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AP 11-15-12 gOVTH Tqyp� II_ _ - - �„t,.— � �eew�� • 1950 '��ws�0� ��trn�rrY o�s'�� SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, November 15, 2012 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director 1. CALL TO ORDER REGULAR MEETING-PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE �This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda,per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes,and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff,as shown,do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate acfron.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Request to Appear Before the Board Consider Customer's Request the Pg.35 Received from Cameron falls Concerning the Board Adjust his Bill to Have an Fees Related to Installation of Domestic and Additional Refund of$597.57 and Fire Line Service Pay No City Excavation Fee for (Tim Bledsoe,Customer Service Manager) Fire Lines per the City of South Lake Tahoe's Engineering Department. If City Excavation Fee has to be Paid, he is Requesting to Pay One-Half of the Fee and Refund him $447.34 REGULAR BOARD MEETING AGENDA-NOVEMBER 15, 2012 PAGE-2 b. Fire Senrice Capacity Charge Provide Direction to Staff Pg.37 (Paul Hughes,Chief Fnancial Officer) c. Payment of Claims Approve Payment in the Amount of Pg.39 $$1,296,681.72 7. 2:30 P.M. PRESENTATION a. Washington DC Representatives Annual Presentation and Discussion (Eric Sapirstein 8� David French/ENS Resources) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 10. STAFF /ATiORNEY REPORT(S) (Discussions may take place; however, no action will be taken.) a. fl Dorado County De�parfment of Transportation Meeting of 11/02/12 (Sciuto) b. Customer Appreciation Le#ter re: Pump Crew (Sciuto) c. Transfer of Sewer Units Ordinance sunsets Dec. 31 (Hughes) _ 11. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 11/02/12- EI Dorado County Deparfment of Transportation Meeting 11/07/12-Special Board Meeting 11/14/12-fCC (Employee Communication Committee) 11/14/12- EI Dorado County Water Agency Board Meeting Future Meetings / Events 11/22/12 & 11/23/12-Thanksgiving Holiday (District Office Closed) 12/03/12- 12/07/12-ACWA Fall Conference 12/03/12-3:30 p.m.-Water and Wastewater O�perations Committee Meeting 12/O6/12-2:00 p.m.-STPUD Regular Board Meeting at District 12. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed.Three minute limit.) a. Pursuant to Government Code Section 54956(b)/Conference with Legal Counsel Pg.53 Potential Litigation (one case) b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Pg.55 Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District 13. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 14. ADJOURNMENT (To the next regular meeting, December 6, 2012, at 2:00 p.m.) REGULAR BOARD MEETING AGENDA—NOVEMBER 15, 2012 PAGE—3 I The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete agenda packet,including all backup information is available fior review at the meeting and at the District office during the hours of 8:00 a.m.-5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days affer minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for parficular items only. Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard;comments should be brief and directed to the specifics of the item being considered. Please provide the C�erk of the Board with a copy of all written material presented at the meeting.Comments on items not on the agenda can be heard during "Comments from the Audience;"however,action cannot be taken on items not on the agenda. Backup materials relating to an open session item on this agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office,at the Board meeting,and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. fvery reasonable effort will be made to accommodate participation of the disabled in al� of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. f $�VTH TANOF - �-.�.. � 0� Sewer . 1950 •�ws� �j �e�u7'i�rTY o��� CONSENT CALENDAR NOVEMBER 15, 2012 ITEMS REQUESTED ACTION a. South Tahoe Public Utility District Medical Care Amend the Medical Care Pg. 1 Reimbursement Plan Reimbursement Plan Decreasing the (Debbie Henderson, Accounting Manager) Maximum Medical Reimbursement Cap to $2,500 per Plan Year b. Snowshoe/Millich Slope Rehab (1) Approve the Project Closeout Pg.� (Peter lavallee,Associate�ngineer) Agreement and ReLease of Claims for V8�C Construction, Inc., and (2) Authorize Staff to File a Notice of Completion with the EI Dorado County Clerk c. Diamond Valley Ranch Irrigation Improvements Authorize an Increase in the Amount Pg. is Project of$48,646 to Purchase Order (Ivo Bergsohn, Hydro-Geologist) P23221 for Additional Engineering Services d. Regular Board Meeting Minutes: Approve Minutes Pg.21 Oc#ober 18, 2012 (Kathy Sharp,Clerk of the Board) e. Special Board Meeting Minutes: Approve Minutes Pg.25 October 31, 2012 (Kathy Sharp,Clerk of the Board) f. Regular Board Meeting Minutes: Approve Minutes Pg.27 November 1, 2012 (Kathy Sharp,Clerk of the Board) g. Special Board Meeting Minutes: Approve Minutes Pg.31 November 7, 2012 (Kathy Sharp,Clerk of the Board) South Tahoe Public Utility District■ 1274 Meadow Crest Drive•South Lake Tahoe,CA 96130 Phone 530.544.6474■Facsimile 530.541.0614•www.stpud.us General Manager Richard H.5olbrig � * �� e�� � ��� � �� Directors r.�11'15 r.CfA�U JameS R Jones � • �''"{�1��f''� ♦C � Randy Vogelgesang �i.