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AP 09-05-14 g�U'`H TAHOF e - _ :��:�- A(��t�� • 1 9 5 0 ' ��j 11TILITY� SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, September 5, 2013 Z:OO P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri ,General Mana er Paul Sciuto, Assistant General Mana er Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director 1. CALL TO ORDER REGULAR MEETING— PLEDGE OF ALLEGIANCE (At this time, please silence phones n th r electronic devices so as not to disru t the business of the meeting.) a do e P 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) '� 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. 2014 Waterline Replacement Projects Authorize Task Orders for Nichols (Shannon Cotulla,Engineering Department Manager� Consulting Engineers and Farr West Pg.33 Engineering for Design of Waterline Replacement Projects, for a Com- bined Amount of Both Task Orders Not to Exceed $240,000. b. Payment of Claims Approve Payment in the Amount of Pg.41 $1,732,881.15 REGULAR BOARD MEETING AGENDA-SEPTEMBER 5, 2013 PAGE-2 7. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 8. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 9. GENERAL MANAGER REPORT (Discussions may take place; however, no action will be taken.) a. TJ Maxx Update 10. STAFF /ATTORNEY REPORT (Discussions may take place; however, no action will be taken.) 11. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetinqs / Events 08/18/13-Tahoe Fund Founders Circle Summer Dinner, Incline Village 08/19/13- Lake Tahoe Summit 08/21/13- Lake Atitlan, Guatemala Site Visit/Tour 08/28/13-Special Board Meeting 08/29/13- Delta Stewardship Council Tour 09/02/13- District Office Closed (Labor Day) 09/03/13-Water and Wastewater Operations Committee Meeting at District Future Meetings / Events 09/05/13- 10:00 a.m.-2:00 p.m. - Board Workshop 09/O6/13- 11:00 a.m. -Gold Star Peak Dedication Ceremony- Lakeview Commons 09/17/13-8:00 a.m. - Employee Communications Meeting (Director Vogelgesang is the designated Board representative) 09/19/13-2:00 p.m.-STPUD Regular Board Meeting at District 09/30/13-3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 12. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if ; members of the public would like to comment on any item listed.Three minute limit.) ' a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Pg.61 Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Fiied �0/22/�2) b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Pg.63 Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Piastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California (intervened o2/oa/to) c. Pursuant to Government Code Section 54956.9(a)/Conference with Legai Pg.65 Counsel - Existing Litigation re: Los Ange�es County Superior Court Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, ef C11. �Intervened 02/04/10) 13. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 14. ADJOURNMENT (The next Regular Board Meeting is September 19, 2013, at 2:00 p.m.) REGULAR BOARD MEETING AGENDA-SEPTEMBER 5, 2013 PAGE-3 � The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet,including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m.-5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard;comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written material presented at the meeting.Comments on items not on the agenda can be heard during "Comments from the Audience;"however,action cannot be taken on items not on the agenda. Backup materials relating to an open session item on this agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable efforf will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. g�VTH TAHOR a - " �,•= p� c�( . vsawe� • 1950 • wg�O�N e��ll1'ILITY D\S'�� CONSENT CALENDAR SEPTEMBER 5, 2013 ITEMS REQUESTED ACTION a. Headworks Landscaping Project (1) Approve Project Closeout Agree- Pg. 1 (Julie Ryan,Senior Engineer) and Release of Claims for Aerco Pacific, Inc.; and (2) Authorize Staff to File a Notice of Completion with the EI Dorado County Clerk. b. Headworks Replacement Phase 2 Project (1) Approve Change Order No. 13 Pg. 11 (Julie Ryan,Senior Engineer) to GSE Construction Company, Inc., in the Amount of$69,328; and (2) 'I Authorize Staff to Reduce Retention from 10%to 5% at the Discretion of the Engineer. c. C-Line Hydraulic Power Generation Authorize an Increase in the Amount Pg. 17 �Ivo Bergsohn,Hydrogeologist) of $4,800 to Purchase Order P26119 for On-going Engineering Services. d. Angora Creek Sewer Relocation Project Authorize Staff to Enter into an I Pg.23 (Ivo Bergsohn,Hydrogeologist) Agreement with the Califomia ' Department of Parks and Recreation to Fund the Washoe Mitigation Project. e. Computer Equipment for Fiscal Year 2013-2014 Authorize Purchase of Budgeted Pg.25 (Chris Skelly,Network/Telecom Systems Administrator) Computers 8� Equipment for the Estimated Amount of $74,300 (including tax). f. Regular Board Meeting Minutes: Approve Minutes Pg.29 August 15, 2013 South Tahoe Public Utility District ■ 1275 Meadow Crest Drive ■South Lake Tahoe,CA 96150 Phone 530.544.6474• Facsimile 530.541.0614 ■www.stpud.us General Manager Richard H.Solbrig � . �s5o` . w � � ! •� � �� Directors � � Chris Cefalu � ��f James R.JoneS � �� 'l,l�"IIC U�G[Il��( C�t��rl�� ndyVogelgesang Keily 5heehan Eric 5chafer 1275 Meadaw Cre�t Drive•Cvouth take Tahcae•GA 96150-74�5 Phar�e 530 544-647A-��ax 530 541�-C3614•www.�tpuc#.us BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: September 5, 2013 ITEM-PROJECT NAME: Headworks Landscaping Project REQUESTED BOARD ACTION: (1) Approve project Closeout Agreement and Release of Claims for Aerco Pacific, Inc.; and (2) Authorize staff to file a Notice of Completion with the EI Dorado County Clerk. DISCUSSION: With the completion of the final site walkthrough at the end of the 30-day maintenance period on August 28, 2013, Aerco Pacific, Inc. has met all the requirements of the contract. !, Staff recommends approval of the project Closeout Agreement and Release of Claims ' and requests approval to file a Notice of Completion with the EI Dorado County Clerk. SCHEDULE: As soon as possible COSTS: N/A ACCOUNT NO: 1029-8033/HDWORK BUDGETED AMOUNT REMAINING: ATTACHMENTS: (1) Closeout Agreement and Release of Claims; (2) Notice of Completion CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES �L�� NO CHIEF FINANCIAL OFFICER: YES NO -1- CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of August 2013 by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT", and Aerco Pacific, Inc., hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of Ninety-Two Thousand Nine Hundred Seventy-Eight Dollars ($92,978), contract amount, receipt of which is hereby acknowledged, has submitted waivers from all subcontractors and suppliers in the form required by Civil Code §3262, and does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all righfs, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated June 13, 2013 for Purchase Order No. P26468, DISTRICT project described as Headworks Landscaping Project. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order No. P26468 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge AERCO PACIFIC, INC. and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to I Recover Damage from Latent Deficiencies in Planning or Construction of Improvements �! to Real Property," which rights are specifically not released, and except for warranties ' and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The perFormance of all terms and conditions of that certain agreement dated June 13, 2013 for Purchase Order No. P26468, DISTRICT project described as Headworks Landscaping Project. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. P26468. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the statutory lien period. 