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AP 05-15-14 �DUTH TqHOF _ -__.,,,�,:_ - - _ - ""'"y.�= c A(/eewe� • 1950 . �8��" ��UTII.ITY D�� SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, May 15, 2014 - 2:00 P.nn. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director 1. CALL TO ORDER REGULAR MEETING- PLEDGE OF ALLEGIANCE(At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to , comment shall be allotted five minutes,and no more than three individuals shall address the same subject.) . ' 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff,as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION a. Sunset Weil Evaluation �Randy Curtis, Manager of Field Operations) Pg.21 Continue emergency action to install a replacement submersible pump and motor at Sunset Well. b. Cattle Grazing Permit 2014- Diamond Valley Ranch �Hai Bird, Land Application Manager) Pg.23 Award contract to the lowest, responsive, responsible bidder for the Cattle Grazing Permit for Diamond Valley Ranch, to be in effect from May 30, 2014, through October 15, 2014. c. 2014 Saddle Keller Waterline Replacement Project (�uiie Ryan,Senior Engineer) Pg.27 (1) Waive the minor irregularities in the low bid; and (2) Award project to the lowest responsive, responsible bidder, Herback General Engineering (Herback), in the amount of $1,606,921. d. PQymeClt Of CIqImS (Debbie Henderson, Accounting Manager) Pg 33 Approve Payment of Claims in the amount of $730,964.89 REGULAR BOARD MEETING AGENDA-May 15, 2014 PAGE-2 7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be taken.) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) Public Outreach 1 1. STAFF/ATTORNEY REPORTS (Discussions may take place;however, no action will be taken.) ACWA Conference 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetinqs/Events 05/12/14-3:30 p.m. Water and Wastewater Operations Committee Meeting OS/05/14 through OS/09/14-ACWA OS/14/14-9:00 a.m. EDCWA Meeting Future Meetings/Events OS/15/14-6:00 p.m. Board Workshop at District 05/21/14-8:00 a.m. Employee Communications Committee Meeting (Board Member Representative: Chris Cefalu 05/26/14-Memorial Day Holiday (District Closed) O6/05/14-2:00 p.m. Regular Board Meeting at District 13. CLOSED SESSION �The Board will adjourn to Closed Session to discuss items identified below.Closed Session is not open to the public;however,an opportunity will be provided at this time if inembers of the public would like to comment on any item listed-three minute limit.) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Pg 49 Counsel Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District �, (Filed 10/22/12) b. Pursuant to Government Code Section 5456.9(b)/Conference with Legal Pg 51 Counsel AntiCipated Litigatlon (one potential case). c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators Pg 53 re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. d. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiations Pg SS re: Managers' Salary Negotiations. Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. REGULAR BOARD MEETING AGENDA-May 15, 2014 PAGE-3 ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADIOURNMENT (The next Regular Board Meeting is June 5,2014, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than ihe specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the Districl office,at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA-May 15, 2014 PAGE-4 y�uTH TANpF - -.;�,e: � G 9� Ae`�r . 1950 a�g U7'ILITY SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR May 15, 2014 ITEMS a. ANNUAL SOFTWARE SUPPORT COSTS FOR FIELD GIS SOFTWARE Pg � (Chris Skelly, Network/Telecom Systems Administrator) Approve payment to iWater, Inc. for field GIS software maintenance and supporf, in the amount of$16,000. b. ANNUAL SOfTWARE SUPPORT COSTS FOR SCADA SOFTWARE Pg s (Chris Skelly, Network/Telecom Systems Administrator) Approve payment to E8�M Electric and Machinery, Inc., for SCADA (Supervisory Control and Data Acquisition) software maintenance and supporf, in the amount of $19,589.49 c. REPLACEMENT OF TWO SLUDGE GRINDERS Pg 9 �Ross Johnson,Manager of Plant OperationsJ Award bid to the lowest responsive, responsible bidder, Franklin Miller, Inc., in the amount of $27,140.40, for replacement of two sludge grinders. d. NOVEMBER 4 2014 CONSOLIDATED DISTRICTS ELECTION Pg �t �Melonie Guttry, 6cecutive Services Manager/Clerk of the Board) Adopt Resolution No. 2946-14 for EI Dorado County declaring an election to be held in its jurisdiction, consolidation with other Districts, requesting election services. e. SPECIAL BOARD MEETING MINUTES: A�ril 23, 2014 Pg 15 �Melonie Guttry, F�cecutive Services Manager/Clerk of the Board) Approve April 23, 2014 Minutes f. REGULAR BOARD MEETING MINUTES: Mav 1, 2014 Pg i� (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve May 1, 2014 Minutes Genera P�+anaqer R�chard�I.5o�brig Cirector5 � . ,� . w h , � $� � i�/�� hr�G��a�� JameS R.J�ne� Randy'.oqelge5arg ~� �` f ublic Utility DiStrict K�"y�reo"a" Eric 5cna*er 1275 Meadow Crest Drive•5outh Lake Tahoe•GA 96150-?40Z Phane 530 54-4-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Chris Skelly, Network/Telecom Systems Administrator MEETING DATE: May 1 S, 2014 ITEM- PROJECT NAME: Annual Software Support Costs for Field GIS Software REQUESTED BOARD ACTION: Approve payment to iWater, Inc., for field GIS software maintenance and support, in