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AP 04-03-14 500TH TA Ho 4`e : = =ec 46 elver . 1950 ' '14 �G_ e4t1T7LJT(ot SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, April 3, 2014 - 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director 1. CALL TO ORDER REGULAR MEETING- PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff,as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION Pg 73 a. 2014 State Streets Waterline Project (Shannon Cotulla, Engineering Department Manager) (1) Waive minor bid deviation; and (2) Award Bid to lowest responsive, responsible bidder, Gerhardt & Berry Construction, Inc., in the amount of $3,346,572.70 Pg 77 b. Payment of Claims (Debbie Henderson, Accounting Manager) Approve Payment of Claims in the amount of $778,919.31 7. BOARD MEMBER REPORTS (Discussions may take place;however, no action will be taken.) 8 EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 9. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) Public Outreach REGULAR BOARD MEETING AGENDA-April 3, 2014 PAGE-2 10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) 11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 03/26/14-8:00 a.m.-Employee Communications Committee Meeting (Vogelgesang Representative) 03/26/14-2 p.m.-Board Workshop at District 04/03/14-2:00 p.m.-Regular Board Meeting at District Future Meetings/Events 04/09/14- 10:00 a.m.-El Dorado County Water Agency Meeting 04/17/14-5 p.m. Regular Board Meeting at District 04/17/14-6 p.m. Board Workshop at District 12. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public;however, an opportunity will be provided at this time if members of the public would like to comment on any item listed—three minute limit.) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Pg 95 Counsel Existing Litigation re: El Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Filed 10/22/12) b. Pursuant to Government Code Section 5456.9(b)/Conference with Legal Pg 97 Counsel Anticipated Litigation (one potential case). c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators Pg 99 re: Memorandum of Understanding with Stationary Engineers, Local 39 Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADJOURNMENT (The next Regular Board Meeting is April 17, 2014, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA-April 3, 2014 PAGE-3 CH,. .,TAN0F • 1950 • ��` i TILITY 09A SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR April 3, 2014 ITEMS a. RESOLUTIONS TO SUBMIT APPLICATION FOR DIAMOND VALLEY RANCH RECYCLED WATER PROJECT LOAN Pg 1 (Lynn Nolan,Grant Coordinator) Adopt the following Resolution Numbers 2942-14, 2943-14 and 2944-14 to apply for Diamond Valley Ranch Recycled Water Project Loan. b. 2014 SADDLE KELLER WATERLINE REPLACEMENT PROJECT Pg 9 (Julie Ryan,Senior Engineer) Approve Amendment #1 to existing Task Order #6 for Farr West Engineering (Farr West) for changes to design scope, bid period services, construction period services, and as-builts, for an amount not to exceed $18,900. c. HARRISON AVENUE EROSION CONTROL PROJECT Pg 17 (Julie Ryan,Senior Engineer) Authorize Staff to enter into an Agreement with the City of South Lake Tahoe to provide the relocation of water and sewer utilities. d. TEMPORARY WATER EFFICIENCY TECHNICIAN Pg 23 (Donielle Morse,Water Conservation Specialist) Approve contract with Blue Ribbon Personnel Services for one temporary Water Efficiency Technician, in the estimated amount of $27,000. e. TEMPORARY WATER EDUCATOR Pg 27 (Donielle Morse,Water Conservation Specialist) Approve contract with Blue Ribbon Personnel Services for one temporary Water Educator, in the estimated amount of $16,000 f. INFORMATION TECHNOLOGY STRATEGIC PLAN Pg 31 (Ken Phillips, Information Systems Manager) Authorize Staff to enter into a contract with NexLevel Information Technology, Inc., for professional services to develop an Information Technology Strategic Plan Update and to REGULAR BOARD MEETING AGENDA-April 3, 2014 PAGE-4 complete a Network Vulnerability Assessment. The cost will be $33,200 and funding is available in the current year budget. g. TRUCKEE MARSH SEWER FACILITIES PROTECTION PROJECT Pg 53 (Ivo Bergsohn, Hydrogeologist) Award project to lowest responsive, responsible bidder, Nevada Division of Forestry, in the amount of $28,600. h. GROUNDWATER MANAGEMENT PLAN UPDATE Pg 57 (Ivo Bergsohn, Hydrogeologist) Approve the list of Stakeholder Advisory Group (SAG) appointees for the Groundwater Management Plan Update (GWMP). i. TWO SLUDGE GRINDER REPLACEMENTS Pg 63 (Ross Johnson, Manager of Plant Operations) Authorize staff to advertise for bids for two Sludge Grinder Replacements. j. WATER RATE STUDY CONTRACT AMENDMENT Pg 65 (Paul Hughes, Chief Financial Officer) Approve an amendment to the October 25, 2013, water rate study by HDR Engineering, in the amount of $4,950. k. REGULAR BOARD MEETING MINUTES: MARCH 20, 2014 Pg 69 (Melonie Guttry,Clerk of the Board) Approve March 20, 2014 Minutes General Manager Richard H.Solbrig 1950+-/— sew • • w: ' South Tahoe Directors Chris Cefalu /l James R.Jones . � public Utility District Randy Vogelgesang Kelly Sheehan Eric Schafer y 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 5a TO: Board of Directors FROM: Lynn Nolan, Grant Coordinator MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: Resolutions to Submit Application for Diamond Valley Ranch Recycled Water Project Loan REQUESTED BOARD ACTION: Adopt Resolution Numbers 2942-14, 2943-14 and 2944-14 to apply for Diamond Valley Ranch Recycled Water Project Loan: Resolution No. 2942-14: State Water Resources Control Board Clean Water State Revolving Loan Fund Application Authorizing Resolution Resolution No. 2943-14: State Water Resources Control Board Clean Water State Revolving Loan Fund Application Reimbursement Resolution No. 2944-14: State Water Resources Control Board Clean Water State Revolving Loan Fund Application Pledged Revenues and Fund(s) DISCUSSION: The State Water Resources Control Board has approved the submission of an application for a Clean Water State Revolving Loan not to exceed $7,500,000 for the Diamond Valley Ranch Recycled Water Reuse Project. The attached Resolutions are a requirement of the application package. SCHEDULE: To Be Determined COSTS: N/A ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 2942-14, Resolution No. 2943-14, Resolution No. 2944-14 CONCURRENCE WITH REQUESTED ACTION: /� CATEGORY: Sewer GENERAL MANAGER: YES 4'? I NO CHIEF FINANCIAL OFFICER: YES NI# NO -1- 1 RESOLUTION NO. 2942-14 2 AUTHORIZING RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT 3 4 WHEREAS a determination has been made to seek funding to implement a 5 recycled water reuse project, 6 7 NOW,THEREFORE BE IT RESOLVED, that the Board of Directors of the South Tahoe 8 Public Utility District (the "Entity"), states as follows: 9 10 The General Manager, Assistant General Manager or the Chief Financial Officer 11 or their designee is hereby authorized and directed to sign and file, for and on behalf of the Entity, a Financial Assistance Application for a financing agreement from the State 12 Water Resources Control Board for the planning, design, and construction of the 13 Diamond Valley Ranch Recycled Water Reuse Project (the "Project"); and, 14 15 This Authorized Representative, or his/her designee, is designated to provide the 16 assurances, certifications, and commitments required for the financial assistance 17 application, including executing a financial assistance agreement from the State Water 18 Resources Control Board and any amendments or changes thereto; and, 19 20 The Authorized Representative, or his/her designee, is designated to represent 21 the Entity in carrying out the Entity's responsibilities under the financing agreement, including certifying disbursement requests on behalf of the Entity and compliance with 22 applicable state and federal laws. 23 24 25 WE,THE UNDERSIGNED, do hereby certify that the above and foregoing of the passed bythe Board o f Directors was dulyand regularly adopted and resolutionY 26 9 27 South Tahoe Public Utility District at a regular meeting duly held on the 3rd day of April, 28 2014, by the following vote: 29 30 -3- 1 AYES: 2 NOES: 3 ABSENT: 4 Eric Schafer, President of the Board 5 South Tahoe Public Utility District ATTEST: 6 7 8 Melonie Guttry, Clerk of the Board 9 South Tahoe Public Utility District 10 11 12 13 14 15 16 17 18 19 fi 20 21 22 23 24 25 f' 26 27 28 29 Resolution No.2942-14 30 Page 2 -4- RESOLUTION NO. 2943-14 1 2 REIMBURSEMENT RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT 3 4 WHEREAS, the South Tahoe Public Utility District (the "Agency") desires to 5 finance the costs of constructing and/or reconstructing certain public facilities and 6 improvements relating to its water and wastewater system, including certain 7 treatment facilities, pipelines and other infrastructure (the"Project"); and 8 9 WHEREAS, the Agency intends to finance the construction and/or 10 reconstruction of the Project or portions of the Project with monies ("Project Funds") 11 provided by the State of California, acting by and through the State Water Resources 12 Control Board (State Water Board); and, 13 WHEREAS,the State Water Board may fund the Project Funds with proceeds from 14 the sale of obligations the interest upon which is excluded from gross income for federal 15 income tax purposes (the"Obligations"); and, 16 17 WHEREAS, prior to either the issuance of the Obligations or the approval by the 18 State Water Board of the Project Funds the Agency desires to incur certain capital 19 expenditures (the"Expenditures") with respect to the Project from available monies of 20 the Agency; and, 21 22 WHEREAS, the Agency has determined that those monies to be advanced on 23 and after the date hereof to pay the expenditures are available only for a temporary 24 period and it is necessary to reimburse the Agency for the Expenditures from the 25 proceeds of the Obligations. 26 NOW,THEREFORE BE IT RESOLVED: 27 SECTION 1 . The Agency hereby states its intention and reasonably expects 28 to reimburse Expenditures paid prior to the issuance of the Obligations or the 29 approval by the State Water Board of the Project Funds. 30 -5- 1 SECTION 2. The reasonably expected maximum principal amount of the 2 Project Funds is $7,500,000. SECTION 3. This Resolution is being adopted no later than 60 days after the 3 date on which the Agency will expend moneys for the portion of the Project costs to be 4 reimbursed with Project Funds. 5 Agencyexpenditure SECTION 4. Each will be of a type P properly chargeable 6 to a capital account under general federal income tax principles. 7 SECTION 5. To the best of our knowledge, this Agency is not aware of the 8 previous adoption of official intents by the Agency that have been made as a matter 9 of course for the purpose of reimbursing expenditures and for which tax-exempt 10 obligations have not been issued. 11 SECTION 6. This Resolution is adopted as official intent of the Agency in order to 12 comply with Treasury Regulation §1.150-2 and any other regulations of the Internal Revenue Service relating to the qualification for reimbursement of Project costs. 13 SECTION 7. All the recitals in this Resolution are true and correct and this 14 Agency so finds, determines and represents. 15 16 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing 17 Resolution was duly and regularly adopted and passed by the Board of Directors of the 18 19 South Tahoe Public Utility District at a regular meeting duly held on the 3rd day of April, 20 2014, by the following vote: 21 AYES: NOES: 22 23 ABSENT: 24 Eric Schafer, President of the Board South Tahoe Public Utility District 25 ATTEST: 26 27 28 Melonie Guttry, Clerk of the Board 1 29 South Tahoe Public Utility District 30 Resolution No.2943-14 Page 2 -6- RESOLUTION NO. 2944-14 1 2 PLEDGED REVENUES AND FUND(S) RESOLUTION OF THE BOARD OF DIRECTORS OF THE 3 SOUTH TAHOE PUBLIC UTILITY DISTRICT 4 5 WHEREAS, the South Tahoe Public Utility District has adopted Clean Water State 6 Revolving Loan Fund Eesolutions regarding intent, authority and procedure; 7 8 NOW, THEREFORE BE IT RESOLVED, the South Tahoe Public Utility District (the 9 "Entity") hereby dedicates and pledges Sewer Enterprise Fund/Sewer Service Charge 10 Revenues to payment of any and all Clean Water State Revolving Fund and/or Water 11 Recycling Funding Program Financing for Diamond Valley Ranch Recycled Water 12 Reuse Project (the "Project"). The Entity commits to collecting such revenues and 13 maintaining such fund(s) throughout the term of such financing and until the Entity has 14 satisfied its repayment obligation thereunder unless modification or change is approved 15 in writing by the State Water Resources Control Board. So long as the financing 16 agreement(s) are outstanding, the Entity's pledge hereunder shall constitute a lien in 17 favor of the State Water Resources Control Board on the foregoing fund(s) and 18 revenue(s) without any further action necessary. So long as the financing agreement(s) 19 are outstanding, the Entity commits to maintaining the fund(s) and revenue(s) at levels 20 sufficient to meet its obligations under the financing agreement(s). 21 22 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing 23 resolution was duly and regularly adopted and passed by the Board of Directors of the 24 South Tahoe Public Utility District at a regular meeting duly held on the 3rd day of April, 25 2014, by the following vote: 26 27 28 29 30 -7- 1 AYES: 2 NOES: 3 ABSENT: 4 Eric Schafer, President of the Board 5 South Tahoe Public Utility District ATTEST: 6 rt 7 8 Melonie Guttry, Clerk of the Board 9 South Tahoe Public Utility District 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Resolution No.2944-14 30 Page 2 -8- General Manager Richard H.Solbrig Directors 7.........*. • 19E0 • Z.