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SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, November 21, 2013
Z:OO P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California t
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director
1. CALL TO ORDER REGULAR MEETING—PLEDGE OF ALLEGIANCE (At this time, please silence
phones and other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the `
Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No �
discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member
of the public who wishes to comment shall be allotted five minutes,and no more than three individuals
shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all
Action and Consent items listed give a brief description of each item of business to be transacted or
discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered
separately upon request.Comments and questions from members of the public,staff or Board can be
taken when the comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION /ACTION
6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
a. Luther Pass Power and Control Project Approve proposal from GHD for
PJ » (.lulie Ryan,Senior Engineer) engineering senrices in the amount of
$74,694.
b• Payment of Claims (Debbie Henderson, Approve payment in the amount of
Pg 23 Accounting Manager)
$1,174,677.46
7. BOARD MEMBER REPORTS �Discussions may take place; however, no action will be taken.)
8. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
REGULAR BOARD MEETING AGENDA- November 21, 2013 PAGE-2
9. GENERAL MANAGER REPORT (Discussions may take piace; however, no action will be taken.)
Status update on waterline Garfinkle/TJ Maxx Building
California Voting Rights Act- Issue update
10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
11. NOTICE OF FUTURE MEETINGS/EVENTS
Past Meetings/Events
11/13/13- 10:00 a.m. EI Dorado County Water Agency Meeting
1 1/14/13- ECC (Employee Communications Committee Meeting) at District
11/18/13-Water and Wastewater Operations Committee Meeting at District
Future Meetings Events
11/28/13- 11/29/13 District Office Closed (Thanksgiving)
12/2/13-3:30 p.m.- Water and Wastewater Operations Committee Meeting at District
12/3/13- 12:00 noon-Mountain Counties Water Resources Association Meeting
12/5/13-2:00 p.m. -STPUD Regular Board Meeting at District
12. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified
below. Closed Session is not open to the public; however, an opportunity will be
provided at this time if inembers of the public would like to comment on any item
listed. Three minute limit.)
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal
Pg 39 Counsel Existing Litigation re: EI Dorado County Superior Courf Case
SC20120227 GRCLT Condominium vs.South Tahoe Public Utility District
(Filed 10/22/12)
b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal
Pg 41 Counsel Existing Litigation re: False Claims Act Case: United States, the States
Of California, Delaware, Florida, Nevada, and Tennessee and the
Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil
Action No. ED CVO6-0055-GW, United States District Courf for the Central
District of California
(Intervened 02/04/10)
c. Pursuant to Government Code Section 54956.9(a)/Conference with Legal
Pg 43 Counsel - Existing Litigation re: Los Angeles County Superior Court Case
No. BC459943, State of Nevada, et al. v. J-M Manufacturing, 2f C11. (Intervened
02/04/10)
d. Pursuant to Government Code Section 5456.9(b)/Conference with Legal
Pg 45 Counsel Anticipated Litigation (one potential case).
ACTION/REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
ADJOURNMENT (The next Regular Board Meeting is December 5, 2013, at 2:00 p.m.)
REGULAR BOARD MEETING AGENDA- November 21,2013 PAGE-3
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.
A complete agenda packet,including all backup information is available for review at the meeting and at the
District office during the hours of 8:00 a.m.-5:00 p.m.,Monday through Friday. A recording of the meeting is
retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for
identification purposes only and will not necessarily be considered in the order in which they appear on the
agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the
time specified,but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the
same time the agenda items are heard;comments should be brief and directed to the specifics of the item
being considered. Please provide the Clerk of the Board with a copy of all written material presented at the
meeting.Comments on items not on the agenda can be heard during "Comments from the Audience;"
however,action cannot be taken on items not on the agenda.
Backup materials relating to an open session item on this agenda,which are not included with the Board packet,
will be made available for public inspection at the same time they are distributed or made available to the
Board,and can be viewed at the District office,at the Board meeting, and upon request to the Clerk of the
Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to
accommodate participation of the disabled in all of the District's public meetings. If particular accommodations
are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made
at least 48 hours in advance of the meeting.
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�h'U77LITY���
CONSENT CALENDAR
November 21, 2013
ITEMS REQUESTED ACTION
a. South Tahoe Public Utility District Medical Fiexible Amend the 2013 South Tahoe
Spending Account Reimbursement Plan Public Utility District Medical
(Debbie Henderson, Accounting Manager) Flexible Spending Account Plan
Pg � allowing carry-over of$500 into a
subsequent plan year.
b. Association of California Water Agencies (ACWA) 2014 Authorize 2014 Membership dues
(Richard Solbrig, General Manager) renewal in the amount of$19,035.
