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AP 03-21-13 �OVTH TqI�O� � �r p� � m� (�se�e• • 1950 ' Ws� �j e�M u77�mr Ws��► SOUTH TAHOE PUBLIC UTILITY DISTRICT RE L GU AR BOARD MEETING AGENDA Thursday, March 21, 2013 Z:OO P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er _ _.. .. . _._ _. . : Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director 1. CALL TO ORDER REGULAR MEETING-PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all Action and Consent items listed give a brief description of each item of business to be transacted or disc�ssed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. PRESENTATION a. Report on the 2012 Fiscal Year Financial Statement Audit (srian wai�ace, Grant Thornton) b. Water System Optimization Plan Level of Service (Paui sciuto) 7. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Water Borrowings for Infrastructure Improve- Approve Resolution No. 2923-13 Pg. 19 ments and Debt Refinancing Authorizing and Directing the �� (Paul Hughes,Chief Financial Officer) Execution of an Installment Sale � Agreement with P�blic Property Financing Corporation of California for the Purpose of Refinancing Out- standing Obligations, Financing Water System Improvements, and Authorizing and Approving Related Documents and Actions REGULAR BOARD MEETING AGENDA-MARCH 21, 2013 PAGE-2 b. Side Letter Amendment to Management Approve Side Letter Amending the Pg.25 Memorandum of Understanding Management Memorandum of (Nancy Hussmann, Human Resources Director) Understanding c. Pa ment of Claims Approve Payment in the Amount of Y Pg.29 $1,162,054.75 8. STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Finance Committee Meeting of March 21, 2013 (Schafer/Sheehan) 9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 11. GENERAL MANAGER REPORT(S) (Discussions may take place; however, no action will be taken.) a. Joint Utility Management Conference 12. STAFF /ATTORNEY REPORT(S) (Discussions may take place; however, no action will be taken.) a. Legal Services Agreement (�ary K�istad,General Counsel) 13. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetin4s / Events 03/13/13- ECC (Employee Communications Committee) Meeting 03/13/13- EI Dorado County Water Agency Board Meeting 03/11/13-03/13/13-Joint Utility Management Conference 03/20/13-Technical Advisory Committee Meeting 03/21/13- Finance Committee Meeting Future Meetings / Events 03/27/13-9:45 a.m. - Outreach Presentation to TRPA Governing Board at TRPA 04/Ol/13-3:30 p.m.- Water and Wastewater Operations Committee Meeting at District 04/04/13-2:00 p.m.-STPUD Regular Board Meeting at District 14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if ' members of the public would like to comment on any item listed.Three minute limit.) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Pg.45 Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Pg.47 Counsel- Existing Litigation re: Los Angeles County Superior Court Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. i REGULAR BOARD MEETING AGENDA-MARCH 21, 2013 PAGE-3 15. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting, April 4, 2013, at 2:00 p.m.) II� The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District otfice during the hours of 8:00 a.m.-5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days affer minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard;comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written material presented at the meeting.Comments on items not on the agenda can be heard during "Comments from the Audience;"however,action cannot be taken on items not on the agenda. Backup materials relating to an open session item on this agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting,and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. �OVTH TqhO I � �I -- � A�/e��°r • 1 9 5 O • ��" ,.f� V•�•� �J. LITY CONSENT CALENDAR MARCH 21, 2013 ITEMS REQUESTED ACTION a. Equipment Trailer Purchase Approve Purchase of a Felling Pg. 1 (Hal Bird, Land Application Manager) FT-4002 Deck-Over Tilt Equipment Trailer from Schafer Equipment Company, in the Amount of $26,404.92, which Includes Tax and Shipping b. Temporary Help for inspections Approve Contract with Blue Ribbon Pg.� (James Cullen) Temporary Services for Two Temporary Employees, in the Estimated Amount of$53,000 c. Temporary Help for Underground Repair Water Approve Contract with Blue Ribbon Pg.9 �Chris Stanley, Underground Repair Water; Temporary Senrices for Two Randy Curtis, Manager of Field Operations) Temporary Employees, in the Estimated Amount of $54,125 d. Temporary Help for Underground Repair Sewer Approve Contract with Blue Ribbon Pg. 11 (Doug Van Gorden, Underground Repair Sewer; Temporary Services for Two Randy Curtis, Manager of Field OperationsJ Temporary Employees, in the - Estimated Amount of $61,100 e. Regular Board Meeting Minutes: Approve Minutes Pg. 13 February 21, 2013 (Kathy Sharp, Clerk of the Board) � South Tahoe Public Utility District ■ 1275 Meadow Crest Drive •South Lake Tahoe,CA 96150 Phone 530.544.6474• Facsimile 530.541.0614•www.stpud.us General Manager Richard H.Soibrig � • i950-:"`�. � � Q * .