` / Southoe is Ctors James R.Jones .mac' y;.,.r�.a. RandyVogelgesang Public Utility District Kelly Sheehan Eric Schafer J 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 5b TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: 2014 Saddle Keller Waterline Replacement Project REQUESTED BOARD ACTION: Approve Amendment #1 to existing Task Order #6 for Farr West Engineering (Farr West) for changes to design scope, bid period services, construction period services, and as-builts, for an amount not to exceed $18,900. DISCUSSION: In September, 2013, the Board authorized a task order for Farr West to design the Saddle Keller Waterline Replacement Project. The approved scope of work included design of a waterline and appurtenances in a new alignment and keeping the existing system in service until the new system is tested and tied in. Due to the presence of shallow rock encountered during the site investigation, Staff directed Farr West to redesign a portion of the waterline alignment to reuse the existing trench, which also requires a temporary water service to be installed. Staff also directed Farr West to add the installation of three hydrants outside the project area, but in the vicinity, to avoid conflicts with the contractor that will be building the Hydrant Project this summer. Neither of these additional tasks was accounted for in the original budget. Staff recommends that the Board authorize an additional $2,400 to account for these added design elements. At the time the original Task Order was approved, construction of the project had not been scheduled, and so the original scope did not include any services beyond design. Construction has now been scheduled to begin in June, 2014, and the project is currently being bid. At Staff's request, Farr West has provided a scope of work and cost estimate to provide bid period services, construction period services, and as-built drawings for the Saddle Keller Waterline Project, for an amount not to exceed $16,500. Staff recommends that the Board approve Amendment #1 to existing Task Order #6 in the amount $18,900, which is being performed under their current Master Services Agreement with the District. -9- Julie Ryan April 3,2014 Page 2 } } is SCHEDULE: ASAP COSTS: $ 18,900 ACCOUNT NO: 2029-701 1/SADLWL BUDGETED AMOUNT AVAILABLE: <$3,160> 2013/14; $1,751,000 201 4/1 5 ATTACHMENTS: Scope of Work and Cost Estimate CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES j : NO CHIEF FINANCIAL OFFICER: YES 4 NO -10- 5 PARR WEST ENGINEERING March 24, 2014 Mr. Shannon Cotulla Engineering Department Manager South Tahoe PUD 1275 Meadow Crest Drive South Lake Tahoe,CA 96150-7401 Re: Scope of Work: South Tahoe Public Utility District—Saddle/Keller Waterline Replacement Project Task Order#6—Amendment#1 Dear Shannon, Farr West Engineering (Fan West) appreciates the opportunity to continue its efforts to assist the South Tahoe Public Utility District (District) with the District's Saddle/Keller Waterline Replacement Project. This scope of work is composed of tasks 4 through 8 that will be incorporated into Amendment #1 of Task Order#6. Descriptions of the tasks to be performed as part of this project are detailed below. Task 4:Bridle Re-Alignment This task is inclusive of the additional efforts, outside of the original scope of work, required for the constructability research and review, and re-design of the Bridle Way water main to be constructed within the existing water main alignment. The budget for this task is$1,200.00 Task 5:Miscellaneous Fire Hydrants This task is inclusive of the additional efforts, outside of the original scope of work, required for the inclusion of three additional fire hydrants to be installed in areas surrounding the waterline replacement project. Efforts included coordination with the District, obtaining GIS information, and compiling plan and detail sheets. The budget for this task is$1,200.00 Task 6:Bidding Assistance This task shall be inclusive of efforts for Fan West to provide support to the District during the bidding process. Farr West will attend the pre-bid conference, conducted by the District, and provide technical assistance and note taking of any scope-related questions. We will assist the District in answering contractors' questions during bidding — for the purposes of this task order, we are assuming 8 hours assigned to contractors' questions, RFIs, and phone calls with the District. We will also assume to assist the District with the preparation of three(3) addenda for this project. 5442 LONGLEY LANE, SUITE A • RENO N4-39511 • (775) 851-4788 • FAX (775) 851-0766 March 24, 2014 STPUD—Task Order#6—Amendment#1 Page 2 of 3 The budget estimate for this task is$4,600.00 Task 7:Construction Management This task shall be inclusive of requested services of Farr West to the District during construction. Fan West will attend the pre-construction conference conducted by the District and provide technical assistance. We will perform submittal reviews, as received from the awarded contractor, and provide t approvals to the District. 1 Fan West will assume two (2) on-site visits during construction as requested by the District. On-site visits shall be assumed at 10 hrs/day, including drive time and mileage. Construction has been estimated to begin on June 1 and complete on October 15. Fan West shall provide a one (1) hour phone call with 1 the District to discuss project components for each week of construction(20 weeks). i The budget estimate for this task is$7,000.00 Task 8:Project Closeout 3 i This task shall be composed of project closeout tasks Fan West shall provide the District. These tasks shall include correspondence with the District to obtain a final field set of record drawings compiled by I the District's inspector. This field set of record drawings shall be previously approved and accepted by the District at final completion of construction. Farr West shall incorporate all markups and project modifications into a final set of record drawings that will be provided to the District. Deliverables: i 1) Record Drawings shall include: a. One(1)copy of full size plans(22"x34") b. Compact disk containing digital files of: o i. Plans—PDF(full and half size) I ii. AutoCAD files i The budget estimate for this task is$4,900.00 f Not Included in Budget Our scope of work and budget estimate does not include any additional items not set forth in the above tasks; including, but not limited to attendance at bid opening, bid tabulations, award recommendation, notices of award and proceed, payment applications, change orders, etc. I t i Engineering Budget [ 1 This Amendment #1 to Task Order#6 is being been provided to the District for reference and attachment to the District's master agreement for consulting services. The work shall be billed on a time and materials basis, including travel, not to exceed $18,900.00. We reserve the right to adjust and transfer task budgets as necessary to accomplish the overall project objective without exceeding the total project g budget. Hourly rates and other expenses shall be in accordance with the rate schedule provided with Task Order#6. i' i i i t 1 -12- ', t S March 24, 2014 STPUD-Task Order#6-Amendment#1 Page 3 of 3 We appreciate the opportunity to present this scope of work for Fan West to continue its assistance to the District for its Saddle/Keller Waterline Replacement Project. Please contact us with any further questions. Sincerely, A4A-0" /1/7-479--- II' Brent Farr,P.E. Matt Van Dyne,P.E. President Project Manager Enclosure: Attachment A-Fee Estimate -13- South Tahoe PUD Saddle/Keller Waterline Replacement Project -Amendment#1 Engineering Fee Estimate Attachment A Project Manager- GIS Analyst- Senior Designer- Administration- TOTAL COSTS Matt Van Dyne Matt Forrest Judah Holland Heather Matheus Total Labor Expenses(a) (rounded) WATERLINE TASKS Rate($/hr) $100 $95 $85 $60 Hours ($) ($) ($) 4.0 Bridle Re-Alignment Constructability review and design modifications 8 4 12 $1,180 $1,180 Subtotal 8 4 12 $1,180 $1,200 5.0 Miscellaneous Fire Hydrants Gathering GIS Data and Inclusion of Additional FH in plans 4 7 2 13 $1,235 $1,235 Subtotal 4 7 2 13 $1,235 $1,200 6.0 Bidding Assistance _ , Prepare for and attend pre-bid conference;Required Minutes 12 1 13 $1,260 $70 $1,330 Contractors'questions,RFIs,and calls with District 8 8 $800 $800 Three Addenda 24 1 25 $2,460 $2,460 Subtotal_ 44 2 46 $4,520 $70 $4,600 7,!0 Construction Management Lri i Prepare for and attend pre-construction conference 10 1 11 $1,060 $70 $1,130 Submittal Review 16 2 18 $1,720 $50 $1,770 On-Site Visits(b) 20 20 $2,000 $140 $2,140 Coordination&Miscellaneous Phone Calls 20 20 $2,000 $2,000 Subtotal 66 3 69 $6,780 $260 $7,000 8.0 Project Closeout , Record Drawings 12 40 2 54 $4,720 $200 $4,920 Subtotal 12 40 2 54 $4,720 $200 $4,900 TOTAL: 134 11 42 7 194 $18,435 $530 $18,900 (a) Expenses include reproduction costs,mileage,etc. (b) On-site visits are assumed to be two 10 hr/day visits,including travel time. Farr West Engineering STPUD March 2014 Fee Estimate Saddle/Keller Waterline Replacement Project General Manager Richard H.5olbrig • 195 • w Directory / ,. So Ut ' o e ChrJonesCefalu Jamey R.Jones Yi.: Randy Vogelgesang �� .` � Public Utility District Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 5c TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: Harrison Avenue Erosion Control Project REQUESTED BOARD ACTION: Authorize Staff to enter into an Agreement with the City of South Lake Tahoe to provide the relocation of water and sewer utilities. DISCUSSION: The City of South Lake Tahoe has awarded the construction of the Harrison Avenue Erosion Control Project. As part of this project, the City's contractor will modify and relocate District utilities to accommodate the City's facilities. To formalize this arrangement, Staff has worked with the City to prepare the attached Agreement for the District to reimburse the City's costs for relocation.This project references the Al Tahoe EIP, and as such the District cost for relocating utilities is eligible for two-thirds reimbursement by grant funding. Any changes in quantities of the bid items shall be agreed to by both the City and the District and District engineering staff is authorized to approve up to 125% of the total work of the bid items herein. The bid cost to relocate water facilities is $60,650, and includes primarily lowering 4 water mains and 3 water services at storm drain crossings, relocating a fire hydrant and bringing valve boxes to grade. The bid cost to relocate sewer facilities is $6,050, and includes primarily bringing manholes and flush inlets to grade. Staff is requesting that the Board authorize Staff to reimburse up to $83,375 which is 125% of the combined water and sewer facility totals to account for increases in the quantity actually constructed, which may come up during construction. Staff recommends that the Board authorize Staff to enter into the Agreement for reimbursement. SCHEDULE: May, 2014 to October, 2014 COSTS: $7,562.50; $75,812.50 ACCOUNT NO: 1029-8177/ECSHAR; 2029-8359/ECWHAR BUDGETED AMOUNT AVAILABLE: $42,672; $192,054 ATTACHMENTS: Reimbursement Agreement CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer GENERAL MANAGER: YES `; ' NO CHIEF FINANCIAL OFFICER: YES f.' NO -17- Reimbursement Agreement Between City of South Lake Tahoe& South Tahoe Public Utility District This AGREEMENT,entered into effective on ,is between the City of South Lake Tahoe,a municipality of the State of California,referred to herein as"CITY,"and the South Tahoe Public Utility District, referred to herein as"DISTRICT." Recitals 1. CITY secured funding, prepared contract documents, advertised, and intends to award and administer a construction contract for the approved work, to be completed by the lowest responsible bidder, for installation of improvements for the Harrison Avenue Streetscape Improvement Project, PWC #301- 50003-1,referred to herein as"PROJECT." 2. DISTRICT owns and maintains sanitary sewer and potable water utility facilities within the limits of the PROJECT which require relocation and modifications to accommodate the PROJECT improvements,while continuing to meet their intended purpose as water and sewer utilities in conformance with applicable regulations,as shown on the PROJECT plans,identified by bid items,and referred to herein as"WORK." 3. DISTRICT hereby acknowledges review of PROJECT plans and contract specifications for the WORK and agrees in principal to the construction in the manner proposed. 4. DISTRICT agrees to pay the CITY for the approved WORK, on the basis of identified bid items for the PROJECT,which are incorporated by this reference and noted herein to this Agreement. 5. The terms of this Agreement shall supersede any inconsistent terms of any prior agreement or Memorandum of Understanding relating to the WORK. 6. The parties define herein below the terms and conditions under which the WORK is to be fmanced, constructed, owned,operated, and maintained. CITY Agrees: 1. To perform the WORK to achieve its intended purpose. 2. All WORK performed by CITY or on its behalf by a licensed contractor,shall be monitored for compliance with the PROJECT plans and contract specifications by CITY personnel or designated representative. 3. To permit DISTRICT personnel to monitor, participate, and perform any additional quality assurance measures as deemed necessary for compliance of the WORK with DISTRICT standards and practices. 4. Upon completion of the WORK and all work incidental thereto,to furnish the DISTRICT with a detailed statement of construction costs, the basis of which is identified bid items for the PROJECT subject to reimbursement from the DISTRICT. 5. Upon completion of the WORK and all work incidental thereto,to furnish the DISTRICT with editable, electronic as-built drawings of the WORK in California State Plane coordinates for DISTRICT use. 6. To the extent that the guarantees or bonds required by the CITY's contracts for the PROJECT pertain to the WORK,the CITY agrees to enforce its rights thereunder in order to protect the DISTRICT'S interests in the sanitary sewer and potable water utility facilities. -19- i II. DISTRICT Agrees: 1. To reimburse the CITY for the WORK performed, as shown on the PROJECT plans and any additional work to the DISTRICT'S sanitary sewer and potable water utility systems that is found necessary during i construction that is first approved in writing by the DISTRICT. 2. The reimbursement payment to the CITY will be within 30 days of receipt of a detailed statement of construction costs for the WORK; subsequent to fmal acceptance of the WORK by the DISTRICT and payment for the WORK by the CITY to its contractor. 3. To perform,at no cost to CITY,any additional quality assurance measures as DISTRICT deems necessary, beyond that which is currently scheduled for and identified in the PROJECT plans and contract t specifications. I 4. To accept ownership of the constructed WORK,operate and maintain the constructed facilities as part of the DISTRICT sanitary sewer and potable water utility systems. 5. To waive any and all rights to any type of express or implied indemnity or right of contribution from the i CITY for any liability, claims, demands, costs, charges and expenses (including, without limitation, attorney's and expert witness fees and other expenses of litigation) and causes of action of whatsoever character on account of loss or damage to the sanitary sewer and potable water utility facilities that are x relocated or modified pursuant to this Agreement and as part of the WORK and loss of use thereof,or for bodily injury to or death of any persons(including,without limitation,property,employees,subcontractors, i p agents, and invitees of each party hereto) arising out of or in any way connected with the WORK, and , arising from any cause whatsoever,including any passive negligence of the City and excepting only,and in direct proportion to,the active negligence of the City which is the proximate cause of the event giving rise to the claim or liability. Such waiver does not extend to the City's contractor and does not apply to other existing District sanitary sewer and potable water utility facilities within the area of the PROJECT that are I t not relocated or modified as part of the WORK. 9 III. Mutually Agreed: 1. Upon completion of the WORK to be performed by CITY in accordance with the PROJECT plans and contract specifications,the new sanitary sewer and potable water utilities shall become the property of the I DISTRICT. Deviations from the PROJECT plans and contract specifications for the WORK,initiated by 9 either the CITY or DISTRICT, shall be agreed upon by both parties hereto by Amendment. 2. Modifications to the WORK which are not mutually agreed upon by the parties to this Agreement will I require an Amendment to this Agreement. 3. If the PROJECT, which precipitated this Agreement, is canceled or modified so as to eliminate the necessity of the WORK;the CITY will notify DISTRICT in writing and each party may then terminate this 1 Agreement. i 4. The CITY agrees to pay the contractor for work completed on the identified bid items, which are 1 incorporated by this reference as the WORK,subject to reimbursement from the DISTRICT.Any changes in quantities of the bid items shall be agreed to by both the CITY and DISTRICT. The DISTRICT 3 Engineering staff is authorized to approve up to 125%of the total WORK of the identified bid items herein 1 which are based on the Unit Cost contract price for lowest responsible bidder for the PROJECT. I 5. That the parties will be relieved of their respective duties and obligations hereunder if performance of I this agreement is prevented by the elements, natural disaster or acts of God, or if they are ordered or enjoined from performing hereunder by any court or regulatory agency having jurisdiction. Either party 1 220- 1 t. may discontinue performance of its duties and obligations hereunder if the other party breaches any term or condition of this agreement. 