the amount of$16,000. DISCUSSION: The District's annual support costs for the Field GIS software, infraMap is $1,000 per license. The result of this formula is $16,000 for the fiscal year of July 1, 2014- June 30, 2015. Currently, crews in the field are able to carry a full version of the grids along with customer contact information, leak history, request changes to the maps and have historical drawings on their laptop. This enables them to make the best decisions with the data available to them at a moment's notice, making the crews more productive and customer service oriented. Support will cover future enhancements as well as technical support for issues encountered while using the software. SCHEDULE: J�ly 1, 2014-June 30, 201 S COSTS: $16,000 ACCOUNT NO: 1037-6030 and 2037-6030 BUDGETED AMOUNT AVAILABLE: $150,000 ATTACHMENTS: Quote CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES �� NO CHIEF FINANCIAL OFFICER: YES NO -1- iWater,Inc. INVOICE 18 Goodyear, Suite 100 �f ��T ir9�� irvine, CA 92618 Date Invoice # Office: 949-768-4549 � �nfra p R F 4/1/2014 6591 Fax: 949-768-4155 Websites: www.iWater.org www.infraMAPsoflware.com RII,L TO LOCA'fiON Sauth Tahoe PUD South Tahoe PtJD Attn: Carol Swain Carol Su,�ain 127� Meadow Crest Dr l?75 Meadow Crest Ur South Lake Tahoe,CA 9G I 50 South Lake Tahoe, CA 96150 _._._._ .._...__ .... ...._..._............... ....._. . _ .............. ..._... . ......_....................._._ PI,EAST NOTE:Importux�t infr•cc.�IAP sc�,f�u�ure support expires � P� � fr�r one or rnore of your so,f i�c>are lic�erzses!PZease re�ieu�toda� to �— ; receii�e uninterrupted support aizd access to our help desk. Terms: Net 90 Days ; _..... _ __. ... __..._......_.......... .... ._ . .....__.... . -. ._. _. ...... .. ._ _._ ...... _.._.._.. . Due On: 7/I/2014 ' ; Your infraMAP Support currently expires: 07/0ll2014 I�►�rt DI�SCRIPTtON QTY RATE AMOti?�7I infraMAP Ent M... Annual Maintenance for infraMAP Enterprise. 16 1.000.00 16,000.00 -Includes one(1)additional year of software upgrades and support For infraMAP Software Purchased: 6 Standard[,icenses in August 2009-Upgraded to Enterprise 03/07/2014 6 Standard Licenses in December 2010-Upgraded to Enterprise 03l07/2014 3 Standard Licenses in lune 2011 -Uparaded to Enterprise 03/0712014 i Standard Licenses in June 2013-Upgraded[o Enterprise 03!07;20 t 4 Support Term: 07lO 1'2014 - 07/01/2015 NOTES: 1. All (icenses have been�ombined for Annual Maintenance. 2.All Standard Licenses N'ere Upgraded To En[erprise At No Charge By iWater On 0�/07/2014. EI Dorado County(S Lake Tahoe)Sales Ta�: 7.75°ro 7.75% 0.00 i. . .'r;.,. ., :��.=:,7:_�,�.,,.� ,'._�:�._,_. ..._, ;�.tt„ ,r, . . .,... TOTAI.: $16,000.00 �.l�%�1r'. ��5�: �-.��j�`�i{> f7t?C?d2f3f��2 i�'+'''iq--r: r:;i714'��' ��;'i�jr`s�?E.'I':dI?£'.t.;12' SS=��1�r?rJ Giiii.'tiS�.'i'�fli�tgs,4'T 1�:;�' �t";`.r.�tF�E?S. li -3- ( Gererai MGrager R ct�ard I-..5ofbria "%irector5 � • 19�0 • jj�� w81� O �� r] /�1 f� Cr,r 5 Cefalu %1 LJ J :a-ne5 R.Jone� Randy /cgelgeyang �� 1 �V�1 ll V��I� Vy ��) 'l.! V r ei;y 7r.eenan Er�c 5,hafer 1275 Meadaw Crest Drive•5outh take Tahoe•CA 96150-7401 I'hone 530 54-4-6474•Fax 530 541-0614•www.stpud.ua BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Chris Skelly, Network/Telecom Systems Administrator MEETING DATE: May 15, 2014 ITEM-PROJECT NAME: Annual Software Support Costs for SCADA Software REQUESTED BOARD ACTION: Approve payment to E8�M Electric and Machinery, Inc., for SCADA (Supervisory Control and Data Acquisition) software maintenance and support, in the amount of $19,589.49 DISCUSSION: The District's annual support costs for the Wonderware SCADA software licenses are 15.30% of the software license value. The result of this formula is $19,589.49 for the fiscal year of July 1, 2014- June 30, 2015. These services are needed for daily phone support, to resolve issues, and for software � updates to fix any problems that may be encountered for the software that the District uses to monitor and control the infrastructure such as wells, pumps, and valves. SCHEDULE: Juty 1, 2014- June 30, 2015 COSTS: $18,810.09 plus $779.40 tax ACCOUNT NO: 1037-6030 and 2037-6030 BUDGETED AMOUNT AVAILABLE: $150,000 ATTACHMENTS: Quote CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES L NO CHIEF FINANCIAL OFFICER: YES NO -5- 126 Mill Street Healdsburg,CA95448 QUOTE 125676.� SOTAH1 �}�Qs (866)WONDER N (866)966-3376 WW CFP#: 35075 Exp. 6l30/14 04/07/2014 Direct Revision Delivered Attn: Chris Skelly SOUTH TAHOE PUBLIC UTILITY DIST. Ship To: SOUTH TAHOE PUBLIC UTILITY DIST. direct ((53)0)-543-6285x6 1275 MEADOW CREST DRIVE main ( ) - SOUTH LAKE TAHOE, CA 96150 fax From: Danielle Kolstad Bill To: SOUTH TAHOE PUBLIC UTILITY DIST. danielle.kolstad,�a.eandm.con� 1275 MEADOW CREST DRIVE direct (707)473-3103 SOUTH LAKE TAHOE, CA 96150 main (866)966-3376 fax (707)473-3190 According to our records,your Invensys/Wonderware Customer First Agreement#: 35075 will expire on 6/30/14. South Tahoe Public Utility Dist.