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AP 10-03-13 yo�TH TqH�� _...,,._..__ -....,.�,.:. - - � � (je@wer • 1950 ' �s��" ��UT7LITY'D�S'� ' SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursdcy, October 3, 2013 Z:OO P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manac_1er Pau�Sciuto,Assistant General Manager Eric W.Schafer, President BOARD MEMBERS James R. Jones,Vice President Chris Cefalu, Director Randy Vogelgesang, Director _ Kelly Sheehan, Director 1. CALL TO ORDER REGULAR MEETING-PLEDGE OF ALLEGIANCE �At this time,please silence phones and other electronic devices so as not to disrupt the business of the meeting.J 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District.No , discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes,and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all Action and Consent items listed give a brief description of each item of business to be transacted or discussed.Recommendations of the staff,as shown,do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Possible Extension of Temporary Water Supply Direct Staff Agreement with Lukins Water Company Pg#31 b. Truckee Marsh Sewer Facilities Protection Project Accept the cost proposal from the (Ivo Bergsohn,Hydrogeologist) recommended firm to provide Pg#33 professional land survey services for the TMSFPP (Truckee Marsh Sewer Facilities Protection Project). REGULAR BOARD MEE1'ING AGENDA-October 3, 2013 PAGE-2 c. Payment of Claims Approve payment in the amount of Pg#39 $2,262,410.73 7. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 8. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT II 9. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) a. Legislative Update (Paul Sciuto) 10. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 09/20/13-2020 Visioning Session, LTCC 09/26/13-CSRMA Board Meeting, San Francisco Future Meetings/Events 10/09/13- 10:00 a.m. - EI Dorado County Water Agency Meeting 10/14/13-3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 10/16/13- 1:00 p.m. -STPUD Board Workshop at District 10/17/13-2:00 p.m. -STPUD Regular Board Meeting at District 11. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if inembers of the public would like to comment on any item listed.Three minute limit.) a. Pursuant to Government Code Section 54956.9 f a)/Conference with Legal , Pg#ss Counsel Existing Litigation re: EI Dorado County Superior Court Case I SC20120227 GRCLT Condominium vs.South Tahoe Public Utility District (Filed 10/22/12) b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Pg#57 Counsel Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Courf for the Central District of California (Intervened 02/04/10) c. Pursuant to Government Code Section 54956.9�a)/Conference with Legal Pg#59 Counsel- Existing Litigation re: Los Angeles County Superior Courf Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. (Intervened 02/04/10) i REGUTAR BOARD MEETING AGENDA-October 3, 2013 PAGE-3 ACTION/REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADJOURNMENT (The next Regular Board Meeting is October 17,2013, at 2:00 p.m.) � � The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete agenda packet,including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m.-5:00 p.m.,Monday through Friday.A recording of the meeting is retained for 30 days affer minutes of the meeting have been approved.Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda.Designated times are for parficular items only. Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Comments on items not on the agenda can be heard during "Comments from the Audience;"however,action cannot be taken on items not on the agenda. Backup materials relating to an open session item on this agenda,which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office,at the Board meeting,and upon request to the Clerk ot the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be mode to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530J 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. T A 9 �_ - -:..r= � ��e/ • 1950 • W�~0 �� CONSENT CALENDAR OCTOBER 3, 2013 � REQUESTED ACTION ITEMS a. MOU (Memorandum of Understanding) between Authorize the General Manager STPUD and TRCD (Tahoe Resource Conservation to execute the MOU between District) STPUD and TRCD, allowing TRCD (Ter►y Powers,lab Manager) access to lab facilities located at P9# i 1275 Meadow Crest Drive,South Lake Tahoe, CA, during standard lab hours set forth by STPUD, for the purpose of storm water monitoring operations including storm water sample processing. b. Upper Truckee River Sewer Line Protection Project Authorize an increase in the (Ivo Bergsohn,Hydrogeologist) amount of$1,680 to Purchase Pg#9 Order P24808 for added engineering services. c. Angora Creek Sewer Relocation Project Authorize an increase in the (Ivo Bergsohn,Hydrogeologist� amount of$2,040 to Purchase Pg# 13 Order P26592 for added environmental permitting services. d. Wastewater Treatment Plant Paving Project Approve Change Order No. 1 to (Julie Ryan,Senior Engineer► V8�C Construction, Inc., in the Pg# 17 amount of$20,767.66. e. Diesel Particulate Filters Award bid to the lowest, (Randy Curtis,Manager of Field Operations) responsive, responsible bidder, Pg#2� Ironman Parfs &Services, in the amount of$35,947.06. f. Surplus Vehicles Authorize Baxtin Management �Linda Brown,Purchasing Agent) Group to auction District surplus Ps#2s vehicles. g. Regular Board Meeting Minutes: Approve Minutes September 19, 2013 Pg#27 South Tahoe Public Utility District■ 1275 Meadow Crest Drive■South Lake Tahoe,CA 96150 Phone 530.544.6474■Facsimile 530.541.0614■www.stpud.us General Manager Richard H.5olbrig � � 19$Q � � Director5 O �� a o e Chris Cefalu James R.JoneS �' Randy Vogelge5ang 1'u b 1 i c U-ti 1 ity D i 5tri ct Kelly 5heehan Eric 5chafer �I 1275 Meadow CneSt�rive•South Lake Tahoe•CA 96150-740t Phone 530 544--6474•�ax 530�1-0614•www.5tpud.u5 �' BOARD AGENDA ITEM 4a . TO: Board of Directors FROM: Terry Powers, Lab Manager MEETING DATE: October 3, 2013 ITEM-PROJECT NAME: MOU (Memorandum of Understanding) between STPUD and TRCD {Tahoe Resource Consenration District) REQUESTED BOARD ACTION: Authorize the General Manager to execute the MOU between STPUD and TRCD, allowing TRCD access to lab facilities located at 1275 i Meadow Crest Drive, South Lake Tahoe, CA, during standard lab hours set forth by STPUD, for the purpose of storm water monitoring