Resolution No. 1101
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RESOLUTION NO. 110
~ RESOLUTION ADOPTING RULES~ REGULATIONS,
POLICIES AND PROCEDURES GOVERNING THE
PURCHASE OF SUPPLIES AND EQUIPMENT FOR
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BE IT RESOLVED by the Board of Directors of SOUTH TAHOE
PUBLIC UTILITY DISTRICT:
W~EREAS, ARTICLE VI, Chapter ~, Part l, Division 2, Title ~
of the California Government Code requires all Districts to adopt
rules and regulations governing the purchase of supplies and
equipment; and
WHEREAS, certain matters concerning the purchases of supplies
and advertising by the District are established by Article V,
Chapter ~, Division 7 of the Public Utilities Code of the State of
California; and.
~MMRFAM, the rules and regulations, policies and, procedures
established, by this resolution are not intended to conflict with
applicable provisions of the state law and are to be interpreted
as supplementary thereto; now therefore,
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF SOUTH TAHOE
PUBLIC UTILITY DISTRICT:
1. Except as otherwise provided, the Board shall deter~aine
annually what goods, merchandise, stores, subsistance, materials,
and other supplies will be needed by the District for the ensuing
year.
2. Except as otherwise provided herein or by statute, the
Board shall annually advertise in a newspaper printed and pub-
lished in the County of E1 ~Dorado, State of California, for seale~
bids for furnishing the District with goods, merchandise, stores,
subsistence, printing, materials, and all other supplies and
advertising. Publication of notice shall be for ten (10) days.
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The period of notice shall commence upon the first day's publica-
tion and shall terminate on the 10th day thereafter. Publication
shall be made in each edition and. on each day in which the
newspaper is published during the period.
3. All bids shall be upon a schedule prepared by the Clerk,
showing all articles needed by the District and its several
offices and stating separately the price of each article to be
furnished. Any person may bid upon any article separately.
4- Notices of proposals for furnishing articles shall
mention the articles in general and shall state that the condi-
tion and schedule may be found in the office of the District and.
that the articles are to be delivered at such times, in such
quantities, and in such manner as the Board may designate.
5. All proposals shall be accompanied with a certificate of
deposit or certified check of ten percent (10%) of the amount of
the bid, drawn on a solvent bank in the district or the county in
which the District is located, payable at sight to the order of
the Clerk of the District.
6. If the bidder to whom the contract is awarded fails or
neglects to enter into the contract and file the required bond
for five (5) days after the award~ the Clerk shall draw the money
due on the certificate of deposit or check and pay it into the
Treasury of the District. Under no circumstances shall the
certificate of deposit or check or the proceeds thereof be
returned to the defaulting bidder.
7. The Clerk shall furnish printed blanks for all proposals
contracts, and bonds.
8. In considering bids the Board may accept or reject all
or any of them, or may accept or reject part of the bid, prefer-
ence being given to the lowest responsible bidder. The award as
to each article shall in all cases be made to the lowest bidder
for such article.
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9. All supplies furnished the District or its officers shal
be furnished at a price no greater than is specified in the bid
accepted by the Board.
10. All bids shall be opened by the Board at an hour and
place to be stated in the advertisement for proposals, in the
presence of all bidders who attend, and the bidders may inspect
the bids.
ll. All contracts shall be made with the lowest responsible
bidder, who shall give bonds for sufficient sureties for the
faithful performance of his contract.
12. "Advertising" means the advertising and publication of
all official reports, orders, ordinances, resolutions, notices
inviting proposals, and all notices of every nature relating to
work or business of the District. Advertising shall not be
classified. No part or kind of advertising shall be charged or
contracted for at a higher rate than any other part or kind is
charged or contracted for, except in the case of the delinquent
tax list. The advertising of the delinquent tax list shall be
let to the lowest responsible bidder, on separate bidding from al
other advertising. A square of advertising shall be 234 ems
nonpareil.
13. No officer or employee of the District shall order any
article or make any publication which is not expressly authorized
by statute or by the Board.
14o Unless the amount involved in the purchase at any ene
time of any articles for which no contract has been entered into
exceeds TWO THOUSAND DOLLARS (~2,000.00) the Board may purchase
the articles without the necessity of advertising or letting
contracts. Where the cost of any article for which no contract
has been entered into exceeds TWO THOUSAND DOLLARS (~2,000.00),
the Bosrd shall advertise for sealed bids for furnishing the
District such articles. In the matter of advertising, opening
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and accepting bids, and. the letting of contracts, the Board. shall
proceed in all respects in the manner and £orm provided in the
case of contracts for annual supplies.
Passed and adopted by the Board of Directors of SOUTH TAHOE
PUBLIC UTILITY DISTRICT April 10, 19~8.
Ayes: Directors Goeringer, Gersick and Pankost.
Noes: None.
Absent: None.
President oT the Bdard of Dire/~t~or~
of South Tahoe Public Utility~J
District.
A TTE~'. ~,
~C%~e~k an~.~A~-0ffibiO ge~r--e~ry,
South Tahoe Public Utility
District.