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S4UTH TAHQE PUBLIC UTILITY DISTRICT
REGULAR BOARD M���"ING AGENDA
� Thursday, October 4, 2012
2:00 P.M.
' District Board Room
1275 Meadow Cresf Drive, South Lake Tahoe, California
' Richard Solbri , General Mana er Pavl Sciuto, Assistant General Manp er
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Eric W.Schcrfer, President BOARp MEMB�RS James R. Jones, Vice President
Chris Ce#alu, Director Rand Vo sl esan , Director Kell Sheehan, Director
'1. CAL�TO ORDER REGULAa MEETtNG - PLEDGE OF ALlEGlANCE
2. COMM�NTS FROM THE AU.DIENCE {This is an opportunity for me�-nbers of the public fio address th� Board
on any short non-agenda iterns fihat are within the subject matt�r jurisdiction of fihe Disf�ict. No discussion or
action can be taken on ma#ters not listed on tY�e c�genda,per the Brown Act.�ach rrtember of the public who
wishes to�comment Shall be allott�d five minufes, and no more than three individuals shall address the same
, subjecf.�
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' 3. CORRECTIONS TO THE AGENDA OR C�NSENT CALENDAR ��Forpurposes o�the Brown Act,all Action
pnd ConSent items Eisted give a brief descripfiion of.each item o€business to be fransac#ed or discussed.
I Recommenda�ions of#he s�af�; as shown, do no#prevent the Board from faking other ac#ion.)
� 4. ADOPTION OF CONS�NT CALENDAR (Any item can be removecE to b�discussed and considered
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E separately upon requesf.Comments and questions from members of the puf�lic,s#aff or Board can be tafcen
when the comment does nat necessitate separate actibn.)
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5. CONSFNT I�EMS BROUGHT FORWARD FOR SEPARATE DfSCUSSlON ACT[ON
', 6. ITEMS FOR BOARD ACTION RE ClESTED BOARD AC'�[ON
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a. Payment o� Claims Approve Paym�ent in t��e Amount of
Pg.29 $1,278,773.03
7. STANDING COMMEITEE REP4R1"S .
(Discussions may take piacs; hawever, na action wil� be #aken�
a. Water &� Wastewater Operations Commift�ee Meeting of 10/Ol/12
(Jor�es/Vogefgesang }
8. BOARD MEMBER R�PQRTS {biscussions may take place; however, no action will be taken.J
9. EL D4RAD4 COUNTY WATElt AGENCY PURVEY�R REPORT
'', �tEGULAR BOARD MEETING AGENDA-OCTOB�R 4, 20�2 PAGE-2
'10. GENEltAL M_ANAG�R R�PORTfS) (Discussions may ta[ce place; hawever, no ac#ion will be taker�.)
a. Elecfrical Rate Intenrention
; b. �.ukins Brothers Water Company Temporary Wa�er Service Agreement
� c. Community Outreach
� 11. STAFF AT[ORNEY REPOR� S �Discussions may take �lace; however, no action will be taKen.}
� a. Water System Optimization (Pau[ SciUto}
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12. NOTlC� OF PAST AND FUTURE MEETINGS �VENI'S
' Past Meetin s Events
09/26/12-Special Board Meefing
i Q/01/i 2-Water and Wastewater Operations Committse Meeting
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; Future Meetings ,/,Even�s
' 10/10/�2- l 0:a0 a.m.- Ef Dorada County �late�Agency Board Meeting in �hingle Springs
10/15/12-3:30 p.m.-Wa#er and Wastewater Operafiions Committee Meeting a� District
� 10/18/12-2:OD p.m. -STPUD Regular Boqrd Mee�ing at Districfi
13. ClOSED SESSION (The Board will ad�oum to Clased Session to discuss items id�ntified below.
� Clased Session is not open #o the public; however, an apportunity will be pravided at fhis fiime if
� members of the puE�iic would like to commen#on any item listed.Thre� minute limit.)
, a. �Pursuant to Governm�nt Code S�ction �4956.9{b)/Co�ference wi#h Legal Co�nsel
I Pg.45 Anticipafied Litigation (ane case) -
3 b. Pursuant to Government Code Secfiion 54956.9(a)/Conference with Legal Caunsel
Pg.47 Existing �.itigation re: False Claims Act Case: United Sta�es, the States of California,
� Delaware, Ffor�da, Nevada, and Tennessee and tF�e Commonwealths of
Massachusetts and Virginia ex rel. John f�endrix v. J-M Manufacturing Company, Inc.
; and Formosa Plas�ics Corporation, U.S.A., Ci�il Action No. �D�CV06-0055-GW, lfnited
States Disfirict Cour� for the Ce�tral District of Califorr�ia
c. Pursuant to Government Code Se�tion 549569(a)/Conference with Legal
Pg,av Counsef- Existing Litigation re: Los Ang�les County Superior Court Case
, No. BC4�9943, State of Nevada, et al, v. J-M Manufacturing, et al.
'�, d. Pursuant io Government Code Section �4957(a)/Conference with Labor
''�, Pg.51 Nego�iafors re: Memorandum of Understand�ng with the Management Unit
i Present at This Ciosed Session Will Be Agency Negotiators: Austris �ungis/I�DA,
i Richard Sofbrig/General Manager, Nancy Hussmann/Human Resources Dir��tor,
�, Paul Hughes/Chief Financial 4fficer
e. Pursuant fio Government Code Sec�ion 54957�a)/Conference wi�h Labor
Pg.53 Negotiators re: Memorandum of Understanding wi�h Sfiationary �ngine�rs, Loca! 39
Present afi This Closed Session Will Be Agency Negotiators: Aus#ris Rungis/IfDA,
Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director,
; Paul �lughes/Chief financial O�fiicer
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' REG[1LAR BOARp M��TING AGENDA-OCTQB�R�4,2a�2 PAGE-3
14. ACTION / REPORT ON_l_T�MS DISCUSSED DURING CLOSFD SESSfON
15. ADJOURNMENT (To the next regular meeting, October 18, 2012, at 2:Op p.m.)
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The Sout�Tahoe Pu�li� Utility District Board of Directors regularly rrteets the fi�5t and third Thursday of each month.A
complete agenda packet,including ail backup ir�forrrEation is available for review at the meeting and at the District
office duriRg fihe hours of 8:00 a,m.-5:D0�.m., Monday through Friday. A recording of the meeting is retained for 30
' c�ays after minutes of the meeting have been approved. Iterrts on this agenda are numb�red#or identification purposes
! only and wil[not necessprily be considered in the order in which they appear an the agenda. Designat�d fiimes c�re for
� particulpr item5 onfy. Public Hearings will not be called to order prior to#he time specified, but may accur slightly later
' than the specified time.
� Public partidpation is encouraged. Public commenfs on items appearing on#he agenda will be tpken pt the same time
the agenda items are hearcl; comments should be brief and directed to fhe specifics of the item being considered.
� Please provide the Clerk of the Board with a copy of all written maferial presenfecf at the meeting.Comments on items
nof on the agenda can be heard during "Comments from the Aucfience;"however, action canno#be taken on it�ms
� not on the agenda.
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Back�p materiafs relating ta an open session item on#his agenda,which are not included wifh the Board packet,will
be made c�vailable for public inspection at the same time they are distributed or mpde available to the Board,and
can be�iewed af the District of#ice, at the Board meeting,and upon request�o th�Clerlc of fhe Board.
The rt�eeting locatior� i5 acce5sibfe fo people with disabilities. Every reasonaE�le effort will E�e made to accommodate
participation of the disabled in aEl of the District's pubfic meetings. [f particular accommodations dre needed, please
contact the Clerk of the Board at [530) 544-6474, extension 6203. AI1 inquiries must be made at least 48 hours in
advance of th�meeting.
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A(�sek'er . 7950 ...���G"
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CONSENT CALENDAR
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� �C�'OBER 4, 2012
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tTEMS R�QUES'f�D ACTION
, a. Capifial Outlay Accounf Rollover (Additional) Authorize Stafif to Direct Ro[lover
'' Pg. 1 (Paul 5ciuto, Assistant Gerterpf Mpnrager/Engin�er Funds Budgeted in 2011/2012 Fiscal
D�bbie Henderson, Accour�ting Manager] Year to the 2412/2013 Fiscal Year
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b. Decomposed Granite MEne Closure and Approve Addi�ionaf Rental of
1 Pg.s Revegetation �quipmenf
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[Hal Bird, Land Application Manag�:rj
; c. 2012 Water Tank Recoating �rojec� Approve Char�ge Order No. 2 fio
� ��.9 {John Thiel, Pri�cipal �ngineer) Crosno Construction, Inc., in the
Amount of$26,535.99
d. Tahoe Sierra fntegrated Regional Wa�er Approve Task Order No. 4 to
Pg, i3 Management Pfan Update Kennedy/Jenks Consultants in the
(l.ynn Nolan,Grants Coordinator) AI'1'lOUni' Of$120,000 to Complete the
� Plan Update
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e. Diamo�d Vc�lley Ranch Wastewater Irriga#ion Adopt Resolu#ion No. 291$-12 to
Pg. i9 Improvements Apply for State Water Resources
[Lynn Nalan,Grants Caordinafor) Controf Board State Revofving Loan
Funding
f. Regular Board Meeting Minu�es: Approve Minutes
Pg.23 September 20, 2012
(Kathy 5harp,Clerk of the Board}
1 g. Special Board Meeting Minutes: Approve Minutes
P�.v Septernber 26, 2pl 2
[Katl�y SFtarp,Clerk of#he BoarcE) .
