Minutes 04/23/2014 50VTH TAMOF
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UT1LITY�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
SPECIAL MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Aprii 23, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a special session, April 23, 2014, 2:00
p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer (by telephone), Directors Cefalu, Jones, Sheehan,
Vogelgesang
Staff: Tim Bledsoe, Melonie Guttry, Cuz Cullen, Paul Hughes, Attorney Gary Kvistad (by telephone),
Lynn Nolan, Julie Ryan, Richard Solbrig, John Thiel
Guests: Kevin Brazell, Vice President, Aspen Developers
Drew Briner, Briner Law Offices, representing Aspen Developers
Wayne Vinciguerra, Owner, Vinciguerra Construction
Tom Lotshaw, Reporter, Tahoe Daily Tribune
ITEM FOR BOARD ACTION:
a. 2014 Water Meter Installation Project- At the April 17, 2014, Board Meeting, the apparent low
bidder, Aspen Developers, Inc. ("Aspen"), was granted additional time- until 10:00 a.m.,
Wednesday, April 23, 2014, to provide all necessary documentation to District staff in order to
assess Aspen's full compliance with the "good-faith-effort" ("GFE") requirements as per the
contract documents. Staff gave an overview of their review efforts of the additional
documents received from Aspen on April 23, 2014. The additional documents have been
compared to the contract documents, specifically in reference to Excerpt B provided to the
Board in the memorandum dated April 23, 2014. Staff has determined that the GFE from Aspen
does not meet the contract re uirements, s ecificall the re uirement to re ister the ro'ect
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with the SBA and the MBDA at least 30 days prior to the bid date. The funding for this project is
coming from a California Department of Public Health ("CDPH") loan which also has a 30-day
requirement for solicitation. Staff spoke with CDPH and they are firm with the 30-day timeframe
REGULAR BOARD MEETING MINUTES-April 17,2014 PAGE-2
for registering. As such, staff recommends that the Board find the Aspen bid to be non-
responsive to the requirements of Section 00 74 00, Part 2.10B(1) of the bid documents. The
next apparent low bidder is Vinciguerra Construction ("Vinciguerra") at $3,172,785. Staff has
reviewed the GFE provided by Vinciguerra and found that it does meet the contract
requirements. One minor irregularity was found, a missing surety phone number. Staff
recommends that the Board waive the minor irregularity and award the project to Vinciguerra
in the amount of $3,172,785 as the lowest, responsive, responsible bidder.
Attorney Drew Briner, Aspen representative, presented information including a timeline and
additional backup documentation.
Wayne Vinciguerra, Owner of Vinciguerra Construction, provided comments regarding the
bid process.
Moved Cefalu / Second Sheehan / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes /
Vogelgesang Yes to find the bid from Aspen Developers, Inc., to be non responsive to the
requirements of Section 00 74 00, Part 2.10B(1) of the bid documents and reject the bid from
Aspen.
Moved Cefalu / Second Sheehan / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes /
Vogelgesang Yes to approve the bid submitted by and award the project to Vinciguerra
Construction in the amount of $3,172,785, waiving one minor irregularity, a missing surety
phone number.
ADJOURNMENT: 2:37 p.m.
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Eric Schafer, Board ember
- South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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