1 -3- ! i k _ i 6. ; The presently retained amount is $ 4,648.90 � � Unpaid Bid Items to Date: $ 1,032.00* ? Original Contract amount $92,978.00 ' � � Total Change Order Amount $ -p_ ¢ 4: Less: Amount Previously Paid $87,291.10 � (Request Nos. 1 and 2) Retainage $ 4,648.90 � BALANCE: $ 1,032.00* � i *The "Unpaid Bid Items to Date" wilf be paid on September 19, 2013 in Pay Estimate No. 3 due � to final walk-through of project taking place on August 28, 2013. �: � € The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 �; (thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by EI Dorado +' County Recorder or when all liens have been released, whichever last occurs. Release ;. pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained ; amount until such time as such amounts are received in full by CONTRACTOR. R � 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of " performance for Purchase Order No. after the execution of change orders shall be as fr' follows: � Original Contract Price $92,978.00 ; Original Calendar Days 38 ; Total Adjusted Price $NA e Total Adjusted Calendar Days NA 8. It is understood and agreed by the undersigneds that the facts with respect to which the E foregoing Release is given may hereafter turn out to be other than or different from the " facts in that connection now known to be or believed by said undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be �; different than they now so appear, and agree that the foregoing Release shall be, in all � respects, effective and not subject to termination or recession by any such difference in ; facts and undersigneds hereby expressly waive any and all rights the undersigneds have � or may have under California Civil Code Section 1542, which provides as follows: ; "A general release does not extend to claims which the creditor does not know or # suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." � 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. � `a 2 ` -4- 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the r nties demands TRICT a ainst without limitation an and all ri hts claims war a , , DIS g , , Y 9 , , debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this i Release have been duly authorized by all requisite corporate, partnership, individual, or , other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. RICHARD SOLBRIG, GENERAL MANAGER DATED ATTEST: EILEEN EIDAM, INTERIM CLERK OF BOARD DATED AERCO PACIFIC, INC. By: JOSHUA C. HOUCK, SECRETARY/TREASURER DATED 3 -5- RECORDING REQUESTED BY: South Tahoe Public Utility District Attn: Heidi C. Baugh WHEN RECORDED MAIL TO: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 SPACE ABOVE THIS LINE FOR RECORDER'S USE APN: 025-o6i-sz NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is South Tahce Public Utility District 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive,South Lake Tahce,CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee,strike"in fee"and insert here,for example,"purchaser under contract of purchase,"or"lessee." 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any,WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name&Address Name&Address ` 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the properly was transFerred subsequent to the commencement of the work of improvement herein referred to: Name&Address Name&Address 7. A work of improvement on the property hereinafter described was COMPLETED on 8/28/2013. 8. The work of improvement completed is described as follows: Headworks Replacement Landscaping Project. 9. The NAME OF THE ORIGINAL CONTRACTOR, if any,for such work of improvement is Aerco Pacific,Inc. 10. The street address of said property is 1275 Meadow Crest Drive,South Lake Tahce, CA. 11. The property on which said work of improvement was completed is in the City of South Lake Tahoe, County of EI Dorado, State of California,and is described as follows: , As shown in Exhibit"A"attached hereto�t4�dcpiC06f�FtX1�D��C1d�p�,�CpdX�R�jy�cKt'�X�� ! pA�: SFptember 5, 2013 SIGNATURE OF OWNER OR AGENT OF OWNER ERIC SCHAFER VERIFICATIONFORINDIVIDUALOWNER: $OUth TdhOe P�� BOdI"d PY'eSld@llt I,the undersigned,declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice,that I know and understand the contents thereof, and the facts stated therein are true and mRect. DATE AND PIACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUth TdllOe PUb� 1 C Uti 1 i ty Di stri ct I,the undersigned,declare under penalty of perjury under the laws of the State of California that I am the Board Pres-�dent of the aforesaid interest or estate in the properry described in the above notice; that I have read the said notice, that I know and understand the contents thereof,and that the facts stated therein are true and correct. $�ptember �, 2013, South! Lake Tahoe, .alif. DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER ERIC SChAFE�: Board uresident for South Tahoe PUD -�- Notice of Completion � __ � F; � � � x EXHIBIT"A" � = Notice of Completion � HEADWORKS REPLACEMENT LANDSCAPING PROJECT ' � � � The site of the work is located at the DistricYs wastewater treatment plan (APN 025-061- , ; 32), in the City of South Lake Tahoe, in the County of EI Dorado, California. �' � The work to be performed consists of. � ; Landscaping approximately 20,400 square feet, including installation of spray � ' and drip irrigation system, soil amendment, installation of perennials, shrubs and � ; trees, hydro-seeding, mulching, placement of boulders, and other related work as � detailed in the Contract Documents. � /N � /// � /N ` �; � � 4 �: � , � � � �£ 6 4{ tp. R � � 4 I' � �: x � Y: C" g' � k f ! T � k � 4 & £ `f Notice of Completion HEADWORKS REPLACEMENT LANDSCAPING PROJECT � � EXHIBIT "A" � � # -s- � `e' i: �``ge�y��es For A Co� ��}�o /'� � w O �� V• O V ♦ � � 5 _ "� �°` = f ublic Utility di5trict 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-74-01 f'hone 530 544-64-74•Fax 530 541-0614•WWW.StpUG�.US CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of EI Dorado, State of California, and executed by Board President, Eric Schafer. Date Approved: Certified by: II' Eileen Eidam, Interim Clerk of the Board -9- ..........�.�. .�.�."y... Richard H.Solbrig �� • 1950 • w$�� Directors o u� a oe �� James R Jones °"� �'ubIic U�ili-tv DiStrict � "�"�°° DaleRlse �! F�iC 5chafer 1275 Meadow CreSt Drive•South Lake Tahoe•CA 96150-7401 . f'hone 534 54�{--6474•Fax 530 549-0614•www.stpud.us BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: September 5, 2013 ITEM- PROJECT NAME: Headworks Replacement Phase 2 Project REQUESTED BOARD ACTION: (1) Approve Change Order No. 13 to GSE (GSE Construction Company, Inc.), in the amount $69,328 and (2) Authorize Staff to reduce '� retention from 10% to 5% at the discretion of the Engineer. , DISCUSSION: (1) Change Order No. 13 addresses 9 work items that are beyond the scope of the contract. (A) Prior to tie-in of the Upper Truckee Force Main, the District directed GSE to tap the existing force main and use the tap to bypass pump during the force main shut-down. This activity incurred additional cost, because the Contract required that the tapping equipment only be available on site, not installed.The work to tap the force main was performed on a Lump Sum basis for an additional cost to the District of$11,306. (B) On August 16, 2012, Change Order No. 5 approved $75,329 in charges to extend the force main replacements to Meadow Crest Drive. Those charges were for work during the 2011 grading season. During the 2012 grading season, the Contractor incurred additional charges related to this work. The 2012 grading season work to extend the force mains to Meadow Crest Drive was performed on a Time and Materials Basis for an additional cost to the District of$39,328. (C)After startup of the Backwash Pump Station, the pumps were not performing in conformance with the project requirements. Staff and the contractor spent time troubleshooting the poor pump performance, resulting in a directive from Staff to the Contractor to upsize the suction piping. Upsizing the suction piping corrected the problem. The additional work to troubleshoot and upsize the piping was performed by the C�ntractor on a Time and Materials Basis for an additional cost to the District of$8,442. (D) During construction the Contractor brought to the District's attention that, under the site-specific conditions, OSHA requires an emergency disconnect for the bridge crane. This disconnect was not called for in the Contract documents. At Staff's direction, this disconnect was added on a Lump Sum Basis for an additional