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SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, April 18, 2013
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbri , Generai Mana er Paul Sciuto, Assistant General Mana er
' �
Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director
1. CALL TO ORDER REGULAR MEETING— PLEDGE OF ALLEGIANCE
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the p�blic to address the Board
on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or
action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who
wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same
subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action
and Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown,do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered
separately upon request.Comments and questions from members of the public,staff or Board can be taken
when the comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION /ACTION
6. PRESENTATION
a. Summary Analysis of Customer Satisfaction Survey (Joe Hanson, Meta Research)
7. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
a. Request to Appear Before the Board Consider Request and Direct Staff
Pg.43 Received from Lukins Water Company to
Present Permanent Solution to Supply Fire
Protection Water to the TJ Maxx Property
(Paul Hughes,Chief Financial Officer;
Tim Bledsoe,Customer Service Manager;
Paul Sciuto, Assistant General Manager/Engineer)
REGULAR BOARD MEETING AGENDA-APRIL 18, 2013 PAGE-2
b. 2013 State Streets Waterline Project Award Bid to Lowest Responsive,
Pg.a5 �Shannon Cotulla, Engineering Dept.Manager) Responsible Bidder (Bid results and staff
recommendation will be presented at the
Board meeting.)
c. SLT Pacific Associates-Aspens Sewer Authorize Execution of a Sewer Main
Pg.49 Main Extension Extension Agreement, with Final
(Tim Bledsoe, Manager of Customer Service) Terms Subject to Approval by Staff
and Legal Counsel
d. Transfer of Sewer Units for Frank and Adopt Resolution No. 2927-13,
Pg.61 Delma Carson Authorizing the Transfer of Three
�Tim Bledsoe,Manager of Customer Service) Sewer Units from 881 Pomo Road to
715 Glorene Avenue
e. Payment of Claims Approve Payment in the Amount of
Pg.65 $713,702.55
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORTfS) (Discussions may take place; however, no action will be taken.)
11. STAFF /ATTORNEY REPORT(S) (Discussions may take place; however, no action will be taken.)
12. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS
Past Meetings / Events
04/10/13- EI Dorado County Water Agency Regular Board Meeting
Future Meetin4s / Events
04/24/13-4/26/13-CASA (California Association of Sanitation Agencies) Conference
04/29/13-3:30 p.m.-Water and Wastewater Operations Committee Meeting at District
OS/O1/13- 10:00 a.m. - EI Dorado County Water Agency Board Meeting in Shingle Springs
05/02/13-2:00 p.m.-STPUD Regular Board Meeting at District
05/02/13-6:00 p.m.- Public Meeting re: Proposed Budget at District
05/O6/13-3:00 p.m.-ACWA (Association of California Water Agencies) JPIA Meeting
05/07/13-05/10/13-ACWA Spring Conference in Sacramento
13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.
Closed Session is not open to the public; however, an opportunity will be provided at this time if
members of the public would like to comment on any item listed.Three minute limit.)
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel
Pg.si Existing Litigation re: EI Dorado County Superior Court Case SC20120227
GRCLT Condominium vs. South Tahoe Public Utility District (filed 10/22/12)
REGULAR BOARD MEETING AGENDA-APRIL 18, 2013 PAGE-3
14. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
15. ADJOURNMENT (To the next regular meeting, May 2, 2013, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A
complete agenda packet,including all backup information is available for review at the meeting and at the District
office during the hours of 8:00 a.m.-5:00 p.m., Monday through Friday.A recording of the meeting is retained for 30
days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes
only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for
particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later
than the specified time.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time
the agenda items are heard;comments should be brief and directed to the specifics of the item being considered.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting.Comments on items
not on the agenda can be heard during "Comments from the Audience;"however, action cannot be taken on items
not on the agenda.
Backup materials relating to an open session item on this agenda,which are not included with the Board packet,will
be made available for public inspection at the same time they are distributed or made available to the Board, and
can be viewed at the District office, at the Board meeting, and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please
contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in
advance of the meeting.
South Tahoe Public Utility District■ 1275 Meadow Crest Drive ■South Lake Tahoe,CA 96150
Phone 530.544.6474• Facsimile 530.541.0614 ■www.stpud.us
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CONSENT CALENDAR
April 18, 2013
ITEMS REQUESTED ACTION
a. Wireless Network at Plant Authorize Award of Contract to
Pg. 1 (Chris Skelly, Network/Telecom Systems Administrator) Netvad, in the Estimated Amount of
$56,122.72
b. Server Room Cooling Efficiency Study Approve Purchase of FlowLogix
Pg.3 Implementation Solution and Implementation from
(Chris Skelly, Network/Telecom Systems Administrator) Technology Connection, in the
Amount of$25,000
c. Water System Optimization Project (1) Approve Contract Amend-
Pg. 11 (John Thiel, Principal Engineer; ment A to Task Order 1 to West Yost
Julie Ryan,Sr.Engineer) Associates, in the Amount of$44,886;
and (2) Approve Contract Amend-
ment A to Task Order 2 to Kennedy
Jenks Consultants, Inc., in the
Amount of$29,579.93
� d. Temporary Collections Help for Customer Service Approve Contract with Blue Ribbon
Pg.25 (Tim Bledsoe, Manager of Customer Service) Personnel Services for One
Temporary Employee, in the
Estimated Amount of $23,000
e. 2007 Sewer Debt Refinancing Approve Resolution No. 2926-13
Pg.27 (Paul Hughes,Chief Financial Officer) Authorizing the Execution and
Delivery of a Loan Agreement to
Refinance a 2007 Sewer Revenue
Installment Sale Agreement of the
District, and Approving Related
Agreements and Actions
f. Board Policy Section 2010: Election of Directors Approve Amendment Clarifying
Pg.33 (Kathy Sharp,Clerk of the Board) District Elections will Take Place on
Even-Numbered Years, and Other
Minor Language Changes
g. Regular Board Meeting Minutes: Approve Minutes
Pg.39 April 4, 2013
(Kathy Sharp,Clerk of the Board)
♦�♦
General Manager
Richard H.5olbrig
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� • ^�� • W Directors
� � �� � �Q Ghris Ccfalu
rr James R.JoneS
� f'u b I i c U ti i it a i�-Gri�-� �ndy Vogelgesang
� Keliy 5heehan
Eric Schafer
1275 MeadOw Ct�eSt Dt^ive��OUth I.aIG6 TahOe�CA 96150-7405
f'hane 530 5G�4-64-74•Fax 530 541-0614•www�tpud,u5
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Chris Skelly- Network/Telecom Systems Administrator
MEETING DATE: April 18, 2013
ITEM-PROJECT NAME: Wireless Network at Plant
REQUESTED BOARD ACTION: Authorize award of contract to Netvad in the estimated
amount of$56,122.72.
DISCUSSION: Per Board approval on February 7, 2013, the District's I.S. Department
posted a RFQ (Request for Quote) on the District's web page for a new Cisco or
equivalent wireless network solution at the plant. The District received 19 requests for a
copy of the RFQ, and four quotes were successfully submitted ranging from $56,122.76
to $76,337.66. The District's F�cecutive I.T. Steering Committee designated five in-house
staff inembers to review and score the submissions using predetermined crite�ia. The
Committee's recommendation is to award a contract to Netvad for a Ruckus wireless
network solution. The vendor and wireless solution were scored based on price,
estimated quality of work, and reference interviews, among other factors.
SCHEDULE: Before June 30, 2013
COSTS: Not to exceed $60,000
ACCOUNT NO: 1037-8186, 1037-8253, 2037-8192, and 2037-8369
BUDGETED AMOUNT AVAILABLE: $67,500 cumulative
AITACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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6eneral Manager
Richard H.Solbrig
� • 1�`''�� Directors
� �� � O� ChriS Cefalu
Jamcs R.Jones
Randy Vogelgesang
�� I�ublic Utiiit ��� V�� ,�j�,I KellySheehan
� Eric Schafer
1275 Meaduw CneSt priv�e•5auth Lake Tahae•CA 96150-7401
t'hone 534 5�4-6474•�ax 530 541-0614•www.stpud.u5
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Chris Skelly, Network/Telecom Systems Administrator
MEETING DATE: April 18, 2013
ITEM- PROJECT NAME: Server Room Cooling Efficiency Study Implementation
REQUESTED BOARD ACTION: Approve purchase of FlowLogix solution and
implementation from Technology Connection, in the amount of $25,000.
DISCUSSION: Technology Connection performed a detailed analysis of the District's
cooling system in the server room. They concluded that with the recommended
solution, the District would be able to turn off one of the air conditioning units in the
room and make the other air conditioning unit run more efficiently, saving an estimated
$8,000 annually in energy costs. The District's I.T. Executive Steering Committee has met
and discussed this proposal and recommends the purchase of this solution. A one-time
site evaluation is included in the solution to verify that the District is realizing the
projected cost savings.
SCHEDULE: Two months to completion after authorized PO is delivered.
COSTS: $25,000
ACCOUNT NO: 1037-8337
BUDGETED AMOUNT AVAILABLE: $25,000
ATTACHMENTS: Quote from Technology Connection, excerpts from proposal
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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INNOYATIVE DATA CEN7ER S�LUTIONS
DATfi 4 1 2013
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2370 Gettoa Business Pk Dr Quotation# 4012013
Brighton,MI 48114
p:810-588-4369 f:810-588-4546
www:technology-connection.com
Chris Skelly&Carol Swain Quotation valid until: 4/30/2013
South Tahce Public Utility Disfazict Prepa�ed bys Jeff Malpeli
1275 Meadow Crest Drive
South Lake Tehce,CA 9615Q
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Includes:Airflow Management, � "
Environmental Monitoring dr One OnsiEe
Maintenance Health Check.
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THANK YOU FOR YOUR BUSINESS!
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use of blanking panels oe a direct coofing course,there is a significant amourrt of cold a
air supply that is being wasted in the hot aisle.We want cotd supply temperatures `
hitting the server inlet,and warm exhaust air making its waybacklop theAC unit
return.Poor GRAC unit perfortnance is a direct resuft Nom inefficient retum '
temperatures.Also,supply vents need separation from retum air vents.
Over Cooling:
• Most common ineffiaency in a data center environment vrithout a raised floor.With
the cament set up of the voaling units and the dud work,the�e is a high amount of �
; ootd aK beiog deGvefed into the room which is causing the whole room to be cold.We
want to better focus the coorr�g souroe to bniy knpact the sen+er inlets so we can cut
down on c�oling consumption.W�houta solution to separate the wartn and cold air
supply,it is difficult to push the cold air where it needs to be. F
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Lack of Real>TimeRTemp�ratureand Monitoring; �
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server temperature:spite�and tlownL'me cae occurwithout any visibility.
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�limi�ate Mixing of Hot and Cold Air
■ With FlowLogix,we will be implementing a solutionto completsly separate hot and '
E cold air at the rack level.With this,we will be able to reduce the cooUng footprint,
therefore reduce on eneryy costs in the data center associated with cooling,
Re-engineering of cold sir supply
• With FlowLoga,we will be engineering a new cooling system that wilt provide a direct
caoling source to your critical equipment.With proper supply afr venttlatio�,servers
wi11 be delivered the proper amount of CFM to the froM intake,therefore:maximizing
temperatures ta meet ASHRAE stendaais without wasted coofirtg.�th the
construction of the environmeM,TechnWo�y Connection has enQineeFed a sofution �
that wifl nof require�ny doHmRime or reconfiguration of the equipment itself.