���i� t✓ Vt1� V� ��ti„/ V��1✓� KeliySheehan Er(c 5chafer 1275 tifeadow Cr�t Drtve•8outh lake Tahae•GA 96'f5D-74�1 Phone 53D 54�4�-6474•Fax 530 541-061�F�www.stpud.u5 BOARD AGENDA ITEM 4 a. TO: Board of Directors FROM: Debbie Henderson, Accounting Manager MEETING DATE: November 15, 2012 ITEM-PROJECT NAME: South Tahoe Public Utility District Medical Care Reirnbursement Plan REQUESTED BOARD ACTION: Amend the Medical Care Reimbursement Plan decreasing the maximum med�cal reimbursement cap to$2,500 p.er fllan yeeF. ------ - DISCUSS.ION: The ma�umum allowable medical reimbursement effective January 1, 2013 under the Plan per Internal R�evenue Code (IRC) Section 125(i), as amended by the Affordable Car�e Act (ACA) is $2,500 per Plan year. This is a decrease of$750 per participant from the current Plan maximum of$3,250. SCHEDULE: January 1, 2013 COSTS: $0 ACCOUNT N�: N/A BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Resolution CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO " -1- i 1 RESOLUTION NO. 2919-12 2 A RESOLUTION BY THE 64ARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT 3 HEALTH CARE FLEXIBLE SPENDING ACCOUNT AMENDMENT 4 ARTICLE I ' 5 PREAMBLE II , 6 WHEREAS, 1.1 Adoption and effective date of amendment-The Employer adopts this ', 7 Amendment to the South Tahoe Public Utility District Medical Cars Reimbursement Plan $ ("Plan") to reflect changes to Internal Revenue Code (IRC) Section 125(i), as amended �� 9 by the Affordable Care Act (ACA). The sponsor.intends this Amendment as good faith �I 10 compliance with the requirements of this provision. This Amendment shall be effective 11 on or after the date the Employer elects in Section 2.1 below. 12 WHEREAS, 1.2 Supersession of inconsistent provisions -This Amendment shall supers�ede 13 the provisions of the Plan to the extent those provisions are inconsistent with the 14 provisions of this Amendment. 15 ARTICLE II 16 LIMITATION ON ALLOCATIONS '�� �7 WHEREAS, 2.1 Effective Date -This Amendment is effective as of January 1, 2013. I' �$ WHEREAS, 2.2 Limitation on Allocations - Notwithstanding any provision contained in this '� �9 Health Care Flexible Spending Account to the contrary, the maximum annual II 20 contribution amount that may be allocated to the Health Care Flexible Spending II' 21 Account Benefit may not exceed the lesser of the Participant's salary reduction elected 22 for the plan year or$2,500 plus any Employer contributions that may be made. (The 23 $2,500 amount will be indexed each year to reflect any anticipated cost of living 24 adjustments as assigned by the IRS.) 25 �� 26 27 28 29 I � 30 -3- � 2919-12 Page2 2 3 WE,THE UNDERSIGN@D, do hereby certify that the above and foregoing 4 resolution was duly and regularly adopted and passed by the Board of Directors of the 5 South Tahoe Public Utility District at a regular meeting duly held on the day of 6 , 2012, by the following vote: 7 AYES: 8 9 NOES: 10 ABSENT: 11 12 13 Eric Schafer, Board President 14 ATTEST: 15 16 17 Kathy Sharp, Clerk of the Board 18 19 20 21 22 23 24 25 26 27 28 29 30 -4- 1 CERTIFICATE OF ADOPTING RESOLUTION 2 The undersigned authorized representative of South Tahoe Public Utility District 3 hereby certifies that the following resolutions were duly adopted by Employer on 4 November 15, 2012, and that such resolutions have not been modified or rescinded as 5 of the date hereof; 6 RESOLVED, that the Amendment to the South Tahoe Public Utility District Medical 7 Care Reimbursement Plan (the Amendment) is hereby approved and adopted, and 8� that an authorized representative of the Employer is hereby authorized and directed to 9 execute and deliver to the Administrator of the Plan one or more counterparfs of the 10 amendment. 11 The undersigned further certifies that attached hereto is a copy of the 12 Amendment approved and adopted in the foregoing resolution. 13 14 Date: November 15, 2012 15 16 Signed: 17 Kathy Sharp, Clerk of the Board 98 19 20 21 i il 22 �, ; 23 24 � ' 25 26 27 28 29 30 -5- € 1 SUMMARY OF MATERIAL MODIFICATIONS (SMM) 2 For the 3 South Tahoe Pubiic Utility District Medical Care Reimbursement Plan 4 5 (1) General. This is a Summary of Material Modifications regarding the above 6 referenced Plan ("Plan").This Summary of Material Modi�cations supplements and ; 7 amends the Summary Plan Description (SPD) previously provided to you. You should 8 retain this document with your copy of the SPD. 9 (2) Identification of Employer. The legal name, address and Federal Employer 10 Identification number of the Employer are: 11 South Tahoe Public Utility District EIN: 94-1337914 12 1275 Meadow Crest Drive ¢ 13 South Lake Tahoe CA 96150 14 FOR CAFEfERIA PLANS: € 15 (3) Description of Modifications.The Employer has amended your Plan effective as of 16 the first day of the Plan year coinciding with or following January 1, 2013.Subsequent 17 plan years will reflect the IRS cost-of-living adjustment indexed amount. 18 If you have any questions regarding the application of this provision to you, contact + 19 your Plan Administrator. x 20 BENEFITS 21 Annual Health Care Spending Account Amount.The maximum annual 22 contribution amount that may be allocated to your Health Care Flexible Spending + 23 Account Benefit may not exceed the lesser of your salary reduction (contribution) 24 elected for the year or$2,500 plus any Employer contributions that may be made. (The 25 $2,500 amount will be indexed each year to reflect any anticipated cost of living 26 adjustments as assigned by the IRS.) 27 28 29 30 -6- � General Manager �g Richard H.Solbrig • lilhp� �� � �" � � 4/ f'''� /'�' Directors �� ( j/""'"� Chris Cefalu -� '�rr �•�' James R.JoneS �` i'u b[�c U�i�i�� D i��rE�-� �nd1'Vogelgesang Kelly 5heehan Eric Schafer 1275 Meadow Cr�st DNue�South Lake Tahoe•CA 96150-7401 Phorie 530 54�4�-6474•Fax 530 541-06'!4•www.s�iud.us BOARD AGENDA ITEM 4 b. TO: Board of Directors FROM: Peter Lavallee, Associate Engineer MEETING DATE: November 15, 2012 ITEM- PROJECT NAME: Snowshoe/Millich Slope Rehab � REQUESTED BOARD ACTION: (1) Approve the Project Clos�eout Agreement and Release of Claims for V&C Construction Inc.; and (2) Authorize staff to file a Notice of Completion with the EI Dorado County Clerk. DISCUSSION: Staff has pertormed a final inspection of the project, and found that VB�C Construction Inc, has met all the requirements of the contract.Staff recommends approval of the project Closeout Agreement and Release of Claims, and the filing of a Notice of Completion with the EI Dorado County Clerk. SCHEDULE: As soon as possible COSTS: N/A ACCOUNT NO: 1029-7075/SNOBLO BUDGETED AMOUNT REMAINING: ATTACHMENTS: Closeout Agreement and Release of Claims, Notice of Completion CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES I NO —7— CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of November, 2012, by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT", and V&C Construction Inc., hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THE6E PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of Ten Thousand Dollars ($10,000.00) contract amount, and the credit sum of One Thousand Eight Hundred Fifty Dollars (<$1,850>) for said Contract Change Order No. 1, receipt of which is hereby acknowledged, has submitted waivers from all subcontractors and suppliers in the form required by Civil Code §3262, and does hereby and for each of its successors, assigns and partners, release acquit and forever dischar e the SOUTH TAHOE PUBLIC UTILITY 9 DISTRICT OF EL DORADO COUNTY , CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for. A. The perFormance of all terms and conditions of that certain agreement dated January 5, 2012 for Purchase Order No. P25370, DISTRICT project described as 2012 Reveg Maintenance for Snowshoe/Millich Slope Repair project. B. Change Order No. 1 as approved by the parties, pertaining to Purchase Order No. P25370 and shown in Payment Request No. 4, dated November 15, 2012. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order No. P25370 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge White Rock Construction Inc. and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever whieh might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled 'Ten Years - Action to Recover Damage from Latenf Deficiencies in Planning or Construetion of Improvements to Real Property," which righ#s a�e specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of thaf certain agreement dated January 5, 2012 for Purchase Order No. P25370, DISTRICT project described as 2012 Reveg Maintenance for Snowshoe/Millich Slope Repair project.. B. Change Order No. 1 as approved by the parties, pertaining to Purchase Order No. P25370 and shown in Payment Request No.4 dated November 15, 2012. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. P25370. -9- ri„�,,,,,,� Arrrnmm�nt-,,,.� uolo��o nf('loimc PavP 1 4. The DISTRICT has received no claims from the CONTRACTOR. a 5. Upon executian of this agreement, the DISTRICT agrees to immediately file and record _ ___ a NOTICE OF COMPLETION with fhe County Recorder in order to begin the running of the statutory lien period. 6. The presently retained amount is $ 50.00 Original Contract amount $10,000.00 Total Change Order Amount $<1,850.00> Less: Amount Previously Paid $ 8,100.00 (Request Nos. 1 through 4) a Retainage $ 50.00 ' i BALANCE: � -�- The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by EI Dorado County AND Alpine County Recorders or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. # 7. CONTRAGTOR and DISTRICT agree that the total adjusted contract price and time of ` performance for Purchase Order No. P25370 after the execution of change orders shall be as follows: � Original Contract Price $10,000.00 � Original Calendar Days Total Adjusted Price $ 8,150.00 ? To#al Adjusted Calendar Days = { 8. It is understood and agreed by the undersigneds that the facts with respect to which the t foregoing Release is given may hereafter turn out to be other than or different from the � facts in that connection now known to be or believed by said undersigneds to be true, ; and the undersigneds hereto expressly assume the risk of the facts turning out to be � different than they now so appear, and agree that the foregoing Release shall be, in all ; respects, ef€ective and not subject to termination or �ecession by any such difference in ' facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under Califomia Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known , by him must have materially affected his settlement with the debtor.° 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. -10- /�l___�..a. A._................�...,..7 1)..1........ ..C(`�..;w.n p7(TA 7 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, a�tions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. I 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and perFormance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. RICHARD SOLBRIG, GENERAL MANAGER DATED ATTEST: KATHY SHARP, CLERK OF BOARD DATED V&C CONSTRUCTION INC. By: TOM WILLIAMS, PRESIDENT DATED -il- rl,...,.,...� A,..,..,,...,.,..E.,.,.7 D.,1.,.,..., ..F f`1.,,,�... Pann 2 i RECORDING REQUESTED BY: r South Tahoe Public Utility District Attn: Heidi Baugh WHEN RECORDED MAIL TO: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 SPACE ABOVE THIS IINE FOR RECORDER'S USE aPN: See Exhibit Ma^. NOTICE OF COMPLETION ; k NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is South Tahoe Public Utility District 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive,South Lake Tahce,CA 96150 � 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee,strike"in fee"and insert here,for example,"purchaser unde�wntract of purchase,"or"lessee." } 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any,WHO HOLD SUCH INTEREST or ESTATE with the undersigned as = JOINT TENANTS or as TENANTS IN COMMON are: Name&Address Name&Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred < subsequent to the rnmmencement of the work of improvement herein referred to: Name&Address Name&Address 7. A work of improvement on the property hereinafter desaibed was COMPLETED on 11/15/2012. �; 8. The work of improvement completed is described as fotlows: Reveg Maintenance for 2011 SnowshceJMillich Slope Repair. ; 9. The NAME OF THE ORIGINAL CONTRACTOR, if any,for such work of improvement is V&C Construction Inc. s 10. The street address of said property is See Exhibit"A"attached. ; 11. The properly on which said work of improvement was completed is in the City of See Exhibit"A", attached, County of See Exhibit i "A",State of Califomia,and is desaibed as follows: E: As shown in Exhibit"A"attached hereto and made a part hereof,and commonly known as ; F DATE� ' SIGNATURE OF OWNER OR AGEPfT OF OWNER � VEFtIFICATION FOR INDNIDUAL OWNER: ` I,tfie undersigned,dedare under penalty of perjury under the laws of the State of Califomia that I am the owner of the aforesaid interest or estate in � the property described in the above noace;that I have read said notice,that I know and understand the contents thereof,and tf�e facts stated therei� � $ are true and correct. r � DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 � VERIFICATION FOR NON-INDIVIDUAL OWNER: F: I,the undersigned,declare under penalty of perjury under the laws of the State of Califomia that I am tfie ' of tf�e aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the e contents tt�ereof,and that the facts stated therein are true and correct. � � DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER ? � s b 9 � S c ; � ��� 4 � 9 K Notice oF Completion ; EXHIBIT "A" Notice of Completion REVEG MAINTENANCE FOR 2011 SNOWSHOE/MILLICH SLOPE REHAB The site of the Snowshoe/Millich Slope Rehabilitation is in Alpine County approximately one half mile to the south of the junction of State Highway 88 and State Highway 89 by the town of Woodfords. The work performed under this contract in Alpine county included landscape I maintenance and irrigation of the revegetation of the �slope between the Snowshoe and Millich Ditches which convey fresh water from the West Fork of the Carson River. Notice of Completion REVEG MAINTENANCE FOR 2011 SNOWSHOE/MILLICH SLOPE REHAB� EXHIBIT "A" -13- � ��gC . 