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SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, January 3, 2013
Z:OO P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er
..
Eric W. Schafer, President BOARD MEMBERS James R. Jones, Vice President "
Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director
1. CALL TO ORDER REGULAR MEETING—PLEDGE OF ALLEGIANCE
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board
on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or
action can be taken on matters not listed on the agenda,per the Brown Act. Each member of the public who
wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same
subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all Action
and Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered
separately upon request.Comments and questions from members of the public,staff or Board can be taken
when the comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
a. Transfer of Customers from Tahoe Keys Direct Staff
Pg.31 Property Owners Association Mt. Tallac 3
to the South Tahoe Public Utili#y District
(Paul Hughes, Chief Financial Officer,
Richard Solbrig,General Manager)
b. Scheduled Capacity Charge Increases Direct Staff x
Pg.33 �Paul Hughes,Chief Financial Officer)
c. Payment of Claims Approve Payment in the Amount of
Pg.35 ��,2�2,859.�2
REGULAR BOARD MEETING AGENDA-JANUARY 3, 2013 PAGE-2
7. ANNOUNCEMENT OF 2013 BOARD APPOINTMENTS (Standing Committees and Liaisonsj
8. STANDING COMMITTEE REPORTS
(Discussions may take place; however, no action will be taken)
a. Water 8� Wastewater Operations Committee Meeting of O1/02/13
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
11. GENERAL MANAGER REPORT(S) (Discussions may take place; however, no action will be taken.)
a. California State Voters Act (Richard Solbrig) `
12. STAFF /ATTORNEY REPORT(S1 (Discussions may take place; however, no action will be taken.)
a. New CaIPERS Plan Rates (Paul Hughes)
13. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS
Past Meetin4s / Events
Ol/02/13-Water and Wastewater Operations Committee Meeting
Future Meetings / Events
Ol/09/13- 10:00 a.m.- EI Dorado County Water Agency Board Meeting in Shingle Springs
Ol/16/13-8:00 a.m.- ECC (Employee Communications Committee) Meeting at District
Director Sheehan is Board representative
O l/16/13-O1/18/13-CASA (California Association of Sanitation Agencies) Conference
O1/17/13-2:00 p.m. -STPUD Regular Board Meeting at District
14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.
Closed Session is not open to the public; however, an opporfunity will be provided at this time if
members of the public would like to comment on any item listed.Three minute limit.)
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel
Pg.49 Existing Litigation re: EI Dorado County Superior Court Case SC20120227
GRCLT Condominium vs. South Tahoe Public Utility District
15. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
16. ADJOURNMENT (To the next regular meeting, January 17, 2013, at 2:00 p.m.)
South Tahoe Public Utility District■ 1274 Meadow Crest Drive ■South Lake Tahoe,CA 96150
Phone 530.544.6474■ Facsimile 530.541.0614■www.stpud.us
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CONSENT CALENDAR
JANUARY 3, 2013
ITEMS REQUESTED ACTION
a. Upper Truckee River Sewer Pipeline Protection (1) Approve the Project Closeout
P9. i Project Agreement and Release of Claims
(John Thiel, Principal Engineer) for Thomas Haen Company, Inc.,
and (2) Authorize Staff to File a
Notice of Completion with EI Dorado
County Clerk
b. Fallen Leaf Lake Sewer Upgrade Project Authorize Task Order to Brown 8�
Pg. 13 (John Thiel, Principal Engineer, Caldwell, in the Amount of$70,504
Shannon Cotulla, Engineering Department Manager)
c. Wastewater Treatment Plant Hydraulic and Authorize Task Order to Carollo
Pg. 19 Process Modeling Engineers in the Amount of$21,200
�Shannon Cotulla, Engineering Department Manager)
d. Regular Board Meeting Minutes: Approve Minutes
Pg.25 December 6, 2012
(Kathy Sharp,Clerk of the Board)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A
complete agenda packet,including all backup information is available for review at the meeting and at the District
office during the hours of 8:00 a.m.-5:00 p.m., Monday through Friday. A recording of#he meeting is retained for 30 �
days affer minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes `
only and will not necessarily be considered in the order in which they appear on the agenda.Designated times are for
particular items only. Public Nearings will not be called to order prior to the time specified, but may occur slightly later
th n th s ecified time.
a e
P
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time
the agenda items are heard;comments should be brief and directed to the specifics of the item being considered.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Comments on items
not on the agenda can be heard during "Comments from the Audience;" however,action cannot be taken on items "
not on the agenda.
`Backup materials relating to an open session i#em on this agenda,which are not included with the Board packet,will
be made available for public inspection at the same time they are distributed or made available to the Board,and
can be viewed at the District office,at the Board meeting,and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabili#ies. Every reasonable effort will be made to accommodate
participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please
contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in
advance of the meeting.
General Manager
Richard H.5olbrig
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/� i[ ',� I'� /"� `/'� Director5
�.% ■ � �'_ � �rrr, ChflS CCfa�U
r� ����� �"''� �"�� JameS R.Jones
�'" I'u b I i c U ti 1 ity D i 5tri ct �ndy Vogelge5ang
Kelly 5heehan
Eric 5chafer
1275 Meadow Crest Drive•Sauth Lake Tahoe•CA 96150-?40S
f'hone 53Q 54�4-6474•Fax 534 541-0614•www.stpud.us
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: John Thiel, Principal Engineer
MEETING DATE: January 3, 2013
ITEM- PROJECT NAME: Upper Truckee River Sewer Pipeline Protection Project
REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and Release
of Claims for Thomas Haen Company, Inc.; and (2) Authorize staff to file a Notice of
Completion with the EI Dorado County Clerk.
DISCUSSION: Staff has performed a final inspection of the project and has found that
Thomas Haen Company, Inc. has met all contract requirements. Staff recommends
approval of the project Closeout Agreement and Release of Claims and the filing of a
Notice of Completion with the EI Dorado County Clerk. No stop notices have been
received for this project.
�
SCHEDULE: Upon Board approval.
COSTS: $0.00
ACCOUNT NO:
BUDGETED AMOUNT REMAINING: Unbudgeted item.
ATTACHMENTS: Closeout Agreement and Release of Claims; Notice of Completion.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES 1� NO
CHIEF FINANCIAL OFFICER: YES NO
F
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RECORDING REQUESTED BY:
South Tahoe Public Utility District
ATTN: Heidi C. Baugh
WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRCT
1275 Meadow Crest Drive
South Lake Tahoe
CA 96150
SPACE ABOVE THIS LINE FOR RECORDERS USE
APN: 033-100-09;033-ioo-2� NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the properly hereinafter described.
