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AP 11-07-13 �o�TH TahoF -..�.._... ---s.�,:�- - =�--� c a � A(/e`�k'er • 1950 • �N �� 'UTILITY D�S'C SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, November 7, 2013 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director 1. CALL TO ORDER REGULAR MEETING— PLEDGE OF ALLEGIANCE (At this time,please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member I of the public who wishes to comment shall be allotted five minutes,and no more than three individuals ' shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all I Action and Consent items listed give a brief description of each item of business to be transacted or discussed.Recommendations of the staff, as shown,do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Temporary Help for Underground Repair Authorize staff to increase Purchase Pg 27 Water (Chris Stanley,Supervisor, Underground Order #P26323 in the amount of$14,500 Repair Water and Randy Curtis, Manager of to (1) Complete payment to two Field Operations) temporary employees through October 31, 2013; and (2) Retain one temporary employee to fill in for the full- time employee who resigned in August. b• Asphalt Patch Paving Services Authorize staff to increase Purchase Pg 29 (Randy Curtis, Manager of Field Operations) Order #P26737 to Thomas Haen REGULAR BOARD MEETING AGENDA- November 7, 2013 PAGE-2 Company in the amount of $13,723.92, to complete payment of patch paving services through October 31, 2013. c. Truckee Marsh Sewer Facilities Protection Authorize staff to accept amended cost Pg 37 Project (Ivo Bergsohn, Hydrogeologist) proposal from Northwest Hydraulic Consultants (NHC) to provide engineering planning and permitting services through June 2014, for the , Truckee Marsh Sewer Facilities Protection ' Project (TMSFPP). Acceptance of the amended cost proposal will raise the contract ceiling under Purchase Order #P26724 to $258,013. d• Payment of Claims Approve Payment in the Amount of Pg 45 $1,838,401.14 7. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 8. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 9. GENERAL MANAGER REPORT (Discussions may take place; however, na action will be taken.) Status update on waterline Garfinkle/TJ Maxx Building 10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) Sky Meadows Metering 11. NOTICE OF FUTURE MEETINGS/EVENTS Future Meetin4s/Events 11/11/13- District Office Closed (Veterans Day) 1 1/13/13- 10:00 a.m. EI Dorado County Water Agency Meeting 11/14/13-8:00 a.m. ECC (Employee Communications Committee Meeting) at District (President Schafer is Board representative) 11/18/13-3:30 p.m. -Water and Wastewater Operations Committee Meeting at District 1 1/21/13-2:00 p.m.-STPUD Regular Board Meeting at District 12. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if inembers of the public would like to comment on any item listed. Three minute limit.) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Pg 63 Counsel Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Filed 10/22/12) REGULAR BOARD MEETING AGENDA- November 7, 2013 PAGE-3 b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Pg 65 Counsel Existing Litigation re: False Claims Act Case: United States, the States Of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California (Intervened 02/04/10) c. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Pg 67 Counsel- Existing Litigation re: Los Angeles County Superior Courf Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. (Intervened 02/04/10) d. Pursuant to Government Code Section 5456.9(b)/Conference with Legal Pg 69 Counsel Anticipated Litigation (one potential case). ACTION/REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADJOURNMENT (The next Regular Board Meeting is November 21, 2013, at 2:00 p.m.J The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet,including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m.-5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written material presented at the meeting.Comments on items not on the agenda can be heard during "Comments from the Audience;" however,action cannot be taken on items not on the agenda. Backup materials relating to an open session item on this agenda,which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable efforf will be made to accommodate parficipation of the disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. S�VTH TANOF �. - -- - - � c A sewe� • 1950 • �N��6 `eL�LITILITY D\S�P� CONSENT CALENDAR November 7, 2013 ITEMS REQUESTED ACTION a. Alpine County Annual Pact/Mitigation/Compensation Authorize payment of District's Pg i (Debbie Henderson, Accounting Manager) annual mitigation fee to Alpine County in the amount of$113,200. b. Public Outreach (Richard Solbrig, General Manager) Authorize staff to execute Pg s Telecasting Contract with Outside Television dba Lake Tahoe TV, dated December 1, 2013- November 30, 2014, in the amount c. California Association of Sanitation Agencies (CASA) of$18,735. Pg� (Richard Solbrig, General Manager) Authorize 2014 membership dues renewal in the amount of $15,600. d. Water Rate Study Update Pg 11 (Paul Hughes, Chief Financial Officer) Authorize staff to approve an update to the 201 1 water rate study by HDR Engineering, in an amount not to exceed $22,360. i e. Regular Board Meeting Minutes: October 3, 2013 Approve Minutes ' Pg 19 Approve Minutes f. Regular Board Meeting Minutes: October 17, 2013 Pg 23 South Tahoe Public Utility District■ 1275 Meadow Crest Drive •South Lake Tahoe,CA 96150 Phone 530.544.6474■ Facsimile 530.541.0614■www.stpud.us Gcneral Manager Richard H.5olbrig . � ♦ l�V • �� Director5 � �� Chrts Cefalu James R.Jones � �Lrl��!1✓ �� [� V I t C/(f Randy Vogelgesang Kelly Sheehan Eric 5chafer 12'75 Meadaw Cr�esx Driv�•5outh t,a[ce Tahoe•CA 9�'31�0-7�{1S Phorre53p��-647A-*fax 5.30 541-0614-www.s�tpud.� BOARD AGENDA ITEM TO: Board of Directors FROM: Debbie Henderson,Accounting Manager MEETING DATE: November 7, 2013 ITEM-PROJECT NAME: Alpine County Annual Pact/Mitigation/Compensation REQUESTED BOARD ACTION: Authorize payment of District's annual mitigation fee to Alpine County in the amount of$113,200. DISCUSSIO:N: The second amendment to the Agreement between the District and the _ County ofi Alpine, dafied June 2, 1983, provides for an annual payment to compensate for and mitigate the impacts of Harvey Place Dam Project. The cutrent year obligation is $113,200. This represents the $113,700 paid in fiscal year 2012/20t3--decre�sed by the percentage decrease in the Districf's sewer system connections from 10/1/12 to 9/30/13. - � SCHEDULE: Amount due is indicated on this meeting's payment of ciaims. COSTS: �113,200 ACCQUNT NO: 1028-6650 BUDGETED AMOUNT AVAILABLE: $141,402 ATTACHMfNTS: Alpine County Mitigation Fee Report CONCURRENCE WITF6 REQUESTED ACTION: CATEGORY: Sewer GfNERAL MANAGER: YES � �e NO CHIEF FINANCIAL OFFICER: YES NO -1- ONOOt� M �O �--� � N (OOOMeJ' � 00 (ONO'�DMf�� OM� Od' t0 (Of� 00 � (O � � MMMN00r- � CO (O � r- NOaO N � (O (O f� f� (O (O 00 C4 CO � � M � 00 � � EA � r- � r- t� �lfl Ef� f�R � E�dq EA fA EH Ef} Ef? d�} N Ef} EA � Efl ".�M �- .et..J. 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M d' 11') (O h 00 � O O �- N M � +� � �C2. � O� O e- � � � ln C� 1` 00 � O O N O O O O O O O � � e- r e- (JI � � � O 00 � � � i i � � � � � i � p � � � � � � � � � � � � W � � � W r- r' i � i � (O � 00 i CO r- O � 00 (fl lf') tt M c- I� (� .� U �-- � s- �- N M M � � �- t- O c- c- L n r- (V �- e- � � � O O O O � Q .�... � � i � i � i � � � i i i � � � �_ -� � � � � � � � � a ,C •� � (� Q � �- � 000 � �- � r- OOONOO � OOOOr �- r e- � � Q � e- e- �- � e- r- � r- e- c- � a- r- �- �- �- � e- r- c- � r- � �- � �- — — Gencral Manager �,,.,,_�.M" Richard H.5olbrig � k 1Si50 . � .�+ � � t � � �� Director5 (,�� Chris Cefalu �„ � � � � � James R.Jones ��1!1✓ V 1/��i Vy �1� V��tI� Randy Vogelge5ang Kelly 5heehan Eric 5chafer 1275 Meadow Crv�t Driwe•5outh lake Tahoe•GA 9Fo150-740� 1'hone�30'S4�4-6474*�x 534 54�-4�014•www.�tpud.u� BOARD AGENDA ITEM TO: Board of Directors FROM: Richard 5olbrig, General Manager MEETING DATE: November 7, 2013 ITEM- PROJECT NAME: Public Outreach REQUESTED BOARD ACTION: Approve Te4ecasting Contract with Outside Television dba Lake�e#�ee��/ dated December 1, 2013- November 30, 2014; in the amount of $18,735. DISCUSSION: As the District has done for the past several years, staff will work with Tahoe TV to promote conservation, water and wastewater education. The standard annual Telecasting Contract includes: • Run of Schedule-Thirfy-second commercial airing a minimum of three times per day between 6 a.m. and midnight for contract duration. • Tahoe Today Show-Thirty-second commercial airing a minimum of one time per day Monday through Sunday between 7:30 a.m. and 9:30 a.m. for contract duration. • Tahoe Tonight Show-Thirfy-second commercial airing a minimum of three times per day between 6 a.m. and midnight for the contract duration. • Tahoe Outdoors Show-Seven-second billboard (sponsoring a content segment i.e. weather) airing a minimum of three times per day between 6 a.m. and midnight for the contract duration. • Additional/Bonus-Weekly interviews on Tahoe Today or Tahoe Tonight (for a total of 52 intenriews) and four 90-second Editorial Segments featuring content driven stories. Each Editorial Segment airing a minimum of 21 times. Additional interviews or editorial segments, based upon identified needs from our Public Outreach Consultant, can be added at the contract unit prices. -5- Richard Soibrig November 7,2013 Page 2 � � i � � � � � 9 � � F � i � � � '� 3 � =� 4 � E � £ � � 1 � � � Y 6. F # � �, i � 4 � s � � F � � � � # � f [ � � e � 6 p � � F( t ff { SCHEDULE: December 1, 2013 through November 30, 2014 e COSTS: $18,735 ACCOUNT NO: 1027/2027-6620 � BUDGETED AMOUNT AVAILABLE: $31,024 = ATTACHMENTS. x CONCURRENCE WITH REQUESTED ACTION: - CATEGORY: Water and Sewer ; GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES Np x � � —6— � s f 4 6eneral Manager Richard H.Solbrig �` * '��` � � �� Directors ChriS Cefalu James R.Jones � �L«i�1!l! V V�� V� �t��1 �V�,/ Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadc�w Crest Drive r Sauth Lake Tahoe•CA 9�150-7401 �'hone 530 544-6474*�ax�30 541-0614�www.��pud.us BOARD AGENDA ITEM TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: November 7, 2013 ITEM-PROJECT NAME: California Association of Sanitation Agencies (CASA) REQUESTED BOARD ACTION: Authorize 2014 Membership Dues Renewal in the Amount of$15,600. DISCUSSION: CASA is recognized as the leading California voice on water quality and related environmental policy issues. Membership provides leadership,education, and up-to-date information. CASA also promotes the essential rofe of wastewater agencies in the provision of renewable resources and legislative advocacy for sound clean water laws and regulations.The 2014 dues include a 4% increase over last year's amount of $15,000.This is the first increase since 2009. SCHEDULE: 2014 Dues COSTS: $15,600 ACCOUNT NO: 1019-6250 BUDGETED AMOUNT REMAINING: $18,250 ATTACHMENTS: CASA Invoice CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES �D��`1 NO CHIEF FINANCIAL OFFICER: YES NO -7- �� ; -= R�` Califiornia Associa#ion of<<��nit�tion Agencies ,. . � � k =� ` �014 Agency Mer��bership Dues Sta#ement � TAX I D.�-00'I$8�6 _ _ _ : Remlt to new address:t 225 8th Str�et Suit��,Sacramento,CA 958�4 PH:(916)446-0388—Website:casaweb.org. �P/ease retum a copy of-the Dues Statemeirt with your check . . _ _ __. _ ; ': � ' • • � � ,.. .:__ .�_.._._ _.�,,,, ...�..., �. , . ,,:,, :._ ._ ' :�1a�rt� R�#�ac�i H. �ol �;GNI � ___ __. _ __ _. _ ___ ��ut�Tahae Pubt�c'Uf� Di�tn�t : ___ �., t� ..s; 12�5 Mead+ow Crest Qrive __ _ _ _ , Gi, �a�h Lake T�tioe __ � : . ,�ate�:GA , ` Z� .:�961..5� ; _. ___ _ __ . _._ • , � . � . � � `_ � � � • ; i;, Agency FY 2013J2014 Operations and Maintenance B.udget for sewerdge coliectics►t,: :� (1) tr�eafm�nt,di5posal, recyGin�and resouroe recovery(in+duding adminis�tive costs, ��'t�B"�3�/ unless<�our agency is mulfi-purpose). / > 2. For multi-purpose agencies,allocate propottional share of admi�istratin►e budget for $ (2) sewage senrices. 3. Subtract budgeted revenues to be ceceived from other ageacies that are members.::of : � (3) ; '. CASA,ff any. 4. Total for membership dues detemunation(1�2-3), $�3��/ (4) ' �': 7 5. 20 Jd Duss Payment ins�tf from chart below the appropnate�''fix membership ��'��►�r �� ; ,� . - ,,�. _�.;.. ,..:: , � 1 t N��ntutri''Itat,e m�cimum b�idge�up�o ,i� .:::.v .. : , .. _ . .. - _ . �.Btidge�t�etuveen 5500�001 up to$1,OOD.ObO _ _ ; � �v��; _ � . . 3;&idget li�fiNe�ri"S1,UQZ).{l(�i up to�2.5(10.Q00� ` :' ` 4. i' ,. _ _. �F:yB�get _ �2.5flt7,00'I up to 5,ODd,UO� .. _ _ $'6.32�7' _. _ � 5::B "gei between$5,000, up to�10.000�00� __ . _ $ 1�;4$0` � _ , _.. 6:E3tidget between'�9 0;t�i30;QQ1 up'Co$20;D�;II00 ' _ 3 15, <. _ . _ , 7.8ud�et hetwe�en�20,000,�7 up.:to$10�,041Q,000 $ ,7 0°: S.,Buiiget aver$100,�.� _ _�._ .. __ __' _ v - ... � ��; 'Please retum a copy of�e dues statement wlth your check. � Than�C You "Ensuring Clean Watec for�alifornia" -9- General Manager Richard H.Solbrig ....�-�s=—+-..,,, � y �� Director5 � �� , Chrib Cefalu James R.Jones � Randy Vogelgesang �U�'1 I C U�i�[��/ C�15��`i�� Keliy 5heehan Eric 5chafer 1275 M�adow�t Dri�e•5outh lake�'ahoe•CA 961�U-740Z Phane 530 5�44-6474*�ax 534 541-C)614�www stpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: November 7, 2013 ITEM- PROJECT NAME: Water Rate Study Update REQUESTED BOARD ACTION: Approve an update to the 2011 water rate study by HDR Engineering, in an amount not to exceed $22,360. DISCUSSION: At the October 16, 2013, Board workshop, staff was directed to work with the District's r , ' ering, to update the water rate study with additional consumption data and various capital improvement plan funding levels. Tasks will include preparing three financial plan scenarios, three water rate structure alternatives, attend two public meetings in person (one additional by phone if necessary) and all supporting documentation of the analysis and recommendations. SCHEDULE: Rate consultant will present results during a future Board workshop. COSTS: Not to exceed $22,360 ACCOUNT NO: 2039-4440 BUDGETED AMOUNT AVAILABLE $23,000 ATTACHMENTS: Task Order Request CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES NO -11- October 25, 2013 Mr. Paul Hughes Chief Financial Officer South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject:Water Rate Study Contract Task Order#4 Requsst Dear Mr. Hughes: Recently you contacted HDR Engineering Inc. (HDR) requesting assistance in updating the water rate study for the South Tahoe Public Utility District(the District). The foilowing letter wili provide the District with a scope of services,and fee estimate to complete the requested services. introduction HDR assisted the District in the development of an initial comprehensive water cost of service study in 2011 which developed a long-term financial plan and water rates. A key issue in the development of the water rate structure was the relationship between the metered and un-metered customers as not all of the DistricYs customers are metered. In 2012 the metered and un-metered rate structure was revised to reflect additional metered consumption dafa ana-con�inue fo review-�he reTa�ion�iip be�een�Fie mefered and un-metered customers. Currently the District is considering the costs associated with installing meters on all customers. Given the probably rate impacts as a resuit of installing meters on ail customers over the next several year period the District is requesting assistance in developing a financial plan and rates necessary to support the capital investment as well as reviewing the impacts of various funding and capital scenarios. Scope of Services The following scope of service has been developed based on HDR's understanding of the District's needs. Provided below are the key tasks necessary to update the District's long-term financial plan and develop proposed rates alternatives for possible adoption to meet the District's operating and capital needs. Task 1-•Data Coltectlon, Review,and Mafysis TaskObJe�ct/ve. Provide a written data request detailing the data and information necessary to complete the analysis. HDR will provide the District with a written data request detailing the information necessary to develop the District's long term financiai plan and proposed rate alternatives. The data and information should be readily available given the DistricYs understanding of the data necessary from the previous studies. The type of data that will be requested wiil be current budgeted 0&M, capital improvement plans, metered consumption data, production data, customer numbers and other customer and system operational information. A key part of -13- ,I ; � :E ;E 1 f i � � the data review will be to review the most recent metered consumption data for the residentiai