1950 . W8te� ou� a oe �� �` i�ub(ic Utility DiStric-t 1275 Meadow CreSt Drive•5outh Lake Tahoe•CA 96150-7401 Phone 530 54�4-6474•Fax 530 541-0614•www.5tpud.us CERTIFICATION i hereby certify that the foregoing is a full, true, and correct copy of the � Notice of Completion that was approved by the Board of Directors of the South ! Tahoe Public Utility District, County of EI Dorado, State of California, and " executed by Board President, Eric Schafer. ; ; � { r Date Approved: ; � Certified by: Kathy Sharp, Clerk of the Board s ; t ; -14- General Manager .., Richard H.5olbrig �� s1 • � � /"'� �� � � Directors � � � Chri6 Cefalu �"� James K.JoneS �~ ��Y��V V VI�� 1,jV ��,'���j,t �V�, Randy Vogelgesang Kelly 5heehan � Eric 5chafer 1275 Meadow�t Driv�•5outh take Tahae•CA 96150-7401 Phone 530 54�4-fi474�Fax 530 541-0614•vwvw.st�ud.u5 BOARD AGENDA ITEM 4 c. TO: Board of Directors FROM: Ivo Bergsohn, Hydro-Geologist MEETING DATE: November 15, 2012 ITEM-PROJECT NAME: Diamond Valley Ranch Irrigation Improvements Project REQUESTED BOARD ACTION: Authoriz�e an increase in the amount of$48,646 to Purchase Order P23221 for addifiional engineering senrices DISCUSSION: District staff requested that Domenichelli and Associates (D8�A) provide additional engineering services that were not within the original scope of their purchase order. The added services are needed to avoid disturbances to potential waters of the United States to minimize Section 404 permitting requirements; develop construction bid altemativ�s to allow completion of the project within District funding constraints; and integrate the C-line Hydro-Power Generation facility project into the Diamond Valley Ranch Imgation Improvements Project (DVRIIP-Phase 1) contract documents for Clean Water State Revolving Fund (CWSRf) conside�ation and approval. Specific added tasks include: 1) review and coordination of civil, mechanical and electrical plans and specifications to integrate the C-line Hydro-Power Generation Facility design [as Bid Alternate #1] into the DVRIIP- Phase 1 plans and specifications; 2) engineering plan, specif'ncation and estimate of probable cost (EOPC) revisions of the DVRIIP-Phase 1 for the DVR2 Reclaimed Water Pipeline [as Bid Alternate #2j and for the DVR1 and REC1 High Pressure Reclaimed Water Pipelines [as Bid Alternate #3�;3) preparation of engineering plans, specif'rcations and EOPC for the Millich Ditch Parallel Pipeline tas Bid Alternate #4]; and revised engineering design of the overall complete DVRIIP iRigation design and layout. Approval of the Contract Amendment #2 fee increase shall raise the contract ceiling to $514,531.31. SCHEDUL�: As soon as possible COSTS: $48,646 ACCOUNT NO: 1029-8161 BUDGETED AMOUNT REMAINING: $196,825 ATTACHMENTS: Request for Contract Amendment #2 (D&A, November 6, 2012) CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES � NO -15- : DOMENICHELLI AND ASSUCIATES, INC. - CML ENO/NEFAING CNIL ENGINEERING Ivo Bergsohn November 6,2012 South Tahce Public Utility District 1275 Meadow Crest Drive South Lake Tahoe,CA 96150 Subject: DVR Irrigation Improvements Project Request for Contract Amendment#2(PO#P23221) Dear Ivo, Due to changes in the Phase I Design project to incorporate the C-hydro project(bid alternate#1) and add three other bid altemates,along with revisions to the ultimate design layout for avoidance of wetland delineations,we are requesting this Amendment#2 to our contract. These changes to the design have impacted the effort for D&A and our sub-consultants leading to a request to increase our budget by$48,646. The following changes during the course of the final design have led to this request: • On-going communications and coordination with the C-hydro design team. • Review of and incoiporation of the C-hydro design documents into the D&A,DVR Phase I project design documents(bid altemate#1). • Revising the DVR Phase I design documents to break out bid altemates for pressure class and pipe material altematives(bid altemates#2&#3) • Revising the Phase I design documents to add the Millich Ditch Parallel Pipeline as a bid alternate#4. � Providing new ultimate design layout including solid set design(by ITRC)for environmental compliance documents(wetland delinearion avoidance). The attached spreadsheet shows a breakdown of our budget for Amendment#2. If you have any questions on this request feel free to contact me at any time. Sincerely, ���`:�---� Joseph Domenichelli,PE President, Domenichelli&Associates 1101 Investment Boulevazd,Suite 115 El Dorado Hills,CA 95762 [916]933-1997 [916]933-4T78 Fax -17- i � ; . � V Z � H X * � ! ; O � � OOi 1� b 1� I�ff N N O �' �C= � V? � � �:a'1 � w � rn o u� i`r�i_ N `�`r�i � � � � ,�;�p� �� � ; O � M 00 N M � OI CO CO er- r (O h f CO 3 1 , F- U �o �et� � � V � ; ; (A fA fR N Vl H fH V! i9 N {R �Hf 1Aj �� p � P-� ,_..._ . �,..._. �+ � N i 1f/ N � �N tC7 � O O � � " U � I N 1 M M a- r- N N �- a� t� _ ; � �� U � # � , � C� a ; ; �; � � t'!1 � � ! W I Ifl H 1A H M N fA W � i =�. y�/l� � , > V J ..._...r ._..... � _ � � O O O � � � O ' � S 1 3 V ( 2? � �0 � � � U� u� .- r� oi � � V� o � � U � LL� � � .....� fR N N �1i N � � �y r � ;......._ 00 O O O O O � O O � f� { � a�0 M N N N N � � �� �r� � U N N t0 Of M M � � N � 1 p.� ': � U N �o " ` h� ! rn ;: � � � ,� fA fH N 19 H N IA N �1 t " � _.� ;._... 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Ei � A U f� .