cost to the District of$373. (E) On November 1, 2012, Change Order No. 6 approved $30,553 for rerouting the 4"1 W to the Filter Building. Subsequently, the Contractor worked another half —11— , _ � � � � f I a t 3 da to install additional � y pipe supporfs on the 4"1 W at the interior of the Filter Building. The Contractor performed this additional work on a Time and Materials �` Basis for an additional cost to the District of$1,047. r g (F) After installation and starfup of the grit pumping system, several of the pipe � penetrations at the grit chambers began to leak. The Contractor contends that � seals this small are prone to leaking. Staff directed the Contractor to fix the leaks � by installing a sealant over the seals, which was not called for in the typical ` details for the Contract. The work to install the sealant was performed on a Time � and Materials Basis for an additional cost to the District of$711. r (G)During construction, the Contractor incurred additional expenses in connecting � the new WAS piping to the existing system. The Contractor was delayed by the District as Staff encountered problems taking the WAS piping offline. The � Contractor was also directed by Staff to install a concrete kicker on the pipe run, � where none was called for in the drawings. The additional work was performed � on a Time and Materials Basis for an additional cost to the District of$785. � (H) Shortly after the new Headworks came on-line, the upwell was overloaded by � flows during a maintenance activity at the AI Tahoe Pump Station. To avoid the � potential for future issues, Staff directed the Contractor to install additional � safeguards at the barscreens. The work to design, program and install these � safeguards was performed on a Lump Sum Basis for an additional cost to the � District of$7,336. � Staff recommends that the Board approve Change Order No. 13 to the District's � Contract with GSE in the amount $69,328. With $636,246.25 in Change Orders approved ` previously, this Change Order No. 13 brings the Contract total to $8,726,454.54. The �' � Engineer's Estimate for construction was $9,198,605. � � (2) Under terms of the Contract, the Project retention is 10%. Staff requests that the ,: Board authorize Staff to release retention to the Contractor at the discretion of the � Engineer down to the statutory minimum reten#ion of 5%. �; k To date, the District has withheld $848,972.94 in retention. Staff has previously released � $178,416.24 in retention at the discretion of the Engineer, as portions of the work have �` been accepted by the District. The District is currently holding $642,920.77 in retention, � pending the release of an additional $73,290.51 in retention as additional work has � been completed. With the pending release, the retention held will be reduced to � $569,630.26. Based on the new Contract total with the approval of Change Order rt No. 13 ($8,726,454.54), the minimum allowable retention under the law will be � $436,322J3 (5%of the Contract total). � s: � SCHEDULE: As soon as possible COSTS: (1) $69,328.00; (2) None # ACCOUNT NO: 1029-8033/HDWORK � BUDGETED AMOUNT AVAILABLE: <$120,423) ; ATTACHMENTS: Change Order No. 13 � k CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer � /� r GENERAL MANAGER: YES ill. NO CHIEF FINANCIAL OFFICER: YES NO `' -12- � c o�tH ra CHANGE ORDER NUMBER 13 �_ �Y„� Project: HEADWORKS REPLACEMENT PHASE II PROJECT - �-- �c'`��•1950•�+'`6� �� Contractor: GSE Construction Companv, Inc. �c Ununr p�� Date: September 5, 2013 PO #: P23714 The Contract Shall Be Changed As Follows: A)Amend Bid Item 21, including all labor, equipment, materials and subcontractor costs necessary to tap the Upper Truckee Force Main during the force main tie in work, as directed by the District in the Design Construction Memorandum #16.4 dated May 16, 2012. i This item addresses in full the additional work to tap the force main for an additional cost of , i $11,306.00, as detailed in Contract Change Request #98 and GSE s PC0171 dated August 8, 2013 (attached), and as adjusted by the District in its Response#1 to the CCR (attached). TOTAL FOR ITEM A IS $11,306.00 TOTALFORCHANGEORDERN0. 131SA + B + C + D + E + F + G + H = $69,328.00 �� i''",^3� �'�" s :��M.,� :.;.��'s �'�, .�i�;�. ;��.. �� Original Contract $8,020,860.29 s22�a�enaar�ays Previous Change Order $636,246.25 119 Calendar Days Current Contract $8,657,126.54 �41 Calendar Days THIS CHANGE ORDER $69,328.00 0 Calendar�ays I, New Contract Total $8,726,454.54 �41 Calendar Days Contractor agrees to make the herein-desc�ibed changes in accordance with the terms hereof. The change in contract price andlor contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By __ . --- . ___.._—.__—._._.____ -- -----.._ .._ _._._ ____ - _. Page 1 -13- z � � 6) Amend Bid Item 20, including all labor, equipment, materials and subcontractor costs � � necessary to extend the Bijou 12", AI Tahoe and Bijou 18" force mains from the 2011 end � point to Meadow Crest Drive, as directed in Design Construction Memoranda 16 through �' 16.3. This item addresses in the additional work remaining after Change Order No. 5A was � approved, for an additional cost of$39,328.00, as detailed in Contract Change Request i #29.3 and GSE's PC0077 dated August 5, 2013 (attached), and as amended by the e DistricYs Response #1 to CCR29.3 (attached). k TOTAL FOR ITEM B IS $39,328.00 � � � C) Amend Bid Item 15, including all labor, equipment, materials and subcontractor costs � necessary to upsize the suction side piping at the Backwash Pump Station, as directed by � the District in the Design Construction Memoranda 77.1, dated September 18, 2012. This � item addresses in full the additional work authorized by the District to improve the E performance of the backwash pumps for an additional cost of$8,442.00, as detailed in � Contract Change Request#82.2, GSE's PC0116 dated July 31, 2013 (attached), and as z amended by the District in its Response #1 to CCR#77.1 dated August 12, 2013 (attached). � k; TOTAL FOR ITEM C IS $8,442.00 � � D)Amend Bid Item 17, including all labor, equipment, materials and subcontractor costs necessary to provide materials and install a disconnect for the bridge crane at the � Headworks, as directed by the District in its Response to RFI 144, dated June 1, 2012. This � item addresses in full the additional work authorized by the District for the bridge crane " disconnect for an additional cost of$373.00, as detailed in Contract Change Request#33.1 � and GSE's PC095 dated August 6, 2013 (attached). �; TOTAL FOR ITEM D IS $373.00 g j E) Amend Bid Item 20, including the net incremental labor, equipment, materials and ° subcontractor costs necessary above and beyond the bid price to provide supports on the 4" F 1 W piping in the alternative alignment defined in Design Construction Memoranda #17 and � 17.1, dated July 18, 2011, and January 20, 2012, respectively. This item addresses all � additional costs, beyond the $30,533.00 paid in Change Order No. 5, to install supports on � the 4" 1 W in the new alignment, for$1,047.00, as detailed in Contract Change Request#7.4 and GSE's PC00019 (revised) dated July 29, 2013 (attached). � TOTAL FOR ITEM E IS $1,047.00 { r F) Amend Bid Item 11, including all labor, equipment, materials and subcontractor costs � necessary to install a sealant over leaking pipe penetrations at the grit pump piping, as directed by the District in its Response to RFI 194, dated January 28, 2013. This item ; addresses in full the additional work authorized by the District to install the sealant for an = additional cost of$711.00, as detailed in Contract Change Request#93 and GSE's ` PC0165 dated July 24, 2013 (attached). TOTAL FOR ITEM F IS $711.00 � � G) Amend Bid Item 20, including all extra labor, equipment, materials and subcontractor f costs costs incurred in making the tie in to the WAS piping, as directed by the District orally ' in the field. This item addresses in full the additional work authorized by the District for the WAS piping for an additional cost of$785.00, as detailed in Contract Change Request#97 and GSE's PC0168 dated July 25, 2013 (attached). � TOTAL FOR ITEM G IS $785.00 �� Page 2 —14— H) Amend Bid Item 11, including all labor, equipment, materials and subcontractor costs necessary to provide additional safeguards at the bar screens, as directed by the District in Design Construction Memoranda 76.1 and 76.2, dated August 21 and December 5, 2012, respectively. This item addresses in full the additional cost authorized by the District for the bar screen safeguards, for an additional cost of$7,336.00, as detailed in Contract Change Request#91, GSE's PC0157 dated May 15, 2013 (attached), and as amended by the District in its Response #2 to CCR 91 dated August 12, 2013 (attached). TOTAL FOR ITEM H IS $7,336.00 TOTALFORCHANGEORDERN0. 