Pg 5
(1)Authorize exception to bidding
c. Water Meters (James Cullen, Inspections Supervisor) procedures as outlined in the
Pg� Purchasing Policy for a sole source
purchase of standardized
supplies; and (2) Authorize
purchase of Sensus MXUs and
meters from Western Nevada
Supply in the amount of$42,000
including tax.
Approve Change Order No. 1 to
d. Diamond Valley Ranch Replacement Well Project Cascade Drilling L.P. for$450.
(Ivo Bergsohn, Hydrogeologist)
Pg 9
e. Regular Board Meeting Minutes: November 7, 2013 Approve Minutes
Pg 13
,
South Tahoe Public Utility District■ 1275 Meadow Crest Drive•South Lake Tahoe, CA 96150
Phone 530.544.6474■ Facsimile 530.541.0614■www.stpud.us
General Manager
...
Richard H.5olbrig
� , .��--,'--�.
�''�'a'C���. Directors
���� ' � �� Chris Cefalu
"� ��l Jame6 R.JoneS
a�F�" ► � r ♦ � RandyVogelgesang
�'�b I�c U��I�-�� p��t���� Kelly Sheehan
Eric Schafer
127�Meadow Cnest Drive•5outh E.ake Tahae•CA 96150-74Q1
Phone 530 544�474��ax 530 541-0�1�•www.5tpud,us
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: November2l, 2013
ITEM-PROJECT NAME: South Tahoe Public Utility District Medical Flexible Spending
Account Reimbursement Plan
REQUESTED BOARD ACTION: Amend the 2013 South Tahoe Public Utility Distric�TTv edical
Flexible Spending Account Plan allowing carry-over of$500 into a subsequent plan
year.
DISCUSSION: On October 31, 2013, the Department of Treasury modified the
Unreimbursed Medical Flexible Spending Account 'use it or lose it' rule to allow carry-
over of up to $500 of unused AFLAC/WageWorks funds into each subsequent plan
year.
The change is effective beginning with the 2013 (current) plan year. A plan
amendment is required to effect this change.
Potential cost savings of slightly more than 7% to the District are possible for each dollar
contributed by the employee for the employer match for Social Security and Medicare
tax. Increased participation is anticipated by AFLAC/WageWorks for those employees
who may not have parficipated in the past due to the risk of losing their contributions to
the plan.
Amounts carried-over do not reduce the maximum election amount ($2,500 for 2013
and 2014 respectively.) At the end of each future plan year, the previous year carry-
over would expire and employees would again be eligible to carry-over a maximum of
$500.
—1—
i
Debbie Henderson
November 21,2013
Page 2
SCHEDULE: Approve plan change by 11/21/13; forward plan amendment to
AFLAC/WageWorks by 11/30/13
COSTS: n/a
ACCOUNT NO: n/a
BUDGETED AMOUNT AVAILABLE: n/a
ATTACHMENTS: Plan amendment
CONCURRENCE WITH REQUESTED ACTION: CATEGORY:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-2-
Wa e � f
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PlAN AMEI►�MENT
ARTlCIf I
PREAIUI$tE
1.1 Adaptior�and e�date of amendment,The Empbyer adcpts this AnrtndmeM ta tltie
South �ahoe PUD f l�x ible s�end:ing plan (erKer name of pianJ('pfaM�to rcflect
char�rs m fritemal Rev�tnue Cak{QtG)Settior�125(ij.as amended by the 1�Re�ver►ue S�ervice
pRS�Natioe 2013-71.The empioy�r and Plan�ponsar icitends th�s Arr�endmertt as good faich
oornR�ia�ce with the rcqu�tments of th�Notice.This Atnendmd�t shaii bc eifectirrt an ar after ttK
d�te the Employ�r ttecrts�rt Sett�rn ZI below. �
!.2 Ekct�on�Carty�r. to tt�exoenf d�at the P1a�contafis'erace Period`taneuage,sak!lan�a�e
fiar aay'grau Period'for tfic Neahh flex�k sp�nd'm�accaunt(fieatth FSA}wi�be w�ided fior Pian
Ytars fo�ring d�e Plan year that carryrover is adopted a�td wch{a�uaEe sha�!�e rcpiaced with the
�c�rYawer"IanEeia�t ottt�cted b+efaw.
1.3 S�per�n af inconsis�eent proykions.this AmandmtM sha�suptrsed�the prov�sions af the Ptan
ta tt►�extent tf�ost pnavi�ions art�co�sistent r�iEh the prv�riiions o�th�s Amendment.
ARTfCtf t!