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5outh Tahoe Public Utility District= 1274 Meadow Crest drive -So€�#h Lake Tahoe, CA 96150
Phone 530.544.6474■ Fpcsimile 530.541.06�4■wwwstpud.us
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. . . . ..�.......� Hy..
'', � T�ichard H.Solbrig
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� j ) � �. �� ChriaCePalu
�'�'� JameS�.Jane�
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. �`"" _ �ry rtr�n �"'(� r'�:'" r '�` r{''�' Kanc�y YogeEge6ang
i ��,.�1J t i k;,,! � tr�i�� Lf� ���lf��i.�4/ Ke11y 5heehan
�r�c SchaPer
127�Meadow�r�C Driu����,�t Lafc��'ahc�•Ca��74�
�ane 530 5�7A���x 53U�4�Tf}61�#-�w�r:��ucF.u�
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' BOARD AGEN�A t�'FM 4 a.
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'�4� Board of Direc#ors
' FR4N1. Paul Sciufo, Assisfanf Gerteral Manager/�ngineer -
_. D�b�ie Nenderso�,Accounting lvlanager
� MEETING DA��: Octo�er�, 2012
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� 1TEM- PR�JECT NAME. Capital Outlay Account Rof�over (Additiona[)
� REQ�ES]`E� B0�4RD AGTEON: Au�hor�ze sfaff#o dir�ct rollover funds budge#ed in
� 201 I/Za12 fiscaf y�ar to the 2012/20�3�iscai year �
D1S�USSI4N.: f2eq�est for. a�dififlnal.cnpi#�1 ou#]ay acca�n�rollover fio allow payment
fio Renner�quipmenf for items o�dered.i� fiscal ye�r. 2011/20�2 but not received unt�l
, affier July ]. 20i 2. '
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SCHEDU'�E: Qngoing _
cos�s: ��o,00a � . -
ACC4UN� HO: 102&8��6
BUDGETED AMOUNT REMAINING: �bi,b89 -
; A'RACHMEN�S: Renner �quipment Invoice W08723
CQNCURRENCE WITH REQU�STED ACtION: CAT�GORY: Sewer
G�N�RAE MANAG�R: YfS,��� NO .
CHt�F FINANCIAE OFF1��R: YfS. NO
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4021NE5'f BRlDGE S7'. 2288 FMIY 208 5222 REfdO ki4tW 9305 S.iJ1ERIDIAN RD. ��ON][]a�.
', YERINCsTON,NV$9447 SN![TH,NV 8943p fALlO�l,NV 89406 LOVELdCK,NV$9419 •
'', [775}'F63�535 (775)465-Z297 (77 T-4555 (775)273-2935 ���•� ������
'' a« :� � 374
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Branch
s� As s��ow ��� � �0�� Q1 - YERTTIG�.'QN', rrv
1� El�ta Time pag
� � ACC�1�1�i'����f�+Bi.� e
a7 a.s ana.2 22:22:4a o �.
Account No. Phone hlo. Imipi�e No.
� � sou�rai� ��as��6��� 08723
Ship Via PurchassUrdar
, S. TAHOT PUBLIC t3TII,I�TY ' 4992
' I°- ].275 M�70W CRFS7.' DR. S�alesl'ax ucence�Vo. Federal Exempdion o.
� S. LP.KE TAHQE, GA 9 615 0 �
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', " Saiesperson
�' I7AL$ A. SAV�DGE DAS
EQUIPMENT INVOiCE
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� GARFFELD 550 EJEL'TION SCRAPER. 17400.U0
S�ock � 10I.347 Serial � 2062101347
DOMRIF�;S EFIO-9041 OF�'SET DISR 10200.0�
Stock � M12675 Serial #� M-1.2675
SALES �AX
200�..Q0
DISTRICT 'PAX • I38.00
' �� � � � TDta�.: 29739.OU
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��, A FINANCE CHARGE O�2%PER iNpNTy,24%pER ANNEIM WIlL BE A�pEq TO PAST WE T�'RMS_pAYMENT'S DIfE ON THE 107H pF THE MQNTH FOLLOWjNG Pi1RCHqSE SPEGlAL 4RDER
'� AGCOU�iTS G000.S qRE ry0T REfURNABLE. ALL REfURt�ES MUST 9E AGCOMPANIF..E7 BYTHISINVO�CE.
�I R�STOCICI�EG F�E IS 1596 RE7URNEp C�.pDp9 qRE SUBJECT TO RES7'dCW NG CHARGE.T1TLE T�ALL ITEN►S REMAEN WlTH
'', Rf]VNER Ec�U1PM61+1T UNTIL Pl1RGHA5E Pf21C�INTEREST AND OTH�R CHARG�S ARE FULLY PqID.
, I FlS2BY CERTIFY THA7 I AM ENGAGE�!H FFi�8if51NESSpF FARMING AND THRT THE
i, GppfAS SHOWS7 4N 7wlS INV41G�1MLL B�USED E7CCl.USIVELY fiV THE CONDUCT QF .
I� THAT BU�NE55. �3_
li SIGINATURE
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' Generaf Manager
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Richard H.5olbrig
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� ��� � Directors
�� ChriS Gefalu
James I�.Jone�
��"`�` ] [ ��^ � {'�''`[t +t a( �tr{� Kandy Yoge(ge5ang
' « �4����f:,J i�.e�' t/[���� �t��i �fi„�� KellySheehan
�, Eric 5cha�er
II '�L��fViP.�OHI����77T'14��rJOU�1 I.��E T��13�#��'��Q-7�
�1"[����-(7��`q'r��iX�J��J"�-�-{���'WVV�Y.5�7LIG'�.C1�
BOARD AG�NDA IY�1N�4 b.
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� ��� 8o�ard of Dire�ctors
j FROM: Hal Bird, La�d ApplEe�tior� Manager
M�ETlNG DAfiE: October 4, �p3 2
� IT�M-PR�.i�CT NAME: Decompos�d Grani#e !vline Closure ar�d Revegetation
` R�Q[��STED BOARD ACTIQN: App�ove Additional Rental of�quipment
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- DIS+CUSSI4N: Tl�e District a�quired a Decomposed Gra�ii#e l�lir�e (DG Dirt Pit) wit� fhe
j acquisition of ihe Diamond Valley R�rn�ch. 7he Disfrict is req�ired by the Division o�Mines
� to close and revege#ate the DG �irf Pit. The projecf has invo[ved the moving of a large
quantity of decompo�ed grar�i�te dirf. The DistrECfi ren��ed a Db Su�ldoz��o move �his
�mafierial. Th,e arriou�t of fiime expecfied fio move the mat�ria� is exceeding fihe
expected rentaf time due fo the hardness of the materia] (dirf) fhat re�uire�ripping prior
�� fo moving.
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COSTS: $1 �,624.94 one rrionth rental,.plus one additional mor�th, for� fio�al cost ofi
$23,��0.
ACCOIIl��NO: 1028�024
B.UDG�T�D A11�[OUNT t�EMAlNING: $20;000
Ai7ACHMEI�TS: Ren#a1 Pureha�� Or�er P2��3b
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' CONC�fRI��NC�WITH REQUES€�D AC'�iON: CATE�ORY: Sewer
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� GE.NE.RAL MANAGER: YES NO
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CHI�F FlNANCIAL QFFIC�R: YES NO
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�y T H T.q
g� �°F 5 o u-th �a h oe �275 MeadQw CreS�C f7rive
— ` 5ou�h Lake Tahoe CA 9E950
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, ; �c�8,;���tb �U�7I IG Ut1llt�/ D15t1"IGt 530 5G�1-�-6474 530 541-0634
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CONF[R I.NG PURCHASE ORDER PURCHASE P2�536
11�0 FRIDAY DELIVERlES �
4RDER NO.
i . NO AELIVERIES AFT'ER 3 P.M. �
� ! This P.O.Number MIJST appear on alt
VENaO�t:����'7� Padcing List�,Invoices ar�d Corresponden�
CASHMAN EQU�PMENT oRDER pA'�Q 8/0 9/1�
� 6�0 GLENDALE AVE
j cus� ##085525 �
� S PARKS, NV 8 94 31 DELIVERY DA7E:
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� SALESPERSON: � Sf-fEP VEA:
PHONE: F.O.B.:
i ORDER#:
', ; TERMS:
IQUAt�fT1'fY ICA�AI.OG NUMBER and DESGf�IPTl01r! UNIT PRICE EXT PRICE �
� I� E�3'TAL O�' D6N CATERPTLLAR �4ZER FOR 1 8, 879 . 22 8, $79 .22
i ONTH �
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2 7. �QU�PMENT PROTECT�ON PLAN 1, 080 . D0 .. �., 0$� . 00
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3 1 �ENVIRONMENTAL FEE 72 , 00 72 . 00
' � 4 �. PICKUP AND DELTVERY CHARGE 900 . 00 900 . 00
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'� `i REQU�s.T#:
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'�, R�QUE$i'�D BY: ORi3ERED BY: `:
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! �URCiiASI1VG AGE�+lT10�FICER
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Kiohard H.5afbrig
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e�_��'� .