� � �� Director5 � � Chris Cefalu James R.Jones Randy Vogelgesang �""�` pu b l i c U tr 1 i-�y D i��ri c� K��y s��an Eric 5chafer 1275 Meadc�w Cre�t Drive•5auth take Tahoe•CA 96150-7441 t'hone 530 544-6474-�ax 530 541-Oro14•www.stpud.u� BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Hal Bird, Land Application Manager MEETING DATE: March 21, 2013 � ITEM- PROJECT NAME: Equipment Trailer Purchase REQUESTED BOARD ACTION: Approve purchase of a Felling FT-4002 T Deck-Over Tilt Equipment Trailer from Shafer Equipment Company in the amount of $26,404.92, which includes tax and shipping. DISCUSSION: The Land Application Deparfment would like to purchase a Deck-Over Tilt Trailer to fit the department needs. The function of the Deck-Over Tilt Trailer is to provide for wider width, low profile equipment such as the slope mower. Wider width, low profile equipment must now be driven to the worksite, creating a slow moving vehicle hazard and being tough on the equipment. The proposed trailer is a mid-size unit that will fit the Districts needs between our large and small trailers. The National Joint Powers Alliance (NJPA) is a public contracting agency offering competitively awarded contract purchasing solutions. They awarded an agricultural trailer contract to Felling Trailers, Inc. on May 17, 2011. Felling's representative for this area is Shafer Equipment Co., Inc., located in Sparks, Nevada. Contract pricing includes a 12%discount. The Purchasing Policy states that, "Participating in or matching other government or purchasing coalition contracts, which have recently been competitively awarded, qualifies as having met the formal public competitive requirement." The District's Purchasing Agent has reviewed this agenda item. SCHEDULE: 12 weeks ARO COSTS: $26,404.92 ACCOUNT NO: 1028-8380 BUDGETED AMOUNT REMAINING: $15,000 ATTACHMENTS: Quote CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -1- �HA�� QUtPM�I'�'T G�IVIPAI�'Y, Il�iC. 955 GR�Sr. �PARKS, NEVADA$t3��31 PHONE; 775-��1-7772 FAX: 7?5-331��24 ]8nuary 22,Zai3 Sflurh l.�ke Tahoe Public Uttltty p�trict 1�'S Meadc�w C�st Driv� Stw�h i�ake 7at�e,��"i150 At�ention: Mr. tial 8ird Re: �e!ling hT-40-2"[`Trailer Quobe �De�'J�al: We are piea�sed t�4uote one li1 F�li�9 FT-40 2 T Dedc O�T�Ttaqer as fdlows: � One(i)F�Qing FT-�0-2 T[�k Ov�er Tdt TtBiler,equip�ed tnr�h 24`tilt deciC terlgdl,4`st�bndry �YV�O�{��t1g��(��('1� 1Q��0�1�S�E!�t[YIEIIS�O�Ii �z'"1�(�'i�f1�]S,air brak,e�, �BS?.S/1#�l,2:�,�0 lb.,a�des,4J"spr�acl s��.7��j75R��.SH,$#�+��3"�e Lunette P�Mte e�.�sp�25K dr'oP 1e9, �P�semi�c�+9, LED�jgtrts w�tt s�eal�c!vvf�r�g{�rn�s, , basic c�okx is btack vvjtfi whibe strip�, 1fz"gr�d��Q s�f�y tfiatns,doc�tent twtder,bodi tr8y a!r bag a�ist tiit(qP aNY),a�'�bck rtte�.i�r�sain. P�90�: �.�.$.�Ct1�I 1.8�C�L''1'i7�0�t:: �24,'4�� . Pricae does not indtr�any appllwbte sales tax or F.E.T.and must lie a�d tf required by lak+r. Ayailat�tit��S bettng qucrted at 12 weeks AR�,but sho�ukl irnpro+ree vv(tfi a ftrm o�der. -�—�� i�J�aaooaJa[aae��UPA g�ideNnes ar�d N7P�1�u�b�^s�!be{�a�rided as-tleaded. : �'ruly Ytwrs; �� Wl�tte KAWASAKI WHEEL LOADERS-YANM/�R MINI-E9CCAVATORS-LBX EXCAVATCJRS .1L,G REACH FORKLIFTS-CEC CRU�Htfi1G EQLJIPMENT-WACKER PR+�IJUCT� AWEC� BREAKERS-MAULDiN PAVERS-MU�TANG SK[D51"EER-F'EW[V�'TR�tL.ERS -3- - � F'I'-40-2 T Deck Over Tilt Trailer, TIIt Bed Trailer, 36,3201b. Capacity Tilt Bed Trailer Page 1 of 2 I � ��;��;��! �� F-r 4o z T _ _ � . � �� r �r 'i x:. ��f�i t .. �ttx° � t�s � ; �� `� *Shown with optional Dual Cylinders, 3/4 length White Oak deckin , 9 �-A - 1/4 length Angle Iron decking,Wheel Chodcs with Holders, J-Hooks, Loading Lights,White Paint and(2)Toolboxes in Tongue. �� STANDARD SPECIFICATIONS -�PA pW'�p��' GVWR(Lbs.): 45,520 Ibs. (49,200 Axles: (2)25,000 Ib. Oil Bath Aules �� Ibs. GVWR with �p*'* upgrade to , ,,��, 235/75R17.5 tires) • GVWR(Kg): 20,647 kg. Wheels: (8) 8 Bolt Uni-Mount Hub Pilot Wheels Length: 24' Tires: (8)215/75R17.5 LRH Radial Tires Width: 8'6" (102"OD) Tie Downs: (8) D-Rings Deck: White Oak Deck-Full Loading Angle: 10-14 Degree Approximate Length Loading Angle(Dependent on Deck Length) , Deck Height: 36" Loaded Deck Platform Single 4"Hydraulic Cushion Height Cylinde�(s) Cylinder Main Frame: 10"H-Beam Wiring: Sealed Modular Wiring Harness Crossmembers: 4" I-Beam Lights: D.O.T.Approved LED Lighting Brakes: Air 2S- 1M Air Paint: Industrial Urethane Primer& Brakes Paint Applied to Complete Trailer(including undercarriage), Conspicuiry Tape Coupler: Adjustable Lunette Additional Channel Side Rails, Toolbox Eye STD Features: w/Lockable Cover,Air Bag Tilt � Assist , 9700 Hutch Adjustable Suspension Safety Chains: Extras: -5- http://��«�.fellin�.com/trailers/tilddeck-overtiltseries/ft-40t_a�n 1/��/��1� FT'-40-2 T Deck Over Tilt Trailer, TIIt Bed Trailer, 36,3201b. Capacity Tilt Bed Trailer Page 2 of 2 �� (2) Safety Chains w/ *Shown with optional Dual ��a�� Hooks Cylinders, 3/4 length White Oak decking, ��`�""��"a 1/4 len th An le iron deckin t��;��sm� ' 9 9 9, Wheel Chocks with Holders, J- Jack• 25,OOOIb.2-Speed Hooks, ' Landing Gear Loading Lights,White Paint and(2)Toolboxes in Tongue. Saecial Notes Specifications May Vary With Options GVWR Based on Standard Configuration and a 15%Tongue Weight Distribution. Felling Trailers 1525 Main Street South: Sauk Centre; MN 56378 Email:trailers ,,,elling.com : Website: http:l/www.felling.com Home � Trailers � Available Units � Felling Vldeos 8 Brochures Parts&Services � Custom Manufacturing � Warranty ( Dealer Locator(Link} Aboert Felling Trailers � Employment j Contact Us � X55 CRQSS/C?VER NJPA(Natianal Joint Powers Alliance0} � GSA U.S Genera!Services Admin � Federal Contracts Corp � ARA Member (Amerlcan Re�tal Assce) NATM � NTDA National Trailer Dealers Assoc. ( NATDA NorthAmerican Trailer Dealers Asso � GE Capital s Crest Capital Financing-Felling OCopynght 2010-2013 FeAing Trailers-All Rights Reserved Website designed and hosted by KDV Technology 8�Con.sulting -6- httn://www.fellin�.com/trailers/tilbdeck-overtiltserie�/ft-4�t.acn 1/��/�n�� General Manager Riahard H.5olbNg t • 1�i w � � � U� :� �� Jarnes R Jones � ��` �ubiic U�tli[�Cy (�i5�trict � "'��"�� ' ��s�n�� 9275 Meadow CreSt Drive•South lake Tahoe•CA 96154-74p1 Phone 53D 54�4-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: James W. Cullen, Inspections Supervisor MEETING DATE: March 21, 2013 ITEM-PROJECT NAME: Temporary Help for Inspections REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Temporary Services for two temporary employees, in the estimated amount of $53,000. DISCUSSION: These temporary employees will loca#e meter boxes, turn-off water, remove and replace old water meters and MXU's, turn-on water, record all information needed for reading, and notify customers of brief inteRUption of water service. The work will be performed from approximately May 22, 2013 through November 15, 2013. SCHEDULE: Hire upon Board approval of contrac#. COSTS: $53,000 ACCOUNT NO: 2038-4405 BUDGETED AMOUNT REMAINING: $1,275 (2012/13) $60,625 (2013/14) ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -7- 6eneral Manager Richard H.5olbrig ..�.—^".�^.--r. • 1 50 i""'� C��"�� /"� /"� Director5 O �� ( J f""y Ghris Gefalu �� "� �'"� James R.JoneS ��'r" p • � � ♦ � Randy Vogelge5ang t u�jjCj 1„1�/��`�jv a�5�.�t�� KellySheehan Ll EHc Schafer 1275 Meadow CreSt Drive•5outh iake Tahae•CA 96150-?401 f'hone 53D 54�4-64-74•Fax 530 541-Q614•www.SCpud.u5 BOARD AGENDA ITEM4c TO: Board of Directors FROM: Chris Stanley, Supervisor, Underground Repair Water Randy Curfis, Manager of Field Operations MEETING DATE: March 21, 2013 ITEM-PROJECT NAME: Temporary Help for Underground Repair Water REQUESTED$OARD ACTION: Approve contract with Blue Ribbon Temporary Services for two #emporary employees, in the estimated amount of $54,125. DISCUSSION: Staff is presenting the yearly request for two temporary help positions. These temporary employees assist with the workload in the water department which allows the department to meet the appropriate deadlines for the construction season. Du#ies these temporary employees may perform include multiple valve cluster installations in Sierra Tract for distribution control and future waterline installations; hydrant and service installations; multiple erosion control projects requiring District service lines and main line adjustments; blow off installations pursuant to flushing line regulations for the California Department of Public Health; and miscellaneous projects that may occur during the summer construction season. The Deparfment will also be less one employee due to family leave for the month of July. The temporary employees will be utilized from May 1, 2013, through October 31, 2013. SCHEDULE: Hire by May 1, 2013 as stated above COSTS: $22,125 (2012/13) $52,000 (2013/14) ACCOUNT NO: 2001-4405 BUDGETED AMOUNT REMAINING: $18,168 (�012/13) $52,000 (2013/14) ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES �I�- NO CHIEF FINANCIAL OFFICER: YES NO -9- General Manager Richard H.Solbrig �` s� � /"� �� Directors � � Chris Cefalu �''� JameS R.Jones '�"" :�» • r � � � RanGyVogelgesang �'ubl�c Ut��-�y D�Stric� KellySheehan Eric Schafer 1275 Meadow Gre�t Drive•Sauth Lake Tahoe•CA 9615Q-740t 1'hane 53U 544-6474•�ax 530 541-p614•www.5tpud.u5 BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Doug