CJIRRYQVER ELECTYQN
2.1 Eff�Eive t�t.Thjs Amendmertit�cntertd ir�ta as of the date a�ti'med belotiv anci shap be t�Fect�ve
�a' Q the ZQ13 Plar�yea�and s
beYand a' ❑ ifie 2024 P{an yt2tr�d�ey�nd.
2.2 Carryove�AmounL'Th�Rian sfta�proYide f�r a caEryavef of 550f1 af ariy anxx�nt rcmair�r�;�mused
M a heatth FSA as af tt�e�d af the[�n ar. Such ,m
Y� c�nry�over arr�unt may be us�ed w pay cx relmburse
rriedica!expertses under tt�h�atth FSA inctNrtd dur�g th�enL�e Ptan year tt�whidt h is tarried ov�ef.
2-3 FarddRe�t Opt Out. tVatwith�ding the�o�cirig,any Ptan pa�ld�parit shall have the�ht m opt
out a#the carryaver if such PartkipaM has ak�eady enro�ed in a health rarc savings accae�M for tl�e
ft�Noyvi�Platt ytar.
Th�s Am�ndment has bten txecuted as of t#�t date si�ned.
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Etteafl; nhussmann@stpud.dst.ca.us
TiW: Human Resources Director
��� South Tahoe Public Utility District
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General Manager
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! � �� a�"'""� Directore
�� y�; �� Chris Cefalu
��� James R.Jones
� ������/ � V��� If ��� t/I �V V Randy VogeigeSang
� Kelly 5heehan
Eric Schafer
1275 Meadow Craest Drive•5outh i.ake Tahoe�CA 9615Q-�401
Phone 530 S�kF-6474•Fax 530 54i-QC�i4•wwvv�*�,��
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BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: November 21, 2013
ITEM-PROJECT NAME: Association of California Water Agencies (ACWA) 2014
RfQUESTED BOARD ACTION: Authoraze 2014 Membership dues renewal in the amount of
$19.b35. '
DISCUSSION: For more than 20 years the District has been an active member of the
ACWA. ACWA represents more than 450 water agenGies statewide who collectively
deliver more than 90%of the water in California. The District is represented on regional
issues (R�gion 3 Board of Directors), federal legislative advocacy efforts (Federal Affairs
Committee), state legislative advocacy efforfs (State Legislative Committee) and water
quality and regulatory issues (Clean Drinking Water Sub-Committee).
SCHEDULE: 2014 Dues
COSTS: $19,035
ACCOUNT NO: 2019-6250
BUDGETED AMOUNT AVAILABLE: �24,000
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES �A NO
CHIEF FINANCIAL OFFICER: YES NO
-5-
General Manager
�� Richard H.Solbrig
� �
� �� � Directore
�� �� Chris Cefalu
-+�e-""` ����i� i � r James R.Jones
� i"�t(!'�'"`�{ �j�}-���.{� Randy Vogelgesang
� V!E V�V � (� V Kelly Sheehan
Eric Schafer
12"�5 Meac�,pw CneSt Driu�+SOUth Lake Tahr�+GA 96150-74a1
Phone 53U��q�4-�474•Fax 53C)541-4614•wwtiw.stpud.u5
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: James Cullen, Inspections Supervisor '
MEETING DATE: November 21, 2013
ITEM-PROJECT NAME: Water Meters
REQUESTED BOARD ACTION: (1) Authorize exception to bidding procedures as outlined
in the Purchasing Pmlicy for a sole source purchase of standardized supplies; and
(2) Authorize purchase of Sensus MXUs and meters from Western Nevada Supply in the
amount of$42,000 including tax.
DISCUSSION: Staff would like to purchase a total of 150 water meters to replace
outdated meters.
To ensure that all parts will perform with the District's electronic meter reading system,
the District only purchases meters and MXUs manufactured by Sensus (as reauthorized
by the Board on May 21, 2009). Western Nevada Supply is the sole source supplier for
Sensus in this area.
This item has been reviewed by the District's Purchasing Agent.
SCHEDULE: Order by February 15, 2013
COSTS: $42,000 (includes tax and freight)
ACCOUNT NO: 2038-8472
BUDGETED AMOUNT AVAILABLE: $144,300
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Wpter
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-7-
6eneral Manager
Richard H.Solbrig
� +� w� Directors
`r � �� � �� Chris Cefalu
4�� James R.Jones
� �la V i�i✓ � {/��� V' ��,'�,,� V�`�j�/ RanAy Vogelgesang
� Kelly 5heehan
Eric 5chafer
1275 Meadow Cn�t Drive•5outh Lake Tahae•CA 96150-74Q1
Pha�e 530 5Q�4�-F.�474 s fax 53U 541-Q614�www szpud.u5
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: November 21, 2013
ITEM- PROJECT NAME: Diamond Valley Ranch Replacement Well Project
REQUESTED BOARD ACTION: Approve Change Order No. 1 to Cascade Drilling L.P. for
$450.