131SA + B + C + D + E + F + G + H = $69,328.00 --------------..-- ---- -- __. . __ _ _ --- -------__----- _..... _.___. _ __ ------ _._. Page 3 -15- 6eneral Manager Richard H.5olbrig • 1$50 i� Directors �� '�"'^�' � �� Chr'w.,Ccfalu Jamey R.Jones `� �'u b��c l.1-Gi i i�Gy C��-tri�� ndy Vogelgesang Kelly 5heehan Eric Schafer 1275 Meadow C.ne�t Drive•aouth t..alce Tahc�•CA 96150-740Z F'hone 53U 544-6474•�ax�30�Q-1-0�14•www s�Cpud.u5 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: September 5, 2013 ITEM- PROJECT NAME: C-line Hydraulic Power Generation Project REQUESTED BOARD ACTION: Authorize an increase in the amount of$4,800 to Purchase Order P26119 for on-going engineering services. DISCUSSION: In March, 2013, the Board accepted the cost proposal from HDR (HDR Engineering, Inc.) to provide engineering services to assist the District in completing the permit process to attain a fERC (Federal Energy Regulatory Commission) conduit exemption; complete the permit process to attain California Renewable Porffolio Standard program precerfification; and review Liberfy Utilities standard offer for Power Purchase (or equivalent document). Costs incurred for this project through June, 2013, were reimbursed to the District on a 50% match basis using EI Dorado County Water Agency (EDCWA) 2012-2013 cost share project funding for the C-line Hydraulic Power Generation Project.Through June, 2013, HDR was able to complete approximately 75% of the scope of work. In July, 2013, the EDCWA approved funding for 2013-2014 cost share projects that included additional funding to assist the District complete the FERC permit process and finalize a PPA (Power Purchase Agreement) with Liberfy Utilities. Services needed to ' complete this work include holding a pre-submittal consultation meeting with FERC staff to discuss the District's proposed licensing process for a Conduit Exemption and finalizing the Conduit Exemption. Work to finalize the PPA shall include a detailed evaluation of the proposed tariff rates offered to the District by Liberfy Utilities. Applying the remaining balance of funds from the previously authorized scope of work ($8,200), it is estimated that an additional $4,800 will be needed to complete the project. Approval of the fee increase shall raise the project contract ceiling to $49,600. All eligible costs incurred for this project shall be reimbursed to the District on a SO% match basis using available EDCWA cost share funding. —17— s Ivo Bergsohn,Hydrogeologist September 5,2013 Page 2 � I � � � ? ? i S � � i e s' t � � � � � � � � 4[ 5 / � E A � �' �. � € i i 4qg k � p; �: � f E § � � � f E Y � E � SCHEDULE: FERC application to be completed by October, 2013; Liberty Utility PPA to � be finalized by June 2014. % � COSTS: $4,800 � ft� S ACCOUNT NO: 1029-7915/CHYDRO � BUDGETED AMOUNT AVAILABLE: <��9,272> � � ATTACHMENTS: Proposal for Continued Consulting Senrices (HDR, August 26, 2013) ' �; t CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer ° p � GENERAL MANAGER: YES �9 NO , � CHIEF FINANCIAL OFFICER: YES NO ` �; >: -18- 7 � August 26,�013 Ivo Bergsohn,PG,CHG � . South Tahce Public Utilities District 1�75 Meadow Crest Drive South Lake Tahoe,CA 96150 RE: Proposal for Continued Consulting 5ervices—CHYDRO Project Dear Mr. Bergsohn: In follow-up to our phone discussion on August 9,2013,we are pleased to provide this letter proposal for HDR Engineering,Inc. (HDR)to assist South Tahoe PUD (the District)with fina.lizing a Conduit Exemption Application to the Federal Energy Regulatory Commission . (FERC)for development of the C-Line Hydro Generation Facility Project(CHYDRO),along with support in finalizing a Power Purchase Agreement with Liberty Utilities. This proposal briefly outlines our understanding of the project and our proposed approach for completing the application to FERC. We have also outlined the primary tasks,roles and responsibilities,a proposed bud�et and schedule,as well as our assumptions for performing the work. This work,if awarded,would be completed under the existing Master Servic�s Agreement between the District and HDR We appreciate tlus opportunity to assist the District with this project. If you have questions about this proposal,please feel free to contact me via phone(916.679.8731)or email (rick_„jones�hdrinc.com)at your earliest convenience. Sincerely, . f .`�✓�' I�ick Jo s,PE Man g Principal Hydropower Services CC: Fred Holzmer(HDR) Tim Bachelder(HDR) 2379 Gateway Oaks Drive Phone:(916)679-8700 NDR Engineering,Inc. Suite 2pp FBX:(916)679$701 Saaamento.CA 95833 www.hdrinc.com —19— , :� ;� s . � ; Ivo Bergsohn,pG,CHG ' August 26,2013 Page 2 of 4 HDR's Understanding of the Project The District seeks a FERC Conduit Exemption license for development of the CHYDRO Project (Project),a SS kW capacityunit that will be opera.ted at a flow range of 4- 10 cfs of recycled 3 wastewater,developed as part of the District's Recycled Water Facilities Master Plan. The District intends to sell the energy and Renewa.ble Energy Credits(RECs)generated via a Power Purchase Agreement to be negotiated with Liberty Utilities,the assumed local off-taker. � -Th�s-let�er-pmposal�utlines the tasks and assumption for HD�to resume work to finalize the Conduit Exemptivn. � Roles and Responsibilities ' ' i '` The proposed HDR Team is as follows: ! � • Rick Jones-Project Manager,PPA lead and overall quality control �� • � Tim Bachelder—FERC Regulatory Lead and QC review of the Conduit Exemption � APplication i • Fred Holzmer-HDR lead for finalizing the Conduit F.xemption Applica.tion,and for � consuitation as needed with regional agencies. ; i :' Previously-Authorized Scope of VVork and Estimated Balance of Funding � � � The previously-authoz�ized scope of work(Task Order No.2)was conducted by HDR and its � sub-cvnsultant,McDonald Partners,during the period of March to June 2013. T'he project tasks, ° their initial not-to-exceed funding amounts,and their estimated remaining 6alance of funding at � close of project aze provided.in the table below. � Task Title Authorized NTE stimated ' emainin Balance � 1 FERC Applica.tion $30,2U0 600 � S rt � ; 2 CEC Pre-Cert $5,600 3,300 � A lication � 3 3 PPA Document Review $9,000 4,300 � � Total � $44,800 8,200 � , � ; HDR understands that the District would like to direct these remaining funds towards completing � unfinished tasks related to finali7ation of the FERC Conduit Exemption Application for th� CHYDRO project,and for support on remaining negotiations with Liberty Utilities on a Povi�er ? Purchase Agreement for power generated by the CHYDRO project. The scoping language �, below describes HDR's understanding of these tasks. � � � � { � . E. � HDREngineering,lnc. 2379G8tewayOaksDrive Phone:(916)679-8700 � Suite 200 Fax:(916)679�8701 � Sacramento,CA 95833 www.hdrinc.00m � –20– � --- --- ------ — � � Ivo Bergsohn,PG,CHG August 26,2013 Page 3 of 4 Existing Task 1:FERC Application Support • Sub-Task A: Call With FERC-Includes planning,scheduling and holding a consultation meeting wit�FERC(via conference call)to discuss the District's proposed licensing process for a Conduit Exemption. Meeting topics will include,at a minimum,discussion of status of Section 106 consultation,proof of Iand ownership,and schedule considerations for FERC to issue a conduit exemption. HDR will also forward the DistricYs proof of land ownership documents to FERC in advance of this call. • Sub-Task B: Proiect Management,and Finalize Conduit Exemption Application-revise the Application as needed and file Fina1 Application to FERC. Includes updating the latest version of the Final Conduit Exemption Application by updating any sections that aze incomplete,and QA/QC review of the application for quality and completeness. . Existin�Task 3:PPA Document Review • Review Liberty Utilities draft PPA • Analyze Liberty Utilities tariffrates-proposed o Provide break-down of the energy,REC,RA, etc.portions of the offered:rates o Determine whether the REC rate is commensurate with current market rates • Prepare a letter s�tmmari�in$HDR/District staffreview comments of Liberty dra.ft PPA • Prepare a technical memorandum summarizing HDRs evaluation of the offered rates Information to be provided by Suuth Tahoe PUD • Status of pernuts and the available consultation record related to the District's application to permit the Recycled Water Facilities Master Plan:pernuts received,names of the issuing agencies,consultation documentation,status of each permit,and copies of all issued permits mid approvals. • Finalized E�chibit F and G drawings showi.ng approved/installed pipeline alignments (georeferenced)and details of the valve/powerhouse including plan,profile and sections. • Cu.rrent,detailed descriptions of the proposed equipment to be added to the valve house needed to generate power. ' • Complete documentation of a11 responses from stakeholders on the ICDIDCEA,including waiver forms. Assumptions • Scheduling of the call with FERC is to occur after the State Water Board files its Section 1061etter with cultural resources technical report to the State Historic Preservation Office (SHPO)in order to establish the timeline for SHPO comments. • The FERC Boundary includes the 12-inch diameter loop to and from the turbine,as well as the pressure relief line to the s�mp. HDR Engineeriag,Inc. -21- � � . Ivo Bergsohn,PG,CHG August 26,2013 ', Page 4 of 4 . ', . i • Final Applications submittals to FERC and to stakeholders will be electronic,therefore ' no costs for hazd copies or CD copies to the stakeholders. Assumes dis�tribution of the � transmittal letter to be done by the District. � j � SHPO consulta.tion will also be administrative,based on approvals that have been issued � . for the Master Plan and documentation will be provided by South Tahoe PUD. � � $ Schedule � & After the District confirms that the Sta.te Water Board has submitted its Section 106 consultation k ; � ; letter and report to SHPO for concurrence,HDR will contact FERC to request an ex-parte � E conference call with FERC. HDR will request that FERC schedule the call to occur within one � ? week of the request. HDR will then update the Conduit Exemption Applica.tion,based on '" availability of the most current project information,and provide a draft Fina1 Conduit Exemption � Application to the District for review within 2 weeks of receiving authorization to proceed. � � Budget � . R ; �-IDR's proposed budget for the scope of work is provided below by Task. Funding is proposed �: ' to be moved from Task 2,which was significantly underspent during the executivn of the � previous Task Order,into Task 1 for the coatinuation of the work. � � ; . � ` Task Title Egisting NTE Revised NTE Net Funding � ; Re uest � Task 1 FERC A lication S rt $30,200 $38,340 A�� ° �' Task� CE�Pre-Cert Applic,�tion $�,b00 $2,300 'sb�� CLOSED � �� ` � Task 3 PPA Document Review $9,000 $9,OOU :��: �.` . � TQ� $44,800 $49,600 54,800 � � � � � ; . � £ fi � �. €; . . � .. . . ... 4t��- @ f � q".. �. � S-; s � [ 4 F � � 6 ¢. f l � � � s HDR Engineering,Inc. • k k _��_ _._..__�_.�� ._.-..._�__—_ .—. —__._—_�—_— ___'___`_ �. _ } `...............�...�.J . Richard H.Solbrig ..--- y ,�� irector5 _,�t � � �� /+ti /� Chriy Gefalu G�v' � ��w�r �r�� JameS R.JoneS RanAy Vogeigesang � �l��1�i G U�GI�!��/ C�I 5��'l�� Kelly 5heehan Eric 5chafer 12?5 Meadow�re5ti Drive�5outh Lak,e Tahoe•CA 96150-740� �'tOCiB�J��-C?47+4-•�aX�J��-��•iNWW.5�7UG�.tfS BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Ivo Bergsohn MEETING DATE: September 5, 2013 ITEM- PROJECT NAME: Angora Creek Sewer Relocation Project REQUESTED BOARD ACTION: Authorize staff to enter into an Agreement with the California Department of Parks and Recreation to fund the Washoe Mitigation Project. DISCUSSION: Construction of the ANGSPP (Angora Creek Sewer Relocation Project) will result in unavoidable impacts to a SEZ (stream environment zone), located within Washoe Meadows State Park. Based on Section 5.8 of the LRWQCB (Lahontan Regional Water Quality Control Board) Basin Plan, the District will be required to mitigatel.5 times the area of SEZ disturbed by the project. LRWQCB recognizes the SEZ area restored ��'� following construction at a 1:1 mitigation ratio; therefore, the added area of mitigation required for the ANGSPP will be 0.5 times the total area of SEZ disturbance (365 sf) or approximately 183 sf. In order to satisfy the LRWQCB mitigation requirement, the District has been working with State Parks' staff to identify an appropriate restoration project on State Park lands. The proposed Washoe Mitigation Project would restore approximately 340 sf of SEZ along portions of an existing trail within Washoe Meadows State Park. The Agreement would authorize State Parks to complete the necessary permitting, planning, construction, monitoring and reporting required to complete the project for a total not- ' to-exceed cost of $25,672.07. Funding for this project is contingent upon regulatory agency acceptance of this mitigation project by the LRWQCB. A copy of the State Parks Agreement will be distributed prior to, and at the Board meeting. SCHEDULE: As soon as possible COSTS: $25,672.07 ACCOUNT NO: 1029-7006/ANGSPP BUDGETED AMOUNT AVAILABLE: $243,642 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES__/l��_ NO CHIEF FINANCIAL OFFICER: YES - 3�10 General Manager Richard H.Solbrig � . ti�� `f'\ �� Director5 „� Chris Cefalu JameS R.Jones "" ?!fl�+^ � � + � s Randy Vogelge5ang 1'u bi�c U�G��1-�y C��tr�c� Kelly Sheehan _ Eric 5chafer 1275 Meadow C�ne�t Drive�S�auth lake Tahae•GA 96150-740Z t'hone 53U 5�-6474•�ax 530 541-061A�•www s�Cpud.u5 BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Chris Skelly, Network/Telecom Systems Administrator MEETING DATE: September 5, 2013 ITEM-PROJECT NAME: Computer Equipment for Fiscal Year 2013-2014 REQUESTED BOARD ACTION: Authorize purchase of budgeted computers 8� equipment for the estimated amount of$74,300 (including tax). DISCUSSION: Computers will be purchased from vendors using the WSCA (Western States Contracting Alliance) or other government or purchasing coalition contracts that are competitively awarded. The WSCA and other purchasing contracts establish cooperative multi-state contracts in order to achieve cost effective and efficient acquisition of quality products and services. Staff finds these contracts to be very competitive. Staff is seeking authorization to purchase currently budgeted computer systems (see attached list). Purchases are staggered to coordinate installation workload and ensure the District receives the most up-to-date equipment. This item has been reviewed by the District's Purchasing Agent. As stated in the purchasing policy, these contracts qualify as meeting the formal public competitive requirement. SCHEDULE: July 2013- June 2014 COSTS: $74,300 ACCOUNT NO: Various, see attached BUDGETED AMOUNT AVAILABLE: $74,300 ATTACHMENTS: Budgeted account numbers and amounts with descriptions CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES � ' NO � -25- Accounting PC Debbie 50/50 37-4845 $ 1.200 Customer Service PC Tim 50/50 37-4845 j 1.200 HecTrical PC Crew 50/50 37-4845 E 1.200 Engineering PC Paul S 50/50 37-4845 S 1•200 Engineering WS John 7 50/50 37-4845 a 4.000 Engineering WS Wanda 50/5037-4845 $ 4,000 Engineering Lap Top No 50/50 37-4845 ; 1,600 Engineering PC Michele 50/50 37-4845 j 1•200 Finance PC �ynn 50/50 37-4845 $ 1.200 Heavy Mainf PC Crew 50/50 37-4845 E 1•200 Information Systems PC Carol 50/50 37-4845 $ 1.200 Information Systems PC Mary SO/50 37-4845 $ 1.200 Infortnation Systems Lap Top �Mana er 50/50 37-4845 $ 1,600 9 InformaTion Systems Tablets(3� Staff 50/5037-4845 $ 4,500 Inspection PC larty 50/50 37-4845 $ 1.200 Inspection LapTop Cuz 50/5037-4845 $ 3.000 Lab Lap Top Terty 50/50 37-4845 $ 1.600 Lab PC Terry 50/50 37-4845 � 1.200 Operations PC Doug N 50/50 37-4845 � 1.200 Operations PC Ross 50/50 37-4845 $ 1.200 Purchasing PC Pat 50/50 37-4845 $ 1.200 UR Sewer PC Crew 50/50 37-4845 $ 1,200 UR Water Lap Top Chris Stanley 50/50 37-4845 $ 3,000 Water Operations"PUMPS" Lap Top Crew 50/50 37-4845 $ 3.000 Subtotal $ 44,300 Domain Conhollers 1037-8432 $ 1p,000 ! SCADA Info 2037-8466 $ 10,000 Host Servers(NEVJ VM) 1037-&433 $ 10.000 S�btotal $ 30,000 Total $ 74,300 1:1PCInfo\PC Purchase 13-1412013 2014 PC Purchases REVISED.xlsx -2�- s�v-rH rqy�F �-�-1_ � �-- -. -.