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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W. Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 1, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, May 1, 2014, 2:04
p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang
Staff: Brian Barflett, Ivo Bergsohn, Randy Curfis, Melonie Guttry, Paul Hughes, Nancy Hussmann,
Attorney Gary Kvistad, Paul Sciuto, Richard Solbrig, John Thiel, Phill Torney, Doug Van Gorden
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Staff reported the Sunset Well Item has been brought forward as an emergency item due to
discovering the well was non-functioning during an inspection on Monday, April 28, 2014. This
determination was made after the regular meeting Agenda was posted on Friday, April 25, 2014. As
this well is one of the main asset wells, it needs to be functional before the Memorial Day weekend,
May 23, 2014. The lead time to repair the well is three to four weeks and needs to be addressed
immediately. On this basis, staff recommends the Board take action to approve this emergency item
be added to the May 1, 2014, Board Agenda.
Moved Schafer / Second Jones / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes / Vogelgesana
Yes to add the Sunset Well Evaluation as Action Item bd as it was not discovered in time to be
included on the regular Agenda.
CONSENT CALENDAR:
Moved Vogelgesang / Second Jones / Schafer Yes / Cefalu Yes / Jones Yes /Sheehan Yes /
Vogelgesang Yes to approve the Consent Calendar as submitted.
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REGULAR BOARD MEETING MINUTES-May 1, 2014 PAGE -2
a. 2014 CONSTRUCTION INSPECTION AND MATERIALS TESTING SERVICES - Issued Task Order No. 12
to Construction Materials Engineers, Inc. to provide construction inspection and materials
testing services on an as-needed basis for 2014.
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b. GROUNDWATER PROTECTION PROGRAM- DRINKING SOURCE WATER PROTECTION AREA
fDWSPA) UPDATE -Authorized an increase in the amount of $1,000 to Purchase Order P26378A
for added GIS services.
c. REGULAR BOARD MEETING MINUTES: APRIL 17, 2014 - Approved April 17, 2014, Minutes.
ITEMS FOR BOARD ACTION:
a. Truckee Marsh Sewer Facilities Protection Project-Staff distributed a revised memo after
receiving two letters from the California Tahoe Conservancy and the State Water Resources
Control Board. Staff gave an overview of changes made to the adapted management plan.
President Schafer opened the public hearing at 2:30 p.m. to receive public comments on the
Initial Study (IS)/Mitigated Negative Declaration (MND) and Initial Environmental Checklist
(IEC). No public comments were received and the public hearing was closed at 2:36 p.m.
Moved Schafer / Second Voael eq scang / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan
Yes/ Vogelgesang Yes to (1) Approve the Initial Study (IS)/Mitigated Negative Declaration
(MND)/ and Initial Environmental Checkiist (IEC) and Mitigated Monitoring and Reporting
Program (MMRP); Certify the IS/MND; 2) Certify the Notice of Determination (NOD); and (3)
Authorize the filing of the NOD with the State Clearinghouse and EI Dorado County.
b. Sunset Well Evaluation -Staff gave an overview of the Request for Proposal process to assist
staff in performing an effective well restoration and well evaluation to assess the potential for
additional water supply at the Sunset Well site. Staff recommends the Board accept the
technical proposal from West Yost Associates to provide engineering consulting services for this
project and accept the accompanying cost proposal to complete this work in the amount of
$73,155.
Moved Cefalu /Second Jones / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes
Vo4e1 eg sang Yes to accept the proposal from West Yost Associates to provide engineering
services for the Sunset Well Evaluation Project in the amount of$73,155.
c. Payment of Claims
Moved Vogelgesang / Second Cefalu /Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes
Vogelgesang Yes to approve the Payment of Claims in the amount of$1,034,077.05.
REGULAR BOARD MEETING MINUTES-May 1, 2014 PAGE-3
d. Sunset Well Evaluation -Staff gave an overview of the impact on the distribution system.
Moved Vo4elqesang / Second Cefalu / Schafer Yes / Cefalu Yes / Jones Yes /Sheehan Yes
Vogel esang Yes to determine an emergency exists pursuant to Section 1 102 of the Public
I Contract Code for the Sunset Well.
i Moved Vogelgesang / Second Cefalu / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes
Vogelgesang Yes to determine substantial evidence has been presented, authorizing an
� exception to be made to Section 22050 of the Public Contract Code, that this emergency will
�I not permit a delay resulting from a competitive solicitation for bids and that this action is
necessary to respond to the emergency.
Moved Vogelgesang / Second Cefalu / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes
Vogelgesang Yes to determine this project exempt from CEQA as an existing facility under a
Class 1 categorical exemption pursuant to CEQA guidelines 15301 .
Moved Vogelgesang /Second Cefalu / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes
Vogelgesang Yes to adopt Resolution No. 2945-14, delegating authority to the General
Manager/Engineer and Assistant General Manager/Engineer to order any action necessary to
respond to this emergency.
Moved Vogelgesang / Second Cefalu / Schafer Yes / Cefalu Yes /Jones Yes /Sheehan Yes
Vogelgesang Yes to approve expenditures in an amount not to exceed $32,000, necessary to
perform the necessary repairs.
STANDING COMMITTEE REPORT:
Richard Solbri4 reported Lakeside Park Association is proposing a meeting with our ad-hoc
committee for May.
BOARD MEMBER REPORTS:
Director Jones reported he wiil be attending the Fire Ecosystem, Forest Management and Water Yield
Symposium on May 2, 2014. He will also be attending the ACWA meeting the week of May 5, 2014.
President Schafer shared an internet article regarding healthcare for employees.
Director Vo4el4esan4 reported on the CASA public policy forum he attended in Sacramento on April
28, and 29, 2014.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
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Nothing to report.
GENERAL MANAGER REPORT:
Richard Solbriq gave an update on the Public Outreach Program and received feedback from the
Board on a customer letter and the 2014 Frequently Asked Questions sheet.
STAFF/ATTORNEY REPORTS:
Nothing to report.
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, REGULAR BOARD MEETING MINUTES-May 1, 2014 PAGE-4
ADJOURNMENT TO CLOSED SESSION: 3:00 p.m.
RECONVENED TO OPEN SESSION: 4:20 p.m.
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION:
a. Pursuant to Government code Section 54956.9(a)/Conference with Legal Counsel Existing
Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utility District (fiied �0/22/�2).
No reaortable Board action.
b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Anticipated Litigation (one potential case).
No reportable Board action.
c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators
re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy
Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer.
No reQortable Board action.
d. P�rsuant to Government Code Section 54957(a)/Conference with Labor Negotiators
re: Managers' Salary Negotiations. Present at this Closed Session will be Agency Negotiators:
Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul
Hughes/Chief Financial Officer.
No reportable Board action.
ADJOURNMENT: 4:20 p.m. ���
Eric Schafer, Board Member
- South Tahoe Public Utility District
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� Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District