operations including storm wate� sample processing. DISCUSSION: Use of STPUD lab facilities by TRCD has been discussed at the staff level.The terms and agreement are outlined in the attached MOU for the term of October 3, 2013, to December 31, 2016. Either party may terminate the MOU, with or without cause, by giving 60 days written notice of same. SCHEDULE: Initiate upon Board approval. Complete by 12/31/16. COSTS: None ACCOUNT NO: BUDGETED AMOUNT AVAILABIE: ATTACHMENTS: MOU between STPUD and TRCD CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -1- MEMORANDUM OF UNDERSTANDING bettiveen South Tahoe Public Utilities District and Tahoe Resource Conservation District This Memorandum of Understanding, entered into between the Tahoe Resource Conservation District (hereinafter "DISTRICT") and the South Tahoe Public Utilities District(hereinafter"STPUD"). Section 1 RECITALS WHEREAS, the DISTRICT has secured grant funds in the amount of$750,000 from the United States Department of Agriculture United States Forest Service through the Southern Nevada Public Land Management Act (SNPLMA), and $760,000 from Proposition 84 Stormwater monitoring funds through the State Water Board to conduct monitoring for compliance with Total Maximum Daily Load (TMDL) implementation for California and Nevada stormwater jurisdictions including El Dorado County, Placer County,the City of South Lake Tahoe,Caltrans,NDOT,Washoe and Douglas Counties. WHEREAS, the DISTRICT will perform stormwater monitoring operations including stormwater sample processing. � WHEREAS,STPUD has the laboratory space located at 1275 Meadow Crest Drive,South Lake Tahoe,CA 96150(hereinafter"Property")for stormwater sample processing. WHEREAS,the DISTRICT and STPUD wish to document the terms and conditions of the duties associated with using the Property. WHEREAS,in reliance upon the recitals set forth above,and in consideration of the mutual promises herein exchanged,the DISTRICT and STPUD agree as set forth below. Section 2 The DISTRICT Agrees: A. To use the Property during standard lab hours set forth by STPUD. B. That the DISTRICT's right to use the Property is nonexclusive,and STPUD and its Page 1 of 5 -3- � � � I � Y � :; � : agents, employees, and contractors shall have the right to enter and use the � � Property for any purpose that will not unreasonably interfere with the � a conditions granted to DISTRICT under this MOU. � � � � � C. That the use of the Property is a privilege and District staff will honor the needs of � ; �s STPUD,its agents,and its employees at all times. � � ; a ; D. To be responsible for the cleanup of the Property after each use. � F E. To inspect the Property periodically throughout the term of this agreement and � j communicate with STPUD if any actual or potential problems or hazards are � identified on Property. � : � ' F. To reimburse STPUD,within 30 days of receipt of STPUD's statement of costs,for �` � STPUD's stated cost of repairing any damage to the Property caused by � I DISTRICT. Upon request by DISTRICT,STPUD shall furnish an itemized list of � = the actual cost of repair. � i � G. To share knowledge of stormwater monitoring protocols and station installations. � , H. To discuss opportunities for future shared laboratory costs once the District � stormwater program becomes established. � , � � � � Section 3 � STPUD Agrees: � � �; A. To allow DISTRICT personnel to process and filter all applicable stormwater > samples at the Properiy free of charge. � �, � � ; Section 4 � It is Mutually Agreed: A. 'That the DISTRICT hold harmless STPUD,its officers,employees,and agents from � and against any and all liabilities, claims, losses, costs or expenses, including � attorney fees,arising either directly or indirectly from any act or failure to act by � the DISTRICT or any of its officers or employees which may occur during or � which may arise out of the performance of this MOU. � � B. That provisions of this MOU may be amended by a written agreement signed � by each party. { � F � L Page 2 of 5 f ; -4- r a � C. Each party certifies to each other that he or she is fully authorized and competent to enter into this MOU in the capacity indicated by his or her signature and agrees to be bound by this MOU as of the effective date of this MOU. D. This MOU shall be construed in accordance with the provisions of California law. All parties to this MOU are knowledgeable concerning such transactions and have fully and fairly negotiated the terms hereof. Therefore,no presumption shall arise � from the identity of the drafter. E. Any changes to this MOU shall be made by means of a written modification prior to 30 days of any action. F. When entering into this MOU with STPUD, the DISTRICT commits itself to working with STPUD in a harmonious manner to successfully achieve the objectives of the stormwater monitoring projects. B. Either party may terminate this MOU,with or without cause,by giving 60 days written notice of same. C. The term of this MOU shall be from October 1,2013 and is signed and executed by the duly authorized representatives of the parties to this MOU and shall remain in full force and effect until December 31,2016. , Section 5 General Provisions: DISTRICT shall maintain at all tunes comprehensive general liability insurance of not less than$2,500,000.00 per occurrence for bodily injury and property damage liability combined,insuring against all liability of DISTRICT and its authorized representatives arising out of and connected with DISTRICT's use or occupancy of the Property. All such policies of insurance shall be primary insurance,and shall include the following provisions: STPUD,its officers,agents,employees,and servants are included as additional insured,but only insofar as the operations under this contract are concerned;the Certificate of Insurance shall contain an endorsement requiring 30 days prior written notice from the insurance company to STPUD before cancellation or change in the coverage;scope or amount of the policy and each policy shall provide that any right of subrogation against STPUD is waived. A copy of DISTRICT's insurance policy together with all endorsements shall be submitted to STPUD for review and approval prior to the commencement of the term of this MOU. Page 3 of 5 - -5- � i � i 1 � � � { � s'' � r i � � I s; Section 6 ; � � � Notice provision for the DISTRICT/STPUD ' - �: ' � i All notices required to be given under this MOU shall