�-� � �eewe� • 1950 •Ws<e `G�C ��C UTILITY �� SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Direc#or REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 15, 2013 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, August 15, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL President Schafer; Directors Jones, Vogelgesang, Sheehan, Cefalu STAFF: Solbrig, Sciuto, Hughes, Bergsohn, W. Stanley, C. Stanley, C. Bartlett, Hussmann, Van Gorden, Bledsoe, Cullen, Johnson, Kauffman, Henderson, Cotulla, Eidam, Attorney Kvistad GUESTS: Jennifer Lukins/Lukins Water Company Brooke Laine/Councilwoman, City of South Lake Tahoe Ron Brueck/Hauge Brueck Associates President Schafer announced the Agenda for the meeting was not posted to the District Web Site, which is a Brown Act requirement. He stated, however, the District posted the Agenda in a public place, was sent to the proper news agencies, and the lack of posting on the web site was unintentional; therefore, the District has substantially complied with the Brown Act. There were no comments received and the meeting proceeded. Consent Item c: TSV (Tahoe Stateline Venture, LLC) - Chateau CORRECTIONS TO Redevelopment Project 3, was brought forward for discussion AGENDA OR CONSENT prior to Board action. CALENDAR -29- � � { REGULAR BOARD MEETING MINUTES-AUGUST 15,2013 PAGE-2 i ' Moved Jones /Second Sheehan / Passed Unanimouslx to CONSENT CALENDAR � ` approve the Consent Calendar as amended: � � � a. Biosolids Disposal Agreement-Approved exercising the � � second five-year renewal option in the Biosolids Disposal � Agreement with Bently Ranch (formerly Bently Agrodynamics); � � � b. Capital Outlay Accounts Rollover-Authorized staff to � direct rollover funds budgeted in the �012/2013 f'rscal Year � � to the 2013/2014 Fiscal Year; � _ � # c. See Consent Item Brought Forward; � ; , d. GIS Consulting Services-Approved Task Order No. 19; �(( 3 � � e. Water Meters- (1) Authorized exception to bidding proce- G dures as outlined in the purchasing policy for a sole source � purchase of standardized supplies; and (2) Authorized ' � purchase of ineters from Western Nevada Supply in the � ' amount of$41,109.12, including tax and freight; and � _ � � f. Approved Regular Board Meeting Minutes: August 1, 2013. � � x � ; � � CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION/SEPARATE BOARD ACTION � £ _ � r ° Legal Counsel informed staff that because the facilities are TSV (TAHOE STATELINE � � already in place, acknowledgement of the Chateau Rede- VENTURE, LLC) i velopment Project 3 Construction Agreement will be revised CHATEAU REDEVELOPMENT = to become an acceptance. PROJECT 3 � (Consent Item c) � � Moved Sheehan /Second Voqel, eq sanq / Passed Unanimouslx � = to approve the revision of the Chateau Redevelopment Project 3 F Construction Agreement. k' � � ITEMS FOR BOARD ACTION F A letter was received stating property owners of TJ Maxx POSSIBLE EXTENSION OF ' wish to become permanent customers of the District to include TEMPORARY WATER 4 ; all property water requirements. The current Temporary Water SUPPLY AGREEMENT WITH � ; Supply Agreement will be extended 60 days until all necessary LUKINS WATER COMPANY � ':� work is completed. ; : � ; Moved Jones /Second Sheehan / Passed Unanimous� that properfy owners will become permanent District customers and to extend the Temporary Water Supply Agreement for 60 days. � Ivo Bergsohn requested the Board receive public input on the PUBLIC HEARING: Draft Initial Study / Initial Environmental Checklist and the ANGORA CREEK Mitigated Negative Declaration of Environmental Impact for the SEWER RELOCATION � ; Angora Creek Sewer Relocation Project. Ron Brueck of Hauge PROJECT E Brueck Associates gave a PowerPoint pres��ation that covered � � ;; � REGULAR BOARD MEETING MINUTES-AUGUST 15,2013 PAGE-3 the purpose of the project, initial actions, environmental analysis, PUBLIC HEARING: summary of impacts, and project schedule and timeline. ANGORA CREEK SEWER RELOCATION President Schafer opened the public hearing at 2:30 p.m. to PROJECT receive public comments on the Angora Creek Sewer Reloca- (continued) tion project. No public comments were received and the public hearing was closed at 2:07 p.m. No Board Action Moved Voqel esanq /Second Sheehan / Passed Unanimouslv PAYMENT OF CLAIMS to approve payment in the amount of$929,680.11. President Schafer reported on the Water Meter and Conservation BOARD MEMBER REPORTS Public Workshop which was held on Wednesday, August 14rh. There were only two members of the public in attendance. He also reporfed on an article regarding the water situation in Kansas relating to the slow draining of the aquifer and the economic impact on farmers. Director Jones reported on the EDCWA (EI Dorado County EL DORADO COUNTY Water Agency) meeting which was held at the District office WATER PURVEYOR REPORT on August 14fh, stating District staff gave a presentation on the EDCWA/District cost share projects . He also mentioned his nomination of Vice Chair for the coming year. The next EDCWA meeting is September 11 tn. Richard Solbria reported on several upcoming meetings of GENERAL MANAGER interest, including the Tahoe Summit, Delta Stewarship Council REPORT Tour and the Lake Atitlan, Guatemala Site Visit. Human Resources Mana_er• Nancy Hussmann presented the STAFF / ATTORNEY REPORTS Board with a premium cost comparison between CSRMA and ACWA for Liability, Property and Workers' Compensation Insurance. CSRMA is the most cost-effective program. Assistant General Manaaer/En ineer• Paul Sciuto reported on the following legislative activities: (1) ENS Resources, Inc. composed an editorial regarding the fire partnership (which was distributed to the press); (2) A two page fact sheet on the fire partnership was developed and submitted to Senators' Feinstein, Reid and Heller and Congress- man McClintock (prior to the Lake Tahoe Summit); (3) ENS Resources created a fact sheet on the hydro power generation project to be presented to Senator Feinstein; (4) The District has composed a letter of support for the Lake Tahoe Restoration Act (which was introduced by Senator Feinstein on August 1 St). The letter of support applies to the entire fire partner- ship; (5) Various efforts are underway, including letters of support and opposition, in response to proposed legislative bills. -31- i _ -- REGULAR BOARD MEETING MINUTES-AUGUST 15,2013 PAGE-4 � Leqal Counsel: Gary Kvistad reported on the Tahoe Keys STAFF / ATTORNEY REP�RTS ; Customer Transfer. In order to complete a transfer, the customers (continued) ' must first unanimously agree to give up their right to water service � ' from Tahoe Keys and an agreement reached to become District ; customers, adhering to all charges in accordance with the � District's current water rate structure. A request was made for � 4 information regarding to District consumption rates and meter � rates. � � � 2:55 P.n�. ADJOURNMENT TO � CLOSED SESSION � � 3:10 P.rvt. RECONVEN�D TO OPEN � SESSION j � ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION � t � :� a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT ; � Condominium vs. South Lake Tahoe Public Utility District (filed 10/22112) � � ; a No reportable Board action. ' � ;� � b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was $ held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee � and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. :; ED CVO6-0055-GW, United States District Court for the Central District of California. � ;; No reporfable Board action. # c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. No reportable Board action. 