�f��� Directar�
� �� � , �� Ghris Cefalu
JameS R.Jones
', -�»-,r,� . Rancly Yogelgesang
I', � �i�1���V �..� ir/��� V� ���isri ��#� �1lY5heehan
Eric 5chafer
1275 t�tl�tt�w Ct�St�r�re•ap�t.�1�.af�Ta����96��7Afl1
[�t��3�5�4•�`�-*�x�5�1-C�'f��wt�n+v.��cfd.cts
�I BOARD AGENDA ITEM 4 c.
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Board of Directors
FROM; John Thiel, �rincipal �ngineer
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ME�TfNG DAT�: Ociober�, 2012
!'fEM--PROJEC7 NAME: 2012 Water Tar�k Recoating �rojecfi
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REQEIE�TED 8�?ARD ACTION; Approve Ct�ange Order Na. 2 to Crosno Construction, Inc.,
', in ti�e amour�t of$2�,535.99
DiSCt155tON: Tfi�s proposed Chang� OTder No. 2 inciudes additionat work as #ollows:
I • Par� A--�i�e exter�or�oa�ing sys#em at Gard�er Ivloun#air� Tanfe No. 2 wa5
changed from an epox�-based sysfiem fo an acryfic system whic� allows for
betfervd�es�on ta th�graffiti that was on the tan�C.Thi�sys�em also allows for
befi�er overcoqting to cover crny new gra�iti ir� #he fu��re.This also eliminated th�
n�ed to sweep blast the tank exferior. T#�e additional cost for ma#�erials is
�2,3 67.00
• P�rt 8�The cathodic protection sys�em af Gardner Mountain Tank No. 2 is being
� changed frorrm an impressed currenf sys�em #o a galvanic system which.wil1
; require less mainfienan�e and test�r�g in i��i� fut€�fe. The galvanic 5ystem includes
i mcrgr�esium rods which are i�s#alled on multi�ple bracket pairs inside fihe tank.
` The contracfior wil�provide, instalf,.bfast, and eoat th��e n�w bracfc�#s for an
addifiion:al cos�of�2,7�7,6G or� a time and maferials basis.
� � Part C--�he District instrucfed Crosno to compfet� t�e e��e�io�r��c�afing of
Gardner Tank No. 1 on a tirne and ma�erials basis. The e�erior coati�rg was
�ea�ing its useful life. Afso, perimefer€enci�g is curr�ntly being ir�stalt�ed aroun,d
bofih tar�ks so, wi�h t�is additional work, fhe coatin�s at this si#�wr�! be finished.
', and s�cur�ed. The additiona�cost.�or th�s ex#erior coating�work�s$21,�5� i.33.
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�ohn Thiel �
October 4,2012
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SCH�DiJLE: Upo� Boc�d approval:
�, COSTS: $26.�35.99
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I, ACCOUf�T��O�:��29�2b1 �
BUDGETED AhAOUNT REMAINING:.$35,�45 �
AT[ACH1�lENTS: �hange Orci�r"No. �
CONCURR�NC�Wli'#i REQU�ST�D AC€EON: CA'��GORY: Woter
; G�I��RAE M�NAG�R: YES NO
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CH[EF FINANCEAC QfF[C�R: Y�� NO
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; y.ouTN rak� CHANGE ORDER N�UMBER 2
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,�„ .,;�, .,�� Project: 2Q92 Water Tar�k Recoat�n Pro'ec#
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��wc?.�$so.���'�i���: Contractor. Crosno Construction lnc:
.u��cmr v��.
Date: Oc#ob�r 4, 2012 P4# P25320 �
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, The Contrac# Shat! Be Cha�ged As Fo[�ows: .
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', A. Change exterior coa#ing for Gardner Tank 2 from De�oe 231 1378 system to
�, Devoe 2031421fi system for additional cosf of�2,�67.OU. See Attachment 2A
�ar a breakdown af a�l costs.
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B. Pro�ide, inst�ll, blast, �nd coat c�thadic prQ�e�tion galva�ic brack�#s far Gardn�r
� Tank 2 for an additiona! cosf of$2,757.6fi. Se�Attachment 2B for a brea�Cdawr�
of a11 costs.
C. Adc� exterior pre�aration ar�d caating of Gar�ner Tank 1 using the De�ae 2031
4216 system for an addifionaf cost o�'$2'�,fi11.33. See Attachment 2C for a
breakdown of a�i costs.
� TOTAL FOR CHANGE ORDER NQ. 21S ITEMS A + B + C.= $26, 535,99
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Origina! Confracf $ 341,500.00
Previous Change Order $ 3f,000,00
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; Curren� Contract $ 377,500.00
THIS CHANGE ORDER $ 2fi,535.99
, .New Contract Tota� $ 4�4,035�99
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! Contrac�or agrees to make tF�e herein-desc�ibed c�anges in accorda�ce with the terms E�ereof. The change in
� contract pric�andlor contract t�me noted is�u11 settfement for costs inct�rred beeause of the change(s)
de�cribed, unless specifically noted in indi�idual description(s}: �
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� Da�e:
� Au�horized By STPUD Board President �
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'� Date:
Acce �ed B Contractor
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Dafe:
Re�iewed By
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', General Manager
'', �ichard H.5olbr�g
', f � 7�C3 s ,�
��� ��� ' � /� Director�
j �� Chriy Cefalu
� Jame6�.,lones
.•'-•�. '�[�`" ' '�`'e +�"��` ♦ �''"�.�t•C�'+ Randy,Voge[gesang
��.���� � 1���� L�`� ���EfT L{./V K�IlySheehan
I Eric 5r.�afer
1275 M��ow�Driv�+�a�u�h�.a�e Tahc�•Gfi 9��74Q�
�or�53Q�-�7A-�f�x�541-�14�w�nnr.st�ud.ctr,
BOARD AGENDA I'fEM 4 d.
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' ��� 8oard of Directors
'' �a0�� �ynn Nolan,G�anfs�oordinator
MEET[NG DAt�: Qctober 4. �012
;�
; I�'�M� PROJ.�G'� NAME: Tahoe S.ierra In#egrafed R�gional Wate�Manag�menf P6an
� � (iRWMP) Upda#e � �
REQU�Si'�D BOARD AG"fiON: Approve �ask Order No. 4 fio Kennedy/Jenks Consultants in
� t�e amount of$-12Q,000 to complefi�the plan�pdate
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DISCUSSION; S�'�UD is the lead agency fo�#he Tahoe Sierra Infegrat�d Regionql Wa�er
Management Par#nersh�p. As iead, SfiPUD applied for and has receiv�ed a
� :recommendation for fun�ing from the Deparfmertt of lAfater l�esources (.DWR) for a�
lRWM ��pnnir�g grant in th� amounf of$557,�80. In addition, the�I Dorado County
!, Wafier Ag�ncy has approved �12D,000{combirred wifh parfner ager�cy Tahoe City
I, Public U��lify Dis#rict) fo�the iRWMP revision.7�he parfriershlp wishes to begin work on fihe
plan updp#e, but c�nnot comrrait the �ull task order�aroposal from Kenn�dy/Jer�lcs untiE a
�ontract#�as been forfhcoming fi�om DWR. As #�e �i Dorado Cour�fy Water A�er�cy
f�r�ding was app�o�ed .!u!y i, 2C�i 2, the task order a�tached has identified eerfiain fias�ks
; #o be implemenfied wifh fi�is #unding source.