customers. This information will be used to set rates for future periods as new �� customers are metered. �� Exp�ected D/str/ct Staff Supp�o�t for Task.L- ■ Gather the necessary data to complete the analysis. , ; ■ Provide the information to HDR. ! D�e//verab/es as a Resu/t of Tasks: ' k ■ Provide a written data request to the District. _ k Task 2-0evelopment af the Flnandat Plan � K Task ObJect/ve. Develop a ten year�nancial plan based on the current water utility budget ' and capital improvement plan. Develop alternative financial analyses to reflect various ; � capital improvement plans and funding scenarios. ! £ ; The starting point for the rate update will be the prior rate model developed by HDR. This I t task will update the prior model to develop a baseline financial pian that refiects the � District's proposed water utility operating budget and capital plah. A key aspect of this � = task will be the development of rate revenues at current rates based on metered and � '� un-metered customer data. For the metered residential customers recent consumption ! � data will be used to develop the rate revenue projections. This data will also be used to � ; develop the rate design alternatives in a following task. � � In addition to the baseline plan, up to two (2) additional scenarios will be developed. The � � capital scenarios wiii be developed by District staff and reflect the various timing in the ; meter installation, additional capital improvement needs, and funding of the capital ; improvements(i.e., revenue bond vs. low interest loan funding). HDR will work with District ; staff to develop the finai scenarios that wili be presented to the District Board. � s € � Exp�ected Dlstr/ct Staff Supp�vit t+v�Task2; � � ■ Provide the capital improvement plan scenarios necessary to develop the alternative i '� analyses. � 4 ■ Assist,as necessary during the development of the financial plan and alternatives. � _ ■ Assist in determining the preferred financial plan to develop rates around. � ; i D�e/Ivefab/es as a Resu/t of Task2; :E � ■ A baseline financial plan reflecting the District's proposed budget and capital plan. '� a Up to two(2)alternative financial plans reflecting various capital improvement ` scenarios. � � ■ Rate transition plan for each alternative developed. � ; � � Task 3—Development of Proposed Water Rates � `� TaskOb�e+ct/ve:Develop up to three(3)water rate structure a/ternatives for consideration by � � the District's Board. � � z Rate structure alternatives will be developed for review and possible adoption by the District � '° Board. HDR will provide up to three (3) rate structure alternatives for the Board's � = consideration. HDR will work with District staff and Board to determine the rate structure � alternatives that best meets the DistricYs goals and objectives. Key to the analysis will be � '; the relationship between the metered and un-metered customers based on the level of the � ; customer bills and the transition to metered rates as new meters are installed. Rates will � � � � �' � � � —14— � s < � s _ � be developed for up to a five (5) year period. The proposed rate structures will be developed around the preferred financial plan alternative, not for each alternative. Each rate design alternative will include a bill comparison that will show the impacts to metered customers at various consumption levels. The impacts to the un-metered customers wiil also be provided based on the preferred financial plan revenue needs. Ekp�ected Dlsti/ct StaffSuppo�l'fnr Task3; ■ Provide the rate design goals and objectives. ■ Review the rate design alternatives. De/lverab/es as a Resu/t of Task 3.• ■ Develop up to three(3)rate structure alternatives based on the preferred financial plan. ■ Bill comparisons for each rate structure alternative. ■ A final rate schedule for up to five(5)years for the preferred financial plan. Task 4—�leetfngs TaskOb/�ct/v�Attend and participate in Board Workshops and public presentations on the development of the analysis and rate designs, conclusions, and recommendations. HDR will provide up to two (2) onsite meetings to present a summary of the analysis, conclusions and recommendations. At this time it is assumed that HDR will attend a Board workshop to discuss the findings and recommendations of the study and a public presentation on the resuits and recommendations of the study. In addition, HDR wili be available via teleconference for the public meeting to set the finai rates. If additional meetings are requested they can be provided on a time and materials basis. Expected D�/ct Staff Sup�av�t for Task 4.• ` ■ Coordinate with HDR on the dates and times of the meetings. ■ Review HDR presentations prior to the meeting. D�e//v�erab/es as a Resu/t of Task 4.• ■ Up to two(2) meetings at the DistricYs location. ■ One teleconference meeting. Task 5-�Written Documentation Task ObJect/v� Provide the District with documentation of the analyses completed, the results of the analysls, and the recommendations. At the completion of the study, HDR will provide the District with written documentation of the analyses completed. The documentation will include a summary of the analyses, the resul#s, and recommendations. A technical appendix will be provided that includes a printout of the technical analysis completed for the District. Exp�e�cted D/sti/ct Staff Sup�avit for Task 5- ■ Review and comment on the draft written documentation. Die//v�eerab/es as a Resu/t of Task 5 ■ An electronic version of the draft written documentation. ■ An electronic version of the final written documentation. ■ Up to five (5) printed copies of the final written documentation. This completes the scope of services for the DistricYs requested services. Any additional -15- meetings,or requested additional analyses will be provided on a time and materials basis. Project Team Provided below is a review of the key project team members for the development of the water rate study update. ' Shavm Koorn�Assflc�ate llice Presldent-Shawn will lead the development of the water rate ' study update. Shawn was the project manager for the prior studies and developed the rate ; : designs and analysis. Shawn presented the results of the study to the District staff and ' ; Board during the prior rate study. � � Tom Gould�Yice President-Tom will provide overall project quality control and review of the � analysis. Tom provided the same role during the prior water rate study. � Joslah Close, Flnancia)Analyst -Josiah wiil develop the technical analysis for the District's study. Josiah has recently worked on the rate studies for the Truckee Donner PUD(CA),the � City of Palmer (AK), and the City of Oak Harbor (WA). This included the development of � , financial plans and rate designs. � � If addition HDR staff is necessary for the project, HDR will coordinate with the District to determine their role on the project. � ;; Proposed Time Schedule � In discussion with District staff no precise timeline was developed. However,the District is ' planning on starting the rate setting process in early January 2014. Given the timing of the � process, HDR will make every attempt to meet this timeline and provide the District with the � information necessary to proceed as pianned. If there are concerns with the timeline, HDR r and the District will discuss how to proceed. � , � � Estimated Project Fees � � The fee estimate for the requested services has been based on current houriy billing rates ; and estimated labor hours by task. Based on this,and provided below, is a summary of the � � estimated fees for the services being requested by the District. � � ? � ; • - . � Labor Fees: � � Task 1 - Data Collection $1,780 � Task 2 - Financiai Plan 7,030 � Task 3 - Rate Design 4,920 � � Task 4 - Meetings 4,250 � Task 5 -Written Documentation 2.350 � Total Labor Fees $20,330 ` F � Plus: Expenses 2.030 � Total Labor and E�enses �2� �' � � �. -16- � � � � s Based on current hourly billing rates and the scope of services developed for the services requested by the District,a fee estimate of$22,360 has been developed. HDR is wiliing to enter into a not to exceed contract billed monthly on a percent complete basis. Summary This completes the scope of services and fee estimate for HDR's assistance in updating the District's water financial plan and rates. Should you have any questions or require additional information or detail regarding this request, please contact Shawn at (425) 450-6366 or by email at shawn.koornQhdrinc.com. Should this request be acceptable to the District please provide a notice to proceed. Thank you. Sincerely, HDR ENGINEERING, INC. �� Shawn Koorn Associate Vice President � -17- 50V. N TAHpF! ,�,� � � � ' 'oLB�,!