Van Gorden, Supervisor, Underground Repair Sewer Randy Curfis, Manager of Field Operations MEETING DATE: March 21, 2013 ITEM- PROJECT NAME: Temporary Help for Underground Repair Sewer REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Temporary Services for two temporary employees, in the estimated amount of�61,100. DISCUSSION: With approximately 15%- 20%of the collection system in easements, the clearing of these easements is an important and continual part of the overall maintenance of the collection system. The clearing of these easements is done by the use of two temporary help positions. These temporary employees locate manholes, clear and chip brush, stake the location of the manhole and stencil the manhole number on the cover for easy recognition within the easements.They are also used as vacation stand-ins for regular employees on the Hydros and URS construction crew. The temporary employees will be utilized from May 1, 2013, through October 31, 2013. SCHEDULE: Hire by May l, 2013 as stated above. COSTS: $16,100 (2012/13) $45,000 (2013/14) ACCOUNT NO: 1001-4405 BUDGETED AMOUNT REMAINING: $15,844 (2012/13) $45,000 (2013/14) ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES NO -11- �ovTH rqHoF ---��__ —�- �.. --- - - -- -,�--= � �� er • 1950 •`Ns� t�G� �C �lTILITY 0�� SOUTH TAHOE PUBLIC UTILITY DISTRICT iRichard Solbri ,General Mana er Paul Sciuto, Assistant General Mana er Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT FEBRUARY 21, 2013 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, February 21, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL President Schafer; Directors Jones, Vogelgesang, Sheehan. Director Cefalu was absent. STAFF: Solbrig, Sharp, Cocking, Cullen, Kosciolek, Curtis, Ryan, C.Stanley, Cotulla, Attorney Kvistad ' - The Presentation "Report on the 2012 Fiscal Year Financial CORRECTIONS TO THE Statement Audit" was cancelled; AGENDA OR CONSENT - The Presentation "Summary Analysis of Customer Satisfaction CALENDAR Survey" was cancelled; - Consent Item e. (Headworks Replacement Phase 2 Project) was removed from the agenda. Moved Jones / Second Voqelgesang / Cefalu Absent / Passed CONSENT CALENDAR to approve the Consent Calendar as amended: a. Meter Installation Responsibility- Enacted Ordinance No. 550-13 amending Administrative Code Section 3.2.5 regarding District meter installation responsibility; b. Comprehensive Facility-Wide Erosion Control Project- Extended Northwest Hydraulic Consultants, Inc., contract for consulting services, in the amount of$7,210; -13- �� REGULAR BOARD MEETING MINUTES-FEBRUARY 21,2013 PAGE-2 c. 2012 Water Tank Recoating Project- (1) Approved the CONSENT CALENDAR Project Closeout Agreement and Release of Claims for (continued) ' Crosno Construction, Inc.; and (2) Authorized staff to file a Notice of Completion with the EI Dorado County Clerk; d. Standardize Heavy Equipment Purchases to Caterpillar and Case Equipment-Authorized sole-brand Caterpillar and Case Equipment for future purchases of heavy equipment; e. Removed from the agenda; , f. Approved Regular Board Meeting Minutes: January 3, 2013; g. Approved Regular Board Meeting Minutes: January 17, 2013; r h. Approved Regular Board Meeting Minutes: February 7, 2013. ITEMS FOR BOARD ACTION ; ;: Requestors, Frank and Delma Carson, did not attend the Board REQUEST TO APPEAR meeting as expected. James Cullen spoke on their behalf. The BEFORE THE BOARD Carson's cabin was destroyed by a fire in 2001, and the U.S. R�CEIVED FROM FRANK Forest Service terminated their Special Use Permit in 2003, and will AND DELMA CARSON not allow the cabin to be rebuilt. The cabin had three sewer units CONCERNING TRANSFER associated with it, which are owned by the Carson's.The Carson's Of SEWER UNITS request approval to transfer the sewer units from 881 Pomo Road to 715 Glorene Ave. Given that the sewer unit transfer program expired December 31, 2012, the request must be approved by the Board. Since the sewer unit transfer program expired, the Board did not want to set a precedent to allow additional transfers. Staff explained that this was a unique situation for several reasons: The U.S. Forest Service will not allow development on the parcel , the cabin was on, and sewer units cannot be used on that parcel. ' The TRPA Basin Plan was revised to move development from out- lying areas and from sensitive areas into the interior of the city and approval of this item would support the concept of the Pian. It was noted that the Carson's paid fees for eight years after the fire. The Board directed staff to develop language listing reasons why this situation is unique, and to bring it to a future Board meeting for further consideration. It will require an amendment to the Ordinance if approved. No Board action. -14- REGULAR BOARD MEETING MINUTES-FEBRUARY 