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� SCHED�ILE: �ngo�.ng �
;
� COSTS: $120,000
ACCOUNT NO: N/A
Bi1DGEFED AMOUNT REMAIN�NG. N{A
� �
A`RACH,IVIENTS: Task Order No. 4
CONCi�RRENC�WITH R�QUES'fED ACii4N: CA'f�GORY: Se4v�r
' G�N�RAE MANAGER: YES � � NO
CHi�F FINANCiAI OFFIC�R: Y�S N�
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' � KENIVEDYIJ�NKS C4NS�lL7ANrS . � .
'', TASK ORDER N0.`4
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�' CONSULTING SER]If.C�S
�
This Task ard��is made and entered into as of the 4th day of 4ctober 2012 by and b�fweer��outh Tahoe �
Public Utifity Disfict, hereinafter referred to as "DIS�'R�CT" and Kent�edylJer�ks Consultanfs hereinafter
referre�to as"CONSULl'ANi'". -
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� In cor�sideratio� of tfie mutual promises,covenanf�, ar�d conditiorts as addr�ssecf in fhe Mas�er Agreeme�t
� dafed September 9, 2011 an� as specificafly hereinafter se#foe�h, the partiss do hereby agree as�ollows:
�
,
I. PURPUSE
�'�e pur�ose af#his 1'asi� Order i� to author�ze a�d dir�cf CQ�SULT'ANT to provi�e prof�ssianaf
se�vices to deve�op and complefE an updafe of th� Tahoe Sierra Infegrafe� Regianal Water
�
Manageme�t Plan (�RWMP}. -
�' 2. SCOP�OF W�RK
�he Taha�-�ierra Regior�has an IRWMP fhat requires updates to become cam�liant with.
' Califomia Department of Wafer Resources.�ropositiort 84 s#andards.�'he Work P[an#hat follows
;
is a portion of the fufi�rorkplan nac�ssary to help carr�let�the�re�aration o�an IRWMP up�ate.
These limited fasks have been separated from the full workplar�for f�nding purposes.
�'' Task 2.k-Kickoff and ParE�ership Planr�ing Meef�€�gs
�ick-O�f'Meefi€�g.Af fh�i�itial kickoff ineeting for the Plar�updat�,�he Partnershi�and the Consultant
;' Team wi�f inee#ta deveiop a comman u�d�rstandin�of#he Pa�#nersh�p's objectives, faEes and
responsibilifies, �rocesses#or publie outreacl�includir��collaboration and communicafion,sch�dules,
data managem�nf�eeds,an�'otf�er organizational details-. ($92�6)
T�sk 3.[Data Mana�ement
The Da#a Mar�agement task inelu�es plar�ning.for and devebping web5ite�and on-Ii�e da�a
! manageme�t.sys#erns�DMS�a�w��f as d€�cument�ng�hese activiti�s#or th�I€�1NMP u�da#e. There
; are three mair�sub tasKs in t�fs task irtcluding web site developme�t,ftp sit�man���menf,and data
; manageme�tt sys#em develapment.
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� Task 3.(.a Wek�s�te Developmenf and Managemen#
'
� This task it�cfudes developmertf of a pubiic uuebsEte d�igne�by C�sar�ope�af Afypicaf Designs of
#he Consuita�t Team. The websi�e can either b�a staFld-alone sit�€or the IRV�M Par�nership, or as a
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new sectior�of ane of the exisfing Par�nership agencyr's we�sites. Detailed requirements far the
- website will be de�ned through dise�ssi4n with the Partr�ership.We ankicipafe that�he website wiil be
us�d ta post status updates and ofher new�, meeting announcements,meeting�otes,dcrcuments for
public review,and EinKs to�ar�icipating agencies. �t wil�provide a dacumenf re�osi#ory using finks to
'', PDFs.($25,980)
Tas�C 3.I,b.FTP site mana ement
�� g
� Warking administrative��a�t documents tf�at are no#ready for public viewing will be mai�#ained on an
FTP site t�at active Partnership members will access through a passward-prot�cted web�portal.
($5310}
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' � Task 3.Lc. DevelQp pata Management System
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; Th�Consulfanf Tearn wilf c�velop and impfement t�e i�i#ial develapment of#he DMS in su�port af fhe
� i'ahoe-Sierra (RV41MP.Tf�e QMS wii�serv�as a basic�la�f�rm for publisfiir�g sPatial and tabular
data as needed t��rom�te coliaboratian and dafa;sharing befween fhe Data Manag�mer�t
Commift�e�DMC}fronn fhe Partnership,o#her stakeholders of#he �RWMP and fhe public,as
a�pro�riate.
� The DMS will contain the foilawing basic fiunctions:
;
• User�riendly web based�latform wifh menu syster�to acoe�s var�aus functiorts ar�d dafa screens.
; • Multi-�evel secu�i�y system thrQUgh individua� user name5 and passwards associated with v�rious -
;
IeveEs.of access{e.g. read-only,edit capabi�ities, administrafive capabiGties}.
; � . A public version that bypasse�the authentication sysfem an�provides acc�s to a simplified
version of�e full,feature� D�S is also p�anned for impEemenfation as advised�y the DMC.
' • lnt�ractive rna�providing access fo various data lay�rs o��lined befaw. Features wifP inciu�e map
' navigation {zoom,pan�,da�a iayer contral i� an organized layer s#ructure,feature id�r�t�fication for �
querying and selecting elements on the map and fiigt�:-r�soi��ion PDF-bas�d autpu�;
;
� Database que.ry. func#ia�tality-for selected data sefs fo be identi�ed by fhe DMC,
�
; ;�;
I The interactive map in fhe DM�wilt Eover th�full e��rtt o�th�Taho�:-SieRa region bo�ndary, it
wiil contain various base map lay.ers as well as IRVIIMP-speeific layers.i'he intenfi is fo sta�f witl�
data disco��ry to idenfify possible da�a sources for populafin�the map. One of thes�data sourees
wi�! be the TtIMS system t�a#is availabie buf not updated.The Consu[tant Team wi[[.wark with the
� DMC fo identi�y�aye�s;from-Tfl�l��=�fiat are ca�idicTates�mport int4 the DIutS..._�o�,since
Tlf�is eovers a subset of th� lRWMP exfent, the tayers fr�m TIIMS may r�ed fa be e�pand�d�o
- eaver t�e entire area, incl�ding t�te Truckee.arid Carson Riv�r areas.
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In summary, #h�follawing is a lisf of layers Iike�y to be impor�ed into the DMS, som�of whic�wilt be �
'�i incl�ded ir� this in'rtial authorizatio�: .
• E3ase map(ayer�su�h as fapogFaphy, boundaries, i�tfras�r�cture, �ydrog�apny an�t place Eab�Is.
i � � � �
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', � l/arious(RWMP-specifrc�I�based data to�e defermined during dafa discovery.
'� • Vllafer quality�ata for surFace and groundwater to be eitfu�haste�dir�ctly wi#hin the DMS or ffv�-
linked to otf�er we�sources.
'�, � � Wafer quantity data fnrough live lir�[es with gau�ing sfafions, meter data and diversio�data.
i • WateF rights da#a. � � �
j • Flood hazard areas.
• Hydrologfc and ofher ty�es of mod�ls.
�i • Ot�er types of data deemed necessary for IRWMP p��poses.
The DMS wiil be hosted by fhe Consul�a�t Team auf of San Francisco-based server fiaciEifi�s.The
' ConsuEtant Team wifE�rovide a�l hardwar�and software required for hasfir�g the DMS during#his
in�t�af a�thorization. ($44,294}
7'ASK 5. Direcf Project Admini�tration and Management
�
' ! 7f�is tas�t ir�cludes the Consulta�t team's project managem�nt,communication, and implementation af quality
;
contro�and quality assurance�QA1QC)procedures. �ac�t eJament of pr�je.ct adminisfrat�on and.manag�me�t
� is described fur�her as fiollows.
,
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I ` 3'ask�.A Admtnist�ratiot�-a�-Rrojec#-by-�onsu[fan#
!
! � The Cons�al#ant Team will implemen#a�ministratiue aefiv�ties�o ensure that schedule, scop�and
bt�dgef objectives farthe IRtiN1�P update fo meef 2010 F'rapo�ition 84 Guidelines(Guideli��s� are
mef. Th�s task ineludes projecf a�min�stration activities associate�:with ensuring a succeSSfulfy
,� prepared lR1NMP.T�he Cor�s�altar�t Team Project ManagEr,wifl be responsible�or administering tFie
day ta�a�proj�ct r�eeds a�d co�rdi�afi�g the effo�ts of I�V11MP�ea�,facilitafion ar�d ou#reash
• cons�tltar�ts, as we(I as tt�e techn�cal adviso . team memb�rs.This
ry wfrl�w��l inclu�e mtem��:tcam
j coor�inafion meetings and con#�renee ca�ls, cantract a�mmisfration, and invaice review a�d
; approval cons�stent wifl� DVllf�requir.emenfs for invai�e bac�up: {���,9�0)
,
i 5. PAYMENT
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3 Payment to CQNSULTANT for seNices pe�Formed under tfiis Task OFder shall be in accorc{ance wifh
' GONSULTANT's fee scheduie for th� persan assigr��d to t�e proj�cf task. Th�cost ceilirig far th�s
; TasEe Qrdershali be a�e hundred and�intenfy�housan�dollars�$120,OOOj and shatl not E�e�xceeded':
�
�
fi. EF�'�CTIV� D�4T�
The ta�ks outline�f in this Task Qrder No. 1 shal! begin upon Baard Appro�al on October 4,
2FJ12. .