DISCUSSION: The itemized parts of Change Order No. 1 is as follows:
Item No.l for$450 is to add a temperature log to the logging program specified for the
down-hole geophysical surveys. Temperature logs are used to identify the depths at
which groundwater enters or exits a borehole.The logging program specified under
Section 33 21 00, Part 3.03. D did not include a temperature log. The District requested
that a temperature log be added to the logging program on September 24, 2013.
SCHEDULE: As soon gs possible
COSTS: $450.00
ACCOUNT NO: 1029-8161
BUDGETED AMOUNT AVAILABLE: <$2,896>
ATTACHMENTS: Change Order No. 1 (11/21/2013)
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
�I
-9-
o t" rA CHANGE ORDER NUMBER 1
�..� ...,�:.�,� Project: DIAMOND VALLEY RANCH REPLACEMENT WELL
qse �6� PROJECT
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V���TiLITY �5�� Contractor: CASCADE DRILLING L.P.
Date: 11.21.2013 PO #: P26680
The Contract Shall Be Changed As Follows:
1) Increase $450.00 to add a temperature log to the Geophysical Logging Survey
services, as per the potential Contract Change Order No. 2, dated September 26,
2013.
TOTAL FOR ITEM 1: $450.00
TOTAL FOR CHANGE ORDER NO. 1, ITEMS 1 IS: $450.00
Ori inal Contract
g $105,842.00 60 Calendar Days
Previous Change Order $0.00
Current Contract $105,842.00 60 Calendar Days
THIS CHANGE ORDER $450.00 o Calendar Days
New Contract Total $106,292.00
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change
in contract price and/or contract time noted is full settlement for costs incurred because of the change(s)
described, unless specifically noted in individual description(sj.
Date:
Authorized By STPUD Board President
Date:
Accepted By Contractor
Date:
Reviewed By
-ii-
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% �'UTnITY D1
SOUTH TAHOE PUBLIC UTILITY D
ISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Rand Vo el esan , Director Keli Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
November 7,2013 ,
�
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, November 7,
2013, 2:00 p.m. at the District Office located at 1275 Meadow Crest Drive, South Lake Tahoe,
California.
80ARD OF DIRECTORS: ROLL CALL
President Schafer; Directors Cefalu, Jones, Sheehan, Vogelgesang
STAFF: Bergsohn,�le�lsae, Cotulla, Guttry, Sciuto, Solbrig, Stanley,
Thiel, Attorney Kvistad
GUESTS: Brooke Laine, Councilwoman, City of South Lake Tahoe;
Ed Wallace, Northwest Hydraulic Consultants
Moved Cefalu Seconded
— Vogel esang/Passed Unanimouslv to CONSENT CALENDAR
approve the Consent Calendar as submitted:
a. Alpine County Annual Pact/Mitigation/Compensation-
Authorized payment of District's annual mitigation fee to Alpine
County in the amount of$113,200.
b. Public Oufreach-Authorized staff to execute Telecasting
Contract with Outside Television dba Lake Tahoe TV, dated
December 1, 2013- November 30, 2014, in the amount of
$18,735.
c. California Association of Sanitation Agencies (CASA) -
Authorized 2014 membership dues renewal in the amount of
$15,600.
d. Water Rate Study Update-Authorized staff to approve an
update to the 2011 water rate study by HDR Engineering, in an
amount not to exceed $22,360.
e. Regular Board Meeting Minutes: October 3, 2013-Approved
—13—
REGULAR BOARD MEETING MINUTES- November 7,2013 PAGE-2
f. Regular Board Meeting Minutes: October 17, 2013- Approved
ITEMS FOR BOARD ACTION
Staff presented information regarding projects on Pioneer Trail. AUTHORIZE STAFF TO
INCREASE PURCHASE
Moved Jones/Seconded Cefalu/Passed Unanimouslv to authorize ORDER #P26323 IN THE
staff to increase Purchase Order #P26323 in the amount of$14,500. AMOUNT OF $14,500 TO ;
(1) COMPLETE PAYMENT
TO TWO TEMPORARY
fMPLOYEES THROUGH
OCTOBER 31, 2013; AND ��
---- ���_I�€TA�Pd-0Fd�------- - �
TEMPORARY EMPLOYEE
TO FILL IN FOR THE FULL-
TIME EMPLOYE WHO `
RESIGNED IN AUGUST '
k
Staff presented information regarding annual estimates on patch AUTHORIZE STAFF TO r
paving. INCREASE PURCHASE ;
ORDER #P26737 TO �
Moved Vogelqesang/Seconded Jones/Passed Unanimouslv to THOMAS HAEN z.