2. The FULL NAME of the OWNER is South Tahce Public Utility District
3. The FULL ADDRESS of the OWNER is 1275 Meadow Gest Drive,South Lake Tahce,Califomia 96150.
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike"in fee"and insert here,for example,"purchaser under contract of purchase,"or"lessee."
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as
)OINT TENANTS or as TENANTS IN COMMON are:
Name&Address
Name&Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in IN"fEREST of the undersigned if the properly was transfeRed
subsequent to the commenoement of the work of improvement herein referred to:
Name&Address
Name&Address �
7. A work of improvement on the property hereinafter described was COMPLEfED on 10/18/2012.
8. The work of improvement completed is described as follows: Upper Trudcee River Sewer Pipeline Protection Project.
9. The NAME OF THE ORIGINAL CONTRACTOR, if any,for such work of improvement is Thomas Haen Company Inc.
---.-_10,_The street address of said��ei'tX is NA,see Exhibi�A,_aitached---------- ___--------- --._--- - ____ _ _. -- - °
il. The property on which said work of improvement was completed is in the Gty of See Exhibit A, attached, County of EI Dorado,
State of Califomia,and is described as follows: �
As shown in Exhibit"A"attached hereto and made a part hereof,�X�4�#16�1y�i4l��X
DATE: ��d11�]af�'LI 3� ��3 ;
�����r SIGNATURE OF OWNER OR AGENT OF OWNER ER I C :SCHAFER
VERIFICATIONFORINDMDUALOWNER: South Tahoe PUD Board President
I,tfie undersigned,dedare under penalty of perjury under the laws of the State of Califomia that I am the owner of the aforesaid interest or estate in
the property described in the above noace; that I have read said notice,that I know and understand the contents thereof, and tf�e facts stated therein
are true and coRect.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON-INDMDUAL OWNER: Sniith TahnP Piihl i r � ;1 i t� Di ctri r
I,the undersigned,dedare under penalty of pequry under the laws of the State of Califomia that I am the �p�rc1 pres i�ent'
of tf�e aforesaid interest o�estate in the property described in the above notice; that I have read the said notice, that I know and understand the
mntents thereof,and that the facts stated therein are true and correct.
1 /0 3 at Srn�th I akP TahnP Cal ifnrnia
DATE AND PLACE ��T����Od1N"ICl Nr2S 1 dAeF11�F OWNER
South Tahoe Public Utility District
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Notice of Completion
EXHIBIT "A"
Notice of Completion
Upper Truckee River Sewer Pipeline Protection Project
The site of the work is located in the SW '/, Section 20, T12N, R18E MDBM, EI
Dorado County, California. The work site includes the Upper Truckee River and
lands directly adjacent to the river located on State lands (APN 033-100-09; APN
033-100-21) within Washoe Meadows State Park. At the work site, the Upper
Truckee River diverges into two channels and has a width of approximately 130
feet.
The work performed included: Mobilization/demobilization of all equipment,
material and personnel required to complete the work; provision of all safety
measures for excavation; development of site access routes and staging areas
and provision of traffic control on public right-of-way; installation and
maintenance of erosion control measures, silt fencing and required BMPs;
design, installation, maintenance and removal of temporary water diversions and
dewatering systems for river water control; placement of graded gravel, cobble
and boulder materials for bed stabilization at three locations and approximately
100 linear feet of river channel; construction of approximately 85 linear feet of
rock toe protection along the east bank of the Upper Truckee River and an 18-
foot by 6-foot rock key tied into the rock toe protection; re-vegetation of areas of
excavation at the grade control and rock toe protection structures; and
restoration and re-vegetation of site disturbance.
///
-- - --
--_ _
///
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Notice of Completion
Upper Truckee River Sewer Pipeline Protection Project
EXHIBIT "A"
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1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-74-01
Phone 530 54�4-6474•Fax 530 541-0614•www.stpud.u5
CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the
Notice of Completion that was approved by the Board of Directors of the South
Tahoe Public Utility District, County of EI Dorado, State of California, and
executed by Board President, Eric Schafer.
Date Approved:
Certified by:
Kathy Sharp, Clerk of the Board
�
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CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this
day of December 2012, by and between South Tahoe Public Utility DISTRICT,
hereinafter refeRed to as "DISTRICT", and Thomas Haen Company, Inc., hereinafter refer�ed to
as"CONTRACTOR".
KNOW ALL PERSONS BY THESE PRESENTS:
1. That the undersigned, as the authorized representative of CONTRACTOR, for and in
consideration of One Hundred Ninety-Nine Thousand Six Hundred Fifty-Two Dollars
($199,652), contract amount, and the sum of Ten Thousand Four Hundred Thirty-Four
Dollars and Eighty-Eight Cents ($10,434.88) for said Contract Change Order No. 1,
receipt of which is hereby acknowledged, has submitted waivers from all subcontractors
and suppliers in the form required by Civil Code §3262, and does hereby and for each of
its successors, assigns and partners, release acquit and forever discharge the SOUTH '
TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and
each of its successors, assigns, officers, agents, servants, and employees, from any and
all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs,
expenses and other claims whatsoever, which might have been asserted against
DISTRICT by reason of any matter or thing which was the subject matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated
August 6, 2012 for Purchase Order No. P25583, DISTRICT project described as
Upper Truckee River Sewer Pipeline Protection.
B. Change Order No. 1 as approved by the parties, pertaining to Purchase Order
_ Llo, P2�583_and shown in P-a�r�nent-Reques��lo. 4 ar�d dated Dee�mbef 20,
2012.
2. That the undersigned, as the authorized representative of DISTRICT, for and in
consideration of the CONTRACTOR's completion of Purchase Order No. does hereby
and for each of its successors, and assigns, releases, acquits and forever discharge
CONTRACTOR and each of its successors, assigns, officers, agents, servants, and
employees, and sureties from any and all rights, claims, demands, debts, obligations,
liability, actions, costs, expenses whatsoever which might have been asserted against
CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of
Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from
Latent Deficiencies in Planning o� Construction of Improvements to Real Property,"
which rights are specifically not released, and except for warranties and sureties
provided by reason of any matter or thing which was the subject matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated
August 6, 2012 for Purchase Order No. P25583, DISTRICT project described as
Upper Truckee River Sewer Pipeline Protection.