21, 2013 PAGE-3 At the February 7, Board meeting, staff was directed to prepare POSTPONEMENT Of the necessary ordinances required to postpone for six months SCHEDULED CAPACITY the capacity charge increases c�rrently scheduled for CHARGE INCREASES AND January 1, 2013. STANDARDIZATION OF DOMESTIC WATER Staff was also directed to prepare the necessary ordinance to CAPACITY CHARGES amend the District's Administrative Code requiring commercial water capacity charges to be calculated based on estimated water usage and modified two years later based on actual usage. Ordinance No. 549-13 amends that section in the Code. Water capacity charges for domestic water service will be charged consistently among all customer classes based on the fee schedule in the Code. Moved Sheehan /Second Voaelgesan4 / Jones Voted No / Cefalu Absent / Passed to approve Ordinance No. 547-13, regard- ing scheduled increases in water capacity charges and amending Administrative Code Section 3.1.49(e) and superseding Ordinance No. 541-12 in its entirety. Moved Voqel esang /Second Sheehan / Jones Voted No / Cefalu Absent / Passed to approve Ordinance No. 548-13, setting sewer capacity charges and amending Administrative Code Section 4.5.7 and superseding Ordinance No. 542-12 in its entirety. Moved VoaelQesana /Second Sheehan / Cefalu Absent / �assed to approve Ordinance No. 549-13, regarding water capacity charges and amending Administrative Code Section 3.1.24(a) Moved Schafer/Second Jones / Cefalu Absent / Passed to PAYMENT OF CLAIMS approve payment in the amount of$1,249,417.61. Finance Committee: The committee reviewed the proposed STANDING COMMITTEE 2013/2014 Budget, which was prepared with no rate increases REPORTS recommended. A Budget Workshop will be held March 6. Director Jones reported he will attend the Washington D.C. BOARD MEMBER REPORT legislative conference as part of the ACWA (Association of California Water Agencies) delegation. The Agency met March 13. The main topic of discussion was EL DORADO COUNTY the budget and money available for public awareness and WATER AGENCY REPORT water conservation programs. Funding requests for next year must be submitted by March 6. President Schafer gave a verbal report on his attendance at the BOARD MEMBER REPORT January CASA (California Association of Sanitation Agencies) conference in lieu of a written report. The total amount spent to attend this conference was $1,412.20. �:: -15- } REGULAR BOARD MEETING MINUTES-FEBRUARY 21, 2013 PAGE-4 He also reported on plans to attend the Washington D.C. BOARD MEMBER REPORT legislative conference as part of the CASA delegation. (continued) Richard Solbria reporfed on three items: GENERAL MANAGER 1) A District Outreach Presentation was made to the EI Dorado REPORTS County Board of Supervisors, which was well received.The next Outreach Presentations will be to the TRPA Governing Board, and to the Kiwanis Club. 2) The process with the Army Corp of Engineers regarding the DVR (Diamond Valley Ranch) project is moving ahead. He summarized e#forts undenivay. 3) The interest for the water fund borrowing was set at the excep- tional rate of 2.36%for 17 years as a result of the competitively bid borrowing the District received. General Counsel: Gary Kvistad reported his firm has not requested a rate adjustment for almost five years due to the poor economy. In order to catch up on costs while still being mindful of the ', economy, a 6%increase will be effective on the next billing cycle. Director Schafer requested a brief letter be written to the Board , summarizing the increase. District Information Officer: Dennis Cocking recommended that the District vote for a director from Gri�ly Flats to serve on EI Dorado County LAFCO for a 4-year term. 3:05-3:20 P.►v�. ADJOURNED TO CLOSED SESSION AND RECONVENED TO OPEN SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION a. Pursuant to Government Code Section 54956.9(A)/Conference with Legal Counsel re: existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12) No reportable Board action. b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Courf for the Central District of California. No reqortable Board action. -16- REGULAR BOARD MEETING MINUTES-FEBRUARY 21, 2013 PAGE-5 c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. No reportable Board action. 