6. That the PROJECT bid items(by No.)representing the WORK are as follows: gg , f „ 24 LOWER 12"WATER MAIN EA 1 $9,000.00 100%of cost $9,000.00 25 LOWER 8"WATER MAIN EA 3 $6,500.00 100%of cost $19,500.00 26 LOWER WATER SERVICE LATERAL LF 3 $2000.00 100%of cost $6,000.00 27 RELOCATE WATER METER EA 2 $1,000.00 100%of cost $2,000.00 69A RESET WATER VALVE LID EA 30 $550.00 100%of cost $16,500.00 69B RESET WATER METER LID EA 1 $550.00 100%of cost $550.00 69C RESET MONITOR WELL LID EA 1 $550.00 100%of cost $550.00 69D RESET SSMH COVERS EA 8 $550.00 100%of cost $4,400.00 69E RESET SS CLEAN OUT LID EA 3 $550.00 100%of cost $1,650.00 A3-5 RELOCATE FIRE HYDRANT EA [1 $6,550.00 100%of cost $6,550.00 1 ,,. "' s s g'. Contingency for changes in quantity(25%) $16,675.00 Maximum authorized reimbursement $83375.00 IV General Provisions 1. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. 2. If to CITY: Nancy Kerry City Manager City of South Lake Tahoe 1901 Airport Road South Lake Tahoe, CA 96150 Provide a copy to: City Attorney City of South Lake Tahoe 1901 Airport Road, Suite 300 South Lake Tahoe, CA 96150 If to DISTRICT South Tahoe Public Utility District Attn: Richard Solbrig, General Manager 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 3. No Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. 4. Dispute Resolution. The parties to this agreement hereby agree to meet and confer in good faith for the purposes of resolving any dispute under this agreement prior to bringing any action for enforcement. 5. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the 321- State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division. 6. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 4 7. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 8. Entire Agreement.This Agreement constitutes the complete and exclusive statement of Agreement between City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement. { 9. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto.In approving this Agreement,it shall not be necessary to produce or account for more than one such counterpart. 10. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute,deliver,and perform the Agreement.Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. IN WITNESS WHEREOF,the parties have caused this Agreement to be executed on the date first written above. 4 Hal Cole, Mayor Eric Schafer, Board President City of South Lake Tahoe South Tahoe Public Utility District aYa APPROVE AS TO FORM: 1 City Attorney ATTEST: ATTEST: Susan Alessi, City Clerk Melonie Guttry, Clerk of the Board -422- General Manager Richard H.Solhrig C 1850 • Directors°IS: u Voe Chris Cefalu - �%- -'•,...:9444. James R.Jones � F'ublic Utility District Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.etpud.u5 BOARD AGENDA ITEM 5d TO: Board of Directors FROM: Donielle Morse, Water Conservation Specialist MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: Temporary Water Efficiency Technician REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Personnel Services for one temporary Water Efficiency Technician, in the estimated amount of$27,000. DISCUSSION: Staff requests that the Board authorize payment to Blue Ribbon Personnel Services for one temporary Water Efficiency Technician from approximately April 21, 2014, through October 17, 2014. This employee will work approximately 40 hours per week, not to exceed 999 hours. Due to the drought conditions in Lake Tahoe and in California, the interest and participation in the District's Water Conservation Program is expected to greatly increase. In order to meet this increase during the busy summer season, it is necessary to hire a Water Efficiency Technician to assist with the implementation of the Water Conservation Program, including the Turf Buy Back Program. Under the supervision of the Water Conservation Specialist, the Water Efficiency Technician will perform the following duties: assist with the implementation of the Turf Buy Back Program; perform Water Wise House Calls and Leak Detection services; assist with community and educational outreach; enforce the District's Water Conservation Ordinance; and perform administrative duties as assigned. SCHEDULE: April to October, 2014 COSTS: $ 27,000 (estimated) ACCOUNT NO: 2038-6660/WCPROG-OTHR BUDGETED AMOUNT AVAILABLE: $ 11,262 ATTACHMENTS: Approved Justification CONCURRENCE WITH REQUESTED ACTION: p CATEGORY: Water GENERAL MANAGER: YES 1 11 NO CHIEF FINANCIAL OFFICER: YES GJ NO - 3- T ii 1 J14/1 South Tahoe Richard Solbrig, General Manager Public Utility District Board Members Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer Memorandum afri.4 Date: March 17, 20144-4a To: Richard Solbrig 3 2444. From: Donielle Morse Re: Temporary Position Justification-Water Efficiency Technician Due to the current drought conditions in Lake Tahoe and in California, the interest and participation in the District's Water Conservation Program is expected to greatly increase. In order to meet this increase during the busy summer season, it is necessary to hire a Water Efficiency Technician to assist with the implementation of the Water Conservation Program, including another round of the Turf Buy Back Program.This position will be approximately 40 hours/wk, beginning on April 21, 2014 and ending on October 17, 2014. Under the supervision of the Water Conservation Specialist,duties for this position would include:assisting with the implementation of the Turf Buy Back Program; performing Water Wise House Calls and Leak Detection services; assisting with community and educational. outreach; enforcement of District's Water Conservation Ordinance; administrative duties as assigned. South Tahoe Public Utility District• 1275 Meadow Crest Drive,South Lake Tahoe,CA 96150 Phone 530.544.6474■Facsimile 530.541.0614•www.stpud.us -25- General Manager Richard H.So!brig • 1850 • Directory :111,1... _ %.�_'��.L . c South Ta Public Utility District Chris Cefalu Jamey R.Jones Randy Vogelgeyang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us 5e TO: Board of Directors FROM: Donielle Morse, Water Conservation Specialist MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: Temporary Water Educator REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Personnel Services for one temporary Water Educator, in the estimated amount of $16,000. DISCUSSION: Staff requests that the Board authorize payment to Blue Ribbon Personnel Services for one temporary Water Educator from approximately April 21, 2014, through September 12, 2014.This employee will work approximately 30 hours per week, not to exceed 999 hours total. Given the current drought conditions in Lake Tahoe and in California, and the increased need for water conservation, it is imperative that the District hire a Water Educator for Summer, 2014. Under the supervision of the Water Conservation Specialist, this position would enforce the District's Water Conservation Ordinance; specifically the Water Waste Prohibition and Stage One conditions as described in Section 3.4: Water Shortage and Drought Response Standards in the Admin Code. SCHEDULE: April to September 2014 COSTS: $ 16,000 (estimated) ACCOUNT NO: 2038-6660/WCPROG-OTHR BUDGETED AMOUNT AVAILABLE: $111,262 ATTACHMENTS: Approved Justification CONCURRENCE WITH REQUESTED ACTIO1N: CATEGORY: Water GENERAL MANAGER: YES ��61�9 j1 NO CHIEF FINANCIAL OFFICER: YES NO ros--- -27- South Tahoe Richard Solbrig, General Manager Public Utility District Board Members Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer Memorandum ri I Date: March 17,2014 ifr or To: Richard Solbrig From: Donielle Morse 3-24_14 Re: Temporary Position Justification-Water Educator Given the current drought conditions in Lake Tahoe and in California, and the increased need for water conservation, it is imperative that the District hire a Water Educator for summer 2014. Under the supervision of the Water Conservation Specialist, this position would enforce the District's Water Conservation Ordinance;specifically the Water Waste Prohibition and Stage One conditions as described in Section 3.4:Water Shortage and Drought Response Standards in the Admin Code.This position will be approximately 30 hours/wk, beginning on April 21, 2014 and ending on September 12,2014. Duties for this position would include:driving,walking,and/or biking around neighborhoods in the District's service area looking for violators of the Water Conservation Ordinance; educating the public through direct communication with home and business owners on the watering restrictions in South Lake Tahoe and the need for conservation;issuing written warnings and violations as necessary;maintaining database of violations. (lfF { South Tahoe Public Utility District• 1275 Meadow Crest Drive,South Lake Tahoe,CA 96150 Phone 530.544.6474•Facsimile 530.541.0614•www.stpud.us -29- General Manager Richard H.Solbrig _Ir, • sibter South o Directors ,w., / Chris Cefalu / `' yam James R.Jones ' Public Utility District RandyVogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 5f TO: Board of Directors FROM: Ken Phillips, Information Systems Manager MEETING DATE: April 3, 2014 PROJECT NAME: Information Technology- Strategic Plan REQUESTED BOARD ACTION: Authorize Staff to enter into a contract with NexLevel Information Technology, Inc., for professional services to develop an Information Technology Strategic Plan Update and to complete a Network Vulnerability Assessment. The cost will be $33,200 and funding is available in the current year budget. DISCUSSION: The District's current Information Technology (IT) Strategic Plan was authored in 2008 by NexLevel Information Technology, Inc. It has served the District well and the plan has provided a comprehensive roadmap for the IT Department. It defines best practices in multiple areas of IT and it has served as the foundation of the IT Department. That said, information technology evolves rapidly and even a well-crafted Strategic Plan becomes less useful as time passes. Technologies that were too new to be deployed (or even non-existent) in 2008 are now commonplace. There have been significant advances in data storage, virtualization technology and IT governance, and the District would benefit from an updated Strategic Plan. At its core, an IT Strategic Plan is constructed to help the IT Department best meet the business needs of the organization. It considers costs, security, functionality, backup, disaster recovery and other areas of IT delivery. The plan is broken down into several definable areas and it illustrates where improvements can be made. Specific recommendations are given that will help the department maintain a "Best Practices" delivery model for each area. The IT Department is also recommending that a Network Vulnerability Assessment be performed. The District has SCADA and Wireless Access Points in addition to the normal threat vectors (paths) into the STPUD network. It is important that the network remain secure and it is vitally important there be no unauthorized access to the command and control systems for water and sewer. A Network Vulnerability Assessment will determine if the District is at risk and it will advise the+BDepartment if security vulnerabilities are found. Ken Phillips April 3,2014 Page 2 At the end of the day, an updated Strategic Plan will help insure that the District's investment in technology resources is maximized and that the District's IT infrastructure is safe and secure. NexLevel Information Technology, Inc., has a proven track record of helping more than 60 California public sector agencies for the past 15 years and they have an excellent reputation throughout the state. With their assistance, the IT Department will be well positioned to support the business goals of the District and its constituents for the next several years. s " 1 �ggr SCHEDULE: April-June 2014 COSTS: $24,450 (Strategic Plan Update) +$8,750 (Vulnerability Assessment) = $33,200 ACCOUNT NO: 1037-4405, 2037-4405, 2037-8468 BUDGETED AMOUNT AVAILABLE: $37,466 ATTACHMENTS: 2014 Technology Plan Proposal CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General y, nn GENERAL MANAGER: YES (lam' NO CHIEF FINANCIAL OFFICER: YES NO NO -32- i ', • :, ,''...::::-',--,',-::::.:.:;.-:•-0::-'!":-:'g:',';',...:-`::.1-:'-i':'1'''.':'::•:'-'::::'''' .•.'' .' impAH''' :::.r 1 H:n 0 .. , ..; :-::".'„:::,,,--:,,,,,;:,',...,::....,...:::„.."1 "..7:,-.A.'-'''::::;:.,:::..;';:.':...,.::..: -..'.:', .'!';'•1 :1;', ' ' • ' :•.;;;.,1=1:'';,!-::':::::=-11:::,..i''' '''': • ::.-." " -- '-'-':::,',''','-:,:',''''''''. . ; : .: '. 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N ▪ C- LEViL -36- South Tahoe Public Utility District Proposal—2014 Technology Plan Cover Letter March 17,2014 Mr. Ken Phillips South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe,CA 96150 Re: 2014 Technology Plan Dear Mr.Phillips: NexLevel Information Technology, Inc. (NexLevel) respectfully submits this proposal to the South Tahoe Public Utility District(District) in response to your request to create a 2014 Technology Plan. Our Company. As a California-based management consulting firm, NexLevel maintains a singular focus on helping California public sector clients implement and use information technology. In 1999,the Company was founded on the belief that project success starts with effective planning. NexLevel has delivered strategic planning and project management services to more than 60 California public agencies. We invite you to contact our references for first-hand information about the quality of the services. Our business continues to grow because our work provides clients with tangible benefits. Our Understanding. Based on our knowledge of the District's technology environment and our experience in developing the 2008 Technology Plan,NexLevel recommends the following key activities for this update process: • Conduct a web-based survey of District technology users to assess satisfaction with the current level of technology service delivery and compare these results with those gathered during the development of the 2008 Technology Plan. • Conduct face-to-face interviews with Information Technology staff and selected department personnel to gather information regarding technology service delivery and potential technology solutions. • Conduct a high-level overview of the IT Department current operation and provide recommendations for additional service delivery best practices. • Conduct a network vulnerability scan and penetration test of the District's communications network. • Conduct a workshop with District department heads to re-prioritize technology projects based on progress made and newly identified projects. • Create a 2014 Technology Plan. Our Team. NexLevel proposes a proven team of consultants with extensive experience in completing similar projects for California local government agencies. This team provides deep expertise in IT service delivery best practices,as well as with the technologies that support the unique needs of every District department. Our Experience Nexlevel's track record includes successfully completing more than 30 local government agency IT Strategic Plans. As an example, NexLevel has recently completed IT Strategic Plans for the cities of Manhattan Beach,Santa Cruz,and Pismo Beach,and we are currently working LISTEN.PLAN.DELIVER !Pagee (LEVEL —37— South Tahoe Public Utility District Proposal-2014 Technology Plan } with the Central Contra Costa Sanitary District,Delta Diablo Sanitation District,and Mouton Niguel Water District. Most indicative of our success is that our clients are willing to ask us back to perform additional work, but also refer us to other organizations without hesitation. Our proven methodology as employed by our experienced team will ensure that the District receives an objective and accurate 2014 Technology Plan that will provide a comprehensive technology implementation roadmap for the South Tahoe Public Utility District. Sincerely, Terry Hackelman,Managing Principal NexLevel Information Technology, Inc. t N LISTEN.PLAN.DELIVER 5 I P a g e N�CLEV�L -38- South Tahoe Public Utility District Proposal—2014 Technology Plan Approach Overview NexLevel will initiate the Technology Plan update by reviewing the projects and priorities established in the 2008 Technology Plan. That Technology