be sent first class mail,return g ; receipt requested, to the following: } i � ` For DISTRICT For STPUD,Technical Matters ' j � ; 1Proiect Mana�er) � � Kim Bo d � Y Terry Powers District Manager Laboratory Director � Tahoe Resource Conservation District South Tahoe Public Utility District r 870 Emerald Bay Road 1275 Meadow Crest Drive � South Lake Tahoe,CA 96150 South Lake Tahoe,CA 96150 " � Email:kboydQtahoercd.org Email: tpowersC�stpud.dst.ca.us � � �> � s', For_STPUD,Contractual Matters � € Richard Solbrig �� General Manager/Engineer South Tahoe Public Utility District � 1275 Meadow Crest Drive �' South Lake Tahoe,CA 96150 = Email: rsolbrigQstpud.dst.ca.us t � �; � � � Page 4 of 5 � s: —6— SOUTH TAHOE PUBLIC UTILITIES DISTRICT BY: DATED: Eric Schafer,President South Tahoe Public Utility District Board of Directors ATTEST: DATED: Melonie Guttry Clerk of the Board TAHOE RESOURCE CONSERVATION DISTRICT BY: DATED: Robert Anderson,President Tahoe Resource Conservation District Board of Directors ATTEST: DATED: Holly Nattress Administrative Services Coordinator �� Page 5 of 5 -7- 6eneral Manager ,,,,....-.�.�.., Richard H.5olbrig w 't� � � 1r�� Directors Chris Cefalu `� �'t�bii� U�Gili�y Di�tric� JamesR.JoneS Randy Vogelgesang Kelly 5heehan Eric Schafer _ 1275 Msadow Cne�t Dr'rve�5vuth Lake Tahoe•�A 9615Q-74Q1 1'hone 530 5�4�-6474•�ax 530 541-0614�www.5�iud.u� BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: October 3, 2013 ITEM-PROJECT NAME: Upper Truckee River Sewer Line Protection Project REQUESTED BOARD ACTION: Authorize an increase in the amount of$1,680 to Purchase Order P24808 for added engineering services. DISCUSSION: Construction of the Upper Truckee River Sewer Line Protection Project was � completed during the Fall of 2012. In accordance with the conditions of the TRPA ' Grading Permit (TRPA File # ERSP 2012-0219) the District is required to monitor the condition of stream bed and bank stability improvements and revegetation work for a period of two years following construction. Based on observations reported during the Summer, 2013, post construction monitoring event, the District's engineering consultant, NHC (Norfhwest Hydraulic Consultants) provided recommendations for supplemental revegetation work at the site. In reply to these recommendations, District staff requested that NHC provide a brief letter proposal to complete this work (attached). As these added services were not anticipated as part of the original scope of work, staff recommends that the Board approve the requested cost increase for adaptive management work. Approval of the requested increase will raise the contract ceiling of Purchase Order P24808 to a total amount of $87,238. SCHEDULE: As soon as possible COSTS: $1,680 ACCOUNT NO: 1029-7096/CCBKRP BUDGETED AMOUNT AVAILABLE: $ 12,096 ATTACHMENTS: Coordination and Oversight of Adaptive Management Work for Upper Truckee River Sewer Pipeline Protection Project (NHC, September 19, 2013) CONCURRENCE WITH REQUESTED ACTIO • CATEGORY: Sewer GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES NO -9- i � � i ��.1 �i � �' � � � � i• � nhc northwest hydraulic consultants 19 September 2013 Ivo Bergsohn, PG, CHG Hydrogeologist South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Coordination and Oversight of Adaptive Management Work for Upper Truckee River Sewer Pipeline Protection Project Dear Mr. Bergsohn: As noted in our August 2013 photo monitoring report for the Upper Truckee River Sewer Pipeline Protection Project,we recommended that the District complete some minor adaptive management work at the site.These recommendations included the following: 1. The left bank just upstream from grade control structure number three(GG3)appears similar to pre-project conditions and is reasonably stable, but this location has some risk of exposure at higher stream flows.To reduce the risk of erosion along this bank and potential flanking of GG3 it may be prudent to install additional willow pole cuttings.The willow pole cuttings should be installed along the left bank upstream from GG3 outside the limits of the low water line. 2. Vegetative cover on the east bank adjacent to grade control structure number one(GC-1) is relatively low, but this area was poorly vegetated in the pre-project condition as it receives substantial foot traffic and continued disturbance.Wood mulch cover within this area was sparse and it would be worthwhile to augment wood chips in this area. The District has agreed to conduct this adaptive management work with oversight from NHC and Western Botanical Services(WBS). NHC and WBS will coordinate the work and methods to be performed by a District crew,coordinate site access with State Parks,and WBS will be on-site during the work to provide guidance and oversight.The work will be completed before October 15, 2013. Associated with this activity,we are requesting a budget augmentation of$1,680 to our current task order associated with the Upper Truckee River Sewer Pipeline Protection Project. Sincerely, Brent Wolfe, PE Principal 1 � �' -11- 6eneral Manager Richard H.5olbrig ��i`"4, Directors � R`�t$+, � �� ChriS Cefalu James R.Jones Randy Vogelge5ang `� �i t�r�� j�{^"� �j�-}^�i f+}" Kclly 5heehan U l 1 1'� r V V�.,� Eric Schafer 1275 Meadow Cne�t Dr'rve�S�uth Lake Tahoe•CA 9615Q-74{71 Phone 530 5A�-6474��ax 530 541-Q614•www.�tpud.u� BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: October 3, 2013 ITEM-PROJECT NAME: Angora Creek Sewer Relocation Project REQUESTED BOARD ACTION: Authorize an increase in the amount of$2,040 to Purchase Order P26592 for added environmental permitting services. DISCUSSION: On July 18, 2013, the Board authorized a task order to HBA (Hauge Brueck Associates) for environmental documentation, SEZ and wetlands delineation, and other environmental permitting services needed for the ANGSPP (Angora Creek Sewer Relocation Project). During the course of this project additional time was required to consult with California Department of Fish and Wildlife to satisfy California State Parks requests for additional consultation prior to issuance of a Right-of-Entry permit for project construction on State Park lands. As this consultation was not anticipated as parf of the original scope of work, staff recommends that the Board approve the requested fee increase. Approval of the fee increase will raise the contract ceiling of Purchase Order P26592 to a total amount of $28,150. SCHEDULE: As soon as possible COSTS: $2,040 ACCOUNT NO: 1029-7006/ANGSPP BUDGETED AMOUNT AVAILABLE: <$299> ATTACHMENTS: Amendment 1 to Task Order #17, Angora Creek Sewer Relocation Project (HBA, September 19, 2013). CONCURRENCE WITH REQUESTED ACTIO � CATEGORY: Sewer GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES NO -13- NAUGE BRUECK A S 5 O C I A T E 5 www.haugebrueck.com CALIFORNIA P 916-283-5800 F 916-313-3445 2233 Watt Avenue,Suite 230 Sacramento,CA 95825 September 23, 2013 NEVADA P 775-588-4700 P.O.Box 7 0291 310 Dorla Court,s��►e 2os �, John Tluel Zephyr Cove,NV 89448 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 RE: Amendment 1 to Task Order#17,Angora Creek Sewer Relocation Project, CEQA and TRPA Environmental Documentation Dear Mr. Thiel: Hauge Brueck Associates (HBA) requests an amendment to our Task Order for the District's environmental and pernutting requirements. As described in more detail below, the amendment includes technical support for agency , permitting. Scope of Work — Amendment 1 Task 7.a—Additional Permitting Support HBA will assist District staff with preparation of responses to agency requests related to project permitting (e.g., response to TRPA permit conditions, consulta.tion with CA DFW, response to CA State Park's questions). Schedule Amendment 1 tasks will be completed by September 30, 2013. Estimated Budget The estimated work effort for Amendment 1 tasks is provided below. Amendment 1 tasks will be completed by Rob Brueck(Project Manager). -15- � � � � ; Mr.John Thiel � ° September 23,2013 � � Page 2 r. r ; � Task Hours/Rate Cost �, y Task 7-Additional Permitting Support 12 at$170 $2,040 �; � � Direct Costs $p � i €` a Total Estimated Costs $2,040 � � �: ; � Should ou have an uestions concernin our assum tions or ro osed sco e%osts lease do � ; Y Yq g P P P P , P � i not hesitate to contact me at 775.267.7202. � � � � Sincerely, � � � �, `�� k! � i Rob Brueck,Manager a k R � � � € � � � �: r € � �: � e �; S k f' 3 c i R t t k —16— r � k General Manager Richard H.Solbrig �� Directore j,�� ChriS Cefalu James R.Jones Randy Vogelgesang ��,�,� �� Kelly Sheehan Eric 5chafer 1275 Meadow Ct�t Drive•5outh take Tahoe•CA 9615C?-740Z Phorie�30 5�44-�474•�ax 530 54-1-06'I�F•www.�t�aud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: October 3, 2013 ITEM-PROJECT NAME: Wastewater Treatment Plant Paving Project REQUESTED BOARD ACTION: Approve Change Order No. 1 to VB�C Construction, Inc., in the amount$20,767.66. DISCUSSION: Change Order No. 1 addresses four balancing quantities and four work items that are beyond the scope of the Contract. 1) During construction the Contractor discovered that the existing pavement was underlain by compacted aggregate base, where the bid item for paving had assumed there would be none. In addition, the Contractor recommended that for a better pavement section, the AC pavement be increased from 3" to 4". These offsetting changes to the pavement section resulted in a net increase in unit price of$0.44 per square foot. At the bid quantity, the additional cost to the District is $6,037.68. 2) During construction, the Contractor encountered a sand slurry in the subgrade that needed to be removed for construction of the pavement section. The work to address this unknown condition was performed on a Lump Sum basis for an additional cost to the District of$545. 3) During construction Staff directed the Contractor to modify the grades at the north end of Meadow Crest drive from a crowned road to a cross slope. As a result a manhole needed to be leveled. The additional work was performed on a Lump Sum basis for an additional cost to the District of$550. 4) During construction the Contractor noticed that the remaining gate control loop at the South Gate was nonfunctional. The additional work to replace an extra gate loop (beyond the one included in the Bid) was performed on a Lump Sum basis for an additional cost to the District of$2,500. 5) Several bid items on the Contract were bid on a unit price basis. Four of these items (AC Dike Demolition, AC Pavement Section, Rolled Curb and Gutter and Flat Curb) were installed at a greater quantity than was bid. The additional cost to the District for the installed quantities is $11,134.98. —17— � � � �, Julie Ryan,Senior Engineer � October 3,2013 �; = Page 2 � �. ; �' � � 3 Staff recommends that the Board approve Change Order #1 to the District's contract E � with V8�C in the amount$20,767.66. This change order brings the contract total to � � $160,711.66. The Engineer's Estimate for construction was $195,761. ; � � ; � � � � � � � � � � � s �& % � � � a � . � � � b � fl' ft' t & E d � � � e E t $} k ! e €' 's 2 i fi SCHEDULE: As soon as possible r COSTS: $20,767.66 =` ACCOUNT NO: 1029-8429/PAVING � BUDGETED AMOUNT AVAILABLE: $7,911 ; s ATTACHMENTS: Change Order No.l �� CONCURRENCE WITH REQUESTED ACTIO • CATEGORY: Sewer k GENERAL MANAGER: YES NO : ; CHIEF FINANCIAL OFFICER: YES NO � 1 p i: �- _18' � � � ovtN raH CHANGE ORDER NUMBER 01 ._,,,,: ,�� Project: WASTEWATER TREATMENT PLANT PAVING PROJECT - � �ew��sso��`` �'� Contractor: V&C Construction Companv. Inc. VC��p1� Date: October 3, 2013 PO #: P26682 The Contract Shall Be Changed As Follows: A) Amend Bid Item 8, including all labor, equipment, materials and subcontractor costs necessary to modify the asphalt pavement section requirements, as directed by the District in the Design Construction Memorandum #16.4 dated September 6, 2013 (attached). This item results in an increase in the unit cost for the asphalt pavement section from $4.50/sf. as bid, to $4.94/sf. At the bid quantity 13,722 sf., the additional cost to the District is $6,037.68. TOTAL FOR ITEM A IS $6,037.68 TOTALFORCHANGEORDERNO. 