B. Change Order No. 1 as approved by the parties, pertaining to Purchase Order
_ No. P25583 and shown in Payment Request No. 4 and dated December 20,
2012.
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Closeout Aareement and Release�f Claimc p,,,o �
3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the
DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in
respect to any portions of the Specifications for Purchase Order No. P25583.
4. The DISTRICT has received no claims from the CONTRACTOR.
5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record
a NOTICE OF COMPLETION with the County Recorder in order to begin the running of
the statutory lien period.
6.
The presently retained amount is $ 10,504.34
Original Contract amount $ 199,652.00
Total Change Order Amount $ 10,434.88
Less: Amount Previously Paid $ 199,582.54
(Request Nos. 1 through 4)
Retainage $ 10,504.34
BALANCE: . $ _p_
The retainage will be released to the CONTRACTOR at the expiration of the lien period 35
(thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by EI Dorado
County Recorder or when all liens have been released, whichever last occurs. Release
pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained
amount until such time as such amounts are received in full by CONTRACTOR.
7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of
performanse #or Pure�ase Order No. after the execution of change �rders shatf be as
follows:
Original Contract Price $199,652.00
Original Calendar Days 20
Total Adjusted Price $210,086.88
Total Adjusted Calendar Days 31
8. It is understood and agreed by the undersigneds that the facts with respect to which the
foregoing Release is given may hereafter turn out to be other than or different from the
facts in that connection now known to be or believed by said undersigneds to be true,
and the undersigneds hereto expressly assume the risk of the facts tuming out to be
different than they now so appear, and agree that the foregoing Release shall be, in all
respects, effective and not subject to termination or recession by any such difference in
facts and undersigneds hereby expressly waive any and all rights the undersigneds have
or may have under California Civil Code Section 1542, which provides as follows:
"A general release does not extend to claims which the creditor does not know or
suspect to exist in his favor at the time of executing the Release which if known
by him must have materially affected his settlement with the debtor."
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Closeout Aareement and Release of Claims p��o�
9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be
construed as an admission or admissions of liability on the part of either party and that
the parties deny liability hereof. The undersigneds agree that they will forever refrain and
forebear from commencing, instituting or prosecuting any lawsuit, action or other
proceeding against the other party based on, arising out of, or in any way connected with
the subject matter of this Release.
10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of
its Subcontractors for all delay and impact costs, if any.
11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR
has not heretofore assigned or transferred or purported to assign or transfer to any
person, firm, corporation, association or entity any of the rights, claims, warranties,
demands, debts, obligations, liabilities, actions, damages, costs, expenses and other.
claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the
DISTRICT against, without limitation, any and all rights, claims, warranties, demands,
debts, obligations, liabilities, actions, damages, costs, expenses and other claims,
including attorney's fees, arising out of or connected with any such assignment or
transfer or purported assignment or transfer.
12. The undersigned acknowledge that they have been represented by counsel of their own
choice in connection with the preparation and execution of this Closeout Agreement and
Release of Claims. The undersigned acknowledge and represent that they understand
and voluntarily consent and agree to each and every provision contained herein.
13. The undersigned further declare and represent that no promise, inducement or
agreement, not herein expressed, have been made to the undersigned and that this
Release contains the entire agreement among the parties hereto and that the terms of
_ th_e_Release are_con#ractuaL_and not a mere recitaL _ '
14. The persons executing this Closeout Agreement and Release of Claims represent and
warrant to the other party that the execution and performance of the terms of this
Release have been duly authorized by all requisite corporate, partnership, individual, or
other entity requirements and that said persons have the right, power, legal capacity and
authority to execute and enter in the Closeout Agreement and Release of Claims.
RICHARD SOLBRIG, GENERAL MANAGER DATED
ATTEST: KATHY SHARP, CLERK OF BOARD DATED
THOMAS HAEN COMPANY INC.
By:
THOMAS HAEN, PRESIDENT DATED
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GBneral Manager
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Rk�ard H.Solbrlg
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^�+� ` �" James R Jones
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1275 Meadow CreSt Drive•South Lake Tahoee•CA 9615p-'74p�
Phone 53U 54�4-6474�Fax 530 541-0614•WWW.5�?Ud.U5
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: John Thiel, Principal Engineer
Shannon Cotulla, Engineering Department Manager
MEETING DATE: January 3, 2013
ITEM- PROJECT NAME: Fallen Leaf Lake Sewer Upgrade Project
REQUESTED BOARD ACTION: Authorize Task Order to Brown 8� Caldwell in the amount of
$70,504.
DISCUSSION: The Fallen Leaf Lake area is served by 13 vacuum and electric stations to
convey wastewater back to the District. The reliability of the vacuum stations has been
a concern that was identified in the 2009 Collection System Master Plan.
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District staff requested a proposal from Brown 8�Caldwell to develop and evaluate
alternatives for the Fallen Leaf Lake Sewer Upgrade Project. This assessment will build
I on information from the 2009 Collection System Master Plan to identify alternatives to
improve reliability of the Fallen Leaf Lake sewer system.
Brown and Caldwell's experience with developing the Collection System Master Plan
made them the logical choice to continue with a more detailed assessment of the
Fallen Leaf Lake System.
SCHEDULE: As soon as possible
COSTS: $70,504
ACCOUNT NO: 1029-8331
BUDGETED AMOUNT REMAINING: $370,000
ATTACHMENTS: Brown 8� Caldwell's Proposal, Scope o# Work, Hour and Fee Estimate
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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201 North Civic Drive,Suite 115
Walnut Creek,California 94596
Tel:925-937-9010
Fax:925-937-9026
www.brownandcaldwel I.com
December 21, 2012
: �
- � John Thiel, PE MBA
Principal Engineer
South Tahoe Public Utilities District
1275 Meadow Crest Drive
South Lake Tahoe,California 96150-7401 071051.018.104
Subject: Proposal for Engineering Assistance on Fallen Leaf Lake Sewer Upgrade Project
Dear Mr.Thiel:
In response to the request from the South Tahce Public Utilities District(District), Brown
and Caldwell (BC) is pleased to forward this letter proposal that outlines proposed
engineering services to complete the Fallen Leaf Lake project.