Plan,including the user survey that was conducted at the time,will provide the foundation for assessing the District's progress toward achieving goals to meet the business objectives of the District. NexLevel's process for completing the Technology Plan update is similar to the methodology that was used to complete the original Technology Plan. For the update,NexLevel's activities will include a user survey,staff interviews,and prioritization workshop. NexLevel will create a web-based user survey with questions that will be similar to those from the 2008 Technology Plan,although new questions may be included. The survey will also contain then-and-now phrased questions for comparison of service today verses 2008. NexLevel will meet individually with selected department representatives to review technology projects and initiatives.The meetings will require approximately one hour with each department. The meetings will be a discussion about the application of technology,current business challenges and areas where technology may assist with meeting operational goals. NexLevel will individually interview the District's IT staff.This will ensure sufficient time to address the specific areas each staff member supports and to gain insight into the unique challenges from the perspective of on-going support. NexLevel will review the projects that are identified during the interviews and schedule a prioritization workshop with the District's management team.The workshop allows the participants to become familiar with District-wide business challenges and the benefits that would result from designated technology projects. Budget and timeframes will also be a part of the discussion.Using agreed upon business criteria for reviewing projects,this process will allow the District to collectively analyze and prioritize all upcoming technology projects. The result of this effort will be a 2014 Technology Plan that will: • Document the District's progress toward meeting IT goals and objectives since the 2008 Technology Plan was completed • Identify issues and/or barriers associated with 2008 projects • Provide feedback obtained through a new web-based survey • Identify projects initiated and/or completed that were not included in the 2008 Technology Plan • Provide a high-level review of the IT Department and recommendations from the 2008 IT Assessment • Provide a new, prioritized list of IT projects and initiatives • Provide a 2014 Technology Plan that will provide a roadmap for the District in the use and management of technology for the next 5 years LISTEN.PLAN.DELNER 6l P a 9 e N)CL-V_L —39— f South Tahoe Public Utility District Proposal—2014 Technology Plan Work Plan In this section,we discuss each Task in detail, including associated activities and deliverables. Figure 1 depicts the major activities in NexLevel's planning methodology. Figure 1—Technology Plan Update Methodology Task 1 - Initiate The primary purpose of Task 1 is to prepare for and initiate the project under a well-defined project plan and schedule,and to ensure alignment of expectations(i.e. purpose,timeline, resources,activities,etc.) among all project participants. To accomplish this, it requires careful planning and coordination between NexLevel and the District's Project Manager,as well as communication outreach activities to all District staff that will be involved in the project. NexLevel recognizes the need to apply project management processes and standards to our projects that include the following: • Confirm understanding of project goals and objectives at all levels of the District + Identify potential risks and,working with the District,develop realistic risk mitigation strategies * Communicate expectations to participants and stakeholders to ensure expectations are proactively managed s Complete activities in a way that minimizes disruption to daily District operations k. Figure 2 provides an overview of the major activities associated with Task 1. 1.1 PlanningMeeting 1.2 Document Request, s 1.3 Voiceothet1 urvey 1-4 , 4 `' M LI* � _ � ✓work Plan its.,-,74000✓Document inventory Listing V.Survey Results Report "Interview Matrix Figure 2—Initiate Activities , The following table identifies each activity and associated deliverables. LISTEN.PLAN.DELNER 71 Page CLlV=L —40— South Tahoe Public Utility District Proposal—2014 Technology Plan Table 1-Task 1 Activities and Deliverables # Activity Description Deliverables vi 1.1 ' Planning NexLevel will meet with the District's Project Manager to review Work Plan Meeting and confirm the following project components: Interview • Project objectives,scope of work,and schedule Matrix s Project status and update requirements • Project risks and risk mitigation strategies • Project issue management methods • Identification of staff to be involved in the project, which includes drafting the initial Interview Matrix 1.2 Document To support the activities in Task 2, NexLevel will request and Inventory Request review documentation including, but not limited to,the Listing of following: Documents Technology budgets and Capital plans Received • Technology Governance agendas and minutes • Status of projects included in the 2008 Technology Plan • In process or planned technology project documentation 1.3 Voice of the NexLevel will conduct a web-based user survey to determine Survey User Survey overall satisfaction in terms of IT service delivery and support. Results The survey will be available to all District technology users and Report provides an opportunity to obtain their input. Once the survey is concluded, NexLevel will prepare a Survey Results Report. The report will summarize the survey results,as well as provide a comparison to the average from other peer California local government agencies for which NexLevel has completed similar surveys. This provides the District the ability to benchmark the survey results against similar agencies. In addition, NexLevel will provide best practices targets for each survey question. The best practices targets represent what a well-funded and high performing IT service delivery organization would strive to attain. [ Finally, NexLevel will compare the results of the survey with a similar survey completed in 2008 to demonstrate any improvements or degradation in the level of technology service. 1.4 Department NexLevel will facilitate a series of on-site workshops with selected Meeting Interviews District departments and IT Department staff to identify the Notes current technology environment within each department, (Working progress made against the 2008 Technology Plan,and planned Papers) project not previously identified. LISTEN.PLAN.DELNER 81P age NXLEV=L —41— fi South Tahoe Public Utility District Proposal—2014 Technology Plan E Task 2 — Strategize As shown in Figure 3,the purpose of Task 2 is to focus on the review and analysis of the findings of previous task in order to identify,analyze, update,and prioritize projects to be included in the Technology Plan. NexLevel brings proven methods and tools to ensure identified projects are well defined, understood by the stakeholders,and prioritized using agreed upon criteria. During this task, NexLevel will facilitate a Project Prioritization Workshop that uses a multi-step process to arrive at a District-wide prioritization of identified projects that will provide the basis for a roadmap in the updated Technology Plan. 2.1 Project Formalization 2.2 Prioritization Workshop. €; 2.3 Network Vulnerability Assessment 2,4 IT Plan Ups v3 ~ ✓Project Listing " � V Workshop Material V Network Assessment Report ✓Updated IT Plan Figure 3-Strategize Activities We detail the Strategize activities and deliverables in Table 2. Table 2—Task 2 Activities and Deliverables # Activity Description Deliverables 2.1 Project NexLevel will use information collected during Task 1 to create Project Formalization projects that will be considered for the 2014 Technology Plan. Listing The output of this effort will be a list of recommended projects, Prioritization 1 i along with a project description,cost estimates, implementation Workshop timeframes,and other criteria to prepare for project Materials prioritization. LISTEN.PLAN.DELIVER g 1 Pag N)CL=V=L —42— South Tahoe Public Utility District Proposal—2014 Technology Plan II # Activity Description • Deliverables 2.2 District-wide 3 NexLevel will use our Blue Wall approach to facilitate the Prioritized Prioritization prioritization of the identified technology projects. This approach • Project Workshop is a multi-step prioritization methodology and tools that Listing encourages staff participation and collaboration. The workshop is designed to help drive consensus to obtain District-wide prioritization of projects. The end result of the workshop will be a prioritized list of projects assigned to a timeframe. In addition, the workshop is designed to identify Technology Plan enabling factors which are defined as key elements that must be in place { or occur to allow the plan to be a success. Examples of enabling factors could include training,staffing, budget,governance, ; project management,change management. 2.3 • Network i KIS will perform testing IAW GIAC,SANs.org,and the product Network Vulnerability "best practices"guides for all software being used during this Testing Assessment task. Testing will be passive unless otherwise approved for more Results aggressive scanning modes. The method used is planned to be a Rort (OPTIONAL) e p "White"hat testing. The testing schedule is planned for both "normal-hours"and"after-hours periods. KIS performs internal and external testing on systems and networks defined by the client. Both wired and wireless networks are expected to be tested. Further testing may be required depending on the results of the initial testing-if this is required we will discuss with the District in terms of additional level of effort and cost. The external testing will attempt to penetrate the District's Internet firewall and Internet Gateway solutions,as well as surrounding network systems.The testing will include the following systems: Internet screening router(s),switch(es), Internet firewalls,email gateway(s),web servers,database servers,and other devices identified during the testing.The listing of specific vulnerabilities will include all DMZ's,and all live hosts within the District's external IP space. The internal testing will attempt to penetrate the following systems: Internal router(s), Internal firewall(s),Switch(es), Windows servers, UNIX servers,Application server,Database servers,and other devices identified during the testing.The listing of specific vulnerabilities against individual hosts will include up to two(2)end District subnets. This test will give the District a thorough understanding of how vulnerable their infrastructure is to such threats as disgruntled employees, malicious hackers who gain access to the building, and former employees with "lingering" access, as well as the level of risk should someone compromise an alternative entry point. LISTEN.PLAN.DELIVER 101 P a g N)CL=VEL —43— 1 1 South Tahoe Public Utility District Proposal—2014 Technology Plan 1 # Activity Description Deliverables F 2.4 Publish Plan NexLevel will incorporate work products from previous activities 2014 i. as the foundation for the development of the 2014 Technology Technology € Plan. NexLevel will use this information,as well as other Plan(Draft) F. information provided by staff and independent research,to F create a draft of the 2014 Technology Plan. 2014 1. NexLevel will revise and update the draft 2014 Technology Plan Technology I i based on feedback from District staff. ' Plan(Final) , l 1 ` I Once the 2014 Technology Plan has been finalized,NexLevel will Board prepare an executive level presentation for the District's Board. Presentation NexLevel will either present the plan or support the District's staff s in presenting the plan. ( z I F F i i I F } S -7 k i t { 1 t l i 's 34 a i 4 i 4 LISTEN.PLAN.DELIVER 11(Page a N XL;VEL ` —44— l i South Tahoe Public Utility District Proposal—2014 Technology Plan Proposed Organization and Staffing NexLevel's foundation is in talented, high-caliber individuals guided by the personal and professional principles of honesty,integrity,quality,and a commitment to client satisfaction. This foundation and associated ethics help us to attract and retain a veteran staff that inspires confidence in our clients. Our proposed team has extensive hands-on experience in the application of technologies specific to all different types of District departments,as well as current and proven experience in applying our strategic planning methodology to complete comprehensive IT Assessments Terry Hackelman, Engagement Manager/Subject Matter Expert Mr. Hackelman,a NexLevel Founder and Managing Principal,will serve as the Engagement Manager for the project,and will also provide subject matter expertise. Mr. Hackelman has led more than 18 IT assessment and strategic planning efforts for California local government agencies and is routinely involved in projects to ensure customer expectations are met and has the authority to make whatever decisions are necessary to ensure NexLevel services are delivered effectively and efficiently. Mr. Hackelman brings hands-on knowledge and experience with virtually all technologies used by California local government agencies. Mr. Hackelman was extensively involved in the following engagements: City of Los Angeles City of Long Beach City of Chino City of Orange City of Fairfield City of Stockton City of San Luis Obispo City of Walnut Creek City of Novato City of Pomona City of Irvine City of Santa Clara City of Ridgecrest City of Lakewood City of Palmdale City of Lake Forest City of Santa Cruz City of Manhattan Beach City of Westminster City of Santa Rosa City of Rancho Palos Verdes City of Folsom Santa Clara County Fire Department Moulton Niguel Water District South Tahoe Public Utility District Delta Diablo Sanitation District Lee Curtis, Project Manager/Subject Matter Expert Mr.Curtis is a senior level, hands-on executive with more than 40 years of experience in technology service delivery and consulting.He has been a top-tier IT manager with outstanding customer relations skills and long-range project planning expertise. In addition, he managed major planning projects for the California Highway Patrol. Based on NexLevel's success in developing technology plans for the City of Stockton and Douglas County, Nevada, both jurisdictions asked Mr.Curtis to serve as their Interim CTO while they searched for permanent replacements. Mr.Curtis was extensively involved in the following IT assessment and IT strategic planning engagements: City of Fairfield City of Stockton City of Novato City of Walnut Creek City of Clovis Town of Truckee City of Orange California Highway Patrol LISTEN.PLAN.DELIVER 121P a g e N�CL�V�L —45— 1 I i South Tahoe Public Utility District Proposal—2014 Technology Plan I South Tahoe Public Utility District Moulton Niguel Water District South Orange County Wastewater Authority Tulare Countyli Douglas County Nevada City of Santa Cruz Sacramento Metropolitan Fire District City of San Luis Obispo LuAnne Sloan, PMP, Subject Matter Expert i Ms. LuAnne Sloan has more than 23 years of experience in the IT and telecommunications industries in fs both public and private sectors. She has an extensive and diverse information technology background, having held the positions of consultant, project manager, process management specialist,and systems 1 analyst. Ms.Sloan has developed excellent analytical,technical,facilitation, project management,and 4 communications skills. With these skills, Ms.Sloan has established a successful record of accomplishment of supporting both small and large-scale project management and system 1 implementation efforts. In addition, her skills have been refined through successfully leading cross- functional teams in support of many product implementations and reengineering efforts. Ms.Sloan was B extensively involved in the following NexLevel California local government agencies: I 1 City of Santa Clara City of Riverside , : City of Orange City of Lakewood City of Pomona City of Pico Rivera .. City of Mountain View Rancho California Water District i { , LISTEN.PLAN.DELIVER 131 P a g e 6. N)CL=VEL —46— South Tahoe Public Utility District Proposal—2014 Technology Plan Company Background Headquartered in Carmichael,California, NexLevel is a management consulting firm that helps public sector clients enhance their use of information technology. Since 1999, NexLevel has worked with more than 45 California state and local government agencies to complete IT Assessments, IT Strategic Plans, GIS Strategic Plans, Network Assessments, IT Service Level Assessments, Policy/Procedure Documentation development, Project Management Organization implementations, Feasibility Studies, Request for Proposal(RFP)development and Procurement Management efforts. Figure 5 illustrates NexLevel's full range of IT services. RFPR ` 0 Prax�rtt�i� • � if;tA G e.. * • . Q 3�} :© I ..ktorip„ial*t 0 Are lweti der& off mans urA;46.. v t Figure 5-NexLevel Services Since our inception, NexLevel has invested in and developed toolkits(methodologies, processes,tools, and supporting processes)designed specifically for the unique needs and requirements of California local government entities. NexLevel consultants consistently improve and expand the knowledge base included in these toolkits based on real life experience with our clients. More importantly,we share these toolkits with our clients and leave them behind so they can be used to support future projects. As shown in Table 4 on the following page, NexLevel has a strong record of accomplishment in providing technology consulting services for California public sector clients. A significant number of our client projects are of similar scope and size to what the District is seeking. In addition, most clients have a similar organizational structure and technical infrastructure to that of the District. LISTEN.PLAN.DELNER 141 Page NCLEV=L -47- I 4 South Tahoe Public Utility District Proposal-2014 Technology Plan E 1 Table 4-Nexlevel Local Government Experience a N - c C `�, 4: 4; G 4 . E y c V y, aC , v N 4% C Q1 Qi T. _ an N1 = 4' i C c cn J C a, N — > 't= H rz 4. t0 Q C� C L. c. a' - SG i cn I— E. C7 4` N is C — v t.