� i i C) U � � m a md � � F- U:Q' o '. -18- Fiscal Year: 2013 Budget to Actual w/Encumbrance� Ledger: GL Nov 2012 Object Description Budget Actuals Actuais Encumbrance Balance Org Key: 1029-ENGINEERING EXPENSE ACCOUNTS 8161 DVR IRRIGATION IlVIPROVF 259,526.00 110.93 53,784.15 8,916.86 196,824.99 Revenue: 0.00 0.00 0.00 0.00 0.00 Expenses 259,526.00 110.93 53,784.15 8,916.86 196,824.99 Net (259,526.00) (110.93) (53,784.15) (8,916.86) (196,824.99) � User: SUSAN Pa��— I Current Date: ll/07/2012 Report: GL_BA_MSTR Current Time: 11:13:25 S�v-rH rqy�F _..,.v.�_. -.�...�.. -- - � �sew�� • �950 •d'�stet�G� ��C UTILITY 0�� � SOUTH TAHOE PUBLIC UTILITY DISTRICT �_�:� Richard Solbri , General Mana er Paul S ' 'Assistant General Mana er Eric W.Schafer, President BOARD MEMBERS es R. Jones, Vice President Chris Cefalu, Director Rand Vo el esan , Dir r "`�'�`�F° ell Sheehan, Director REGULAR MEETING OF THE B OF DIRECTORS ' �,�� SOUTH TAHOE PUBUC DISTRI -: �' v �-�v, OCTOBER 18, 20 �.�;�. MINUTES The Board of Directors of the South Tahoe' ' District me regular session, October 18, 2012, 2:00 p.m., at the District e; at 1275 A' ow Crest Drive, South Lake Tahoe, California. ° BOARD OF DIRECTORS ��{ ; ROLL CALL President Schafer, Dire �efafi����anes, Vo g s a n g, S h e e h a n �� STAFF: k�` Solbrig, Sharp, Eidam, Sc '` Hu .�°; Cocking, P. L Ilee, Bledsoe, Attorney Kvistad ``����- ` �. i� �` � � � ��, °� GUESTS: °�� Tim ' s, Kennedy/Je ��������. 8: � t'..,��i, Move el esan Seco Jones a�assed Un nimousl CONSENT CALENDAR to appro e Consent Cal ar as submitted: a. 2012 Wild Waterlin d Bal Bijou Waterline Replacemen pro hange Order No. 3 to Thomas Haen Compan , mount of$55,702; b. Approved Regular Board Meeting Minutes: October 4, 2012. ITEMS FOR BOARD ACTION Meta Research, Inc., conducted customer satisfa�tion surveys CUSTOMfR SATISFACTION for the District in 2003 and 2006. They have re-submitted their SURVEY proposal to reflect a lower cost for the telephone interviews -21- � ,; { REGULAR BOARD MEETING MINUTES-OCTOBER 18,2012 PAGE-2 - ; � which resulted in a lower overall cost. The survey would be CUSTOMER SATISFACTION f conducted in early November or early December. SURVEY (continued) A Board Ad Hoc Committee, composed of Directors Jones and Sheehan, was appointed to assist with formulating survey questions. Moved Jones /Second Schafer/ Passed Unanimously to approve proposal and enter into contract with Meta Research, Inc., in th amount of$30,100. � Moved Cefalu /Second Sheehan / Passed Unanimously P "NT OF CLAIMS � authorize payment in the amount of$1,371,293.27. r � F Director Jones summarized the history of the Texas "� operfy ���:�L DORA �OUNTY � that was purchased as part of the SOfAR project in th� � � 0's ��`�NATER AGE �����'�� � REPORT �� build a reservoir on. The reservoir was never built, and th `' of financing for the purchase is being researched to deter � if purveyors are entitled to a refund. "�� �£, ' E ��� ,s �-^' `t �:�� � Director Vogelgesang reported on his atte n ` , ; RD MEMBER REPORT � Redevelopment Successor Agency Oversit mit 'ng. �_`` � Topics of discussion included the requiremen . a it, ` the repayment of associat����. ° ` � �" �� 2 Richard Solbriq repor�,�ti�n three it� ������,s: GENERAL MANAGER � � 1) The agreement to �t���ride temp � � ry water se e to Lukins REPORTS � �,�� _ cus#omers has been sigrt�,After rty Energy in Is the G required backflow device;��; ct an ins ction and ; open the in � � ., z� ��,.,` �� "� e 2) The Ci se ater� e Linear Park,sand forgot they � gave ater conne they with the District in retum for ' an i ase to the amoun ater W receive at no charge E when City Water Agree t was n ' otiated.The projection ' for a ne nnection fee is c ulated to be approximately$100,000. 3j An agre nt has been r hed with Liberty Energy and the CPUC to fav settle th e invention on behalf of participating m ers of oalition,which was headed by Heavenly Ski Reso ra#es will represent a significant savings for District customers. _ � 2:45-3:40 P.nn. ADJOURNMENT TO CLOSED SESSION AND RECONVENfD TO OPEN SESSION -22- REGULAR BOARD MEETING MINUTES-OCTOBER 18,2012 PAGE-3 ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: anticipated litigation (one case) No reaortabie Board action b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators Present at this Meeting were Agency Negotiators: Austris Rungis/IEDA Consultant ' Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director Employee Organization: Management Unit No re�ortable Board action was taken �v;:,; <.,��,_,.; A��� �N�� c. Pursuant to Government Code Section a /Conference with Labor Negotiators Present at this Meeting were Agency Ne�-^' tors: Austris Rungis/IDEA Consultant, Richard Solbrig/General Manager, Nancy r` ann/Human Resources Director Employee Organization:Stationary Engineers �� �`����� No reportable Board action was�taken ����� . 3:40 P.nn. ADJOURNMENT Y � �s'' �� .. . X5�';,.. b .�� �� � C ". ��'. � T `��. � �A� jf;<, _... ��;�� Eric : chafer, Board President ���:.. South Tahoe Public Utilit District �;: Y : :� ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District —23— s gpVTH A.N I '-� �� �w,- C7���°r • 1 9 6 0 . .y s��t �R: � SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri ,General Mana r Paul Sciuto sistant General Mana er �ric W.Schafer, President BOARD MEMBERS es R. Jones, Vice President � ,, �` Chris Cefalu, Director Rand Vo I esan , Direcf J � � . Kell Sheehan, Director SPECIAL MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTI�ITY DISTRICT OCTOBER 31, 2012 MINllTES The Board of Di�ectors of the South Taho��.�,,��ic Utility District me#,�in a special session, October 31, 2012, 9:00 a.m., at the Distnct���.-:lc�cated at 1275�rl�adow Crest Drive, South Lake Tahoe, Califomia. ', �� �� BOARD OF DIRECTORS: �����.��ROLL CALL President Schafer; Directors Vog�lt�esang, ShEehvn: Directors Jones and Cefalu parficipated via tele�onference. STAFF: Solbrig, Hussmann, Hughes GUEST: Austns ���� EDA '���� , �, ��: ;?,. 9:00��.�5 A.►vt. � ADJOURNM�NT TO � �`��,�. CLOSEDS�SSION AND � � RFCONV�ENE TO OPEN -� SFSSION .