1 ISA + B + C + p + E + F + G + H = $20,767.66 Original Contract $_139,944.00 57 Calendar Days Previous Change Order �p 0 Calendar Days Current Contract $139,944.00 57 Calendar Days THIS CHANGE ORDER $20,767.66 o Calendar Days i New Contract Total $160,711.66 57 Calendar Days � Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change ' in contract price and/or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By -19- Page 1 ; � � � } � B) Add Bid Item 15, including all labor, equipment, materials and subcontractor costs � � necessary to address unknown project conditions. This item addresses in full the additional f j work to demolish sand slurry not shown on the Contract Drawings for the purpose of � = establishing grade for the asphalt paving section. The additional cost to the District for this � � work is $545.00, as detailed in Change Order request#2 from V&C dated September 17, � � 2013 (attached). ; � TOTAL FOR ITEM B IS $545.00 � z � F � � C) Amend Bid Item 15, including all labor, equipment, materials and subcontractor costs r # � necessary to modify the final asphalt grades at the east end of Meadow Crest from those � 4 shown on the Contract Documents. The extra cost is attributed solely to the extra effort to k � remove and replace one existing sewer manhole. This item addresses in full the additional � work authorized by the District to modify the grades, for an additional cost of$550.00 as � C [: detailed in Change Order request#3 from V&C, dated September 17, 2013 (attached), and � as amended by the District in its email response to the change order dated September 25, � ; 2013 (attached). � TOTAL FOR ITEM C IS $550.00 � � D) Amend Bid Item 15, including all labor, equipment, materials and subcontractor costs � necessary to replace an existing non-functioning gate loop at the South Gate, in addition to � the one called for in the Contract Documents. This item addresses in full the additional work � � authorized by the District for the additional gate loop for an additional cost of$2,500.00, as � detailed in Change Order request#4, dated September 18, 2013 (attached). � TOTAL FOR ITEM D IS $2,500.00 � � E) Amend Bid Item 5 to reflect a five (5) linear foot increase in the Contract quantity for AC � Dike Demolition for actual work performed. At the Contract rate of$1.50 per linear foot, this � increase in the Contract quantity results in a cost to the District in the amount $7.50. � TOTAL FOR ITEM E IS $7.50 �; � F) Amend Bid Item 8 to reflect a 2,146.25 square foot increase in the Contract quantity for � AC Pavement Section for actual work performed. At the Contract rate of$4.94 per square �: fioot, this increase in the Contract quantity results in a cost to the District in the amount � $10,602.48. � TOTAL FOR ITEM F IS $10,602.48 � � G) Amend Bid Item 9 to reflect a one (1) linear foot increase in the Contract quantity for � Rolled Curb and Gutter for actual work performed. At the Contract rate of$45.00 per linear � foot, this increase in the Contract quantity results in a cost to the District in the amount � $45.00. �' TOTAL FOR ITEM G IS $45.00 � � � H) Amend Bid Item 10 to reflect a 16 linear foot increase in the Contract quantity for Flat � Curb for actual work performed. At the Contract rate of$30.00 per linear foot, this increase � in the Contract quantity results in a cost to the District in the amount $480.00 TOTAL FOR ITEM H IS $480.00 � �. � TOTAL FOR CHANGE ORDER N0. 1 1S A + B + C + p + E + F + G + H = $20,767.66 } � # � �. — �: —20— Page 2 � �: � a 6eneral Manager Richard H.5olbrig s 1950`�i"`'` � �� Directory � �� ChriS Cefalu James R.JoneS "� 1�u b I i c i��i I i� C��t�i c� Randy Vogelge8ang v Kelly 5heehan �,J Eric 5chafer 1275 Meadow Gne�t Drive•vouth lake Tahoe•CA 9615Q-7401 f'har�e 53D 5Q1F-6474��ax 530 541-0614•www.�tpud.u� BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Randy Curfis, Manager of Field Operations MEETING DATE: October 3, 2013 ITEM-PROJECT NAME: Diesel Parficulate Filters REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder, Ironman +'arts 8�Services, in the amount of$35,947.06. DISCtt�tON:�id proposal packets were sent out to multiple suppliers of diesel particulate filters. Three bids were received and bids were opened at 2:00 p.m. on September 24, 2013. The bids included materials and labor for the installation of two filters on District diesel vehicles: Truck #80 (Dump Truck) and Truck #27 (Crane Truck). The installation needs to be completed by December 31, 2013, per the California Air Resources Board regulations. A summary of all bids is attached. SCHEDULE: ASAP COSTS: $35,947.06 ACCOUNT NO: 1005-8349, 2005-8450 BUDGETED AMOUNT AVAILABLE: $30,000 ATTACHMENTS: Bid Results CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer and Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -21- 50UTH T�HOE f'UBLIC UTILITY DISTRICT BID RESULTS - Supply & Installation of Diesel Particulate Filter Systems For 2 vehicles BID #: 13-14-07 OPENING DATE: September 24, 2013 BID AMOUNT IRONMAN PARTS & SERVICE $ 35,947.06 ESW - Horizon systems Estimated Completion: 3-4 weeks, Net 30 A-Z BUS SALES 36,266.75 HUG Mobiclean R Advance* & ESW Thermacat Estimated Completion: December 15�' latest, Net 30 Exception: *Bid a passive system — specified active VALLEY POWER SYSTEMS NORTH INC 62,841.51 Engine Control Systems #SCP35M & SCP23M Estimated Completion: 5 days from start Exception: Includes one control panel which Valley Power will not install � -23- 6eneral Manager Kichard H.5olbrig /'."_♦ 1� s� „� �s�� Director5 �• ' � �� Chris Cefalu James R.JoneS ar�;�""� • r i � ♦ Randy Vogelgesang p�� ,I-��i-�y p��-��-� Kelly 5heehan Eric 5chafer 1275 Meadaw Cre�t Drive��outh lake i'ahae•CA 9�15U-740� I'hone 530�474*�ax 530 5�1-0614•www.�tpud.u5 BOARD AGENDA ITEM 4f TO: Board of Directors FROM: Linda Brown, Purchasing Agent MEETING DATE: October 3, 2013 ITEM- PROJECT NAME: Surplus Vehicles REQUESTED BOARD ACTION: Authorize Baxtin Management Group to auction District surplus vehicles. DISCUSSION: The following vehicles are surplus equipment and have been replaced by new vehicles: Truck 20-2000 Ford F350, VIN 8980, mileage 123,065 Truck 64-2003 Dodge Ram pickup truck, VIN 7203, mileage 70,000+ 8� idle time Baxtin Management Group is located in Reno. They will pick up the vehicles and complete required vehicle smog testing at no charge. � SCHEDULE: ASAP COSTS: 7.5% of gross sales price ACCOUNT NO: Income BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: Sewer and Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -25- 504yTH Tq �� .� . (/l�i�e�..