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I�' SOUTH TAHOE PUBLIC UTILITY DISTRICT
j NOTICE OF SPECIAL BOARD MEETING
Wednesday, April 23, 2014 - 2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
_ _ _ __
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
1. CALL SPECIAL MEETING TO ORDER (At this time, please silence phones and other electronic devices so as not
to disrupt the business of the meeting.)
Note: President Schafer will participate in the meeting via teleconference from the following
location: 1848 Crystal Air Drive, South Lake Tahoe, CA 96150.
2. ITEM FOR BOARD ACTION
a. 2014 Water Meter Installation Project (�ohn Thiei, Principal Engineer)
Award bid to the lowest responsive, responsible bidder.
3. ADJOURNMENT (The next Regular Board Meeting is May 1,2014, at 2:00 p.m.) '
The South Tahoe Public Uiility Disirict Board of Directors regularly meets the first and third Thursday of each month.A complete
Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,
Monday ihrough Friday.A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.
Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which
they appear.Designated times are for parficular items only.Public Hearings will not be called to order prior to the time specified,
but may occur slightly later than the specified time.
Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the
Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide
the Clerk of the Board with a copy of all written moterials presented at the meeting.Comments on items not on the Agenda can
be heard during"Comments from the Audience;"however,action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda,which are not included with the Board packei,will be made
�� available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the
District office,at the Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation
of the disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the
Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting.
General Manager
Richard H.6olbrig
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�1�� Directors
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� l�j /� Ghrie Gefalu
� Vi V (/1 �� James R.Jones
�y 1 l�{/ �(V tJ�t�' !/y ��� V l (V�I Randy Vogelgesang
Kelly 5heehan
Eric 5chafer
1275 Meadaw CreSt Drive+5outh Lake Tahoe•CA 96150-7401
Phone 530 54�4-6474•Fax 53Q 54t-Q614+www.5tpucf.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: John Thiel, Principal Engineer
MEETING DATE: April 23, 2014
ITEM- PROJECT NAME: 2014 Water Meter Installation Project
REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder.
DISCUSSION: At the April 17, 2014, Board Meeting, the apparent low bidder, Aspen
Developers, inc. (Aspen) was granted additional time- until 10:00 a.m., Wednesday,
April 23, 2014, to provide all necessary documentation to District staff in order to assess
Aspen's full compliance with the "good-faith-effort (GFE) requirements as per the
contract documents.
The Aspen bid is $2,998,593 and the second apparent low bidder is Vinciguerra
Construction at$3,172,785.Staff has reviewed the GFE documentation provided by
Vinciguerra Construction and found that it does meet the contract requirements.
SCHEDULE: Award 4/17/14; Notice to Proceed 5/5/14; Construct 5/15/14 to 10/O1/14.
COSTS: Based on the bid accepted and awarded.
ACCOUNT NO: 2029-8562 / METERS
BUDGETED AMOUNT AVAILABLE: $3,000,000
ATTACHMENTS: A staff recommendation for award will be distributed prior to, and/or at
the Board meeting.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO