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AP 07-03-13 �OVTH TANOF �y � =- �= �/s@wej • 1950 • Ws�o� e`�� RY��(� SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Wednesday, July 3, 2013 Z:OO P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri ,General Mana er Paul Sciuto, Assistant General Mana er : . _ .. .._ _ _ : _. : .. _ __ _:. , :: Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director 1. CALL TO ORDER REGULAR MEETING— PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff,as shown,do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Revised 2013 State Streets Waterline Project Award Bid to the Lowest Responsive, Pg.37 (Shannon Cotulla) Responsible Bidder (*Bid results and staff recommendation to be provided prior to, and at,the Board meeting) REGULAR BOARD MEETING AGENDA-JULY 3, 2013 PAGE-2 b. Postponement of Scheduled Capacity Consider the Following Two Pg.45 Charge Increases Ordinances: �Paul Hughes,Chief Financial Officer) (1) Ordinance No. 551-13, Regarding Scheduled Increases in Water Capacity Charges and Amending Administrative Code Section 3.1.49(e) and Superseding Ordinance No. 547-13 in its Entirety; (2) Ordinance No. 552-13, Setting Sewer Capacity Charges and Amending Administrative Code Section 4.5.7 and Superseding Ordinance No. 548-13 in its Entirety c. Payment of Claims Approve Payment in the Amount of Pg.53 $976,546.87 7. STANDING COMMITTEE REPORT(Discussions may take place; however, no action will be taken) a. Water and Wastewater Operations Committee Meeting of July 1, 2013 (Directors Jones 8� Vogelgesang) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 10. GENERAL MANAGER REPORT(S) (Discussions may take place; however, no action will be taken.) a. Water Supply for Fire Protection for NW Corner of the "Y" 11. STAFF / ATfORNEY REPORT(S) (Discussions may take place; however, no action will be taken.) 12. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS ` Past Meetings / Events 07/O1/13-Water and Wastewater Operations Committee Meeting Future Meetings / Events '� 07/04/13- District Office Closed (Independence Day Holiday) 07/10/13- 10:00 a.m.- EI Dorado County Water Agency Board Meeting in Shingle Springs 07/17/13- Noon -Outreach Presentation to Rotary 07/18/13- 2:00 p.m.-STPUD Regular Board Meeting at District 07/24/13-8:00 a.m.- ECC (Employee Communications Committee) Meeting at District (Director Cefalu is Board representative) 13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed.Three minute limit.) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Pg.69 Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District REGULAR BOARD MEETING AGENDA-JULY 3, 2013 PAGE-3 b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Pg.�i Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United - States District Court for the Central District of California c. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Pg.73 Counsel - Existing Litigation re: Los Angeles County Superior Court Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. 14. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 15. ADJOURNMENT (The next Regular Board Meeting is July 18, 2013, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet,including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m.-5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written material presented at the meeting.Comments on items not on the agenda can be heard during "Comments from the Audience;" however,action cannot be taken on items not on the agenda. *Backup materials relating to an open session item on this agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office,at the Board meeting,and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's p�blic meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. �OVTH TAHOF a -- �� (/sewe• • 1950 ' w��g� e��UTILITY�� CONSENT CALENDAR J U LY 3, 2013 ITEMS REQUESTED ACTION a. 2013 Wastewater Treatment Plant Paving Authorize Staff to Advertise for Bids Pg. i (Julie Ryan,Senior Engineer) for Paving at the Wastewater Treatment Plant b. Bijou Area Phase 1 Erosion Control Project Authorize Staff to Enter into an Pg.3 (Julie Ryan,Senior Engineer) Agreement with the City of South Lake Tahoe to Provide the Relocation of Water and Sewer U111111es (*Agreement to be provided prior to,and at the Board meeting) c. Annual Software Support Costs for SCADA Approve Payment to E&M Electric 8� Pg.5 Software Machinery, Inc., for SCADA (Supervisory Control and Data Acquisition) Software Maintenance and Support, in the Amount of $17,836.74, Plus Tax d. Diamond Valley Ranch IRigation Improvement Authorize Staff to Advertise for Bids to Pg.9 Project Construct a Replacement Drinking �Ivo Bergsohn, Hydrogeologist) Water Well for the Diamond Valley Ranch e. Surplus Equipment Authorize Sale of Surplus Air Pg. 15 (Linda Brown,Purchasing Agent) Compressor through Public Surplus, an On-Line Public Auction Site f. Approve Consulting Contract with EN2 Resources, Approve Consulting Contract with Pg. i� Inc., for Work on the California Energy Commis- EN2 Resources sion Energy Generation Grant �Paul Sciuto, Assistant General Manager) South Tahoe Public Utility District■ 1275 Meadow Crest Drive ■South Lake Tahoe,CA 961 SO Phone 530.544.6474• Facsimile 530.541.0614■www.stpud.us General Manager -.,,, Richard H.Solbrig � • 1950 • G, "�t9� f'"1 t '� � Director5 � � � � �� Chris Cefalu �� l �'�� JameS R.Jonea `�"' 'yiri+� � + � • � Randy Vogelgesang f u b I 1 c U��i�ty D��-tr�ct Kelly 5heehan Eric Schafer 1275 Meaclow Criest Drive«South l.ake Tahoe•CA 9615C1-740t f'hane 530 54�4-647�i-��ax 530 5q-t-Q614•www.stpud.u5 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: July 3, 2013 I'� ITEM- PROJECT NAME: 2013 Wastewater Treatment Plant Paving REQUESTED BOARD ACTION: Authorize staff to adverfise for bids for paving at the Wastewater Treatment Plant. DISCUSSION: The proposed plant paving project focuses on staff's top priority area: Meadow Crest Avenue from the parcel boundary to the main parking lot entrance, approximately 13,700 sf. The project also includes related drainage improvements. Staff has developed plans and specifications for the project, and the 90%design has been routed internally for review. Pending timely completion of the bid documents, staff proposes the following schedule for the bid period and construction, so that the project will be on track for completion by the end of grading season, October 15, 2013. Board Authorize to Bid July 3, 2013 Adverfise July 8, 2013 Mandatory Pre-Bid July 23, 2013 Bid Opening July 30, 2013 Board Approval August 1, 2013 Notice to Proceed August 19, 2013 � Contractor Mobilization August 26, 2013 Project Complete October 15, 2013 The Engineer's Estimate for construction is $195,000. -1- � Julie Ryan July 3, 2013 ` Page 2 ' f � t � t' f R ! i`- 'r � 5{ E i` � � 4 i 4 k � � fi' X �g. f 2 } � � �. 5: � i � t �, i � ' SCHEDULE: As soon as possible �. t COSTS: $195,000 �� s ACCOUNT NO: 1029-8429/PAVING � � & BUDGETED AMOUNT AVAILABLE: $150,000 �; � � ATTACHMENTS: None ? � �; CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer � � GENERAL MANAGER: YES .�� ,� NO � ; CHIEF FINANCIAL OFFICER: YES NO � s � + ` � ` E � 4 _�_ �: i £ � , � General Manager Richard H.5olbrig y�lf �t� � ('�/jg� / �'�'"� ,/'� Directore � n` U r - /'�` �� Ghris Cefalu \II'� � �'` James R.Jones .:,... :;,��„ • i ♦ � i Randy Vogelgesang fi ubltc U��i��y I��Strtct KeliySheehan Eric 5chafer 1275 Meadow CreSt Drive•Sauth lake Tahae•CA 9615t?-740Z PhQne 530 544--6474•�ax 530 541-4614•www.�tpud.u5 BOARD AGENDA ITEM �b TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: July 3, 2013 ITEM- PROJECT NAME: Bijou Area Phase I Erosion Control Project REQUESTED BOARD ACTION: Authorize staff to enter into an agreement with the City of South Lake Tahoe to provide the relocation of water and sewer utilities. DISCUSSION: The City of South Lake Tahoe has awarded the construction of the Bijou Area Phase 1 Erosion Control Project. As parf of this project, the City's contractor will modify and relocate District utilities to accommodate the City's facilities. To formalize this arrangement, staff has worked with the City to prepare the attached agreement for the District to reimburse the City's costs for relocation.This project references the Bijou EIP, and as such the District cost for relocating utilities is eligible for two thirds reimbursement by grant funding. The bid cost to relocate water facilities is $147,250, and includes lowering existing 14" and 8" water mains and relocating 41 water services at storm drain crossings. The bid cost to relocate sewer facilities is $204,630, and includes various activities, including but not limited to, relocating 4", 6", 10" and 12" gravity sewer mains and lowering a 16" sanitary sewer force main. Staff recommends that the Board authorize staff to enter the agreement for reimbursement. SCHEDULE: July, 2013 to October, 2014 COSTS: $204,630; $147,250 ACCOUNT NO: 1029-8287/ECSBJM; 2029-8264/ECWBJM BUDGETED AMOUNT AVAILABLE: $337,085; $500,000 ATTACHMENTS: Backup will be provided prior to and at the Board meeting CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer GENERAL MANAGER: YES � � NO CHIEF FINANCIAL OFFICER: YES NO -3- General Manager Richard H.Soibrig _,ygt � ��—�W� � Directors �` �►./ /� ChriS Cefalu � �� /+ l �� JameS R.Jones "�` �'u b I i c U�l E i-�� D�5tri c-t Randy Vogelgesang Kelly 5heehan Eric Schafer 12?5 Meadow Cr�est Drive�Sauth Lake Tahoe•CA 96150-7405 Ifiane 530 544-6474•Fax 530 54-1-0614•www.stpud.us BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Carol Swain, Information Systems Manager MEETING DATE: July 3, 2013 ITEM- PROJECT NAME: Annual Software Supporf Costs for SCADA Software REQUESTED BOARD ACTION: Approve payment to EB�M Electric 8� Machinery, Inc., for SCADA (Supervisory Control and Data Acquisition) software maintenance and support, in the amount of$17,836.74, plus tax. DISCUSSION: The District's annual software supporf costs for the Wondenware SCADA software license is 15.3% of the original software purchase price. The result of this formula is $17,836.74 for the fiscal year of July 1, 2013-June 30, 2014. These services are needed for daily phone support, to resolve issues, and for updates to fix any problems that may be encountered for the software that the District uses to monitor and control infrastructure such as wells, pump levels, and valves. SCHEDULE: July 1, 2013-June 30, 2014 COSTS: $17,836.74 plus $713.47 tax ACCOUNT NO: 1037-6030 and 2037-6030 BUDGETED AMOUNT AVAILABLE: $101,532 (2013-14) ATTACHMENTS: Quote CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer 8� Water GENERAL MANAGER: YES !�-�� NO CHIEF FINANCIAL OFFICER: YES NO -5- 126 Mill Street Healdsburg,cA ssa48 QUOTE 111215.1 SOTAH1 �/' (866)WON�ER N - (866)966-3376 WW CFP#:35075 Exp.6/30/13 �vorta� 03/04/2013 Di�eCt Revision Delivered ' Attn: Carol Swain SOUTH TAHOE PUBLIC UTILITY DIST. Ship To: SOUTH TAHOE PUBLIC UTILITY DIST. direct (530)544-6474 1275 MEADOW CREST DRIVE main (530)544-6474 SOUTH LAKE TAHOE, CA 96150 fax (530)541-0614 From: Danielle Kolstad Bili To: SOUTH TAHOE PUBLIC UTILITY DIST. danielle.kolstad(c�eandm.com 1275 MEADOW CREST DRIVE direct (707)473-3103 SOUTH LAKE TAHOE, CA 96150 main (866)966-3376 fax (707)473-3190 Optional Items Not Included in Base Quotation Wonderware Customer First Standard Su ort Induded with Invensys/Wonden�vare Standarci Customer First Program are the following services: 'No Cha�ge for Version Upgrades •Get Your Tech Support Questio�s Answered for FREE 'Access to tl�e Wonderware E-Support Site for User pocumentation,Tech Notes,and Downloads 'Custaner Support Shipments Induding New Releases of Software,Security Updates,Service Packs,and Patches :Mnual Lifecyde Assessme�t RepoA 'Upgrade Planning Roadmap `FREE Online Seminars _ 'Access to Wonderware Security Central Home Quantity Part Number/Description Availability' Price Extension 1 10-7001R 1 Estimated 1-2 Weeks $17,836.74 $17,836.74 ___ I CFP#:35075-Standarcf Level-Renewal 15.30%, I Exp.6/30/14 ��5�� PO Number. Duration: This quote is valid for 30 days. FOB:Healdsburg,CA Freight: Prepaid and Add _�_ Terms: Net30Days norcal.wonderware.00111 Pages: 2 of 2 General Manager Richard H.5olbrig *N� � 1 � � �" �' n �� Director5 �y ChriS Cefalu James R.Jones .� � I�UbIlG UtII{��/ D[��t^IG� �ndyVogelgesang Kelly Sheehan 1275 Meadow�re5t Drive•5outh Lake Tahoe•CA 96150-740Z ('hone 530 54�4�-64-74•Fax 530 541-Q�14•W W W.SGpUd.US BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: July 3, 2013 ITEM-PROJECT NAME: Diamond Valley Ranch Irrigation Improvement Project REQUESTED BOARD ACTION: Authorize staff to advertise for bids to construct a replacement drinking water well for the Diamond Valley Ranch. DISCUSSION: The existing drinking water well for the Diamond Valley Ranch House is located within a 28.5 acre upland area planned for surface irrigation using recycled -23 water. California Deparfment of Public Health regulations require that no irrigation with, or impoundment of, recycled -23 water will take place within 100 feet of any domestic water supply well. In order to fully utilize this area as planned for the Diamond Valley Ranch Irrigation Improvement Project, the existing drinking water well will need to be destroyed in accordance with California Well Standards and a replacement drinking water well will need to be constructed for the ranch house. The current project involves the drilling, sampling, construction, testing and development of one nominal 8" diameter replacement drinking water supply well to a total depth of approximately 200 feet.The replacement well shall be located approximately 100 feet southwest of the ranch house and outside the planned irrigation areas. The replacement water supply well will be used to provide potable water to the ranch house and as a temporary source of irrigation water for the planned CIMIS (California lrrigation Management Information System) weather station. Destruction of the existing drinking water well is not part of this contract. Destruction of the existing well will be performed after final pump installation and connection of the replacement water supply well to the ranch house and CIMIS weather station. Staff proposes the following schedule: Adverfise for Bids July 8, 2013 Mandatory Contractor's Pre-Bid Conference July 23, 2013 Bid Opening July 30, 3013 Bid Award August 1, 2013 Notice to Proceed August 20, 2013 -9- Ivo Bergsohn July 3,2013 Page 2 SCHEDULE: As soon as possible COSTS: $83,000 (estimated) ACCOUNT NO: 1029-8161/DVRIIP BUDGETED AMOUNT AVAILABLE: �199,973 ATTACHMENTS: DVR Replacement Well Engineer's Estimate of Probable Costs (6/26/2013) CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES . NO CHIEF FINANCIAL OFFICER: YES NO �` �: -10- i Mobilization/Demobilization&Site Preparetion 1 Mobilization and demobilization including bonds and insurance,site 1 Lump Sum 6,960 S6,960.0 preparation and cleanup for the lump sum price of dollars and cents. (Not to exceed 10% of the total bid amount excluding this item►. Well Drilling 2 Drill a nominal 20-inch surface borehole, in accordance with the 20 ft. 150 $3,000.0 specifications on a cost per lineal foot basis for the unit p�ice of dollars and cents. 3 Furnish and install new nominal 16-inch,3/16-inch(0.1875 Wall)steel 22 ft. 45 $990.0 surface casing(31.7 Ibs/ft),in accordance with the specifications on a cost per lineal foot basis for the unit price of dollars and cents. 4 Drill a minimum 9.875-inch pilot hole from below the surface casing to 180 ft. 45 $8,100.0 total depth in accordance with the specifications on a cost per lineal foot basis for the unit price of dollars and cents. 5 Ream the pilot hole to a nominal 14-inch diameter production borehole 180 ft. 40 $7,200.0 from below the surface casing to total depth and complete a Caliper Survey of the reamed borehole, in accordance with the specifications on a cost per lineal foot basis for the unit price of dollars and cents. Sub-Total 519,290. Well Construction 6A Furnish and install new nominal 8-inch diameter A53-grade B, 1/4-inch 100 ft. 40 $4,000.0 steel(0.25 Wall)well casing 122.4 Ibs/ft►,with centralizers and welding rings,complete and in-place,in accordance with the specifications on a cost per lineal foot basis for the unit price of dollars and cents. 6B Furnish and install new nominal 8-inch A53 Grade B, 1/4-inch steel 80 ft. 50 $4,000.0 (0.25 Walp louvered full-flo well screen or approved equal,having 2" length x 1/8" size slots,with a minimal open area of 19.5 sq in/lin.ft, including welding rings,complete and in-place, in accordance with the specifications on a cost per lineal foot basis for the unit price of dollars and cents. 6C Furnish and install new nominal 8-inch diameter A53-grade B, 1/4-inch 10 ft. 40 $400.0 steel(0.25 Walq well casing, 22.4 Ibs/ft,with bull-nose plug welded to bottom,complete and in-place, in accordance with the specifications on a cost per lineal foot basis for the unit price of dollars and cents. 7 Furnish and install new 2-inch nominal diameter Schedule 40 steel pipe 95 ft. 6 $570.0 (0.154 Wall)gravel fill tube with beveled end (3.65 Ibs/ft)and a threaded, water-tight,steel top cap,complete and in-place, in accordance with the specifications on a cost per lineal foot basis for the unit price of dollars and ce�ts. � 6/26/2013 -11- � � f � � [{ 4 # 8 Furnish and install new 1.5-inch nominal diameter Schedule 40 steel 97 ft. 5 � $485.0 pipe(0.140 Wall)sounding tube with beveled ends(2J2 Ibs/ft1,with a ; threaded,water-tight steel top cap,complete and in-place,in accordance with the specifications on a cost per lineal foot basis for the unit price of dollars and � cents. 9 Furnish and install clean,washed and graded filter packll/2"x 1/4" 110 ft. 17.5 $1,925.0 �!. mesh),complete and in-place,in accordance with the specifications on � a cost per lineal foot basis for the unit price of dollars and cents. 10 Furnish and install hydrated bentonite seal,complete and in-place,in 10 ft. 20 $200.0 accordance with the specifications on a cost per lineal foot basis for the unit price of dollars and cents. 11 Furnish and install California Standard sand-cement grout mix(18.3 80 ft. 40 $3,200.0 Ibs/galll,complete and in-place, in accordance with the specifications on a cost per lineal foot basis for the unit price of dollars and cents. � 12 Furnish and instalt factory assembled water-tight pitless unit,complete 1 LS 5000 $5,OOOA y and in-place, in accordance with the specifications for the lump sum � price of dollars and cents. ', Sub-Total ;79,780.00 Formation Tests 's 13 Complete formation testing and sampling,in accordance with the 3 Test Interval 4000 $12,000.00 t specifications on a cost per testing interval basis for the unit price of dollars and cents. i! 14 Water Quality Standby-Fill pilot hole with 1/4-inch graded gravel,in 200 ft. 15 $3,OOOA F accordance with the specifications on a cost per linear foot basis for the unit price of dollars and cents. Sub-Total 515,000.00 Well Development: 15 Complete stage one mechanical development by simultaneous airlift 4 hrs. 250 $1,000.0 pumping and swabbing,in accordance with the specifications on a cost per hour basis for the unit price of dollars and cents. 16 Complete stage two mechanical development by simultaneous airlift 8 hrs. 250 $2,000.0 S pumping and swabbing,in accordance with the specifications on a cost per hour basis for the unit price of dollars and cents. 17 Complete pump development by intermittent pumping and surging, in 12 hrs. 150 $1,800.0 accordance with the specifications on a cost per hour basis for the unit price of dollars and cents. Sub-Total 54,800.00 Well Performance Test 18 Complete 24-hour Specific Capacity Test,in accordance with the 24 hrs. 150 $3,600.0 specifications on a cost per hour basis for the unit price of ` dollars and cents. 2 6/26/2013 —12— 19 Collect water-level recovery readings,in accordance with the 24 hrs. 50 $1,200. specifications on a cost per hour basis for the unit price of dollars and cents. Sub-Total aq,gpp,p emporary Discharge System 20 Furnish and install a temporary discharge system for pump development 1 Lump Sum 800 $800.0 and well performance testing in accordance with the specifications for the lump sum price of dollars and , cents. 21 Furnish and install erosion control fencing,as directed by the Engineer, 300 ft. 2 $600.0 on a cost per linear foot basis for the unit price of dollars and cents. Sub-Total E7,400.0 Miscellaneous 20 Alpine County Health Department(ACHD)Water Well Construction 1 each 410 $410. Permit Fee 21 Provide Drilling Fluid,in accordance with the specifications for the lump 1 Lump Sum 200 $200. sum price of dollars and cents. 22 Provide Sample Containers, in accordance with the specifications for 1 Lump Sum 20 $20. the lump sum price of dollars and cents. 23 Provide Caliper Survey services,in accordance with the specifications 1 Lump Sum 1500 $1,500.0 for the lump sum price of dollars and cents. 24 Provide all Geophysical Logging Survey services,in accordance with the 1 Lump Sum 3000 $3,000. specifications for the lump sum price of dollars and cents. 25 Provide well video survey, in accordance with the specifications for the 1 Lump Sum 1000 $1,000. lump sum price of dollars and cents. 26 Complete Plumbness&Alignment Test, in accordance with the 1 Lump Sum 1200 $1,200.0 specifications for the lump sum price of dollars and cents. j 27 Provide drilling fluids containment system,in accordance with the 1 Lump Sum 1500 $1,500.0 specifications for the lump sum price of dollars and cents. 28 Provide drilling waste containment and disposal,in accordance with the 1 Lump Sum 500 $500.0 specifications for the lump sum price of dollars and cents. Sub-Total 59,330.0 Optional Items 29a Complete stage one chemical development including minimum 12-hour 4 hrs. 200 $800.0 idle time,in accordance with the specifications on a cost per hour basis for the unit price of dollars and cents. 3 6/26/2013 -13- _ k �< f E, � �' � s � € 29b Complete stage two chemical development including minimum 24-hour 4 hrs. 200 $800.0 �; idle time,in accordance with the specifications on a cost per hour basis = � for the unit price of dollars and � cents. 's. 29c Complete Pilot HolelWell Destruction/Abandonment, in accordance with 200 ft. 40 $8,OOOA x the specifications on a cost per lineal foot basis for the unit price of r dollars and cents. ; Sub-Total $0.0 � Other Items Contractor Requires t 30a $OA � ' 30b $OA �" F' i �' Sub-ToWI ;0.0 �' E , E ;� � � a � � � � y K � t :� ,x � � § :! � � :g �F Y@ k � ! _ � E � � � i i � i I i � i I t 4 6/26/2013 -14- General Manager Richard H.Solbrig _,,,gt� i1/ yo �. /'Z �+�'�' � �� Directors �� ii Chris Cefalu JameS R.Jones -� +�� • � � RandyVogelgesang �ubilc Ut��y D��tr�c� KellySheehan Eric Schafer 1275 Meadow Grest Drive•5outh l.ake Tahoe•CA 96150-7401 Phone 530 5444-6474�Fax 530 541-06i4•www stpud.u5 BOARD AGENDA ITEM 4e TO: Board of Directors iFROM: Linda Brown, Purchasing Agent �� MEETING DATE: July 3, 2013 , ITEM-PROJECT NAME: Surplus Equipment REQUESTED BOARD ACTION: Authorize sale of sur lus air com ressor throu h Public P P 9 Surplus, an on-line public auction site. DISCUSSION: The EI Dorado County Air Board requested that the District dispose of its 1989 non-compliant, non-tiered portable air compressor by July 13th (within 30 days of the Air Board's June 14th request). Staff has utilized the Public Surplus site for sale of a number of lesser-value surplus items or items that had not sold by other methods such as eBay. The sales have been very successful and quick. PublicSurplus.com sells only public agency items to anyone pledging the highest bid. SCHEDULE: ASAP COSTS: ACCOUNT NO: 3504 BUDGETED AMOUNT AVAILABLE: Income ATTACHMENTS: none CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES NO i -15- General Manager Richard H.5olbrig � . ,�w� � �� Directors Chris Cefalu James R.Jones �i.: � � Randy Vogeigesang p�blic Utrii�y Dc�tr�ct KellySheehan Eric 5chafer I 1275 Meadow CreSt Drive•�outh take Tahae•CA 9615D-740t Phane 53�544-6474•F�x 530 541-0614•www stpud.us BOARD AGENDA ITEM 4f T�� Board of Directors FROM: Paul Sciuto, Assistant General Manager MEETING DATE: July 3, 2013 ITEM- PROJECT NAME: Approve Consulting Contract with EN2 Resources, Inc., for work on the California Energy Commission Energy Generation Grant REQUESTED BOARD ACTION: Approve consulting contract with EN2 Resources, Inc. DISCUSSION: The District received a $139,830 grant from the California Energy Commission to prepare a feasibility study of energy generation/efficiency projects within the District service area (to include Alpine County). The grant requires a partnership with local agencies in order to develop a coordinated approach to renewable energy opportunities. EN2 Resources will be the primary contractor for this grant implementation, subcontracting with other energy generation providers to evaluate feasibility of those energy generation/efficiency projects as prioritized by the District and the local agency stakeholder partners. EN2 Resources will be responsible for developing a feasibility study, as well as a final strategic action plan, for implementa- tion of the most qualified energy generation/efficiency projects. Total contract with EN2 Resources will be $134,593. i SCHEDULE: 6/1/2013--10/15/2014 COSTS: $134,593 ACCOUNT NO: 1029-4405/2029-4405 BUDGETED AMOUNT AVAILABLE: $448,746 ATTACHMENTS: Scope of Work/Cost Estimate CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer 8� Water GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES NO -17- _ .._-- _� -...._... .: _. ..-----. _...._.. _ __ , .___.. .. .__.._. EN2 RESOURCES INC.CONSULTANTS TASK ORQER NO.1 CONSt1LTING SERVICES This Task Order is made and entered into as of the 3rd day of luly 2013 by and between South Tahoe Public Utitity District,hereinafter referred to as"DISTRICT"and EN2 Resources lnc.Consuttants hereinafter referred to as"CONSULTAIdT'. In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement dated September 9,2011 and as speci�cally hereinafter set forth,the parties do hereby egree as follows: I. PURPOSE The purpose of thisTask Order is to authorize and direct CONSULTANTto provide professional services to develop and comptete an energy generation/efficiency feasibitity study,strategic action plan,and technology transfer plan as required by the California Energy Commission's 2012 PIER Community Renewables Grant. F 2. SCOPE OF WORK TASK1: ADMINISTRATION � iSoftware Eledronic File Format � Consultant will deliver an electronic copy (CD ROM or memory stidc)of the ful!text of any � Agreement products in a compatible ve�sion of Microsoft Word (.doc). � The following describes the accepted formats of electronic data and documents provided to the Energy Commission as products and establishes the computer ptatforms, operating systems, and software ve�sions that will be required to review and approve alf software deliverables. _._..._._ . ...___.�._ �. ___ _ ._.....� .- ---...._._.....Data setswilt.be-'in'Microsoft {I111S}°Access-or°fVIS'Excel'file-format: -_.__._. __ __._..___. __.._..._. • PC-based text documents will be in MS Word file format. • Dacuments intended for public distribution will be in PDF file format, with the native�le format provided as well. • Project management documents will be in MS Projectfile format. � Task 1.1 Attend Kick-off Meeting � The goal of this task is to establish the lines of communication and procedures for i implementing this Agreement. � � Consultantshaltattend a "Kick-Off" meetingwiththe CfC and the bistrict and provide ' information on the technical portion of the meeting. Thetechnicalportionafthemeeting shall include,but nat be limited to,thefollowing: � The CEC's expectations for accomplishing tasks desc�ibed in the Scope of Work An updated Schedule of Products . Discussion of Progress Reports (Task 1.4) Discussion of Technical Products (Product Guidelines located in Section , -19- � � � 3 � , . ___—__-_._. . -------._. ..._._ _ ___ .._... _ � $ 5 of the Terms and Conditions of the CEC grant contract} � Discussion of the Final Report {Task 1.5} ; s Submit an updated Schedule of Products, List of Match Funds, and List of Permits to the District. ;, > Products: Updated Schedu(e of Products ` Updated List of Match Funds � Updated List of Permits � _ Task 1.2 Critical Projed Review (CPR) Meetings '- ; ; ' The goal of this task is to determine if the project should continue to recei�e Energy y Commission funding to complete this Agreement and to identify any needed modifications to ' the tasks, products, schedule, or budget. � _ � - ParticipaMs indude the CEC and the bistrict, and may include the Commission Grants z: j Officer, the Energy Research and Development Division technical lead, ather Energy { � � Commission staff and Management, and any other individuals selected by the CEC to provide ; � support to the Energy Commission. � � x � Consultant shall prepare a CPR Report for each CPR meeti ng that discusses the progress of # j � the Agreement toward achieving its goals and objectives. This report shall include � � � recommendations and conclusions regarding continued work on the project. This report } � shal! be submitted along with any other products identified in this Scope of Work. The � � Recipient shall submit these documents to the CfC and any other designated reviewers at ; least 15 working days i� advance of each CPR meeting. � �I { � Consultant shati present the required informatian at each CPR meeting and participate in a �- � discussion about the Agreement. ' iE � � Product: F �__.__--_ _..._---.- .. ___ - _.__�_....._ . ...... . . .._ ___.. .. . . ....... ........... ..... .... ....... .. . . ___ . ._ .._.. .._.__ .__._.._ ; � CPR Report�s) F � Task 1.3 Final Meeting ;� r r The goal of this task is to close out this Agreement. $ � � ' � � Consultant shalf ineet with D i s t r i c t a�d �nergy Commission staff to present the project � i findings,conclusions, and recommendations. The fina! meeting must be completed during the � � closeout of this Agreement.Consuftant will prepare for the technical portivn of the meeting, ; � which shall involve the presentation of an assessment of the degree to which project and task I' goals and objectives were achieved, in addition to findings,conclusions, recommended next �\ steps (if any)for the Agreement, and recommendations for improvements. � ! Pradutts: � Written documentation of ineeting agreements ' � Schedule for completing closeout activities § € � ?' Task 1.4 Monthly Progress Reports } 3 �. € � � -20- �: � �: 5= � � .,_--=-------- . .._..._ _.. .......... .... . ... _. _._ _._.._ --- -_ _ ___ _._.._._.____--- -_---.—_.�� __ 1 The goal of this task is to periodically verify that satisfactory and continued progress is made towards achieving the research objectives of#his Agreement on time and within budget. The objectives of this task are to summarize activities performed during the reporting period, to identify activities planned for the next reporting period,to identify issues that may affect performance and expenditures, and to form the basis for determining whether invoices are consistent with work performed. Attachment A-2 of this Task Order is a recommended example of the information needed for tt�e monthly progress reports and shall follow that format when submitted. Product: Monthly Progress Reports Task 1.5 Final Report The goal of the Final Report is to assess the project's success in achieving its goals and � objectives, advancing science and technology, and providing energy-related and other � benefits to California. The objectives o#the Final Report are to dearly and completely describe the project's purpose, approach, activities performed, results, and advanceme�ts in science and � technology; ta present a public assessment of the success of the project as rneasured by ( the degree to which goafs and objectives were achieved; to make insightful observations ; based on results obtained; to draw conctasions; and to make recommendations far further : ' proj�cts aTrd�rrrprav�t�ent� _ __ The Finai Report sha(I be a public document. Consuftant shall prepa�e an Outline and a Draft of the Final Report.After review by the District and the CEC,Consultant shafl prepare a Finai Reportfollowing 3 the approved outline andthe latest version of the Final Reportguidelines which will be provided by � the CEC.The CEC shall provide written comments on the Draft Fina!Report within 15 working days of receipt. The Finaf Report must be completed at least 90 days before the end of the Agreement Te�m. _ .,_._.. ...__ _. .. _ _ _ _ _ .. __ .... _ _......_ _... _.____. _... _...__. .____ _ __ r Products. � Draft Outline of the Final Report � Fina)Outline of the Final Report � Draft Final Report Fina)Report � � Task 1.6 Identify and Obtain Match Funds i { t � The goa!afthis task is to ensure that the match funds planned for this Agreement are ` obtained and appiied to this Agreement during the term of this Agreement.Consultant shall � support the Distrid's effort to document the match funding required as part of the CEC grant � ; funding by documenting each in-kind contribution and the tasks to which the match funds will be f applied. � � -21- � t x ;' a ; Task 1.7 Identify and Obtain Required Permits i � ; The goal of this task is to obtain all permits required for work completed under this f Agreement in advance of the date they are needed to keep the Agreement schedule on � track,if permits are necessary. t Products: = Lette�documenting the pe�mits or stating that no permits are required = a Task 1.8 Obtain and Execute Subcontracts ` The goa{ of this task is to ensure quafity products and to procure subcantracts required to carry out the tasks under this Agreement consis#ent with the terms and conditions of this Agreement. ' Contractor shalL• ` Manage and coordinate subcontradar activities. Submit a draft of each subcontracf required to conduct the work under this Task Order for �eview by the District S u b m i t a f i n a I copy of the executed subcontract. Provide sufficient documentation for invoicing purposes. Products: Draft subcontracts , Finaf subcontracts i s " ; � � � � . €_.__._..._... ...._.._.__.. __.. ..__.. ._ __..._..__ ..-- --..�.___ ,_..__._._..__�.._ .___ _..__-----_...._�._ _.__....._.___.__.. . _.._ .__---- _._..._._..-- } � __.. .__._____�.. .---__._ � . � � � � � ; � ; s ( � � � f � � i' � I -22- ---.___. ._ -__..__ _ _ . ...--. __. __ ___.__------- __._..._. � � __.__. � � TECHNICAL TASKS TASK 2 Partner Task Eormatization I Task 2:1 Coordinatian Among Project Partners and 5takeholders 'I Thegoa!ofthistask istocoordinatethe projectwith each project partner and stakeholder to complete projecttasks. Consultant shail assist the District in maintaining coordination among project partners and stakeholders Products: Project Management and Coordination Plan Task 2.2 Partner 7ask Formalization: Ke Partner Staff Identification and Y Devetopment of the Memorandum of Understanding The goals of this task are to: (1) identify the key partner staff from participating agencies who wi11 be daily contacts and wifl lead study activities; and (2) execute binding � agreements between D i s t r i ct and participating partners to devote staff time and � resources to fulty implement #he creation of the Renewable Energy Regional Exploration � Plan. � Consultant shall: � Prepare a Lead Partner Staff Chart that identifies key partner staff � Work with key staff to identify energy goals, and prepare a List of Partner Energy Goafs � Coardinate with t h e D i s i r i c t and partners to develop and { � execute Memorandums of Understanding � ( M O U ) between the D i s t r i c t and partners. � Products: ..._.._. ._ _,. ._ _�. � Lead Partner Staff Chart t � List of Partner Energy Goals � � i � Task 2.3 Finalize Project Schedule t � The goal of this task is to organize a schedute of activities required to complete the Renewab[e � Energy Regional Exptoration Plan. Please refer to Exhibit A:Attachment A-1 for the schedule � submitted under the grant contract with California Energy Commission. I i Consultant shalt: ; Coltaborate with partners to identify meeting dates and deliverabtes � Develop project mi(estones , ? Prepare a Project Timelinethat includes a schedule of ineeting dates and � identifies project deliverables and milestones. i ; EProducts: � 5 .� -23- j � �: _..__ _--- _.__.. ._.......___..._ _. ____ ..� ._._.__ _..._._. __ _.._....__. ..-------._ _... _....---..._.__ _ _-- . . ___ ._-- .__. .------ � � �: [ � Project Timeline ° ; Task 2.4 Review Committee # � } The goa!of this task is to organize a Study Participants Review Committee that is composed of � partners contributing to the Renewabte Energy Regional Explo�ation Plan.The Committee will � w = critique the progress and products of the ptan duringvarious stages ofcompletion. � x ' Consultant shall: � t Establish a regular, ongoing method of communication among partners � and county governments � i' ' Convene policymakers as necessary s � Review facility and other potentially sensitive information prior to review � by the committee, stakeholders, or the general public � fPrepare a Communication Plan for the Study Porticiponts Review ` � Committee that descrbes methods of communication among � review committee members =� ; � r � = Products: � t � Communication P(an for the Study Participants Review Committee � � � TASK 3 RESOURCE AND TECHNOLOGY ASSESSMENT f �. t Task 3.1 Preliminary Screening � � 1 � ± � The goal of this task is to conduct a preliminary screening to determine which � ; ( technologies should be reviewed. � � " � � � � I f '; i � t ; �` �_____ _____._ _ ._.__._._._..__.. ..._____.. ____.._._�.._.__...._....._ _._ _ _�_�_. ___....._ . . ._.._ _------ ---._._. __. . _. . _ �.�_ _. ..._. ___ — � � � s � ; � � � � ; E x € F i � �� 1 •f � f � � �' 3 4 � C S ( y ( � f ti � � # �I � � . � ' {.. t � 3 � � u � . � 9 F: � F i: r �. 2 � Bppp q � �. f 6 � s; 4 -24- � � Consultant shall: ��>_�.c 4_= :,z1 - ._ ...,,��:... Use resource maps, past studies and other basic tools as to identify �4-�--.....��.-;�.�:�'��:��.�_� technologies to review Develop initial screening criteria for the tech�ologies Assess available renewable resources Assess the ability of support infrastructure necessary to connect to tfie grid Prepare a Preliminary Report that: identifies technologies and initial screening criteria, assesses the available renewable resources and the necessary support infrastructure; and identifies the maps and other tools used Prodacts: P�eliminary Report (no draft) Task 3.2 Full Screening The goals of this task are to provide a preliminary assessment of the amount of energy that F can be produced by various renewable energy technologies and to conduct a high-leve! analysis of expeded costs and savings, utifity considerations,and potential incentives. � Consultant shall: � Develop detailed screening criteria j Develop a ranking system i Collect background project information for each potential site as identified i during partner meetings Collect operating data that are needed for the screening Assess renewable energy resources using specific resource assessment tools j such as PVWatts, RETScreen, and data from wind resource models � Develop specific energy production estimates and assess their�t with � ene�gy needs � Prepare a Full Screening Report that: includes the detailed screening � _ __._ _.__..._ _ _..____._. ___.._ _ ___...--criteria-and-the-rankin s stem° surrtmarizes_background-project- _ _.__,_ ,_ .. _....._. __ _�_ __ g... Y ; _ � information for each identified site;_summarizes the needed ( operating data; and discusses the renewable resources assessment s i and tfie specific energy production estimates � Participate in a CPR meeting and prepa�e a CPR Report as described in Task � 1{Administration) i � Products: � Ful!Screening Report (no draft) � CPR Report , i i f I � i S f � � i f F � 7 -25- . �! t ___- _..._.. _..__ _...... _..___.�._.._ ; .._.__----.�..... _.__ _ . . ___ _. .. .. . . __ _ � � _..___._..--.---_..___ �. F [ Z � � C E Task 33 O�ganization ofStakeholder ReviewCommittee � r: � The goal of this task is to reach out to applicable community stakeholders who witl help to � � develop a Renewable Energy Regional Exploration Ptan. � � - Consultant shatl support the District in the following tasks: � ldentify and communicate with inte�ested community stakehotders Establish stakeholder review committee � Devefop a meeting schedule � Prepare a List of Stakeho/der Review Committee Members � Products: � �ist of Stakeholder Review Committee members ? i i TASK 4 RESOURCE AND TECHNOLOGY FEASIBtLITY 5TUDY , The goal of this task is to comptete a detailed review of the feasibility, economic,and � environmental viability ofeach renewable energytechnology andtadetermine which combination of renewable energy technologies identified inTasks 3.1 and 3.2 most effectively meet federa!/state goals and requirements for renewable energy development. Task 4.1 ACWA Preferred Provider Consultation The goal of this task is to use the Association of California Water Agencies'(ACWA) preferred providers list for a no-cost Feasibility Assessment for ACWA member agencies. c � Consultant shaU: � Collaborate with the following preferred providers to assess STPUD projects: �� Nline Energy, Inc. � SolarCity ; ( . Other providers (such as wind,,geothermal, and energy storage I...___.�__.. ._.. _._._... ........ ...�.._... ..__._... �_ . . . .... _ _.... _._..__._ _ ........... � vendors), who may be consulted if necessary as per the development of each renewable energy technolagy deemed feasible in the Technical � Feasibility Study. � Develop a Feasibility Assessment with ACWA preferred providers info ; i I Products: E � Draft Feasibitity Assessment � Final Feasibility Assessment t i i ( F [ � F � � � � } 1 • p O 1 � -26- Task 4.2 District/Partner Feasibility Assessments The goal of this task is to perform a feasibility assessment for the Oistrict and ihe project partners. Consultant shatf: Quantify the amount and value of the energy each technology could produce. Review detai�s of utility interconnection, tariffs,and revenue Analyze access to financial incentives and project funding models Perform simplified financia! evatuations to assess long-term economic � value . Perform a Levelized Cost of Energy and Return on (nvestment Analysis Conduct early es#imates of�enewable ene�gy costs Explore potential incentives Identify policies to integrate with utility providers for electricity systems tdentify greenhouse gas targets � Determine federal, state, and local permitting requirements, in addition to � � enviro�mental review �equirements u�de� laws such as the National Environmental Policy Act and the Califomia Environmentai Quality Act Determi�e operationa( costs j Develap a Feasibility Study that: quantifies the amount and value of energy � that can potentially be produced by each technotogy;discusses details of utility interconnection, tariffs and revenues; analyzes available � financial and other incentives; assesses long term economic value; � provides a Levelized Cost of Energy analysis; identifies poliaes to ; integrate with utility providen; identifies greenhouse gas targetr; � identifies applicable permi#ting and environmental review � requirements; and discusses operational costs � Products: �____.__ -_ Draft-Feasibility_Study ___ ..... . ..... ... ._....... .. .....__..____..... ._._ ._.._ __ .._, _.... ... _.._ __--__. _. .._.. � Final Feasibility Study i � j TASK 5 S'f'RATEGIC ACTION PLAN : � TASK S.1 Convene Planning Group � Tfie goal of this task is to develop a comprehensive Strategic Action Plan through � ; community stakeholder and project partner collaboration. S[ f i Consultant shall: jOrganize existing committees into a larger planning group � Prepare a List of P/onning Group Members � Prepare a Projecr Meeting Schedule ; Products•. � II � List of Planning Group Members � . i •: ' 9 t 1 -27- i � i . ...__,....._ .. ,___.......... _ '_.__. __.._ . . . ._ . . .. .. ....... ..._._.._.......... ._'_"__""'.... .. .......... .... ... ........... ... .... .._.. ' .. . . .... ...... ........... . _...,...._ _ .____ _._.._. . . ,� — � 'P, 4 � f Project Meeting Schedule ; ; � Task 5.2 Develop Strategic Action Plan � ! � :`: The goal of this task is to outline st�ategies for implementing projects identified in the Renewable < ; � Energy Regional Plan. a s Consultant shall: � ' Prepare a List of Planning Group Members ° � _, Conduct planning group meetings i k` Devetop strategies for implementing projects � ` Identify implementation action steps ;' � ' e ; Develop a Siraregic Action P/an that inclades a timeline for proposed � ' actions ' Begin implementing action planningsteps � ( Review the strategic action plan at regular intervals �' ! � � j Products: � � List of Planning Group Members �: # � StrategitAction Plan � � � TASK6 TECHNOtOGYTRANSFERACTIVITIES � � � . � � The goal of this task isto develop a plan to make the knowledge gained,experimentat results, � i � and lessons learned available to key decision-makers. s ! � i' Consultant shall: g � Prepare a Technology Transfer Plan that explains how the knowledge gained � ' in this project will be made available to the public.The level of detail � ' expected is least for research-reiated projects and highest for � � __.._..__.. ._.___.. ___... __._�_....,. _._. _ _ _ .......__._...dem�onstration projects: Key_elements.from�th'is report 3ha1t-be _.... _ ..�....._ _.. ...... �' i f � included in the Final Report for this project. � ; [ Conduct technology transfer activities in accordance with the Technology 8 t � Transfer Plan. These activities will be reported in the Monthfy � x � Progress Reports. � Indicate the intended use(s)and users of the project results. s s i � Present findings to state and loca! organizations including: the EI Dorado � � County Water Agency {localJ, Mountain Counties Water Resources Agency � � Technicaf Advisory Committee (regionalJ, and the Association of California �` Water � '� Agencies (state). � � � � i f E Products: 3 f DraftTechnologyTransferPlan � � ! Fina)Technology Transfer Plan � � � I � S � € � � ' � t � 5 �O _�O �y(y(y( I O � } ( }; 3. STAFFING Staffing will be�nder the direction of Rick Lind,fN2 Project Manager.Other staff may be assigned to the project as deemed necessary.. 4. TIME OF PERFORMANCE It is anticipated that all services for this Task Order will commence on June 1, 2013 and wilt be completed by December 1,2014. Comptetion of this Task Order will occur upon receipt by District staff of approved feasibility study,strategic action plan and technotogy transfer p(an. 5. PAYMENT Payment to CONSULTAIVi"for services performed under this i"ask Order shall be in accordance wiih CONSULTANT's fee schedule for the persan assigned to the project task.The cost ceiling for this Task Order shall be one hundred thirty four thousand,�ve hundred and ninety three dollars($134,593.00} and shall not be exceeded. Exhibit B of this Task Order#1 contains a budget by Task Item. 6. FFFECTIVE bATE � The tasks outlined in this Task Order No.1 shall begin on June 1,2013,dependent upon Board Approval on July 3,2013. � fN WITNESS WHEREOF this �eeme ' , Ag nt is executed by the General Manager and Clerk of the Board of the South Tahce Public Utility District,and Consultant has caused this Agreement to be executed the day and year first above written. SOU7H TAHOE PUBLIC UTILITY DlSTRICT � __.-----. . . July 3 2013 _ _...__ _ ..__._... __.. . _.__._.B�_.. ... _ _ __�_... ..._ __._ . ......... ...... . . .___ __.._ ...... ... ......._ ._... _. __ . . ' k Richard H.Solbrig,General Manager/Engineer Board Approvat Date : � 4 f ATTEST: KathySharp,Clerk of the Board � EN2 RESOURCES INC,CONSULTANTS � i ; By ' Rick Lind,President 11 -29- Exhibit A Attachment A-9 Schedule of Products and Due Dafes i �'f:i .,Af.fend 1�ick-off.-Meetin9 . . . . .. _ „.. . .... . ,;,; fi;;��Tf'1�12II1��..� - _ - -; :: ( _U dat�d Schedute of Products 8t�12013. U clated Lfst:o.f.fillatch.Fu.nds . . $Zl%201.3 ; - f ;U . ateii List:of Perinits - 8�'f/20'13 : __... , _ � __.. Kick-Off Meefin A eniia. CEC . 7/1f2�'13 • � 1:,2 Critica! Project Review(CPR)Meefings _::� �-�,��-� _ :�: - '•:° _. _,<. - ;;; �- � :.r ..__.. . . - 1st CPR CPR Report 4/9/20'14 ; . . A'enda.and a lisf of e ected a�tici ants 4/15/2044 ' ; . � , Schedule focwritten determinaton _.. 4/:1:5/201..4. 3 : _ : V1lritt�n determination, CEC, . _ �l112014 _ � ;_.,. _ 2nd CPR -CPR_Re oit 9/1512014 - A enda and a.tist:of e.. ected artici ants ' : ' 14/172Q:14 , _. _ -- S.chedule for written detenninaton 1 Q/1%20.1:4 ; 'Wtrtten determination. CEC _ .. _ __..10/1..'5I201.4 . ,... _ 1.3 Final Meeting _-,; ;�;.�.:�3�;015.r:. ., _ _- VHritten clocurnentafion of ineetin aareements 1 Ol3?!/20'14 _ ._ __- Schedule fo.r.corn letin closeout acfivifies 41/3l2014 '1.4 Monthly Pr+o°gress Reports ;: :. :.: a _. >_�,..., . � � ' The 10th catendar day o€each montli � duririg ttie�ap�roved term of this _ Nlonthi `Pro ress Repotfs,,....... _ A reem�nt 9.v Fittal Repiirf ..._._._ ,.. D.raftQufline of the Final Re orf _. :g/q��Q��. _. _ _. , ,; ! Final 0ufline of the Fina(:Re o.rt.. �g/�5%2D14 .Draft�inal Rs ort ... .. . . . _:. _ . . , . -. 1�D%1 UI2014 , . __ _ .. �ir�al F�� or#. . _ _ . _ _.:12/1_91.�0:14 _. _ _. --- .____. '�:�--(denti�i and-.Obta�n Mafch Funds . .._.___ _.. _.... ...�. �.� _ ..._._ . ..___._., ____ _, .: _:: . ..�t.,. -.._ _, .. _.,_...._:. .k A)ette�rega�ding ixrat�h funds or stating that no maieh funds j ace r.ov.ided. .. .. ..._._ __-:_. _.._. ,. . 12%2l20.'13 _ .:: , .... _.. _ . # , . . . . .... � Eopy(ies)�f each rinateh fur�d.commiiment letfer s : rf � ) f�.. __,. ,-.. , � a licable)_ _ . '�ZI�l2�fi3 � ; ._.. _ .. ..... E ' V+Idh�n '(0:daysofidentifying new .` � . ,Le.�fer s.for,new match.:f�nds.._.lf a., Iicable . �ateh..funds . ' . __._.__. _... .. . . . . .. � ' Wthm'10'days of ideh6fying.redu�d . � ; _ Letter thai match funtls were reduced. if a licable funds , , .. . _....__. _..._., ... ....:. �. � ; `[.T .Identify anc!Obtain Required-Permits - .� - .„�_� --�. .. , : . , = Lette�docurnenting the permifs:or stafing that no permtfis are � re. .ui�ed ° : _ ,. _ ,. _. :. 14F1:12Q't 3 . R , _ _. ,._ ' 1NitFiin 1�;t�ay�s oi_receNin�eacti , ..: , C : A:CS2 :�f eacti a rau.ed rmik r�.a licable . _.:..:_ erm� . . ... . � ? _ __ . _ _:_ '� ; Updated iisf of permits as fhey;charige during the term�f`ttSe W;�p„ To.days o�change in tist ot , , - ; ! R reem�nt if a licable erm,ts ; � _ _. ._ _ .._. ._-.-_ _...... M j � wdhin 10 days ot chan�e.in schedule � lJpdated schedule for acquiring pecmits as char�ges bccur tqr obfatriing.permits ; _ " ducin' the_term of fheA"�reetiietit:(if:a ficabl.e _ -..:.. ,_. :. ....._.. :' 1 of 2 RaR-�2-01 T.i'•n'1..'n - r._J. . � ��_l:f�__J..':a'._ .(n.__.1L.T_L_� 1"1..LI:_I.I1:I:a.rll..:i.i. � _ _--... _._.._----. ..... __ ___ ._ . ___. ..:.. _ _.... _ . _,.� � � Exhibit A �: Attachment A-1 " Schedule of P�oducts and Due Dates � ,, . t ` 1..8 Obtain and Execute Subcontracts . ° ��:. '1U('!l�03�.; = � 5 _ __ � Letter desccibing t�e subcontracts needed,or stating that no £' < subcontracts are re. uiced 10/1[2013 � 15 days pncsr to the:scheduled i .� ..�......._ D,�aft�u,b,�o.nf, ct�_ - - - - �n�:�is...._..� __ .�.,..�.......�.�.��, � �..�......�..t ._ .. _ _..... ._....__t....,..��..,�_.._............ ....... ...,....�._.. ._.,.� .__�_....__... .�._ ..M .. , ' , .:_ � � Final subcontracts Within�4..days ofexecu6on � ;, _:- .: . � 7 ParEnerTask Formalization _ �x��.� � I.��D1��¢,.�-�. , - ,:`.: I _ _ _ . .. _ . .� � � ` 2 9 Coordinafion Among Project ParEners •�=�-�-�y (� (��7�-�� f � 'Y:�.'��iF��A�+i'�� '..r.`�a'�..�.�`� ..._'.i.. . _ P�o ect Mana ement and Goordination Plan 1571/20�.3 � Partner Task Forma[ization: Key Parfti.er S�aff Idenfification and �'= " �� `'�' r �- � � 23- . ' �...:�:�� Devefopment of the Memorandum of Understanding "A ,_.;�„Y �� ,�:,--, �'w��,-.� • . � :. Lead staff chart __ � . WitFzin 1 Q da s of execution � Lisf ofen#it ene oats _ 10/1/2013 ` ' < _. :.,.. Si n�d co ies of each MOU a r�emenf ` ` 9�131�09 3 ! -,.,3.3 Finalize.;Schedule . , "_ '�'� - �,�-��`- , �: ,�.;;€x�._: ' Ttmeline 10/2U13-.1112013 ' _ ... _ . , ....,�.-_�--_:.. .,.. _ 2:4 Review Committee _ -- ��-� �•`��.:M,; , _ _ Description of intended method(s) .o.f cammunication.among = review committee members: ::. . 71/3r2014 _ _ . ,� ��:.� �._�.� , 3 _Resource and_TechnologyAssessinent . .... .. .. . _. .... ._ _ . ., ��. .,'•° �,,;��;'.�-�' .� : . -��r:�- .: 3:1 Pretiminary Screeaing ;: _ __ ._._. - �_..,^�� _ . .��:>,... : Prelimina re rt, no draft �/q��{ _ _... .. 9 r��xw-�-,.:�-� �� _ _ a�-:=� 3:2 FuII Screenin .Y^Lp,r_;-- � ? . . K^r- FuII Screening report,�o..draft 3/3/20'f'4 � _. ; � Crificai Pco ed Review CPR) ��1�i!201`4:. � _._ .. . :: ..,.�_ ' 3.3 O[gan�zatiort pf Stakeholder Fieview.:Commiftee �-:,. �-�=�- F��- � : .�:��',�,,��.��-„��„� s__:.