• 1550 '��i ""�+,lJT1LITY'��' SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri ,General Mana er Paul Sciuto, Assistant General Mana er Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT September 19, 2013 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, September 19, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL President Schafer; Directors Cefalu, Jones, Sheehan, Vogelgesang STAFF: Bledsoe, Cotulla, Garon, Nolan,Solbrig, Thiel, Van Gorden, Cullen, Eidam, Guttry, Attorney Kvistad Moved Cefalu/Seconded Sheehan/Passed Unanimouslv to approve CONSENT CALENDAR the Consent Calendar as submitted: a. SLT Pacific Associates-Aspens Project-Authorized the Board President to execute the acknowledgment of the Irrevocable Offer to Dedicate, Cerfificate of Acceptance and adopt Resolution No. 2937-13 accepting the Aspens Sewer Main Extension and record these items with the EI Dorado County Recorder; b. Critical Waterline Evaluation Project-Approved Contract Task Order with HDR in the amount not to exceed $79,100; c. Fallen Leaf Lake Sewer Upgrade Project-Approved contract Amendment A to Task Order 11 to Brown and Caldwell in the Amount of$8,212; -27- � . � � REGULAR BOARD MEETING MINUTES-September 19,2013 PAGE-2 d. WSOP (Water System Optimization Project) -Approved CONSENT CALENDAR Contract Amendment B to Task Order 1 to West Yost Associates, (continued) in the amount of$27,700; .` e. Sewer Line Patch Repair-Awarded Bid to the Lowest � Responsive, Responsible Bidder, Hoffman Southwest Cor in p•. � the amount of$41,699; f. Angora Creek Sewer Relocation Project- (1) Accepted Grant of Easement from Miner JP 8� KD Trust; (2) Authorized payment to Jeff Miner,Trustee, in the amount of$1,000; and (3) Directed staff to record the easement and Cerfificate of Acceptance to �" APN 033-552-17; � S � g. Approved Special Board Meeting Minutes: August 28, 2013; � h. Approved Board Meeting Minutes: September 5, 2013. ' a � � � � ITEMS FOR BOARD ACTION � � i � Richard Solbria presented the draft public outreach RFP which will PUBLIC OUTREACH � be sent to five consultants. President Schafer requested three � additional consultants be added to the distribution list as well. � R 4 � Moved Voaelaesanq/Second Jones/Passed UnanimouslX to � � authorize staff to issue the RFP for public outreach as presented to the eight consultants identified. � � '' Staff reported this Task Order is grant funded and the contract is APPROVE TASK ORDER ; x complete with the Deparfment of Water Resources effective #5 TO KENNEDY JENKS � September 19, 2013. CONSULTANTS IN THE � ? AMOUNT OF$526,760 � � Moved Jones/Second Sheehan/Passed Unanimouslv to approve FOR THE TSIRWMP � � Task Order #5 to Kennedy Jenks Consultants in the amount of (TAHOE SIERRA u � ' $526,760 for the TSIRWMP (Tahoe Sierra Integrated Regional Water INTEGRATED REGIONAL � Management Plan) and update and authorize staff to make any WATER MANAGEMENT � � immaterial changes to the Task Order as staff deems necessary. PLAN) AND UPDATE �; � AND AUTHORIZE STAFF � � TO MAKE ANY IMMA- � TERIAL CHANGES TO THE � � S; ' TASK ORDER AS STAFF � DEEMS NECESSARY � � �' Moved Cefalu/Second Sheehan/Passed Unanimous�to approve PAYMENT OF CLAIMS �. payment of claims in the amount of$1,060,697.65. �, r Director Voqel esana stated he attended the recent Employee BOARD MEMBER � Communications Committee Meeting. REPORTS � � Director Jones distributed an arficle from the Sacramento Bee � pertaining to the Town of Lincoln water district. � -28- � � r � REGULAR BOARD MEETING MINUTES-September 19,2013 PAGE-3 Director Schafer reporfed on his recent attendance at the CASA BOaRD MEMBER Conference and distributed information perfaining to the confer- REPORTS ence. He requested other Directors become more involved in (continued) CASA and consider assuming the role of CASA liaison in the future. Richard Solbriq discussed public outreach efforts currently in process GENERAL MANAGER and presented a draft article to be sent to all District customers REPORTS regarding upcoming capital outlay projects. Upon further discussion, it was decided to postpone the mailing until after the next Board workshop, allowing time to prepare a more comprehensive plan of action. Solbrig also stated he will be attending the Lake Tahoe Community College Visioning Session on September 20tn, Leqal Counsel: Gary Kvistad gave an update on the Tahoe Keys STAFF/ATfORNEY Customer Transfer issue. Staff is planning to attend the Tahoe Keys REPORTS Board meeting to provide information about the District. Tim Bledsoe reported on the TJ Maxx project, stating the goal is to complete this project by October 15'h. He also stated the Chateau Project waterline loop will begin October 1 St. 2:35 PM ADJOURNMENT TO CLOSED SESSION 3:03 PM RECONVENED TO OPEN SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12) No reporfable Board action. b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. No reporfable Board action. � c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Courf, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. No reportable Board action. -29- � p � � REGULAR BOARD MEETING MINUTES-September 19, 2013 PAGE-4 � 3:03 PM ADJOURNMENT � � � � � �. Eric W.Schafer, Board President � � South Tahoe Public Utility District ? � � � . � o ATTEST: ` E Melonie Guttry, Clerk of the Board � j South Tahoe Public Utility District � � ' � � i � � � , � � � � — --- _ ---__------ � � b � � � s � ff � > �: � � � x � „ � q r � � s r � � , —30— s General Manager Richard H.5olbrig � � • 1850 • W� o u-t a oe Directore cn�5 c�ai� James R.Jonee "� 1�ublic Utility DiStrict �ndyVogelgesang Kelly 5heehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 f'hone 530 544-6474•Fax 530 541-Q614•www.stpud.u5 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Richard Solbrig, General Manager Paul Hughes, Chief Financiaf Officer Tim Bledsoe, Manager of Customer Service MEETING DATE: October 3, 2013 ITEM-PROJECT NAME: Possible Extension of Temporary Water Supply Agreement with Lukins Water Company REQUESTED BOARD ACTION: Direct Staff DISCUSSION: The Agreement (Temporary Water Supply Agreementj between the District and Lukins Water Company is scheduled to expire on October 15, 2013. The original expiration date of the Agreement was June l, 2013 but the Board of Directors approved an amendment extending the expiration date to Aug�st 1, 2013, again to August 15, 2013, and the Third Amendment to October 15, 2013. Staff is recommending the following: In the event that the project is not completed by October 15, 2013, a Fourth Amendment will need to be completed and approved by the Board. The Fourfh Agreement should include the terms of the original Temporary Water Supply Agreement with a termination date of June 1, 2014, or November 1, 2013, if the property owners complete the necessary infrastructure improvements allowing direct domestic and fire protection water from the District. SCHEDULE: Temporary water supply agreement would be extended through June 1, 2014, or November 1, 2013. COSTS: All other Agreement terms remain unchanged. ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTI� • CATEGORY: Water GENERAL MANAGER: YES .� NO CHIEF FINANCIAL OFFICER: YES NO -31- General Manager Richard H.5olbrig �.w► T y � r 1950 • "� Directors �' �' � �� Chris Cefalu James R.Jones Randy Vogelgesang '�"�"". �! [V�1� �'{"��*{""� / �t�•{'^'�.�t�/,�� Kelly 5heehan l�{ �'r ��y �� Eric 5chafer 1275 Meadow Cr,eSt CJriv��South Lake Tahoe�CA 9615f1-7405 f'hor�53Q 544-E474•Fax 530 54�-Q614•www.s�aud.us BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: October 3, 2013 ITEM-PROJECT NAME: Truckee Marsh Sewer Facilities Protection Project REQUESTED BOARD ACTION: Accept the cost proposal from the recommended firm to provide professional land survey services for the TMSFPP (Truckee Marsh Sewer Facilities Protection Project). DISCUSSION: Survey services are needed to establish benchmarks and provide topographic mapping of the project area. The benchmarks will be used to set survey control and locate sunrey transects and stream gaging stations that will be used to monitor changes in land surface and surface water elevations. The monitoring of land surface and surface water elevations will be used to evaluate the efficacy of low impact engineering improvements planned to be installed within the project area to encourage surface water flows and channel formation away from District facilities located along the northeast margin of the Truckee Marsh. The topographic mapping will be used to provide a base map of the project area for engineering design. A summary of the bids for professional surveying services, along with staff recommendatian for award, will be distributed prior to and at the Board meeting. SCHEDULE: As soon as possible COSTS: $7,500 (estimated) ACCOUNT NO: 1029-8426/TMSFPP BUDGETED AMOUNT AVAILABLE: $179,221 ATTACHMENTS: TMSFPP Surveyor Services RFQ, September 24, 2013 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES_� NO CHIEF FINANCIAL OFFICER: YES NO -33- �-� � � South Tahoe - �� -� Public Utility District 1275 Meadow Grest Drive • 5outh Lake Tahoe•GA 96150 i'h: 530.544.6474 • Fx:530.541.0614•www.5tpud.ua TRUCKEE MARSH SEWER FACILITIES PROTECTION PROJECT PROFESSIONAL LAND SURVEYOR SERVICES REQUEST FOR QUOTE September 24, 2013 The South Tahoe Public Utility District is seeking a California Professional Land Surveyor to provide topographic and global positioning survey services for the Truckee Marsh Sewer Facilities Protection Project(TMSFPP).The project encofnpasses an area of approximately 4.4 acres on California Tahoe Conservancy(CTC) lands and is located near the intersection of Bellevue and EI Dorado Avenues,South Lake Tahoe, CA within the NE%of Section 4,Township 12 N, Range 18 E, M.D.M. (see attached SurveyTransect Monitoring Locations map). The scope of the survey will generally include the establishment of benchmarks for survey transects and stream gaging stations to be used for geomorphic and hydrologic evaluation _ (survey transects); and topographic mapping to be used for engineering design.The District wishes to have this work completed during the week of October 7th, 2013. If interested, please provide a cost proposal and schedule for surveying services to: South Tahoe Public Utility District Ivo Bergsohn, PG, C.Hg. Hydrogeologist 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Cost proposals will be received by the District until Tuesday, October 1�, 2013. Questions regarding this request for services should be directed to Ivo Bergsohn by calling(530) 543.6204 or by sending an email to iber�sohn@stpud.dst.ca.us. The project area includes ten (10)existing benchmarks (1/2" rebar with flagging) and one monitor well.The benchmarks are used to establish survey control and locate survey transects used to monitor topographic changes along the lines of transect.The District wants to establish ten (10) new benchmarks (3/4" pipe or rebar survey markers)for five (5) new transects to add 1 -35- � � � � � TMSFPP September 24,2013 � '} Survey Services RFQ � j � � to#he existing survey transect monitoring network. In addition to the survey transects,the � ¢ District wants to establish benchmarks for three new stream gaging stations to be installed � within the project area.The surveyor will be required to collect measurements from all existing � s - and new benchmarks located within the project area.A table listing the existing(CTC)and � !� proposed survey transects(STPUD) is provided as an attachment to this RFQ. � � ? '; � � s The scope of services envisioned for this work will generally include the following elements:. � S 'i � L � TOPOGRAPHIC SURVEY � 1.1.1. Control Survey. Provide survey control needed to complete the topographic �; mapping for the project referencing California State Plane Coordinate System; Cal � '= Zone 2 and N.A.V.D.88. � � 1.1.2. Obtain measurements locating physical features over the project area including � major stream channel banks, ditches,fence lines, utility manholes,footpaths and � ; any earthwork related features. � ; 1.1.3. Collect measurements at grade breaks and prominent surface features or at � maximum 20-foot spacing along each line of survey transect. x � 1.1.4. Prepare and provide a Topographic Survey Map at 1"=30'scales with a 1-foot � contour interval in accordance with National Map Accuracy Standards. ,� k _ � 2. GLOBAL POSITIONING SURVEY(GPS) ------ ; 2.1.1. Provide orthometric heights (elevation above Mean Sea Level) referenced to the � North American Vertical Datum of 1988(NAVD'88) and North Geodetic Vertical � Datum of 1929 (NGVD29)for all benchmarks and survey transect points included in � � � the survey. _ . _ � ; 2.1.2. Provide geographic positions(latitude/longitude, in decimal degrees) and state � � plane coordinates(northing/easting, in feet)for all benchmarks and survey �' t transect points with conversion coefficients for ground equivalent values for the :; points included in the survey Y �' 3. DELIVERABLES � T 3.1'.1. Topographic Services � $ * � � " 3.1.1.1. Design survey points file with copies of field notes and sketches � r 3.1.1.2. Basis of Bearings and Benchmark Notes � ; 3.1.1.3. Survey Transects with accompanying digital file � 3.1.1.4. Topographic Survey Map with accompanying digital file � = � # � 3.1.2. GPS Services � � 3,1.2.1. Point file per District requirements � � 3.1.2.2. 