>- ` t a, -} I 1 Special Districts and Utilities Central Contra Costa Sanitation District ✓ ✓ ✓ ✓ '( 3 1 Chino Valley Independent Fire District ✓ V i Delta Diablo Sanitation District V ✓ I c Eastern Municipal Water District V V Moulton Niguel Water District ✓ ✓ ✓ V ✓ V. V. Rancho California Water District V I ✓ I Sacramento Metro Fire District ✓ Sacramento Municipal Utility District I Santa Clara County Fire Department ✓ ✓ V ✓ Silicon Valley Power V V V ✓ Sonoma Marin Area Rail Transit V 'f = So.Orange Co.Wastewater Authority ✓ ✓ r South Tahoe Public Utility District ✓ I I V { Turlock Irrigation District V ✓ ti Cities and Counties Carson City(Nevada) v City of Chino I V I a City of Clovis I I City of Costa Mesa V V City of Fairfield V I v` V City of Folsom V I V I ✓ ✓ V City of Fremont ✓ City of Irvine ✓ ✓ V City of Glendale V V City of Lake Forest V I ✓ 3 City of Lakewood V V ✓ ✓ City of La Quinta V V V City of Long Beach ✓ ✓ I City of Los Angeles ✓ ✓ City of Manhattan Beach I ✓ ✓ ✓ City of Mountain View V V City of Newport Beach ✓ I I City of Novato I V I I V City of Ontario V City of Orange V I V I ✓ 1 . City of Palmdale V ✓ City of Palo Alto ✓ V City of Paso Robles ✓ City of Pico Rivera V V I I City of Pismo Beach V I ✓ City of Pomona V V L IS TE N.PLAN.DELIVER 151 P a g e LEVEL -48- South Tahoe Public Utility District Proposal—2014 Technology Plan c_ c- ti y v a �0, G. CO1 v v = i i iL c v — ,f, — l7 s = J C F-- H 0 N c y -� — c O City of Rancho Palos Verdes ✓ _____— ✓ City of Ridgecrest ✓ ✓ __ ✓ ✓ ✓ City of Riverside ___® ✓ ___ ✓ City of Sacramento ________ ✓ City of San Bernardino ✓ ------- City of San Luis Obispo ✓ ✓ __ ✓ ✓ ✓ City of Santa Clara ✓ ✓ ✓ ® ✓ ✓ _® City of Santa Cruz ✓ ✓ __ ✓ —_ ✓ City of Santa Rosa ________ ✓ City of Stockton ✓ 1 ___—© ✓ 1 City of Walnut Creek ✓ ✓ __ ✓ ___ ✓ City of Westminster ✓ Douglas County(Nevada) ✓ __ ✓ —_ ✓ ✓ Port of Los Angeles ✓ ✓ Town of Truckee —©_--___- San Diego County ___ ✓ ____ ✓ San Benito County ______ 1 ✓ Sonoma County —__ ✓ ____ ✓ Tulare County ✓ ______ 1 NexLevel has extensive, hands-on knowledge of the technologies and applications typically used by California municipalities. Table 5 identifies NexLevel's technology expertise. Table 5—Experience in Specific Technologies Common Municipal Technologies and Applications Finance,Payroll,and Human Resources(ERP)Systems Permitting/Inspections/Code Enforcement Systems Utility Billing/Customer Information Systems Agenda Management Solutions Facility and Class Management,Scheduling,and Registration Systems Computer Aided Dispatch(CAD)/Record Management System(RMS) Asset Management/Computerized Maintenance Management System(CMMS) Geographic Information System(GIS) • Business License Systems Enterprise Document Management/Records Retention Systems Intranet/Collaboration/Workflow Solutions Internet and eGovernment Solutions Mobile Solutions/Field Access/Field Reporting Solutions Automated Metering Infrastructure(AMI)&Automated Meter Reading(AMR) Fleet Management Systems Fuel Management Systems LISTEN.PLAN.DELIVER 161 P a g e NXLEVEEL —49— South Tahoe Public Utility District Proposal-2014 Technology Plan Common Municipal Technologies and Applications Energy Management Systems Integrated Library Systems(catalog,check in/out,etc.) Online Procurement and Vendor Management Systems Supervisor Control and Data Acquisition(SCADA)Systems Customer Relationship Management(CRM)Systems Online Recruitment Systems Irrigation Management Systems Traffic Management Systems Automated Vehicle Locator(AVL) Work Order Management Systems { Event Management/Ticketing Systems Pavement Management Systems And more.... LISTEN.PLAN.DELIVER !7)P a g e N ACL=VEL -50- South Tahoe Public Utility District Proposal—2014 Technology Plan References NexLevel has over 14 years of experience providing public sector clients with services similar to the project being requested by the District. NexLevel has provided three client references for recent projects with other municipalities. Upon request, NexLevel would be happy to provide additional references. Reference No.1 ' � ;: City of Manhattan Beach,CA "'w' `" Bruce Moe, Director of Finance , - bmoe@citymb.info s -, (3it 10)802-5552 - a a',;;:..41A".:,1i41400H.gh la nd Avenue c _ Manhattan Beach,CA 90266 -1IT Assessment and IT Master Plan—Completed 2013 Reference No.2 m s City of Pismo Beach,CA Nadia Feeser,Administrative Services Director . nfeeser@pismobeach.org (805)773-7010 760 Mattie Road. a y ,. Pismo Beach,CA 93449 " '= IT Assessment and IT Master Plan—Completed 2013 Reference No.3 � ` , � `t::... City of San Luis Obispo,CA : Vi Steve Schmidt, IT Manager . ' ir *� • +�, � .�`� sschmidt@slocity.org A (805)781-7570 , . .. 990 Palm Street San Luis Obispo,CA 93401 r ea IT Assessment,Strategic IT Plan,Asset Maintenance Management System t ,r h planning/implementation services,and IT Governance—Completed 2012 Reference No.4 71. kCity of Novato,CA ` 4Cathy Capriola,Assistant City Manager ccapriola@novato.org ":::17:::::::: '.1::11'''',:4 'r41':4!a.' (415)899-8906 f - g - . 75 Rowland Way,Suite 200 it Novato,CA 94945 « ` o . IT Assessment and IT Strategic Plan—Completed 2012 LISTEN.PLAN.DELIVER 18 i P a g e N= CL=V=L —51— South Tahoe Public Utility District Proposal—2014 Technology Plan Cost Data NexLevel will complete this project on a time and materials basis with a not-to-exceed price as presented below. Under this arrangement, NexLevel will bill the District based on actual hours worked up to the not-to-exceed price. In the following table we provide the estimated level of effort and cost by task and resource for the 2014 Technology Plan. Please note that we have provided the Network Vulnerability level of effort and cost separately so that the District can evaluate whether they want to have this performed. E t. Ho,:r}' EXTP_ ray 55:on 'aC _t es i0u's Ei. to Rate Terry Hackelman 10 $150.00 $1,500 Task 1-Initiate Lee Curtis 50 $150.00 $7,500; LuAnne Sloan 26 $135.00 $3,510 Total Task 1 86 $12,510 ;Terry Hackelman 14 $150.00 $2,100, Task 2-Strategize Lee Curtis 44 $150.00 $6,600' LuAnne Sloan — 24 $135.00 $3,240; Total Task 2 82 $11,940: p ; Total Project Cost 168 $24,450; OPTIONAL NETWORK VULNERABILITY LEVEL OF EFFORT AND COST Scope Est. Hourly Extended Hours Rate Rate Task 2.3—Network Assessment 41 $200.00 $8,200 Expenses $550 LISTEN.PLAN.DEUVER /9 1Page N)CLcV L —52— General Manager Richard H.5oII rig —• 1950- • - —�- South � �e Chris Cefalu �r ;.�,� �► .a James R.Jones Public Utility District RandyellySheehan sang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 511 6474•Fax 530 541-0614.www stpud.us BOARD AGENDA ITEM 5g TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: Truckee Marsh Sewer Facilities Protection Project REQUESTED BOARD ACTION: Award project to lowest responsive, responsible bidder, Nevada Division of Forestry, in the amount of$28,600. DISCUSSION: On March 4, 2014, the District issued a Request for Proposal (RFP) for Horticultural Nursery Services for the Upper Truckee Marsh Sewer Facilities Adaptive Management Plan (Project). The requested services for the Project involves the provision of up to 5,000 square feet of high quality pre-grown plant material [Nebraska Sedge (Carex nebrscensis) and Baltic Rush (Juncus balticus)] from a reputable nursery with experience in growing native materials for restoration projects. All pre-grown material must be available for field installation by no later than September 15, 2014, and must be properly maintained at the growing facility up until October 15, 2014, for pick-up by the District's selected Landscape Contractor (to be determined through public bid process). The deadline for submitting proposals was March 21, 2014. The pre-grown marsh mats are needed to create hummocks that can be strategically placed in the project area to encourage Trout Creek flows away from the District's utility easement. As the growing time requirement for the marsh mats is approximately four months, the District will pre-grow and supply these plant materials to the contractor for installation. More than ten nurseries, specializing in the growing of native plants for restoration projects, were identified in California and Nevada and notified of the RFP. Proposals were received from two of these nurseries. Based on review of these proposals, staff recommends that the Board award the project to the lowest responsive, responsible bidder (Nevada Division of Forestry) for the lump sum amount of $ 28,600. -53- Ivo Bergsohn,Hydrogeologiost April 3,2014 Page 2 SCHEDULE: April through October, 2014 COSTS: $28,600 ACCOUNT NO: 1029-8426 BUDGETED AMOUNT AVAILABLE: <$86,690> 2013/14 $734,000 2014/15 ATTACHMENTS: Nursery Services Bid Summary CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES 441 NO CHIEF FINANCIAL OFFICER: YES NO -54- TMSFPP Horticultural Nursery Services Upper Truckee Marsh AMP Bid Summary S C v C ei I t 41 RI y j y CRITERIA = z z 3 15 15% z SOQ- Personnel Yes Yes Lake Tahoe Basin Experience No Yes Planting Medium Experience No Yes Facility Description Yes Yes Proposal Cost $ 38,000 $ 28,600 Cost ($/sq.ft) $ 7.60 $ 5.72 TMSFPP Nursery Services 3/26/2014 —55— General Manager Richard H.So[brig • 1950 Nter Yw.� •• �"'. (-------- South o e RanJdamVCeohsDreRisr.eCecsotfao E ______,) yKEelrlygicSShceeahfae� Fubiic Utility District eus 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 511 6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 5h TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: Groundwater Management Plan Update REQUESTED BOARD ACTION: Approve the list of Stakeholder Advisory Group (SAG) appointees for the Groundwater Management Plan Update (GWMP). DISCUSSION: Section 7.4 of the GWMP requires the District to appoint a SAG consisting of individual persons who reside within the boundaries of its service area.The SAG last convened prior to enactment of the GWMP in November, 2000. Due to changes in employment or retirement, many of the SAG Members no longer represent the government agency with which they are identified. In addition, many of the community representatives have also changed. On March 7, 2014, the District issued a Notice of Invitation for participation in the SAG for the amendment of its GWMP. The purpose of the SAG over the near-term, through 2014, will focus on completing the update of the District's existing GWMP. Over the long-term, after 2014, the SAG will focus on implementing strategies to achieve objectives identified in the updated GWMP, agency collaboration and public outreach. The SAG includes representatives from the following interest categories: Tahoe Regional Planning Agency (TRPA); Lahontan Regional Water Quality Control Board (LRWQCB); El Dorado County Environmental Management Division (EDCEMD); City of South Lake Tahoe (CSLT); a Real Property Owner (RPO); a Service Station Operator (SSO); a local Water Purveyor; A Business Community Rate Payer (BCR); a Non-Business Community Rate Payer (NBCR); and other individuals as the District deems desirable. Participation in the SAG is voluntary. Staff recommends that the Board approve the attached roster to participate on the SAG through 2014. Staff will provide a revised list of individuals to participate on the long-term SAG, should representation from the interest categories change. -57- Ivo Bergsohn,Hydrogeologist April 3,2014 Page 2 SCHEDULE: April through December 2014 COSTS: ACCOUNT NO: GWMPUP BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Notice of Invitation, 2014 Groundwater Management Plan Update, March 7, 2014; Groundwater Management Plan Interested Parties List (March 2014) CONCURRENCE WITH REQUESTED ACTION:'ICATEGORY: Water GENERAL MANAGER: YES /R41 <, NO zi CHIEF FINANCIAL OFFICER: YES I"i NO } -58- General Manager Richard H.Solbrig • 1950 • w Directors South TChris cefalu Randy Vogelgesang Kelly Sheehan public Utility District Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 54/1-6474•Fax 530 541-0614•www.stpud.us NOTICE OF INVITATION Stakeholder Advisory Group for South Tahoe Public Utility District 2014 Groundwater Management Plan Update The South Tahoe Public Utility District(District) is inviting participation in the Stakeholder Advisory Group for the amendment of its Groundwater Management Plan (GWMP)to insure compliance with current requirements—in accordance with California Water Code (CWC)Section 10750 procedures. Citizens, business interests and regulatory agency representatives will be selected to serve on the Stakeholder Advisory Group (SAG) in order to provide input to the development and implementation of the GWMP. GOALS OF THE GROUNDWATER MANAGEMENT PLAN Goals of the GWMP include, but are not limited to: • Improving awareness through public outreach of the importance of groundwater resources and the protection of those resources within the District's service area; • Establishment of wellhead protection areas; and • Development of management plans to prevent or minimize the impact of contamination from possible contaminating activities. The existing GWMP was originally adopted in the year 2000.The 2014 process will result in the first amendment of the document.Section 7.4 of the GWMP requires the District to appoint a SAG consisting of individual persons who reside within the Boundaries of the District.The SAG also includes representation from collaborating businesses,agencies and interest groups.The SAG last convened prior to enactment of the GWMP in November 2000. -59- NOI Stakeholder Advisory Group March 7,2014 2014 Groundwater Management Plan Update WORK OF THE STAKEHOLDER ADVISORY GROUP The Stakeholder Advisory Group will review the existing GWMP and upon that review will discuss topics such as (but not limited to): ■ Groundwater levels; ■ Groundwater quality; • Groundwater monitoring; 1 • Source water protection; • Storm water management; • Adequacy of current monitoring programs; • Improved groundwater protection needs;and • Potential impact of the GWMP on business activities. Work will focus on identifying:aspects of the GWMP requiring update; aspects of the GWMP that can benefit from coordination;and opportunities to improve groundwater management. The role of SAG members is to provide review and recommendations.The consulting firm Kennedy Jenks is to facilitate SAG meetings; assist staff to define GWMP needs,identify Basin Management 1 Objectives; and complete an updated GWMP in cooperation with the District. SCHEDULE The GWMP update period spans from March through July 2014. Project milestones related to the SAG are anticipated to follow this sequence SAG Notice of Invitation/Application March 7 SAG Appointments March 20-April 4 SAG Member one-to-one meetings March 24-April 11 SAG Workshop 1 Wednesday,April 16 SAG Workshop 2 Wednesday, May 14 SAG Workshop 3 Wednesday,June 4 SAG Workshop 4 July TBD The District intends to host the Strategic Advisory Group beyond the close of the update process in order to implement the GWMP. Apply for membership on the Application for Membership for the Stakeholder Advisory Group for South Tahoe Public Utility District 2014 Groundwater Management Plan Update available at www.STPUD.us. For further information, interested parties are urged to contact the District Hydrogeologist (Ivo Bergsohn) directly by phone at(530) 543-6204 or by email at ibergsohn@stpud.dst.ca.us. 2 -60- Groundwater Management Plan Interested Parties List (March 2014) INTEREST GROUP AFFILIATION NAME TITLE ADDRESS EMAIL Agency(A) South Tahoe Public Utility District John Thiel,P.E. Principal Engineer 1275 Meadow Crest Drive, ithiel( stpud.dst.ca.us South Lake Tahoe,CA 96150 Agency(A) City of SLT Jason Burke Stormwater Coordinater 1052 Tata Lane,S.Lake jburke@citvofslt.us Tahoe,CA 96150 Agency(A) TRPA Brian Judge Principal Environmental P.O. Box 5310,Stateline,NV biudge@trpa.org Specialist 89449 Agency(A) EDCEMD Karen Bender,REHS, Supervising Environmental 3368 Lake Tahoe Blvd.