� I•N 11Vi7N�SS WNER�Q�,fhis Agreement is executed by#he Gene�al Iv�anag�r a�d Clerk afith�
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Board of t�e Soutf� Tahoe Pulalic Utilif� District, and.Cor�sultant has caused this Agreem�ent to b�
exec�ted the.day�nd year fiirst�ove written. . �
;
SOUTH TAHOE PUBl�IC UT[L1TY DISTRICT
;
� Octo#�er 4; 2012
,i B :
Richard H. Solbrig, General ManagerlEngine�r Board�AppraVal Date
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; AT��ST: .
' KatF�y Sharp, Cferk of the Board
f
KENNEDY/JENKS C01�5ULTANTS
� By
Tim VI/ifliams, P.E.
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� � l,icens�No. Ex�. .
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', � Genera!Manager
' Richard H.So[brig
� �� s �
� �� Directot�
�r��� �� . � �� Chris Cefafu
James�.Jones
� � [ �}�+� �''"� �"�"''' r '�" �{� Randy Yoge[ge�ang
� ��i���{..l � i���� L�'� ���t/'��i,,./t,f Kel�y 5heehan
ENc 5chafer
, 42`75 Mea�aw��t Drtv���r��h�ke Tah��CA 9�'�5q-7�
f'hvrte�3Q�7�4*�ax�,54-t-(3�1A-�www�auct.��
BOAR� AG�NDA lTEM 4 e.
TO: Board o� Direcfors
�
FROM: Lynn Nolan,�rants Coordinafior
M��iING DA�'�: QctQber�. 2Qi�
; ITEM-�RO.��C'C NAM�: Diamond VaE1ey Ran�h Wastewafer Imgation improvemen#s
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[�EQUESTED BOARD ACTIC}N: Adopt Resolution No. 2918-�2#o apply for Sfate Water
Resources Cor�t�ol Board (SWRCB) S�ate Revolving Loan funding
'� DlSCUSS[4N: Districfi staff proposes to submrt an application#o �he SINRCB State
R2vol�ing Loan f�nd fio support the implemenfatian of the Diamond Val[ey Ranch
Wqsfewater fRi�a�ion im�rov�menfs Proj�c#. The SWRCB provides �ow interesfi Eoans for
wasfiewafer projec�s, generakly in #he 2.�to 3 p�rceni interesfi range. ln addifiionr
p�oje�fs t�at meef the disadvantaged community r�equirements afe eligibl�for 50%
foan, 5Q� principal forgiveness funds, provided �hose funds are a�aifable afi the�ime of
application. The$TPUD serviee area quafifes as a disc�dWan#r�ge cornmunity and we
wi1l be requesting any available principal forgiver�ess fiunds af fhe time of application.
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�I �SCH��D�UL�: Ongoing
CQS'i's; Pendir�g
ACCQUN7 NO: N/A�
B�JDGET�D AMOUNT R�MAINiN.G: Nlll
AT�ACHMEN'�S: l�esolufior� 2918-i 2
' C4NCUttRE�tC�W[1'H REQEIE�T��ACT�ON: CA�'�GORY: S�wer
;
� GENFRAL MANAGER: Y�S �IU NO
�
CHlEF FINANCIAL OFFlC�R: YES NO
-19-
APPLICATIONlAUTHDRIZATIONIREtMBURSEMENTIDEDICATED SOURCE O�
REVENUE RESQLUTION
' [�o.29'#8-92
', � APP[,lCATIONIAUTHORIZED R�PR�SENTAT!]/� RESaL.UT1�N
�� � BE �T RESQLVED by th� S��th Talaoe P�b1ic Utility Qis.�ricf(STPUD]B�ard af .
Directo.rs that th� Ge�eral Mana er Assis ar�t General Mana �r/En in�er andlo�the
Chief Fin�ncial Officer�s hereby au#harized and �irecfed #o sign and:fife, far and on
behalfi of the STPUD, a ��nancial Assistance A Iication for a financin a resment fram
pP
9 9
the State W
ater Resaurces Control Boarc�for the plannmg, des�gn, and canstruction of
�
the fol�owing sewer proj�ct: �
' Diamond Ualley Ranch Wastewater Irrigafion lmprovements
BE [T R�SO�VED that the STPUD hereby agrees and further does authorize the .
' aforementianed representative or his/her design�e to certify thaf the Agency has and wiii
camply with ali appficable stafe and federal statutory. and regulafory re�uiremer�ts reiated
j #o any financing or fr�ancia� assistance r�ceived from#�e State VSf�ter Re�ources ControI
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Board; and
��,' BE 1T FURTHER 1�ESOLVED that the GM, Assisfanf GMI�n�. or CFO or hislher
des�gnee of�f�e STPUO is her�by a�t�orized �o negotiate and exec�ate a fnancial
� assistance agreement from ti�e State Water Resources Controi Board and any
amend€�nents or change orders therefo and certify firrancing,agreement disbursemen�s
on behalf af#f�e �TPUD.
REIMBURSEMENT RESOLUTlON
WHEREAS; the STPUD{fhe "Agency")ciesires ta fiinance t�e cos�s of co.nstructing
' and/or reeons#r�cting certai� pubEic facili#�es and improvemEnts relatiRg to its water and
wastewater syst�m, including cer�ain treatment facifi�ies, pipelir�es an�f o#her �
tnfras#n.rcture{the "Project"); an�i
i 1l1lHEREAS, the Ager�cy intends to finan�e t��constrt�ction a�d/or reconstruction of
th�e Project or portions nf th� Proj�ect with maneys ("Project Fc�nds") provided by the
State of Califor�ia, actir�g by and through the State Water Resources Control' Board
(State Water Baard}; and
, VIIHEREAS, the State Water Board may fund the P�oject �'unds vui�h proce�ds fro.m
� the sale of obligat�ons th�int�rest upon which �s excluded from �ross i�come for federal
ineome tax purposes (the"C�bligations"}, an�
WH�REAS, priar#o.either the issuance of tY�e Obtigations or t�e appraual by. the
Sfa��Water Board of the Project�unds the Agency desires to incur c�rtain capi#al
exp�nditures(t�e"Expendit�res")with respect�o the Project from availabte maneys of
1 t�e Agertcy; and
WHEREAS, th�Agency has.det�rmFned that those moneys�o.be adrrariced on and
after the date hereof to pay the Exp�ndi�ures are availab[e o.nly for a�em�orary period
and it is ne.cessary to r�irrmburse tY�e Agency foc the Expendi#�res from th� proe.�eds of
the Obligations.
' NOW, THEREFOR�, THE AGE��CY DOES H�1�EBY RESOLWE, ORf�ER AND
; DETERMlNE AS FOLLOWS:
�
� SECT�ON 1. The Agency t�r�by states i�s intention ar�d reasan�bl'y expects to
; reimb�rse Expenditures paid prior#+a fihe issuance of tf�e Obfigatior�s or��e approval by
� the Sta#e Vlfater Board of tFae Project�unc�s.
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, Resolution No.29'�8-'I2
; Dated 10-04-12
' F'age 2
' SECT€QN 2. Tl�e reasonably expected maximum pr�ncipal amour�t of the
! Project Funds is $6 Mitlion DaIlars.
� SECTIOl� 3. T�is resalutian is being adopted na la#er t�an 60 days after the
I date flr�which#f�e Agency will exp�nd moneys for the portian of�he Project cost�fo be
; r�irnbursed with Project Fut�ds.
SE�TLUN 4. Each Agency expenditure wil! b�of a type properly chargea�le to
a:capitai account un�er general federal i�come tax prirreigi�s.
'�� �ECTION 5, To tt�e best o�,our k�owledge, this Agency is nat aware of tf�e
', previous ado�tion of offcial intents by the Agency tt�af have been made as a mat�er of
', course for th� purpose of reimbursing expendifures and for which ta�-exemp�o�liga#ions
I� have r�ot been i�sued.
i SECTION 6. T�tis resotu�ion is adopted as official intent of the Age�cy in ocder
to camply rivith Treas�ry Regulation �'I.15Q-2 and any o�her regulations of the It�femal
� Rev�nue Servics relating t�o the quaEifcatiorr for reimbursement of Praject costs.
