Minutes 04/03/2014 So��H rahoF
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant Generai Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
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Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
; REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 3, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, April 3, 2014, 2:00
p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang
Staff: Brian Bartlett, Heidi Baugh, Tim Bledsoe, Melonie Guttry, Paul Hughes, Attorney Gary Kvistad,
Donielle Morse, Ken Phillips, Julie Ryan, Paul Sciuto, Chris Skelly, Richard Solbrig
Guests: Dan Johnson, Gerhardt 8� Berry Construction, Inc., Kae Reed, Lake Tahoe News
CONSENT CALENDAR:
Moved Cefalu / Second �fo4elgesanq /Schafer Yes / Jones Yes /Sheehan Yes / Vogelgesang Yes to
approve the Consent Calendar as submitted:
a. Resolutions to Submit Application for Diamond Vallev Ranch Recycled Water Project Loan -
Adopted Resolution Numbers 2942-14, 2943-14 and 2944=14 to apply for Diamond Valley
Ranch Recycled Water Project Loan.
b. 2014 Saddle Keller Waterline Re�lacement P�oject-Approved Amendment #1 to existing Task
Order #6 for Farr West Engineering for changes to design scope, bid period services,
construction period services and as-builts, for an amount not to exceed $18,900.
I�� c. Harrison Avenue Erosion Control Project - Authorized staff to enter into an Agreement with the
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( City of South Lake Tahoe to provide the relocation of water and sewer utilities.
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d. Temporarv Water Efficiencv Technician - Approved contract with Blue Ribbon Personnel
Services for one temporary Water Efficiency Technician, in the estimated amount of$27,000.
REGULAR BOARD MEETING MINUTES-April 3, 2014 PAGE-2
e. Temporarv Water Educator-Approved contract with Blue Ribbon Personnel Services for one
temporary Water Educator in the estimated amount of$16,000.
f. Information Technoloav Strateqic Plan-Authorized staff to enter into a contract with NexLevel
Information Technology, Inc., for professional services to develop an Information Technology
Strategic Plan Update and to complete a Network Vulnerability Assessment.The cost will be
$33,200 and funding is available in the current year budget.
! g. Truckee Marsh Sewer Facilities Protection Project-Awarded project to lowest responsive,
'� responsible bidder, Nevada Division of Forestry, in the amount of $28,600.
h. Groundwater Manaqement Plan Update -Approved the list of Stakeholder Advisory Group
(SAG) appointees for the Groundwater Management Plan Update (GWMP).
i. Two Sludge Grinder Replacements-Authorized staff to advertise for bids for two Sludge
Grinder Replacements.
j. Water Rate Studv Contract Amendment -Approved an amendment to the October 25, 2013,
water rate study by HDR Engineering,in the amount of$4,950.
k. Reaular Board Meeting Minutes: March 20. 2014-Approved March 20, 2014, Minutes.
ITEMS FOR BOARD ACTION:
a. 2014 State Streets Waterline Project-Staff presented an overview of the project and the three
items that have been protested by Sierra Nevada Construction. Attorney Kvistad gave an
overview of the legal requirements for the protest, followed by staff summarizing results of the
District investigation of the three Sierra Nevada Construction bid protests.
Moved Schafer / Second Jones / Schafer Yes / Cefalu Yes /Jones Yes /Sheehan Yes /
Vogel_ e�ng Yes to (1) Waive minor bid deviation; (2) Award Bid to lowest responsive,
responsible bidder, Gerhardt & Berry Construction, Inc., in the amount of$3,346,572.70; (3)
deny the bid protest submitted by Sierra Nevada Construction, finding that Gerhardt 8� Berry
Construction, Inc., satisfies all the requirements of the bid process.
b. Payment of Claims
Moved Voqel_aesang / Second Sheehan /Schafer Yes /Cefalu Yes / Jones Yes / Sheehan
Yes /Voqelgesang Yes to approve the Payment of Claims in the amount of$778,919.31.
BOARD MEMBER REPORTS:
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President Schafer presented information regarding a Bill introduced by Senator Boxer addressing
drought relief legislation being proposed in the Senate.
REGULAR BOARD MEETING MINUTES-April 3, 2014 PAGE-3
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones reported he and Solbrig will attend the meeting on Wednesday, April 9, 2014.
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I GENERAL MANAGER REPORT:
Richard Solbria gave an update on the public outreach program. He and Hughes attended the
Aspens Project Grand Opening on March 27, 2014. Solbrig presented information regarding the
District's storage policy of the regular Board Meeting audio recordings on the website. By consensus,
these recordings will remain on the website for two years.
STAFF/ATTORNEY REPORTS:
Staff reported the Prop 218 Notice was sent to the printer this morning for preparation and mailing.
Staff reported on an ongoing issue with the City of South Lake Tahoe Fire Department regarding fire
line sizing. This issue will be brought back to the Board in two weeks to give a status update.
ADJOURNMENT TO CLOSED SESSION: 2:38 p.m.
RECONVENED TO OPEN SESSION: 2:58 p.m.
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION:
a. Pursuant to Government code Section 54956.9(b)/Conference with Legal Counsel Existing
Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utility District (fi�ed to/22/�2).
No reportable Board action.
b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Anticipated Litigation (one potential case).
No re�ortable Board action.
c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re:
Memorandum of Understanding with Stationary Engineers, Local 39 Present at this Closed
'�, Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy
Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer.
No reportable Board action.
REGULAR BOARD MEETING MINUTES-April 3, 2014 PAGE-4
ADJOURNMENT: 2:58 p.m.
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Eric Schafer, Board Member
' South Tahoe Public Utility District
Melonie Guttry, Clerk of the oard
South Tahoe Public Utility District
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