3:10 P.rvi. ADJOURNMENT Eric W.Schafer, Board President South Tahoe Public Utility District ATTEST: Eileen Eidam, Interim Clerk of the Board South Tahoe Public Utility District _32_ General Manager Richard H.5olbrig '�-�,,,,,,� � ♦ 1� • � Directors i` �i+' � �� ' �� Chris Cefalu James R.JoneS �M Randy Vogelgesang �'ubC�c U�Gi1i�Gy f��t�i�-� Ke��ysh��na� Eric 5chafer 1275 Meadow C:r�eSt Drive�Sauth t�ke Tahae•CA 96150-74U� f�lOCle�J'3��i�}4-�-?`4��X '�J3Q�JQ-�-Q�14•WtNW.5t�7ud.U5 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Shannon Cotulla, Engineering Department Manager MEETING DATE: September 5, 2013 ITEM- PROJECT NAME: 2014 Waterline Replacement Projects REQUESTED BOARD ACTION: Authorize task orders for Nichols Consulting Engineers and Farr West En ineerin for desi n of waterline re lacement ro'ects, for a combined 9 9 9 P P J amount of both task orders not to exceed $240,000. DISCUSSION: District Staff issued a RFP (Request for Proposal) to five consulting firms for design of waterline replacement projects. The Black Bart and Brockway Waterline Replacement Projects from the 2013/14 Capital Improvement Projects list were I provided as example projects for the consultants to develop their proposals. As the ! Water System Optimization Plan is being completed other projects are being identified ' as having higher priority for replacement, and one of these projects will be assigned to each consultant. EI Dorado County Water Agency has indicated that they plan to provide grant funding in the amount of $120,000 (with $120,000 required match) in mid-September. These funds have been identified for use in "Water Distribution System Improvements", and they will be used to fund the design of these projects. In the event that these grant funds are not awarded, the task orders will not be issued to the consultants. These funds must be used by June 30, 2014. Staff received five proposals from different consultants. After careful review and evaluation, staff is recommending that the Board approve issuing task orders to Nichols Consulting Engineers and Farr West Engineering for the design of waterline replacement projects for a combined amount for both task orders not to exceed $240,000. -33- � � i � ; � ; Shannon Cotulla � i September 5,2013 � 1 Page 2 i � � � t � � � � � a. �', E � 3: �" �' � c �' t a � � `s F � qk C � � } € � T S � � i �. t � t �' � r. � (' 4 5 € �; SCHEDULE: Complete plans and bid documents by January, 2014. # COSTS: $ 240,000 � � ACCOUNT NO: Unbudgeted, to be funded from EI Dorado County Water Agency � grant ° } � BUDGETED AMOUNT AVAILABLE: $ 240,000 ; ATTACHMENTS: Scope of Work, Nichols Consulting Engineers Rate Sheet, and Farr West Engineering Rate Sheet F ; CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer � GENERAL MANAGER: YES � NO � CHIEF FINANCIAL OFFICER: YES NO � � -34- F �.�� Sout� Ta hoe Public Utility Disfiri�t 1275 Meadoav CreSt Drive � South Lake Tahoe • CA 9615C Ph: 53D.54d-.6474 • Fx: 53�0.541.0614• ww�v.5tpud.u� SCOPE OF WORK FROM RFP ENGINEERING SERVICES FOR SOUTH TAHOE PUBLIC UTILITY DtSTRICT 2013 Waterline Replacement Projects -- SCOPE OF WORK The following outlines an expected scope of work. Task 1 - Project-Initia�ion and Data Coilecrion � Attend kick off meeting with District staff • Gather existing information for project limits • Topographic Survey o Field survey of existing conditions within the right of way. • Geotechnical Subsurface Investigation o Determine general soil and groundwater conditions o Provide recommendations for design and construction related to geotechnical conditions Task 2 - Projeet Schedule � Develop a design,permitting, and construction schedule for the project. o Design of these projects is grant funded. Work cannot begin before September 13, 2013. o The schedule is to have construction May 1, 2014 and all work must be completed by October 15 2014 or earlier. , , o The schedule should include at least two weeks for each District review period. o The District's Board of Directors meets the first and third Thursday of each month. Task 3 - Develop Plans and Specifications • Provide for District Review and Comment 0 50% Plans, specifications, and construction cost estimate 0 90% Plans, specifications, and construction cost estimate -35- ; � � � � � • Assist District staff in obtaining all permits for the project including: � - o TRPA � # o City Encroachment Permit � ` o CEQA as required � $ • Provide complete 100%plans and specificarions in paper format and electronic format,both � � � word and pdf. This is to include Auto CAD 2011 files for use in completing as built � § drawings. � a r i f: � Task 4-Project Mana ement �' This task will include project monitoring and administration, attendance at progress meetings with � ; • District staff, and project quality assurance/quality control activities. The consultant will make twice � monthly project update conference calls to the District's Project Manager. The consultant will also � q prepare a schedule of intermediate deadlines for infoi-mation required from the District or expected �� j submittal dates from the consultant. � � Optional Task 5—Construction � _ • Assist the District Staff during the bidding process � ' o Attend the mandatory pre-bid meeting � $ o Answer any project related questions and provide addenda's as needed � � . Review and approve critical shop drawings � �' • Attend 5 progress meetings during construction � � Attend pre-construction meeting ; • Review and answer any RFI's that may occur during construction � # • Task deliverables-The consultant will provide meeting agendas and minutes and monthIy � status reports and invoices. The Consultant will provide a project management plan one week €` following the notice to proceed. The project management plan will contain a contact list, � contract and attachments (includes scope of work,budget, and schedule), communications � protocol, quality assurance and quality control plan,and templates for invoices and meeting � i agendas. � � - ; #, Optional Task 6—As-Built Dravvin�s � Provide As-Built drawings at the completion of construction. � � � a � � � 4 � � m" i �. E € � � � � t � ,, � � � � �' � � f � -36- � �. g: B ,�,. NICHOLS CONSULTING ENGINEERS, Chtd. SCHEDULE OF CHARGES 2013 PROFESSIONAL SERVICES Principal....................................................................................$210/hour Associate...................................................................................$165/hour Senior .....................................................................................�145/hour Project.......................................................................................$120/hou� Staff...........................................................................................$105/hou� TECHNICAL SERVICES Senior Construction Manager"..................................................$120/hour . _ ��ninr�esigner--......................................................................$115/hour Senior Technician/Construction Inspector*...............................$100/hour CAD Technician..........................................................................$90/hour Senior Field Scientist................................................................$105/hour Field Scientist..............................................................................$85fhour Project Administrator...................................................................$90/hour Field/Engineering Technician......................................................$75/hour Technical Word Processing........................................................$65/hour Clerical........................................................................................$65/hour CONTRACT LABOR From time to time, NCE retains outside professional and technical labor on a temporary basis to meet peak workload demands. Such contract labor will be charged at regular Schedule charges. LITIGATION SUPPORT Expert testimony in depositions, hearings, mediations,and trials will be charged at 300%of the above rates. EQUIPMENT Plotter Usage......................................................(separate fee schedule) Tn.ick.............................................................................................