-Customer Site ID: 3957 1275 Meadow Crest Dr.South Lake Tahoe, California 96150 License(s)covered: 359911, 359912, 831228, 277512, 538064, 584244, 631068, 697617, 797392, 797393, 797429, 831229, 831230,831231, 831232, 844019, 844020,844021, 844022,844023,844024, 870041, 870042, 913212, 970873, 970874, 977898,977899, 977900,977901, 977902, 977903, 1082243, 1082244, 1082245, 1281931, 1290335, 1303826 AutoSave License covered: 1440019 Please send your renewal order as soon as possible to avoid a lapse in service and late renewal fees. The Invensys'Cyber Security Assessment can help you: • Protect your enterprise and meet all regulatory standards. • Minimize the risks of lost productivity and threats to safety. • Ensure the integrity and performance of your operation's assets. Contact us today for a quote on how you can add this Assessment to your existing Customer First Support. • For Wonderware training, please visit our website and view our events schedule at www.norcal.wonderware.com. Interested in additional training? Please visit our website and view our events schedules at www.norcal.wonderware_com. Access the status of your order on our Online Order Status system!! Just click on the link contained in your order confirmation to begin the login process. Once signed up you can access via www.norcal.wonderware.com. Wondervvare Customer First Standard Su ort Included with Invensys/Wondervvare Standard Customer First Program are the following services: • No Charge for Version Upgrades • Get Your Tech Support Questions Answered for FREE(M-F,S:OOam-S:OOpm PST) • Access to the Wo�derware E-Support Site for User pocumentation,Tech Notes,and Downloads • Customer Support Shipments Including New Releases of Software,Security Updates,Service Packs,and Patches • FREE Online Training Seminars • Access to Wonderware Secunty Central Home • Software Asset Manager Quantity Part NumberlDescription Availability* Price Extension 1 10-7001R 1 Estimated 1-2 Weeks 518,135.09 $18,135.09 CFP#: 35075 Standard Level Renewal, Exp. 6/30/15 PO Number: Duration: This quote is valid for 30 days. FOB:Healdsburg,CA Freight: Prepaid and Add _�_ , Terms: Net 30 Days norcal.wonderware.com Pages: 1 of 2 �� 1 ; 126 Mill Street � Healdsburg,CA95448 QUOTE 125676.� SOTAH1 ' s � � Qt�� (sss)woNDER N W W CFP#: 35075 Exp.6/30114 � (866)966-3376 ' 04/07/2014 Direct i Revision Delivered ; Attn: Chris Skelly ' SOUTH TAHOE PUBLIC UTtLITY DIST. ! Ship To: SOUTH TAHOE PUBLIC UTILITY DIST. direct ((53)0)-543-6285x6 ` . 1275 MEADOW CREST DRIVE main ( ) - „ SOUTH LAKE TAHOE, CA 96150 fax ; From: Danielle Kolstad ! i Bill To: SOUTH TAHOE PUBLIC UTILITY DIST. danielie.kolstad a(�.eandm.com I 1275 MEADOW CREST DRIVE direct (707)473-3103 i SOUTH LAKE TAHOE, CA 96150 main (866)966-3376 3 ' fax (707)473-3190 � i Wonderware Customer First AutoSave Su ort � Quantity Part Number/Description Availability* Price Extension � 1 10-7008R 1 Estimated 1-2 Weeks $675.00 $675.00 � Customer First for AutoSave Renewal ; � i � � ; - ^.�.___._ _—__-----�--------- -- ----- ---------------�—-�—�----_��..__ _.�.-------- �-�------ i Base Quotation Pricing Summary Subtotal: $18,810.09 y � Tax: $779.40 ; �`8��"d°IS �V�i iiF��fiCj�:i{ .. �;i?i dCJ;';3%. k�:>xi�.'sis�ii ft"r� . . , , • :iif�;`�?St.i,LJ�Ttfly C°'i..,c�s ; r � Freight: TBD � Availabflity: -Part availabdity is sub�ed to change and is based on the availability at[he time this quote was created. TOTAL: $'I9,589.49 � -T�me in transit is subject to change depending on the"Ship To"address that is provided by the customer at the time the order g s is placed and the method in which customer requests that the part(s)ship. ¢ � -For"In Stock"parts,orders must be received by 3:OOPM PST to ship same day. -For Fadory Stock parts,please allow approximately one week for delrvery via our standard shipp�ng methods. s , t ,f i k � Y i � � , y ! p � , ; , � P � S t ,, � � !, f E n g � , _ � � i E � � : E , � ; � , E a � � t 's" , PO Number: � Duration: This quote is valid for 30 days. FOB:Healdsburg,CA � Freight: Prepaid a�d Add • Terms: Net 30 Days —8— � Pages: 2 of 2 norcal.wonderware.com ' k 6eneral Manager Richard H.5olbrig �� • 1950 • w� Director5 � O �� a o e ChriS Gefalu JameS R.Jones _�_ ,� � � � � , Randy Yogelgeeang f ub(�c Ut�lity DiStrict KellySheehan Eric 5chafer 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Ross Johnson, Manager of Plant Operations MEETING DATE: May 15, 2014 ITEM-PROJECT NAME: Replacement of Two Sludge Grinders REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder, Franklin Miller, Inc., in the amount of$27,140.40, for replacement of two sludge grinders. DISCUSSION: The District owns two Moyno branded primary Sludge Grinders that are nearing the end of their service life.The existing units were installed as part of the Biosolids building project in 2004. Replacement parts are no longer available, eliminating the option to rebuild. On April 4, 2014, invitations to bid were publically advertised and mailed to representatives of two grinder manufacturers known to be compatible with the District control system (Franklin Miller, Inc. & Moyno, Inc.). Although only one bid was received and opened on May 5, 2014, staff believes it to be a fair price based on previous quotes and, therefore, recommends award to Franklin Miller, Inc. SCHEDULE: Delivery 35 days ARO COSTS: $27,140.40 ACCOUNT NO: 1004-8410 BUDGETED AMOUNT AVAIIABLE: $19,892 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -9- General Manager Richard H.Solbrig � • 1950 • w � � �� //�e //�1 Directors ■ `r��' Chl"15 CCf2�U v `�� James R.JoneS -�- �~ ��V!�L U�l I It�/ D 15tr1 Gt Randy Vogelgeyang Kelly Sheehar. Eric 5chafer 1275 Meadow Crest Drive•5outh Lake Tahoe•CR 96150-74�1 Phone 530 544-6474•Fax 530 541-0614•www_�tpucf.