Scope of Services
BC will carry out the following tasks to develop and evaluate alternatives for the Fallen
Leaf Lake Sewer Upgrade Project:
BC1. Existing Document Review-Review previous relevant documents provided by the
District,which may include Collection System Master Plan (BC, 2009) Fallen Leaf Lake
(FLL)Sewer Collection Improvements Phase 1(Carollo 1990), existing as-built(record)
drawings,and District maintenance records.
- - - __ __ ___BC2. Fiel��ic�-Off�nd Site�eview-Meet or�ce�v�t#Bistrict staff�a o��e�Frertt
system operations, problems, issues,and ideas,starting with projects recommended by
BC in 2009. Working from previously prepared business case analyses, assess overall
system reliability, redundancy, backup power and controls.Tour key system components
with District staff to discuss problems, determine reasonable alternatives, and establish
priorities. Determine where additional condition assessment is warranted. BC's team for
Task BC2 shall be the principal-in-charge(PIC),the project manager,the project
engineer,and the electrical engineer.
BC3. Condition Assessment-On the day following Task BC2,carry out a condition
assessment for up to three locations,such as vacuum valve stations and electric pump
stations. Condition assessments will document existing conditions and historical
operations challenges as defined by District staff. Prepare a one-to two-page summary
for each location. BC's team for Task BC3 shall be the project manager,the project
engineer, and the electrical engineer.
BC4. Draft Report Preparation-Prepare a preliminary design report that includes
developing and analyzing project alternatives(up two alternatives for each of three
locations). Prepare project-planning-level (order of magnitude-AACEI Class 5)cost
estimates for each project,and estimate preliminary construction schedules. Present
recommendations for project phasing and identify projects to be completed by District
staff vs.those for which the District would competitively bid.The draft report will be five
to six pages of text and approximately 25 pages of supporting information such as
annotated photographs,diagrams, and summary tables.The draft report will be
submitted to the District electronically.
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John Thiel, PE MBA
South Tahoe Public Utilities District
December 21, 2012
Page 2
BC5. Final Report Preparation-Within five working days after submitting the draft report,
meet with District staff to review the draft report and discuss proposed projects. Receive
and address one combined set of District review comments.Submit five paper copies
and one electronic copy(pdf and Word format)of the final report to the District.
BC6. Project Management—Provide dayto-day administration,complete a Quality
Assurance/Quality Control (QA/QC) review before submitting draft and final reports, and
prepare monthly reports and invoices.
The District will:
C1. Provide copies of record drawings,topographic/elevation data, and GIS data that
show the locations for existing facilities and alignments for the existing gravity sewers,
force mains, and vacuum sewers that serve Fallen Leaf Lake connections.
C2. Provide reasonable access to District staff and review draft work products within
five working days of review meetings.
C3. Provide access to existing District facilities for BC staff, and provide feedback in
the field concerning information about known constraints and ideas on potential
modifications.
Assumptions
The scope of work and corresponding fee estimate are based on the following
assumptions:
A-1. BC will not carry out new topographic surveying but will use existing information
from the record drawings and District GIS as the basis for condition assessment and
alternatives development. _ _
A-2. The duration of the work shall be 60 calendar days. BC will submit the draft report
30 calendar days after notice to proceed and after receiving background material
(written or electronic)and submit the final report seven working days after receiving
District review comments.
A-3. Geotechnical investigations will not be conducted as part of this assignment.
A-4. Detailed design will be contracted under a separate,subsequent District
authorization.
A-4. BC will not enter any permit required confined spaces during condition
assessment.
Compensation
Compensation for services shall be on a time-and-expense basis,for a limiting fee not to
exceed $70,504. Labor will be charged per terms of the existing Master Services
Agreement(MSA).
Schedule
The work defined herein shall begin not more than seven calendar days after BC
receives the signed copy of this letter agreement from you.The estimated time for
completion is within 60 calendar days thereafter.
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John Thiel, PE MBA
South Tahoe Public Utilities District
December 21,2012
Page 3
Project Team
BC proposes Eric Petrel, PE as its project manager, Colin Dudley, PE as its project
engineer and William Faisst, PE, PhD as PIC. Resumes for these engineers are attached
to this proposal.
Terms and Conditions
BC will complete this work under the terms and conditions of the MSA between the
District and BC,signed on March 24, 2008, with rates per the attached budget table.
To accept this proposal, please sign and date two copies and return one copy to BC
within 10 days.
We look forward to the opportunity to perform the work for you. Please call Lori Jones at
925.210.2272 with any questions.
Very truly yours,
Brown and Caldwell
��`��---Z�:'s.,�C� ��r�s+�
Lori Jones, PE, PMP William K. Faisst, PE, PhD
Vice President Vice President
WKF:ddt
- - - -- — _
cc: William K. Faisst, Brown and Caldwell
_ __ __ _ _ __ _ __
P.Sciuto,South Tahoe Public Utilities District
Attachments(2)
1. Summary of Estimated Labor Effort and Cost
2. Resumes
I
-17-
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� OB2 '.:.�ilkll9ekoffrdlk►REinMw . � tt 0 �4 . 14 s�4 Q' ;6.. Q���. 4'�� 14 6! t9;.Y26 i11i. • EDQ . Yft 1t.Ml�� �:
p63 ��-��CancNiaa As�wYmMi������ . �6 0� t8 0 `�G :0�� � ��� �d � ;�9 G��. ' 74 tb t,U16 � ..9�d. SOQ��� . �eb �.YSt
00� ���«.O�Ri�pqit�.Pnpr�tlan+: , 4B. . 0 t2 t �.<'6 4�: '...0 16� tl.. 18 '1Bt � 10.656 �t42:. ;.. U ..p2 f4.3lt
OOS `.;fbNR�pat�PnpY�tbn�... .. 3J 6 38.. 8 ._..:.6 -: �3�. ..�: �Q� �-i.4� d� 1 7t 17'102 S7R�- ?SQ` t{2 1�.W4
OR�! ....�Fr�k�Mr�p�wt' t6 � t0� 2 � 72 .��r8 0'���. �.2�� C� . 2� .. �� o �60 107lB �CO �.�0 �CO 10.6l6
GRAND TOTAL 102 10 tt! ]0 ! ! 2 16 f St 362 a6.15! 4.lY6 1,t50 1,1r6 70.50{
Fbus eM DoMn ers rourMed lo nesiert w1wM rnmber.