- iaso -'�j°`�e 0�`�I�"' SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto,Assistant General Manager fric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Randy Vo el _esan , Director Kelly Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT October 3,2013 MI N UTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, October 3, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL Directors Jones,Sheehan, Vogelgesang STAFF: Bergsohn, Eidam, Guttry, Hughes, Sciuto, Attorney Herrema GUESTS: Brooke Laine, Councilwoman, City of South Lake Tahoe; Jennifer Lukins, Lukins Water Company Director Jones reported that the draft MOU between STPUD and TRCD has been revised from the copy that was in the agenda packet. Moved Vogelgesanq/Seconded Sheehan/Passed Unanimously to CONSENT CALENDAR approve the Consent Calendar as submitted: a. MOU between STPUD and TRCD-Authorized the General Manager to execute the MOU between STPUD and TRCD, allowing TRCD access to lab facilities located at 1275 Meadow Crest Drive,South Lake Tahoe, CA, during standard lab hours set forth by STPUD, for the purpose of storm water monitoring operations including storm water sample processing. b. Upper Truckee River Sewer Line Protection Project-Authorized an increase in the amount of$1,680 to Purchase Order P24808 for added engineering services. -19- 'x ; REGULAR BOARD MEETING MINUTES-October 3, 2013 PAGE-2 CONSENT CALENDAR c. Angora Creek Sewer Relocation Project-Authorized an (continued) increase in the amount of$2,040 to Purchase Order P26592 for added environmental permitting services. d. Wastewater Treatment Plant Paving Project-Approved Change Order No. 1 to V8�C Construction, Inc., in the amount of $30,767.66. e. Diesel Parficulate Filters-Awarded bid to the lowest, responsive, responsible bidder, Ironman Parfs 8�Services, in the amount of $35,947.06. f. Surplus Vehicles-Authorized Baxtin Management Group to _ auction District surplus vehicles. g. Regular Board Meeting Minutes: September 19, 2013-Approved Minutes. ' ITEMS FOR BOARD ACTION ' ;, � ' Paul Sciuto reported the temporary water supply agreement with POSSIBLE EXTENSION OF i Lukins ends Oct. 15th for the TJ Maxx facility interfie. The agreement TEMPORARY WATER �; = may need to be extended. SUPPLY AGREEMENT j � WITH LUKINS WATER i � Moved Vogel esanq/Second Sheehan/Passed Unanimouslx to COMPANY � � proceed with extending the deadline to the time in which the � � � intertie extension is made or June 1, 2014, whichever is earlier. � � 3 �1 � Staff reported cost proposals have been received and it is ACCEPT THE COST � recommended to approve Tri State Survey to provide the services in PROPOSAL FROM THE ;; the amount of$5,800. RECOMMENDED FIRM � � TO PROVIDE ? Moved Sheehan/Second Voqelaesana/Passed UnanimouslX to PROFESSIONAL LAND � accept the cost proposal from Tri State Survey in the amount of SURVEY SERVICES FOR � $5,800. THE TMSFPP (TRUCKEE � MARSH SEWER FACILITIES , ? PROTECTION PROJECT) � � � Moved Voqelgesanq/Second Sheehan/Passed Unanimouslx to PAYMENT OF CLAIMS :� � approve payment of claims in the amount of$2,262,410J3. � ;, � Director Vo el es n re uested an action item be placed on the BOARD MEMBER � �L.�L a 9 q fi next Board Agenda to recommend Paul Hughes as an alternate for REPORTS � the City of South Lake Tahoe Oversight Committee. � � ; � Paul Sciuto reported CSDA and ACWA ballot recommendations GENERAL MANAGER � � have been submitted on behalf of the District. He gave updates on REPORTS � � the AB45 Bill and federal matters pertaining to the District. � � -20- � � t � �: � REGULAR BOARD MEETING MINUTES-October 3, 2013 PAGE-3 Paul Huahes provided updates on the Tahoe Keys Association. STAFF/ATfORNEY REPORTS Legal Counsel: No report 2:30 p.m. ADJOURNMENT TO CLOSED SESSION RECONVENED TO OPEN 3:40 p.m. SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: existing litigation re: EI Dorado County Superior Courf Case SC20120227 GRCLT Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12) No reportable Board action. b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California. No reportable Board action. c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Courf, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. No reportable Board action. 3:40 p.m. ADJOURNMENT Eric W. Schafer, Board President South Tahoe Public Utility District ATTEST: Melonie Guttry, Clerk of the Board South Tahoe Public Utility District -21- y0 7� TAy�� s�� jei L°r'• 1950'•W't "'��(1TlUTY D� SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W.Schafer, President BOARD MEMBERS James R. Jones,Vice President Chris Cefalu, Director Rand Vo el esan , Director Kelly Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT October 17, 2013 MI N UTES The South Tahoe Public Utility District Board of Directors met in a regular session, October 17, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL President Schafer; Directors Cefalu, Jones, Sheehan, Vogelgesang STAFF: Cotulla, Guttry, Hughes, Ryan, Sciuto, Stanley, Attorney Kvistad GUEST: Brooke Laine, Councilwoman, City of South Lake Tahoe Moved Cefalu/Seconded Voqelgesanq/Passed Unanimouslv to CONSENT CALENDAR approve the Consent Calendar as submitted: a. 2013 Construction Inspection Materials Testing Services- _ Approved an amendment to increase Task Order No. 11 to Construction Materials Engineers (CME) to provide construction inspection and materials testing services in the amount of $35,000 to bring Task Order No. 11 to a total of�l 10,000. I b. TJ Maxx-Garfinkle-Water Main Extension - Authorized execution of a water main extension agreement, with final terms subject to approval by staff and legal counsel. c. Appointment to the Oversight Board in accordance with Assembly Bill 1 X 26-Appointed Paul Hughes, Chief Financial Officer, to the Oversight Board of Successory Agency to the former South Tahoe Redevelopment Agencies as an alternate to Board member Randy Vogelgesanc�3- `� : # REGULAR BOARD MEETING MINUTES-October 17,2013 PAGE-2 :s 3 d. Wastewater Treatment Plant Paving Project- (1) Approved CONSENT CALENDAR project Closeout Agreement and Release of Claims for VB�C (continued) Construction, Inc.; (2) Authorized staff to file a Notice of Completion with the EI Dorado County Clerk. ITEMS FOR BOARD ACTION ' :� Staff reported final paving on the Pioneer Trail Services Relocation AUTHORIZE STAFF TO � � Project needed to be completed this month and the City was INCREASE EXISTING � � unable to meet this deadline with its contractor Granite CONTRACT WITH I � Construction. The cost increase includes patch paving as well as THOMAS HAEN � '� curb and gutter repair, not included on the initial bid. COMPANY TO INCLUDE ! �� PATCH PAVING ON � � Moved VoaelqesanQ/Second Sheehan/Pass Unanimouslv_to PIONEER TRAIL � � authorize staff to increase the existing contract with Thomas Haen � Company to include in District's existing contract the patch paving � �� on Pioneer Trail in the amount of$37,800. � � � The District Board would like Councilwoman Laine to communicate 4 � to the City that the District would like a discount applied for next � year's final paving job. This discount would be applied due to the } cost of patch paving being done this year. � � � �,; � Richard Solbria reported two proposals were received from the RFP APPROVE � � process. Staff recommends approval to enter into a Master Services RECOMMENDED PUBLIC � Agreement and a Task Order in the amount of$19,640, with Rauch OUTREACH PROGRAM � � Communication Consultants, Inc. CONSULTANT AND < AUTHORIZE GENERAL � Moved Schafer/Second Jones/Passed Unanimously to authorize the MANAGER TO ENTER �� General Manager to enter into a Master Services Agreement with INTO A MASTER SEVICES � Rauch Communication Consultants, Inc. for public outreach AGREEMENT AND TASK � i services and a Task Order initially in the amount of$19,640, with any ORDER WITH SAME � � changes to that amount to come back to the board for ratification. CONSULTANT � i � ; Moved Sheehan/Seconded Cefalu/Passed Unanimouslv to approve � � payment of claims in the amount of$1,628,156.45. PAYMENT OF CLAIMS � � � Director Cefalu announced the Lake Tahoe Unified School District � Fall Food Fest event is scheduled for October 26, 2013 at Harvey's BOARD MEMBER � Resort, Stateline, NV. - REPORTS f � � Director Schafer reported the next Board meeting is three weeks � from today. He further mentioned his appreciation for staff time on �; the recent Board Workshop. � � Director Jones gave an update from the October 9+" EI Dorado � County Water Agency meeting. The next meeting is November 13th. STAFF/ATTORNEY � REPORTS ` Staff gave updates on projects that have received extensions i through the end of the month. � x � No reporf _24_ �. � � REGULAR BOARD MEETING MINUTES-October 17, 2013 PAGE-3 ADJOURNMENT TO CLOSED SESSION 2:31 p.m. r RECONVENED TO OPEN SESSION 3:20 p.m. ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED�ESSION a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: existing litigation re: EI Dorado County Superior Courf Case SC20120227 GRCLT Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12) No reportable Board action b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. No reportable Board action. c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. No reportable Board action. d. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel Anticipated Litigation (one potential case). The Board authorized staff to retain Best, Best, and Krieger, to represent the District on the anticipated litigation with amount set at $30,000. 3:21 p.m. ADJOURNMENT Eric W. Schafer, Board President South Tahoe Public Utility District ATTEST: Melonie Guttry, Clerk of the Board South Tahoe Public Utility District -25- General Manager Richard H.Solbrig � #� � /'''� �� , Directors / j � �� ChriS Cefalu ��'� [��j James R.Jones a,*t,: • r � • s Randy Vogelge5ang �� J"��)�� Kelly 5heehan Eric 5chafer 1275 Meadaw�t Drive•5o�ath Lake Tahoe•GA 9615Q-7�41 Phone 5�`i0 544�-f��474��ax 530 541-0614*ww�+�stpud.�.t� BOARD AGENDA ITEM TO: Board of Directors FROM: Chris Stanley, Supervisor, Underground Repair Water Randy Curfis, Manager of Field Operations MEETING DATE: November 7, 2013 ITEM-PROJECT NAME: Temporary Help for Underground Repair Water REQUESTED BOARD ACTION: Increase Purchase Order #P26323 in the amount of$14,500 to (1) Complete payment to two temporary employees through October 31, 2013; and (2) Retain one temporary employee to fill in for the full-time employee who resigned in August. DISCUSSION: On March 21, 2013, Staff presented the yearly request for two temporary help positions. These temporary employees have assisted with the workload in the water department which has allowed the deparfment to meet the ap�ropriate deadlines for the construction season. Duties these temporary employees have performed include multiple valve cluster installations in Sierra Tract for distribution control and future waterline installations; hydrant and service installations; multiple erosion control projects requiring District service lines and main line adjustments; blow off installations pursuant to flushing line regulations for the California Department of Public Health; and miscellaneous projects that occurred during the summer construction season. The Department was also less one employee due to family leave for the month of July. The temporary employees were utilized from May 1,, 2013, through October 31, 2013. It is necessary to increase Purchase Order #P26323 in the amount of $14,500 to complete payment to two temporary employees through October 31, 2013, and to retain one temporary employee to fill in for the full-time employee who resigned in August. (The current open position in the Underground Water Repair Deparfment should be filled by mid-November). Budget increase is due to the Pioneer Trail Project and overtime performed by current temporary employees. The Purchase Order increase will come from the in-house water line budget and the reg�lar salary from resigned employee. -27- Randy Curtis Chris Stanley November 7,2013 Page 2 � �� i I ? '� 3 � � i I � i � � , � 'x SCHEDULE: ASAP � > � COSTS: $52,000 (2013/14) Increase PO #P26323 by$14,500 � � ACCOUNT NO: 2001-4405 ; � :� BUDGETED AMOUNT AVAILABLE: <$5,202> Available budgeted funds will be transferred � = to cover the additional expense. � ; I ;, ATTACHMENTS: >, 3 ' CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water � I, � GENERAL MANAGER: YES �1 NO # CHIEF FINANCIAL OFFICER: YES NO � �� -28- � , � General Manager Richard H.5olbrig � � �-i�y�,• I�"� /''''''� /'"�' '�'�r� Directore �� ,f"j � )t'""� Chris Cefalu � �� ;'�l ��"� �'�r'� Jamee R.Jones '�= ' (�"'�r}��+ 1 , t + • y�• Randy Vogelge5ang �tr�V 1 i�.! ;,,,J��! #/� �� tf! ��,/ V Kelly 5heehan Eric Schafer 1275 MeadawCr��t CJr^i�re�..�iatath lake Tahoe•GA 96150-74�'t Phot�e 530 54�4-C�474•�ax 530 541-�061�F�w�n�uu:stpud.us BOARD AGENDA ITEM TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations MEETING DATE: November 7, 2013 ITEM-PROJECT NAME: Asphalt Patch Paving Services REQUESTED BOARD ACTION: Increase Purchase Order #P26737 in the amount of $13,�23.92 to Thomas Haen Company to complete payment of patch paving services through October 31, 2013. DISCUSSION: Or��une 20,2013,#h� Board awarded the Asphal#�a#ch Paving contract to the Thomas Haen Company for an estimated amount of$60,260.26. (The District has currently paid $45,328.20). Services are for asphalt patch repair of City, County and Cal-Trans road ways affer leak repairs or senrice line installations are performed. This year the number of domestic service lines, fire lines and leaks have increased the number of patches requiring paving. SCHEDULE: ASAP COSTS: Total PO wi#h increase is $73,984.18 ($60,260.26 + $13,723.92) ACCOUNT NO: 2001-6052 BUDGETED AMOUNT AVAILABLE: $75,706 ATTACHMENTS: Completed patch list to date (10-18-2013) and invoice CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES 6�' NO CHIEF FINANCIAL OFFICER: YES NO -29- � M � � t � • �0 � ^'� � • � � � � O �j„ � ;, � � � w � � � ��',.'�'t�; �O N 00 00 O O� � CO GO� O. �� - ,�: �N O� .-� .-r O .-r N Of O� O � � 01 � l�0 N 0�0 � � O�D N !�i] 1�%j �� C • 1Cp ,��.' 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L Q � � L � � ] � � � iA £ � � 8 � n�. �� a rn ' " � � -32- 3 !M« EI Doredo County A B � p E f G H � � K 1 Street Address Le Wldth patch S.F. Cost Per S.F. Patch Price Sawcut Len 2 B'th Price Per LF. Sawcut Price Total Cost Misc 3 �� 7-2 4.4 31.68 S 14.40 $ 456.19 23.2 $ 2.06 $ 47.79 $ 503.98 4 Wasabe 4.3 3.4 14.62 $ 14.40 5 230.53 15.4 $ 2.06 $ 31.72 $ 242.25 5 Wasabe 5.3 8.1 42.93 $ 9.00 $ 386.37 26.8 $ 2.06 $ 55.21 $ 441.58 6 Mohican 8.7 4.5 39.15 $ 14.40 $ 563.76 26.4 $ 2.06 $ 54.38 $ 618.14 � ChibCha 7.6 6 45,6 $ 9.00 $ 410.40 27.2 2.06 $ $ 56.03 $ 466.43 $ 1593 Oglala 20.2 6.8 137.36 $ 6.75 $ 927.18 47.2 $ 2.06 $ 97.23 $ 1,024.41 9 1468 Choctaw 7.9 10.4 82.16 S 8.24 S 677.00 36.7 $ 2.06 $ 75.60 5 752.60 10 2193 Cebo 9.2 7.1 65.32 S 9.00 $ 587.88 32.7 $ 2.06 S 67.36 $ 655.24 ii 6400tomltes 10.5 7 73.5 $ 4.00 $ 66150 24.5 $ 2.06 $ 50.47 5 711.97 12 860 Musho ee 11.2 12.6 141.12 S 6.75 $ 952.56 47.6 S 2.06 $ 98.06 $ 1,050.62 13 Mush ee 8 6 48 $ 9.00 $ 432.00 28 $ 2.06 $ 57.68 $ 489.68 14 S61 Seneca 13.9 5.8 80.62 $ 9.00 $ 725.5$ 32.1 $ 2.06 $ 66.13 $ 791.71 15 G�izzl Court 9.1 6.5 59.15 $ 9.00 $ 532.35 31.2 $ 2.06 $ 64.27 $ 596.62 16 Griuly MT Dr 8.3 11.8 97.94 $ 8.24 S ao�.os ao.i S i.oe s ai.ai $ ss9.sa 17 GrizZl MT Dr 306.22 $ 6.75 S 716.99 49.4 $ 2.06 $ 101.76 $ 818.75 1$ Grialy MT Dr 5.3 13.5 7155 $ 9.00 $ 643.95 32.3 $ 2.06 $ 66-54 $ 710.49 19 Grinty MT Dr 30.5 5.8 60.9 $ 9.00 $ 548.10 32.1 $ 2.06 $ 66.13 $ 614.23 20 1370 N Up r Truckee 11S 9.8 112.7 $ 6 75 $ 76p�3 31.1 $ 2.06 $ 64.07 $ 824.79 21 1440 Mt O ia 5.2 8.4 43.68 $ 9.00 $ 393.12 27.2 $ 2.06 $ 56.03 $ 449.15 22 1424 Mt Olym ia 158.8 1 158.8 $ 6.75 $ 1,071.90 40.3 S 2.06 S 83.02 $ 1.154.92 23 767 An ora Creek 8 17.3 138.4 $ 6.75 5 934.20 33.3 $ 2.06 S 68.60 $ 1.002.80 24 Look Out 10.25 7 71.75 $ 9.00 $ 645.75 34.5 $ 2.06 $ 71_07 $ 716.82 25 Oixie Mountain 9 15.6 140.4 $ 6.75 $ 947.70 33.6 $ 2.06 $ 69.22 $ 1,016.92 Z6 East Court 16.6 9.4 156.04 S 6.75 $ 1,053.27 52 $ 2.06 $ 107.12 $ 1,160.39 27 On�onti a 7.1 7.8 55.38 $ 9.00 $ 498.42 31•9 $ 2•06 $ 65.71 S 564.13 28 Onnontioge 6.8 7.1 48.28 5 9.00 $ 434.52 28.4 S 2.06 S 58.50 $ 493.02 29 Onnontio a 7.9 30.2 80.58 $ 9.00 $ 725.22 36.6 S 2.06 $ 75.40 $ 800.62 30 Nottowa &Washoan 7 6.7 46.9 $ 9.00 $ 422.10 27.8 5 2.06 S 57.27 S 479.37 31 Min e 12.4 10.7 132.68 $ 6.75 5 895.59 46.2 5 2.06 $ 95.17 $ 990J6 32 Acoma 129 1 129 $ 6.75 S 870.75 44 S 2.06 5 90.64 $ 96139 33 Muskwaki&Onnontioga 6 9.4 56.4 $ 9.00 $ 507.60 30.8 $ 2.06 $ 63.45 $ 571.05 34 1839 Jicarilla 8.4 10.5 88.2 S 8.24 $ 726.77 37.8 $ 2.06 S 77.87 $ 804.64 35 Jacarillo 6.4 9.25 59.2 S 9.00 $ 532.80 31.5 $ 2.06 $ 64.89 $ 597.69 36 lone Indian&Sierra 119.28 $ 6.75 $ 805.14 47.6 $ 2.06 $ 98.06 $ 903.20 Raise G5 Box 37 De)Norte 13.2 6.6 87.12 $ 8.24 $ 717.87 39.6 $ 2.06 $ 81.58 $ 799.44 38 Mink 9 9.5 85.5 S 8.24 5 704.52 37 $ 2.06 $ 76.22 $ 780J4 39 Koru 10 27 270 $ 6.75 $ 1,822.50 54 $ 2.06 $ 111.24 $ 1,933.74 � Tokochi/Hek a 9.4 9.6 90.24 5 8.24 $ 743.58 38 5 2.06 5 78.28 5 821.86 41 Goiden Bear/Prospector 9.6 5 48 $ g.pp $ 432_pp 2g,2 .