� '' ON ORT ON ITEM DISCUSSED DURING CLOSED SESSION a. Pursuant to Govern ent Code Section 54957(a)/Conference with Labor Negotiators Present at this M�eting were Agency Negotiators: Austris Rungis/IEDA Consultant, Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director � �mployee Organization: Management Unit 1�10 reportable Board action was taken. -25- ;. � € n SPECIAL BOARD MEETING MINUTES-OCTOBER 31,2012 PAGE-2 f � � b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators � Present at this Meeting were Agency Negotiators: Austris Rungis/IDEA Consultant, � Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director Employee Organization:Stationary Engineers s No reportable Board action was taken. � 9:55 A.nn. ��JOURNMENT 3� ���� � r � . � ��.F; �;. ��*,,, s �Y,*je kP, k �� F��.r, � X � '..,�� k ..� ���.r.4j;,. 6 e r;° ' W.Schafer, Boar.d President ; �z hoe Public Utili#�r Qistrict � � :�; � ; � x �� : � �a:.:::� � � � `��� � � �<�t: . � , �� � ���.r, ` ,;�;, � c � ATTEST: �� -� � ' �� � ,. E Kathy Sharp, Cl�rl�of the �t�prd South Tahoe Public�tili�}r C�is#�ict � —26— y°v-rH rqy� F -._.e.�_. _.�,.�,.:. �.�.r - � �ewQr • 1950 •`�'�s�et�G� ��� vn�mr o�� SOUTH TAHOE PUBLIC UTILITY DISTRICT ' Richard Soibri , General Mana er Pa ciuto, Assistant General Mana er Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Rand Vo el esan Kell Sheehan, Director � REGULAR MEETING OF T ; RD OF DIR S SOUTH TAHOE P TILITY DISTRICT NOVE : 1,2012 ��. �u=,;.. MINU;� � `� � e�. The Board of Directors of the South _ blic Utilifiy �t met in a regular session, November 1, 2012, 2:00 p.m., at the e, locat = 1275 Meadow Crest Drive, South Lake Tahoe, Califomia. ° ��_� � � :.a ,' BOARD OF DIRECTOR • �`� ; ROLL CALL President Schafer, ' s Jo Vogelge ; h °* Director Cefalu wasm` nt. � , STAFF: °�= � '' .�' �����.. Solbrig, S ciut s, , P, allee, Curtis, Bledso mann, erso nson, rrema GUfSTS: Tom Pavle nd Marv Wi unic inancial Senrices �=�b:> The following ite ere remo from the agenda and will be CORRECTIONS TO THE placed on a futur nda fo nsideration: AGENDA OR CONSFNT CALENDAR • Action Item a.- Requ ear Received from Cameron Falls; • Action Item c.-Memor m of Understanding with Stationary Engineers; • Action Item d.-Memorandum of Understanding with the Management Staff; • Action Item e.-ACWA-JIPA Prudent Buyer Classic Plan. Moved Jones /Second VoqelQesana / Cefalu Absent /Passed CONSENT CALENDAR to approve the Consent Calendar as submitted: -27- REGULAR BOARD MEETING MINUTES-NOVEMBER 1,2012 PAGE-2 a. Alpine County Annual Impact/Mitigation/Compensation- CONSENT CALENDAR Authorized payment of the District's Annual Mitigation Fee to (continued) Alpine County in the amount of$113,700; b. 2012 Wildwood Waterline and Bal Bijou Waterline Replacement- Approved Change Order No. 4 to Thomas Haen Company, in � F the amount of$19,191.82; c. Snowshoe/Millich Slope Revegetation Maintenance-Ap �ed Change Order No. 1 to VB�C Construction, in the credit �.�nt � � of$1,850; � 3,�jS, ��v d. Headworks Replacement Phase 2 Project-Ap o Ch � Order No. 6 to GSE Construction Company, I the amou�.;, of$69,471; e. Board Policy Manual Section 2150: Code o duct-A opted ��� Code of Conduct. ��`` � i� BOARD N � Due to a sta#ewide requirement of fire fi ";�kle ations FIRE SERVICE CAPACITY : new development effe� ' nuary 1, �� �, the alize CHARGE ' the impact to an ave tial dev �� me � ' g t � review of the curre servic acity c tho ' 4 The Board approve ntract Municip ��ancial Servi es ; (MFS), who developed �� urre � � acity c es. Staff worked � with MFS to a ne assu � ns to deter- � mine sp .,� �ac spn all : s to the �: �, � Distric '��' er systei�-����. � � Tom Pav • , MfS, gave werP resentation that covered � the rationa capacity c es, m ology and assumptions, � comparison o t methodol to ne ecommendations, and � findings and rec endation � e goal was to not be discriminatory � in the application �ividual customer classes, and meet require- z ments of the new reg�'� � ',�n . methodology focuses on the impact � of required sprinkler syst � ew or remodeled devefopment, and is � substantially different than��� � cuRent fire capacity charge calculation. ; The Board discussed the new methodology and the idea of implement- � ting retroactive refunds. It was the consensus of the Board to direct � staff to provide additional calculations demonstrating the total refunds estimated for each customer class for 2012 calendar year, as well as � the beginning of the 2012/13 fiscal year for consideration and discussion f at the November 15 Board meeting. � 4 No Board action. E � t -28- � i � � REGULAR BOARD MEETING MINUTES-NOVEMBER 1,2012 PAGE-3 Moved Schafer/Second Sheehan / Cefalu Absent / Passed PAYMENT OF CLAIMS approve payment in the amount of$1,371,293.27 Richard Solbria reported on three items: 1) Liberfy Energy Rate Intervention Coalition - Proposed electrical GENERAL MANAGER rates would have increased by 11.2�for the next three years.The REPORTS settlement will cap the increase at 4.06�for the next three years. The District spent$23,551 parficipating in the rate intervention; as a result, the District's estimated savings over the next three ye expected to be$35b,035. It was a good decision to join th ition. 2) Lukins Intertie/TJ Maxx-The intertie has not been op ue to the backflow issue with Liberty Energy, plus the fire 'ng installed in the TJ Maxx building is glycol, and has flo device.Once these two issues are resolved, the. t can ope the intertie. ��,. m � 3) Stoff from Congressman McClintock's offi f et with staff from Y �a_ the EI Dorado County Water Agency, two me ' s of the EI orado "�� County Board of Supervisors, and the District to h solv - �� �, mitting issues the District is having v� he Army Co eers. F��: It is critical these issues be resolve s lication t tate Loan i Fund program for Diamond Valley R ion impr ents can be submitted in time. District Information Offic������f - is Cocki t`= port NS STAFF REPORTS � ,� . Resources will make �r�nn � esentat -�e o � o e �.. November 15 Boar ting � NQ � �:: �'��., 2:50-3:30 P.M. ADJOURNMENT TO �` i CLOSED SESSION AND �r. � �; 'q� � `� �' RECONVENED TO OPEN '�: k. i;�h�: �: . SESSION ACTION / R T ON DISCUSSED DURING CLOSED SESSION a. Pursuant to ernment e Section 54956.9(b)/Conference with Legal Counsel re: anticipated li ' n (on se) ,� No re ortable Boa r� ! b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators Present at this Meeting were Agency Negotiators: Austris Rungis/IEDA Consultant, Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director Employee Organization: Management Unit No reportable Board action was taken. -29- REGULAR BOARD MEETING MINUTES-NOVEMBER 1,2012 PAGE-4 c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators : Present at this Meeting were Agency Negotiators; Austris Rungis/IDEA Consuitant, Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director Employee Organization: Stationary Engineers No reporfable Board action was taken. 