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Melonie Guttry, Executive Services Manager MEETING DATE: May 15, 2014 ITEM - PROJECT NAME: November 4, 2014, Consolidated Districts Election REQUESTED BOARD ACTION: Adopt Resolution No. 2946-14 for EI Dorado County declaring an election be held in ifis jurisdiction, consolidation with other Districts, requesting election services. DISCUSSION: This Resolution, to be adopted and returned by July 2, 2014, authorizes EI Dorado County Elections Department to provide the necessary election services to fill three, four-year terms through December 7, 2018. Terms that expire December S, 2014: Seat 1 - Chris Cefalu Seat 2- James R. Jones Seat 5- Eric W_ Schafer Nomination period begins July 14, 2014, and ends on August 8, 2014, at 5:00 p.m. If the incumbent fails to file for their term by the last day of the filing period, the time will be extended for five (5) days (until August 13, 2014). This extension does not apply if there is no eligible incumbent to be elected. Notes: �1) the incumbent may not file after Aug�st 8, 2014; f 2) the state has suspended the SB90 claims, therefore our District will be billed for vote by mail ballots mailed to voters in our district. SCHEDULE: Return to EI Dorado County by July 2, 2014 COSTS: Approximately $24,000+ if election services are needed. ACCOUNT NO: 1019/2019-6610 BUDGETED AMOUNT AVAILABLE: $24,000 ATTACHMENTS: Resolution No. 2946-14 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES � •9 NO �''� CHIEF FINANCIAL OFFICER: YES -11 NO 1 RESOLUTION NO. 2946-14 2 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE 3 SOUTH TAHOE PUBLIC UTILITY DISTRICT DECLARING AN ELECTION BE HELD IN ITS JURISDICTION 4 CONSOLIDATION WITH OTHER DISTRICTS REQUESTING ELECTION SERVICES 5 6 WHEREAS, it is the determination of the above-named District that an election be 7 held on November 4, 2014, at which election the issue to be presented to the voters 8 shall be: 9 NOMINATION OF CANDIDATES 10 No. of Members 11 To be Elected Term 3 Full 4 year terms to expire 12/07/2018 12 13 gE IT RESOLVED that the Elections Department of EI Dorado County is hereby requested 14 to: 15 1. Consolidate said election with any other election conducted on the same 16 day, and; �� 2. Authorize and direct the Registrar of Voters, at District expense, to provide �$ all necessary services, which shall include, but not be limited to: publications, issue nomination documents, ballots, sample ballots, 19 election officers, polling places and canvass, and; 20 3. In the event of a tie vote, the winning candidate shall be decided by lot. 21 22 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing 23 Resolution was duly adopted and passed by the Board of Directors of the South Tahoe 24 Public Utility District at a regularly scheduled meeting held on the 1 S'h day of May, 2014, 25 by the following vote: 26 27 I 28 29 30 -13- � � � € § � � € # ; 1 i 2 AYES: � NOES: g 3 � ABSENT: � ' 4 4 � 5 � 6 Eric Schafer, Board President � ; South Tahoe Public Utility District � � 7 � 1 H ; ; ATTEST: � 9 , ¢ 10 � 11 Melonie Guttry, Clerk of the Board F � 12 � � 13 � � " 14 � 15 � � 16 � n € : 17 � 18 � � 19 � � � 20 � 21 � � , 22 � � 23 Q $ ; 24 � � 25 � 1 � t 26 � 27 = r a � 2$ � ; 29 Resolution 2946-14 f May 15,2014 30 Page 2 -14- S�VTH TAHOF - �"-�,.- � A(/�ewe� ' 1950 • �� `��L�� SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director SPECIAL MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT April 23, 2014 MINUTES The South Tahoe Public Utility District Board of Directors met in a special session, April 23, 2014, 2:00 � p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Schafer (by telephone), Directors Cefalu, Jones, Sheehan, Vogelgesang Staff: Tim Bledsoe, Melonie Guttry, Cuz Cullen, Paul Hughes, Attorney Gary Kvistad (by telephone), Lynn Nolan, Julie Ryan, Richard Solbrig, John Thiel Guests: Kevin Brazell, Vice President, Aspen Developers Drew Briner, Briner Law Offices, representing Aspen Developers Wayne Vinciguerra, Owner, Vinciguerra Construction Tom Lotshaw, Reporter, Tahoe Daily Tribune ITEM FOR BOARD ACTION: a. 2014 Water Meter Installation Project-At the April 17, 2014, Board Meeting, the apparent fow bidder, Aspen Developers, Inc. ("Aspen"), was granted additional time- until 10:00 o.m., Wednesday, April 23, 2014, to provide all necessary documentation to District staff in order to assess Aspen's full compliance with the "good-faith-effort" ("GFE") requirements as per the contract documents. Staff gave an overview of their review efforts of the additional doc�ments received from Aspen on April 23, 2014.The additional documents have been compared to the contract documents, specifically in reference to Excerpt B provided to the Board in the memorandum dated April 23, 2014. Staff has determined that the GFE from Aspen does not meet the contract req�irements, specifically the requirement to register the project with the SBA and the MBDA at least 30 days prior to the bid date. The funding for this project is coming from a California Department of Public Health ("CDPH") loan which also has a 30-day requirement for solicitation. Staff spoke wi��DPH and they are firm with the 30-day timeframe � 4 F �� i � ; REGULAR BOARD MEETING MINUTES-April 17,2014 PAGE-2 g _ ; , , k ' for registering. As such, staff recommends that the Board find the Aspen bid to be non- ¢ � ; responsive to the requirements of Section 00 74 00, Parf 2.l OB(1) of the bid documents.The ; next apparent low bidder is Vinciguerra Construction ("Vinciguerra") at$3,172,785. Staff has € reviewed the GFE provided by Vinciguerra and found that it does meet the contract � requirements. One minor irregularity was found, a missing surety phone number. Staff ; recommends that the Board waive the minor irregularity and award the project to Vinciguerra � in the amount of$3,172,785 as the lowest, responsive, responsible bidder. � � t � '• Attorney Drew Briner, Aspen representative, presented information including a timeline and ' F additional backup documentation. � z � Wayne Vinciguerra, Owner of Vinciguerra Construction, provided comments regarding the ' bid process. i ; 't � Moved Cefalu / Second Sheehan / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes / � � Vogelgesang Yes to find the bid from Aspen Developers, Inc., to be non responsive to the � requirements of Section 00 74 00, Part 2.10B(1) of the bid documents and reject the bid from ; Aspen. E � Moved Cefalu / Second Sheehan /Schafer Yes / Cefalu Yes /Jones Yes /Sheehan Yes / ; ; Voqelqesanq Yes to approve the bid submitted by and award the project to Vinciguerra r Construction in the amount of$3,172,785, waiving one minor irregularity, a missing surety phone number. � E } ADJOURNMENT: 2:37 p.m. z 3 I f Eric Schafer, Board Member � South Tahoe Public Utility District Melonie Guttry, Clerk of the Board South Tahoe Public Utility District ; � -16- S�VTH TqH�� - �� c (jsewe• • 1950 ' �� e�UTIL(TY W� SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT May 1, 2014 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, May 1, 2014, 2:04 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang Staff: Brian Barflett, Ivo Bergsohn, Randy Curtis, Melonie Guttry, Paul Hughes, Nancy Hussmann, Attorney Gary Kvistad, Paul Sciuto, Richard Solbrig, John Thiel, Phill Torney, Doug Van Gorden CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: Staff reporfed the Sunset Well Item has been brought forward as an emergency item due to discovering the well was non-functioning during an inspection on Monday, April 28, 2014. This determination was made after the regular meeting Agenda was posted on Friday, April 25, 2014. As this well is one of the main asset wells, it needs to be functional before the Memorial Day weekend, May 23, 2014. The lead time to repair the well is three to four weeks and needs to be addressed immediately. On this basis, staff recommends the Board take action to approve this emergency item be added to the May 1, 2014, Board Agenda. Moved Schafer /Second Jones /Schafer Yes / Cefalu Yes / Jones Yes /Sheehan Yes /Voaelaesana Yes to add the Sunset Well Evaluation as Action Item 6d as it was not discovered in time to be '� included on the regular Agenda. � ( CONSENT CALENDAR: Moved Voael4esanca / Second Jones / Schafer Yes / Cefalu Yes /Jones Yes /Sheehan Yes / Vo4elgesang Yes to approve the Consent Calendar as submitted. -i�- j i ; ; ! s REGULAR BOARD MEETING MINUTES-May 1, 2014 PAGE-2 ! � a. 2014 CONSTRUCTION INSPECTION AND MATERIALS TESTING SERVICES - Issued Task Order No. 12 i ' to Construction Materials Engineers, Inc. to provide construction inspection and materials ! testing services on an as-needed basis for 2014. � _ b. GROUNDWATER PROTECTION PROGRAM -DRINKING SOURCE WATER PROTECTION AREA ? ; (DWSPA) UPDATE -Authorized an increase in the amount of$1,000 to Purchase Order P26378A � for added GIS services. � : �, c. REGULAR BOARD MEETING MINUTES: APRIL 17,2014- Approved April 17, 2014, Minutes. � i , � � ITEMS FOR BOARD ACTION: e � � a. Truckee Marsh Sewer Facilities Protection Project-Staff distributed a revised memo after ' ° receiving two letters from the California Tahoe Conservancy and the State Water Resources � Control Board. Staff gave an overview of changes made to the adapted management plan. � � t President Schafer opened the public hearing at 2:30 p.m. to receive public comments on the � � Initial Study (IS)/Mitigated Negative Declaration (MND) and Initial Environmental Checklist € (IEC). No public comments were received and the public hearing was closed at 2:36 p.m. � � Moved Schafer /Second Voqelgesang /Schafer Yes / Cefalu Yes /Jones Yes / Sheehan � Yes / Vogelgesang Yes to (1) Approve the Initial Study (IS)/Mitigated Negative Declaration � (MND)/ and Initial Environmental Checklist (IEC) and Mitigated Monitoring and Reporting � Program (MMRP); Certify the IS/MND; 2) Certify the Notice of Determination �NOD); and (3) � Authorize the filing of the NOD with the State Clearinghouse and EI Dorado County. � � ey { f b. Sunset Well Evaluation-Staff gave an overview of the Request for Proposal process to assist ° t � staff in performing an effective well restoration and well evaluation to assess the potential for F additional water supply at the Sunset Well site. Staff recommends the Board accept the i technical proposal from West Yost Associates to provide engineering consulting services for this � � project and accept the accompanying cost proposal to complete this work in the amount of � $73,155. � ; ,. � � ; Moved Cefalu /Second Jones / Schafer Yes / Cefalu Yes / Jones Yes /Sheehcn Yes � ' Voqel4esang Yes to accept the proposal from West Yost Associates to provide engineering i services for the Sunset Well Evaluation Project in the amount of$73,155. f � � c. Payment of Claims ; �. Moved Voqelcaesanq /Second Cefalu /Schafer Yes / Cefalu Yes /Jones Yes /Sheehan Yes � Vogelqesang Yes to approve the Payment of Claims in the amount of$1,034,077.05. ` r � —18— ; F F � REGULAR BOARD MEETING MINUTES-May 1, 2014 PAGE-3 d. Sunset Well Evaluation-Staff gave an overview of the impact on the distribution system. Moved Vo4elaesan4 / Second Cefalu / Schafer Yes / Cefalu Yes /Jones Yes / Sheehan Yes Vogelqesana Yes to determine an emergency exists pursuant to Section 1102 of the Pubiic Contract Code for the Sunset Well. Moved Vo4elqesang / Second Cefalu /Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes Voqelqesanq Yes to determine substantial evidence has been presented, authorizing an exception to be made to Section 22050 of the Public Contract Code, that this emergency will not permit a delay resulting from a competitive solicitation for bids and that this action is necessary to respond to the emergency. Moved Voctelaesanq / Second Cefalu / Schafer Yes / Cefalu Yes /Jones Yes / Sheehan Yes Voqelaesanq Yes to determine this project exempt from CEQA as an existing facility under a Class 1 categorical exemption pursuant to CEQA guidelines 15301. Moved Vo4elaeson4 / Second Cefalu / Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes Voqelqesanq Yes to adopt Resolution No. 2945-14, delegating authority to the General Manager/Engineer and Assistant General Manager/Engineer to order any action necessary to respond to this emergency. Moved Vogelqesanq / Second Cefalu / Schafer Yes / Cefalu Yes /Jones Yes / Sheehan Yes Vogelaesana Yes to approve expenditures in an amount not to exceed $32,000, necessary to perform the necessary repairs. STANDING COMMIITEE REPORT: Richard Solbriq reporfed Lakeside Park Association is proposing a meeting with our ad-hoc committee for May. BOARD MEMBER REPORTS: Director Jones reported he will be attending the Fire Ecosystem, Forest Management and Water Yield Symposium on May 2, 2014. He will also be attending the ACWA meeting the week of May 5, 2014. President Schafer shared an internet arficle regarding healthcare for employees. Director Voaelqesanq reported on the CASA public policy forum he attended in Sacramento on April 28, and 29, 2014. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Nothing to report. GENERAL MANAGER REPORT: Richard Solbri4 gave an update on the Public Outreach Program and received feedback from the Board on a customer letter and the 2014 Frequently Asked Questions sheet. STAFF/ATTORNEY REPORTS: Nothing to reporf. -19- REGULAR BOARD MEETING MINUTES-May 1,2014 PAGE-4 ` ADJOURNMENT TO CLOSED SESSION: 3:00 p.m. ; ; � ; ; - RECONVENED TO OPEN SESSION: 4:20 p.m. j 6 � � � � ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION: 4 � ; � i a. Pursuant to Government code Section 54956.9(a)/Conference with Legal Counsel Existing € Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. � South Tahoe Public Utility District (tiied to/22/t2). ; ; No re�ortable Board action. � � - b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel � Anticipated Litigation (one potential case). � F � No reportable Board action. � ; � i c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators r re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed � Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy � Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. No reoortable Board action. F F d. Pursuant to Government Code Section 54957(aj/Conference with Labor Negotiators � re: Managers' Salary Negotiations. Present at this Closed Session will be Agency Negotiators: ; Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul ` Hughes/Chief Financial Officer. � No reportable Board action. � ADJOURNMENT: 4:20 p.m. ; k Eric Schafer, Board Member C South Tahoe Public Utility District ' Melonie Guttry, Clerk of the Board South Tahoe Public Utility District ° -20- 6eneral Manager Richard H.Solbrig • 1950 • �.� w81e� Director5 O �/• a o e ChriS Cefalu James R.Jonea �� "' I'u b l i c U ti I ity D i 5tri ct Randy Vogelge5ang Kelly 5heehan Eric 5chafer 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-7401 t'hone 530 544-64-74•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Randy Curfis, Manager of Field Operations MEETING DATE: May 15, 2014 ITEM-PROJECT NAME: Sunset Well Evaluation REQUESTED BOARD ACTION: Continue emergency action to install a replacement submersible pump and motor at Sunset Well. DISCUSSION: The Board declared this an emergency on May 1, 2014. Repairs to the facilities are still underway. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every Board meeting thereafter until the action is terminated, to determine by a 4/5 vote, that there is a need to continue the action. An update will be given at the Board meeting. SCHEDULE: Repairs to be completed ASAP COSTS: Not to exceed $32,000 ACCOUNT NO: 2002-7015 I' BUDGETED AMOUNT AVAILABLE: $24,427 A'RACHMENTS: None CONCURI��I�10E WRH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES • �9 NO CHIEF FINANCIAL OFFICER: YES NO -21- Gcneral Pranaqer Richard H.5olbrig • 1950 • �� w$� O 1./1� Vj �� Dir<�:,or5 Chr�y refalu Jamea R.Jonea —�`'-� �e•= h '�` ' ' ' ' Randy Vogeigesang ��Y ��L/ Utif�ty D��trict KellySh<ehan Eric 5�hafer 1275 Meadow Crest Drive-5outh Lake Tahoe•CA 96150-7401 , Phone 530 54�4-6474•Fax 530 541-06i4•www.5tpud.u5 BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Hai Bird, Land Application Manager MEETING DATE: May 15, 2014 ITEM - PROJECT NAME: Cattle Grazing Permit 