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_18_
General Manager
Richard H.5o�rig
,� • 1950 • w
� $� o u-� ��
a o e Jam SRJo�s
�" �" f ublic UtIIi�v n[5�trict r "'�`°u��� �
" Eric 5chafer
i275 Meadow CreSt Drive•5outh iafce Tahoe•CA 96154-7401
E'hone 530 54�4-6474-•Fax 530 541-4614•www.stpud.us
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: .Shannon Cotulla, Engineering Department Manager
MEETING DATE: January 3, 2013
ITEM-PROJECT NAME: Wastewater Treatment Plant Hydraulic and Process
Modeling
REQUESTED BOARD ACTION: Authorize Task Order to Carollo Engineers in the amount of
$21,220.
DISCUSSION: District staff requested a proposal from Carollo Engineers to perform a
process and hydraulic evaluation of the activated sludge process at the wastewater
treatment plant. This evaluation is necessary to understand potential modifications to
- tt��;treatrr�en#plant proeess prior to vndertaking ony signif'rccrRt concretE and coating �'
rehabilitation projects (HDR task order approved at December 20, 2012, Board
Meeting).
Carollo's experience with the hydraulics of the Headwork's project made them the
logical choice to continue the hydraulic modeling of the plant.
SCHEDULE: As soon as possible
COSTS: $21,220
ACCOUNT NO: �029-7099/OLDCON
BUDGETED AMOUNT REMAINING: $300,000
ATTACHMENTS: Carollo's Proposal, Scope of Work, Hour and Fee Estimate
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES � NO
CHIEF FINANCIAL OFFICER: YES NO
-19-
F:
� ,' ���
Elgineeis..IN+�rlking!�IM�i►VYater�
December 27,2012
300.84.026
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
_ Attention: Mr. Paul Sciuto, P.E., Assistant General Manager
Subject: Proposal to Provide Professional Engineering Services—Hydraulic and Process
Modeling
Dear Paul:
In accordance with your request, Carollo Engineers is pleased to offer this proposed scope of
services and fee estimate to provide the District with a process and hydraulic evaluation of the
wastewater treatment plant,focusing on the activated sludge unit process.As part of the
DistricYs program to evaluate and repair/rehabilitate the existiag-plant infrastructure, the District
staff is interested in determining the near term and possible long term process needs in o�der to
set the appropriate priorities for future capital expenditures. Carollo's evaluation will ascertain
the necessary secondary treatment volume and configuration to meet current and possible
future criteria. In addition, Carollo will evaluate the performance and feasibility of altemative
treatment configurations intended to optimize the WWTP performance and improve hydraulic
capacity.
_ —_ -- - _
SCOPE OF WORK
TASK 1.0: PROCESS DATA, DRAWINGS AND REPORT REVIEW
Carollo will review available process perFormance data for the WWTP. It is anticipated that an
assessment of 1 year's data will be sufficient to benchmark existing WWTP performance and
calibrate the model for proposed alternatives. Where WWTP data is not available for calibration,
Carollo will utilize industry accepted parameters for necessary rate constants and other
variables to calib�ate the model.
TASK 2.0: PROCESS MODEL DEVELOPMENT
Carollo will develop a dynamic activated sludge wastewater process model utilizing BioWin
software, capable of predicting effluent quality based on a number of parameters, including
basin configuration, influent st�ength,flow rate, and temperature. Process oxygen demands will
be modeled to predict comparative air needs. The District intends to use the results of the
process modeling to be utilized in the criticality/vulnerability assessment,for detennination of
essential structures, and will assist in guiding repair and rehabilitation alternatives.
I
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300.84:02&�Ltr2 P�42 27_72.docu ��
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Mr. Paul Sciuto, P.E.
South Tahoe Public Utility District
December 27,2012
Page 2
TASK 3.0: ACTIVATED SLUDGE UNIT PROCESS ITYDRAULIC MODELING
Carollo will extend the hydraulic model constructed for the headworks and primary treatment
improvements,to include hydraulic characteristics of the activated sludge facilities. Detailed
modeling of existing features, including the aeration basin flow split box, and the aeration basin
influent piping manifold,will be calibrated against the actual plant observations. The model will
be extended through the secondary clarifiers to the secondary effluent pump station.
Construction of the model will allow assessment of various altematives to eliminate hydraulic
bottlenecks that can be efficiently coupled with the rehabilitation improvements.
TASK 4.0: PREPARE PROCESS EVALUATION PROJECT MEMORANDUM
Carollo will develop a brief project memorandum (PM)summarizing the results of the analysis.
The PM will document the concepts and details for implementing process improvements. These
recommendations will be utilized in conjunction with the needed repair and rehabilitation
improvement projects. Prior to preparing the PM, Carollo will distribute the findings and
recommendations of the modeling results with District staff via email for review and discussion.
Therefore, it is anticipated that any significant District staff comments will be communicated
prior to preparation of the PM, and the PM will serve to document Carollo's work effort rather
than as a communication tool that may require significant revisions between a draft and final
versions.
TASK 5.0: PROJECT MANAGEMENT
Carollo shall review monthly invoicing, monitor project progress and provide monthly summary
updates to District staff with invoicing.
Assumptions: `
• District will provide all relevant process data, plans, specifications, and reports.
• The process evaluation will consider impacts of ancillary processes, such as preliminary
and primary treatment, solids handling and dewatering, and tertiary filtration, but the
focus of the process evaluation and alternatives assessment is upon the activated
sludge unit processes.
• The hydraulic evaluation will extend the existing hydraulic model constructed to support
the Headworks Replacement Project from the effluent launders of the primary clarifiers
through the activated sludge process to the breakpoint chlorination chamber. It is
assumed that the District has had the secondary effluent pumping and tertiary treatment
modeled as part of other recent projects to improve effluent pumping.
Deliverables:
• Project Memorandum (5 copies + PDF)
• Monthly Project Summary Reports(PDF only)
Proposed Compensation:
Carollo will complete the proposed scope of work on a time and materials basis consistent with
our Master Agreement dated May 3, 2007, for a not-to-exceed fee of$21,220.00. A breakdown
of the hourly charges and hours by task are provided in Exhibit A.
������ ����
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300.84.026 Ltr2 Sciuto 2 27 12.docx �
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Mr. Paul Sciuto, P.E.
South Tahoe Public Utility District
December 27,2012
Page 3
Schedule:
• Within 8 weeks of issuance of Notice to Proceed(NTP), assuming requested data,
reports, and other documents are received within 10 days of NTP.