$80/day Automobile...........................................IRS Standard Mileage Rate+15% Falling Weight Deflectomete�Testing.....................................$3,000/Day Coring......................................................................................$4,500/Day Environmental Equipment...................................(separate fee schedule) OUTSIDE SERVICES Rental of equipment not ordinarily furnished by NCE and all other costs such as special printing, photographic work,travel by common carrier, subsistence, subcontractors, etc. .............................................................................................c os t+15% COMMUNICATION/ REPRODUCTION In-house costs for long-distance telephone,faxing, postage, printing and copying.....................................................project labor charges x 5% TERMS Billings are payable upon presentation and are past due 30 days from invoice date. A finance charge of 1.5% per month, or the maximum amount allowable by law, will be charged on past-due accounts. NCE makes no warranty, either expressed or implied, as to its findings, recommendations, specifications, or professional advice except that they are prepared and issued in accordance with generally accepted professional practice. *Rate will be adjusted for prevailing wages required on Public Works projects in the State of California. -37- � � � � NICHOLS CONSULTING ENGINEERS,Chtd. � SCHEDULE OF PLOTTER CHARGES -2013 � � � ; PLOTTER CHARGES ' Black and White Sheets u to 24 x 36 $6.00/sheet # � � P )..................................................................... .... E Black and White Sheets(larger sizes) ................................................................................$1.00/sf � � , Color Sheets(up to 24 x 36)........................................................................................$12.00/sheet � � Color Sheets(larger sizes) ....................................$2.00/sf ,t ............................................................. � ; Mylar Sheets................................................................................................................$15.00/sheet � Graphic Color Sheets.........................................................................................................$10.00lsf :t 3 OTHER CHARGES ; Specialized plotting or graphic services...................................Cost+15% � � � ; � _ � ; x � � 4 � � -, _ _. __ _ _ _ _ _ _ _ ( + II � �. � � � �, 't ) � gg � E. � 6 t � k �i R � i � t �g E: 3 � ' �� ! � � ' � � -38- � �' � � � ♦ ENGINEERING 2013 RATE SCHEDULE Effective through December 31,2013 Title Hourly Rate Principal Electrical Engineer $150 Principal Civil Engineer $130 Senior Hydrogeologist $125 Senior Project Manager $115 Project Manager $100 GIS Analyst $95 Water Rights Specialist $95 Environmental Scientist $90 Hydrogeologist $90 Project Engineer $85 Senior Construction Inspector $85 Construction Inspector $80 Water Rights Technician $70 Administrative Support $60 Engineering Intern $45 Reimbursable Expenses Schedule Mileage Current Federal Rate Meals Current Federal Rate Lodging Current Federal Rate Reimbursement for direct expenses incurred in connection with the work will be billed at actual cost plus 10%. —39— i PAYMENT OF CLAIMS FOR APPROVAL September 5, 2013 Payrol) 8/20/2013 457,952.81 Total Payroll 457,952.81 ADP & insight eTools 2gg.32 AFLAC/WageWorks-claim payments and fees 3,189.77 American Express 27,323.46 Bank of America 0.00 BBVA Compass Bank 0.00 BHFS legal services 15,378.00 CDS-health care payments 8,429.96 Union Bank 0.00 Total Vendor EFT 54,609.51 Accounts Payable Checks-Sewer Fund 417,842.13 Accounts Payable Checks-Water Fund 799,536.11 Accounts Payable Checks-Self-funded Insurance 2,940.59 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 1,220,318.83 Grand Total 1,732,881.15 Pavroll EFTs & Checks 8/20/2013 EFT CA Employment Taxes & W/H 16,854.84 EFT Federal Employment Taxes & W/H 94,309.77 EFT CaIPERS Contributions 81,355.71 EFT Great West Deferred Comp 43,990.42 EFT Stationary Engineers Union Dues 2,349.40 EFT Retirement Health Savings 5,838.23 EFT United Way Contributions 140.00 EFT Employee Direct Deposits 207,766.78 CHK Employee Garnishments 1,263.84 CHK Employee Paychecks 4,083.82 Total 457,952.81 -41- ! i {: �; ! � � � � � � � � � � � � � � a S M � vl �O l� oo O� O N �. � b � b b b � � r r �. � r r r � � n � � c� o�o o�o a�o o�o o�o o�'o o�o o�o o�o o�o �� °o o° °o °o o °o o °o °o °o � c? q q o 0 0 0 0 o q a a ¢ a ¢ � � a � a � � � O V f0 N tl� T t� O O f� N O eY O� c7 W N N � � c0 � O � f0 OD f� CD t� � �[7 � N f� �A (O �f1 � � h (O M �t ��. tn O O N a0 f� f� � f� M Q f0 tt Of � Oi f0 O 1� (O # t� N C�7 � M f��7 � � a � � �- � M 01 M � � N O N � N '7 . a0 C � O N l0 f0 l0 N f0 l0 N l0 N d d � � � F�- H H F�- H N I-� H H H Q F � Y U fY.1 V U U U U V U U y C � � N N N N N N N G1 � N N t� � � U U U U U U U U � U U V `o � F U � � C7 N N O N N OD t0 O O O O O O O O O O e7 f� 1� M � N a0 h I� O N O O O � O 11J O O O ll� C7 C7 M C7 f`7 M ('� f7 M M f'7 � a0 c0 t0 N c0 V fD t0 t0 N a0 f0 t0 c0 (O t0 f0 (O t0 t0 t0 � i � O� CD a0 O a0 aD O � � O � c'� O� r� O� O O N (O OD O N M M O N f7 O M f7 O N O N O N O O O O M O O O N O O N O O N O N O O N N O O O O O N d � � � � � � � � � � � � � � { � � � E ' � I � V W } } W � i �� W W Z � � n. d Q (j � a a # � a a a � U � � � Q ~ w w w w w Q w w w w � g a a � m m a � d a � z z z z z = z z z z > > � o Q a W W � rn O O O o O U O O O O (n fn f/� ? 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E 33 `a� > � 5ar°Ao�. � � � � FQ.,, `�T" `� `� •_ � � c� a; � AA � fa � AAA � � � � � � � � zz � � � � � � � � � o w � � x � x � � � oo � o � 000 .� W WA � Q � f� ¢ Ac� wQwawu: o: � wwQ ¢ QC7C7 ¢ C7 C7t7C7 X � zz �3o � o �3 �3 �3ww � wawww "� � c7c7Zv� zv� 2zzAG] zA � AAA � °r wwv � Lw7 � tW7cW7CW7 � � tw7 � aa. � � � � � .� U w 0 C � �, � � � � � � � � � � � � � � � � � � a ..aaaaaaa � aaaa � .aa ..a ,,.., a a a a, a a a. a a. a. a a a a. a a a a. w a, aa+ aawwa a+ waaa. x G � � � � � � � � � � � � � � � � � O � �n v� �n �n �n v� �n m �n �n v� �n v� v� v� �n v� , A¢ A A A A A A ¢A Adq¢ A A A Q ¢p A � Q � ¢ ¢ ¢ ¢ ¢ ¢ d ¢ ¢ ¢ Q Q Q Q ¢ Q d v,� � wwwww � wwwww � w � www � � zzzzz �ZZZZZZ � z � zzz ¢ .� � F , � W � WWW � � � WWWW � � � � �,� �. F E-� F E-� E-� F-� F E-� E-� E-� E- E-� E-� F F E-� E-� rn v� v� �n �n �n v� �n v� �n v� v� �n �n v� �n v� Q W � 33333333333333� 333 �'x -60- O H General Manager Richard H.5olbrig � ' !� w $�„ � � V � �� Directors �i � Chris Cefalu �f Jamee R.JoneS -�- :,�y�"` • r � � i RandyVogeigesang 1�u bi i c U�Gi I►�y C��tr�� Kelly 5heehan Eric Schafer 1275 Meadow Cre�t Urive�South#..ake Tahae•GA 96150-74Q1 Phone 53D 54�4-64-74 i�ax 530 5Q-1-061�•www.�tpud.us BOARD AGENDA ITEM 1 2a TO: Board of Directors FROM: Tim Bledsoe, Customer Service Manager MEETING DATE: September 5, 2013 ITEM-PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: EI Dorado County Superior Courf Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: � CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANGIAL OFFICER: YES NO -61- General Manager Richard H.5olbrig � • 195U �. ° —�.,�.�r ;� � � Directore r✓� � T h /� �� GhriS Cefalu �� JameS R.Jones � � � � � Kandy Vogelgeyang � f ub1�c U�GIIit� D�Strict KellySheehan fi Eric 5chafer 1275 Meadow Criest Drive•Sauth i..ake Tahoe•CA 96�50-7401 Phorre 530 54�4--6474•Fax 530 541-06i4•wwws�.us BOARD AGENDA ITEM 1 2b TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: September 5, 2013 ITEM- PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES �� NO CNIEF FINANCIAL OFFICER: YES NO - 3- General Manager Richard H.Solbrig � ��'"�'"'r Directore � � � � ChriS Cefalu �� JameS R.Jones Du�� T h � �� Kandy Vogelge5ang � ��!/I lV � V��1 Vy �l� Vi �lJ V Kelly 5heehan Eric 5chafer 1275 Meaclow Cre�t Drive•South lake Tahoe•CA 9615Q-7401 i'hane 530 544-6474•Fax 53Q 541-0614•www stpud.u5 BOARD AGENDA ITEM 12c TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: September 5, 2013 ITEM-PROJE.CT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct Staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES /K� NO CHIEF FINANCIAL OFFICER: YES NO -65-