Minutes 10-17-13 S�VTH TAHOF
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
October 17,2013
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session,
� October 17, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, California.
BOARD OF DIRECTORS: ROLL CALL
President Schafer; Directors Cefalu, Jones, Sheehan, Vogelgesang
STAFF: Cotulla, Guttry, Hughes, Ryan, Sciuto, Stanley, Attorney Kvistad
GUEST: Brooke Laine, Councilwoman, City of South Lake Tahoe
Moved Cefalu/Seconded Vogel__eq sang/Passed Unanimouslx to CONSENT CALENDAR
approve the Consent Calendar as submitted:
a. 2013 Construction Inspection Materials Testing Services-
Approved an amendment to increase Task Order No. 1 1 to
Construction Materials Engineers (CME) to provide construction
inspection and materials testing services in the amount of
$35,000 to bring Task Order No. 1 1 to a total of $1 10,000.
b. TJ Maxx-Garfinkle-Water Main Extension - Authorized
execution of a water main extension agreement, with final
terms subject to approval by staff and legal counsel.
� c. Appointment to the Oversight Board in accordance with
Assembly Bill 1 X 26-Appointed Paul Hughes, Chief Financial
Officer, to the Oversight Board of Successory Agency to the
former South Tahoe Redevelopment Agencies as an alternate
to Board member Randy Vogelgesang.
REGULAR BOARD MEETING MINUTES-October 17, 2013 PAGE-2
d. Wastewater Treatment Pfant Paving Project- (1) Approved CONSENT CALENDAR
� project Closeout Agreement and Release of Claims for VB�C (continued)
Construction, Inc.; (2) Authorized staff to file a Notice of
Completion with the EI Dorado County Clerk.
ITEMS FOR BOARD ACTION
Staff reported final paving on the Pioneer Trail Services Relocation AUTHOR�ZE STAFF TO
Project needed to be completed this month and the City was INCREASE EXISTING
unable to meet this deadline with its contractor Granite CONTRACT WITH
Construction. The cost increase includes patch paving as weil as THOMAS HAEN
curb and gutter repair, not included on the initial bid. COMPANY TO INCLUDE
PATCH PAVING ON
Moved Voqelqesang/Second Sheehan/Pass Unanimouslx to PIONEER TRAIL
authorize staff to increase the existing contract with Thomas Haen
Company to include in District's existing contract the patch paving
on Pioneer Trail in the amount of$37,800.
The District Board would like Councilwoman Laine to communicate
to the City that the District would like a discount applied for next
year's final paving job. This discount would be applied due to the
cost of patch paving being done this year.
� Richard Solbriq reported two proposals were received from the RFP APPROVE
process. Staff recommends approval to enter into a Master Services RECOMMENDED PUBLIC
Agreement and a Task Order in the amount of $19,640, with Rauch OUTREACH PROGRAM
Communication Consultants, Inc. CONSULTANT AND
AUTHORIZE GENERAL
Moved Schafer/Second Jones/Passed Unanimouslx to authorize the MANAGER TO ENTER
General Manager to enter into a Master Services Agreement with INTO A MASTER SEVICES
Rauch Communication Consultants, Inc. for public outreach AGREEMENT AND TASK
services and a Task Order initially in the amount of $19,640, with any ORDER WITH SAME
changes to that amount to come back to the board for ratification. CONSULTANT
Moved Sheehan/Seconded Cefalu/Passed Unanimousl�to approve
payment of claims in the amount of$1,628,156.45. PAYMENT OF CLAIMS
Director Cefalu announced the Lake Tahoe Unified School District
Fall Food Fest event is scheduled for October 26, 2013 at Harvey's BOARD MEMBER
Resorf, Stateline, NV. REPORTS
Director Schafer reported the next Board meeting is three weeks
from today. He further mentioned his appreciation for staff time on
the recent Board Workshop.
Director Jones gave an update from the October 9th EI Dorado
� County Water Agency meeting. The next meeting is November 13t". STAFF/ATTORNEY
REPORTS
Staff gave updates on projects that have received extensions
through the end of the month.
No report
REGULAR BOARD MEETING MINUTES-October 17, 2013 PAGE-3
ADJOURNMENT TO
� CLOSED SESSION
2:31 p.m.
RECONVENED TO OPEN
SESSION
3:20 p.m.
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legai Counsel re:
existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT
Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12)
No reportable Board action.
b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee
and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Gompany, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No.
ED CVO6-0055-GW, United States District Court for the Central District of California.
� No reportable Board action.
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reportable Board action.
d. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Anticipated Litigation (one potential case).
The Board authorized staff to retain Best, Best, and Krieger, to represent the District on the
anticipated litigation with amount set at $30,000.
3:21 p.m. ADJOURNMENT
Eric W. Schafer, oar resident
South Tahoe Pub'c U ility District
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ATTEST:
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District