�lifornia, Delaware, � Florida, Nevada, and Tennessee and the Commonwealths o#Massachusetts and ` Virginia ex r�l. John Nen�lrix v. J-M Manu€acturing Company, lr�c. at�d Formosa Plasfi�cs ';f Corporation, �J.S.A., Civi[Action No. �D CV06-0055-GW, EJni�ed States Disfiriet Courf#or ' the Centraf 6istric� of Califomia. � � ; ; � � SCHEDUL�: I cosrs: �, ACCOUN� NO: , BUUG�T�D AMOUNT RE'MAIN1i�G: � �', A�TACNM�NTS: '�� ,, '� CONCURRENC�WITH REQU�ST�D ACTION: CA]'�GORY: Water '�, GENERAENIANAGER: Y�S � `� NO ' CHfE�FINANCIAL O�FiCER: YES �U� NO ' —47— � ; ; .; i�ichard H.5oltrrig ' _,�g • 1�50 s y�, Director� ' �°' � `� Lhris fefa[u � �.�� James[�.Jones � � � � �� Rancky Yogefgesang �� �'* '�"` '�"`� "�'''� +r '�''"� KcE�y 5heehan �����L.+� � l���� I�� ��� t/6�l�V �ric 5chafer I 12�tvS�adr�u�Cn��t]riv�•5a�th�.ake Tahoe•�9615(�-'�401 Pftarre530�7A�+��ax53C15�-t�1�-•ww�r.s�iud.u� '', BOARD AGENDA[�EM 13 c. � TO: Board of Direc�ors �`���= faul Sci�to, Assistant Generaf Manager/�ngineer � M�E'€ING DATE: October 4, 2012 1TEM-PRQJEC'f NAM�: Conferertce with �egal Cour�sel-�cis�ing Litigation f �� REQUES�D BOARD ACT�ON: Direc#�#crff, , I DlSC�SSlON: Pursuant#o Se�#FOn 54956.9(a) of fif�e G�alifornia^Gov�mment Code,Cfosed Session may b�e held for conference with tegaf counsel re�ardir�g existing li#igatian: Los Angeles Covnty Su{�erior Courf,Case No. BG�59943, �fate of Nevada, et ql. v. J-M Manufcrct.uring,�t al. � � � ' E � 'i - � � � SCH�DULE: C4STS: � � ACCOUNT NO: ; BUDGEFED ,AM4UNT REMA�HI�G: Azi`ACHMENTS: i CONCUR�tENC�W�TE� RE�U�STED AC1'If3N: CAT�GORY: WateF GENERA�MANAG�it: YES � NO CH��� �INANC[AL OfFEC�R: Y�3 NO -49- General Manager �lchard H,5ofbrig ' � *�� ', ���� f'"��*`� � Directars ( � �� CMHeCtfaiu i■�f JameS R.Janes "'r`� � � (�^'� «�'+ "�'�� � (r '�'" � P.andy Vogelge5artg ' � �Rr�!E����»�' � E������ �t t�#.�'���,./f.� Keqy 5heehan Eric 9chafcr �275�#�adC�wCrn�C�ri����o�r�tt�.a�Tak���G���?-7� i t�►ane��p 54�4��7A-*�ax 5�5�4-0�14-�www��pr�.u� � ; B4ARD AGENDA [TEM i� d. ��I ��� Boprd of Directors i '' FROM: Richard Solb�ig, Gen�ral Mar�ager MEE]`ING DAT�: October 4, 2012 t1'FJlll- PROJECT NAME: Conference wi�h Labor Negotiafiors ; R�QUEST�� B.OARD ACTION: Direct nego#ia�ors �'� DfSCI1SSI0N: Pursuant to�over�met�t Code S�cfion 54957{�)/Con�er�nce wifh Labor Negotiators re: Memorandum of Undersfanding wi�h fhe Management Unit Present During�'his Closed S�ssion WfIE Be Agency Nsgofiiators: Austr�s Rungis/l�DA, � Richard So�brig/General Mqnagert Nancy Hussmann/Human R�sour�es Dir2ctor, Paul. Hughes/Chief Financiai OfFlc�r ' , i ; � SCHED�LE: GOS�S: � ACCOUNi" NO: � BUDGETED AMO�lNT REMAtNI.NG: ATfACHMENTS: • CONCEJRRENC�W!€H REQUESf�D ACTIQN: CAi'EGORY: �eneraf G�N�RAC MANAGE�: y�� �i Hp CHlEF FfNANC1AL QFFIC�R: YES NO _��� . : _ _ __ --- __ ., . . u.�ui�naiwycr ', „r,,,�,� Richard H.Sofbrig ' � � �� � �" �.�� /�'"'�� Direc#or� � j f� ChriS Cefalu ��"�r Jamee R.JoneS � �r� �l����#,.! � t/t�� L� �t������ P.anc�y Yogeigcsar�g ' � Kelly Sfieehan �ric Sahafer ':. '�2'����Dit��C�a��C[3iB���f,#S'�'1��f��"IC7�''�1��'s��°~7�� f'�r�rr�53���-��q-��x 534�1-i•f?6���uttwt�r.�t�aud.u� BOARD AG�NDA t€EM 73 e. ��� Board of Directors i �ROM; Richard Solbrig, Genera! Manager MEE�FNG DATE: O�ctober 4, 20a 2 � i ' iTEM-PROJECT NAME: Cor�ference wi#h Labor Negotiafiors R�`QU�STED BOARD AC'�EQ.N: Dir�et r�egotiators � DISCUS�[ON: Purs�ant to Go�remmen#Code Section 54957�aj/Co�ference with �.pbor i Negotiators re: Memorandum of Understanding wi�h S�ationary�r�gineers, �ocql 39 � Present During This Cfosed Sessior� Vlfill Be Agency Negotiators: Austr�s Rurtgis/IEDA, i � Richard Solbrig/Generaf Manager, Nancy Hussmc�nn/Hurnan �esources Direeto�, Paul Hughes/Ch�ef Finartcial Officer .� , . i . I . I � SCHEDULE: � ; COSTS: t ACCO[�N�' NO: 8�1DG�TED AMOUNT R�MAtNfNG; . ATi'ACHM ENi'S: CONC€J�R�NCE WITH REQU�S�Ep AC'€10�: CAi'�ORY: General GENERAL MANAG�R: XES Np CHfEF FINAI�CIAL OFFICER: YES NO i � . I -53- i i _. _ _ __ _ - - - __ _ ......-- --..._.. -- ----- __