authorize staff to increase Purchase Order #P26737 to Thomas Haen COMPANY IN THE �
� Company in the amount of $13,723.92. AMOUNT OF $13,723.92, �
TO COMPLETE PAYMENT �
OF PATCH PAVING
SERVICES THROUGH �
OCTOBER 31. 2013 �
1
i
�
Ed Wallace from Northwest Hydraulic Consultants narrated a AUTHORIZE STAFF TO �`
PowerPoint presentation on the Truckee March Sewer Facilities ACCEPT AMENDED `
COST PROPOSAL FROM �
Protection Project. ;
NORTHWEST HYDRAULIC �
Moved Jones/Seconded Sheehan/Passed Unanimouslv to authorize CONSULTANTS (NHC) TO �
staff to accept the amended cost proposal from Northwest PROVIDE ENGINEERING �
Hydraulic Consultants (NHC) to provide engineering planning and PLANNING/PERMITTING �
permitting services through June, 2014, for the Truckee Marsh Sewer SERVICES THROUGH �
Facilities Protection Project. JUNE, 2014, FOR THE �
TRUCKEE MARSH SEWER €
FACIUTIES PROTECTION �
�
PROJECT. ACCEPTANCE '
OF THE AMENDED COST I
PROPOSAL WILL RAISE
THE CONTRACT CEILING
UNDER PURCHASE
� ORDER #P26724 TO
$258,013
Moved Cefalu/Second Voqel eq sanq/Passed Unanimously to PAYMENT OF CLAIMS
approve payment of claims in the amount of$1,838,401.14.
-14-
REGULAR BOARD MEETING MINUTES-November 7, 2013
PAGE-3
President Schafer reporfed he received a call from a community BOARD MEMBER
member regarding the recent Tahoe News article and shared their REPORTS
conversation.Shafer further reporfed the Board is scheduled to
meet with Rauch Communications on Tuesday.
Director Jones reported he will be attending an EI Dorado County BOARD MEMBER
Water Association meeting next week with Solbrig. REPORTS
Solbria reported he attended a State of California Office of (continued)
Planning and Research meeting on Monday to meet with
representatives from the Sierra regarding the water action plan. GENERAL MANAGER
Solbria further reported he and Bird attended an Alpine County REPORTS
meeting last week which included information regarding Sorensen's
Resort and proposed changes to the association mitigation
monitoring fee. Solbrig will bring the proposed monitoring fee
changes forward at a future meeting.
Staff gave an update on the TJ Maxx-Garfinkle project.
Sciuto gave an update on the Sky Meadows project STAFF/ATfORNEY
REPORTS
The Board adjourned to closed session at 3:14 p.m. ADJOURNMENT TO
� CLOSED SESSION
The Board reconvened to open session at 3:28 p.m. RECONVENED TO OPEN
- __ __
_ _ ___ -SESSION
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re:
existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT
Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12)
No reportable Board action
b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee
and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No.
ED CVOb-0055-GW, United States District Court for the Central District of California.
No reportable Board action
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Courf, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reportable Board action
d. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Anticipated Litigation (one potential case).
No reaortable Board action. -15-
REGULAR BOARD MEETING MINUTES- November 7,2013 PAGE -4
3:29 PM ADJOURNMENT ;
Eric W. Schafer, Board President
South Tahoe Public Utility District
ATTEST:
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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�� General Manager
� ♦ ��,5(} � � Richard H.5olbrig
� � � � V
� �� Directpry
ChriS Cefalu
''�i �r` ���!.� James R.Jones
�� ������\J �j��}"'�j�� Randy Vogelgesang
�r � �/ � Kelly 5heehan
Eric Schafer
1275 Me�iaw Gr�eSt Drive+5auth Lake Tahoe•CA 96150-7401
i'horie 53U 5�44-�474�Fax 530 541-�14•www5tpud.c�
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: �
Julie Ryan,Senior Engineer
MEETING DATE: November2l, 2013
ITEM-PROJECT NAME: Luther Pass Power and Control Project
REQUESTED BOARD ACTION: Approve proposal from GHD for engineering senrices in the
amount$74,694.
DISCUSSION: In December, 2012, the Board approved a proposal from GHD for an
alternatives evaluation to assess options for upgrades to the power and control systems
at the Luther Pass Pump Station (LPPS). GHD was selected-for t�i�-werk-�esed on their
response to a Request for Proposal from the District.