$ 2.p6 $ 6p.15 $ 492.15 42 3124 Deer Trail 4.5 6.6 29.7 $ 14.40 $ 427.68 �2.2 $ 2.06 $ 45.73 $ 473.41 43 44 45 46 47 48 TotalCost $30,171.53 -33- ' City of South lake Tahoe A B C D E F G H I J K j 1 Street Add2u Length Wiclth patch S.F. Cost Per S.F. Patch P�ice Sawcut Length Prtce Pe�LF. Sawcut Pdce Totai Cost Misc 'd + 2 Matheson 385.75 S 7.00 S 2,700.25 110 $ 2.06 S 226.60 S 2,926.85 � 3 Matheson 4.6 7 32Z $ 14.40 $ 463.68 23.2 $ 2.06 5 47J9 $ 511.47 '� 4 Bozeman 4.9 9 44.1 5 9S0 S 418.95 27.8 $ 2.06 $ 5�.27 $ 476.22 ' S Colorado/Keys 7.4 8.2 60.68 $ 9.50 $ 576.46 31.2 5 2.06 5 64.27 $ 640.73 � 6 Lindberg 3 3 9 $ 14.40 $ 129.60 9 S 2•06 $ 1854 $ 148.14 i 7 Armstomg/Spruce 9.67 9 87.03 $ 8J6 $ 762.38 37.34 $ 2.06 $ 76.92 $ 839.30 a `t 8 Armstrong/Spruce 5.67 8.83 50.0661 $ 9S0 $ 475.63 29 $ 2.06 $ 59J4 $ 53537 9 Carson/Chris 8.2 73 59.86 $ 9.50 $ 568.67 31 5 2.06 $ 63.86 $ 632.53 : 10 2641 Chris 5.8 10.4 60.32 S 9.50 5 573.04 32.4 $ 2.06 $ 66J4 $ 639.78 x 11 1045 River 7S 5.4 40.5 $ 14.40 $ 583.20 25.8 S 2.06 $ 53.15 S 636.35 � 12 Tahoe Keys Blvd 6.33 14 88.62 $ 8.76 5 776.31 40.66 $ 2.06 $ 83J6 S 860.07 13 700 Eldorado 18.6 6.8 126.48 $ 7.00 $ 88536 50.8 $ 2-06 S 104.65 S 990.01 14 William St 8.8 6 52.8 S 9S0 S 501.6U 29.6 5 2.06 S 60.98 $ 562.58 ; 15 738 Alameda 7.5 9.3 69J5 $ 9.50 $ 662.63 33.6 $ 2.06 5 69.22 $ 731.84 ` 16 738 Afameda 7.6 4.6 34.96 $ 14.40 $ 503.42 24.4 $ 2.06 $ 50.26 5 553.69 17 837lakeview 7S 4.9 36.75 5 14.40 S 529:20 173 $ 2.06 $ 35.64 $ 564.84 18 3067 Sacramento 3.6 8.6 30.96 $ 14.40 $ 445.82 24.4 $ 2.06 S 50.26 $ 496.09 GS 8ox 19 29215acramento 13.5 7.8 105.3 $ 7.00 $ 737.30 42.6 $ 2.06 $ 87.76 S 824.86 20 2877 Tulare 5 13 65 S 9.50 5 617.50 36 5 2.06 $ 74.16 S 691.66 F 21 835lakeview 14 6.6 92.4 $ 8.76 S 809.42 41.2 S 2.06 $ 84.8� $ 894.30 ° 22 1497 WalkuP 11.7 4.7 54.99 $ 9S0 $ 522.41 32.8 $ 2.06 5 67.57 S 589.97 , ? 23 1549 Walkup 20.6 5S 113.3 $ 7.0p $ 793.1U 52.2 S 2.06 $ 107.53 $ 900.63 � 24 1529 Walkup 13.5 11.5 155.25 $ 7.00 $ 1,O8frJ5 50 $ 2.06 $ 103.00 $ 1,189J5 � 25 3418 Becka 17.8 7.3 129.94 S 7.00 $ 9p9!58 50.2 5 2.06 S 103.41 $ 1,012.99 = 26 3327 Janet 3 8.4 6.1 51.24 $ 9.50 5 486,78 29 $ 2.06 $ 59.74 $ 546.52 a 27 3463 Mne 6 8 5.3 36.04 $ 14 40 $ 51�98 24.2 5 2A6 S 49.85 $ 568.83 GS Box f 28 •�'U�e "° �° �a�b a. � i. � �; �v� � �� 3 29 Spruce&Glenwood 18 5.67 t+ 102.06 5 f 7.00 $ y; 714�.42 �'ti47.34 S 2A6 S 9752 5 811.94 i 30 Herbert&Woodland 10.5 8 84 $ 8.76 $ 735�.84 37 $ 2.06 $ 76.22 $ 812.06 31 Aloha&Herbert 12.5 7.5 93.75 $ 8.76 $ 82L25 40 $ 2.06 $ 82,40 $ 903.65 32 Warr&Herbert 10.1 7 70.7 $ 9.50 $ 67L65 34,2 $ 2.06 $ 70.45 $ 742.10 33 3606 Need�e Peak 14.1 3 42.3 5 14.40 $ 609�:12 20.1 $ 2.06 $ 41.41 $ 650.53 34 1197 Sonora 9.2 7.6 69.92 5 8.76 $ 612.50 33.6 $ 2.06 S 69.22 $ 681.72 35 1169 Ski Run 54,8g $ 9.50 $ 521,36 20 $ 2.06 $ 41.20 $ 562.56 ; 36 3740 Forest 8.33 8.67 72.2211 $ 9.50 $ 6861p 34 $ 2.06 $ 70.04 $ 756.14 Treffic Coilar 37 3684 Paradise 10.53 13.6 143.208 5 7.00 $ 1,002:46 48.26 $ 2.06 $ 99.42 $ 1,101.87 38 Keller @ Heaveny 5.59 8.67 48.4653 $ 9.50 $ 460.42 28.5 $ 2.06 5 58J3 $ 519.13 ' 39 Brian 533 7.5 39.975 $ 14.40 $ 575:6A 25.66 $ 2.06 $ 52.86 $ 628.50 � 40 Lost Sheep 7 9.67 67.69 S 9.50 5 643.06 33.34 $ 2.06 5 68.68 5 711.74 41 Rocky PoiM 11.083 3.6 39.8988 $ 14.40 $ 574.54 2937 5 2.06 $ 60.50 $ 635.04 42 1032 Shepherd 4.84 9.33 45.1572 S 9.50 $ 428:9� 28,34 5 2.06 5 5838 $ 487.37 43 3032 Shepherd 3.5 7.584 26.544 $ 14.40 5 382.23 22.17 $ 2.06 $ 45.67 $ 427.90 `:+ 44 3828 Figueroa 5.67 8 4536 $ 9.50 $ 43d.93 27.35 5 2.06 S 56.34 $ 48716 45 Birch 5.083 4J5 24.14425 $ 14.40 $ 3q7,6$ 19.67 $ 2.06 $ 40.52 $ 388.20 46 Larch 8.083 6.083 49.16889 5 9.50 5 467:1p 28.33 $ 2.06 S 58.36 $ 525.46 47 Birch 5.25 4.5 23.625 5 14.40 S 340:20 19.5 $ 2.06 $ 40.17 $ 38037 48 Birch and Ski Run 6.083 10.5 63.8715 $ 9.50 $ 606�78 33.17 5 2.05 $ 68.33 $ 675.11 49 Ham Lane 4.583 7.5 34.3725 $ 14.40 $ 494,96 24.17 $ 2.06 $ 49.79 $ 544.75 :� 50 3779 Beach 4.5 6 27 $ 14.40 S 3&8;8� 15 S 2A6 $ 30.90 $ 419.70 51 3865 Beach 6.25 6.39 39.9375 5 14.40 $ 575.30 18.89 $ 2.06 $ 38.91 $ 614.01 - -34- Gty of South lake Tahoe A g � � E F � H � � K 52 1092 Glen Rd 20.4 9.4 191.76 $ 7.00 $ 1,342.32' 53 4210 Saddle Road 3.75 4.84 18.15 S 14.40 S 261.36: 59 6 5 Z•06 $ 122.78 $ 1,465.10 54 4228 Saddle 6 13.17 79.002 $ 9.50 $ 750.52 17.18 $ 2.06 $ 3539 $ 296.75 55 39605addle �.� S 2.� 5 78.98 5 829.50 �.25 1333 96.6425 $ 8.76 $ 846.59i 41.16 $ 2.06 5 84.79 5 931.38 56 3914 Saddle 3.95 SO 39S S 14.40 S 568.80 27.8 $ 2.06 S 57.27 $ 626.07 57 3910Saddle 6.67 10 66.7 $ 9.50 $ 633.65� 33.34 $ 2.06 $ 68.68 $ 702.33 58 1510 Bonita 5.917 8.25 48,g1525 $ g,5p S 463.94I 28.33 S 2.06 $ 58.36 S 522.10 59 1495 Bonita 5 24 120 5 7.0p $ gq�,�� $ 2.06 $ 119.48 $ 959A8 60 1466 Bonita 8 7 56 $ 9.50 $ 532.00' 30 $ 2.06 $ 61.80 $ 593.80 61 1250 Timber 233 3.416 7.95928 $ 14.40 $ 114.61 11.5 $ 2.06 5 23.69 $ 1383p 62 Timber&Pine Hill 4 15 60 $ 9S0 $ 570.00' 38 $ 2.06 $ 78.28 $ 648.28 63 Pine Hill 9.33 4.167 38.87811 S 14.40 $ 559.84� 27 5 2.06 $ 55.62 5 615.46 64 RockyPoint 4.33 7.083 30.67069 S 14.40 S 441.66�` 23 5 2.06 $ 47.38 5 489.04 65 66 67 T�� $43,812.65 . -35- General Manager Richard H.5olbrig � • 1950 • w � � O � V a o e Director5 Chris Cefalu JameS R.JoneS _� �F 1 ��(V U ti I ity D i 5tri ct �ndy Vogelge5ang Kelly Sheehan Eric 5chafer 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-74-Ot Phone 530 54�4-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM TO: Board of Directors FROM: ivo Bergsohn, Hydrogeologist MEETING DATE: November 7, 2013 ITEM- PROJECT NAME: Truckee Marsh Sewer Facilities Protection Project REQUESTED BOARD ACTION: Accept the amended cost proposal from Northwest Hydraulic Consultants (NHC) to provide engineering planning and permitting services through June, 2014, for the Truckee Marsh Sewer Facilities Protection Project (TMSFPP). Acceptance of the amended cost proposal will raise the contract ceiling under Purchase Order #P26724 to $258,013. DISCUSSION: On July 18, 2013, the Board approved the cost proposal from NHC to provide engineering planning and permitting services for the TMSFPP through October, 2013. Over that period, NHC reviewed field conditions and historical information compiled by the District; assisted staff to evaluate preliminary alternatives; prepared conceptual-level planning documents for discussion with California Tahoe Conservancy (CTC) and Lahontan Regional Water Quality Control Board (LRWQCB) staff; and participated in project meetings with District staff and these agencies. Through these efforfs, the District, CTC and LRWQCB have agreed that employing an adaptive management approach that uses natural processes to encourage normal and high flows from Trout Creek away from existing sewer facilities located within the District's easement, along the northeast margin of the Upper Truckee Marsh, is the preferred alternative. Based on discussions between staff, CTC and LRWQCB, the District requested that NHC submit an updated cost proposal to complete added engineering and environmental permitting tasks required for construction of initial management actions described in the Adaptive Management Plan (AMP) during the summer of 2014.These include: preparation of engineering plans, specifications and estimates of probable costs (PS&E) for the AMP; preparation of environmental compliance documents to satisfy CEQA and TRPA permitting requirements; preparation of US Army Corps of Engineers (USACE) and LRWQCB applications for Clean Water Act Section 404 and Section 401 permits; and preparation of a California Division of Fish and Wildlife (CDFW) Section 1600 Streambed Alteration Notification. The total cost to complete the added engineering and environmentaf permitting -37- ; Ivo Bergsohn November 7,2013 Page 2 3 � services required for implementation of initial (Year 1) management actions for the ; TMSFPP through June, 2014, is estimated at $255,017. Applying the initial authorization ; approved by the Board on July 18th; District staff recommends that the Board accept � the amended cost proposal from NHC in the amount of $227,309. Acceptance of the amended cost proposal will raise the contract ceiling under Purchase Order #P26724 to $258,013. ; ; SCHEDULE: October, 2013, through June, 2014 COSTS: $227,309 ACCOUNT NO: 1029-8426 BUDGETED AMOUNT AVAILABLE: $163,628 AiTACHMENTS: Upper Truckee River Marsh and Trout Creek Sewer Facilities Protection Plan; NHC Proposal for Modification of Task Order 4 (NHC, 23 October 2013) CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer � GENERAL MANAGER: YES �8 NO CHIEF FINANCIAL OFFICER: YES NO -38- Upper Truckee River Marsh and Trout Creek Sewer Facilities Protection Plan NHC Proposal for Modification of Task Order 4 23 October 2013 Background Northwest Hydraulic Consultants(NHC) is assisting South Tahoe Public Utilities District(District)with engineering and environmental permitting services for protection of sewer facilities adjacent to Trout Creek and within the Upper Truckee River Marsh in the vicinity of the Bellevue Pump Station. The sewer facilities are located in an easement on property owned by California Tahoe Conservanty(CTC).The District authorized services related to analyzing existing conditions,providing input to protection alternatives,coordinating with stakeholders,developing initial management actions,and providing as- needed design services under Task Order 4 of NHC's maste�Senrices Agreement. Task Order 4 anticipated construction of initial management measures in fall 2013,but the District has determined that this schedule is infeasible due to necessary environmental review and landowner agreements,and is planning to proceed with implementation of the protection measures in 2014. Initial concept development for an adaptive management approach to protecting the facilities has been completed and coordination with the CTC and Lahontan Regional Water Quality Control Board(LRWQCB)has indicated support for this approach. This document describes a work plan and schedule for developing the adaptive management plan, preparing permit applications,and completing environmental documentation for implementation of the adaptive management plan,and for providing design drawings for initia)management actions in summer 2014.The intent of the additional tasks described below is to define a flexible program of potential actions to be implemented incrementally over a period of three to five years and adjusted based on performance monitoring,with the objective of reducing long term risk to the facilities to an acceptable level.To the extent feasible,the permits and environmental documentation will be developed to cover the entire adaptive management program. Additional design and construction services may be requested for implementation of the 2014 improvements or to design future phases once the required services can be better defined, but are not included in this scope. The existing Task 4 authorization is for a total of$30,704,of which$14,386 had been spent through the end of September. The work plan below describes services with a total estimated cost of$255,017,with a completion date of 30 June 2014.Applying the expenditures from the initial authorization as well as the charges moved from District purchase order P24808($2,996) [email from Ivo Bergsohn to Debbie Henderson dated August 15,2013]to the updated project cost,an amendment in the amount of $227,309 is requested for a new contract total of$258,013. Work Tasks The following tasks are anticipated: STPUD Trout Creek SFPP 1 nhc -39- -2 i fi f Originally described in Task Order 4: � Task 1. Review Field Conditions and Provide Input to Alternatives Task 2. Initial Management Actions(2013) Task 3.Coordinate with Stakeholders Task 4.As-Directed Services Modification to Task Order 4: Task 5. Develop Adaptive Management Plan and Project Description Task 6. Prepare Environmental Documentation Task 7. Design 2014 Management Actions Task 8. Prepare and Support Permit Applications Each of these tasks is briefly described below. Task 1.Review field conditions and provide input to alternatives This task is described in Task Order 4 and was completed in June 2013. Task 2.Develop initial management actions(2013) This task is described in Task Order 4 and was completed in August 2013. The actions described were f intended to be implemented in 2013, but were not completed due to the time required to complete landowner agreements and environmental review. Task 3.Coordinate with stakeholders This task is partially completed through two meetings with CTC and a meeting with LRWQCB staff. The remainder of this task will be transferred to Tasks 6 and 8 to be directly associated with the environmental compliance document and permitting efforts. Task 4.As-Directed Services This task was included in Task Order 4 and had not been utilized through the end of September,but during October, NHC will assist the District with installation of stream gages under this task. This task recognizes that additional services may be required on a short time schedule to prepare the project for implementation in 2014,and provides an allowance for District use in directing NHC to provide design, environmental,coordination,or other services associated with the project that are presently unforeseen. Such services might include modification of the Adaptive Management Plan or redesign of initial actions following high flows in spring 2014,additional coordination with property owners or other stakeholders,identification of material sources and appropriate contracting forces with specialized equipment,emergency response to flood conditions,and direction of vegetation salvage or propagation ahead of the 2014 implementation. Task 5.Adaptive Management Plan and Project Description NHC will further develop the Adaptive Management Plan describing the setting;existing problems and possible causes; long term objectives;potential management actions;monitoring methods; procedures and criteria for implementing various actions;and success criteria.The implementation program will be STPUD T�out Creek SFPP 2 nhC -40- described using typical details and sections for management measures,and wiil be in sufficient detail to define potential temporary and permanent impacts.The plan wiil also identify measures to be incorporated into the program that provide mitigation for unavoidable impacts,with the goal of causing no net loss of SEZ and wetlands resulting from the project. Subconsultant Julie Etra of Western Botanical Services will provide input on vegetative components of the Adaptive Management Plan.The Project Description will reference the Adaptive Management Plan and will be coordinated with NHC's subconsultant AECOM to ensure that the elements needed for environmental analysis in Task 6 are included. The Preliminary Adaptive Management Plan and Project Description will be submitted to the District and comments incorporated into a Draft Adaptive Management Plan prior to initiating work on the environmental document.NHC will provide the Preliminary Adaptive Management Plan in electronic format and will provide the Draft Adaptive Management Plan in electronic format and five(5)hard copies.The draft document will be used to support permit applications,and any changes resulting from the environmental or permitting process and subsequent District review will be incorporated into the Final Adaptive management Plan,which will be provided in electronic format and five(5) hard copies. Task 6.Prepare Environmental Documentation NHC's subconsultant AECOM will prepare environmental compliance documents for the project to meet the requirements of CEQA and TRPA. The documents are assumed to be an Initial Study/Mitigated Negative Declaration(IS/MND) under CEqA and an Initial Environmental Checklist(IEC)under the TRPA Code of Ordinances that cover potential actions over the full adaptive management implementation period, presently estimated to be up to five years.AECOM will use the Appendix G Checklist and TRPA IEC to clarify the environmental issues associated with the proposed project,and to document those issue areas where no significant impacts or less-than-significant impacts are anticipated.The IS analysis will focus on the resource areas that could be affected by the proposed project and will include a brief discussion of the following components: • Environmental setting,including baseline conditions that may be changed by