RaGk Temperafute Manitoring
• With Flowl,o�QC yre�ilt depby s wIre tr�e t�nperature monitoring system to give you
tull vis�bility of yo�ir t�ck3empettafutes on a real tlme basls.W�h th3s technology,you
will now have tfie��(��ity tp tretl�i 8{Cmperature spike and prepare a disaster recovery
solut�n before it�CtiJ811�#tAppens:
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Summary: Summary: �
Wifh the current 000ling configuration With the need of separation of the �
in the environment,a large amount of cold air supply and retum verrts,we ;
supply sir you are paying for'iS short will implement cotd aisie containment
cyding direckly badc to the retum for complete Isolation of the supply air �
vent.A!G units work most efficfeMly and retum air.In resuft,we are able to �'
with warm air retums,therefore we cycle off the 1.5 ton unit forenergy
need to separate the supplyhetum.In savings.The return air temperatures #
order,to reduce the cooling foatprint will be more efficient back to the 3 ton
without creating,hot spots,we need to unit which can also add additional
separate the:suppties and returns so energy savings associated with
aI1 the cold airis hitting the front- oaoling. '
intake of the heat load�and all the hot
air is properly retuming badc to'the
retum vents.
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Techeobgy Connection wiU monitor the environment through wiro-free sensors
strategically placed in cold alsles to ensure e constant balanoe irt temperaWre,and
record real-time data.These 6ensors are monkored through sottware provided by
TechnotogyConnection,and wilf be owned by clienb and Ioaded on4o a elient prcvided
workstatlon.When the trending date begins io change,our experts fxus on that data to
determine what in the environmeM is Causing fhat change,whether it is a new cut out,a
i change in perforated t�e placemeM,an adjustment to CRAC unk settings,etc.
Installed Monitoring Package Additional Tags for Sale: �
Includes: ■ Fluid DetectorTag
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■ Humidity Tags • Humidity Temperature Tag
� M2001�temakional Fiwed Reader ■ Dry Contact Tag
• Sensor NAanayer SoftwaFe
• 5ensor Manaqer License
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• wee�rs e«� 5pn Est'i�eto�see- • W�Ncdayt 8am—7pm ESTf(866)836
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Nurt�er of Units Shuttiop OfF 1
Unit Vatts: 208v
Untt Amps� 40a
208v x 40a: 8,320 WaKs
8,320YUatls/1,000: 8.320 kW.
8.32dkW z 8,760 hours per year. 72,883.20 kWtyear
Ener�y Cost: i0.1Qt per kU4h
72,883.20kW.yr x$0.1 U1: 7,361.2D
Mbnthiy energy sav�gs: f813.43
Annual enerpy savinQs: 57.361.20
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Airflow Management Annual NlaintenanceMealth'Check:
■ Cold Aisle ContainmeM • O�ite Bi-Annual Health Checks
■ Blanking Panels � Ongoing CF0 Modeling SuppoR
• Installation services ■ Recommendallons on additional
• CFD engineering efficiency measurea
� Annual Maintanenos aloNnng for CPD
Environmerrtal Monitoring: �nges run per month for one year
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7emperature Tays � CFD enyineering
� Temperature+Humtdity Tags M i�tena�C�Cost•
• Sokware
• Licensing �!n C�st�d
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• Installat3pnli�rofassional Servioes
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JameS R.JoneS
"�� f�u b 1 i c U t��ity D i�tri��t Randy Vogelgesang
Kelly 5heehan
Eric Schafer
1275 Meadow Cr�t Drive•South Lake Tahr�e•CA 96150-740t
Phone 530 54-4--6474•Fax 53�541-4614�www.5tpuct.u5
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: John Thiel, Principal Engineer
Julie Ryan, Sr. Engineer
MEETING DATE: April 18, 2013
ITEM-PROJECT NAME: WOSP (Water System Optimization Project)
REQUESTED BOARD ACTION: (1) Approve Contract Amendment A to Task Order 1 to
West Yost Associates, in the amount of $44,886; and (2) Approve Contract Amendment
A to Task Order 2 to KJ (Kennedy Jenks Consultants, Inc.), in the amount of$29,579.93.
DISCUSSION: The WSOP is being completed by a joint effort of District staff, West Yost
Associates, and KJ. During the course of the project, additional and expanded work
tasks have been identified. Some of these have been completed and some are in
progress or forthcoming. The compilation of all work on the WSOP will be completed by
June, 2013.
The District has requested the additional work, finding it necessary and beneficial for
the effective completion of the project, and that the additional efforf will add
significant value to the final product. These two contract amendments address the
additional work performed or to be performed by the two consultants, as discussed
below.
The budget amendment requested by West Yost Associates includes additional work in
the following areas:
(1) Model development including extensive work to integrate modifications to the
District's GIS geodatabase with the new GIS-based water model, InfoWater. District staff
worked with West Yost Associates through six different replications and over ten
thousand GIS edits resulting in an expanded, more detailed geodatabase with a fully
integrated water model;
(2) Development of water demands, future assessments, research on land use data
and available planning documents;
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John Thiel and Julie Ryan f
April 18, 2013
Page 2
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�3) Incorporation of newly available LiDAR elevation data; �
(4) Expanded model calibration efforts; F
(5) Additional modeling scenarios and system assessments; �
(6) Development of a system hydraulic grade line;
f (7) Additional participation in the CIP development and final reporf compilation;
(8) General project overhead due to the extended schedule.
The budget amendment requested by KJ includes additional work to coordinate and �
incorporate the additional work products from District staff and West Yost Associates, *
and including additional costs due to extended project duration. The WSOP was �
originally scheduled for completion by September, 2012, and KJ budgeted their time i
accordingly. The District extended the project duration by nine months, which resulted �
in additional costs as follows: �:
(1) KJ has re-evaluated the level of effort required to complete the project, finding �
savings in some areas and additional effort required in others, and requests an
additional $22,949.93 to complete the original scope of work accounting for the �
extended project schedule.
(2) To finalize the Condition Assessment Technical Memorandum, KJ needs to ;
g integrate the results of the water system capacity evaluation being performed by West �
� Yost Associates. The original project schedule had that evaluation occurring earlier in �
; the project, but it was delayed. As a result, KJ will have to prepare a second draft of €
the memo for Staff review and approval. KJ requests an additional $2,930 to prepare }
the additional draft memo. t'
(3) The original schedule assumed that West Yost Associates would provide '`
hydraulic modeling results for the existing system to KJ prior to the System Deficiencies ;'
; Workshop, which was held for Staff in December, 2012. Since the model was not �
complete, KJ had to expend more effort to prepare for that workshop, and requests an
� additional $690 to account for this additional effort.
; (4) Unrelated to the project schedule, KJ has requested an additional $3,010 to �
� perform work beyond the original scope. At Staff's request, KJ will supplement the
° Capital Improvement Projects task with planning information that considers the industry
standard life expectancy for different classes assets. Staff will use this information to ?'
inform long range planning for the replacement of assets. _
Staff requests that the Board accept the budget amendments presented from West
Yost Associates in the amount of�44,886 and from KJ in the amount of$29,579.93.
These will be performed as Amendment A to Task Order 1, and Task Order 2,
respectively, which are being performed under their current Master Senrices Agreement ;
with the District. The total amount of the two amendments is $74,465.93. As requested
by the District, the EI Dorado County Water Agency has approved an increase in grant
funding for this project for the 12/13 fiscal year to $55,000 which will bring the total grant
funding amount for the project to $1 10,972.
;
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John Thiel and Julie Ryan
April 18,2013
Page 3
SCHEDULE: As soon as possible.
COSTS: $74,465.93
ACCOUNT NO: 2029-7097/WTRSMP
BUDGETED AMOUNT REMAINING: $
ATTACHMENTS: Budget Amendment Proposals from West Yost Associates and Kennedy
Jenks Consultants, Inc.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-13-
wESr rosr
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ASSOCIATES
Con:utring Exgineers
March 13,2013 Project No.: 489-00-12-01
Mr.Paul Sciuto
Assistant General Manager/Engineer
South Tahce Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe GA 96150
SUBJECT: South Tahce Public Utility DishicYs Water System Optimization Plan—Budget
Augmentation Recjuest
Dear Paul:
we are � com�,ieetion of t� sowh Tat�e Public ut�llity n;s�ct (n;�ict) water sy�em
Optimizativn Plan(WSOP)Project contiac�In oompleting fi�is wodc and in response to the Dis�tric,t's
�� �8 � P�l�� R►e perforn�ed some additianal seivices that inca�eas�ed the origiaal
anticipated level of effoit associated with our basic soope of wodc A�coi�dingly, we would 1�7ce to
�t the costs associated with these necessary tasks for your consid�ation.
Table 1 presents a summaty of th�e btdget invoiced to date,by main tasl� for the WSOP, inchding
chazges c�a�entlY being held for wo�performed at the raq�e.st of Disbrid staff
Tab{e 1.Summary of Ori�nal Water System Optlmization Pian versus Adual Invdoed
Taslt 1:General Proje�t Management 5.615 7.320
� Taslt 2'Projed Mee�ngs and Board P�ora 8.556 3.1T5
Task 3:E�(ng Da1a Caecfion 13,246 29.018
Taslc 4:Level of Service Sbudy 0 1,656 1.307
Taak 5:Fly�c Model 30.367 46,844 7.715
Tesk 6:Sysl�m EvaNia�lon 49,435 11.412 3,509
Task 7:Capimi Mprotiement ProjecFs 0 0
Taslc 8:Repart Pnep�atlon and Review 0 0
Total 107,219 99,425 12,531
Task 1 –General Project Management
This task consists of preparing monthty billings and status updates to the Dishict_ Several
unanticipated factors not includ�ed in the original scope have resulted in this task going over the
original estimated budget. The orig�al estimate on how much work would be involved for the
monthly billings did not inclu�e the complex project tracking requested by the District. The
detailed table included,with billings,requued additional effort to set up and aLso maintain by our
accotmting staff beyond our typical billing requirements. In additioq the District requested
1.�.!RwcGa.:h F;�rh[ ,c.4,attr?i� "v?::5 -+ �,�. .s'{^�3;�`r,'. �5. a':C:µ� r�.s=:s:" ,� ,,;t�? v. b. .. .. ,
�
Mr.Paul Sciuto
March 13,2013
Pa�e 2
West Yost Assaciates(West Yost)participate in the monthly status conference calls that were not
included in our ori,�inal scope.
While this level of effort was not contemplated as part of the original scope, this work provides
added value to the project in trackin� and keeping �e Disirict informed on the project status.
West Yost will continue to provide montlily status and billing reports to the District and
participate in the monthly status calls through completion of the project. The cost to perform the
rem ��'ning work described above is estimated at 52,515 and the task is currently overcharged by
S 1,705.The total additional budget requested for Task 1 is S3,8b3. q
Task 2- Project Meefings and Board P�esentations �
t
�
This task consists of or�anizing and coordinating meetings at key milestone points during the �`
project. Tlus task is made up of the following subtasks: 201 -Kickoff Meeting; 202 -Response
to Board Inquiries; 203 - Conference Gall Review of TM 1B; 204 - Conference Call Review =
TM 3; and 205 Review Meetin�of TM 4B.At this time, only Task 201 has been completed. The ;
remainders of the tasks have their full budget remainiug. ;
West Yost will continue to coordinate with the District on ad�essing their connnents on the project ��
TMs. The remain�b�dget in d�is task of 55,381 is sufficient to complete the planned meetings and �
coardination�—m�,vn the project TMs.The Task 2 budget is nnchanged at 58,556. �
�
�
Task 3- Existing Data Collection �
�
This task includes coordinating with the District on data request, review of avaiiable water �
demand infotmation, and preparation of a TM documenting the demand estimations and r
projections. This task is made up of the following subtasks: 301 -Develop Data Request; }
302 - Data Acquisition; 303 - Water Demands, Growth Projections; 304 - Prepare Draft �
TM 1B; and, 305 - Prepare Final TM 1B. At this time, Tasks 301 through 304 have been �
completed. Task 305 is the only task with remaining work to be completed. The following �
information presents the status of each subtask. �
,
Wodc on Task 301,Developing ti�e Data Request,was done within scape and under budget.This task �
is complete. �.
p
S'
Wo�c on Task 302, Data Acquisition,required additional effart to complete. Initial ass�mptions on �
the data acquisitian were b�sed on�he DistricYs GLS bein�developed in a manner easy to import into �
GIS and not requiiing much review. However, after review of the initial geodatabase received, �
West Yost and the Disirict deteimined�ene were several modifications that needed to be made to the
geodatabase to establish a more one-to-one relationship betwcen the hydraulic model and the GLS.A `
key issve was�e breaking of pipelines at fitting locations for tees and crosses.It was detecmined the 4
District needed to create the b�eak in the pipelines in the GIS priar to the files being converted to die =
hydraulic mo�l. After receiving the updated geodatabase from the District, West Yost performed `
additional review of the data received. Seve�al iterations of geodatabase review wene performed t� �
�
add��ess issues such as duplicate Facility IDs, 0-iuc� diameter pipelines, mis-labeled pipeline type k
(blow-off when it should have been distnbution), and additional pipeline break issues. The Dishict e
prnvi�ed a total of six geadatabases,which West Yost reviewed for compahbility wi�the hydraulic :�
:�'
_ niodel.This task is complete. �
�
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W E S T Y 0 S i A S 5 O C I A T E 5 —16— t�t�q�\oo-t 2-ot�w%ost 3 t s.pt t eYag.r�g `
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r
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Mr.Paul Sciuto
March 13,2013
Pa�te 3
Wodc on Task 303, Water Demands, nequired additional e�ort to complete. A$er review of the
available data finm d�e Dis�ic� it was �etezmined the documents that were planne�i to be used for
demand estimatians and projections had inconsistent data and therefore, could not be relied on or
reqtured additional effort to oonfum the infoimation.An exan�ple of the incansistent data in repo�ts is
reflected in t�e Dishicr's 2010 UQVMP projections showing a 50 perc�ent red�ctio�in d�eznands from
2010 to 2030,which is not resso�able.West Yost received land use data from the City of Soudi Lake
Tahoe and El Doisdo County.These datasets had con8icting infoimahon an land use t�at needed to
be reconciled For future�d projectio�ns, the City of South Lake Tahoe was not able to provide
shapefiles of the �d futtme development areas. West Yost used the available fi�ures m the
General Plan to re�reate the development areas to use far future demand projectiaos in the hydraulic
model. Development of a system diurnal ciuve required a different methodology than origanally
sc�oped.. Tlie Dishict does not c�eutly collect the flow data from wells and tanks on an hourly basis
and t�is lack of hoiuiy data available r�equired West Yost to use AW WA's diumal curve and the
DistricYs s�ewer inflow data to deteimine an accepfable system diurnal for the water system.This task
is complete.
Wo�c an Task 304, P�pare Ihaft TM, required additional effort to complete. The level of detail
raquired to explain the data available, the methodology used for demand estimation and projedion,
and d'nimal development was not oiiginally anticipated in the scope of wo�c.This taslc is campl�e.
Work on Task 305, Prepare Final TM, has not been completed at this time, as West Yost is
coatdinating with the Dis�ict on commenfs received to e�une comments are ad�d adec�uately in
the Final TM
WLile this level of effort was not contemplated as put of the original scope, this wo�provides
added value to the project. Coozdinating on the GIS development creates a better connection with
the model and identified inacx�uracies ia the Dishzct's GIS, whic�were able to be comected. The
demand�4timation anci diu�nal develapment illu.�trate the need for the District to collect data in a
manner for futune impmvement in evaluating how de�ands are distnbuted and the pattern of use.
The cost to perfoim the remaining work �esciibed above is estimated at 51,069, the task is
cuirendy overchazged at 515,772. The total additional budget reqt�ested for this Task is 516,841
(515,772+51,069),which inc:reases the Task 3 budget to 530,087.
Task 4—l.evei of Service Study
West Yost's original scope and budget did not include Level of Service. However, West Yost
believes participation in the wo�cshops and ineetings pertaining to Level of Service were vital in
understanding the District's goals for service to customers. West Yost staff attended the
Board Meetings held May 17-18,2012,and the workshop held November 15-16,2012.
The budget requested for Task 4 is S2,9b3,which includes approximately S 1,307 in held charges.
In addition to the budget request shown,West Yost staff has not charged time(up to 16 hours) for
the participation in the Board meeting and workshops mentioned above.
W E S T Y O S T A S 5 O C I A T E S -17- ��c��ev�oat2-0t�vvho:it3�3Rt te�t�
E �
Mr. Paul Sciuto
Mazch 13,2013
Page 4
Task 5—Hydraufic Model
This task includes importing and updating the hydraulic model with the DistricYs GIS,
planning and conducting Gvalue testing, model calibration, and preparation of a TM to `
document the work performed. This task is made up of the following subtasks: 501 —Model
Import and Update; 502—GValue Testing Plan and Execution; 503 —Flow and Pressure Plan
and Execution; 504 —Model Calibration; 505 —Prepare Draft TM 3; and 506 —Prepare Final
TM 3. At dus time, Tasks 501 through 505 have been completed. Task 506 is the only task
��remaininz yyOlk t0 be COIriP18te(�.
�
Work on Task 501, Model Import and Update, required additional effort to complete. The
Distr�ict's GIS was used as the basis for creating the hydraulic model. The six iterations of the
DisiricYs geodatabase increased the effort required on this task (see Task 3 above). West Yost
perfornied multiple imports of the GIS data into the hydraulic model that were not included as
part of the orig,inal scope for this task. West Yost also obtained LiDAR elevation data to use for �
extraction which was not initially available when the project began. Additional effort was
required to con�are the LiDAR elevation to the available suivey elevation of facilities and
confimiation of the datum and elevations.This task is complete.
Work on Task 502, Gvalue Testing Plan, required additional effort to complete. The original ='
scope assumed up to 15 hydrant test locations would be developed based on age, diaineter, and
material of pipelines. However, after reviewing the data available in GIS, the uncertainty in the
age of pipelines resulted in the development of 19 hydrant test locations, plus fovr altemative
locati�s to ensure a broad�er sampling of pipeline types.�is task is complete.
Wodc on Task 503,F'low and Pressure Plan Execution,required additionai effort to complete. The
extra effort for this taak reflects the additional hydrant test locations perfomicd in the C-value
testing plan,and the compiling of the additional data collected.TLis taslc is camplete.
Work on Task 504, Model Calibra#ion, reqaired additional effort to complete_ Calibration of the
model ide�tified several facilities in the GIS with connectivity issues. Same pump stations and
pressure reducing valve stations required canfiimation of direction of flow in �e pipelines and
settings to reflect the system operation at the time of the C-value testing. In addition, pipeline
configivation of fill and drain lines needed to be corrected and the localions of nornaally closed
valves between pressvre zones needed to be identified. Several locations were also identiSed with
inconsistent pipeline diameters from the GIS data dtuing the cah�bzation.TLis task is complete.
Work on Task 505,Prepare Draft TM,required additional effo�t to complete.Additional write-up ^
e�laining the work on reconcilin�t the GIS data with the hydraulic model, elevation extraction
methodology,hydrant testing, and demand allocations resulted in more effort than in the original
scope and budget.This task is complete.
Work on Task 506, Prepare Final TM, has not been completed at this time. West Yost will
complete this task after comments&om the Draft TM are received
W E S T Y O 5 T A 5 S OC I A T E S -18- rt�e��\oa�2-0t�vw�oststa�t ta�agerag
Mr.Paul Sciuto
March 13,2013
Page 5
While this level of effort was not cantemplated as part of the original scope} this work provides
added value to t�e project. The effart for developin�,t the hydraulic model and obtaining additional
hydrant test data, accurate elevation dataset, and facility configuration has resulted in a hydraulic
model tfiat closely replicates the Dishict's system and provid�s resutts that can be used for firiure
system planning. The cost to perform the remaining work des�nbed above is estimated at 51,770,
the task is cusendy overcharged at S 16,477, and there is approximately 57,715 in held charges_
The total requested for this task is 525,962(51,770+516,477+57,715},which increases the Task S
budget to 556,329.
Task 6—System Evaluation
TLis task i�h�des d�evelapment of the hydraulic model far evah�ation of the exis�ng and firiure
system requirements. This task is made up of the following subt�s: 601 — Develop Scenarios in
Model; 602—Evah�ate Existuig Systenl; 603 —Evali�ate Vulneaabilities; 604—Evaluate Opezational
Effici�cy; 605 —Evaluate Water Quality; 606 —Evaluate Buildotrt System; 607 —Condwct 2-Day
Treining; 608 — Prepaze Draft TM 4; and 609 — Prepac�e Final TM 4. At this time, Task 601 has
bee�c�m�leted.
Wo�Ic on Task 601, Develop Scenazios, was done within budget. The scenario developn�ent for
evah�ation increased fiom up to 10 scenarios in the scope to twelve 9cenarios.TLis task is co�lete.
Wodc on Task 602,Evaluate F�xisting Syste�,is mostly complete at d�is time.Tbis tas�k is ex�ected to
go aver b�et b�sed on the exha wotk pe�fo�med in creating ihe system hydraulic gracie line(HGL)
figu�+es to show how the system operates,�was not included in West Yost's scope.
Wo�on Task 603,Evatuate Vu}ne�abilities,has stazted an+d the frna�arios have been created and
initial res� reviewed West Yost is evah�ating the results fio�pipeline breaks at four locations
wifhin the Di,shid t�at are ca�sidered vulnerable or vital to s�ptying water to differe�nt locations.
Wo�on Task 604,Evah�ate Opeiational Efficiency,has not been con�leted at this time.
Wor1c� Task 605, Evahaate Water Quality, is rec�meackd to be removed from evah�ation. Tbe
i�bility to create a diumal ctuve based on water systeffi d�ds an�d allocate demands 8�roug�ou�t
the sy�em where they occur cxeates a level of un�rtamty fa�tl�e re�tlts fi+am a water qaality analysis-
Wo�dc�Task 606,Ewahaate Buikiout Sce�ios,has statted with firt�me demands being allocated and
sc�nazios being dev+elaped in the hy�raulic modeL The number of sc�natios being evaluated has
i�eased fiam the original scope.The additional soenarios being evaluated will require extra effort to
ca�lete this task.
Work on Task 607,Condnct 2�ay Training,has not been invoiced at this time. This task is expected
to be c�o�leted within b��dget�West Yost will be cond�ctin�,t this h�ining o�March 18 and 19.
Wo�k o�Task 608,Prepare Dra$TM 4,has not been im�oiced at t�is tim,e. West Yost will prepare a
TM that detaiLs the develapment of sce�arios within the hydraiilic model,results of the modeling,and
reoomm�dations far improvenyents.This task is expected to be co�pleted within bwdget.
W E S T Y O 5 T A S S O C I A T E 5 —19— tt�qnev\oat2-0i�w►�oa�ata�t�wage��g
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Mr.Paul Sciuto
Mazch 13,2013
Pa�e 6
Work on Task 609, Prepare Final TM 4, has not been invoiced at this time. After submitting the
� Draft TM 4, West Yost will incorporate comments from the District in the final TM 4. This task
is expected to be completed within budget.
West Yost has appmxin�ately 53,509 in held char�tes for attending a meeting with Disbrict staff to
discuss system operations and preparing HGL figures. The total request for this task is �4,151,
which increases the Task 6 budget to S53,S86. `
Task 7—Capital Improvement Projects
West Yost original scope and budget did not inchxie repod preparation and review. However,
West Yost believes participation in review of the report would add value to the document.
The estimated bndget requested for Task 7 is 51,640.
Task 8—Report Preparation and Review ;
West Yost original scope and budget did not include repo�t preparation and review. However,
West Yost believes participation in review of the report would add value to the document.
_ The estimated budget requested for Task 8 is$1,640. v'
�
Budget Augmentation Summary �
In sumnoary, in order to addre.cs the additional wodc efforts reqiured from West Yost, we request
f}�t the above described scoge items and budget adjustiments be made to increas�e our authorized
not-to-exceed budget. With these additions, our project budget limit will be increased to
5164,636,as shown m Table 2 below.
Table 2 Summary of Requested Budget Augmentatlon
;
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Task 1:Gener�Pr�oject Managemer� 5.615 — 4,220 9.835 '''
Task 2 Project Meat�gs and Boetd� 8.556 — — 8.556
Taslc 3:E�sting Data Collecifon 13,246 — 16.841 30.08T t
Task 4:Level of Service Study 0 1.307 1.656 2.963
Task 5:Hydreulk Model 30.367 7.715 18,247 56,329
Task 6:System Evaluafbn 49.435 3,509 642 53.586
Sub�ota! f07,219 12,531 41,606 161,356
Task 7:C�ital Improvement Projects 0 — 1,640 1.640
_ Taslc 8:Report PreparaSion and Revigw 0 — 1.640 1.640
#
Ta�al 107,219 12,531 44,886 164,636
`" Revised bud9et nck�des origi��el budgat.reques�ed held d�er9es,and�equesied neM►bud9et b compleOa the Proje�t
W E S T Y O S T A S 5 O C I A T E S -2 0- tt�qae9\oat 2-0t�wr\oat st a�pt t ard��rg
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Mr.Paul Sciuto
March 13,2013
Pa},te 7
Please review our request and call me at your earliest convenience to discuss. Thank you for your
consideration in this maLter.
Sincerely,
WEST YOST ASSOCIATES
GG�;�
� _ _L
Charles T.Duncan,P.E.
President
RC.E.#55498
CTD:np
I
W E 5 T Y O S T A S S O C 1 A T E 5 —21— rt�q�ev\oo-t 2-0t�vw�o3t 3 t a�pt i weger�rp
8 April 2013
Mr. Paul Sciuto
Assistant General Manager
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150-7401
Subject: Budget Amendment#1 Request
2012 Water System Optimization Plan Project
K/J 1270004*00
Dear Mr. Sciuto:
This 2012 Water System Optimization Plan (WSOP) Project budget amendment#1 letter covers
additional work that has been and will be completed to bring this project to a close.
The enclosed budget amendment table 1 shows where level of effort has exceeded the task
budget and where we have completed tasks for less than anticipated budget, and estimates the
level of effort required to complete the remaining tasks. The In addition, the District has
requested we complete additional work to enhance the information in the WSOP.
The major factor in the cause for a request to increase in the budget has been extending the
completion of this project beyond the original completion date of September 2012 to June 2013,
which has impacted tasks 1 through 7. This has impacted our ability to complete tasks as
planned and caused tasks to be put on hold and then picked back up again at a much later date
as directed by the District. This resulted in an additional cost of$20,481.93.
We did not complete the Task 3 Condition Assessment Criteria and Table as efficiently as
possible due to an engineering staff change on our project team. We had to bring in a new staff
engineer to replace this individual. We have exceeded this task budget by $5,219.50. Of these
costs there were hours for Rod Houser(9 hours) and our Administrative Aide (Tiffany Petrissans
—9.5 hours) required due to extending out the project schedule that impacted our efficiency in
completing this task. We request that$2,468.00 be included in this budget amendment to cover
these hours.
Under Task 3, our work has been impacted to complete Technical Memorandum (TM) 1A. The
impact has been due to a need to update the condition assessment tables and modify the TM
1A to incorporate capacity evaluation of the existing water system. This wor{c product is to be
completed by West-Yost. We did not originally budget for a second round of the draft TM 1A or
another round to update the tables. We estimated this will require additional engineering and
administrative aid effort as shown on the enclosed table under Task 3— KJ Prepare Draft TM 1A
for the amount of$2,930.00.
Under Task 6, since we had not received the existing hydraulic modeling results in advance of
the Deficiencies Workshop, it took more effort to prepare for this Workshop, which we have
c WocumeMS and xltin95Yoh�VoCal se�ngs�pararY iMemet iks�toutlookN2rbpduyWudget�#1 Itr IS13.doc
�
Mr. Paui Sciuto
South Tahoe Public Utility District
8 April 2013
Page 2
documented at $1,495.00. We will take ownership of some of this inefficiency in the amount of
$805.00 and request this budget amendment include $690.00.
Under Task 7, the District has asked that we provide additional information on the large assets �
and develop recommended useful life for these assets. We will develop classes of assets and '
industry standard life expectancy. This extra effort, which is beyond the scope of the project, will `
require a level of effort of$3,010.00. �
A summary of the budget amendment no. 1 is as follows:
Task Amount '
�
�
{ 1. Balancing the project level of effort $20,481.93
2. Task 3—Condition Assessment $2,468.00
3. Task 3—Condition Assessment Table and TM 1A update $2,930.00
;
4. Task 6— Deficiencies Workshop $690.00 ��
r
c
5. Task 7—Asset Class & Useful Life addition $3,010.00 �
�
,
Total Budget Amendment#1 Amount $29,579.93 �
; Current Contract Amount $156,460.00
d
Revised Contract Amount $186,039.93 �'
�
�
�
�
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If you are in agreement with our budget amendment#1 please prepare a contract amendment '
for the amount of$29,579.93. If you have any questions on this budget amendment, please do
not hesitate to contact me at (916) 858-2722. It is our pleasure to continue to work with the
District on this project.
; Very truly yours, `
KENNEDY/JENKS CONSULTANTS
Tim Williams, P.E.
Project Manager
Enclosures(Table 1)
cc: File 1270004*00/2.01
c:ldocurt�ents and se16n9s1johntYocal setdngsltertywrary intemet fileslco�eM.outlook112rbpduylbudget�nE#1 Itr 4-g-13.doc i
General Manager
Richard H.Solbrig
� . �aso • -�r
� t ,� � �� Directore
U Chris Cefalu
JameS R.Jones
--�- a�,�� � r � � ♦ Randy Vogclgesang
�u�i�� U�jClt�v �f�tr`�� KellySheehan
�� Eric 5chafer
1275 Meadow Cr�eSt prive•aouth take Tahoe•CA 96150-7401
t'�rane 530 544-6474•�ax 530 54-t-0614•www,stpud.u�
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: April 18, 2013
ITEM- PROJECT NAME: Temporary Collections Help for Customer Service
REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Personnel Services for
one temporary employee, in the estimated amount of$23,000.
DISCUSSION: This position will continue to pursue residential and commercial delinquent
accounts. Normal day-to-day activities, including continuous customer service relating
to meters, makes it very difficult for customer service representatives to dedicate the
time needed to pursue delinquent accounts. Staff is recommending utilizing a
temporary employee from July 1, 2013, through June 30, 2014, to work exclusively on
delinquent residential and commercial accounts, allowing the District to collect
revenues due for services provided.
SCHEDULE: July 1, 2013-June 30, 2014
COSTS: $23,000
ACCOUNT NO: 1038-4405, 2038-4405
BUDGETED AMOUNT REMAINING: $11,500, $11,500
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer 8�Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-25-
6eneral Manager
Richard H.Solbrig
♦ 1�s
C� ���r /'"� /'"� Dircctore
� u� �� ( J j""'� Chris Cefalu
V� LJ \�./ JameS R.JoneS
""" `'�ri+' � RandyVogelgeaang
fi�u b[i c U t�f i-�y D i�tr�c-� Kelly Shechan
Eric Schafer
12?5 Meadow C►�e�t Driv�e•aouth Lake Tahae•CA 96150-7401
f'hone 530 544-6474•Fax 530 541-06i4•NMNV.5�.U5
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Paui Hu hes, Chief Financi I
9
a Officer
MEETING DATE: April 18, 2013
ITEM-PROJECT NAME: 2007 Sewer Debt Refinancing
REQUESTED BOARD ACTION: Approve Resolution No. 2926-13 authorizing the execution
and delivery of a loan agreement to refinance a 2007 sewer revenue installment sale
agreement of the District, and approving related agreements and actions.
DISCUSSION: District staff has been working with Bartle Wells Associates to complete a
refunding of the District's outstanding 2007 sewer debt to take advantage of the
current markets low interest rates. The District will refinance approximately$8 million
currently carrying a 4.2% interest rate, to a 2.46%rate creating an $800,000 savings over
the remaining 14.5 year term. The bank which proposed the most attractive terms was
BBVA Compass which recently provided financing to the District for the Headworks
project, the 2004 sewer debt refunding, and the water borrowing and refunding which
closed last week.
Resolution No. 2926-13 authorizes execution of the loan agreement and the
engagement of Jones Hall, a professional law corporation, as Bond Counsel. Bill
Madison from Jones Hall has been the Bond Counsel for several District financings.
SCHEDULE: Financing scheduled to close the first week of May 2013
COSTS:
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAlLA6LE: N/A
ATTACHMENTS: Resolution No. 2926-13
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-27-
� RESOLUTION NO. 2926-13
2
3 A RESOLUTION BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE
PUBLIC UTILITY DISTRICT AUTHORIZING THE EXECUTION AND DELIVERY
4 OF A LOAN AGREEMENT TO REFINANCE A 2007 SEWER REVENUE
INSTALLMENT SALE AGREEMENT OF THE DISTRICT, AND APPROVING
5 RELATED AGREEMENTS AND ACTIONS
6
7 WHEREAS, the South Tahoe Public Utility District (the "District") is authorized
pursuant to the provisions of Articles 10 and 11, Chapter 3, Parf 1, Division 2, Title 5
$ (commencing with Section 53570) of the California Government Code, as amended
9 (the "Bond Law"), to issue its revenue bonds for the purposes of financing and
refinancing improvements to the Sewer System operated by the District (the "Sewer
10 System"); and
11 WHEREAS, in order to finance certain capital improvements made to the Sewer
�2 System, the District has previously entered and delivered an Installment Sale
Agreement, dated as of August 1, 2007 (the "2007 Installment Sale Agreement"),
13 between the District and Public Properfy Financing Corporation of California (the
14 ��Corporation"), in the principal amount of$10,000,000, pursuant to Section 16431 of the
California Public Utilities Code, and installment payments under the 2007 Installment
15 Sale Agreement are presently outstanding in the principal amount of$8,006,390.13; and
16 WHEREAS, under the 2007 Installment Sale Agreement, the District has the right to
�7 prepay installment payments due under the 2007 Installment Sale Agreement (the
"2007 Installment Payments") at any time; and
18
WHEREAS, the District wishes at this time to refinance the 2007 Installment Sale
19 Agreement, in accordance with the terms thereof, and thereby realize interest savings;
20 and
2� WHEREAS, under the Bond Law, the term "bonds" includes bonds, notes, and
other forms of obligations, such as loan agreements; and
22
23 WHEREAS, the Board of Directors wishes at this time to authorize the execution
and delivery of a Loan Agreement, between the District and the Compass Bank (the
24 "Loan Agreement") under the Bond Law to refinance the 2007 Installment Sale
Agreement; and
25
26 WHEREAS, the Loan Repayments due under the Loan Agreement will be secured
by a pledge of and lien on the Net Revenues of the Sewer System; and
27
WHEREAS, the Board of Directors of the District has duly considered such
28 transactions and wishes at this time to approve said transactions in the public interests
29 of the District;
30 XXXX
-29-
y{
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ti
� NOW,THEREFORE, BE IT RESOLVED by the Board of Directors of the South Tahoe '
F
2 Public Utility District as follows:
t ?
3 Section 1. Approval of Loan Agreement. The Board of Directors hereby
4 authorizes the incuRence of the Loan under the provisions of the Bond Law, in a
principal amount not to exceed $8,400,000, for the purpose of providing funds to
5 refinance the 2007 Installment Sale Agreement, pursuant to the Loan Agreement, which ;
is hereby approved in substantially the form on file with the Clerk of the Board, together
6 with any changes therein or additions thereto deemed advisable by the District's
7 General Manager or Chief Financial Officer. The President of the Board is hereby
authorized and direc#ed to execute and deliver, and the Clerk of the Board to attest,
8 the Loan Agreement on behalf of the District, and the execution of the Loan
Agreement by the President of the Board shall be conclusive evidence of the approval }
9 of such changes and additions. The Board of Directors hereby authorizes the delivery °
E
10 and performance of the Loan Agreement.
11 Section 2. Refinancing of the 2007 Installment Sale Agreement. The Board of �:
�2 Directors hereby authorizes and approves the refinancing of the 2007 Installment Sale
Agreement from the proceeds of the Loan. The refinancing of the 2007 Installment Sale
13 Agreement shall be accomplished as provided in the Loan Agreement.
14 Section 3. Engagement of Professional Services. In connection with the
� 15 Preparation, execution and delivery of the Loan Agreement, the Board of Directors ;
� hereby authorizes the firm of Jones Hall, A Professional Law Corporation, to act as bond
�
16 counsel to the District, and Bartle Wells Associates, to act as financial advisor for the
District. The Chief Financial Officer is hereby authorized and directed to execute ;
17 agreements with such firms, in the forms on file with the Clerk of the Board. _
�$ Section 4. Official Actions. The President, the General Manager, the Chief
�g Financial Officer, the Clerk of the Board and any and all other officers of the District are �
hereby authorized and directed, for and in the name and on behalf of the District, to x
�.
20 do any and all things and take any and all actions, including execution and delivery of
2� any and all assignments, cerfificates, requisitions, agreements, notices, consents,
instruments of conveyance, warrants and other documents, which they, or any of them,
22 may deem necessary or advisable in order to consummate the transactions described p.
herein. Whenever in this resolution any officer of the District is authorized to execute or �
23 countersign any document or take any action, such execution, countersigning or �
24 action may be taken on behalf of such officer by any person designated by such
officer to act on his or her behalf if such officer is absent or unavailable. ;
25
Section 5. Effective Date. This Resolution shall take effect from and after the °`
26 date of its passage and adoption. �
27 ;:
�
28 �
�
29 ;'
30 XXXX
-30-
� WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
2 resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regular meeting duly held on the 18th day of April,
3 2013, by the following vote:
4 AYES:
5
NOES:
6
� ABSENT:
8
9 Eric Schafer, Board President
10
ATTEST:
11
12
13
Kathy Sharp, Clerk of the Board
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
-31-
General Manager
Richard H.5olbrig
� • 1850 • �
/"� �� � � ^ Directors
� j �'� ChriS Cefalu
�"� `� James R.JoneS
'��iN±^`�" p ( /+ � ( t eG H./ Randy Vogelgesang
1 u b 1'lj V�jl�'ty ���Jt) �i✓ V Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive•Sauth lake Tahoe•CA 96150-7401
f'hone 530 5Q�4-6474•Fax 530 541-06i4•wtivw.stpud.us
BOARD AGENDA ITEM 4 f
TO: Board of Directors
FROM: Kathy Sharp, Clerk of the Board
MEETING DATE: April 18, 2013
ITEM-PROJECT NAME: Board Policy Section 2010: Election of Directors
REQUESTED BOARD ACTION: Approve amendment clarifying District elections will take
place on even-numbered years, and other minor language changes
DISCUSSION: The Board voted on March 7, 2013, to adopt Resolution 2922-13 to the EI
Dorado County and Alpine County Board of Supervisors changing the District election
cycle to even-numbered years to realize cost savings. Both Boards of Supervisors
approved the request. The Board Policy Manual has been amended to reflect this
change. (Changes are reffected with strikeouts and underlines.)
SCHEDULE: N/A
, COSTS: N/A
ACCOUNT NO: N/A
' BUDGETED AMOUNT REMAINING:
' ATTACHMENTS: Amended Board Policy 2010
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-33-
I
South Tahoe Public Utility District
Board Policy Manual
Y ,
��e����i, of������#�r�g�i��� Ur,���i��tic�r� -����f 0=�1'
2010.10 The election of Board members is governed by various sections of
the State of California Government Code, Public Utility District Act,
and Elections Code. Elections are conducted according to the EI
Dorado County �'���s--B ^°�^�e� Reqistrar of Voters and
adhere to the provisions of law relating to the manner of holding and
conducting general elections for the election of State and County
officers.
2010.20 The five-member Board of Directors are elected by popular vote of
the general public who reside within the boundaries of the District.
2010.30 Each person running for a seat on the Board must be a resident and
a registered voter within the District. It is the responsibility of the EI
Dorado County Elections Department to verify that the candidates
are eligible to run for a Board seat.
2010.40 The Board is composed of five "directors at large," each holding an
office designated as "director at large" seat number one, number
two, number three, number four, or number five, respectively. Each
candidate for Director must designate the particular directorship for
which he or she wishes to be a candidate.
Section 15956 of the Public Utilities Code provides that the Board of
Directors may adopt an ordinance that requires that candidates for
directors at large need not designate a numbered office. The
ordinance shall instead require that the candidates receiving the
greatest number of votes district-wide as there are directors to be
elected shall be elected to the Board of Directors.
2010.41 An employee of the District may not be either elected or
appointed member of the Board without first resigning as an
employee. If the employee does not resign, the employment
is automatically terminated upon being sworn into office.
2010.42 The spouse of an employee is eligible to run for a seat on the
Board. If elected, that person must abstain from voting on
items that would financially impact the employee.
-35-
_ '
i
��ec#ion of J�ir�c#ors an�I C�����ta��i�r� ��'�Ow�.
2010.43 Any Board member who holds dual offices that cause any
significant clash of duties or loyalties between the offices, if
the dual office holding would be improper for reasons of public }
policy, or if either officer exercises a supervisory, auditory, or
removal power over the other, will resign from one of the
incompatible offices in order to eliminate the conflict as soon �
as possible.
; 2010.50 Each candidate (whether or not they are an incumbent) shall pay
his/her own expenses related to running for office, e.g., filing fees,
candidate statement costs, advertisements, etc.
� 2010.51 A Board member will not include false or misleading ��
information in a candidate's statement for a general District E
election. Upon such a discovery, the Board member must �
immediately retract or publish a printed correction of the false
�
or misleading information.
�
�
�
_;
2010.60 Section 10507 of the Elections Code and Section 16001 of the n
Public Utility District Act determine terms of office. Under normal
�:
circumstances each Board member holds office for a 4-year term. {
Elections are held every two years. The election for seats #1, #2, �
and #5 alternate with the election for seats #3 and #4. '
�
�
2010.61 Government Code Section 53077 specifically provides the �
mechanism for enacting District term limits by a majority vote �
of the District's electors. The matter can be put on ballot either
through an initiative or through the Board's adoption of a
proposal for such term limits by a 3/5 majority vote. �
f.
�
2010.70 The EI Dorado County Clerk sets the nomination periods for each
�
election. Nomination petitions are issued by the County Clerk's office �
either in Placerville or at the South Lake Tahoe office. Official forms '
of "Declaration of Candidacy" are obtained from the EI Dorado �
County Elections Department in Placerville (or possibly from the EI
Dorado County Recorder-Clerk's branch office at South Lake
Tahoe).
2010.80 District Elections will take place "after the first Monday in November
of edc� even-numbered years." �;;��;�r, + ° €� ��^ ,,��; `
. ,
E
n��mh��oiJ �ie.�rc•
��a.ri ,
-36- �
,
���#i.i����f�?a�r����rs.��� �r�eri�at�+�n :������
2010.90 Newly elected Board members take office on the first Friday of
December in the year they are elected in accordance with Section
23506 of the Elections Code (Amended by Assembly Bill 3543 -
Harvey, Chapter 1161, Statutes of 1990-Special Districts,
Section 16).
2010.91 Newly elected Board members, between the time they are
elected and the time they actually take office, must conform to
all provisions of the Brown Act as if they had already assumed
office. e.g., they are not allowed to discuss District business if
two or more Board members are present, constituting a
quorum.
2010.100 Newly elected Board members may not act in an official capacity
until they have signed their Oath-of-Office. The Oath-of-Office is
sent from the EI Dorado County Elections department to the Clerk of
the Board. The Clerk must witness the signature of the Board
member and it is their responsibility to return it to the EI Dorado
County Elections Department.
2010.101 Newly elected Board members shall attend an orientation
session with the General Manager/District s#aff, and/or veteran
; Board members to aid in their transition as a Board member.
The orientation shall include: a tour of District facilities, a
review of the DistricYs Ten -Year Plan, clear communication of
future issues to be faced by the Board, opportunity for new
Board members to ask questions regarding direction and to
provide opinions and thoughts regarding direction. Training on
Board management skills and techniques, training on Board
management responsibilities, and training on business
processes will be offered if the Director desires to attend
special district training by outside associations.
Adoption Date: 04/01/93
Amended:05/21/98
Amended: 03/02/06
Amended: 03/18/10
Amended: 04/18/13
-37-
�QV-rH rqyo�
---�--��_ .�...,,�,_,
° - =•�==
�ew�� • 1950 •dds�e��G�
��� unurv o��
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er
Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 4,2013
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
April 4, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, California.
BOARD OF DIRECTORS:
ROLL CALL
President Schafer; Directors Jones, Vogelgesang, Sheehan.
Director Cefalu was absent.
STAFF:
Sciuto, Sharp, Hughes, Cocking, Ryan, C. Stanley, Cotulla,
Van Gorden, Bledsoe, Cullen, Eidam, Attorney Kvistad
G U ESTS:
Kae Reed, Lake Tahoe News
Moved Jones /Second Vogel eq sanq/ Cefalu Absent / Passed CONSENT CALENDAR
to approve the Consent Calendar as submitted:
a. Engineering Student Intern-Approved contract with Blue s
Ribbon Personnel for an engineering student intern from May
through October, 2013, in an amount not to exceed $25,000;
b. Pioneer Trail Services Relocation Project-Authorized staff to
advertise for bids;
c. State Streets, Pioneer, Sierra Tract MXUs (Mobile Reading Units) -
(1) Authorized exception to bidding procedures as outlined in the
Purchasing Policy for a sole source purchase of standardized
Supplies; and (2) Authorized purchase of Sensus MXUs from
-39-
REGULAR BOARD MEETING MINUTES-April 4, 2013 PAGE-2
Western Nevada Supply, in the amount of$89,812.80, CONSENT CALENDAR
including tax and freight; (continued)
d. 2013 Construction Inspection and Materials Testing Senrices-
Approved the proposal from CME Engineering to provide
construction inspection and materials services on an as- ;
�
needed basis;
e. ACWA (Association of California Water Agencies) Region `
� 3 Board of Directors Nomination Resolution-Adopted
Resolution No. 2924-13 nominating Paul Sciuto;
f. ACWA Region 3 Federal Affairs Committee Nomination �
Resolution No. 2925-13-Adopted Resolution 2925-13 '
nominating Paul Sciuto; �
�
�
g. Approved Regular Board Meeting Minutes: March 7, 2013; °
�
h. Approved Regular Board Meeting Minutes: March 21, 2013. '
�
�
<< _ ITEMS FOR BOARD ACTION �
�
; _ _ �
Moved Sheehan /Second Voqelaesana / Cefalu Absent/ PAYMENT OF CLAIMS �
Passed to approve payment in the amount of$900,841.45. �
i
i
� Water and Wastewater Operations Committee:The committee STANDING COMMITTEE �
met April 1, 2013. Minutes of the meeting are available upon REPORTS �
request. �
�
President Schafer reported there are 11 days left to file tax BOARD MEMBER REPORT �
retums and also mentioned recent implications of the Obama ;
Health Care. ��
i
{.
f
District Information Officer: Dennis Cocking reporfed on a recent �
grant application submitted (combined with a grant share �
program) in the amount of$500,000. Along with the application,
a list of projects in need of funding was submitted. It is anticipated
that grant funds of$250,000 will be received. ``
i
Chief Financial Officer: Paul Hughes reported on the status of STAFF / ATTORNEY REPORT
the TJ Maxx Water Connection. Among many options, Lukins is �
asking the Public Utilities Commission if it is possible for their rate-
payers to absorb the cost of the intertie. There is also concem {'
if, in the event of an emergency, water pressure could be sustained #;
if STPUD provides water for the Lukins system. There have been
numerous meetings with Lukins, TJ Maxx and the City and further �
discussions will ensue, including a meeting with the Fire Marshall. �
�
�
2:20 pm-2:45 pm ADJOURNED TO CLOSED �
SESSION AND ;
-40- RECONVENED TO OPEN �
SESSION �
�
�
�
_REGULAR BOARD MEETING MINUTES-April 4, 2013 PAGE-3
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel re:
existing litigation re: EI Dorado County Superior Courf Case SC20120227 GRCLT
Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12)
No reportable Board action
b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee
and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No.
ED CV06-0055-GW, United States District Court for the Central District of California.
No reportable Board action.
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reporfable Board action.
2:45 pm ADJOURNMENT
Eric W. Schafer, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk ot the Board
South Tahoe Public Utility District
-41-
General Manager
Richard H.5olbrig
� + 1950 • w�
O �� � � ^ Director5
�
��i� ChriS Cefalu
v James R.JoneS
�� f u b f i c U�i I ity D i Stri c� �ndy Vogelgesang
Kelly Sheehan
Eric 5chafcr
1275 Meadow Crest Drive•South lake Tahoe•CA 96150-7401
i'hone 530 54�4-6q-74•Fax 530 541-0614•www.5tpud.us
BOARD AGENDA ITEM 7a
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
Tim Bledsoe, Customer Service Manager
Paul Sciuto, Assistant General Manager/Engineer
MEETING DATE: April 18, 2013
ITEM-PROJECT NAME: Request to Appear before the Board received from Lukins
Water Company to present permanent solution to supply fire protection water to the
TJ Maxx Property.
REQUESTED BOARD ACTION: Consider Request and Direct Staff
DISCUSSION:
Customer Comments and Requested Action:
Lukins Water Company is requesting authorization to allow installation of a pressure trip
valve at the current Dunlap interfie for emergency water service only, and is willing to
upgrade infrastructure and pay the capacity charge in the amount of$147,566.52, plus
the cost of water used in the event of emergency.
Staff Introduction and Recommendation:
As you are aware, a temporary water supply agreement between the District and
Lukins Water Company has been in effect since September 29, 2012, in order for Lukins
to provide adequate fire protection water to the property located at 2015 Lake Tahoe
Blvd. (TJ Maxx). The temporary agreement, which expires June 1, 2013, states that Lukins
will develop a permanent solution to provide the property with an adequate quantity
and pressure of water from the Lukins water system to meet all Federal, State and Local
laws and regulations for the provision of fire protection water. If the permanent solution
is not developed, Lukins agrees to transfer the property as a customer to the District.
At the Direction of the Board, staff sent a letter to Lukins dated March 13, 2013, listing
several potential options and costs for Lukins to continue utilizing District water through
the 8" intertie connection. Lukins is interested in pursuing an option utilizing the 8"
intertie connection in conjunction with a pressure trip valve which would only register in
the event of a pressure drop in the Lukins water system. In the letter provided to Lukins,
staff suggested the cost for this option would be equal to an 8" public fire protection
capacity charge of$147,566.52. The ongoing service charges would be based on the
standard rates charged by the District for a�8" connection. Due to the fact that the
F
x
Paul Hughes,Tim Bledsoe,Paul Sciuto
April 18,2013 "'
�
Page 2
t
connection is not made to any fire protection apparatus (sprinkler system, hydrant, �
etc.), and that the pressure drop will be caused by events other than a fire, staff ;
believes the appropriate charge for the connection is $409,907, the current District �
capacity charge for an 8" domestic connection. Also, District staff are concerned that �
the pressure trip valve will not register in the event of a fire protection sprinkler system `
triggering. Lukins representatives will be providing comments from the local fire �
protection agencies on this topic. �
District staff understands the benefit to the community of providing water to the Lukins �
system encouraging development to occur in that part of the City. Lukins is seeking °
�
approval for their request from the Board of Directors. �
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SCHEDULE: �
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COSTS: Fire Protection Capacity Charge of$147,566.52 to be paid by Lukins Water �
Company "
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�
ACCOUNT NO:
K
BUDGETED AMOUNT REMAINING: �
ATTACHMENTS: �
�:
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t,
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water �
�
GENERAL MANAGER: YES NO �
CHIEF FINANCIAL OFFICER: YES NO �
�
�
�
�
-44- �
,
i
. �
General Manager
Richard H.Solbrig
��,�t ♦ 1950 •
�`_ .'��w� � ��
/1 �r+�� Directore
��j ( , ChriS Ccfalu
' �'� James R.Jonea
"" • � � e e Rand Vo el e5an
� �ubllc UtrlEty I�i�tr�c-� KellySheehan
Eric Schafer
1275 Meadow C,r�t Drive�South Lake Tahoe•CA 96150-7401
f'hone 53Q 544-6474�Fax 530 541-0�14•yyWyy,5�.U5
BOARD AGENDA ITEM 7b
TO: Board of Directors
FROM: Shannon Cotulla, Engineering Department Manager
MEETING DATE: April 18, 2013
ITEM- PROJECT NAME: 2013 State Streets Waterline Project
REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder.
DISCUSSION: On April 9, 2013, at 2:00 p.m., the District received four (4) bids for the 2013
State Streets Waterline Project. Bids ranged from $5,140,779.50 to $6,572,276. The
engineer's estimate for the project is $5,948,037.25.
The work includes installation of 18,255 feet of 12", 8", and 6" waterline on the following
streets:Tahoe Keys Blvd., Michael Dr., Texas Ave., Arizona Ave., Colorado Ave., Utah
Ave., Montana Ave., Wyoming Ave., Idaho Ave., Washington Ave., Oregon Ave.,
California Ave. and Jeffery St. The project will replace old, undersized pipes with a
significant improvement to fire flows and reduction in frequency of teaks. In addition,
this project includes the transfer of 18 existing services and 2 hydrants from the existing
4" and 8" waterlines on Pioneer Trail onto the existing 18" waterline on Pioneer Trail, and
the addition of water meters on all services affected by this work along Pioneer Trail
that are not currently metered.
A summary of all bids received by the District is attached. However, it appears that
some of the bidders may have inaccurately calculated their bids. Therefore, the bid
amounts received from the bidders may need to be adjusted or bids may be
determined to contain material deviations, which would require rejection. The
attached summary includes both the amount included in the bid and the corrected
calculations.
At this point, if the District corrects the math errors, Herback General Engineering is the
apparent low bidder. Staff is currently reviewing the top three bids for compliance with
funding requirements for disadvantaged business outreach and other contractual
requirements. Staff is also working with Counsel regarding the calculation issues and
whether any of the clerical errors constitute material deviations.
r`
-45-
_ _ �.
;
Shannon Cotulla
April 18,2013 `
Page 2 �
�
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Staff will distribute a recommendation to the Board for award of the bid prior to the �
Board Meeting and will present its findings and recommendations at the Board ��
Meeting. Of course, the Board may always reject all bids if so chooses. �
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SCHEDULE: As soon as possible �
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COSTS: $5,000,000 (STATES); $126,250 (PIONER) `
�
€
ACCOUNT NO: 2029-8306 (STATES); 2029-7003 (PIONER) �
BUDGETED AMOUNT REMAINING: $2,581,776 (2012/13), $2,500,000 (2013/14) �
ATTACHMENTS: Bid Summary, Staff recommendation to be distributed prior to and at ±
the Board Meeting. �
�
�
CONCURRENCE WITH REQUESTED ACTION: CATEG�RY: Water �
GENERAL MANAGER: YES NO �
�
CHIEF FINANCIAL OFFICER: YES NO �
�
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-46- �
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Generai Manager
Richard H.5olbrig
� • 1860 • w�'
O �� � ^ ^ Director5
i �`� ChriS Ccfalu
r �� JameS R.Jones
"""` �t�i*-`�` � � RandyVogelgesang
public Utiiity DiStr�ct KellySheehan
Eric Schafer
1275 Meadow Crest Drive•South lake Tahoe•CA 96150-7401
f'Ihone 530 5�4�4-6474•Fax 530 541-0614•www.stpud.u5
BOARD AGENDA ITEM 7c
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: April 18, 2013
ITEM-PROJECT NAME: SLT Pacific Associates-Aspens Sewer Main Extension
REQUESTED BOARD ACTION: Authorize execution of a sewer main extension agreement,
with final terms subject to approval by staff and legal counsel.
DISCUSSION: SLT Pacific Associates, a California Limited Partnership, requested a sewer
main extension agreement to service their project located at 3521 Pioneer Trail where
no sewer main currently exists. Applicant will be installing 180' of 6" sewer main and
two 6" service lines coming into our manhole.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Sewer Main Extension Agreement
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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SEWER MAIN EXTENSION AGREEMENT
This Sewer Main Extension Agreement("Agreement") is made by and between the
South Tahoe Public U � '
tilrt
Distri
ct a California
ublic a enc
formed "
. Y , p g y m 1950 pursuant
to the Public Utility District Act("District"), and SLT Pacific Associates, a California
Limited Partnership and Pacific West Communities, Inc. ("Applicant") on this 18th day
of April, 2013, at South Lake Tahoe, California, with reference to the following facts and
intensions:
A. The District owns and operates a sewer treatrnent system("System") for
the beneficial use by the District and its customers located within the City of South L,a.ke
Tahoe and certain portions of the County of El Dorado, California;
B. Applicant owns certain real property located at 3514 Pioneer Trail, South
Lake Tahoe, California, Assessor Parcel No. 027-323-19 and 027-323-20, and more
particulazly described in the legal description attached as Exhibit A, which is
incorporation by this reference (the"Property");
C. Applicant has submitted an application, dated March 14, 2013
("Application")requesting the District to approve a sewer main extension("Main
Extension")to provide sewer service to the Property;
D. The District's Board of Directors approved and authorized the District to
enter into this Agreement of April 18, 2013;
E. The District provided the Applicant with a copy of its main extension
procedures("Procedures");
F. Applicant intends to commence construction on the Main Extension,
which consists of approximately 180 feet of 6-inch pipeline and two 6-inch service lines
into the District's manhole;
G. Applicant desires the District to accept the dedication of the Main
Extension and provide regular sewer service to Applicant and the District agrees to
accept the Main Extension and provide such sewer service pursuant to the terms and
conditions of this Agreement.