SECTION 7. AI! the re�itaEs in this Resolution are true and �orrect ar�d this
Agency so finds, determines and represents.
p�D1CATED SDURCE Of R�VENUE R�SOLUTtON
The STPUD hereb�dedicates #h�fo�lowing source of revenue:�user charg�es ar�d
ca aci char es to paymen#of any ar�d a11 Clean Water Stat� Reval�ing Fund it�ar�cing
an the�ollowing projects: This dedicated soufce of revenue sY�all remain in effect
throughout the terrn ofi s�ch�inancing unfess a rna�i�cafi�n ar changs ot s�ch dedication
is approved ir� writin� by#he State Wa#�r Resources CohtroI Board.
I � WE, TH� UNDERSIGMED, do hereby certify#�a�ti�e abo�e and foregv�ng
� Resol�tion was duly adopted and passed�E�y the Board o�Qirectors of the South Tahoe
; Pu�lic Utifity District'af a regularly scheduled meeting heJd on tfie 4�'day of Ocfober,
; 2012, by th�faElowing vote:
AYES:
°� NOES: � � �
� ABS€NT:
,
Eric ScY�afer, Board Presider�t
South Taho� Public Utiiity District
ATTEST:
E �
� Katfiy Sharp, Clerk o�the Board.
, CERT�FICAT�ON
', I do F�ereby certi€y fhat the toregoing is a f��l, �rue, and co.rrec#capy of a
i res.olu�ion d'uly anei t-egular�y adopted at a meetit�g of fi�� STPUD Board af
� Di,r�ctors held on Qc�ober 4, 2Q't2.
i, Kathy Sharp, Cferk of the Board.
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; ::,�.�
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i � [/�e��r • 1950 •'�`��� t �i�
� - e�C [1�`1Li�"Y Dl�r � .
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��� � � S�JUTH TAH���DE PUBLI�C �U�TI����LrTY DI�ST�R�CT
,
I, Richard Sa[E�ri , General Mana er Fa ciuto,Assistanf Gene�al Mana er
'�� Eric W.Schafer, PreSicienf BOARD M�MB�RS J,ames R.Jones, Vice Presid�nt
Chris Cefafu, Direc#or Rand Vo eJ san Ke[1 Sh�el�art, Direcfor
' REGULAR M�ECING OF T RD OF DlR� �
; SOUTN 7'AHOE P. . .,.V�����TY �1SiRICi' �
. SEPt� .��: •� :� a,��12
,;,;�,:.
�a ,�
MI.�lU��n�>. ��
-�---�--�- - ��ar�'
:���' `�`���'
T�re 8oard of Dir.ecfors a�fihe South blic U�i��fiy ]�ct met in q regufar�essior�, �
�Y. .t C.
; Sep#em�er 20, 2012, 2:00 p.m., at t� 'c�, loca - � t 1275 Meadow Crest Driye,
�� Soutf�i.ake Tahoe,�Cal+fomia. "�- �`_�'
. _��:�:
� BOAI�� O� D.tRFC�'URSt��: �� ;��RO1L CAL�
�'� Pr�eside�t Schaf�r, C���ors C�����.�Jones, ng, ern
��
STAF�: .a�.��.
- ;>�.�-�
' Solbrig, Shar iu#o, Hu��"��.H,� `��`� _ ��#�d
.1 .. ?n}.i� �; '�.iq, . � .
� p `�"i*&�'� . ' _
���J�. " �"�"��''�
p Y�".���''
Jennifi- kir�s/Lufeins B Wc��`�, om ar�
Austris � ' [�DA (parfic ct ir�'\ d Session via
i #efeconfier
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i Moved Jones d Vo el 9 n P�ss�.d EJna�imousl CONSENT CAL�N,DAf�
;
' fo approve the C �Cq�e as s�bmitted: �
� a. 2013 Sta�e Streets 1N - °ro�ect-At�fhorized 7ask Ord�r
�
i N:o. 10 for Construc�io� eria(s�ngir�eers, inc.; to furnisFt
� a:geofiechr��eal sunrey Q� the State St,reets Waferfine P�'oj�ect,
; En the amovnt not fo exceed ��4,v00;
b. Approved R�gufar Board Mee#irtg l�hinufes:
� �eptember 6, 2012;
i c. Approrred SpeeiaE Board Meeting N[ir�ute5:
�I Sep�embec l i, �012.
�
1 .
-23-
' R�'GUtAR BOARp MEETiNG MfNUT�S-S�PTEMBER 2(?,2Q12. PAG�-2
ITEMS F4R BOAR� AC'�ION
, No�e:This item wqs added by an Addenctum fo the Agendc�; TEMPOf2ARY D01vt�STlC
a�f t�otic�ng requiremenfis were met. AND FIRE PROT�CTfON
'� WAi'�R S��VICE FOR
�I Distri�t sfiaff was approached by Lufcins Bro�hers Water Company I.UKINS BRUT�IERS WATER
(L.ukins] with cor�erns that they cannot provide adequate fire �OMPANY
protection water (interior sprinklers qnd fire hydran�s� to tt�e pro- � ��� � . .
per#y located at 2Q15 Lake Tahoe Boui�vard (�he site where TJ
piar�s #o open a new s#ore on October 21). Lukins request�d ; ����.;x�
� �the Dis#ricfi suppfy water to tF�em througf� an exisfing Enterti�.o �a �'=�YY
;' #emporary basis in order for them to prvvide domesfiic an'�r���e �
: profeetion water service to t�e proper#y and I 3 ofhe a��s�omers ;�,;
; since Lukins water c�isfnbu#ion system cqnnot be re � j ab�y �='`�`�
� isola#ed fio the properfy an�y. �'`
�
, ��i� .,.
_:�v
fn order to provide fiemporary uti�ity service in fhis manner,'t�� .
District musfi en�er into an agreement wi �Lukins as a confra����.-.
� cus#omer.Staff recommended develop a fiemporary -�:, x;
water s�rvice agreemen�, ti�at would b�e � faber 1, 2Q1`� :?.
; through June 3,2013. Durir�g that fiime, Luki ,� us : , a
,, permanenf solution fio p�ovide adequafe w . sup �
_�.
Jennifer Lukirts spoke to # r-�' ri�c�nd relaye e fiire p�o#ec�
tion s�rs#em was pr�vio N � �tspec#�dE and appr by�afee Vafley
� Fire D�parfment.Sin � ,' er�, the pap�n+voric was .�he new fire
; cY�iefi hps imposed mo �� .'ngent fi�e-systems req ents and wiff
j no# aliow occ�paricy un`�;�em��rary agreemen eve{oped
with the Distnct
.�
�,- `:,���,�;w;�,
�;� hk� :.. V, " ����`�
T�rms o ���mpora eeme�#were discussed. LEgai counsel
', wiff #erm sheet ba n discu��ons with staf�and cam-
me ceived from �ukir�s rde,��to��:'t�sfy the City ar�d Lake Va�ley
Fire ch �ich wll allow�h oject to move fion+vard.The term
� she.ef�i1 - ign�d by fine Di � �and Lufcins. Ir� the mean�ime, a
formal agre- ` � ,nfi wiii b� de ped, ir�corporating the �errrms in t�e
term ��eet ern �. cuted c�ober i, 2012, fot'a six mon�h p�riod, �
(fi no permar�et�t ion ' v�4oped, Lu�Cins v+iill'noiifX fif�e District ir�
Apr�l, 2013, that the ent wiff ei�her te�minate or� .�une i, 20�3,
or#he ferm wifl be ext c�ed in o�der€or Lukins to tra�sfer tk�e properfy,
� as a customer, to the District.
� �
Moved Cefal�j Secor�d Jones Pass�d Unanfmous�to develop
a fiemporary domestic and fire pro�eefiion wqter service for Lukins
! Brothers Water Company.
;
; � Moved Ce�alu S�cor�d Shee�an �ass+�d Unanimousl to P►�,YMEN1'OF CLAIMS
approve payment in the amount of$734,134.1 S.
�
I -24-
R�GU�AR BOARD ME�YING MINl1T�S-SEPTEMBER 2Q,2012 PAG�-3
, Prior fo enterin�ir�fio CEosed 5ession, Di�ector Schafer reporfed �.fABfLITY CLAIM
', he may have a potential conflicf of interest cor�cerning his AGAfNST STPUD
''� spouse's cortn�ection to a Iaw firm invofved with the claim.The R£CEIVED FROM GRCl.T
', po#ential conflict will be reviewed by Legal Counsel and #he Ct]�DOMfNIUM, INC.
''�, FPPC ta determine if it is an acfua� co�flicf. He recused himself
'� from disc�ssion of this i�em and ief#the room at tY�is#ime.
