Minutes 04/17/2014 �o�TH TANpF
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 17, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, April 17, 2014, 2:05
p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang
Staff: Brian Bartlett, Heidi Baugh, Ivo Bergsohn, Tim Bledsoe, Shannon Cotulla, Cuz Cullen, Randy
Curtis, Melonie Guttry, Paul Hughes, Attorney Gary Kvistad, Lynn Nolan, Julie Ryan, Paul Sciuto,
Richard Solbrig, John Thiel
Guests: Kevin Brazell, Vice President, Aspen Developers; Scott Carroll, Associate Environmental
Planner, California Tahoe Conservancy; Danielle Hughes, Associate Hydrologist/Geologist, AECOM
CONSENT CALENDAR:
Moved Cefalu / Second Sheehan / Schafer Yes / Jones Yes / Sheehan Yes / Vo4elgesang Yes to
approve the Consent Calendar as submitted:
a. 2014 WATER METER INSTALLATION PROJECT - (1) Authorized exception to bidding procedures
as outlined in the Purchasing Policy for a sole source purchase of standardized supplies; and,
(2) Authorized purchase of Sensus Meters and Radio-Read Units from Western Nevada Supply
in the estimated amount of $433,134.
b. TEMPORARY HELP FOR INFORMATION TECHNOLOGY DEPARTMENT-Approved renewal of
contract with Blue Ribbon Personnel Services for a temporary Special Projects Technician, in
the estimated amount of $24,400.
c. BIJOU SEWER PUMP STATION GENERATOR REPLACEMENT- Awarded bid to lowest, responsive,
responsible bidder, Smith Power Products, Inc., in the amount of$43,151 .40.
REGULAR BOARD MEETING MINUTES-April 17, 2014 PAGE-2
d. REGULAR BOARD MEETING MINUTES: APRIL 3. 2014 - Approved April 3, 2014, Minutes.
ITEMS FOR BOARD ACTION:
a. 2014 Water Meter Installation Project-Staff gave an overview of the electronic bid process
explaining that at the time of the bid, Aspen Developers, Inc. (Aspen) was identified as the
apparent low bidder at $2,998,593. Upon review of the "good-faith-efforf" (GFE) provided by
Aspen, staff has determined that Aspen's GFE does not meet the contract requirements,
specifically the requirements to register the project at least 30 days prior to the bid date in
order to provide outreach for Disadvantaged Business Enterprises. As such, staff finds the
Aspen bid to be non-responsive to the requirements of Section 00 74 00, Part 2.l OB(1) of the
bid documents.
The next apparent low bidder is Vinciguerra Construction. Staff has reviewed the GFE provided
by Vinciguerra and found that it does meet the contract requirements. One minor irregularity
was found, a missing phone number. Staff recommends that the Board waive the minor
irregularity and award the project to Vinciguerra in the amount of $3,172,785, as the lowest
responsive, responsible bidder.
Kevin Brazell, Vice President of Aspen Developers, gave an overview of Aspen's efforts in '
meeting the GFE and requested the Board look carefully at the bid process and GFE provided.
After furfher discussion, staff recommended continuing the Agenda Item to the May l st
Regular Board Meeting to provide Aspen the opportunity to provide proof that they are in
compliance with the GFE requirements in the bid documents. Staff would require Aspen to
return all necessary documents to District staff by 10 a.m. on Wednesday, April 23, 2014.
By consensus, the Board will continue the Agenda Item to a Special Board Meeting on April 23,
2014, at 2 p.m. to proceed with acquiring further documentation from Aspen to determine if
they have completed the adequate GFE effort to comply with the bid document. The second
low bidder will be notified of this continuance.
b. Truckee Marsh Sewer Facilities Protection Project- Public Hearing
Staff gave a PowerPoint presentation on the project followed by an overview by Danielle
Hughes, Associate Hydrologist/Geologist, AECOM.
President Schafer opened the public hearing at 3:04 p.m. to receive p�blic comments on the
Draft Initial Study/Initial Environmental Checklist and the Mitigated Negative Declaration of
Environmental Impact for the Truckee Marsh Sewer Facilities Protection Project. No public
comments were received and the public hearing was closed at 3:04 p.m.
REGULAR BOARD MEETING MINUTES-April 17, 2014 PAGE-3
c. Payment of Claims
Moved Vo4elaesanq / Second Cefalu / Schafer Yes / Cefalu Yes /Jones Yes / Sheehan Yes
Vogelgesan Yes to approve the Payment of Claims in the amount of $1,015,043.98.
BOARD MEMBER REPORTS:
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones gave a report regarding the EDWA and EDWAPA meetings on April 9, 2014. He also
gave an overview of the Operations Committee Meeting held on Monday, April 14, 2014.
GENERAL MANAGER REPORT:
Richard Solbria gave an update on the Public Outreach Program. The next Public Workshop is
tonight at 6 p.m. and the final Workshop is scheduled for Thursday, May 15,•2014.
STAFF/ATTORNEY REPORTS:
Staff gave a legislative update. ACWA is requesting support letters for Water Bonds AB 2686 and SB
1250. By consensus, the board approves submitting letters of support for Bonds AB 2686 and SB 1250.
Staff gave an update regarding the City Fire Department fire line issue discussed during the April 3,
2014 meeting.
Attorney Kvistad gave an update on the ACWA recommendation for ground water sustainability. -
ADJOURNMENT TO CLOSED SESSION: 3:46 p.m.
RECONVENED TO OPEN SESSION: 3:56 p.m. {
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION:
a. Pursuant to Government code Section 54956.9(a)/Conference with Legal Counsel Existing
Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utility District (fi�ed �0/22/�2).
No reportable Board action.
b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Anticipated Litigation (one potential case).
No reportable Board action.
REGULAR BOARD MEETING MINUTES-April 17, 2014 PAGE-4
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act Case:
United States, the States of California, Delaware, Florida, Nevada and Tennessee and the
Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing
Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06---55-GW,
United States District Court for the Central District of California.
No reportable Board action.
d. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session maybe
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reaortable Board action.
ADJOURNMENT: 3:57 p.m.
d
Eric Schafer, Board Member
� South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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