Please let me know if you have any questions or comments regarding this proposal.As always,
we greatly appreciate the opportunity to be of service to the District.
Sincerely,
CAROLLO ENGINEERS, INC
�
Scott E. Parker, P.E., BCEE
Vice President
SEP:dg
Enclosures: Exhibit A
cc: File, Ron Appleton
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- 2.0 Devebp Pmaas Abdd 2 16 8 0 0 28 58,056 5265 S50 SO 5315 58,371
� 3.0 E�and W WfP Flydwufc Modtl 2 8 18 O 0 29 55,158 5265 S50 SO 5315 55,777
4.0 PrepaiaPiojeQMena 2 18 2 2 T 2! 25,434 5215 5200 SO 51A5 55,878
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-24-
,
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�ewQr • 1950 •Yis� �`G�
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� SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri ,General Mana er Paul Sciuto, Assistant General Mana er
Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Rand Vo el esan , Djrec#or Kell Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UtIIITY DISTRICT
DECEMBER 6, 2012
MI N UTES
The Board of Directors of the South Tak�o� Public Utility District met in a regular session,
December 6, 2012, 2:00 p.m., at the Dis#nct Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, Califomia
BOARD OF DIRECTORS: ` ROLL CALL
President Schafer, Directors Cefalu.Jones, Vogelgesang, �t�eehan.
Director Jones was excused, Director Sheehara was absent.
— _ __ __-- - - ------- _ _
- - -=— — _ --
-- --- --STR��-- �
Solbrig, Sha��t�f��es���B{edsoe� Lc�vallee, Thiel, C. S�anley, Curtis,
Eidam, Ht�SS�'ann, Van Gor�en, Af#orney Kvistad
--.�F.�`�"-
GUESTS:
Jennifer Lukins &�`�►na Lukins/L�1k�`F's Brothers Water Company,
Tom Davis/City Mc�yc�r Pro-Tem C�pss Amacker
;�.
Richard Solbrig present��z�;Pres�t���at Schafer with a token of PRESENTATION: 2012
appreciation and thanked�i��:�or his service as 2012 Board BOARD PRESIDENT
President. APPRECIATION
Consent Item b. (2012 Asphalt Patching Services) was brought CORRECTIONS TO THE
forward for discussion prior to Board action. AGENDA OR CONSENT
CALEN DAR
Moved Cefalu /Second Vopelqesanq / Jones Excused / CONSENT CALENDAR
Sheehan Absent/ Passed to approve the Consent Calendar
as amended:
-25-
REGULAR BOARD MEETING MINUTES-DECEMBER 6, 2012 PAGE-2
a. 2012 Water Project Borrowing and Debt Refunding- CONSENT CALENDAR
Authorized Chief Financial Officer to execute an engagement (continued)
letter with Bartle Wells Associates, in the amount of$35,000;
b. See Consent Items Brought Forward;
c. Upper Truckee River Sewer Pipeline Protection Project-
Approved Change Order No. 1 to Thomas Haen Company,
Inc„ in the amount of$10,434.88;
��.;
d. 2012 Wildwood Waterline and Bal Bijou Waterline Repla�ement-
Approved Change Order No. 5 to Thomas Haen Cor���ny, Inc.,
in the credit amount of<$35,018.85>;
e. Cold Creek Filter Plant and Ralph Tank SEZ Restoration-
(1) Approved Project Closeout Agreement and Release of
Claims for V8�C Construction, Inc., and (2) Au#horized staff
to file a Notice of Completion with the EI Dorado County Clerk.
__ _ _ IT�IIM�flR BOARD AGTION $
,
s _ ;
�:..u�,
Jennifer Lukins/Lukins Water Company, and Torn fl�vis/City of REQUEST TO APPEAR
South Lake Tahoe, relayed to the Board th�t a trernei�dous BEFORE THE BOARD
amount of money was invested to bring the��J Maxic b�i��lin� up RECEIVED FROM JENNIFER
to code. At the reqvest�of the property ownet�G�irf�nkle),�he„� LUKINS, LUKINS BROTHERS
requested relief from the$4,799.80 quarterly chc�rge for the WATER COMPANY,
District's interfie opening for TJ Maxx by reducing.�or eliminating CONCERNING QUARTERLY
the charge. CHARGE FOR INTERTIE
OPENING FOR TJ MAXX
The fee c#�c�t�ed is a cdpEtt�{.facilities charge (flat rate charge),
and is typic��;�f what is char��d to ofiher customers. Lukins agreed
to pay the 8-inch,metered co`r`�s�amptive rate and capital facilities
charge as desc�r��,d in the Tem�i,�rary Water Supply Agreement
.
that they entered rnta with the [�a��ict on September 29, 2012.
The manner in whicfi���ans divid''�3��`°the bill between Garfinkle
and 13 other customers'��ing��t°v�ed is not the District's business.
It was the consensus of the=�4t�i'�i to deny the request. The District
cannot adjust the billing for one customer, without addressing the
entire rate structure.
No Board action.
CONSENT ITEM BROUGHT FORWARD FOR DISCUSSION/SEPARATE BOARD ACTION X
f-
�
D8�L Paving has met all the requirements of the contract. Staff 2012 ASPHALT PATCHING
reporfed the number of patches necessary exceeded the SERVICES
original amount approved and requested the purchase order (Consent Item b.)
-26-
REGULAR BOARD MEETING MINUTES-DECEMBER 6,2012 PAGE-3
be increased to cover the additional patches. Staff also request- � 2012 ASPHALT PATCHING
ed entering into a Partial Closeout Agreement and Release of SERVICES
Claims for D8�L Paving, in order to keep them under contract (Consent Item b. con't.)
until spring.
Moved Cefalu /Second Voqelctesanq / Jones Excused /Sheehan
Absent / Passed to: (1) Authorize an increase to the D8�L Paving
Purchase Order, in the amount of$10,665.96 (for a total amount of
$52,129.76); (2) Approve the Partial Closeout Agreement and Release
of Claims (which should reflect this increase); and (3) Authorize staff
to file a Notice of Substantial Completion with the EI Dorado County
Clerk.
: ITEMS FOR BOARp ACTION
The District will retain the cuRent self-insured det�tal plan. BB8�H SELF-INSURED DENTAL PLAN
i Benefit Designs, Inc., reviewed the renewal ant�was able to� RENEWAL
offset an 8%increase by making some changes fo the d���i�><
plan design. ���. =x � I
I
Moved Schafer/Second Cefalu / Jones Excused /Sheeha�:.