2:4�--.2:54 p.nn. ADJOURNMENT TO
CLOSED�ESSlON AND
RfCONV�N�D TO Of'EN
� S�SSlON
;
t'� t
AC�ION/ �t�PORi'O�! ITEM DISGU p�C1RIN _SE�SESSION
' a. Purs�ant to Goverr�ment Code Sec�ion 5 b�/Confer�r�ee vr���egal C�unsel--
An�icipafed LEtigatian (one case)
No re ortabfe Board pction taken.
Wert�er an�i V11as�ewa�er O er�rtions ee: �he c 'fi��e STANDIN� COMM�TfE�
S�ptember 17. Minutes of the meetin e ' ble upo RfPORT
; ,request.
I ��xt
! Director C�fi�lu re o � oured t ° ead ' ct. BOARD IvtfMBER RE,PORTS
� p ��;�� � - .
:�
�,,�,. � .�L
Director Schafer repc� ' ori id�a � r more - ive Gommu ity
�� ou{�recreh, inciuding mct�'� �,a epar °� M� publi�at� to explain �ow
#he system : � s, hof-'�" =''A � fio c unicafie
� informafi' " ting ��hoo � � id - hoo{stu- ,
: den#s tend tr a� '�:' loyme� °" . Trfuni�ies fio fh�m. � .
; � � . �
� '. �.4;hF"�..' .
� `�`• -
' The 5�p r 12 meefin �e � gency 8oa�d was held �!. DORAD� C�UNTY
c�� t�e Distn - 'rector.�or�es - Qrfed� - .�]2/13 budget was W,AT�R AGfNCY
upproved, an Distr�ct v���t ei�e $`� ,QQO in.cost-shctrit�g, PUR�/�YaR R�PORT
and ano#her$7 , for�ydro- tric project funding. Dis#rict
staff gave a prese n cov � the C-1ine sfudy.The history
anct#unding for the 7 il et �a land purchase made in:
i th� ]9�Os wifih county fu be a topic of research in �'he
near fu�ure.
�hief Fi�ancial Offic�r: The consultant's findings per�qining to STAFF REPU�T.
reviev�r of�he Disfrict's fi�e charge5 methodology will b� presented
at a fu�ure Board meeting.
3:1� - 3:45 �.n�. M��TING BR.�AK AND
ADJO[JRN1�I�NT TO
� CLOSED SESSfON
-25-
i
___ _ _ _ _ __
, REGULAR BOARD M��i'!NG N[fNUT�S-SEPTEMBER 20,2�i2 PAGE-4
; AC�lON/ REPQRT ON t]'�MS D1SC�SS�D Dl1R1NG CLOS�D`SESSION
�
� .
I
i b. �ursuant fio Government Co�fe Secfion 54957(a)/Confere.nce with Labar Negotiators re:
i Memorandum of EJndersfqndir�g wi#h the Mar�agement Unif
Present Durir�g #he Closed Sessfon-Agency Negotiafors: Avstris Rungis(IEDA (via
. teleconference), RiehardSolbrig/Generai Manager, Nancy Hussmar�n/Nurrman Resources
� Dir�cfar, Pauf Hughes/Chiefi Finar��ial Officer
�
'�, No re Qr�a.bl� Boar�l acfion was �aken. '�
�
�
�:
,
c. Pursuant to Governmer�t Code Secfion �49�7(a]/C � e with Labor Negotiators
AgencX Negotia�ors re: Memorandum of Under�t tationary�ngineers; Local 39
�resent Ducir�g the Glosed Session-Agency N tl �ors: A ungisllEDA (via
#�Eeconference], �2ichard Solbrig/General r, Nancy H nn/Human Resources
Director, Pauf Mughe��Ch�ef�inaneial Offi �
�
No re �rfable Board action varas #aker�. '��' �
��� T`e.
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4.�� P.M. z��;.- ��# AD.�QUR �NT
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�ric chafer, 8oard President
�"��. So�fi#� oe !'ublic EJ�il�ty Dtstricf
;��`;� �s�-s:3� ::��_
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-26-
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' - SOUTH TA��E PUBL�C' UTIL�TY D�STR� �
� CT
Richard Solbri ,Generaf Mana er Paul Sciut4� sistanf General Mana er
�ric W.Sehafer, President SOARD MENIB�RS � �`t�mes R. Jones,V'ice President
Chris Cefalu, Director R�and Vo el ssan , Directq°�3; � ��a�� Kel! Sh�ehan, DirECtor
, ,
SPECIAL ME�'FING O��'HE BO �F �IRECTORS � `�"
S4Ei1'H TAHO� PUBlIC DISTRICT
SEPTFMBER 2b,
.��
MI N�[�TES `�
�
i �
The Board of Direet�ors nf the Soufih�fahoc����'c U�ili#y Districfi � ' q special�ess�on�,
. , September 26, 2012, 9:Q0 a.rn., at fhe Distrr�� , loeated at 1 eadow Cres� Drive,
. South Lake Tahoe, CQIiFornia. -� �i � ei'0. -
.rv�� �.���,.�;:.
:._t.
' �;a y
BDAR.D O� DIi2�CT0�2S: �� � `� �°ROLL CALL
,�2 ,; ��
;; _.�. .� �.:��;y�:r'
�resfdent Scha#er, Direct � ones, Vo �' ng,Sheehan
� ��r�� �
� STAFF: < � �
;€ , Solbrig. Hussmann. Hu r ��'
�, '��:.
��:
Gf1ESi�: ��` ,
:.
Austris Run����-��;'���r�icipa ia fe e)
: � . � .�<
[ � ' t^,:�
� 9:00_��T�� q.M. aF��; ADJOURNlvI�NT��
��� � ����: CLOSED S�SS[OH AND
,.:�;� -
�� , �.`K^ i��COI�V�NE T0 OP�N
_�`" `` SESSI4N
� �-�;�- `v�:
TlON / q � RT ON 1�EM DESCUSSED DURfNG C�OSED S�S510N
�::�,ra, :�.��,
�- .
a. Pursuanf to Gove��,�ifi Code Seefion 54957(a)/Conferen�e wit� Labor Negotiqtors
PreSenfi a# th�s Meetriig were Agency Negofiafors: Austris Rung�s/IEDA Consuitan� (v�a
te�econf�rence), Richa.rd Solbrig/Ger�eraf Mar�ger, Na�c� Hussmann%J�uman Re�ourc�s
i Direc#ar
Employee Organizafiion: Mancrgement Unif
' No rQportabl� �oard_ac�ion,.w�s tak�en,
-27-
SP�CIAI; BOARD MEETING MINUTES—SEPTEMS�R 26,2012 PAGE—2
b. Pu�suant�o Gavemment Code Sec#"ron 54957(a]/Conferenc�with Labor Negotiators
Fresent afi fhis Meeting were Agency Negofiiators: Austr�s Rungis/ID�A Consultar�t [via
teleconferer�ce�,Richard Solbrig/Ge�ieraf tvlanager, Nancy Nussmar�n/Human Resourr,es
, Director
', . �mpl�yee Orgar�izatiort:Sfationary Engineers
' Nfl ce orfable.Board action was fia.ken.
II 9:55 A.M. JOURNMfNT
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ATl`�ST: � ��;r
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j Kc�tt�y Sharp. Clerk��., -
' Sou �bliG U i`s
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� —2$—
PAYMENT OF CLAiMS
' FOR APPROVAL
'� Oc�ober 4, 20'�2
. Payro#f 91'I 81'[2 4'i 7,863.41
' � To�a! Payroli 417,863.41
i
� AoP o.00
� American Express 8,109.1 fi
! Bank of America 0.00
�
BBVA Compass Bank 0.00
BNY Me�lon Trust Company p.p0
� BrownsfeinlHyattlFarbe�fSchreck legai services 33,233.50
CDS-healfh care payments 25,141.30
i Union Bank p.,p�p
' Tofal Vend"or EFT 66,.483.96
Ac�our�ts Payabfe Checks-Sewe� Fund 573,894.87
Accounts Payable Checks-Water Fund 183,590.68
Accoun�s Payable Checks-Self funded lrtsurance 36,94�.11
Accounts Payab�e �hecks-Grants Fund 0.00
Tofal Aceounts P�yable 794;425:66
� Grand Ta�al �,27�,T73.03
i Pa roli EFTs & Checks 9118�12
',, EFT AFLAC Medieai & Dependent Care 60.34
'� EFT CA Emp�oyment Taxes & WIH 76,432.12
,
EFT Feder�al Emp�oyment Taxes & WfH 82,350.51
` E�T CaIPERS Contributions 76,138.07
EFT Greafi Wes� De�erred Comp � 19,766.44
EFT Sfation ' �
, �ry Enginee�-s Unian Dues 2,475.98
�, EFT Unifed Way Confribution� 115.04
'�� EfT EmpEoyee Direcf Depnsi#s 214,319.�2
CHK Employee GarnEShments 1,248.16
CHK Emp�oyee Paychecks � 4,957.67 � .