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"• `, � SOUTH TAHOE PUBLIC UTILITY DISTRICT TRUCEE MARSH SEWER FACILITIES PROTECTION PROJECT(TMSFPP) SURVEY TRANSECTS APPROXIMATE ; CONTROL ; ; TRANSECT ID LENGTH ; MONUMENTS ; AGENCY ;COMMENTS (ft) ' � � STPUD 1 250 � � STPUD � STPUD 2___ ____ 275 ; -LBM;-RBM ; STPUD ;Tie to STPUD 8 � STPUD3 --- ---- 315 --- ' ----------- ' _STPUD- '--------------- STPUD4___ ____ 350 ____�_^__LBM_-RBM _;__STPUD � ----- ------'�--------------- fi XSECT 11 290 ' -LBM_-RBM ' CTC ' -------- -----------'------ ------'--- ---�--------------- STPUDS 280 � -LBM_-RBM--�--STPUD--L--------------- -------- -----------'---- � XSECT 10 __ ____ 270 � -LBM_-RBM � CTC � - --------- -�- -----�-------- ----- STPUD 6 200 � -LBM_-RBM � STPUD � XSECT9 --- ---- 200 ----�---LBM_-RBM--�-- CTC --�---------------- STPUD7 --- ---- 170 ----i---LBM_-RBM--i--STPUD--i---------------- � XSECT_8 _ ---- 100 ----�----LBM_-RBM--�---CTC --�---------------- " STPUD 8 8p ; ; STPUD ;�Tie to STPUD 2-LBM ' STPUD9 30 _ ' __________ ' _STPUD__�CrossesSTPUD3______ -------- --------- -'-- ' ? STPUD.10 25 ' ' STPUD _`Crosses STPUD 4 ------- ---- ------'--- -- ----'-- ---- -- ----- - XSECTI2--- ----50-----'----LBM_-RBM--�---��---L------------ - � i � -- - ----'-------------�--------�----------------- Totals ---- ---2,885 � � , � � � s , `� t � � x � X:\Projects\Wastewater\2013_TMSFPP\Monitoring�-T�SFPP_Srvy Transects.xlsx 9/23/2013 � � PAYMENT OF CLAIMS FOR APPROVAL October 3, 2013 Payroll 9/17/2013 429,925.68 Total Payroll 429,925.68 ADP & Insight eTools 2,618.97 AFLAC/WageWorks-claim payments and fees 1,568.08 American Express 9,756.66 Bank of America 0.00 Ij BBVA Compass Bank 0.00 BHFS legal services 0.00 CDS-health care payments 4,648.75 Union Bank 0.00 Total Vendor EFT 18,592.46 Accounts Payable Checks-Sewer Fund 660,458.55 Accounts Payable Checks-Water Fund 1,151,505.54 Accounts Payable Checks-Self-funded Insurance 1,928.50 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 1,813,892.59 Grand Total 2,262,410.73 Pavroll EFTs � Checks 9/17/2013 EFT CA Employment Taxes & W/H 17,095.17 EFT Federal Employment Taxes & W/H 91,222.89 EFT CaIPERS Contributions 80,829�08 ' EFT Great West Deferred Comp 21 ,578.90 EFT Stationary Engineers Union Dues 2,350.83 EFT Retirement Health Savings 0.00 EFT United Way Contributions 140.00 EFT Employee Direct Deposits 207,307.87 CHK Employee Garnishments 1,270.20 CHK Employee Paychecks 8,130.74 Total 429,925.68 -39- � + � � � � � � � � � � � � � � � � a � � ' �O � 00 O� O N M 7 V1 ��. �„ W O�0 0�0 W � � � � � � �; '; � � O O O O O O OO O � � ¢ ¢ Q Q � ¢ � ¢ ¢ a �� € �(O O ln CO M � 00 �t O � N a0 O� O� 0D N OD O O � ln O �- N � N N 1� M t� t() tn f� f� M � N C7 M O O � M OC OC O t0 O Of CO O O f0 fV (O O CO tV � � N m O N t� N f� � N N � 1n M � N 01 (O � � N 1� � � r � N � N N O � l0 N f0 l0 N f0 l0 /0 {0 l0 �d., d O O O O O O O O O O � � F- F- H H H H H F- H H �1 F. �. m m a°i m m a�i m m N m ,°i, a°i � ^ L L L t L L L L L L �. ; r. �� V V V V V V V V V V U � : U � �N � ^ � � � � n ^ n ^ O O O O O O O O O O � � O O O O In O O O O f7 f+7 (`� p7 (h (h c7 f7 N N �� ; O a� <O (D c0 f0 N <O t0 �O 10 t0 tD CO (O (O CO f0 t0 t0 cD � ^ C t� � tO N O O ' ' N N c0 � Of O N �O O N N P � { O M O N O O O O O O O O N N O O O O O O M �i� � O O O O O O O O O O O O O O O O O O O O O j � � `'" � � � e" N N N N .-- � N � � e- •N N N '- i i � ((( � � �' [ � �g_ W w p; � Z �, I J � J � O N } W N W (� U H "��: ' a a a u� ¢ a a a � a � z z z z z z z z � w � � > > > O F- n. � � � � 0 O O O O O O O O W � 5 t� vl v1 z t� � � tn �' rn ~ x = S 2 2 = 2 2 � � � ` � } a � a � o a � a � a a a a a a a a w z � � � � c� LL- O Qg O w w w w w w w w � > � � a ai c�.7 a o � ai cn v=i � H F � � � � � � o � F- � � Z ,� W a � a � � � � a E (� W V W W � } � Z � � O � s. z � } °z °z y N � ? � � � Z Z > > J Z Z Z VJ Z Z �' 0 a � Q � � O O � � U � � 0 p � H � � � W O a � � w w a d � z z � a � � m v� � w u. 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O� � O �--� � O O� .-• [� �—• � �--� M O 'cf M l� ^-� �--� 'V � O M M M 00 00 .-� N �-'� � V' V'I �!1 � � � � � � 4 .-�� .-�-i .�-� .-V'Iy .-hy �A M � � � � � � � � � � � ti � � � � � � U U U W W W � � � N N l� (� l� .-+ � O O l� [� l� � � � �--� ^'" O O O o0 00 00 �D � � i i � O O O� O� O� � O O N N N O O O O O O O N N .—� �--� .-+ .--� ia Y 0 F � 0 a � tC � � � �'" aaa�. � � � � a`� C7 � � F [-� F � � p� UUUQ W W v� v� v� � � � W � � � •� � � ' ~ � � � � � ¢ ° �¢ awww � w � � � � � � � zz � � c� ¢ � wwzzzw y c7c7wwwx � .� U w 0 .� a � � � � � � � � � aaaaaa w a. apa.. a» ap.. pa. v�i v�i v�i v�i vai � O � Q¢ O O 0 Q � d � d Q Q Q Q Q � � > > > > > > � ? zz �Zz �Zz aF � xaaax , wwwwww �'� E-� E-� F E- F- E-� �n �n v� �n �n �n a W 3 �3333 �3 x'x -53- O H General Manager Richard H.Solbrig � �� Directors Chris Cefalu James R.Jones �w ��1V V�� i/ �� VI �V V Randy Vogelgeyang � Kelly 5heehan Eric 5chafer 1275 Meadow Cr�st Drive r 5outh lake Tahr�e•GA 961�0-740{ Phone 530 544�74•�ax 530 541-0614!www.s�.u� BOARD AGENDA ITEM 1 1 a TO: Board of Directors FROM: Tim Bledsoe, Customer Service Manager MEETING DATE: October 3, 2013 ITEM-PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: EI Dorado County Superior Courf Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEP FINANCIAL OFFICER: YES NO -55- General Manager Richard H.Solbrig �`� 1950�':r�-" ti ��,� � Director5 � � 1�� /� Chris Cefalu i�if�� i � � �/'• O� JameS R.Jonee ;�.^�- � � � � � Randy Vogelgesang publ�c U�Grfity D�5-�ric-C KellySheehan Eric 5chafer 1275 Meadow Cre�t Drive•South Lake Tahee•CA 96150-7401 Phane 53�54�4-647�•Fax 530 541-�0614•www.stpud.us BOARD AGENDA ITEM 11 b TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: October 3, 2013 ITEM-PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. SCHEDULE: ` COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATiACHMENTS: CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: Water GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES _ � NO General Manager Richard H.5olbrig —.� Director5 � . �eso ` y� � Chris Cefalu � - Jamcs R.JoneS h � �� Q� � RanAy Vogelgesang -�� t �� ' l�� t_�� KeilySheehan V �� Eric 5chafer 12?5 Meadow Cr+�t Qrive�Sout,h take Tahae•CA 96150-7401 Phone 530 54�F-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 1 1 c TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: October 3, 2013 ITEM- PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct Staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES � NO -� ' CHIEF FINANCIAL OFFICER: YES NO -59-