GHD performed the alternatives evaluation in cooperation with Staff, and has provided
a technical memo defining the alternatives with conceptual level cost estimates. Based
on the alternatives evaluation, Staff has identified the preferred option for LPPS, which
includes the following primary tasks: convert the power source from 2.4kV to 4.16kV;
replace motors, motor controllers and motor instrumentation; replace programmable
logic controllers (PLCs); upgrade SCADA, instrumentation and communication; and
replace pump discharge and control valves.
To develop the attributes of the major elements of the proposed project, Staff has
requested that GHD prepare a Basis of Design Reporf (BODR). GHD's proposal includes
the following services, described in more detail in the attached Scope of Work:
• Hold a kickoff meeting with the District Staff;
• Confirm the District's preferences for the proposed project;
• Develop design parameters for the proposed elements of the project;
• Present design parameters in a BODR;
• Conduct a review meeting to refine the elements of the design; and
• Finalize the BODR.
-17-
Julie Ryan
November 21,2013
Page 2
GHD proposes to provide these services on a Time and Materials basis not to exceed
$74,694, as shown on the attached Cost Estimate. This BODR will inform detailed design
and the development of construction documents, which will be scoped following
completion of the BODR. With Board approval the work will be performed as Task Order 4
#2 under GHD's existing Master Services Agreement with the Dist�ict.
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SCHEDULE: As soon as possible
COSTS: $74,694
ACCOUNT NO: 1029-8330/LPPOWR
BUDGETED AMOUNT AVAILABLE: $1,505,874
ATTACHMENTS: GHD Scope of Work and Cost Estimate
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES '�L� NO
CHIEF FINANCIAL OFFICER: YES NO
-18-
South Tahoe Public Utility District
Luther Pass Pump Station
Power and Controls Reliability Upgrades Basis of Design Report
Task Order Scope of Work
Five years has passed since the Luther Pass Pump Station (LPPS) condition assessment and
alternatives analysis evaluation was completed. Since then the District has implemented some of
the recommended improvements identified in the evaluation, namely the addition of a permanent
standby diesel engine generator, the seismic retrofit of the main building, and site drainage
improvements. In the meantime, the District has noted not substantial decline in puxnp
performance. Accordingly, the District and GHD have recently completed the next milestone in
the LPPS asset management plan by further evaluating the alternatives for reliability upgrades to
the power and control systems at LPPS. With the LPPS Power and Control Evaluation (PCE)
completed and preferred alternative confirmed (upgrade of pump station power to 4,160 volts,
{
replace pump motors and provide soft start for the pump motors, and other related
improvements),the District has requested that GHD prepare a Basis of Design Report(BODR)to
develop the proposed improvements.
GHD in partnership with the District proposes to develop the power and controls reliability
upgrades BODR and build upon the recommendations of the PCE by developing the prefened
alternatives to the next level of design detail. The BODR will establish the basic design criteria
necessary to for completing a detailed design. The BODR will describe siting for the
improvements, equipment selection criteria, equipment specifications, applicable Code
requirements for essential facilities, hydraulic operational requirements and constraints, voltage
conversion from 2,400-volts to 4,160 volts, coordination w�th the power utility to upgrade the
service substation, SCADA upgrade and integration with the e�cisting District infrastructure, and
construction sequencing and phasing constraints. The BODR will also identify and assess options
for associated system elements, such as piping upgrades, which may be required for proper
integration of the power and control sytems into the existing pump station.The major tasks of the
BODR will include:
Task 1 —Project Management
Task 2—Project Kickoff, Site Visit,and BODR Altematives Confirmation
Task 3—BODR Development
Task 4—Final BODR
Task 1 -Project Management
GHD will prepare a workplan identifying all major tasks and milestones. Staff assignments, task
prerequisites, and detailed schedule breakdowns will be developed under this task. The workplan
communicates to all project stakeholders what is being done, who is responsible, and when tasks
start and stop. Major schedule milestones include:
• Task 2-Kick-Off/Site Visit/Alternatives Confirmation By January 14, 2014
• Task 3 -Basis of Design Report Draft Development By March 26, 2014
• Task 4.1 -Draft Review Meeting By Apri123,2014
• Task 4.2 -Final Basis of Design Report By May 14, 2014
Scope of Work _1�_ Rev.0 11-06-13
GHD will regularly evaluate project staff`mg requirements and assign staff as needed to meet
project quality and schedule requirements. Using the work plan developed at the beginning of the
project GHD will track the budget and schedule for each task. GHD will submit invoices each
month summarizing the work accomplished and budget status.
GHD will provide ongoing quality assurance and quality control (QA/QC) activities for the
project. Our QA/QC will ensure that the work products are completed to District's, GHD's and
industry standards.