Absent / Passed to approve: (1) Renewal of self-insured der�, �..
plan, with a funding level o �] �8.62 per employee per mon� �.
(2) Dental COBRA rates t�'��b4��i�`single, $129.30 employee +1,
and $219.81 family. ��f
���
The Dental Plan is the only��npor����_�eft of the self-insured DENTAL INSURANCE PLAN
medical plan, and.will be ren����j�e �� � January 1, 2013. DOCUMENT
Terms and conditions�irtclude ir��t"�ased c���t��#��les, reduced
benefit level for major services, ai����iat prev���e work will
not count toward the calendar year :yk::ximum.
���
Moved Vogel4esar�q /Second Cefalu / �t�nes Excused /Sheehan
Absent / Passed ta�pprove Denfal Insurance Plan Document to
be effective January 1, 2013.
BB8�H has served as the District's'consu�tants for all matters per- BB8�H BENEFIT DESIGNS
taining to the self-insured medical and dental plan. The District is CONTRACT
no longer going to be self-insuring the medical component of the
health plans, effective January 1, 2013. As such, a reduced level
of service is needed from BBS�H. Services will include consulting
regarding dental claims, exceptions requested, tracking utilization
throughout the year, and preparing renewal information at the
end of the plan year. BBB�H is proposing to provide these services
for a cost of $2 per employee, or an estimated $2,808 per year,
for a savings of just over$12,000 per year.
-27-
REGULAR BOARD MEETING MINUTES-DECEMBER 6,2012 PAGE-4
Moved Schafer/Second Cefalu / Jones Excused /Sheehan BB8�H BENEFIT DESIGNS
Absent / Passed to approve change in contract to provide CONTRACT
dental consulting and general medical consulting at a rate (continued)
of$2 per employee per month.
The Board previously postponed scheduled increases to the SCHEDULED CAPACITY
water and sewer capacity charges five times (five separate CHARGE INCREASES
six-month terms). Currently, effective January 1, 2013. capacity
charges are scheduled to increase 36%for water, and 16%for
sewer. The increase to water is the fifth and final step increas��;,
.:,
developed in the 2006 Water Capacity Charge Study. This ��
increase to sewer is the fourth of six step increases deve���ci
in the 2008 Sewer Capacity Charge Study.
Staff requested direction regarding the desire to implement
scheduled capacity charge increases.The Board directed staff
to: place this item on the January 3, 2013, Board agenda; bring
forward a separate ordinance that relates to fire capacity charge '
on the December 20, 2012, Board agenda; and begin acc�pting
deposits for fire capacity charges rafi�a�r.�han require payment of
the entire fee up front. ,,,� n.
No Board action.
Moved Voael4esanQ /Second Cefalu / Jor��s Ex��rsed / PAYMENT OF CLAIMS
Sheehan Absent to approve payment in the �rr��iunt of
$1,909,974.15.
Water and�,,Y+f`r�s���fi'r��r,�perations Commiftee Th���ommittee STANDING COMMITTEE
met Dece�t�ier 3. Mint�#�s of the meeting are avaifable upon REPORTS
� ��,
request. `���� �
Finance Comrri�t��s: The comt�ittee met November 26 to
discuss the dentat���rance pld��,:
�_. F`
`'' �'..z,�K��..
Director Vo4elaesanci re�orted��ere is disagreement about BOARD MEMBER REPORTS
financial disbursements f'r��i����edevelopment projects.
�` �,r�
Director Schafer reporfed on the California Association of
Sanitation Agencies Fed/Leg Committee conference call he
took part in. Planning for the Washington D.C. conference is
underway.
The District received funding to hire a consultant to develop EL DORADO COUNTY
green energy grant ideas for Alpine County (wind, solar, etc.j. WATER AGENCY REPORT
The water agency is supportive of the District's efforts.The next
meeting will be held December 12.
-2s-
REGULAR BOARD MEETING MINUTES-DECEMBER 6,2012 PAGE-5
- Richard Solbria reporfed he attended the Meyers Community GENERAL MANAGER
meeting to convey upcoming projects of interest. He also REPORTS
reported a formal agreement was reached in the Liberty Energy
electrical rates intervention case.
Customer Service Mana , er• Tim Bledsoe reported the issue STAFF REPORTS
Garrick Terrell brought up at the November 15 Board meeting
regarding the sewer lateral at 700 EI Dorado Avenue has been
resolved. Now the problem of the meandering creek on the
lot owned by the Califomia Tahoe Conservancy must be
addressed since it is jeopardizing the integrity of the District"s `
� sewer main.
Chief Financial Officer• Paul Hughes reported the Asp�ns
low-income project proponents have returned, and will
come to the January 17 Board meeting to request approval
of a formal fee deferral agreement.
He also reporfed he met with Randy L:ane concerning the
status of the convention center pro���t�rea.
�,,,
�,�
3:25-3:35 P.M. �� -�
"�_ . , MEETING BREAK
3:35-4:30 P.nn. � � � �
ADJOURNMENT TO
v� ! CLOSED SESSION AND
�
� " RECONVENED TO OPEN
�' SESSION
� . �
-�►�:1[� .., ��
1 ;. �REPORT ON ITEMS:DISCU . � DURING CLOSED SESSION
��,�_.v� � �
a. Pursuar��#o Governm�� :` ode Section 54956.9�b)/Conference with Legal Counsel re:
anticipdf��!litigation (o �ase)
i ��. ��,
� ��
No reaortabl�� ard acfior��-
��- ��.;
a����.. ���
b. Pursuant to Goverr� q�t���le Section 54956.9(b)/Conference with Legal Counsel re:
existing litigation re µ�r�`clo County Superior Courf Case SC20120227 GRCLT
Condominium vs. South''�ake Tahoe Public Utility District (filed 10/22/12)
No reoorfable Board action
4:30 P.n�. ADJOURNMENT
Eric W. Schafer, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
-29-
General Manager
,,,�„��, Richard H.5olbrig
• 4950:`��
� �� Director5
� Vi V Vi Q� ChriS Cefalu
James R.Jones
• e Randy Vogelgesang
�" �u bl i c U-��1 ity D�5tr�ct Keily 5heehan
Eric 5chafer
12�5 Meadow CreSt Drive•5auth lake Tahoe•CA 9615Q-7401
I'hone 53D 54�4-6474•Fax 53Q 541-Q614•www.�tpud.us
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
Richard Solbrig, General Manager
MEETING DATE: January 3, 2013
ITEM- PROJECT NAME: Transfer of customers from Tahoe Keys Properfy Owners
Association (TKPOA) Mt.Tallac 3 to the South Tahoe Public Utility District (District).