3:30 P.nn. ADJOURNMENT �� 2 �� ;kF �� Eric Vtif,�;chafer, Bqard Presid South'�" e Pu. .,; ��Jtility Distric �. �� ��,>, `�� >, ��:; �: � Y.. f�, ATTEST: ���� Kathy Shar�� .,rk of th '' rd South Tahoe �` � Utility rict �a; `�'', �a�>. E N €; � ����y �' `°� .y -30- i ; i ¢ �� y�F I �:.:.= �eewe� • 1�50 • W°���j � Lmr o+ SOUTH TAHOE PUBLIC UTILITY DISTRI CT Richard Solbri ,General Mana er Paui Sciut sistant General Mana er Eric W.Schafer, President BOARD MEMBERS es R. Jones,Vice President Chris Cefalu, Director Rand Vo el esan , Direct Kell Sheehan,Director SPECIAL MEETING OF THE BOARD OF DIRECTORS ` �� .,, SOUTH TAHOE PUBLIC UTII.ITY DISTRICT �u - NOVEMBER 7,2012 MINUTES ��-:- The Board of Directors of the South Taho� Public Ufiility District rnet in a special session, November 7, 2012, 9:00 a.m., at the Distn�����ce, located at 12��Meadow Crest Drive, �, � South Lake Tahoe, California. h,���� �f_ �.�:, �:> BOARD OF DIRECTORS: ^` `' `� �< �_��. ROLL CALL President Schafer, Directors Cefalu, Jones, Vo��Jg�,�tg, Sh �� � :�� �. STAFF : a �,� Solbrig,Sharp, Hussmc�'��, Hu hes, Sciuto, Cocki `� � 9 Henderson, Van Gord��r�artlett ����4�� ;1. GUEST: Austris Run � x icipat�d in Closed'�e�ss��n via �;� -• teleco ce) 9: ` �' 0 n.M. ADJOURNMENT TO � :. � CLOSED SESSION AND � �� �` R�CONVENE TO OPEN �� � � ,: _V.>, � SESSION ON ORT ON ITEM DISCUSSED DURING CLOSED SESSION a. Pursuant to Govern ent Code Section 54957(a)/Conference with Labor Negotiators Present at this Meeting were Agency Negotiators: Austris Rungis/IEDA Consultant (via teleconference), Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director �mployee Organization: Management Unit No re�ortable Board action was taken -31- SPECIAL BOARD MEETING MINUTES-NOVEMBER 7,2012 PAGE-2 b. Pursuant to Goverrrment Code Section 54957(a)/Confere�ce with Labor Negotiators �Present at this Meeting were Agency Negotiato�s: Austris Rungis/IDEA Consultant (via teleconference),Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director Employee Organization:Stationary Engineers, Local 39 � No reporfable Board action was taken. ITEMS FOR BOARD ACTION The District negotiating team and the negotiating team fr ORANDUM OF , the management staff has met since March, 2012 to re: U TANDING BETWEEN > the MOU (Memorandum of Understanding) between�; THE GEMENT STAFF parfies. Agreement on a comprehensive package . .° reached AND SO fTAHOE PUBLIC by the parties,which includes changing to a new m��`, ,�al TILITY DIS " plan, resulting in substantial savings to the District.The t�� ��¢,��, of the MOU will be retroactive to June 21, 2012. �F�,� Moved Schafer Second Jones Passed ' ousl to ; adopt the Management MOU. ° � � ���, � The District negotiating team and the negoti g te M MORANDUM OF i Stationary Engineers, Local 3 r t��ve met sinc �� 012 to UNDERSTANDING BETWEEN � renew the MOU betwee ��������� � . Agreem � � � �a STATIONARY ENGINfERS � � comprehensive pack as rea d by the ' ies, which LOCAL 39 AND SOUTH �' includes changing t ew medic lan, resulti ���in TAHOE PUBLIC UTILITY � substantial savings to t istrict. T erms of the 1��U will be DISTRICT f retroactive to June 21, 2 �., , � e: , �� z Moved Jo heehdf� '� Passe � ` ousl to E adopt ion MO . � Pres t Schafer acknowle d the rts of everyone � involv the negotiation p ess. � � � The District een self-insu for its medical plan since ACWA-JPIA PRUDENT � January 1, 19 ternate s were researched to find BUYER CLASSIC PLAN $ a more cost-effe pl medical insurance. ACWA-JPIA is a pooled progra provides medical insurance through the Anthem Cross Prudent Buyer Classic Plan � at a substantially lower cost than the self-insured plan. ACWA-JPIA requires 60 days' notice to complete er�rollment processes for a new group.The District qualifies for the Incentive Rate offered by ACWA-JPIA, a 4� discount on the , standard rates for 2013. Staff will notify ACWA-JPIA of the District's intent to begin medical coverage under#he ' Prudent Buyer Classic Plan, effective January 1, 2013. -32- SPECIAL BOARD MEETING MlNUTES-NOVEMBER 7,2012 PAGE-3 Moved Sheehan /Second Jones / Passed Unanimousix ACWA-JPIA PRUDENT to approve changing medical insurance for employees BUYER CLASSIC PLAN to the ACWA-JPIA Prudent Buyer Classic Plan effective (continued) January 1, 2013. 9:25 A.►v�. ADJOURNMENT <���. �� �r` �� °- ��� �,w t��_ � ��, ��4 : ;� �� ��.,, , . .r�� �� Eric W. Schafer���r����'resident South Tahoe PubI��:Utility District �u, °'�� ;�, ,,�. � � ; ATTEST: �`�� �_� Kathy Sharp, ���of the B ��d South Tahoe P��c Utility Di� ���t �.� f�M °�� � -33- 6eneral Manager Richard H.5olbrig ��• � � � � V I""'� /""� /ti Director5 �� � �l"�� Chris Ccfalu *"� �"�� Jame6 R.Jones ( � //''� i ('�''"tI '�''" • y��/^ Randy Vogelgesang ^ � �ta��f V V V(!� V� ����/I �t,/'�,�► Kelly Sheehan Eric 5chafer 1275 Meadow Cr�t Driv�+5outh Lake Tahoe�CA 96150-7409 ' Phane 53(?54�4--G474•Fax a30 541-06i4•www.�.u, � BOARD AGENDA ITEM 6 a. TO: Board of Directors FROM: Tim Bledsoe, Customer Service MEETING DATE: November 15, 2012 ITEM-PROJECT NAME: Request to Appear Before the Board Received from Cameron Falls Concerning Fees Related to Instaliation of Domestic and Fire Line Service REQUESTED BOARD ACTION: Consider customer's request that the Board adjust his bill to have an additional refund of$597.57 STAFF INTRODUCTION: District staff installed a domestic and fire line service to customer's house being built on Angora take Road. The initial cost for the time and material was $2,229.43. Due to a double water box already installed at the corner of the customer's lot, but was used for another lot located on Susie Lake Road by an easement from another property owner, the 3/4" time and material was deducted from the amount due. The total cost was reduced to $1,466.21. On November 7, 2012, a refund check was issued to the c�stomer for$533.79. The customer objected to the amount charged and would like to discuss this with the Board. CUSTOMER COMMENTS: After a meeting with Tim Bledsoe it was agreed that STPUD would be responsible for the