3:20 P.rvt. ADJOURNMENT Eric W. Schafer, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District -17- General Manager Richard H.5olbrig `� • f950 • W ti°' �1"' ^ i �� /� Director5 �t". ChriS Cefalu �� •�� JameS R.Jones �"" f ub[ic Utili� C�i�-tr�ct RandyVogelgesang �/ Kelly 5heehan �� Eric Schafer I 1275 Meadow Crest Drive•South Lake Tahae•CA 9615Q-7441 I'hone 530 544-64-74��ax 530 541-OG14•www�tipud.u5 BOARD AGENDA ITEM 7a TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: March 21, 2013 ITEM- PROJECT NAME: Water Borrowings for Infrastructure Improvements and Debt Refinancing. REQUESTED BOARD ACTION: Approve Resolution No. 2923-13 authorizing and directing the execution of an Installment Sale Agreement with Public Properfy Financing Corporation of California for the purpose of refinancing outstanding obligations, financing water system improvements, and authorizing and approving related documents and actions. DISCUSSION: District staff has been working with Bartle Wells Associates to complete a $6.7 million borrowing to finance the State Streets and Sierra Tract waterline replacement projects scheduled to begin this spring. In conjunction with this borrowing, staff is also refinancing two older borrowings from 1999 and 2001 to take advantage of lower interest rates creating an estimated savings of$159,000. The bank which proposed the most attractive terms (2.27%for seventeen years) was BBVA Compass which recently provided financing to the District for the Headworks project and to refinance the 2004 sewer debt. Staff is also currently working with BBVA Compass to refinance the 2007 sewer debt which is estimated to create $800,000 in savings. Resolution No. 2923-13 authorizes execution of the Installment Sale Agreement, the Construction Fund Custodial Agreement, the Escrow Deposit and Trust Agreement, and the engagement of Jones Hall, a professional law corporation, as Bond Counsel. Bill Madison from Jones Hall has been the Bond Counsel for several District financings. -19- 1 PaulHughes Page 2 + � SCHEDULE: Financing scheduled to close on April 3, 2013 COSTS: ' ACCOUNT NO: N/A BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Resolution No. 2923-13. Instaiiment Sale Agreement, Escrow Agreement and Custodial Agreement are available for review upon reques# at District offices. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -20- � RESOLUTION NO. 2923-13 2 3 RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AUTHORIZING AND DIRECTING THE EXECUTION OF AN INSTAILMENT SALE 4 AGREEMENT WITH PUBLIC PROPERTY FINANCING CORPORATION OF CALIFORNIA FOR THE PURPOSE OF REFINANCING OUTSTANDING OBLIGATIONS AND FINANCING 5 WATER SYSTEM IMPROVEMENTS, AND AUTHORIZING AND APPROVING RELATED s DOCUMENTS AND ACTIONS 7 WHEREAS, the District owns and operates facilities and property for the collection, storage, treatment and transmission of water within the service area of the District (the $ "Water Enterprise"); and 9 WHEREAS, the District entered into an Installment Sale Agreement, dated as of 10 October 31, 1994, between LaSalle National Bank �"LaSalle") and the District originally executed and delivered in the principal amount of$8,8�9,000 (the "1994 Installment 11 Saie Agreement"), the proceeds of which were used to finance the construction of �2 cerfain improvements to the Water Enterprise; and 13 WHEREAS, the District entered into an Installment Sale Agreement, dated as of 14 May 21, 1999, between LaSalle and the District, originally executed and delivered in the principal amount of$4,965,000, currently outstanding in the principal amount of 15 ��-683,935.37 (the "1999 Installment Sale Agreement"), the proceeds of which were used to finance the construction of cerfain improvements to the Water Enterprise; and 16 �� WHEREAS, the District refunded the 1994 Installment Sale Agreement in 2001 with the proceeds of its Water Revenue Refunding Bonds, Series 2001, issued in the original �g principal amount of$7,850,000, $1,480,000 of which are presently outstanding (the "2001 Bonds"); and 19 20 WHEREAS, the District has determined that interest savings will be achieved if the 1999 Installment Sale Agreement and the 2001 Bonds (together, the "Prior Obligations") 21 are refunded; and 22 WHEREAS, the District has also determined to finance the construction of certain 23 improvements to the Water Enterprise (the "2013 Water System Capital Project") more particularly described in an Installment Sale Agreement, dated as of April 1, 2013, 24 between the Public Property Financing Corporation of California (the "Corporation") and the District (the "2013 Water Enterprise Installment Sale Agreement"); and 25 26 WHEREAS, in order to refinance the Prior Obligations and finance the 2013 Water System Capital Project, the District will purchase the 2013 Water System Capital Project 27 and other water system improvements more parficularly described in the 2013 Water Enterprise Installment Sale Agreement (the "Water System Improvements") from the 28 Corporation pursuant to the 2013 Water Enterprise Installment Sale Agreement; and 29 30 XXXX -21- � WHEREAS, for the purpose of obtaining the funds necessary to refund the Prior 2 Obligations and fund the 2013 Water System Capital Project, the Corporation will assign . and transfer all of its rights under the 2013 Water