� : ;_ � ,_.. . _List.of.Sfakeholdec Reviev�r Gommittee members 4/3112014 _ ,.,.. �__.. : .;:::.,,:�� :,, ' � '4: Resou�ce;and Technology Feas�bility Stud.y. -=� -m �-�g-- y��5�.� �_--� �� ' � . . .... .. . . . . . .... .... t�'-i.' � '�...IW3��2'NYV"Zi -ri� _ i. . ._..... . . . . . .. .. .... f. _ 4.1 ACVkfA Preferred provider Consultat�on �,,� �r ._��•� `� ; , Draft�easihilif Assessment 411�'L0.'i4: _ ._.. _ _ ._.. . Final Feasibility Assessment 6131f201� � _ Ct�f�cal Pra'ect Review R ort..... _. _ ._ .., . 9/15/241� ; _.. ., ` - 4:2' Partner Feasibiiify Assessments - = , ��'�� . . ,,, � _. : , , �._�.._ � `• . Draft feasibili stud 7 ;.. _. ,. /1f2 E _ ��nal feasibi{i stud _ 04 _ _ .. ... . .._._... _ . . �73�f1�'.. ' � _--`5 -_. :Strate.glc.Action.:Ptan>_ _ _ �—_� < �. ; : �.: _. .__��.s�,� .� -�: � �:-�,�_.._ ..�- . ,. - ;: . __ � 5:1 Convene.:P...lanning Group _. .... ... ... , ___ _ ....,... Y Y :�-�',;��a� ,_., � ,..,__ .......� _ .�,_ . .�.._�:.-.: � -List-of inembers vf Planning gcou.p 9I3�/2014 _.. . : Timeline and scheduie. ... 9/31L2U1�4 � , . ... .:-. , 5;2. Devefop SErategic/�c6on Pian .: . ._.:._ ,._;.-.� . ; � Draft��:.fan ... , ...., ,:, ; �1/.3�2014 ... . _ .: ;_.. ; . .. ��na{. �an: _ _..,.. , � ` �2�9720�� ' � _6 Technology Transfec Activ"rties _..__... _ :.,.:..... _ .. . .,. . , ;��,��.�� u �<;; .,:: :.....,-,=.r:..._ -._� . ° ..- . { ..:^- � Draft TecF�.nolo Transfer 1an... ..:...... ._ . ,.:::.._.. :: 1 U/.a::5/201:� � :. _. , _ _.. � , _ -�Fir�al.Tech:..naio. Transfer. fan -:._... :.. . . , .. ..: , :...._ 12�19/2Q1:4. �, , .... _. - ;.__ . . , ,.. , :......... .... . _:_ .... ' � � � ' � - - 2 of 2 PIR '[�-01t = � ��3 Schedul��f P�oducts.. South Tahoe Public Utility Distric ATTACHMENT A-Z CO1�TT�NT AND FORMAT�F PROGRESS REPORTS PROGRESS �PORT for . Project Titic,Agreement Nuinber . . .r ��ns:s ...._._�.. rw'-.�,. ..... . .. ..T nar ..�..... ,v:..,...F ......, ... .:-,,. _ _.. ... `"'.....'"""t�liln.i�rrr..r�"ra r, . . ,�. ..» .. .. , ...__..._. ,, .,.. . ... .,.,..._. ,_..... . .,-...>.. R�cipient Project Ma�ager: Co�unission Proj�ct 1Vlanager: What�ve:planned to accompiish ti�is period [This is talcen directly from tiie_section on"What we expect to accomplish during tlie next period"from the last�rogress reportj What we actually Accompiished fhis period [Concise description of major activi�ies.and accomplisl�ments.] How�ve are doing compared to our plan [Explain,fhe differences, if an}J;'between�the plannsd and the actual accomplisliments. Describe what neecls to be done,if a.nyttiirig,to get back on track.] Signific..anf problems or changes � [Describe any significant technical or fiscal probiems. Rec�uest:approval for significant changes , _ I � in work scope,revised miies�one:due;dates,changes in key personneI assigned to the project,or � reallocati�n of budg�t cost categoines. If'none, inciude the�'oliowing statement: "Progress and expendifures will result in.project being completed on�ime ancl within budget."] � _ II What .we egpeet.ta accom.plis6 during the next period jCo�cise tiescription of major acfiviti�s.and aceo�plish�emts expected. This will':be transferred to the next progress report]] � Status of Milestones and Pro��ts � [�1�is shauld:lie the compiet�hst as contained in t�e revised sc4pe of wazk and'Exhibit B. ; Highlight di#�erences betv«en aetual amd,planned.] , � E � # Description Sta.rt I3ate Due Date StatuS(%) , � � _: __. ,. _.. _ ,, : .. . � Planned Ae�tiai Planned A.etual Identify top� assessment candidates 4LI S/12 411��2 5/1/I2 �/l/12 Ontime _,._ 1Q�% Develop test p.ian 4/20/�2 4/1�112 7f7/T2 6l1;OI.12: A.head i 100°!0 { Analyi�e�ei�rii�ental data �/1/12 {/];/1;2 1%1l13 2fl.l��` =Delaxeci � ��% � V:�/81�:� Q1y of 2 PIR'�12-018 . � . . r�:.a.•.Wr.�e wa.c n...n �..r:....a�..T�..�_..�n..tl:_:1 ts:l:a:.... n:..�.:..� � —_._. _ _..._... ...__.._.. . _...__.. , . ..... __ ... --- .# ...----�--.... ... _. . _ _____ ___.. __ _._....--�- -.._.._— � � l ,: ATTACFIIVIENT A-2 ; CONTENT AND FORMAT OF PRQGRESS REPORTS � G _ F � _ � .. j � : ..: . .. ...... � .._. ' .. � .. ... ., i R * ......... .. �......... �. . ::. . _.�... . .... . . . ... . . . .... . . � 2012 2U13 2014 � 2015 # � _ � ..,:P..,.R..,�.�' ._.s..,.,,�....,_.�.._,....�.:.�.,..�. ,. _.r....�:.�,�,.u�.� .. �.�. �w�..�..�..�..,�..�.�..�,...>:..,.a��.�...�..w.w:�w.�..�:,..�:�a.V..�.,.,�..�.r..._._�..w..�,�.,�..�,H�,..�::�,.�. Tas(c 2.1 � :° ,. _. ... _.,. ...,..,,.. 5 � Task2:�� - � �� 4 ' ::" .'::". . ..... .... . x ; � ; -fask.2;i }i , � ... �i £ ..:...::::: � Task 2.4 �f ` � ? . _ ,... . _ - , . . � :� � � ; � Overali schedale far the _ project. � d _ ' [I�lanned is soltd biue, actual is red striped:This work flow diagram needs to coxrelafe with the �. £ ; schedule in�x�u.tiit B. This exaniple:has been prepared as a Word Picture, but a compazable � � Excel diagram or.Gantt.c}iart is fine.] � � � ; Overview of Fiscal Status: (See:Ynvoices far detail.) � 3 t [It is use�ul fo track'the.rate of expenditure of p=oj ect fuinds. The most usefitl way to do this is to � compare tlie actual expenditure rate v�iith the planned expenditure rate. You get ttie plann:ed rate � at the begmriing of the�project,so it becomes::a baseline If ou e � ; y. hange course at a critical project £ � � - revie�cJ,yau should show the originat and the modified baseline,�ai�d then track against fhe new � � one.] � 3 � � ' Phatographs: r � ` �nclude �oto , ; � �� _ � � ❑ p graphs where agpropnate to document.progress:] The photos shall be sh�t with cotor � � print film or be very high quality.digrta!photos(at leasf 300 dpij. . _____.. . _ __ .. _ .. _ ..__._ _ . .._ . _ _. _._ . . __ . . ._. ____ ____ ._. . _ .__..._..._ .. ... ..... ... � . .._._ .._. _..._ ; Evidence a��ro;ress: � If there is a long ti:ri�e bezween intertrn pxaducts,then attach ev�denee of the piogr`�ss being:made � � � (e g,,test dafa,prdduct�nock-ups,�ield.site desGr�ptions,preIirntnary analyses)to the pro�ress , .. . ; ; reports to al}ow the,Cor�imission P'roa+ect Man,ag�r to rev�e�v prc�gress and gauge:tlie quaiity of $ � researeh resutt�. �: x � s , The progress report :on each proje�#shout�be l-2 pages long(plus photograpi�s) ancl tak�aUout � i. , 1 hour to prepare for each reporting period, � _ � F � f � � k £: t ` . � ; �(: 5/$/13 2 of 2 FtR 1:2-018 � �i�hibit�i�,Att A-2 Soiith Taho.e Public i�hl�t�es DisCrict ' .. . �, � �; i; O� CA A W N -� O � t] O O . 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O O�� O; � . � t!! ..�Elk�:� `�'. .� . �1h �b# .-'�fE+.. .... . . �, :.. .-._ .. . . € . _ _'",2�r r�r �-� 4 w� '� ,� � . [ 1-�- s'-...�r- r';•:�� ..' �':. . .O f �^- s1_ i.=.�- _"� _ _�� , l ''�,` "n =r�S9v.—� •.`�r --{'.� ,;� '�--_ � O:tT; 1 � �. � � .�_ � 1 C: :�_a--�'r�` �t �� iz. w �' v"'i , �'- �' ,�,...�� _ "�„r..x � � �� ma _ � w_� �_-•- _ .�- ' �, m � • � ��!��.: � � � � � ,. _, .� � r .�''"_. __"� ,�� -�Y"+�; `. l!. Q;. � � � � , �� {D� . _ S r�c c_ _- s. ._.. -4 a; . � . Z3 -� ,�x ^�- .: ' z' � � - �� -" 'rt�.,� _'�_�� _ .....r='�' !� -�—!'T':_•-..-----:�-.—.=�...'_..��c,.�-_...,...�,.�� ._..:� �..?=._....._...,� -�,�. - '- _.y....�...s_Y. �� . ...... _ - - : �.� , ! ('!. N. ..42 �l�, �"!�� -- Q M __ __ . � �•r .y.__ t C �- -�`' ,�,��' _ _° �-�� • � zy'U. 0�;.r : _,g z• �, s � . � �7 Y . � ,.. . _ sr� ti:� D� �: :�`��'.�.��:�'��' tn` � � � �. k _ .�. . • . N' �_Q �: � ��.:� . ��N .� ,�� E N � -y �: N .�� i... d . � =+ Ob ��N N�: A:� '�O' � �N::. ni�= � . � ' � :� ..v - �: � . .: �.. .� N' i . :�N �. ` Do - -IV- � �.. ,: C ;�4- � - � .._•... -. ....._.._._..._ - ... .. . . . ._:: ..__ . ,. � . ... . : ....:. :... -, . . ._ ........ .. ....... .. . ......�.... � -35- General Manager ..�-... Kichard H.Solbrig `J°' ♦ 1""�-�"". "��'�""'�''�w�lg�, Directors � Vi V V• a� Chris Cefalu James R.Jones •""" :�= � � Randy Vogelgeyang �ubiic U-��ty a��-�r��-� KellySheehan Eric 5chafer 1275 Meadow CreSt Drive•Sauth Lake Tahoe•CA 96150-7401 t'hone 53Q 54�4�-64-74•�ax 530 541-�614•www.�tpud.us BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Shannon Cotulla, Engineering Department Manager MEETING DATE: July 3, 2013 ITEM- PROJECT NAME: Revised 2013 State Streets Waterline Project REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder. DISCUSSION: On June 25, 2013, at 2:00 p.m., the District received four bids for the revised 2013 State Streets Waterline Project. Bids ranged from �l,548,441.40 to $1,888,888.The engineer's estimate for the project is $1,876,608. This project is a portion of the previously bid 2013 State Streets Waterline Project. The Board rejected all of the bids on that project, which consisted of over 18,000 feet of 12", 8", and 6" waterline. The work on this revised project includes installation of 6,271 feet of 8" and 6" waterline on the following streets: Michael Dr., Washington Ave., Oregon Ave., and California Ave. The remainder of the larger project is planned for construction in 2014. The project will replace old, undersized pipes with a significant improvement to fire flows and reduction in frequency of leaks. As of June 26, 2013, Thomas Haen Company is the apparent low bidder. Staff is reviewing the three lowest bids for compliance with funding requirements for disadvantaged business outreach and other contractual requirements. Staff will distribute a recommendation to the Board for award of the bid prior to the Board Meeting and will present its findings and recommendations at the Board Meeting. Of course, the Board may always reject all bids if it so chooses. SCHEDULE: As soon as possible COSTS: $5,000,000 (STATES) ACCOUNT NO: 2029-8306 (STATES) BUDGETED AMOUNT AVAILABLE: $2,458,138 (2012/13), $2,495,142 (2013/14) ATTACHMENTS: Bid Summary. Staff recommendation to be distributed prior to and at the Board Meeting. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES .6 NO CHIEF FINANCIAL OFFICER: YES NO -37- South Ta hoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Telephone: (530)544-6474 Fax: (530)541-0614 Memorandum Date: June 26, 2013 To: Board Members, Richard H. Solbrig, Paul A. Sciuto From: Heidi C. Baugh, Contracts Administrator Subject: REVISED 2013 State Streets Waterline Project At 2:00 o'clock on the afternoon of June 25, 2013 we received and opened four (4) sealed bids for the above-referenced project. Bids ranged from $1,548,441.40 to $1,888,888. The engineer's estimate was approximately $1,876,600. A careful review and analysis of the three lowest bids showed minor deviations. See attached spreadsheet and list of deviations for full breakdown of each bid. Thomas Haen Company Inc. is the apparent low bidder. Thomas Haen Company, Inc. had minor deviations. I contacted the Contractors License Board and was given the following information: License Number 447064 is current and active and expires 10/31/2013. The entity is a sole corporation. Thomas Haen Company, Inc. holds a Class A — General Engineering - license. 