2014- Diamond Valley Ranch REQUESTED BOARD ACTION: Award contract to the lowest responsive, responsible bidder for the Cattle Grazing Permit for Diamond Valley Ranch, to be in effect from May 30, 2014, through October 15, 2014. DISCUSSION: On April 30, 2013, proposals were advertised and mailed to prospec#ive bidders for the Cattle Grazing Permit. A grazing site inspection meeting was held on May 8, 2014, and the bids will be opened at 2:00 p.m., on Monday, May 14, 2014. After opening the bids, staff will review the bids in detail for compliance with the specifications. A summary of the bids, along with staff recommendation for award, will be distributed prior to, and at the Board meeting. SCHEDULE: May 30, 2014- October 15, 2014 COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Grazing map and summary of the bids, along with staff recommendation for award, will be distributed prior to, and at the Board meeting. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO - 3- � m ` 0 � o a''i � � = t � > '� � o � -o c s N � � 3 � 'C �. N N � 0 0 � Q � `•- O � " a o � ` � � rn� L � '3 � �- o � � � N � c c � .� -a m � N � rn :��j�� « � -. ;E- 3r' p�oa � � bdH .--�_-� .\ ,\ :\ a � N .\ � ,\ � N �'� � - p �o ``� C _ \\ � / �\ C .� � } % � 9c6 �� L �.' / �, �� w O > / � � _ o N � J N a 'C � L � O U � .. -a , 0 68 en�y �H �� p� � �, � �n �� y �� i �.� -2 -� L � General Manager Richard H.5olbrig � • 1950 • �� Directors � �� Chris Cefalu Jamee R.JoneS �� u b 1 i c U-�i I i�y D i 5tri ct Randy Vogelge5ang Kelly 5heehan Eric 5chafer 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-74-01 Phone 530 54�4-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 6c TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: May 15, 2014 ITEM-PROJECT NAME: 2014 Saddle Keller Waterline Replacement Project REQUESTED BOARD ACTION: (1) Waive the minor irregularities in the low bid; and (2) Award project to the lowest responsive, responsible bidder, Herback General Engineering (Herback), in the amount of$1,606,921. DISCUSSION: On Wednesday, March 25, 2014, thirteen general contractors attended the mandatory pre-bid meeting for the above project. This contract includes the replacement of approximately 5,200 linear feet of undersized and high maintenance waterlines in the vicinity of Keller Road and Saddle Road in the City of South Lake Tahoe. This project also includes the installation of fire hydrants, check valves and a pressure reducing valve to increase reliability of the water system under emergency conditions. Finally, this project includes final paving (2" mill and overlay) on Pioneer Trail, which was left incomplete after service relocations were installed in 2013. Bids were opened at the District offices on Monday, April 28, 2014, at 10:00 a.m. Four bids were received, with bid amounts ranging from $1,606,921 to $1,938,007. The Engineer's estimate for this project is �1,760,000. Staff has evaluated the bids for conformance with bidding requirements, including Disadvantaged Business Enterprise (DBE) Good-Faith Effort. A summary of all bids, along with staff recommendation for award, is attached. Staff recommends that the Board find minor irregularities of inaccurate addresses, license and bond details in Herback's bid to be immateria�, waive the immaterial irregularity since it does not provide a competitive advantage, and award the project to Herback in the amount of $1,606,921.00. �I -27- � ; � J�lie Ryan May 15, 2014 Page 2 � i ; _ � i i , � � ; � � � � � � � � ; � � � � � � � _ � x � � f � SCHEDULE: As soon as possible � COSTS: $1,507,100 ; $99,821 � � ACCOUNT NO: 2029-701 1 / SADLWL; 2029-7003/PIONER � €. BUDGETED AMOUNT AVAILABLE: $1,751,000 (2014/15) � � � ATTACHMENTS: Bid Summary and Staff Recommendation. € � CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water � � � GENERAL MANAGER: YES � " NO 4 � ; CHIEF FINANCIAL OFFICER: YES NO � -28- � � � n South Ta hoe Public Utility District 1275 Meadow Crest Drive South Lake Tahce, CA 96150 Telephone: (530)544-6474 Fax: (530)541-0614 Memorandum � Date: April 28, 2014 To: Board Members, Richard H. Solbrig, Paul A. Sciuto From: Heidi C. Baugh, Contracts Administrator Subject: 2014 Saddle Keller Waterline Replacement Project At 10:00 o'clock in the morning on April 28, 2014 we received four (4) electronic bids via PlanetBids for the above-referenced project. Bids ranged from $1,606,921 to $1,938,007. The engineer's estimate was $1.76 million. A careful review and analysis of the three lowest bids showed only minor deviations. See attached spreadsheet and list of deviations for full breakdown of each bid. Herback General Engineering is the apparent low bidder. Herback General Engineering K.G. Walters Construction Co., Inc. had only minor deviations. . 1 contacted the Contractors License Board and was given the following information: License Number 486035 is current and active and expires 12/31/2015. Herback General Engineering is a "Sole Ownership" entity. Herback General Engineering holds a Class A— General Engineering license. South Tahoe Public Utility District. 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474.