Enterprise Installment Sale Agreement 3 4 to Compass Morfgage Corporation (the "Bank") under an Assignment Agreement, dated as of April l, 2013, by and between the Corporation and the Bank; 5 and 6 WHEREAS, copies ot the 2013 Water Enterprise Installment Sale Agreement, the 7 Construction Fund Custodian Agreement to be entered into by the District and the Bank (the "Construction �und Custodian Agreement") and the Escrow Deposit and Trust 8 Agreement to be entered into by the District and The Bank of New York Mellon Trust Company, N.A. (the "Escrow Deposit and Trust Agreement") have been filed with the 9 District, and the members of the Board of Directors, with the aid of its staff, have 10 reviewed said documents; 11 NOW, THEREFORE, it is hereby DECLARED AND ORDERED as follows: �2 1. The 2013 Water Enterprise Installment Sale Agreement, the Construction Fund 13 Custodian Agreement and the Escrow Deposit and Trust Agreement are hereby approved, so long as the stated term of the 2013 Water Enterprise Installment Sale 14 Agreement does not extend beyond seventeen (17) years (except in the case of 15 default), so long as the interest rate on the 2013 Water Enterprise Installment Sale Agreement does not exceed 2.50%, and so long as the principal amount of the 2013 16 Water Enterprise Installment Sale Agreement does not exceed $10,350,000, and the President and the Vice President of the Board of Directors, the General Manager and 17 the Chief Financial Officer of the District (each, an "Authorized Officer"), are hereby �$ separately authorized and directed to execute said documents, with such changes, insertions and omissions as may be approved by such officials and officers, and the �g Clerk of the Board is hereby authorized and directed to attest to such official's and offiicer's signature. 20 2� 2. The District hereby approves the engagement of Jones Hall, A Professional Law Corporation, as Bond Counsel in connection with the execution and delivery of the 22 2013 Water Enterprise Installment Sale Agreement, and compensation and expenses tor such services shall be as approved by the Chief Financial Officer upon execution and 23 delivery of the 2013 Water EnterpFise Installment Sale Agreement. 24 3. Each Authorized Officer is hereby authorized and directed to execute such other 25 agreements, documents and certificates as may be necessary to effect the purposes of this resolution and the financing herein authorized. 26 27 4. This Resolution shall take effect upon its adoption by this Board of Directors. 28 29 30 XXXX -22- I . 1 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing resolution was 2 duly and regularly adopted and passed by the Board of Directors of the South Tahoe 3 Public Utility District at a regular meeting duly held on the day of 4 , 2013, by the following vote: 5 AYES: 6 NOES: 7 ABSENT: 8 9 Eric Schafer, Board President 10 11 ATTEST: 12 13 Kathy Sharp, Clerk of th�e Board 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 -23- General Manager Richard H.Solbrig � + �°'°�`'� /�'\ ��'�'"' � � Directors `� i� � Chris Cefalu Jamee R.JoneS �"'` 1�u b I�c U ti I i-�y p i 5-tri�-� �ndy Vogeigesang Keily 5heehan Eric Schafer 1275 Meadow Crest Drive•5auth Lake Tahoe•CA 96150-7401 Phone 530 5�4-�4-74•Fax 530 54t-0614•{NWiN,5�.U5 BOARD AGENDA ITEM TO: Board of Directors 7b FROM: Nancy Hussmann, Human Resources Director MEETING DATE: March 21, 2013 ITEM-PROJECT NAME: Side Letter Amendment to Management Memorandum of Understanding REQUESTED BOARD ACTION: Approve Side Letter amending the Management Memorandum of Understanding. DISCUSSION: During the 2012 contract negotiations, the District agreed to implement a tax-deferred Retirement Health Savings Plan to be used to reimburse medical expenses after retirement. At the time the Memorandum of Understanding was signed, the exact form of this plan was unknown to District staff. After going through a Request for Proposal process, ICMA-RC was selected to be the provider of this Retirement Health Savings Plan, and the details of the options available under such a plan became available. The plan allows for unused sick leave to be rolled into the Plan on a tax- deferred basis, upon separation from service. As such, the Management Staff would like to amend their Memorandum of Understanding to allow twenty percent (20%) of the vested sick leave balance to be rolled into the ICMA-RC Retirement Health Savings Plan. Employees hired after January 1, 2013, would not be eligible for this benefit. Because the Memorandum of Understanding outlines what happens to sick leave upon separation from service, a Side Letter is required to amend that language. SCHEDULE: March 22, 2013, continue implementation of Retirement Health Savings Plan COSTS: No extra costs are incurred by the District ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Side