Minutes 02/20/2014 ��uTH TqhOF
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W. Schafer, President BOARD MEMBERS Randy�Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 20, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session,
February 20, 2014, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang
Staff: Melonie Guttry, Paul Hughes, Paul Sciuto, John Thiel, Julie Ryan
Attorney Gary Kvistad
CONSENT CALENDAR:
Moved Voaei eq sang /Second Sheehan/ Schafer Yes / Cefalu Yes / Jones Yes /
Sheehan Yes / Voqel e�nq Yes to approve the Consent Calendar as submitted:
a. Angora Creek Sewer Relocation Project- (1) Approved the Project Closeout
Agreement and Release of Claims for Thomas Haen Company, Inc.; and
(2) Authorized staff to file a Notice of Completion with the EI Dorado County
Clerk.
b. 2010 Filters Rehabilitation Project- (A) Approved Change Order No. 5 to
Industrial Services, Inc. (ERS) extending the contract by 994 days; and
(B) Approved project Closeout Agreement and Release of Claims for ERS.
ITEMS FOR BOARD ACTION a
2014 Water Meter Installation Project
Resolution No. 2904-12 provides that when bidding capital projects, the criteria
identified therein will be used to determine whether a project is substantially complex
such that it justifies a retention amount higher than 5%.
REGULAR BOARD MEETING MINUTES- February 20, 2014 PAGE-2
The proposed project includes the installation of approximately 1,500 residential water
meters at existing service connections. The meter areas include Tahoe Paradise,
Christmas Valley, Meyers, Gardner Mountain and the Y area, and other City
neighborhoods in the vicinity of Helen and Winnemucca, Conestoga, Brockway and
Mackinaw Streets. Staff recommended that the Board designate this project as
substantially complex and meriting a retention of 10% based on the following:
• The Lake Tahoe basin is a unique area, which, due to high
environmental sensitivity, is highly regulated by TRPA (Tahoe
Regional Planning Agency);
• Based on the limited construction season (May 1 -Oct 15)
within the Lake Tahoe Basin, the project must be timely
completed without the benefit of time extension.
Moved Cefalu / Second Voqelgesang / Cefalu Yes / Jones Yes / Schafer Yes /
Sheehan Yes / Voaelaesang Yes to authorize staff to advertise for construction
bids for the 2014 Water Meter Installation Project.
President Schafer opened the public hearing at 2:13 p.m. to receive public comments
on the 2014 Water Meter Installation Project as substantially complex. No public
comments were received and the public hearing was closed at 2:13 p.m.
Moved Vogelgesang /Second Jones / Cefalu Yes / Jones Yes / Schafer Yes /
Sheehan Yes / Vogelgesang Yes to find that pursuant to the facts described above,
the Project is substantially complex and requires a 10% retention limit.
Payment of Claims
Moved Sheehan/ Second Cefalu / Cefalu / Yes / Jones Yes / Schafer Yes /
Sheehan Yes / Vogelgesang Yes to approve Payment of Claims in the amount of
$1,641,063.18.
BOARD MEMBER REPORTS:
President Schafer reported he, Director Jones and Sciuto will be attending the ACWA
and CASA Conferences in Washington, D.C. February 24th through February 27in.
Schafer discussed the Kingsbury Grade road construction project and the traffic �
problems that will ensue in addition to a recent article regarding the City's concern
over the condition of their roads. He also related his intent to meet with TRPA in the
near future to encourage continued communication regarding common projects and
opportunities that affect the District.
GENERAL MANAGER REPORT:
Paul Sciuto stated he will be attending a Forest Senrice meeting on Tuesday, March 18,
2014, at 10:00 am in Reno to discuss fire partnership and he would like one board
member to attend as well.
REGULAR BOARD MEETING MINUTES- February 20, 2014 PAGE-3
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT•
Jones stated that Governor Brown has proposed $687M in aide due to the current and
ongoing drought situation, of which EI Dorado County (including the District) will apply
for a portion of these funds. A short list of the District's greatest needs was provided to
EI Dorado County which included water meters, water lines, water conservation and
ditch lining. Jones also stated he was elected Chairman of the Board for the EI Dorado
County Water Agency.
ADJOURNMENT TO CLOSED SESSION: 2:25 p.m.
RECONVENED TO OPEN SESSION: 2:32 p.m.
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION•
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal
counsel re: existing litigation re: EI Dorado County Superior Court Case
SC20120227 GRCLT Condominium vs. South Lake Tahoe Public Utility District
(filed 10/22/12).
No reportable Board action.
b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal
Counsel Anticipated Litigation (one potential case).
No re�ortable Board action.
ADJOURNMENT: 2:32 p.m.
G
Eric Schafer, resi nt
� J������ South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District