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SOUTH TAHOE PUBLIC UTILITY DISTRICT
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Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
March 6, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, March 6, 2014, 2:00
p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang
Staff: Tim Bledsoe, Ivo Bergsohn, Shannon Cotulla, Cuz Cullen, Randy Curtis, Melonie Guttry, Paul
Hughes, Nanc�,� Hussmann, Attorney Gary Kvistad, Julie Ryan, Paul Sciuto, Richard Solbrig
CONSENT CALENDAR:
Consent Item b (2014 Washington, D.C. Legislative Advocacy) was brought forward for discussion
prior to Board action.
Moved Vogelgesana /Second Cefalu /Schafer Yes / Cefalu Yes / Jones Yes /Sheehan Yes /
Vogelgesang Yes to approve the Consent Calendar with the exception of Item b:
a. Liability Insurance Claim Against STPUD Received from Countv of EI Dorado - Rejected claim
from County of EI Dorado in accordance with Government Code Section 913.
b. 2014 Washington, D.C. Legislative Advocacv-See Consent Item b brought forward.
c. Temporarv Help for Inspections - Approved contract with Blue Ribbon Temporary Personnel for
two temporary employees, in the estimated amount of $54,000.
d. Purchase of Three Water Qualitv Data Sondes- (1) Found that YSI is the only manufacturer of
the EXO data sondes units; (2) waived bidding procedures, as outlined in the District's
urce su lier• and 3
authorized urchase of three
Purchasing Policy, for sole brand/sole so pp , ( ) p
EXO data sondes and accessories from YSI in the total amount of $41,000.
e. Regular Board Meeting Minutes: Februarv 6, 2014-Approved February 6, 2014 Minutes
REGULAR BOARD MEETING MINUTES-March 6, 2014 PAGE-2
f. Regular Board Meeting Minutes: Februarv 20, 2014-Approved February 20, 2014 Minutes
Consent Item b Brought Forward for Discussion/Separate Board Action
Staff answered questions regarding the contract with ENS Resources, Inc., in the amount of
$81,696 for the Calendar Year 2014.
Moved Cefalu /Second Jones /Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes / Vogelgesanq
Yes to authorize extension of the contract with ENS Resources, Inc., in the amount of $81,696 for the
Calendar Year 2014.
ITEMS FOR BOARD ACTION:
a. 2014 Saddle/Keller Waterline Replacement Project
Resolution No. 2904-12 provides that when bidding capital projects, the criteria identified
therein will be used to determine whether a project is substantially complex such that it justifies
a retention amount higher than 5%.
The proposed project includes the replacement of approximately 5,200 linear feet of under-
sized and high maintenance waterlines in the vicinity of Keller Road and Saddle Road in the
City of South Lake Tahoe. This project also inciudes the installation of fire hydrants, check
valves and a pressure reducing valve to increase reliability of the water system under
emergency conditions.
Staff recommended that the Board designate this project as substantially complex, meriting
retention of 10% based on the following:
• The Lake Tahoe basin is a unique area, which, due to high
environmental sensitivity, is highly regulated by TRPA (Tahoe
Regional Planning Agency);
• Based on the limited construction season (May 1 -Oct 15)
within the Lake Tahoe Basin, the project must be timely
completed without the benefit of time extension.
President Schafer opened the public hearing at 2:14 p.m. to receive public comments on the
2014 Saddle/Keller Waterline Replacement Project as substantially complex. No public
comments were received and the public hearing was closed at 2:18 p.m.
Moved Jones /Second Sheehan / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes /
Voyelgesany Yes to authorize staff to advertise for construction bids for the 2014 Saddle/Keller
Waterline Replacement Project and to find that pursuant to the facts descr�bed above, the
project is substantially complex and requires a 10% retention limit.
b. 2014 State Streets Waterline Project
Resolution No. 2904-12 provides that when bidding capital projects, the criteria identified
therein will be used to determine whether a project is substantially complex such that it justifies
a retention amount higher than 5%.
REGULAR BOARD MEETING MINUTES-March 6, 2014 PAGE-3
The proposed project includes the installation of a Sanitary Sewer Force Main Bypass Station
and the replacement of approximately 1 1,750 linear feet of undersized and high maintenance
waterlines on Tahoe Keys Boulevard and the adjacent side streets (Jeffery St, Texas Ave,
Arizona Ave, Colorado Ave, Utah Ave, Montana Ave, Wyoming Ave, and Idaho Ave) in the
City of South Lake Tahoe. This project also includes the installation of fire hydrants, check
valves and a pressure reducing valve to increase reliability of the water system under
emergency conditions.
Staff recommended that the Board designate this project as substantially complex, meriting
retention of 10% based on the following:
• The Lake Tahoe basin is a unique area, which, due to high
environmentai sensitivity, is highly regulated by TRPA (Tahoe
Regional Pianning Agency);
• Based on the limited construction season (May 1 -Oct 15)
within the Lake Tahoe Basin, the project must be timely
completed without the benefit of time extension.
President Schafer opened the public hearing at 2:19 p.m. to receive public comments on the
2014 State Streets Waterline Project as substantially complex. No pubiic comments were
received and the public hearing was closed at 2:28 p.m.
Moved Jones /Second Vogelgesangl Schafer Yes / Cefalu Yes / Jones Yes /Sheehan Yes /
Vogelgesanc� Yes to authorize staff to advertise bids for construction for the 2014 State Streets
Waterline Project and to find that pursuant to the facts described above, the project is
substantially complex requiring a 10% retention.
c. 250 KW Generator, Bijou Pump Station
Moved Vogelgesanq /Second Sheehan / Schafer Yes / Cefalu Yes / Jones Yes /Sheehan Yes
Voqelgesang Yes to find that the MTU On-site Generators will be the sole brand for District
Generators and to authorize staff to go out to bid for one MTU 250 KW Generator.
d. Payment of Claims
Moved Schafer/Second Sheehan / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes /
Vogel ey sang Yes to approve the Payment of Claims in the amount of $707,540.01.
BOARD MEMBER REPORTS:
Director Sheehan reported the Finance Committee met on Tuesday, March 4, 2014, to review the
draft 2014-15 District budget. The committee is recommending Board approval for the Proposition 218
Notice to be mailed with the adequate and appropriate guidelines - Option 3. The next Public
Workshop is scheduled for March 26, 2014, at 2 p.m.
Director Jones and President Schafer gave updates on the ACWA Conference and CASA Meetings
they attended in Washington, D.C. February 24'" through February 27t".
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is scheduled for Wednesday, March 12, 2014.
REGULAR BOARD MEETING MINUTES-March 6, 2014 PAGE-4
GENERAL MANAGER REPORT:
Richard Solbria gave an update on public outreach program efforts. The Board gave input on a draft
letter announcing the March 26fh Public Workshop. Solbri also gave updates on the Ground Water
Management Plan and the District's findings on legal ad requirements pertaining to the Public Utility
Act.
STAFF/ATTORNEY REPORTS:
Staff gave a legislative update as well as an update on the public outreach program.
MEETING BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:22 p.m. to 3:30 p.m.
RECONVENED TO OPEN SESSION: 5:10 p.m.
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION:
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Anticipated Litigation (two potential cases).
No reaortable Board action.
b. Pursuant to Government code Section 54956.9(b)/Confierence with Legal Counsel Existing
Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utility District (fiied io/22/�2).
No reaortable Board action.
c. Labor Negotiations- Local 39-Mr. Austris Rungis joined the closed session via conference call.
No reaortable Board action.
ADJOURNMENT: 5:11 p.m.
c.�a
Eric Schafer, Board President
• South Tahoe Public Uti►ity District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District