Letter to the MOU between Management Staff and the District CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -25- Side Letter to the MOU Between Management Staff And South Tahoe Public Utility District The South Tahoe Public Utility District has established a Retirement Health Savings Plan to fund reimbursement of inedical insurance premiums on a tax-free basis, and out-of- pocket medical expenses after separation from service/retirement. This is a plan that provides contributions of 1.5% of base salary for Management Staff on a tax free contribution basis. By majority vote of the Management Staff, it was agreed that 20% of the employee's sick leave balance would be rolled into the Retirement Health Savings Plan upon separation from service. Therefore, this Side Letter provides amended language to the Memorandum of Understanding between Management Staff and the South Tahoe Public Utility District. Section 21.B.7. of the current MOU reads as follows: "Upon termination, a Regular Employee shall receive a cash payment equal to ten percent (10%) of accrued unused sick leave for each full year of employment, up to a maximum of 1,040 hours, times their regular Hourly Rate. This paragraph shall not apply to employees hired on or after January 1, 2013." Section 1.B.7. of the current MOU is amended, as follows: "Upon termination, a Regular Employee shall receive credit equal to ten percent (10%) of accrued unused sick leave for each full year of employment, up to a maximum of 1,040 hours, times their regular Hourly Rate. Twenty percent (20%) of the accrued vested balance shall be rolled into the Retirement Health Savings Plan with ICMA-RC and the employee will receive a cash payment for the remaining balance of accrued unused sick leave, up to a maximum of 1,040 hours, times their regular Hourly Rate. This paragraph shall not apply to employees hired on or after January 1, 2013." Agreed to this day of , 2013. Eric Schafer, President, Board of Directors Richard Solbrig, General Manager/Engineer ATTEST: Kathleen A. Sharp, Clerk of the Board �` -27- PAYMENT OF CLAIMS FOR APPROVAL March 21, 2013 Payroll 3/5/13 430,001.83 Total Payroll 430,001.83 ADP & Insight eTools 2,690.99 AFLAC-claim payments and fees 2,705.33 American Express 10,258.47 Bank of America 0.00 BBVA Compass Bank 0.00 BNY Mellon Trust Company 0.00 BHFS legal services 0.00 CDS-health care payments 7,361.09 Union Bank 0.00 Total Vendor EFT 23,015.88 Accounts Payable Checks-Sewer Fund 498,188.49 Accounts Payable Checks-Water Fund 210,152.55 Accounts Payable Checks-Self-funded Insurance 696.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 709,037.04 Grand Total 1,162,054.75 Pavroll EFTs & Checks 3/5/13 EFT CA Employment Taxes & W/H 17,564.03 EFT Federal Employment Taxes & W/H 95,598.30 EFT CaIPERS Contributions 78,648.41 EFT Great West Deferred Comp 20,389.10 EFT Stationary Engineers Union Dues 2,569.84 EFT United Way Contributions 160.00 EFT Employee Direct Deposits 210,543.43 CHK Employee Garnishments 1,242.21 CHK Employee Paychecks 3,286.51 Tota/ 430,001.83 -29- � � � � � � � � � � � � N e�1 � v� �O t� oo N p � � 7�7 0�0 � 0�0 O�0 W � � � � O � O O S O O O O O O Q a ¢ � � ¢ ¢ � a ¢ ¢ � 10 O O O C� <O tn O CO 1� M N CD In N � ln c7 N N . . � 'N_, O LL7 O W � N O � � � � CD M a M M OD 00 M l0 10 O Q! 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O � � ^� � N �O T l� �O G� � r+ O� �1 �--� O� 00 N �r1 v1 V1 � � �Y �' �fl V'1 �!1 h �"� �"� �--� M � � � � 1-r �-r � �-r N � M N O l� O �n � O �' O O �O O �O Oo0 O �--� O M O O O O O O N N C�i N a� O f-r � O a � R.' � � ~ � ..7 a � � � � U � p„ � � p" � LaW °� x a a � � a fi U '� � � � � � � � � o � 04 � 0 °- � � A � w °� ° � W � C7UC7 � � � � .� U w 0 � a� aaaa � � � � � o � � � � � � ¢ ¢ ¢ ¢ w .� � » > �'� zz � �Z � ,� � � a � �, H W U ' F-� F F FW-� ¢�� 3 �3 �3 �3 x�x -43- O H General Manager Richard H.5olbrig � • 1S$0 • W$j� � Director5 o u�h ChriS Cefalu T h a o e JameS R.Jones �: . � � � � Randy Vogelgesang � publ�c Ut�lity d�5trict KcllySheehan Eric 5chafer 1275 Meadow Cr�t Drive•South Lake Tahoe•CA 96150-7401 Phone 530 54�4-6474•Fax 534 541-0614•WWW.5�.U5 BOARD AGENDA ITEM 14a TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: March 21, 2013 ITEM-PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -45- 6eneral Manager Richard H.Solbrig � • 1950 • y` Directors ��F `r�/1 ChriS Cefalu `��O �� James R.Jones � ah �� Randy Vogelge5ang � Kclly 5heehan � pubEic Ut�lity di5trict EricSchafer 1275 Meadow Cr�eSt Drive•South Lake Tahoe•CA 96150-7401 Phone 53�54�4-F474•Fax 530 541-0614•WWW.5'CptJGI.t]5 BOARD AGENDA ITEM 14b TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: March 21, 2013 ITEM- PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct Staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -47-