#303, karen.bender@edc.gov.us 1 RD Health Specialist S.Lake Tahoe,CA 96150 ko Agency(A) LRWQCB Brian Grey Engineering Geologist 2501 Lake Tahoe Blvd.,S. BGrev@waterboards.ca.gov Lake Tahoe,CA 96150 Water Purveyor Lukins Water Company Jennifer Lukins Vice President 2013 West Way,S.Lake jennifer@lukinswater.com (WP) Tahoe,CA 96150 Water Purveyor Tahoe Keys Water Company Greg Trischler Supervisor 356 Ala Wai Blvd,South tkwater@sbcglobal.net (WP) Lake Tahoe 96150-3315 Real Property California Tahoe Conservancy Scott Carroll Associate Environmental 1061 Third Street,South scott.carroll@tahoe.ca.gov Owner(RPO) Planner Lake Tahoe,CA 96150 X:\Projects\General\2014 GWMPUP\2014 SAG\SAG Lists\2014 SAG_master 1 3/26/2014 Groundwater Management Plan Interested Parties List (March 2014) INTEREST GROUP AFFILIATION NAME TITLE ADDRESS EMAIL Service Station Tahoe Paradise Chevron Greg Daum Owner Tahoe Paradise Chevron, designscapes@att.net Operator(SSO) 2986 Highway 50,South Lake Tahoe,CA 96150 Business Barton Memorial Hospital Rodney Wright Emergency Management 2170 South Avenue,South rwright@bartonhealth.org Community Rate Coordinator/Safety Officer Lake Tahoe,CA 96150 Payer(BCR) Non-Business Retired Harold Singer Former Executive Officer, 1207 Pyramid Circle,South sltharold@sbcglobal.net Community Rate Lahontan Regional Water Lake Tahoe,CA 96150 Payer(NBCR) Quality Control Board Other(0) Lake Tahoe Unified School District Steve Morales Manager,Maintenance 1021 Al Tahoe Blvd.,South smorales@ltusd.org N Operations Lake Tahoe,CA 96150 `O NOTES: Green shadded rows are agency representatives. Turquoise shaded rows are other local water purveyors. Purple shaded rows are local community representatives. X:\Projects\General\2014 GWMPUP\2014 SAG\SAG Lists\2014 SAG_master 2 3/26/2014 General Manager Richard H.So!brig sesec! 185.0 • witbe Directors Yw South Tahoe Chris Cefalu mes R.Jones '104.- Fu b l i c Utility D i stri ct Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 51 TO: Board of Directors FROM: Ross Johnson, Manager of Plant Operations MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: Two Sludge Grinder Replacements REQUESTED BOARD ACTION: Authorize Staff to advertise for bids for two Sludge Grinder Replacements. DISCUSSION: The District owns two Moyno branded primary Sludge Grinders that are nearing the end of their service life. The existing units were installed as part of the Biosolids building project in 2004. Replacement parts are no longer available, eliminating the rebuild option. The new units will be installed by District staff. SCHEDULE: Purchase by June, 2014 COSTS: $40,000 ACCOUNT NO: 1004-8410 BUDGETED AMOUNT AVAILABLE: $20,000 2013/14 $20,000 2014/15 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES Lu` p NO CHIEF FINANCIAL OFFICER: YES 4.4 NO -63- General Manager Richard H.So'brig soot • 1350 • w -'-- ater 'yYA'—� • South Tahoe Directors Chris Cefalu s R.Jones RandyePublic Utility District KellySheehan sang Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www stpud.u5 BOARD AGENDA ITEM 5j TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: March 26, 2014 ITEM- PROJECT NAME: Water Rate Study Contract Amendment REQUESTED BOARD ACTION: Approve an amendment to the October 25, 2013, water rate study by HDR Engineering, in the amount of $4,950. DISCUSSION: At the November 7, 2013, Board meeting, action was taken to approve a contract with HDR Engineering to develop three water rate scenarios for Board consideration. The contract, in the amount of $22,360, also included participation by the rate consultant in two onsite Board workshops. The two meetings attended were on December 19, 2013, and February 6, 2014. Subsequent to contract approval, HDR was directed to develop a fourth rate analysis and attend two additional Board workshops as part of the overall public outreach program. The two additional meetings are scheduled for April 17, 2014, and May 15, 2014. The additional cost for the rate design and meetings is $4,950, bringing the total contract amount to $27,310. SCHEDULE: Rate consultant will present results during the April 17, 2014, and May 15, 2014, Board workshops. COSTS: Not to exceed $4,950 ACCOUNT NO: 2039-4440 BUDGETED AMOUNT AVAILABLE: $2,332 ATTACHMENTS: Contract Amendment Request CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES /41 NO CHIEF FINANCIAL OFFICER: YES NO 11: -65- FD:( O\E_ ( \1') February 25, 2014 Mr. Paul Hughes Chief Financial Officer South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject Water Rate Study Contract Amendment Request Dear Mr. Hughes: HDR Engineering, Inc.(HDR)was retained by the South Tahoe Public Utility District(District)to update its water rate study and rates. HDR provided the District with a proposal, dated October 25, 2013, which outlined the proposed scope of services and fee estimate. The contractual agreement is based on the scope of services provided to the District at that time. The original scope of services included up to two onsite board meetings and presentations. This was based on discussion with District staff during the development of the scope of services. Since that time, HDR has presented the results of the rate study update to the District Board two separate times. The first presentation was on December 19, 2013 at a Board workshop and the second was on February 6, 2014 at a regular Board meeting. Recently, the District requested that HDR present the results and recommendations of the study to the Board at two(2)additional Board meetings/public workshops. Neither HDR nor the District anticipated the need for additional public meetings during the development of the initial scope of services. In order to accommodate the District's request to participate in the additional requested meetings, HDR respectfully requests an amendment to the existing contract to accommodate the extra meetings. More specifically,the major items that HDR anticipates will need to be analyzed in order to complete the study, are as follows: • Meetings/Presentations- HDR will attend up to two(2)additional meetings. At these two additional meetings HDR will present the results and recommendations of the study to the Board and public. • Additional Scenario Analysis-The District requested one additional scenario review based on a revised capital improvement plan. The results of the additional analysis will be used to establish a rate transition plan and ultimate rates to fund the revised capital improvement plan. If additional meetings or tasks are requested, HDR will provide the District with an amendment request detailing the scope and fee request. HDR Engineering.Inc. 500 108th Avenue NE Phone 1425/450-6200 Suite 1200 Fax 1425;4537107 -67- Bellevue,WA 98004-5549 Nom'har;nc.com 1 1 1 i Given these additional tasks, HDR has developed an estimate of the labor and expenses associated with the additional two meetings requested by the District. STPUD Water Rate Study Amendment Request Fee Estimate 1 Task Estimated Fee Labor 1 Meetings/Presentations/Scenario $3.340 Total Labor Estimate $3,340 i 4 Expenses: Travel(Airfare/Hotel/Rental Car) $1,465 a Printing/Phone/Other 70 j i Technology Charge 75 Total Expense Estimate $1,610 1 Total Fee Estimate $4,950 1 i Given the above estimates of labor and expenses for the additional meetings and scenario requested by the District, HDR would formally request a contract amendment in an amount not to exceed $4,950.00. HDR will bill the District monthly on a percent complete basis. Should you have any questions or require additional information or detail regarding this i request, please do not hesitate to contact me. Should this summary be acceptable to the District, please initiate a contract amendment. 1 Sincerely, t HDR ENGINEERING, INC. ---'5 \ � /7-- -- = Shawn Koorn Associate Vice President 1 s i 1 1 HDR Engineering,Inc. -68- C TH TA Hoo 7.i...--0, er . 1950 ''68 140 UTILITY DOC SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT March 20, 2014 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, March 20, 2014, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Schafer, Directors Jones, Sheehan, Vogelgesang Absent: Director Cefalu Staff: Brian Bartlett, Tim Bledsoe, Linda Brown, Randy Curtis, Melonie Guttry, Paul Hughes, Attorney Gary Kvistad, Lynn Nolan, Julie Ryan, Paul Sciuto, Richard Solbrig, John Thiel, Doug VanGorden CONSENT CALENDAR: Moved Vogelgesang /Second Sheehan /Schafer Yes / Jones Yes /Sheehan Yes / Vogelgesang Yes Cefalu Absent to approve the Consent Calendar as submitted: a. Sole Source D & L Foundry - Authorized D & L Foundry to be the sole source provided for the purchase of manholes, frames, and risers for use within the District's sewer collection system. b. Standardize Mueller Centurion Fire Hydrant Model A423- Found the Mueller Centurion Fire Hydrant Model A423 to be the standard acceptable hydrant for use in the District's potable water distribution system. c. Diamond Valley Ranch Irrigation Improvement Project - Accepted proposal from Hauge Brueck Associates (HBA) to provide wetlands specialist services for the Diamond Valley Ranch Irrigations Improvement Project in the amount of$12,710. d. Backflow Testing - Enacted Ordinance No. 556-14 amending Section 3.3.9 of the Administrative Code regarding the testing of backflows. -69- } REGULAR BOARD MEETING MINUTES-March 20, 2014 PAGE-2 e. Resolution to Accept the California Department of Public Health (CDPH)Meter Loan-Adopted Resolution No. 2941-14 to accept the CDPH Meter Loan. f. Primary Clarifiers Rehabilitation -Authorized Task Order Amendment to HDR, Inc., in the amount of $49,878 for additional engineering design for rehabilitation work on Primary Clarifier No. 2. g. Temporary Help for Water Meter Installation Coordinator for the 2014 Water Meter Installation Project-Approved contract with Blue Ribbon Personnel Services in the amount of$30,000 for a temporary Water Meter Installation Coordinator. h. Temporary Help for Underground Repair, Sewer-Approved contract with Blue Ribbon Personnel Services for two temporary employees, in the estimated amount of$65,480. i. Temporary Help for Underground Repair, Water-Approved contract with Blue Ribbon Personnel Services for two temporary employees, in the estimated amount of $65,480. j. Engineering Student Interns-Approved contract with Blue Ribbon Personnel Services for two temporary engineering student interns, from May, 2014, through April, 2015, in an amount not to exceed $50,000. k. Temporary Collections Help for Customer Service-Approved contract with Blue Ribbon Personnel Services for one temporary employee, in the estimated amount of$23,000. } I. Temporary Help for Customer Service Department-Approved contract with Blue Ribbon Personnel Services for a temporary Customer Service Representative in the estimated amount of$27,000. m. Regular Board Meeting Minutes: March 6, 2014-Approved March 6, 2014 Minutes ITEMS FOR BOARD ACTION: a. Payment of Claims Moved Jones / Second Schafer/Schafer Yes / Jones Yes/ Sheehan Yes/Vogelgesang Yes / Cefalu Absent to approve the Payment of Claims in the amount of$1,573,832.47. BOARD MEMBER REPORTS: President Schafer presented information regarding the March 2014, CASA conference call. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Director Jones gave an update regarding the March 12, 2014, meeting. -70- REGULAR BOARD MEETING MINUTES-March 20, 2014 PAGE-3 GENERAL MANAGER REPORT: Richard Solbriq gave an update on the public outreach program. The next Public Workshop is scheduled for Wednesday, March 26th at 2 p.m. in the District Board Room. He presented information regarding the convention center project and the Board recommended staff work with the Capital Improvement Program Ad-Hoc Committee on this project. STAFF/ATTORNEY REPORTS: Staff presented information regarding the US Forest Service meeting on March 18, 2014, as well as updates on ground water regulation throughout the State of California. MEETING BREAK AND ADJOURNMENT TO CLOSED SESSION: 2:47 p.m. to 3 p.m. RECONVENED TO OPEN SESSION: 3:36 p.m. ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION: a. Pursuant to Government code Section 54956.9(b)/Conference with Legal Counsel Existing Litigation re: El Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (fired 10/22/12). No reportable Board action. b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel Anticipated Litigation (two potential cases). No reportable Board action. ADJOURNMENT: 3:36 p.m. Eric Schafer, Board Member South Tahoe Public Utility District Melonie Guttry, Clerk of the Board South Tahoe Public Utility District -71- General Manager Richard H.SoIbrig _• 1950 • k,a, "`or Directors A►� South /^j / j Chris Cefalu((,,//11 \/ James R.Jones -.-..