NOW, THEREFORE, the parties agree as follows:
1. Sewer Main Extension.
037627\0011\643530.4 -51-
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1.1 Comnliance. The Applicant shall comply with all of the District's rules, i
regulations and procedures related to main extensions including,but not limited to, the �
Application and the Procedures. ;'
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1.2 Construction. The Main Extension will be constructed by the ;
Applicant's contractor and will include all of the sewer transmission facilities necessary �
to provide the requested sewer service including,but not limited to,mains, service lines, ;
manholes, flush inlets, and other appurtenances as shown on the Contract Documents and K
specifications approved by District staff, dated(Contract Documents), and approved by t
the District. �
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1.3 Construction Standards. The Contract Documents prepared by ''
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Applicant's engineer and the construction performed by Applicant's contractor will be in x
accordance with the District's standards and specifications. The Contract Documents °
were submitted to and approved by the District prior to preparation of this Agreement. �
The construction of the Main Extension will be in conformance with the Contract �
Documents, except modifications, if any,that are reviewed and approved by the District. �
The Applicant will furnish the District with one(1) complete set of duplicate originals ;
and two copies of approved as-built Contract Documents. The as-built Contract �
Documents must be in editable electronic format and must include the horizontal and �
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vertical location of the lines, in State Plane Coordinates, and sewer manhole rim and �
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invert elevations. �
1.4 Permits. Applicant affirms that the Main Extension will comply with all �
local, state and federal laws, regulations and orders. Applicant,at his/her sole cost and ;
expense, will obtain all permits and approvals from such governmental agencies having �
jurisdiction as necessary for performance of the activities related to this Agreement prior �
to construction. �
1.5 Environmental Analvsis. The Tahoe Regional Planning Agency �
(TRPA), the City of South Lake Tahoe, and/or El Dorado County Department of '
Transportation and/or CalTrans are permitting agencies for the project. Applicant agrees �
to comply with all applicable environmental laws, including,but not limited to, the �
California Environmental Quality Act(CEQA) and the National Environmental s:
Protection ACT(NEPA) and to submit copies of all environmental documents related to �
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the project to the District as they are finalized. �
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1.6 Encroachment Permits. The Main Extension will be constructed in a #
public right-of-way for which the District has a blanket encroachment. If any portion of �
the Main Extension will not be constructed in such a public right-of-way, but instead over �
other property(s),whether or not owned by Applicant, the Applicant shall obtain for the �
benefit of the District a Grant of Easement(s) over any such property(s)prior to �
acceptance of Main Extension. The Grant of Easement shall be in the District's standard �
form. The Applicant shall provide the District with documentation to verify the existence �
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of such public right-of-way(s)or, in the alternative, easements, all as determined to the
sole satisfaction of the District.
1.7 Reimbursement to District. Applicant shall make such deposits pursuant
to the Application to reimburse the District the Costs and expenses incurred by the
District with respect to the Main Extension including,but not limited to, planning,
design, construction, document preparation, inspection, and other such costs and
expenses, whether performed by the District's employees, agents or consultants.
1.8 Accountin�to Apulicants. Prior to acceptance of the Main Extension by
the District, the District will furnish Applicant a written accounting of all deposits made
by the Applicant for the District's costs and expenses incurred in relation to this
Agreement for which the Applicant is responsible.
1.9 Indemnitv. Applicant shall indemnify, defend and hold harmless the
District and its directors, elected officials, officers, agents, contractors and employees,
from and against any and all claims, liabilities, damages, losses, costs and expenses of
any nature whatsoever, including attorneys, paralegals and expert fees and costs which
arise out of, relate to or result from Applicant's and their agents', contractors', and
engineers' activities and obligations under this Agreement including,but not limited to,
design,planning, permitting, construction, testing, maintenance and repair of the Main £
Extension, except to the extent of any liability, loss, cost or expense caused by the
District's active negligence or willful misconduct.
1.10 Insurance. Applicant shall cause its Contractor to procure and/or
maintain, in full force and in effect during the construction of the Main Extension, the
insurance required by this section.
a. Workers Compensation Insurance. Insurance to protect the Contractor
and its subcontractors from all claims under California Workers Compensation and
Employer's Liability Acts,including Longshoreman's and Harbor Workers Act. Such
coverage shall be maintained, in the type and amount, in strict compliance with all
applicable State and Federal Statutes and regulations.
b. Commercial General Liabilitv Insurance. Insurance to protect against
claims arising from death,bodily or personal injury or damage to property resulting from
actions, failures, operations or equipment of the insured, or by its employees, agents,
consultants, or by anyone directly or indirectly employed by the insured.
c. Automobile Liability Insurance. Insurance to protect against claims
arising from death, bodily or personal injury or damage to property resulting from
actions, failures, operations or equipment of the insured, or by its employees, agents,
consultants, or by anyone directly or indirectly employed by the insured. Coverage shall
include all owned, non-owned and hired vehicles.
037627�0011\643530.4 -5 3-
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d. General Provisions. The above insurance coverages shall be subject to �
the District's reasonable approval. The District shall be named as the additional insured E
on the commercial general liability and automobile policies. The above insurance shall =
be primary as respects the interest of the additional insured, include a cross liability and �
severability of interest endorsement, a waiver of any and all transferable rights of �
recovery(subrogation) against the additional insured. In addition, the above insurance �
shall not limit the indemnification obligations of Applicant. '€.
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1.11 Guarantv. �
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a. Applicant guaranties that the Main Extension will be construction ;
in accordance with the requirements of this Agreement and in a good and workmanship �
like manner. Applicant agrees to reimburse the District, upon demand, for the full cost r
and expense of any repairs or replacements made necessary by defects in materials or �'
workmanship that become evident within one(1) year after the date of acceptance by the k
District.
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b. Replacement of earthfill or backfill, where settlements below the �
required finish surfaces, shall be considered as part of any such repair work. Any such `'
repair or resurfacing which becomes necessary by reason of such settlement shall be �'
likewise considered part of such repair work, unless Applicant shall have obtained a �
statement in writing from the affected private owner or public agency, as applicable,
releasing the District from liability and responsibility in connection with such settlement. F'
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1.12 Bond. Prior to commencement of construction, Applicant shall cause its �
contractor to furnish the District with a performance bond in an amount equal to the �
construction cost of the Main Extension. The performance bond shall be maintained in �
full force and effect during the construction of the Main Extension and the guaranty �
period for the purpose of ensuring that the Applicant will pay for any repairs or `
replacements to the Main Extension. District shall have the right to enforce the
performance bond to ensure the Main Extension is completed pursuant to this Agreement. �
The performance bond shall be in the District's standazd form for such bonds. �
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1.13 Notice of Completion. Applicant will cause to be recorded, a Notice of �
Completion(NOC) in the manner, form and time required by Title 15 of the Civil Code �
of the State of California and shall furnish District with a conformed copy of the recorded r
Notice endorsed by the El Dorado County Recorder's office. Not less than sixty(60)
days or more than seventy(70) days after the recording of the Notice, Applicant shall
furnish to District evidence that no claim of lien has been recorded, or if any lien has �
been recorded, evidence that it has been satisfied or bonded against. �
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1.14 Dedication. After compliance with all of the above requirements, �
Applicant will execute an irrevocable offer to dedicate the Main Extension to the District
on a form provided by the District. The District will then place the offer to dedicate on "
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037627\0011\643530.4 -5 4- �
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the District Boazd of Directors' meeting agenda for acceptance. The District will not
accept the offer until all of the requirements of this agreement have been satisfied.
1.15 Connection With Other Lands. Nothing in this Agreement shall be
construed to preclude the District from allowing persons or properties, in addition to
those owned by the Applicant, from connecting to the Main Extension.
1.16 Covenants runnine with the Land. This Agreement and the rights,
duties and obligations of the parties shall be construed as covenants running with the land
pursuant to California Civil Code section 1468, and shall be binding upon and inure to
the benefit and burden of the parties and their successor owners.
2. Sewer Service
2.1 General. Upon acceptance of the Main Extension by the District, the
District shall provide sewer service to the Property pursuant to the District's
Administrative Code.
2.2 Capacitv CharEe. The Applicant shall pay the District, in addition to any
other costs and expenses related to this Agreement, a capacity charge as a condition to
permitting the connection of improvements to District's sewer system and providing
sewer service. The connection charge shall be in accordance with the District's
Administrative Code, rules, regulations and policies as applicable to all of the District's
customers.
2.3 Administrative Code. The sewer service provided by the District to
Applicant pursuant to this Agreement shall be subject to the District's Administrative
Code, rules, regulations and policies to the extent not inconsistent with the terms and
conditions of this Agreement. In the event of a conflict between the terms and conditions
of this Agreement and the District's Administrative Code, rules, regulations or policies,
this Agreement shall control in all respects.
3. General Provisions.
3.1 Recitals. The recitals stated at the beginning of this Agreement of any
matters of facts shall be conclusive proof of the truthfulness thereof and the terms and
conditions of the recitals, if any, shall be deemed a part of this Agreement.
3.2 Notices. All notices, approvals, acceptances, requests, demands and other
communications required or permitted, to be effective, shall be in writing and shall be
delivered, either in person or by mailing the same by United States mail (postage prepaid,
registered or certified, retum receipt requested) or by Federal Express or other similar
overnight delivery service, to the party to whom the notice is directed at the address of
such party as follows:
037627�0011\643530.4 -5 5-
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TO: SOUTH TAHOE PUBLIC UTILITY DISTRICT �
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South Tahoe Public Utility District �
1275 Meadow Crest Drive t'
South Lake Tahoe, California 96150 �'
Attention: Tim Bledsoe, Customer Service �.
Manager �
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With a copy to: Gary Kvistad, Esq. f
Brownstein Hyatt Farber Schreck '
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21 East Carrillo Street �'
Santa Barbara, California 93101 :
r
TO: Applicant SLT Pacific Associates, a California Limited �
Partnership �
Pacific West Communities, Inc. �
430 E. State St., Suite 100 �
.