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: The District was approached by the Tahoe Keys Property Owners
Association (TKPOA) concerning Mt. Tallac 3 subdivision located at Colorado Courf and
Montezuma Drive. Currently, TKPOA Mt. Tallac 3 subdivision is serviced potable drinking
water from the District through two 2" meters located on Colorado Avenue. The District
bills TKPOA, and TKPOA bills the effected nineteen customers since they are members of
TKPOA. For transparency reasons, as described by TKPOA staff, the TKPOA is interested
in transferring the customers to the District since the District is the water provider. There
would be no additional financial bene�t to the District since we are already receiving
payment for the services from TKPOA. The benefit would be to the community in the
form of improved fire flows in this neighborhood if the District removed the two meters
and connected directly to the TKPOA 6" water line.
Staff inet with the TKPOA personnel on December 17, 2012 to discuss the potential
transfer of customers and infrastructure (6" line and service laterals). The District's State
Streets waterline replacement project scheduled for next summer runs adjacent to this
neighborhood, which is why District staff believes the Board may want to consider this
transaction. The estimated additional cost to the waterline replacement project to
make the connection to the 6" line and install twenty meters and service laterals is �`
$50,000. District staff has told TKPOA staff that all legal expense incurred for this
transaction is expected to be paid by TKPOA. Also, TKPOA will be responsible to inform
their customers of the intent to transfer them to the District. At this time District staff does
not know for certain if TKPOA has the authority to transfer the customers.
Staff is seeking direction from the Board whether or not to pursue this transaction.
-31-
. __ 1
i
Paul Hughes
Richard Solbrig
January 3,2013
Page 2
SCHEDULE:
COSTS: Approximately$50,000
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES � NO
CHIEF FINANCIAL OFFICER: YES NO
-32-
6eneral Manager
Richard H.5olbrig
� • � �
O ( �� � ^� Directors
U ( j Chrie Cefalu
�'� JameS R.JoneS
"""' �!Mie� � + . • ♦ Randy Vogeigesang
f ubl�c Ut�iity Di�tric� KellySheehan
Eric 5chafer
1275 Meadow CrieSt Driv�•South lake Tahoe•CA 9615p-7401
Pt�one 530 54-4�-64-74•Fax 530 541-06i4•W W W.5�7ULf.uS
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: January 3, 2013
ITEM-PROJECT NAME: Scheduled Capacity Charge Increases
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: The Board previously approved by ordinance the postponement of
scheduled increases to the water and sewer capacity charges five times-five
separate six-month terms. Currently, effective January 1, 2013, capacity charges are
scheduled to increase 36%for water ($6,832 to $9,231 for a standard 3/." connection)
and 16%for sewer ($4,930 to $5,720 per unit). The increase to water is the fifth and final
step increase developed in the 2006 Water Capacity Charge Study. The increase to `
sewer is the fourth of six step increases developed in the 2008 Sewer Capacity Charge
Study.
As a reminder, capacity charge revenue is restricted by law for in#rastructure projects or �
to repay debt that was incuRed for infrastructure projects. When capacity charge
levels are kept artificially low, the current rate payers are subsidizing the difference
when the District completes capital projects.
At the December 20, 2012 Board meeting, the Board adopted a new fire capacity
charge fee schedule. The new methodology utilized to develop the fire capacity
charges, specifically for fire sprinkler systems, decreased the previous charges
substantially.
Staff is seeking direction from the Board whether or not to prepare and present the
required ordinance to postpone the capacity charge increases scheduled for
January 1, 2013. The Board can consider an increase or increases different from the
currently scheduled increases.
-33-
i �
Paul Hughes
January 3, 2012
Page 2
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3
;
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SCHEDULE: The increases currently scheduled for January 1, 2013 are 36%for water
($6,832 to $9,231 for a standard 3/." connection) and 16%for sewer ($4,930 to $5,720 per
unit).
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING: ,
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer& Water
GENERAL MANAGER: YES 'It NO
CHIEF FINANCIAL OFFICER: YES NO '
-34-
PAYMENT OF CLAIMS
FOR APPROVAL
January 3, 2013
Payroll 12/21/12 418,671.93
Total Payroll 418,671.93
ADP . 12.00
American Express 3 180.46
,
Bank of America 0.00
BBVA Compass Bank 0.00
BNY Mellon Trust Company 0.00
BHFS legal services 18,453.43
CDS-health care payments 311,155.14
Union Bank 0.00
Total Vendor EFT 332,801.03
Accounts Payable Checks-Sewer Fund 374,918.37
Accounts Payable Checks-Water Fund 146,468.39
Accounts Payable Checks-Self-funded Insurance 0.00
Accounts Payable Checks-Grants Fund 0.00
Total Accounts Payable 521,386.76
G�and Total 1,272,859.72
Pavroll EFTs � Checks 12/21/12
EFT CA Employment Taxes & W/H 15,723.49
EFT Federal Employment Taxes & W/H 78,561.78
EFT CaIPERS Contributions 79,922.62
EFT Great West Deferred Comp 19,299.13
EFT Stationary Engineers Union Dues 2,541.78
EFT United Way Contributions 115.00
EFT Employee Direct Deposits 213,229.65
CHK Employee Garnishments 1,269.84
CHK Employee Paychecks 8,008.64
Total 418,671.93
-35-
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6eneral Manager
Richard H.Solbrig
• 1950 i'
� w�' Director5
. o u-� � o e �h�y��a��
James R.Jones
�� � public U�iiity pi�tr�i�-� �ndyVogelgesang
Kelly 5heehan
Eric 5chafer
1275 Meadow Cr�est Drive•Sauth Lake Tahae•CA 96150-7401
Phone 530 544-�i474•�ax 530 541-06i4•www.�tpud.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: January 3, 2013
ITEM- PROJECT NAME: Conference with Legal Counsel- Existing Litigation
REQUESTED BOARD ACTION: Direct legal counsel
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utilit District
Y •
t`
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-49-