` Rand Vo el elan Public Utility District Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Shannon Cotulla, Engineering Department Manager MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: 2014 State Streets Waterline Project REQUESTED BOARD ACTION: (1) Waive minor bid deviation; and (2) Award Bid to lowest responsive, responsible bidder, Gerhardt & Berry Construction, Inc., in the amount of $3,346,572.70. DISCUSSION: On March 25, 2014, at 2:00 P.M., the District received nine bids for the 2014 State Streets Waterline Project. Bids ranged from $3,346,572.70 to $3,999,594. The engineer's estimate for the project was $4,100,000. The proposed project includes installation of a Sanitary Sewer Force Main Bypass Station and the replacement of approximately 11,750 linear feet of undersized and high maintenance waterlines on Tahoe Keys Boulevard and the adjacent side streets (Jeffery St, Texas Ave, Arizona Ave, Colorado Ave, Utah Ave, Montana Ave, Wyoming Ave, and Idaho Ave) in the City of South Lake Tahoe. This project also includes the installation of fire hydrants, check valves and a pressure reducing valve to increase reliability of the water system under emergency conditions. As of March 26, 2014, Gerhardt & Berry Construction, Inc., is the apparent low bidder with one minor deviation. Staff is reviewing the three lowest bids for compliance with the contractual requirements. Attached is Staff recommendation to the Board for award of the bid and a summary of bid results. Board may reject all bids if it so chooses. With Board approval, Staff plans to move forward with construction under the following schedule: • Contract Award- April 3, 2014 • Begin Construction- May 1, 2014 • Project Completion - October 15, 2014 -73- Shannon Cotulla March 6,2014 Page 2 ti SCHEDULE: As shown above COSTS: $3,346,572.70 ACCOUNT NO: 2029-8306/STATES, 1029-8288 FM Bypass Tahoe Keys BUDGETED AMOUNT AVAILABLE: $3,200,000 (2014/15) STATES, $550,000 FM Bypass Tahoe Keys ATTACHMENTS: Bid Summary and Staff Recommendation CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES I_ c NO CHIEF FINANCIAL OFFICER: YES �� NO ti -74- South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Telephone: (530)544-6474 Fax: (530)541-0614 Memorandum Date: March 26, 2014 To: Board Members, Richard H. Solbrig, Paul A. Sciuto From: Heidi C. Baugh, Contracts Administrator Subject: 2014 State Streets Waterline Project At 2:00 o'clock on the afternoon of March 25, 2014 we received 9 bids, electronically, for the above-referenced project. Bids ranged from $3,346,572.70 to $3,999,594. The engineer's estimate was $4,100,000. A careful review and analysis of the three lowest bids showed only minor deviations. See attached spreadsheet and list of deviations for full breakdown of each bid. Gerhardt & Berry Construction Inc. is the apparent low bidder. Gerhardt & Berry Construction had only one minor deviation. I contacted the Contractors License Board and was given the following information: License Number 298102 is current and active and expires 10/31/2015. The company is a corporation. Gerhardt & Berry Construction Inc. holds a Class A— General Engineering license. South Tahoe Public Utility District•1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.647Wi Facsimile 530.541.0614 2014 STATE STREETS WATERLINE PROJECT HI Bid Opening: 3/25/2014 at 2:00 o'clock p.m. Deviations and information gathered during bid analysis of the three lowest bids: Gerhardt & Berry Construction Inc.: • Bidder's General Information Item 5, name and address of surety provided. Did not provide phone number. Broker agent, company and phone number provided. No address provided for brokerage agency. Sierra Nevada Construction, Inc. • No deviations. A. Teichert & Son, Inc. dba Teichert Construction: • Bidder's General Information, Item 1, Contractor's address was different that the address found on the California State Contractor's License Board website. The address on the website is the corporate office, and the address listed on the bid is the local Woodland office. • Bidder's General Information, Item 5, Contractor failed to identify the name of the surety company that would issue bonds for the project. I was able to contact the broker, whose information was provided, and he was able to verify the name of the surety and that he represents said surety. • Certification by Contractor's Insurance Broker form was filled out incorrectly: in first blank they only listed agent name without the brokerage agency; and in the second blank they inserted brokerage agency instead of insurance company name(s). I was able, however, to verify that the identified insurance company does meet specifications. } } } -76- PAYMENT OF CLAIMS FOR APPROVAL April 3, 2014 Payroll 3/18/14 430,031.14 Total Payroll 430,031.14 ADP & Insight eTools 2,012.49 AFLAC/WageWorks-claim payments and fees 1,500.43 American Express 18,871.06 BBVA Compass Bank 0.00 BHFS legal services 19,554.29 CDS-health care payments 9,407.96 Union Bank 0.00 Total Vendor EFT 51,346.23 Accounts Payable Checks-Sewer Fund 142,392.01 Accounts Payable Checks-Water Fund 155,149.93 Accounts Payable Checks-Self-funded Insurance 0.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 297,541.94 Grand Total 778,919.31 Payroll EFTs & Checks 03/18/14 EFT CA Employment Taxes & W/H 17,067.18 EFT Federal Employment Taxes & W/H 92,051.33 EFT CaIPERS Contributions 81,707.71 EFT Great West Deferred Comp 20,206.54 EFT Stationary Engineers Union Dues 2,411.62 EFT Retirement Health Savings 0.00 EFT United Way Contributions 170.00 EFT Employee Direct Deposits 211,307.12 CHK Employee Garnishments 1,273.83 CHK Employee Paychecks 3,835.81 Total 430,031.14 -77- PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type ABC FIRE SERVICE CO INC PUMPS LUTHER PASS 1002-6048 810.00 Check Total: 810.00 AP-00087302 MW AFLAC GEN&ADMIN SUPP INS W/H 1000-2532 695.30 Check Total: 695.30 AP-00087303 MW AHERN RENTALS ENGINEERING-FLL SWR UPGR FLL SYSTEM UPGR 1029-8331 -FLLSUP 351.54 Check Total: 351.54 AP-00087304 MW ALL ELECTRIC MOTORS INC PUMPS PUMP STATIONS 1002-6051 1,406.97 Check Total: 1.406.97 AP-00087305 MW ALPEN SIERRA COFFEE GEN&ADMIN OFC SUPPLY ISSUE 1000-6081 172.25 Check Total: 172.25 AP-00087306 MW ALPINE METALS HEAVY MAINT SHOP SUPPLIES 1004-6071 104.98 ALPINE METALS HEAVY MAINTENANC BUILDINGS 2004-6041 650.30 Check Total: 755.28 AP-00087307 MW ALSBURY,MARY INFORMATION TECH TRAVEL/MEETINGS 1037-6200 52.00 ALSBURY,MARY INFORMATION TECH TRAVEL/MEETINGS 2037-6200 52.00 )� ACheck Total: 104.00 AP-00087308 MW MERIPRIDE UNIFORM SERVICES GEN&ADMIN UNIFORM PAYABLE 1000-2518 1,667.18 Check Total: 1.667,18 AP-00087309 MW ANGIE'S SIGNS EQUIPMENT REP AUTOMOTIVE 1005-6011 34.34 Check Total: 34,34 AP-00087310 MW AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 1003-6310 4.24 AT&T MOBILITY ENGINEERING TELEPHONE 1029-6310 4.71 AT&T MOBILITY INFORMATION TECH TELEPHONE 1037-6310 18.98 AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 2003-6310 4.24 AT&T MOBILITY ENGINEERING TELEPHONE 2029-6310 4.70 AT&T MOBILITY INFORMATION TECH TELEPHONE 2037-6310 18.98 Check Total: 55.85 AP-00087311 MW AT&T/CALNET 2 GEN&ADMIN TELEPHONE 1000-6310 345.87 AT&T/CALNET 2 PUMPS TELEPHONE 1002-6310 52.84 AT&T/CALNET 2 OPERATIONS TELEPHONE 1006-6310 31.82 AT&T/CALNET 2 CUSTOMER SERVICE TELEPHONE 1038-6310 7.43 User: THERESA Page: 1 Current Date: 03/27/2014 Report:011_PMT_CLAIMS BK Current Time: II:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Nurn DPI AT&T/CALNET 2 GEN&ADMIN TELEPHONE 2000-6310 345.87 AT&T/CALNET 2 PUMPS TELEPHONE 2002-6310 20.83 AT&T/CALNET 2 CUSTOMER SERVICE TELEPHONE 2038-6310 7.42 Check Total: 812.08 AP-00087312 MW AW DIRECT EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 139.05 Check Total: 139.05 AP-00087313 MW BARTONI,RICK GEN&ADMIN UB SUSPENSE 1000-2002 148.00 BARTON!,RICK GEN&ADMIN UB SUSPENSE 2000-2002 148.00 Check Total: 296.00 AP-00087314 MW BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 1022-4405 116.00 BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 2022-4405 116.00 Check Total: 232.00 AP-00087315 MW BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006-6652 2,357.04 Check Total: 2.357,04 AP-00087316 MW BEST BEST&KRIEGER LLP HUMAN RESOURCES PERSONNEL LEGAL 1022-4445 288.75 i gST BEST&KRIEGER LLP ENGINEERING-HEADWORKS LEGAL-SPEC PROJ 1029-4475-HDWORK 1,146.43 elEST BEST&KRIEGER LLP HUMAN RESOURCES PERSONNEL LEGAL 2022-4445 288.75 BEST BEST&KRIEGER LLP ENGINEERING CONTRACT SERVICE 2029-4405 907.50 Check Total: 2.631.43 AP-00087317 MW 81 STATE PROPANE DIAMOND VLY RNCH PROPANE 1028-6360 1,206.52 BI STATE PROPANE UNDERGROUND REP PIPE/CVRS/MHLS 2001 -6052 4.30 Check Total: 1.210.82 AP-00087318 MW BING MATERIALS UNDERGROUND REP PIPE/CVRS/MHLS 2001-6052 1,468.25 Check Total: 1.468.25 AP-00087319 MW BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 1037-4405 183.04 BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 1038-4405 496.00 BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 2037-4405 183.04 BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 2038-4405 496.00 Check Total: 1.358.08 AP-00087320 MW CALIF DEPT OF PUBLIC HEALTH PUMPS REGLTRY OP PRMTS 2002-6650 8,985.60 Check Total: 8.985.60 AP-00087321 MW User: THERESA Page: 2 Current Date: 03/27/2014 Report:OH_PMT_CLAIMS_BK Current Time: 11:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Tvoe CALIFORNIA URBAN WATER CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 2,762.53 Check Total: 2.762.53 AP-00087322 MW CAPITOL ENGINEERING LAB INC HEAVY MAINT MOBILE EQUIP 1004-6012 450.00 Check Total: 450.00 AP-00087323 MW CASHMAN EQUIPMENT EQUIPMENT REP AUTOMOTIVE 1005-6011 491.85 Check Total: 491.85 AP-00087324 MW CCR LAKE TAHOE III LLC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 504.00 CCR LAKE TAHOE III LLC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 504.00 Check Total: 1,008.00 AP-00087325 MW CHATHAM,JASON UNDERGROUND REP TRAVEL/MEETINGS 1001-6200 62.72 Check Total: 62.72 AP-00087326 MW CONTRACTORS STATE LICENSE BOARD ENGINEERING DUES/MEMB/CERT 1029-6250 180.00 CONTRACTORS STATE LICENSE BOARD ENGINEERING DUES/MEMB/CERT 2029-6250 180.00 Check Total: 360.00 AP-00087327 MW CSAC HUMAN RESOURCES CONTRACT SERVICE 1022-4405 405.90 gtAC HUMAN RESOURCES CONTRACT SERVICE 2022-4405 405.90 1 Check Total: 811.80 AP-00087328 MW CWEA UNDERGROUND REP DUES/MEMB/CERT 1001 -6250 296.00 Check Total: 296.00 AP-00087329 MW D2000 SAFETY INC PUMPS SAFETY/EQUIP/PHY 1002-6075 179.88 D2000 SAFETY INC PUMPS SAFETY/EQUIP/PHY 2002-6075 179.87 Check Total: 359.75 AP-00087330 MW DIY HOME CENTER ELECTRICAL SHOP BUILDINGS 1003-6041 6.79 DIY HOME CENTER ELECTRICAL SHOP SMALL TOOLS 1003-6073 29.14 DIY HOME CENTER HEAVY MAINT SHOP SUPPLIES 1004-6071 7.77 DIY HOME CENTER ENGINEERING-FLL SWR UPGR FLL SYSTEM UPGR 1029-8331 -FLLSUP 21.70 Check Total: 65.40 AP-00087331 MW EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038-6520 16.00 EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038-6520 16.00 Check Total: 32.00 AP-00087332 MW El DORADO COUNTY GEN&ADMIN INS EXPENSE 2000-4510 50.00 User: THERESA Page: 3 Current Date: 03/27/2014 Report:OH PMTCLAIMS BK Current Time: 11:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Ixpg Check Total: 50.00 AP-00087300 MW EVOQUA WATER TECHNOLOGIES LLC LABORATORY SERVICE CONTRACT 1007-6030 36.00 EVOQUA WATER TECHNOLOGIES LLC LABORATORY SERVICE CONTRACT 2007-6030 36.00 Check Total: 72.00 AP-00087333 MW EZKEM LABORATORY LAB SUPPLIES 1007-4760 120.00 EZKEM LABORATORY LAB SUPPLIES 2007-4760 120.00 Check Total: 240.00 AP-00087334 MW FERGUSON ENTERPRISES INC PUMPS PUMP STATIONS 1002-6051 203.48 FERGUSON ENTERPRISES INC HEAVY MAINT PRIMARY EQUIP 1004-6021 88.19 FERGUSON ENTERPRISES INC HEAVY MAINT SECONDARY EQUIP 1004-6022 113.82 FERGUSON ENTERPRISES INC HEAVY MAINT SHOP SUPPLIES 1004-6071 28.99 Check Total: 434.48 AP-00087335 MW FGL ENVIRONMENTAL LABORATORY-ALP CO MTBE CONT MONITORING 1007-6110-ACMTBE 100.00 FGL ENVIRONMENTAL LABORATORY-ARHD3 TRTMT EXP MONITORING 2007-6110-AH3EXP 100.00 FGL ENVIRONMENTAL LABORATORY-HERBST MONITORING 2007-6110-HERBST 200.00 1 4aGL ENVIRONMENTAL ENGINEERING-GLENWD WELL TRT WELL TR-GLENWOOD 2029-7012-GWMTBE 250.00 IGL ENVIRONMENTAL ENGINEERING-GLENWD WELL TRT METERS 2014 2029-7013-GWMTBE 100.00 Check Total: 750.00 AP-00087336 MW FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007-4760 202.57 FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007-4760 208.11 Check Total: 410.68 AP-00087337 MW FLYERS ENERGY LLC EQUIPMENT REP OIL&LUBE 1005-4630 778.87 FLYERS ENERGY LLC EQUIPMENT REPAIR OIL&LUBE 2005-4630 778.86 Check Total: 1.557.73 AP-00087338 MW FORESTRY SUPPLIERS INC UNDERGROUND REP SMALL TOOLS 1001 -6073 106.29 Check Total: 106.29 AP-00087339 MW GARON,KIM FINANCE TRAVEL/MEETINGS 1039-6200 59.84 GARON,KIM FINANCE TRAVEL/MEETINGS 2039-6200 59.83 Check Total: 119.67 AP-00087340 MW GFOA FINANCE SUBSCRIPTIONS 1039-4830 27.50 GFOA FINANCE SUBSCRIPTIONS 2039-4830 27.50 User: THERESA Page: 4 Current Date: 03/27/2014 Report:OH_PMT_CLAIMSBK Current Time: 11:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Tyke Check Total: 55.00 AP-00087341 MW GFS CHEMICAL LABORATORY LAB SUPPLIES 1007-4760 11.05 GFS CHEMICAL LABORATORY LAB SUPPLIES 2007-4760 31.51 Check Total: 42.56 AP-00087342 MW GRAINGER GEN&ADMIN SMALL TOOLS INV 1000-0423 168.88 GRAINGER HEAVY MAINT PRIMARY EQUIP 1004-6021 824.50 GRAINGER HEAVY MAINT BUILDINGS 1004-6041 726.60 GRAINGER HEAVY MAINT SAFETY/EQUIP/PHY 1004-6075 140.83 GRAINGER EQUIPMENT REP AUTOMOTIVE 1005-6011 44.34 GRAINGER ENGINEERING-FLL SWR UPGR FLL SYSTEM UPGR 1029-8331 -FLLSUP 903.27 GRAINGER HEAVY MAINTENANC BUILDINGS 2004-6041 296.47 Check Total: 3104.89 AP-00087343 MW HDR ENGINEERING INC FINANCE ADVISORY 2039-4440 3,032.96 Check Total: 3,032.96 AP-00087344 MW HENDERSON,JESSICA CUSTOMER SERVICE TRAVEL/MEETINGS 1038-6200 52.00 4ENDERSON,JESSICA CUSTOMER SERVICE TRAVEL/MEETINGS 2038-6200 52.00 I Check Total: 104.00 AP-00087345 MW HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 1022-6030 49.59 HIGH SIERRA BUSINESS SYSTEMS INFORMATION TECH SERVICE CONTRACT 1037-6030 85.28 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 1038-6030 153.63 HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 1039-6030 208.67 HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 2022-6030 49.58 HIGH SIERRA BUSINESS SYSTEMS INFORMATION TECH SERVICE CONTRACT 2037-6030 85.27 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 2038-6030 153.61 HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 2039-6030 208.65 Check Total: 994.28 AP-00087346 MW HINTON,CONNIE CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 358.96 Check Total: 358.96 AP-00087347 MW INFOSEND INC. CUSTOMER SERVICE SERVICE CONTRACT 1038-6030 209.59 INFOSEND INC. CUSTOMER SERVICE SERVICE CONTRACT 2038-6030 209.59 Check Total: 419.18 AP-00087348 MW INSITE LAND SURVEYS ENGINEERING CONTRACT SERVICE 2029-4405 700.00 User: THERESA Page: 5 Current Date: 03/27/2014 Report:OH PMT_CLAIMS_BK Current Time: 11:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type Check Total: 700.00 AP-00087349 MW INTERSTATE SAFETY&SUPPLY GEN&ADMIN SHOP SUPP INV 1000-0421 234.31 Check Total: 234.31 AP-00087350 MW J&L PRO KLEEN INC FINANCE JANITORIAL SERV 1039-6074 1,603.50 J&L PRO KLEEN INC FINANCE JANITORIAL SERV 2039-6074 1,603.50 Check Total: 3.207.00 AP-00087351 MW KAHL COMMERCIAL INTERIORS INC ADMINISTRATION OFFICE SUPPLIES 1021-4820 516.54 KAHL COMMERCIAL INTERIORS INC ADMINISTRATION OFFICE SUPPLIES 2021 -4820 510.54 Check Total: 1.027.08 AP-00087352 MW KENNEDY/JENKS CONSULTANTS INC ENGINEERING-INT RGNL WTR MGT CONTRACT SERVICE 2029-4405-IRWMPL 58,684.48 KENNEDY/JENKS CONSULTANTS INC ENGINEERING-WTR SYS MSTR PLN WTR SYS OPTIM PL 2029-7097-WTRSMP 5,601.25 Check Total: 64.285.73 AP-00087353 MW KIMBALL MIDWEST EQUIPMENT REP SHOP SUPPLIES 1005-6071 147.29 Check Total: 147.29 AP-00087354 MW KIWANIS CLUB OF LAKE TAHOE PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 12.50 I t W A N I S CLUB OF LAKE TAHOE PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 12.50 i Check Total: 25.00 AP-00087355 MW KOSCIOLEK,LINDA CUSTOMER SERVICE TRAVEL/MEETINGS 1038-6200 52.00 KOSCIOLEK,LINDA CUSTOMER SERVICE TRAVEL/MEETINGS 2038-6200 52.00 Check Total: 104.00 AP-00087356 MW LEE,JEFF OPERATIONS TRAVEL/MEETINGS 1006-6200 137.76 Check Total: 137.76 AP-00087358 MW LES SCHWAB TIRE CENTER EQUIPMENT REP AUTOMOTIVE 1005-6011 249.00 Check Total: 249.00 AP-00087359 MW LIBERTY UTILITIES GEN&ADMIN ELECTRICITY 1000-6330 69,079.69 LIBERTY UTILITIES GEN&ADMIN ELECTRICITY 2000-6330 20,130.30 Check Total: 89,209.99 AP-00087360 MW MC MASTER CARR SUPPLY CO PUMPS PUMP STATIONS 1002-6051 140.15 MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 1002-6071 465.25 User: THERESA Page: 6 Current Date: 03/27/2014 Report:OH_PMT_CLAIMS_BK Current Time: 11:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#I Proj Code Amount Check Num Um MC MASTER CARR SUPPLY CO ENGINEERING-FLL SWR UPGR FLL SYSTEM UPGR 1029-8331 -FLLSUP 1,260.38 MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 2002-6071 465.30 Check Total: 2.331.08 AP-00087362 MW MEDICAL TRAINING SERVICES HUMAN RESOURCES SAFETY PROGRAMS 1022-6079 1,729.00 MEDICAL TRAINING SERVICES HUMAN RESOURCES SAFETY PROGRAMS 2022-6079 1,729.00 Check Total: 3.458.00 AP-00087363 MW MENDOZA,MATTHEW ENGINEERING TRAVEL/MEETINGS 