installation of the domestic water line and that I would be responsible for the cost of the installation of the fire line. I received an adjusted billing on 10/11/12 and I believe that I am still being charged for a portion of the STPUD domestic water line. CUSTOMfR'S REQUESTED BOARD ACTION: I am asking the Board to adjust my bill to have an additional refund of$597.34 and pay no city excavation fee for fire lines per the City of South Lake Tahoe's Engineering Department. If a city excavation fee has to be paid, I am reques#ing to pay '/z of that fee and my refund would be $447.34. STAFf RECOMMENDATION: District staff has reviewed the time and material charge and the total cost is correct, and recommends that the $1,466.21 is due for the work done at 1346 Angora Lake Road. -35- Tim Bledsce Nov. 1 S,2012 Page 2 `c � i t }; b i t �-. a � �" `s k 3 i I- t; : i s 4 S # $ i � s � i t � i SCHEDULE: � , COSTS: ° ; ACCOUNT NO: BUDGETED AMOUNT REMAINING: ' ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES�,.�_ NO CHIEF FINANCIAL OFFICER: YES NO —36— General Manager Richard H.5olbrig � . � .` � � �.�.w. Director5 � ; „ � �� Chriy Cefalu V Jamer R.Jones Ranc�y Vogelgerang �'u b I�c U�Gi f i�y C�i�-G�i�� ���y shuhan Eric Schafer 1275 Meadaw C.re,�t Driv�e•5auth Lake Tahae•CA 9615�C3-7405 Nhone 534 544-647q-•�ax 530 541-(7F14•www.stpud.u5 BOARD AGENDA ITEM 6 b. TO: Board of Directors FROM: Paul Hughes, Chief financial Officer MEETING DATE: November 15, 2012 ITEM-PROJECT NAME: Fire Service Capacity Charge REQUESTED BOARD ACTION: Provide Direction to Staff DISCUSSION: At the November 1, 2012, Board meeting, staff and consultants presented the recommend�ed new fire capacity charges and methodologies. The methodology, which focuses on the impact of required sprinkler systems in new or remodeled development, is substantially different than the District's current fire capacity charge calculation. The impact of this new methodology and the January 2012 State requirement of sprinkler installations prompted discussion of the implementation of the new charges. Staff was directed to compile the residential and commercial cdpacity charge collections from the beginning of the 2012 calendar year, as well as the beginning of the 2012/13 fiscal year for consideration and discussion regarding refunds. Through November 1, the 2012, calendar year totals are �34,440 and $105,757 for residential and commercial�respectively. Through November 1, the 2012/13 fiiscal year totals are $16,400 and $105,757 for residential and commercial respectively. Staff anficipates the new fire capacity charges will be considered by ordinance at the December 6, 2012, regufar Board meetin�, and is seeking direction for the�ff�ective date of the new charges. SCHEDULE: Anticipate Board approval at the December 6, 2012, regular meeting COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: AITACHMENTS: CONCURRENCE WITH REQUES?ED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -37- PAYMENT OF CLAIMS FOR APPROVAL . November 15, 2012 Payroll 10/30/12 412,920.88 Total Payroll 412 920.88 'i , ADP 2,592.72 American Express 9 480.92 Bank of America ' 156,572.80 BBVA Compass Bank 0.00 BNY Mellon Trust Company 0.00 BHFS legal services 24,457.00 CDS-healfih care payments 242,226.77 Union Bank 0.00 Total Vendor EFT 435,330.21 Accounts Payable Checks-Sewer Fund 273,930.00 Accounts Payable Checks-Water Fund 174,500.63 Accounts Payable Checks-Self-funded Insurance Q.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 448,430,63 I Grand Tota/ 1,296,68�.72 Pavroll EFTs � Checks 10/30/12 EFT CA Employment Taxes & W/H 16,116.51 EFT Federal Employment Taxes & W/H 80,738.07 EFT CaIPERS Contributions 75,921.67 EFT Great West Deferred Comp 20,499.13 EFT Stationary Engin��rs Union Du�s 0.00 } EFT United Way Contributions 115.00 EFT Employee Direct Deposits 214,557.27 CHlC Employee Garnishments 1,273.83 CHK Employee Paychecks 3,699.40 Total 412,920.88 -39- � 3 3 3 3 3 3 3 3 3 3 3 � � � � � � � � � � � � � � e ° n � � � � n �o �o �o �o �o �c e e �c �o �o M f+1 t+1 t+1 t+1 M M P1 tn c+1 M OO W 00 00 00 00 00 W 00 00 00 O O O g O O O 0 � g O � a ¢ ¢ ¢ ¢ a � ¢ Q d r- ao co ao o �n u� ao r� v co m a r� o 0 0 0 � rn m r� rn o n rn rn rn o i. a o rn �n u� o o n � � O N � � O O�i N aD aC � � a Of c� V) � N c'�O t� h O) O N tn � � � •- a C� � •- N N N N � N O a N O ?: W Vi e O � � �.j l0 W l0 W N l� N � � � � � s 4 H F F-�� F�- H F�- FY�- F�- � �Y � Q F V U U � V fY.l U U U V U U d C d (n N m O d N N m 47 N N m f+ w .. 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Z Z � � 0 O Q Q �!S o0 Z Z W W � � � �I � � U� Q Q d � N � � ui ui � ai 0 0 ° m m y o � � � a -51- �, General Manager Richard H.5olbrig � i�• ��„ /'"� a�''� /''� Directors ( J �� /"J ( )� Chrts Cefalu `"''� �� ���i �,�•f James R.Jones �"` • � � ♦ ♦ Randy Vogelgesang �'u b i t� l�-t�h��r C���-tr�ct � ���y 5��n Eric 5chafer 1275 Meadow Crest priv�«5outh Lake Tahae•CA 9615Q-740'i Phane 530 5�4-6474•fax 530 541-0614�www.stpud.us BOARD AGENDA ITEM 12 a. TO: Board of Dir�ectors FROM: Paul Hughes, Chieffinancial Officer Tim Bl�edsoe, Customer Senrice Manager MEETING DATE: November 15, 2012 ITEM-PROJECT NAME: Conference with Legal Counsel-Anticipated Litigation (one case) REQUESTED BOARD ACTION: Direct.legal counsel DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code, Closed Session may be held for a conference with legal couns�el. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES !lc- NO CHIEF FINANCIAL OFFICER: Y�S NO -53- General Manager Richard H.Solbrig �'` • f� � � -`� /'� /"'� �� � ( ) �rr4 Directore ��Rr� CI1f'16 CCfBIU �/�J �� �r� James R.Jones `�""�` f u b[i� l.1-Gi l�i�y C�i�-Gri�� Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 MeadowG�t Drn�e�5outh take Tahae•CA 96'f5(}-74(� � Phone 534 5�4�4-6474*�ax 5.30 54i-0614•www.stpucl.u5 BOARD AGEWDA ITEM 12 b. TO: Board of Directors FROM: Tim Bledsoe, Customer Service Manager MEETING DATE: November 15, 2012 ITEM-PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct {egal counsel DISCUSSION: Pu�suant to Government Code�ection 54956.9(a)/Conference with Legal Counsel Existing Litigafi'ron rs: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATiACHMENtS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY:Sewer GENERAL MANAGfR: YES NO CHIEF FINANCIAL OFFICER: YES NO -55-