Task 2-Project Kickoff Meeting, Site Visit,and BODR Alternatives Confirmation
At the conclusion of the LPPS PCE, the District-preferred alternative for reliability upgrades to
the pump station power and control systems included the following improvements:
1. Change LPPS primary power service from 2,400 volts to 4,160 volts.
a. Replace existing motors with high efficiency motors.
b. Replace existing pump motor controllers with soft start motor controllers.
c. Replace existing medium voltage switchgear with new SkV rated metal-clad
outdoor switchgear.
d. Replace existing utility substation equipment including the single phase
transformers with new pad mount 4,160 volt secondary pad mount 3-phase
transformer.
2. Replace existing PLC, enclosure,and HMI with a similar configuration to existing.
3. Provide SCADA system capable of monitoring, controlling, storing and forwarding data
locally and remotely to the central facility.
4. Replace motor instrumentation.
5. Add pump controls and instrumentation for efficiency monitoring.
6. Replace discharge isolation and control valves.
GHD will begin the project with a kick-off ineeting with District staff designed to:
' • Review recommendation of the LPPS PCE with the District staff;
•
Discuss any open topics related to the PCE, including but not limited to the options for
isolation and control;
• Discuss any new ideas and/or options that will enhance the mission and goals of the PCE,
increase reliability and reduce cost, such as adding a jockey pump for filling the line; and
� Confum the prefened suite of LPPS improvements that will be assessed in the BODR.
As part of the kickoff ineeting, GHD will prepare a proposed outline/table of contents of the
s
Draft BODR for use during the meeting discussion. At the conclusion of the kickoff ineeting,
minutes will be generated that will assist in the development of the Draft BODR in Task 3. At "
the conclusion of the kickoff ineeting GHD staff who needs to visit LPPS to gather any �
additional information will do so at that time. �
Task 3—Basis of Design Report Draft Development �
With the kickoff ineeting complete, PCE alternatives selected and BODR content verified GHD s
will prepare a draft of the Basis of Design Report for LPPS improvements. The BODR will use #
the selected preferred alternatives from the PCE and will describe the improvements in sufficient �
detail to allow for development of plans and specifications in the next phase of the project. ;
Scope of Work Rev. 0 11-06-13
—2�0=
GHD has assumed that the District will provide the following background information to inform
the development of the BODR for LPPS:
1. Current pump performance data
2. Geotechnical Data
3. LPPS site topographic survey data
4. Process and Instrumentation Data related to any recent updates or upgrades at LPPS
5. LPPS site utility, electrical,and mechanical plans.
6. Pipeline condition data
While the outline/table of contents of the BODR will be confirmed during Task 1, it is expected
that it will likely follow the outline below:
1. Proj ect Background
2. LPPS Operational Requirements including Level of Service Discussion
3. LPPS Design Improvements Summary
4. Siting of Proposed Improvements
a. Civil Site Plan
b. Electrical Site Plan
c. Building Plan
d. Structure and Structural Requirements
e. Utility overhead pole line relocation and extension
5. Criteria and Specifications of Power Improvements
a. Proposed Single Line Diagram
6. Criteria and Specifications of Control Improvements
a. Proposed Ladder and/or SCADA Riser Diagram
7. Criteria and Specifications of Mechanical Improvements
a. Proposed Mechanical Layouts
b. Recommended Piping Modifications
8. Hydraulic Transient Evaluation
9. Construction Phasing/Sequencing
10. Power Utility Coordination
11. Integration with existing District SCADA Infrastructure
12. Required Pernutting
13. Pre-design Level Estimate of Probable Cost
The draft BODR will be transmitted in electronic PDF format for review and comment by the
District.
Task 4—Draft Review Meeting and Final Basis of Design Report ''
At the initiation of Task 4,GHD and the District will review and discuss the draft BODR. At the
conclusion of the meeting GHD will prepare the final Basis of Design Report which will include
comments and edits identified during the District review of the draft Report. The fmal report will
be delivered in both an electronic format and hard copy format; five hard copies will be provided
and one CD with the repor�in PDF format.
Scope of Work _2�= Rev.0 11-06-13
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—22—
I
PAYMENT OF CLAIMS
FOR APPROVAL
November 21, 2013
Payroll 11/12/13 442,445.30
Total Payroll 442,445.30
ADP & Insight eTools 720.02
AFLAC/WageWorks-claim payments and fees 559.74
American Express 0.00
Bank of America 0.00
BBVA Compass Bank 0.00
BHFS legal services 20,072.49
CDS-health care payments 0.00
Union Bank 0.00
Total Vendor EFT 21,352.25
Accounts Payable Checks-Sewer Fund 581,308.99
Accounts Payable Checks-Water Fund 129,570.92
Accounts Payable Checks-Self-funded Insurance 0.00
Accounts Payable Checks-Grants Fund 0.00
Total Accounts Payable 710,879.91
Grand Total 1,174,677.46
Pavroll EFTs & Checks 11/12/13
-
EFT CA Employment Taxes & W/H 16,705.06
EFT Federal Employment Taxes & W/H 90,033.20
EFT CaIPERS Contributions 82,171.23
EFT Great West Deferred Comp 21,683.01
EFT Stationary Engineers Union Dues 2,377.74
EFT Retirement Health Savings 11,960.30
EFT United Way Contributions 140.00
EFT Employee Direct Deposits 211,833.03
CHK Employee Garnishments 1,273.83
CHK Employee Paychecks 4 267.90
,
Tota/ 442,445.30
-23-
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3 � -37- a
General Manager
Richard H.5olbrig
� ��� ���.., ,,,���+++���q Directore
'�Y�r�+• � �� � �� Chris Gefalu
James R.Jones
� �^^� Randy Vogelgesang
�1,.���!/"+ V'�""i�f tf� 1 }E 4•�^"�t �f"`'�"� Kelly 5heehan
V tr � LJ i,.� v� E.�v Eric Schafer
1275 Meackiw Cr�t Drive•5otath Cake Tahoe•CA 9615t)-7401
Phone 53a 54�1--647q-f Fax�30 54�-0614�www.�t�pud.us
BOARD AGENDA ITEM 12a
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: November 21, 2013
ITEM-PROJECT NAME: Conference with Legal Counsel- Existing Litigation
REQUESTED BOARD ACTION: Direct legal counsel.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: EI Dorado County Superior Courf Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utility District.
'i
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE: �'�
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES L� NO
CHIEF FINANCIAL OFFICER: YES NO
-39-
General Manager
Richard H.5olbrig
� • �� �
�� Directors
� ��� Chris Cefalu
r.% � {.%! V � �.
� �� Jame�R.Jonc6
♦ • Randy Vogelge5ang
�'ub{ic U�ilit� pt5tri�-� Ke1lySheehan
Eric 5chafer
12?5 Meadaw Cnest Driv�•5outh i.ake Tahoe•CA 9C15p-74Qt
Phone 530 5A�-6474*Fax 530 541-0614 R w4vvw.stpud.u�
----- -___ _ - __$OAftD�4-CENBA ITfM--��b
TO: Board of Directors
FROM: Paul Sciuto, Assistant General Manager/Engineer
MEETING DATE: November 21, 2013
ITEM- PROJECT NAME: Conference with Legal Counsel-Existing Litigation
REQUESTED BOARD ACTION: Direct staff.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: False Claims Act Case: United States, the States of California, Delaware,
� Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and
Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics
I��, Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for
the Central District of California.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
AITACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES �Z, NO
CHIEF FINANCIAL OFFICER: YES NO
-41-
�
General Manager
Richard H.5olbrig
���
_�t �,�$ � L�,. Directore
5�� ��� �� Chris Cefalu
� �� � James R.Jones
�
( � �� Randy Vogelgesang
�� �i (F''3�i�'+ �'�""�i(�f"'` t �������.{�.- Kelly 5heehan
� ���l���t.� U 11 1/�f [� Eric Schafer
u
1275 MeadowCr�t Drive•South Lake Tahoe*CA 96150-7401
I'fuine 530 544-6,47��Fax 530 541-�Q694•www.stpud.u5
�� BOARD AGENDA ITEM 1 2c
TO: Board of Directors
FROM: Paul Sciuto, Assistant General Manager/Engineer
MEETING DATE: November 21, 2013
ITEM- PROJECT NAME: Conference with Legal Counsel- Existing Litigation
REQUESTED BOARD ACTION: Direct Staff.
DtSCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session
may be held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
SCHEDULE:
COSTS:
1
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE: �
AITACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-43-
General Manager
Richard H.5olbrig
� �����`�� Directors
�� ChriS Cefalu
�� ���'� JameS R.Jones
1.1./ll �/ ! �
� �
� �� Randy Vogelgebang
� pu b I i c C,�t�1�ty D i�t ri c� Kelly Sheehan
Eric 5chafer
1275 Meadovv Cr�t Drive•5�outh lake Tahoe*CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpur.�.u5
BOARD AGENDA ITEM 1 2d
TO: Board of Directors
FROM: Paul Sciuto, Assistant General Manager/Engineer
MEETING DATE: November 21, 2013
ITEM- PROJECT NAME: Conference with Legal Counsel- Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(b)/Conference with Legal
Counsel Anticipated Litigation (one potential case).
;,
i
�
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE: '
AITACHMENTS: �
�
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
i
CHIEF FINANCIAL OFFICER: YES NO '
s
,
�
�
-45-