1029-6200 263.64 MENDOZA,MATTHEW ENGINEERING TRAVEL/MEETINGS 2029-6200 263.64 Check Total: 527.28 AP-00087364 MW METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 1029-4820 4.69 METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPLIES 1039-4820 14.47 METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 2029-4820 4.67 METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPLIES 2039-4820 14.46 Check Total: 38.29 AP-00087365 MW MORSE,DONIELLE CUSTOMER SERVICE TRAVEL/MEETINGS 2038-6200 129.00 I Check Total: 129.00 AP-00087366 MW J1OTEL 6 UNDERGROUND REP STANDBY ACCOMODA 2001 -6083 39.32 Check Total: 39.32 AP-00087367 MW NETVAD INFORMATION TECH DIST.COMP SPPLIS 1037-4840 3,585.60 NETVAD INFORMATION TECH DIST.COMP SPPLIS 2037-4840 5,000.00 NETVAD INFORMATION TECH CORE SWITCH 2037-8469 19,990.20 Check Total: 28.575.80 AP-00087368 MW NIXON'S HEATING/AIR CONDITION CUSTOMER SERVICE MISC LIAB CLAIMS 2038-4520 186.28 Check Total: 186.28 AP-00087369 MW ONTRAC LABORATORY POSTAGE EXPENSES 1007-4810 13.35 ONTRAC LABORATORY-ALP CO MTBE CONT MONITORING 2007-6110-ACMTBE 13.88 Check Total: 27.23 AP-00087370 MW Osborne,Alan CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00 Check Total: 200.00 AP-00087371 MW OUTSIDE TELEVISION PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 780.50 OUTSIDE TELEVISION PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 780.50 User: THERESA Page: 7 Current Date: 03/27/2014 Report:OH_PMT_CLAIMS_3K Current Time: 11:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Tvpe Check Total: 1.561.00 AP-00087372 MW PC MALL GOV INC INFORMATION TECH OFFICE SUPPLIES 1037-4820 103.27 PC MALL GOV INC INFORMATION TECH SERVICE CONTRACT 1037-6030 1,119.57 PC MALL GOV INC FINANCE OFFICE SUPPLIES 1039-4820 152.11 PC MALL GOV INC INFORMATION TECH OFFICE SUPPLIES 2037-4820 103.26 PC MALL GOV INC INFORMATION TECH SERVICE CONTRACT 2037-6030 1,119.57 PC MALL GOV INC FINANCE OFFICE SUPPLIES 2039-4820 152.41 Check Total: 2.750.19 AP-00087373 MW PDM STEEL DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 636.26 Check Total: 636.26 AP-00087374 MW PETTY CASH UNDERGROUND REP TRAVEL/MEETINGS 1001-6200 12.00 PETTY CASH UNDERGROUND REP DUES/MEMB/CERT 1001-6250 55.00 PETTY CASH PUMPS PUMP STATIONS 1002-6051 15.00 PETTY CASH HEAVY MAINT GROUNDS&MNTC 1004-6042 17.30 PETTY CASH ADMINISTRATION INCNTV&RCGNTN 1021 -6621 7.50 ETTY CASH ENGINEERING TRAVEL/MEETINGS 1029-6200 13.50 LA (PETTY CASH INFORMATION TECH OFFICE SUPPLIES 1037-4820 10.79 PETTY CASH FINANCE OFFICE SUPPLIES 1039-4820 13.44 PETTY CASH FINANCE TRAVEL/MEETINGS 1039-6200 26.75 PETTY CASH EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 24.00 PETTY CASH ADMINISTRATION INCNTV&RCGNTN 2021-6621 7.50 PETTY CASH ENGINEERING TRAVEL/MEETINGS 2029-6200 23.25 PETTY CASH INFORMATION TECH OFFICE SUPPLIES 2037-4820 10.78 PETTY CASH FINANCE OFFICE SUPPLIES 2039-4820 13.43 PETTY CASH FINANCE TRAVEL/MEETINGS 2039-6200 17.00 Check Total: 267.24 AP-00087375 MW PHILLIPS,KENNETH INFORMATION TECH TRAVEL/MEETINGS 1037-6200 52.00 PHILLIPS,KENNETH INFORMATION TECH TRAVEL/MEETINGS 2037-6200 52.00 Check Total: 104.00 AP-00087376 MW PIPETTE.COM LABORATORY LAB SUPPLIES 1007-4760 113.30 PIPETTE.COM LABORATORY LAB SUPPLIES 2007-4760 113.30 Check Total: 226.60 AP-00087377 MW User: THERESA Page: 8 Current Date: 03/27/2014 Report:OH_PMT_CLAIMS_BK Current Time: II:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Dm REDWOOD PRINTING ENGINEERING-WL,SADDLE WTRLN-SADDLE/KEL 2029-7011 -SADLWL 442.08 Check Total: 442.08 AP-00087378 MW RENNER EQUIPMENT CO DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 1,596.70 RENNER EQUIPMENT CO DIAMOND VLY RNCH SEEDER 1028-8425 14,985.50 Check Total: 16.582.20 AP-00087379 MW RENO GAZETTE-JOURNAL ENGINEERING-WL,SADDLE WTRLN-SADDLE/KEL 2029-7011-SADLWL 272.00 RENO GAZETTE-JOURNAL ENGINEERING-2014 METER PRJ METERS 2014 2029-7013-METERS 282.00 Check Total: 554.00 AP-00087380 MW RODERICK,GLENN PUMPS TRAVEL/MEETINGS 2002-6200 122.00 Check Total: 122.00 AP-00087381 MW RYAN,JULIE CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00 Check Total: 200.00 AP-00087382 MW SCBA SAFETY CHECK INC HEAVY MAINT SAFETY/EQUIP/PHY 1004-6075 312.52 Check Total: 312.52 AP-00087383 MW CHLANGE,PAUL DIAMOND VLY RNCH TRAVEL/MEETINGS 1028-6200 134.70 cn co Check Total: 134.70 AP-00087384 MW 1 SCOTTYS HARDWARE EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 742.80 Check Total: 742.80 AP-00087385 MW SCP SCIENCE LABORATORY LAB SUPPLIES 1007-4760 44.00 SCP SCIENCE LABORATORY LAB SUPPLIES 2007-4760 29.00 Check Total: 73.00 AP-00087386 MW SHIELDS HARPER&CO INC HEAVY MAINT GROUNDS&MNTC 1004-6042 166.89 Check Total: 166.89 AP-00087387 MW SOROPTIMIST INTERNATIONAL SLT ADMINISTRATION DUES/MEMB/CERT 1021 -6250 128.00 SOROPTIMIST INTERNATIONAL SLT ADMINISTRATION DUES/MEMB/CERT 2021 -6250 128.00 Check Total: 256.00 AP-000R7388 MW SOUNDPROS INC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 49.00 SOUNDPROS INC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 49.00 Check Total: 98.00 AP-00087389 MW SOUTHWEST GAS GEN&ADMIN NATURAL GAS 1000-6350 91.05 SOUTHWEST GAS GEN&ADMIN NATURAL GAS 2000-6350 156.42 User: THERESA Page: 9 Current Date: 03/27/2014 Report:OH_PMT_CLAIMS_BK Current Time: 11:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Imp Check Total: 247.47 AP-00087390 MW SPRINGBROOK SOFTWARE INC CUSTOMER SERVICE CONTRACT SERVICE 1038-4405 1,082.08 SPRINGBROOK SOFTWARE INC CUSTOMER SERVICE CONTRACT SERVICE 2038-4405 1,082.07 Check Total: 2.164.15 AP-00087391 MW STATE DEPT OF CONSERVATION DIAMOND VLY RNCH REGLTRY OP PRMTS 1028-6650 1,137.98 Check Total: 1.137,98 AP-00087392 MW SUNGARD PUBLIC SECTOR INC INFORMATION TECH CONTRACT SERVICE 1037-4405 1,370.77 Check Total: 1,370.77 AP-00087393 MW TAHOE BLUEPRINT ENGINEERING-WL,SADDLE WTRLN-SADDLE/KEL 2029-7011 -SADLWL 919.36 TAHOE BLUEPRINT ENGINEERING-WTRLN,STATE STR WTRLN STATE STRT 2029-8306-STATES 94.77 Check Total: 1.014.13 AP-00087394 MW TAHOE EARTH DAY FOUNDATION PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 750.00 TAHOE EARTH DAY FOUNDATION PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 750.00 Check Total: 1.500.00 AP-00087395 MW TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 1003-6041 638.24 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP PUMP STATIONS 1003-6051 148.46 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP SHOP SUPPLIES 1003-6071 105.43 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 2003-6041 638.23 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP SHOP SUPPLIES 2003-6071 36.86 Check Total: 1.567.22 AP-00087396 MW THERMO ELECTRON NO AMERICA LLC LABORATORY LABORATORY EQUIP 1007-6025 537.30 THERMO ELECTRON NO AMERICA LLC LABORATORY LABORATORY EQUIP 2007-6025 557.99 Check Total: 1.095.29 AP-00087397 MW U S BANK CORPORATE GEN&ADMIN SUPPLIES 1000-6520 54.00 U S BANK CORPORATE UNDERGROUND REP PIPE/CVRS/MHLS 1001 -6052 10.00 U S BANK CORPORATE ELECTRICAL SHOP OFFICE SUPPLIES 1003-4820 32.39 U S BANK CORPORATE ELECTRICAL SHOP SHOP SUPPLIES 1003-6071 342.39 U S BANK CORPORATE ELECTRICAL SHOP DUES/MEMB/CERT 1003-6250 148.00 U S BANK CORPORATE EQUIPMENT REP TRAVEL/MEETINGS 1005-6200 12.54 U S BANK CORPORATE OPERATIONS LAB SUPPLIES 1006-4760 206.94 U S BANK CORPORATE OPERATIONS GROUNDS&MNTC 1006-6042 1,999.00 U S BANK CORPORATE OPERATIONS SMALL TOOLS 1006-6073 62.58 User: THERESA Page: 10 Current Date: 03/27/2014 Report:OH_PMT_CLAIMS_BK Current Time: 11:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num IXp_e U S BANK CORPORATE OPERATIONS SAFETY/EQUIP/PHY 1006-6075 151.32 U S BANK CORPORATE OPERATIONS TRAVEL/MEETINGS 1006-6200 399.39 U S BANK CORPORATE LABORATORY LAB SUPPLIES 1007-4760 166.32 U S BANK CORPORATE LABORATORY OFFICE SUPPLIES 1007-4820 5.40 U S BANK CORPORATE BOARD OF DIR TRAVEL/MEETINGS 1019-6200 163.36 U S BANK CORPORATE ADMINISTRATION TRAVEL/MEETINGS 1021-6200 32.32 U S BANK CORPORATE PUBLIC OUTREACH TRAVEL/MEETINGS 1027-6200 47.50 U S BANK CORPORATE DIAMOND VLY RNCH-C-LINE RE-ROUTE TRAVEL/MEETINGS 1028-6200-CROUTE 55.36 U S BANK CORPORATE DIAMOND VLY RNCH TELEPHONE 1028-6310 260.05 U S BANK CORPORATE ENGINEERING GASOLINE 1029-4610 98.53 U S BANK CORPORATE ENGINEERING OFFICE SUPPLIES 1029-4820 139.90 U S BANK CORPORATE ENGINEERING DUES/MEMB/CERT 1029-6250 58.00 U S BANK CORPORATE INFORMATION TECH DIST.COMP SPPLIS 1037-4840 1,323.53 U S BANK CORPORATE INFORMATION TECH TRAVEL/MEETINGS 1037-6200 297.18 U S BANK CORPORATE CUSTOMER SERVICE TRAVEL/MEETINGS 1038-6200 327.39 9,S BANK CORPORATE FINANCE TRAVEL/MEETINGS 1039-6200 701.51 V S BANK CORPORATE GEN&ADMIN SUPPLIES 2000-6520 53.99 U S BANK CORPORATE UNDERGROUND REP TRAVEL/MEETINGS 2001 -6200 1,162.68 U S BANK CORPORATE PUMPS TRAVEL/MEETINGS 2002-6200 380.00 U S BANK CORPORATE ELECTRICAL SHOP PUMP STATIONS 2003-6051 46.41 U S BANK CORPORATE EQUIPMENT REPAIR TRAVEL/MEETINGS 2005-6200 12.54 U S BANK CORPORATE LABORATORY LAB SUPPLIES 2007-4760 166.31 U S BANK CORPORATE LABORATORY OFFICE SUPPLIES 2007-4820 5.39 U S BANK CORPORATE BOARD OF DIR TRAVEL/MEETINGS 2019-6200 163.34 U S BANK CORPORATE ADMINISTRATION TRAVEL/MEETINGS 2021 -6200 94.04 U S BANK CORPORATE PUBLIC OUTREACH TRAVEL/MEETINGS 2027-6200 103.96 U S BANK CORPORATE ENGINEERING GASOLINE 2029-4610 98.52 U S BANK CORPORATE ENGINEERING OFFICE SUPPLIES 2029-4820 139.89 U S BANK CORPORATE ENGINEERING-ACWA GRNDWTR COM TRAVEL/MEETINGS 2029-6200-ACWAGW 15.00 U S BANK CORPORATE ENGINEERING TRAVEL/MEETINGS 2029-6200 723.00 U S BANK CORPORATE ENGINEERING DUES/MEMB/CERT 2029-6250 58.00 U S BANK CORPORATE ENGINEERING-WL,SADDLE WTRLN-SADDLE/KEL 2029-7011 -SADLWL 27.52 User: THERESA Page: 11 Current Date: 03/27/2014 Report:OH_PMT_CLAIMSBK Current Time: 11:48:04 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Ina U S BANK CORPORATE INFORMATION TECH DIST.COMP SPPLIS 2037-4840 1,323.51 U S BANK CORPORATE INFORMATION TECH TRAVEL/MEETINGS 2037-6200 297.17 U S BANK CORPORATE CUSTOMER SERVICE SHOP SUPPLIES 2038-6071 142.29 U S BANK CORPORATE CUSTOMER SERVICE TRAVEL/MEETINGS 2038-6200 327.39 U S BANK CORPORATE CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 89.55 U S BANK CORPORATE FINANCE TRAVEL/MEETINGS 2039-6200 701.50 Check Total: 13,226.90 AP-00087399 MW USA BLUE BOOK UNDERGROUND REP SHOP SUPPLIES 1001 -6071 300.86 USA BLUE BOOK ENGINEERING-FLL SWR UPGR FLL SYSTEM UPGR 1029-8331-FLLSUP -14.18 Check Total: 286.68 AP-00087400 MW WEDCO INC ELECTRICAL SHOP BUILDINGS 1003-6041 314.59 WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 1003-6071 238.76 WEDCO INC ENGINEERING-FLL SWR UPGR FLL SYSTEM UPGR 1029-8331-FLLSUP 2,670.11 Check Total: 3.223.46 AP-00087401 MW WOLTERS KLUWER LAW FINANCE SUBSCRIPTIONS 1039-4830 153.50 ggOLTERS KLUWER LAW FINANCE SUBSCRIPTIONS 2039-4830 153.50 I Check Total: 307.00 AP-00087402 MW Grand Total: 297,255.76 ' 2 - " 7 -1- 25 ° 0 0 -- 1 7 000 , c, /; 1 :-, - , User: THERESA Page: 12 Current Date: 03/27/2014 Report:OH_PMT_CLAIMS_BK Current Time: 11:48:04 South Tahoe P.U.D. 03/18 14 I P CHECK REGISTER CHECK REGISTER 1 TUE, MR 18, 2014, 9:34 AM --req: ---leg: GL JL--loc: CI3STI'E----jab: 545801 #4J1.71----prop: a200 <1.35>--repot id: GM- Check Payee ID. Payee Nate Date Check Prnourt Type Subs Rel To Note AP00087301 V12535 CITY OF SCXJIH LAKE TACE 03/18/14 329.00 Md IP GRAND TOTALS: Total Void Machine Written 0.00 Number of Checks Prooese.: 0 Total Void Hand Written 0.00 Number of Checks Processed: 0 Total Machim Written 329.00 Nurber of Checks Processed: 1 Total Hand Written 0.00 Nutter of Checks Prnoessed: 0 Total Reversals 0.00 Number of Checks Processed: 0 Total Cancelled 0.00 Muter of Checks Processed: 0 Total EETs 0.00 hinter of EFTS Proc c:od: 0 Total EPAYs 0.00 Nunber of EPAYs Processed: 0 GRAND TOTAL 329.00 1O 0 C 03/24 14 VOID, TYPED & REVEKXD P CHECK RE3ISIER 1 tcuSclith, mARrratCerxe, 210ja 8:04 PM --leg: IG‘EN----leg: GL 3L--loc: CINISTIE----Jcb:N46110 #4.7323----prog: MOO <1.35>--report id: aM-- _neck Payee ID. Petyee NEtre Date Check Pm:int Type Subs Rel rib Nate AP00085714 V47875 ICLWANIS CUE OF LAKE T 08/ $7'13 25.00 RV TR Reversed GRAND TOTALS: 21'1 \11r1 V-ei Tbtal Void Machine Written 0.00 Nutter of Checks Prooessed: 0 Tbtal Void Hand Written 0.00 Nutter of Checks Processed: 0 Tbtal Machine Written 0.00 Nutter of Checks Processed: 0 Tbtal Hand Written 0.00 Nutter of Checks accessed: 0 Tbtal Reversals 25.00 Number of Checks Processed: 1 Tbtal Cancelled 0.00 Nutter of Checks Processed: 0 Tbtal EFIb 0.00 Nutter of EFIb Processed: 0 Tbtal EPAYs 0.00 Nutter of EPAYs Processed: 0 GRAND TOTAL 25.00 1/40 I-. Sztad -lb P.U.D. 03/24/14 VOIDTYPED & REVERSED Aa CHECK REGISTER 1 MST, MAR 24, 2014, 8:10 PM --req: FQ , ----leg: GL 3L--VOID., ----fid: 55446113 # 7324----ung: ffi(200 <1.35>--fit id: C -- Check Payee ID. Payee N91l a De to C1 ± Arcunt Type Subs Rel Tb Note AP00087147 V48140 =GRIT/ LOCKSMITH 03/ /14 17.82 RV '1R Reversed GRAND TOTALS: 12.ti1)- Tbtal Void NachirE Written 0.00 Nutter of Checks Processed: 0 Ibtal Void Hand Written 0.00 Nurber of Checks Processed: 0 Ibtal Machine Written 0.00 Nunber of Checks Processed.: 0 'Ibtal Hard Written 0.00 Number of Checks Processed: 0 Ibtal Reversal 17.82 Nuizer of Checks Processed: 1 Tbtal Cancelled 0.00 Nutter of Checks Processed: 0 Ibtal Hats 0.00 Nurter of teiS Processed: 0 Ibtal EPAYs 0.00 Nutter of EPAYs Processed: 0 GRAND TOTAL 17.82 N Payment of Claims American Express EFT Vendor Acct#/Proj Code Amount WESTERN NEVADA SUPPLY GEN&ADMIN-METERS&PARTS INV 2000-0402 Inv#: 15725395- 3,628.80 WESTERN NEVADA SUPPLY GEN&ADMIN-METERS&PARTS INV 2000-0402 Inv#: 15725395- 5,572.80 WESTERN NEVADA SUPPLY GEN&ADMIN-VLVS ELB Ts FLNG 2000-0404 Inv#: 15805617- 415.63 WESTERN NEVADA SUPPLY GEN&ADMIN-SADDLES FTNG INV 2000-0407 Inv#: 15809830 6,893.53 WESTERN NEVADA SUPPLY GEN&ADMIN-SADDLES FTNG INV 2000-0407 Inv#: 35800004 1,110.09 WESTERN NEVADA SUPPLY PUMPS-PUMP STATIONS 1002-6051 Inv#: 35804529 269.77 WESTERN NEVADA SUPPLY HEAVY MAINT-SECONDARY EQUIP 1004-6022 Inv#: 35809811 293.28 WESTERN NEVADA SUPPLY HEAVY MAINT-SECONDARY EQUIP 1004-6022 Inv#: 35810448 687.16 Report Total: 18,871.06 w OH_PAY_CLAIMS_AE-OH Payment of Claims AmerEx<1.00> 03/27/2014 THERESA-Theresa Sherman 11:48:17 General Manager Richard H.Solbrig • 1958 • ....� _— .`^' Tt. ; , / South Tahoe F'ubllc Utility District Directors Chris Cefalu James R.Jones Randgelgesang y Sheehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 1 2a TO: Board of Directors FROM: Tim Bledsoe, Customer Service Manager MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct legal counsel DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: El Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: CATEGORY: Sewer GENERAL MANAGER: YES ,I NO CHIEF FINANCIAL OFFICER: YES NO -95- General Manager Richard H.5olbrig • 19550 • Directors Chris Cefalu /.� South James R.Jones RandyVogelgesang „op-7) 1'u b l i c Utility District Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 511 6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 1 2b TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer Nancy Hussmann, Human Resources Director MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: Conference with Legal Counsel - Potential Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel Anticipated Litigation (one potential case). SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES /g11 NO CHIEF FINANCIAL OFFICER: YES NO -97- General Manager Richard H.Solbrig • • Directors Tahoe is Cefalu 41t, James R.Jones i South 1.,167,"--'," ' ,za Randy Vogelgesang �" . - 'ub[�c UtilityDistrict Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive*South Lake Tahoe•CA 96150-7401 Phone 530 5446474•Fax 530 541-0614•www.stpu Lus BOARD AGENDA ITEM 1 2c TO: Board of Directors FROM: Nancy Hussmann, Human Resources Director MEETING DATE: April 3, 2014 ITEM- PROJECT NAME: Union Negotiations-Closed Session REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39 Present at this Closed Session will be Agency Negotiations: Austris Rungis/IEDA, Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION:,, CATEGORY: General GENERAL MANAGER: YES //L A2 NO CHIEF FINANCIAL OFFICER: YES NO —99—