Total 4�?,863.41
.
� .
. --29-
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RicharcE H�SoEbrig
. � � 1�"'"�'
�"^' �� }� Director5
' ( � �� ' � �� ChriS Cefafu
��� JameS R.Jones
, 'vC1�'""' ��''` r � s sr RancSy Yogefge6ang
'' �����i,J ����� �°� ���U"�1�� Kel(ySheehan
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BOARD AGENDA iTENL i 3 a.
TO: Board o� Direcfiors
i
i ��OM: fiim Sledsoe, Manager of Cus#omerS�ervice
''�� ME�T�NG DA'C�: 4ctober 4, 2�12
lTEM-PROJECT NAME: ConfErence with L�gai Courts�f-Ar�ticipafed Litigcrtion {one
case)
'; R�QUES'��D 64ARD AC�'ION: Direct legaf courtseE
D[SC!)SSION: Pursucrnt to Section 5�95b.9[b� of#�e California Government Code,
Closed Session may�e#�eid �or a con�erence wi#h IegaE counseL
;
i
�
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,
.
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� SCH�DUI:�;
; _ � _
� COSTS:
�
i ACCO[fN�NO:
B.UDGEYE� AMOUN� R�MaINlNG:
ATTACHMENTS:
I CONCURRENC�WITH R�QU�STED ACTION: CATEGORY;
i
GEHERA!MANAGER: YES�� NO
CHi�� FlNANCEAI.4FF�CER: Y�� N�
i �
i
� —�5—
i
i
' General Manager
. Richard H.SaEbrig
� � ' � � Directora
� � Chrls Cefatu
� 1,./.�� � ,
� �� Jatnes R.Jones
' '"""` � t • ''f''"�� s( f '�` s� P.antly Yogelge5ang
�L�1���� � i/��1�� ��� 1+/��V�,I Kel�yShethan
�ric 5chafer
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I t2`�J���pVil�S�[�t'[1/���L1'C�1��T��i[��'�1��'��y'��{3�
I
�110t7E�J��•7"�*"�d�G�JJ��-"�'�}�J�'�'�]�ilWfr�f.uf�7U�.i3�
i
; B�ARD AGENDA 1TEM 13 b.
i �
'��� Board of Directors
� FROM: � Paul Sc�ufo, Assistant General Manager/�ngineeF
i MEE'rlNG DA7E: Q��obe�4, 20]2
i
i _ I'f�M-PROJECT NAM�: Confererice wi�h Lega! Counsel�- �x�s�ing Litigation `
` .
� REQUESTLD BQA�D AC�ION: Direc�sfiaff.
DISCl3SS[ON: Purs.uan#fio Section 54956.9�a) of the�qlifornia Government code,
' Closed Session ma�r be he�d �or conference with legal cour�sel regarding exis�ing
�
litigafiion: Fa�se Claims Act Case: Uni�ed Stafes, the Sta�es of C�lifornia, Delaware,
� Florida, Nevada, and Tennessee and the Commonwealths o#Massachusetts and
` Virginia ex r�l. John Nen�lrix v. J-M Manu€acturing Company, lr�c. at�d Formosa Plasfi�cs
';f Corporation, �J.S.A., Civi[Action No. �D CV06-0055-GW, EJni�ed States Disfiriet Courf#or
' the Centraf 6istric� of Califomia.
�
�
;
;
� �
SCHEDUL�:
I cosrs:
�, ACCOUN� NO:
, BUUG�T�D AMOUNT RE'MAIN1i�G:
�
�', A�TACNM�NTS:
'��
,,
'� CONCURRENC�WITH REQU�ST�D ACTION: CA]'�GORY: Water
'�, GENERAENIANAGER: Y�S � `� NO
' CHfE�FINANCIAL O�FiCER: YES �U� NO
' —47—
�
;
;
.;
i�ichard H.5oltrrig
' _,�g • 1�50 s y�, Director�
' �°' � `� Lhris fefa[u
� �.�� James[�.Jones
�
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� � �� Rancky Yogefgesang
�� �'* '�"` '�"`� "�'''� +r '�''"� KcE�y 5heehan
�����L.+� � l���� I�� ��� t/6�l�V �ric 5chafer
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'', BOARD AGENDA[�EM 13 c.
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TO: Board of Direc�ors
�`���= faul Sci�to, Assistant Generaf Manager/�ngineer
� M�E'€ING DATE: October 4, 2012
1TEM-PRQJEC'f NAM�: Conferertce with �egal Cour�sel-�cis�ing Litigation
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�� REQUES�D BOARD ACT�ON: Direc#�#crff,
,
I DlSC�SSlON: Pursuant#o Se�#FOn 54956.9(a) of fif�e G�alifornia^Gov�mment Code,Cfosed Session
may b�e held for conference with tegaf counsel re�ardir�g existing li#igatian: Los Angeles Covnty
Su{�erior Courf,Case No. BG�59943, �fate of Nevada, et ql. v. J-M Manufcrct.uring,�t al.
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SCH�DULE:
C4STS: �
� ACCOUNT NO:
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BUDGEFED ,AM4UNT REMA�HI�G:
Azi`ACHMENTS:
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CONCUR�tENC�W�TE� RE�U�STED AC1'If3N: CAT�GORY: WateF
GENERA�MANAG�it: YES � NO
CH��� �INANC[AL OfFEC�R: Y�3 NO
-49-
General Manager
�lchard H,5ofbrig
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', ���� f'"��*`� � Directars
( � �� CMHeCtfaiu
i■�f JameS R.Janes
"'r`� � � (�^'� «�'+ "�'�� � (r '�'" � P.andy Vogelge5artg
' � �Rr�!E����»�' � E������ �t t�#.�'���,./f.� Keqy 5heehan
Eric 9chafcr
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; B4ARD AGENDA [TEM i� d.
��I ��� Boprd of Directors
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'' FROM: Richard Solb�ig, Gen�ral Mar�ager
MEE]`ING DAT�: October
4, 2012
t1'FJlll- PROJECT NAME: Conference wi�h Labor Negotiafiors
;
R�QUEST�� B.OARD ACTION: Direct nego#ia�ors
�'� DfSCI1SSI0N: Pursuant to�over�met�t Code S�cfion 54957{�)/Con�er�nce wifh Labor
Negotiators re: Memorandum of Undersfanding wi�h fhe Management Unit
Present During�'his Closed S�ssion WfIE Be Agency Nsgofiiators: Austr�s Rungis/l�DA,
� Richard So�brig/General Mqnagert Nancy Hussmann/Human R�sour�es Dir2ctor, Paul.
Hughes/Chief Financiai OfFlc�r
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SCHED�LE:
GOS�S:
� ACCOUNi" NO:
� BUDGETED AMO�lNT REMAtNI.NG:
ATfACHMENTS: •
CONCEJRRENC�W!€H REQUESf�D ACTIQN:
CAi'EGORY: �eneraf
G�N�RAC MANAGE�: y�� �i Hp
CHlEF FfNANC1AL QFFIC�R: YES NO
_��� .
: _ _ __ --- __
., . . u.�ui�naiwycr
', „r,,,�,� Richard H.Sofbrig
' � � �� �
�" �.�� /�'"'�� Direc#or�
� j f� ChriS Cefalu
��"�r Jamee R.JoneS
� �r� �l����#,.! � t/t�� L� �t������ P.anc�y Yogeigcsar�g
' � Kelly Sfieehan
�ric Sahafer
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BOARD AG�NDA t€EM 73 e.
��� Board of Directors
i �ROM; Richard Solbrig, Genera! Manager
MEE�FNG DATE: O�ctober 4, 20a 2
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' iTEM-PROJECT NAME: Cor�ference wi#h Labor Negotiafiors
R�`QU�STED BOARD AC'�EQ.N: Dir�et r�egotiators
� DISCUS�[ON: Purs�ant to Go�remmen#Code Section 54957�aj/Co�ference with �.pbor
i Negotiators re: Memorandum of Understanding wi�h S�ationary�r�gineers, �ocql 39
� Present During This Cfosed Sessior� Vlfill Be Agency Negotiators: Austr�s Rurtgis/IEDA,
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� Richard Solbrig/Generaf Manager, Nancy Hussmc�nn/Hurnan �esources Direeto�,
Paul Hughes/Ch�ef Finartcial Officer
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� SCHEDULE:
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; COSTS:
t
ACCO[�N�' NO:
8�1DG�TED AMOUNT R�MAtNfNG;
.
ATi'ACHM ENi'S:
CONC€J�R�NCE WITH REQU�S�Ep AC'€10�: CAi'�ORY: General
GENERAL MANAG�R: XES Np
CHfEF FINAI�CIAL OFFICER: YES NO
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