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C' Q W m p `moo°cao ��. mo `m �� E ff fE �� O U � �— W c�3 �om W OD _ �Smm� o' :, °'3�3W�foadd daa aa aa a¢ a a m c'na�ap� �m RF- o s� „rc ,� 3o3 3 f � t� w a a c v cU ��(J�U W c oa m a m `m ~tqcp Nc~/l� N V~1 NN f~A�>tA N i V' � c c V V W m� c J �� o c a u v a v>a�y c � c 3 3 m m m o o m a o m o m m m ao o m m m $$ � � $ a Q � ° jqOm Y�On.OU�" 'rn$tn' ' 3 ��C cCC 2C 'C��2'i� a't�a't�n = CC `—° �— � � C °>F- 0 2 c� c- - - - �'a. _ a'v_ mmm �dmm mm �mro �mmmm >mo � i� 10am!-�`om `0AO �`o W U' fqF�ip iomip U��i��i� c c cQ c_ c c c Q c cm c cY�m� Z Q Q¢i�i.i d�>F p �-N f�f Q U)f0 n^0�D m�O�fV l�!V N tD 1��D Ol N N N N N N N N � � N N(V fV N t�('�M C�'I l��l t��l O REVISED 2013 State Streets Waterline Proiect Bid Opening: 6/25/2013 at 2:00 o'clock p.m. Deviations and information qathered durinq bid analvsis of the three lowest btds: Thomas Haen Companv Inc • Bidder's General Information Item 1, contractor's address identified on State Contractor's State License Board website is a Post Office Box, and the address written in the Bid is a street address. Both are valid and in use by contractor. • Bidder's General Information Item 5, Surety phone number not provided; agent/broker address not provided. White Rock Construction Inc • Bidder's General Information, Item 5, contractor failed to provide any surety information, only the agent/broker information. Herback General Engineerinq • Bidder's General Information Item 1, Contractor's address identified on the Contractor's State License Board website is listed as a Post Office Box, and the address written in the Bid is a street address. Both are valid and in use by Contractor. • Bidder's General Information Item 5, Contractor failed to provide phone number for surety; and failed to provide address for agenUbroker. • Bid items totaled do not match Contractor's written bid total. Bid Item 29 unit price was multiplied three times rather than two as bid item called out. -41- � � i REVISED 2013 State Streets Waterline Project � ry CONTRACTOR'S SUBCONTRACTORS � k Thomas Haen Com an Inc. t � Description of Work Subcontractors Name � � 8�Address ; A/C Paving I 17% Advanced Asphalt ; Truckee, Califomia #721719 Named E ui ment/Material Su lier List: '� E ui mentlMaterial Su lier I Manufacturer '' Aggre ate Base Material Tahoe Asphalt/Tahoe Asphalt Asphalt mixes for paved areas Tahoe As halt/Tahoe As halt Fire H drants Western Nevada Su pl /Mueller Pipe Materials Western Nevada Su I /Vin I Technician Pi e fittin s and s ecials Westem Nevada Suppl /Star Valves and valve boxes Western Nevada Suppl /Mueller Pipe Bedding material Bing Materials/Bin Materials Steel Plates Thomas Haen Compan Water Meters and Meter Boxes Western Nevada Suppl /Sensus Tap in Saddles Westem Nevada Sup I /Romac Shorin United Rentals White Rock Construction Description of Work Subcontractors 8�Address Asphalt Paving 11.9% Qualcon Contractors, Inc. 1645 Esmeralda Ave. Minden, NV 89423 #684075 Surveying .27% Center Point Engineering Inc. 1217 Pleasant Grove Blvd. Roseville, CA 95678 #LS6947 Asphalt Milling .95% Anrak Corporation 5880 Mayhew Road Sacramento, CA 95827 #256390 Named E ui menUMaterial Su lier List: E ui ment/Material Su lier/Manufacturer A regate Base material Tahoe Asphalt/Tahoe Asphalt Asphalt mixes for paved areas Tahoe Asphalt/Tahoe Asphalt Fire Hydrants Western Nevada Supply/Mueller Pipe materials Western Nevada Suppl /Vin I Technician Pipe fittin s and s ecials Western Nevada Suppl /Star Valves and valve boxes Western Nevada Supply/Mueller -4 2,- 1 REVISED 2013 State Streets Waterline Project CONTRACTOR'S SUBCONTRACTORS Pipe bedding material Bin Materials/Bing Materials Steel Plates United Rentals/United Rentals Water Meters and Meter Boxes Westem Nevada Su I /Sensus Ta in Saddles Westem Nevada Su I /Romac Herback General En ineerin Description of Work Subcontractors 8�Address Surveying .57% Center Point Engineering Roseville, CA #LS6947 Asphalt Grinding .6°/a Anrak Corporation Sacramento, CA #256390 E ui ment/Material Su lier List E ui ment/Material Su lier/Manufacturer A r ate Base material Tahoe Asphalt/Tahoe As halt As halt mixes for aved areas Don Garcia Exc&Pavin /Tahoe As halt Fire H drants Westem Nevada Su I /Mueller Pipe materials Westem Nevada Suppl /Vinyltech Pi e fittings and specials Westem Nevada Suppl /Star Valves and valve boxes Westem Nevada Su I /Mueller Pipe beddin material Bin Materials/Bin Materials Steel Plates United Rentals/United Rentals Water Meters and Meter Boxes Westem Nevada Su I /Sensus Ta pin Saddles Westem Nevada Sup I /Romac � -432 General Manager Richard H.5olbrig �"'�^-----� � s 1$5Q • w8j�, Directors � � V �./� �� Chris Cefalu James R.JoneS ;,�:: � , Randy Vogelgesang �u b!�V u��f�y ��5 �/��,/�/ Kelly 5heehan Eric Schafer 1275 Meadow CreSt Drive•Sauth i..ake Tahoe•CA 96150-74�1 t'hone 530 544-6474•Fax 530 541-06i4•www.�tpud.u5 BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: July 3, 2013 ITEM-PROJECT NAME: Postponement of Scheduled Capacity Charge Increases REQUESTED BOARD ACTION: Consider the following two ordinances: (1) Ordinance No. 551-13, regarding scheduled increases in water capacity charges and amending Administrative Code Section 3.1.49(e)and superseding Ordinance No. 547-13 in its entirety. (2) Ordinance No. 552-13, setting sewer capacity charges and amending Administrative Code Section 4.5.7 and superseding Ordinance No. 548-13 in its entirety. DISCUSSION: At the June 20, 2013, regular Board meeting, staff received direction to prepare the necessary ordinances required to postpone for six months the capacity charge increases currently scheduled for July 1, 2013. It was also mentioned that capacity charges and the related Administrative Code language would be a topic for discussion in the fall, during a Board workshop. SCHEDULE: Ordinance No. 551-13 and Ordinance No. 552-13 postpone scheduled capacity charge increases until January 1, 2014. COSTS: Water and sewer capacity charge schedules remain unchanged. ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Ordinance No. 551-13 and Ordinance No. 552-13 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer 8� Water GENERAL MANAGER: YES�_ NO CHIEF FINANCIAL OFFICER: YES NO -45- ORDINANCE NO. 551-13 AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT REGARDING SCHEDULED INCREASES IN WATER CAPACITY CHARGES AND AMENDING ADMINISTRATIVE CODE SECTION 3.1.49(e) AND SUPERSEDING ORDINANCE NO. 547-13 IN ITS ENTIRETY Be it enacted by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: SECTION I- POLICY AND PURPOSE The purpose of this ordinance is to amend the Administrative Code to postpone the scheduled increase in the District's water capacity charges scheduled for July 1, 2013. SECTION II—DEFINITIONS For the purposes of this Ordinance, the terms used herein are defined as follows: A. The District—The South Tahoe Public Utility District. B. The Board—The Board of Directors of the South Tahoe Public Utility District. C. Administrative Code—The compilation and codification of all of the Administrative, Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances of the District, which establish the authority and the principles for the decisions of the District, and provide the public with guidelines applicable to District operations. SECTION III—FINDINGS The Board of Directors of the South Tahoe Public Utility District, El Dorado County, State of California, makes the following findings: 1. The Board finds that the current economic climate may be adversely impacting new development within the District's boundaries. 2. The Administrative Code presently provides for an increase in the District's water capacity charge, to take place on July 1, 2013. 3. The Board finds that allowing the scheduled July 1, 2013, water capacity charge increase could contribute to the adverse impacts on development within the District's boundaries by increasing the costs of new development. 4. By Ordinances 547-13, 541-12, 537-12, 533-11, 526-10, and 519-10 the Board postponed the scheduled increases six times—six separate six month terms effective January 1, 2010, January l, 201 l, July 1, 2011, January 1, 2012, July 1, 2012 and January 1, 2013 on the basis that allowing the scheduled water capacity charge increase would contribute to adverse Ordinance No. 551-13 Water Capacity Charge Page 1 -47- impacts on development within the District's boundaries by increasing the costs of new development. 5. This Ordinance's proposed amendment to the District's Administrative Code is designed to postpone the 36%increase to the water capacity charge scheduled to occur on July 1, 2013, until January l, 2014. 6. The Board has determined that it is in the best interest of the health and safety of District's residents to postpone the scheduled increase in the District's water connection fees SECTION IV—AMEND SECTION 3.1.49(e) OF THE ADMINISTRATIVE CODE Administrative Code Section 3.1.49(e)to be amended as follows: 3.1.49(e). Periodic Adjustments: 36%on January 1, 2008, January 1, 2009, July 1, 2010, and January l,2014. SECTION V—SEVERABILITY If any section, subsection, subdivision,paragraph, sentence, clause or phrase of this Ordinance and its implementing rules and regulations is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance or the Administrative Code. The Board of Directors declares and determines that ` it would have passed section, subsection, subdivision,paragraph, sentence, clause or phrase thereof of this Ordinance and its implementing rules and regulations and the Administrative Code irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be determined to be unconstitutional or invalid. SECTION VI—EFFECTIVE DATE This Ordinance amending the above referenced section of the Administrative Code shall take effect thirty days after its passage. PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public Utility District at its duly held regular meeting on the 3rd day of July, 2013,by the following vote: AYES: NOES: ABSENT: Eric Schafer, President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board Ordinance No. 551-13 Water Capacity Charge Page2 -48- ORDINANCE NO.552-13 AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT SETTING SEWER CAPACITY CHARGES AND AMENDING ADMINISTRATIVE CODE SECTION 4.5.7 AND SUPERSEDING ORDINANCE NO. 548-13 IN ITS ENTIRETY Be it enacted by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: SECTION I- POLICY AND PURPOSE The purpose of this Ordinance is to amend the Administrative Code to postpone the increase in the District's sewer capacity charges scheduled for July 1, 2013. SECTION II—DEFINITIONS For the purposes of this Ordinance, the terms used herein are defined as follows: A. The District—The South Tahoe Public Utility District. B. The Board—The Board of Directors of the South Tahoe Public Utility District. C. Administrative Code—The compilation and codification of all of the Administrative,Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances of the District, which establish the authority and the principles for the decisions of the District, and provide the public with guidelines applicable to District operations. D. General Mana�er—The General Manager of the South Tahoe Public Utility District. E. Sewer Unit—An estimated measurement of flow and strength of wastewater discharged to the District's sewer system. A sewer unit is used for purposes of determining the assessment of sewer capacity charges. SECTION III—FINDINGS The Board of Directors of the South Tahoe Public Utility District, El Dorado County, State of California,makes the following findings: Ordinance No.552-13 Sewer Capacity Charge Page 1 —49— � ! t 4 V 1. The District's sewer capacity charges were previously determined to be less than ; the cost of providing such capacity by a comprehensive study authorized by the Board. On this � basis,the Board previously adopted Ordinance 502-08, which set the District's sewer capacity j rates in order to reflect the actual cost of providing the services for which the charges are � � imposed. � 2. Recognizing that the costs of providing services would increase, ; Ordinance 502-08 additionally provided for a mechanism pursuant to which an increase in the ; District's sewer capacity charge would take place on January 1 of each year from 2009 through I � 2013. ' 3. By Ordinances 548-13, 542-12, 538-12, 534-11, 527-10, and 518-10 the Board postponed the scheduled increases six times—six separate six month terms effective January 1, ', 2010,January 1, 2011,July 1, 2011,January l, 2012, July 1, 2012 and January 1, 2013, on the ', basis that allowing the scheduled sewer capacity charge increase would contribute to adverse , impacts on development within the District's boundaries by increasing the costs of new development. 4. The Board finds that the current economic climate may still be adversely impacting new development within the District's boundaries. 5. The Board finds that allowing the scheduled sewer capacity charge increase could contribute to the adverse impacts on development within the District's boundaries by increasing the costs of new development. 6. This ordinance is designed to postpone the increase to the sewer capacity charge scheduled to occur on July 1, 2013, until January 1, 2014. 7. The Board has determined that it is in the best interest of the health and safety of District's residents to postpone the scheduled increase in the District's sewer capacity charges. SECTION IV—SEWER CONNECTION 1. Sewer capacity charges shall be determined as follows: a. A sewer capacity charge shall be paid to the District by the applicant desiring connection to the District sewer system based upon the number of sewer units which are required for the applicant's project. Refer to Section V, Paragraph 1, Schedule No. 1. b. At any time sewer capacity is added to any parcel for which the initial capacity charge has been previously paid in an amount which did not include such additional capacity, as a condition to such parcel remaining connected to the District sewer system, there shall be a subsequent charge to provide for additional sewer capacity requirements. Refer to Section V, Paragraph 1, Schedule No. 1. c. Periodic Cost Adjustments. 'The sewer capacity charge for sewer connections shall be adjusted as provided in this Ordinance to reflect the increased costs for providing sewer service. Refer to Section V, Paragraph 1, Schedule No. 1. 2. Sewer capacity charges, as determined from time to time by the Board, apply to all new connections and existing connections to which at any time sewer capacity is added to any parcel for which the initial capacity charge has been previously paid. Capacity charge revenue is used to pay for sewer facilities in existence at the time the charge is imposed or to pay for new Ordinance No.552-13 Sewer Capacity Charge Page 2 -50- sewer facilities that will be constructed in the future that are of benefit to the person or property being charged. 3. Neither this Ordinance, nor payrnent of the capacity charges described in this Ordinance, shall constitute approval of any capital project. SECTION V�EWER FEES, RATES AND SCHEDULES 1. Schedule No. 1 — Sewer Capacity Fee, July 1, 2010 - $4,930.00 a. Periodic Adjustments: 16% on January 1, 2014, January 1, 2015, and January 1, 2016. b. An amount equal to the Engineering News Records' construction cost index, national average, for the prior twelve(12) month period, commencing on January 1, 2017, and on January 1 st of each subsequent year. SECTION VI—ADMINISTRATION 1. The effective date of this Ordinance is July 3, 2013. 2. The provisions of this Ordinance will be administered and enforced by the District through the General Manager, who may delegate such enforcement to one or more employees of the District. 3. Any applicant for sewer connection may appeal any District decision pertaining to a sewer connection under this Ordinance to the Board by filing a written appeal with the Clerk of the Board, within 10 days from the date of the action or decision. The Board may, in its discretion, affirm,reverse, or modify any District action undertaken pursuant to this Ordinance. SECTION VII—SEVERABILITY If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance and its implementing rules and regulations is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance or the Administrative Code. The Board of Directors declares and determines that it would have passed section, subsection, subdivision, paragraph, sentence, clause or phrase thereof of this Ordinance and its implementing rules and regulations and the Administrative Code irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be determined to be unconstitutional or invalid. Ordinance No. 552-13 Sewer Capacity Charge Page 3 -51- __ � � � g f � � PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public Utility � E District at its duly held regular meeting on the 3rd day of July, 2013,by the following vote: � � AYES: NOES: ' ABSENT: Eric Schafer, President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board Ordinance No. 552-13 Sewer Capacity Charge Page 4 -52- PAYMENT OF CLAIMS FOR APPROVAL July 3, 2013 Payroll 6/25i2013 437,856.98 Total Payroll 437,856.98 ADP & Insight eTools 2,450.89 AFLAC/WageWorks-claim payments and fees 1,313.21 American Express 7,496.77 Bank of America 0.00 BBVA Compass Bank 0.00 BNY Mellon Trust Company 0.00 BHFS legal services 0.00 CDS-health care payments 7,129.22 Union Bank 0.00 Total Vendor EFT 18,390.09 Accounts Payable Checks-Sewer Fund 356,845.08 Accounts Payable Checks-Water Fund 163,454.72 Accounts Payable Checks-Self-funded Insurance 0.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 520,299.80 Grand Total 976,546.87 Pavroll EFTs � Checks 6/25/2013 EFT CA Employment Taxes & W/H 18,068.73 EFT Federal Employment Taxes & W/H 97,333.53 EFT CaIPERS Contributions 80,016.17 EFT Great West Deferred Comp 20,149.74 EFT Stationary Engineers Union Dues 2,367.20 EFT Retirement Health Savings 0.00 EFT United Way Contributions 140.00 EFT Employee Direct Deposits 213,073.94 CHK Employee Garnishments 1,273.83 CHK Employee Paychecks 5,433.84 Total 437,856.98 -53- � � � � � � � � � � � � � oo O� O N e�f R Vi �D N N N N N N N M M M M �+1 M e1 M M M Z Vl Vl v1 V� v1 �!1 V'� Vl vl vl 00 00 00 00 00 W W 00 00 OO O O O O O O O O O O O O O O O O O O O O O O O O O O O C? 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N c") h O � N 1� O N N � � 1� C � h 7 N 1� fD - � a v o 0 0 0 0 0 o v o co a o o co <o co �c �c �n co o � �c O O O O O O O O O O M C�7 O O O O O O O O O O O O N N N W ? r c� � z > ? � � � a Z > > a z � x p cn w a � ? � w � c a a � � p � � °e a v� � a a � ¢ p u. w u� a o z � E- t= � O ` a F- V a J � J t" � a � U � O Z a � ¢ a w � � O � � ai � a a ai w � uai c9 vzi ? � d � A O °� � a � z 0 U � � a a w > � z c=i� c=i� c=» z w ? ? � J J Z J � l� ? � Z � °a °a � � � � � � � a W � 06 06 � I- H � F � � 06 U � , Z w w z � � w � z a w z � (9 C� � w W S W � O C� � U � U m 2 � a a V � Z � > > ? � a a t� N tq �j � U � � �' Z � Z Z � � �I PG ~ ~ � U U U U � } a Q O W ai Q Q O 2 Z Z Z Q � U V � x Z F O W w � O O O O Q Q � � N � o X �( 0 H a Q Q W W W W W J y yWy W J � w � � � � � �i � � � � -f�Y-^ nwi x Generai Manager Richard H.Solbrig �---'—____.�,--�•. � r 1950 • � �� Director5 � 4/a �� Chris Cefalu James R.Jonee .�.. �„ � ♦ � � � Randy Vogelge5ang �'ub1�c U�ili�y nr5trict KeilySheehan Eric Schafer 1275 Meadow CreSt Drive•Sauth take Tahae•CA 9615t?-74QZ f'hane 530 5�44-64-74•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 1 3a TO: Board of Directors FROM: Tim Bledsoe, Customer Service Manager MEETING DATE: July 3, 2013 ITEM-PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code Closed Session may be held for conference with legal counsel regarding existing litigation: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. SCHEDUIE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: _ __ ---- -- ------- --------- _--- - - ----- ----- - CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES !��-6� NO CHIEF FINANCIAL OFFICER: YES NO -69- General Manager Richard H.5olbrig � • 1� Director5 � �j � � ChriS Cefalu U V � a e James R.Jones � � � �_ ��(�� I� D�� Randy Vogelgesang � Kelly 5heehan Eric Schafer 1275 Meadow Cr�est Drive�South Lake Tahoe•CA 96150-7401 Phone 530 54�t--6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 1 3b TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: July 3, 2013 ITEM-PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES �,`� � NO CHIEF FINANCIAL OFFICER: YES NO -71- General Manager Richard H.Solbrig + 1� Director5 � � �'�� / �'"�''� Chris Cefalu �n U , /� � � JameS R.Jones �J V �. a �� Randy Vogelgeyang �� f�ub[ic Utility Di�tr�c-� KellySheehan Eric Bchafer 1275 Meadow Crest Drive*South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0634•www stpucl.u5 BOARD AGENDA ITEM 1 3c TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: July 3, 2013 ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES �9 NO CHIEF FINANCIAL OFFICER: YES NO -73-