Eagle, ID 83616 g
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Any communication given by mail shall be deemed delivered two (2)business �
days after such mailing date, and any written communication given by overnight delivery �
service shall be deemed delivered one(1)business day after the dispatch date. Either s
party may change its address by giving the other party notice of its new address. �
S
3.3 Successors and Assigns. This Agreement shall be binding on and shall `
inure to the benefit of the parties and their respective heirs, successors and assigns. �
Nothing in this Agreement, expressed or implied, is intended to confer on any person G
other than the parties or their respective heirs, successors and assigns, any rights, �
remedies, obligations or liabilities under or by reason of this Agreement. f
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3.4 Assi�nabilitv. This Agreement shall not be assignable, except to �
subsequent owners of Applicant's property,by Pacific West Communities, Inc. without �
prior written consent of the District, who shall have the sole discretion to consent or not �
to consent to any proposed assignment. Any attempted assignment without the approval �
of the District party shall be void. a
3.5 Waiver. No waiver by any party of any of the provisions shall be t
effective unless explicitly stated in writing and executed by the party so waiving. Except �
as provided in the preceding sentence,no action taken pursuant to this Agreement, �
including, without limitation, any investigation by or on behalf of any party, shall be �
deemed to constitute a waiver by the party taking such action of compliance with any ;
representations, warranties, covenants, or agreements contained in this Agreement, and in �
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037627\0011\643530.4 _5 6_ �
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any documents delivered or to be delivered pursuant to this Agreement. The waiver by
any party of a breach of any provision of this Agreement shall not operate or be construed
as a waiver of any subsequent breach. No waiver of any of the provisions of this
Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether
or not similaz, nor shall any waiver constitute a continuing waiver.
3.6 Headin�s. The section headings contained in this Agreement are for
convenience and reference only and shall not affect the meaning or interpretation of this
Agreement.
3.7 Severa6ilitv. If any term, provision, covenant or condition of this
Agreement shall be or become illegal, null, void or against policy, the remaining
provisions of this Agreement shall remain in full force and effect, and shall not be
affected, impaired or invalidated. The term, provision, covenant or condition that is so
invalidated, voided or held to be unenforceable, shall be modified or changed by the
parties to the extent possible to carry out the intentions and directives set forth in this
Agreement.
3.8 Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be an original, but all of which shall
constitute one and the same instrument.
3.9 Governin�Law. This Agreement shall be governed by, and interpreted
in accordance with, the laws of the State of California to the extent California Law is
applicable to the Untied States, with venue proper only in the County of El Dorado, State
of California.
3.10 Parties in Interest. Nothing in this Agreement, whether expressed or
implied, is intended to confer any rights or remedies under or by reason of this
Agreement on any persons other than the parties to it and their respective successors and
assigns, nor is anything in this Agreement intended to relieve or discharge the obligation
or liability of any third persons to any party to this Agreement, nor shall any provision
give any third persons any right of subrogation or action against any party to this
Agreement.
3.11 Attornev Fees. If any legal proceeding(lawsuit, arbitration, etc.),
including an action for declaratory relief, is brought to enforce or interpret the provisions
of this Agreement, the prevailing party shall be entitled to recover actual attorneys' fees
and costs,which may be determined by the court in the same action or in a separate
action brought for that purpose. The attorneys' fees award shall be made as to fully
reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in
good faith, regardless of the size of the judgment, it being the intention of the parties to
fully compensate for all attorneys; fees, paralegal fees, costs and expenses paid or
incurred in good faith.
03762'T0011\643530.4 _5�_
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3.12 Good Faith. The parties agree to exercise their best efforts and utmost �
good faith to effectuate all the terms and conditions of this Agreement and to execute �
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such further instruments documents as are necessary or appropriate to effectuate all of the
terms and conditions of this Agreement. �
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3.13 Construction. The provisions of this Agreement should be liberally �
construed to effectuate its purposes. The language of all parts of this Agreement shall be '
_ construed simply according to its plain meaning and shall not be construed for or against
either party, as each party has participated in the drafting of this document and had the $
opportunity to have their counsel review it. Whenever the context and construction so °
requires, all words used in the singular shall be deemed to be used in the plural, all f
masculine shall include the feminine and neuter, and vice versa. �
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3.14 Several Obli�ations. Except where specifically stated in this Agreement �
to be otherwise, the duties, obligations, and liabilities of the parties are intended to be �
several and not joint or collective. Nothing contained in this Agreement shall be �
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construed to create an association, trust,partnership, or joint venture or impose a trust or �
partnership duty, obligation, or liability on or with regard to either party. Each party shall �
be individually and severally liable for its own obligations under this Agreement. �
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3.15 Authoritv. The individuals executing this Agreement represent and �
warrant that they have the authority to enter into this Agreement and to perform all acts �
required by this Agreement, and that the consent, approval or execution of or by any third �
party is not required to legally bind either party to the terms and conditions of this �
Agreement. �
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3.16 Ownership. Applicants represent and warrant to the District that, with �
respect to each or their properties, that they are the sole owners,in fee, and no other �
person or entity has an ownership interest. �
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3.17 Entire Agreement. This Agreement contains the entire understanding �
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and agreement of the parties, and supersedes all prior agreements and understandings, ;
oral and written,between the parties. There have been no binding promises, �
representations, agreements, warranties or undertakings by any of the parties, either oral �
or written, of any character or nature, except as stated in this Agreement. This �
Agreement may be altered, amended or modified only by an instrument in writing, �
executed by the parties to this Agreement and by no other means. Each party waives its ;
future right to claim, contest or assert that this Agreement was modified, canceled, _
superseded or changed by any oral agreement, course of conduct, waiver or estoppels. �
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(signatures on next page) �
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037627\0011\643530.4 _5 8— }
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IN WITNESS WHEREOF,the parties have executed this Agreement on the day
and year and at the place first written above.
DISTRICT APPLICANT
South Tahoe Public Utility District
Signature
By:
Eric Schafer , Board President
Name Title
ATTEST:
By:
Kathy Sharp, Clerk of the Board
i
037627\0011\643530.4 _5 9_
General Manager
Richard H.5olbrig
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O �� � �� Directors
Chrie Cefalu
JameS R.JoneS
+,{�,�..""� r • � � � Randy Vogelge5ang
I'u b I i c U t�I ity D�5tri ct Kelly 5heehan
Eric 5chafer
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-?401
f'Ihone 530 5�4�4-64-74•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 7d
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: April 18, 2013
ITEM- PROJECT NAME: Transfer of Sewer Units for Frank and Delma Carson
REQUESTED BOARD ACTION: Adopt Resolution No. 2927-13, authorizing the transfer of
three sewer units from 881 Pomo Road to 715 Glorene Avenue.
DISCUSSION: Resolution No. 2927-13 authorizes the transfer of three sewer units from 881
Pomo Road to 715 Glorene Avenue for Frank and Delma Carson. As discussed at the
February 21, 2013, Board Meeting, the sewer unit transfer program expired on
December 31, 2012, and this request must be approved by the Board. This is a unique
situation as the Carson's home was located on United States Forest Service (USFS) land
and was destroyed by a fire in 2001. The USFS terminated their Special Use Permit in
2003, and will not allow the home to be rebuilt; therefore, the sewer units owned by the
Carson's cannot be used on this parcel. The TRPA Basin Plan was revised to encourage
movement of development from outlying and sensitive areas to the interior of the city.
Staff is recommending approval of this resolution as it would support the concept of the
Plan and satisfy the needs of this unique situation.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Resolution No. 2927-13
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-61-
� RESOLUTION NO. 2927
2
3 A RESOLUTION BY THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT PERMITTING THE TRANSFER OF
4 SEWER UNITS FROM AN UNINHABITABLE AND UNDEVELOPABLE PARCEL LOCATED
ON USFS (UNITED STATES FOREST SERVICE) LAND TO A VACANT DEVELOPABLE LOT
5
6 WHEREAS, per District Administrative Code section 4.8.14, the sewer unit transfer
program expired on December 31, 2012; and
7
WHEREAS, Frank and Delma Carson's home was located at 881 Pomo on USFS
$ land with three sewer units associated with the parcel; and
9
WHEREAS, the Carson's home was destroyed by a fire in 2001 and is currently
10 uninhabitable and undevelopable; and
11 WHEREAS, in 2003, the USFS terminated the Carson's Special Use Permit
�2 eliminating the ability to rebuild their home on 881 Pomo Road, South Lake Tahoe,
California; and
13
14 WHEREAS, the Carsons are requesting that the District Board of Directors make an
exception to Administrative Code 4.8.14 allowing the transfer of the three sewer units
15 from the parcel located at 881 Pomo Road to a developable parcel located at 715
Glorene Avenue, South Lake Tahoe, California; and
16
17 WHEREAS, if the transfer is approved, the Carsons will have equity equal to $1,288
per sewer unit which may be used toward the sewer capacity charges in effect when
�g the Carsons decide to purchase the required sewer capacity for their new
development; and
19
20 WHEREAS, this is a unique situation for several reasons:
2� 1. The USFS will not allow development on the parcel associated with the sewer
units.
22 2. The sewer units cannot be used on this parcel.
23 3. Transfer of the sewer units would be consistent with the revised TRPA Basin
Plan that encourages movement of development from outlying and sensitive
24 areas to the interior of the city.
4. The Carson's paid fees for eight years on the now uninhabitable and
25 undevelopable parcel after the home was destroyed by fire.
26 NOW, THEREFORE BE IT RESOLVED that due to this unique situation, the Board of
27 Directors of the District approves an exception to Administrative Code section 4.8.14
and approves transfer of the three sewer units from 881 Pomo Road, South Lake Tahoe,
28 California to 715 Glorene Avenue, South Lake Tahoe, California.
29
30 X�CX
-63-
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WE, THE UNDERSIGNED, do hereby certify that the above and foregoing r
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2 Resolution was duly and regularly adopted and passed by the Board of Directors of �
South Tahoe Public Utility District at a regular meeting held on April 18, 2013, by the �
3 following vote: g
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4 AYES: �
5 �
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NOES: �
6
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7 ABSENT: �
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11 Eric Schafer, Board President �
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15 ATTEST: P
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Kathy Sharp, Clerk of the Board ¢
17 �
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-64- `
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PAYMENT OF CLAIMS
FOR APPROVAL
Aprii 18, 2013
Payroll 4/2/13 425,988.90
Total Payroll 425,988.90
ADP & Insight eTools 2,5g2.72
AFLAC/WageWorks-claim payments and fees 488.99
American Express 0.00
Bank of America 0.00
BBVA Compass Bank 0.00
BNY Mellon Trust Company 0.00
BHFS legal services 30,729.16
CDS-health care payments 9,142.42
Union Bank 0.00
Total Vendor EFT 42,953.29
Accounts Payable Checks-Sewer Fund 201,177.61
Accounts Payable Checks-Water Fund 43,582.75
Accounts Payable Checks-Self-funded Insurance 0.00
Accounts Payable Checks-Grants Fund 0.00
Total Accounts Payable 244,760.36
Grand Total 713,702.55 -
Pavroll EFTs & Checks 4/2/13
EFT CA Employment Taxes & W/H 16,943.22
EFT Federal Employment Taxes & W/H 93,431.58
EFT CaIPERS Contributions 80,335.10
EFT Great West Deferred Comp 20,794.32
EFT Stationary Engineers Union Dues 2,558.99
EFT United Way Contributions 160.00
EFT Employee Direct Deposits 207,138.91
CHK Employee Garnishments 863.99
CHK Employee Paychecks 3,762.79
Total 425,988.90
-65-
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General Manager
Richard H.5olbrig
r,.�gt � ��W� Directors
5� au� a o�
Chris Cefalu
JameS R.Jones
.�..� ��; r � • � • RandyVogelge5ang
�ub[�c Ut�iity D��trict KellySheehan
Eric Schafer
1275 Meadow Crest Drive�5outh#ake Tahoe•CA 96150-74�1
I'fione 530 544-6474•Fax 530 541-Q614•www.stpud.us
BOARD AGENDA ITEM 1 3a
TO: Board of Directors
FROM: Tim Bledsoe, Customer Senrice Manager
MEETING DATE: April 18, 2013
ITEM-PROJECT NAME: Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct legal counsel.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: EI Dorado County Superior Courf Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utility District.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-81-
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