Minutes 05/15/2014 S�uTH TqNpF
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 15, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, May 15, 2014,
2:05 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe,
California.
ROLL CALL: �
Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang �
Staff: Hal Bird, Tim Bledsoe, Shannon Cotulla, Melonie Guttry, Paul Hughes, Nancy Hussmann, Ross
Johnson, Paul Sciuto, Chris Skelly, Richard Solbrig, Attorney Gary Kvistad
CONSENT CALENDAR:
Moved Cefalu/ Second Sheehan/ Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes /
Vogelgesang Yes to approve the Consent Calendar as submitted.
a. ANNUAL SOFTWARE SUPPORT COSTS FOR FIELD GIS SOFTWARE - Approved payment to iWater,
Inc. for field GIS software maintenance and support, in the amount of $16,000.
b. ANNUAL SOFTWARE SUPPORT COSTS FOR SCADA SOFTWARE -Approved payment to E8�M
Electric and Machinery, Inc., for SCADA (Supervisory Control and Data Acquisition) software
maintenance and support, in the amount of$19,589.49.
c. REPLACEMENT OF TWO SLUDGE GRINDERS-Awarded bid to the lowest responsive, responsible
bidder, Franklin, Miller, Inc., in the amount of $27,140.40, for repiacement of two sludge
grinders.
d. NOVEMBER 4. 2014, CONSOLIDATED DISTRICTS ELECTION - Adopted Resolution No. 2946-14 for EI
Dorado County declaring an election to be held in its jurisdiction, consolidation with other
Districts, requesting election services.
REGULAR BOARD MEETING MINUTES-May 15, 2014 PAGE -2
e. SPECIAL BOARD MEETING MINUTES: APRIL 23. 2014-Approved April 23, 2014 Minutes.
f. REGULAR BOARD MEETING MINUTES: MAY 1. 2014 - Approved May 1, 2014 Minutes.
ITEMS FOR BOARD ACTION:
a. Sunset Well Evaluation -Staff gave an update on bids received and their plans to have the
well online soon.
Moved Shafer/Second Voaelaesang / Schafer Yes / Cefalu Yes /Jones Yes /Sheehan Yes /
Vogelgesang Yes to continue emergency action to install a replacement submersible pump
and motor at Sunset Well.
b. Cattle Grazing Permit 2014, Diamond Valley Ranch-Staff gave an overview of the permit.
Moved Schafer / Second Vo4elaesan4 /Schafer Yes / Cefalu Yes /Jones Yes / Sheehan
Yes / Vogelgesang Yes to award the contract to the highest, responsive, responsible bidder,
Urrutia Ranch, in the monthly amount of$14,465, for the Cattle Grazing permit for Diamond
Valley Ranch, to be in effect from May 30, 2014, through October 15, 2014.
c. 2014 Saddle Keller Waterline Replacement Project-Staff gave an overview of the bid and the
paving process.
Moved Jones / Second Schafer /Schafer Yes / Cefalu Yes / Jones Yes /Sheehan Yes
Voyelgesang Yes to (1) Waive the minor irregularities in the low bid; and (2) Award project to
the lowest responsive, responsible bidder, Herback General Engineering (Herback), in the
amount of $1,606,921.
d. Payment of Claims
Moved Vogel4esang / Second Cefalu / Schafer Yes / Cefalu Yes /Jones Yes / Sheehan Yes
VocLelgesang Yes to approve Payment of Claims in the amount of $703,964.89.
STANDING AND AD-HOC COMMITTEE REPORTS:
Richard Solbrict reported a meeting is scheduled with Lakeside Park Association for Friday, May 16'" at
2 p.m.
BOARD MEMBER REPORTS:
Director Jones shared information from the Fire Ecosystem, Forest Management and Water Yield
Symposium he attended on May 2, 2014. He also gave a report on the ACWA (Association of
California Water Agencies) Conference he and Sciuto attended the week of May 5, 2014.
REGULAR BOARD MEETING MINUTES-May 15, 2014 PAGE-3
President Schafer reported there will be a telephone meeting of the Federal Legislative Committee
on May 27t", 2gtn, or 29th to discuss waters of the US.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones reported on the EDCWA (EI Dorado County Water Agency) and EDWPA (EI Dorado
Water and Power Authority) meetings he and Solbrig attended on Wednesday, May 14, 2014.
GENERAL MANAGER REPORT:
Richard Solbri4 gave an update on the Public Outreach Program.
STAFF/ATTORNEY REPORTS:
Nothing to report.
BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:00 p.m.
RECONVENED TO OPEN SESSION: 3:45 p.m.
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION:
a. Pursuant to Government code Section 54956.9(a)/Conference with Legal Counsel Existing
Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utility District (fiied �0/22/�2).
No reportable Board action.
b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel
Anticipated Litigation (one potential case).
No reportable Board action.
c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators
re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy
Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer.
No reportable Board action.
REGULAR BOARD MEETING MINUTES-May 15, 2014 PAGE-4
d. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators
re: Managers' Salary Negotiations. Present at this Closed Session will be Agency Negotiators:
Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul
Hughes/Chief Financial Officer.
No reportable Board action.
ADJOURNMENT: 3:45 p.m.
Eric Schafer, oar ember
` South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District