implementation of the proposed project. • Identification and discussion of environmental impacts. � Mitigation measures necessary to reduce significant impacts of the proposed project to less-than- significant levels. In addition,the IEC will address how the projed will contribute to attainment of the TRPA Thresholds. The Draft IEC will be submitted to the District and comments incorporated prior to preparing the Final IEC.The administrative draft environmental compliance document for CEQA will also be submitted to the District and comments incorporated prior to preparing a public draft of the IS/MND. Upon completion of the public review process,AECOM will prepare draft responses to comments and a draft Notice of Determination,and submit them to the District with the final MND for respective adoption and approval actions. Task 7.Design 2014 Management Actions STPUD Trout Creek SFPP 3 nhC -41- i .i l NHC wili prepare designs for initial management actions for implementation in 2014 with assistance from subconsultant Western Botanical Services. The initial actions will be selected based on the highest priority actions for protection of the sewer facilities,existing site characteristics,and a level of effort s considered reasonable in the first year for implementation by a combination of hand crews and light � equipment. The designs will use topographic surveying(fall 2013)provided by the District as a base map,and will include plan view,sections,and details for all measures to be implemented.The design will also include an access and BMP plan for protection of ineadow resources and water quality, ` including procedures for any required diversion or dewatering. The designs will be developed to allow flexibility for implementation in the field to account for variations in topography,vegetation,and soil '� conditions.The design will be developed to a less detailed level than typical for civil construction bid documents, but sufFicient to estimate quantities,serve as the basis for resource planning for hand crews,serve as the basis for bidding of any portions to be contracted for implementation by equipment, and to provide sufficient information for project permitting and developing accompanying estimates of probable costs. Plans will be produced on 22-inch by 34-inch sheets at a scale of 1"=10'or other ° suitable scale acceptable to the District. NHC will provide technical specifications and installation procedures in a format similar to typical District specifications.A preliminary design will be submitted for District review,and comments incorporated into a draft set of design documents.The draft set will be used to support permit applications,and any changes resulting from the environmental or permitting process and subsequent District review will be incorporated into a final stamped and signed set of ,design documents. NHC will provide the preliminary design,specifications and accompanying estimates of probable costs(PS&E)in electronic format,and the draft and final designs in electronic format and `five(5)hard copies. :; Task 8.Prepare and Support Permit Applications Subconsultant AECOM will prepare permit applications based on information derived from the initial design documents and anticipated work in future years. To the extent feasible,the permits will be prepared to cover the entire adaptive management implementation period with periodic checks or reporting as required by the permitting agencies. Permits are anticipated from TRPA,LRWQCB(Section 401),US Army Corps of Engineers(Pre-Construction Notification,Nationwide Permit),and California Department of Fish and Wildlife(Section 1600).AECOM will attend a pre-application meeting,and draft permit applications will be prepared for District review and signature,and submitted to the individual agencies. NHC and AECOM will respond to permitting questions and will attend up to two site walks or meetings with the agencies to review site conditions,planned activities,and permit constraints. STPUD Trout Creek SFPP 4 nhc � —42— ; Schedule The foliowing schedule is anticipated to meet the objective of construction in 2014: Task Completion Date Task 1.Field review and input to alternatives Complete Task 2. Initial management actions(2013) Complete Task 3.Stakeholder Coordination Remainder transferred Task 4.As-Directed Services 31 July 2014 Task 5. Develop Adaptive Management Plan and Project Description PRELIMINARY 29 November 2013 DRAFT 20 December 2013 FINAL 31 May 2014 Task 6. Prepare Environmenta)Documentation Administrative Draft Environmental Documentation 3 February 2014 Public Draft Environmental Documentation 14 March 2014 Final Environmental Documentation 31 May 2014 Task 7. Design Initial Management Actions PRELIMINARY 20 December 2013 DRAFT 15 January 2014 FINAL 31 May 2014 Task 8.Prepare and Support Permit Applications PRE-APPLICATION MEETING 15 November 2013 DRAFT APPLICATIONS 15 January 2014 SUBMIT APPLICATIONS 22 January 2014 The schedule above generally assumes District review of draft work products within 10 working days following submittal. STPUD Trout Creek SFPP 5 nhc -43- PAYMENT OF CLAIMS FOR APPROVAL November 7, 2013 Payroll 10/29/13 431,628.82 Total Payroll 431,628.82 ADP & Insight eTools 2,610.45 AFLAC/WageWorks-claim payments and fees 947.63 American Express 12,872.31 Bank of America 0.00 BBVA Compass Bank 0.00 BHFS legal services 0.00 CDS-health care payments 5,576.48 Union Bank 0.00 Total Vendor EFT 22,006.87 Accounts Payable Checks-Sewer Fund 426,883.18. Accounts Payable Checks-Water Fund 957,128.27 Accounts Payable Checks-Self-funded Insurance 754.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 1,384,765.45 Grand Total 1,838,401.14 Pavroll EFTs � Checks 10/29/13 EFT CA Employment Taxes & W/H 16,554.48 EFT Fed�ral Employment Taxes & W/H 89,951.98 EFT CaIPERS Contributions 82,453.10 EFT Great West Deferred Comp 21,551.75 EFT Stationary Engineers Union Dues 0.00 EFT Retirement Health Savings 0.00 EFT United Way Contributions 140.00 EFT Employee Direct Deposits 216,018.55 CHK Employee Garnishments 1,272.68 CHK Employee Paychecks 3,686.28 Total 431,628.82 -45- � :� j � °� � � � � � � � � � � A � v v, �o c� o0 0� o v c v a v v v �n v, N N N N N N N N N �O �O �D �O �O �O �D �O �D W 00 00 00 0o W W m W O O O O O O O O O O O O O O O O O O O Q O O O Q O O O a � ¢ � < a � a a N O c� N f� O O O O O � EO In CO a �O EO � M O) eY ; � � � � � � f? 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DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: AITACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES /1"�1 NO CHIEF FINANCIAL OFFICER: YES NO -63- General Manager Richard H.5olbrig —�, � • 1�. ��,� � �� Directors � �� Chris Cefalu James R.Jones - �ub�ic U-��li�y p�5-�ric� �ndyVogelgesang Kelly Sheehan Eric 5chafer 1275 Meadow Cnest Drive•5outh take Tahoe•CA 96150-74�1 Phane 53CJ 5�44-64-74•Fax 530 541-0614�www.stpud.us BOARD AGENDA ITEM TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: November 7, 2013 ITEM- PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths ot Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES �9 NO CHIEF FINANCIAL OFFICER: YES NO - 5- General Manager Richard H.Solbrig �"�"��-�.`�� Directors �il� �� Chrie Cefalu `� �� Jamey R.Jones � � � �� Randy Vogelgesang .� �i�er•"` {��(�� Kelly 5heehan j � Eric Schafer 1275 Meadow Cr�st Rriv�•South lake Tahoe*CA 9615Q-7A�0� Phone 530 5�34-6474•Fax 53t?541-0694•www.5tpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: November 7, 2013 ITEM- PROJECT NAME: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct Staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Courf, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. ; SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES /2 .� NO CHIEF FINANCIAL OFFICER: YES NO -67- 6eneral Manager Richard H.5olbrig � � � Directore � � t � �,/� ChriS Cefalu ' J�� 1 James R.Jones C.� �.A ! � �'1 � �� RanAy Vogelge5ang '"�` pub�ic U-��li�y Di5-�rlc� KellySheehan Eric 5chafer 1275 Meadow Cr�t Qrive+Sot�th Lake Tahoe*CA 96150-7401 PF�ne 530 5�4-6474•�ax 530 541-0614•www.stpucl.u� BOARD AGENDA ITEM TO: Board of Directors FROM: Paul 5ciuto, Assistant General Manager/Engineer MEETING DATE: November 7, 2013 ITEM-PROJECT NAME: Conference with Legal Counsel- Potential Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Government Code Section 54956.9(b)/Conterence with Legal Counsel Anticipated Litigation (one potential case). SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -69-