�csimile 530.541.0614 BID SUMMARY 2014 SADDLE KELLER WATERLiNE REPLACEMENT PROIECT BID OPENED:Monday,April 28,2014 at 50:00 a.m. Herback Burdick Sierra Nevada Bid General White Rock Excavatin¢Co.. Construdion. item Descriotion Unit nt Eneineerina Construdion.lnc. Inc Inc. ' Mobilization and demobilization(Not to exceed 1 10�of the Total Bid,excl this item) LS 1 $62,792.00 $28,000.00 $150,000.00 $100,000.00 2 Erosion Control LS 1 $64,000.00 $3,000.00 $17,200•00 $20,000.00 � 3 Groundwater Dewatering l5 1 $3,922.00 $2,000.00 $17,500.00 53,000.00 4 Traffic Control LS 1 $61,045.00 560,000.00 $140,000.00 577.312.00 5 Sheeting,Shoring and Bracing LS 1 $47,750.00 $3,000.00 $5,000.00 58,500.00 , 6 8-Inch Water Main LF 4635 5370,800.00 $412,515.00 $366,165.00 $533,025.00 7 4-Inch Water Main LF 690 $51,060.00 $65,550.00 $60,030.00 $96,600.00 8 A'/."Single Service EA 26 $57,720.00 $57,200.00 $52,000.00 $72,800.00 - 9 1"Service for A'/."Double EA 8 $21,120.00 $20,000.00 $18,000.00 $22,400.00 10 1"Single Service EA 3 $6,885.00 $6,600.00 $6,015.00 $7,500.00 11 2"Single Service EA 1 $2,935.00 $3,600.00 $3,550.00 $3,700.00 ; 12 A'/."Meter Pit and Meter in Landscaping EA 44 $70,708.00 $100,100.00 $83,600.00 $99,000.00 13 A'/."Meter Pit and Meter in Traffic Area EA 4 $6,612.00 510,000.00 $8,200.00 $10,400.00 14 1"Meter Pit and Meter in Landscaping. EA 1 $2,312.00 $4,000.00 $2,600.00 $3,200.00 15 1"Meter Pit and Meter in Tra�c Area EA 2 $4,964.00 $6,000.00 $5,800.00 $6,000.00 , 16 6"Meter in Vault EA i $31,195.00 $34,000.00 543,500.00 $28,000•00 17 4"Fire Service and Flow Detector EA 1 $15,610.00 $17,000.00 $22,000.00 $18,000.00 18 Check Valve in Manhole EA 2 $12,576.00 $20,000.00 $31,000.00 $24,000.00 19 !n-Line 8"Gate Valve EA 3 $7,821.00 $5,100.00 $6,000.00 $7,200.00 ; 20 Pressure Reducing Valve EA 1 $42,000.00 $43,000.00 $48,000.00 $44,000.00 21 Fire Hydrant EA 13 $104,351.00 $75,400.00 $71,500.00 $93,600.00 22 Abandon and Salvage Fire Hydrant EA 3 $2,835.00 $3,300.00 53,300.00 $6,600.00 ' 23 Keller&Crest("C"Sta 103+26.81) LS 1 $6,790.00 $12,900.00 $11,250.00 $8,000.00 24 Keller&Crest("C"Sta 103+66.86) LS 1 $5,858.00 $7,700.00 $8,000.00 $8,200.00 25 Keller&Needle Peak("N"Sta 600+03.81) LS 1 $1,333.00 $3,900.00 $3,600.00 $3,000.00 - 26 Keller&Needle Peak("N"Sta.600+36.04) lS 1 $7,051.00 $10,000.00 $8,050.00 $11,750.00 27 Crest&Bonita("C"Sta.110+72.78) LS 1 $5,507.00 $5,300.00 56,825.00 $5,800.00 ' 28 Crest("C"Sta.111+52.79) LS 1 $20,263.00 $2,800.00 $3,000.00 $2,500.00 ' 29 Bonita&Bridle("B"Sta.209+51.47) LS 1 $4,600.00 52,200.00 $6,400.00 $4,800.00 _ 30 Bonita&Bridle("B"Sta.222+66.48) LS 1 $2,967.00 $2,700.00 $5,925.00 $3,500.00 31 Keller&Bridle("BR"Sta.300+00) LS 1 $8,102.00 $11,400.00 $9,325.00 $12,000.00 ` 32 Saddle("S"Sta.400+00) LS 1 $2,115.00 $3,400.00 $4,100.00 $2,500.00 , 33 Saddle&Keller{"S"Sta 413+95.83) l5 1 $2,977.00 $5,400.00 $6,600.00 $10,000.00 : 34 Saddle&Keller("S"Sta.414+30.70) LS 1 $8,544.00 59,300.00 510,200.00 $9,700.00 35 Keller&Regina{"K"Sta.500+00) LS 1 $8,788.00 $11,600.00 $10,300.00 $9,800.00 � 36 Keller&Regina("K"Sta.500+56.77) LS 1 $2,740.00 $3,900.00 $7,000•00 54,300.00 37 Abandon in place water mains and valves EA 7 $5,278.00 $8,400.00 $2,800.00 $6,300.00 38 Non-Excavatable Rock Removal CY 300 $20,100.00 $27,000,00 $15,000.00 , $13,000.00 ° 39 Replace Curb and Gutter LF 263 $15,517.00 $12,887.00 $16,569.00 $18,410.00 40 2"Trench Patch SF 33500 $72,025.00 5201,000.00 $117,250.00 $184,250.00 41 2"Mill and Overlay SF 90800 $148,912.00 $204,300.00 $227,000.00 $154,360.00 42 3"Misc Patch Paving SF 500 $6,620.00 $3,500.00 $2,125.00 $6,500.00 , 43 Unknown Conditions LS 1 $100,000.00 $100,000.00 $100,000.00 5100,000.00 - Subtotal $1,507,100.00 $1,628,952.00 $1,742,279.00 $1,863,507.00 Pioneer Trail Mob/Demob (Not to exceed 10%of 44 the Total Bid,excl.this item) IS 1 56,960.00 51,600.00 $2,950.00 $11,000.00 45 P+oneer Trail ErosionControl LS 1 $1,023.00 $3,000.00 $3,400.00 $250.00 46 Pioneer Trail Traffic Control LS 1 $12,213.00 $5,500.00 $8,900.00 $8,000.00 ; 47 Pioneer Trail 2"Mill and Overlay SF 32500 $79,625.00 $89,375.00 $81,250.00 $55,250.00 Subtotal $99,821.00 $99,475.00 $96,500.00 $74,500.00 Total $1,606,921.00 $1,728,427.00 $1,838,779.00 $1,938,007.00 -30- 2014 Saddle Keller Waterline Replacement Proiect Bid Opening: 4/28/2014 at 10 o'clock a.m. Deviations and information qathered du�inq bid analysis of the three lowest bids: Herback General En_ inc� eering: • List of Subcontractors: the license number was identified as "N/A"for the Traffic Control work. Contractor explained that their estimator did not list it since the work they are doing is for traffic control and a contractor's license is not necessarily required for traffic control specifically. Contractor did provide the subcontractor's license number so I was able to verify that it was current and active and for the type of work identified. • Bidder's General Information Item 1 shows contractor's address as 2531 Nowlin Road in Gardnerville, Nevada; but the State Contractor's License Board website identifies the address as a Post Office Box in South Lake Tahoe, California. I contacted the contractor's office and was able to verify that both addresses are used and valid. • Bidder's General Information Item 3 identifies the contractor's license expires on 12/31/2014; the State Contractor's License Board website shows the expiration date as 12/31/2015. • Bidder's General Information Item 5, name and address of surety was provided however there was no telephone number for the actual surety. AgenYs name and phone number were provided, but agency's name and address were not provided. 1 was able to contact the agent and verify the validity of the bid bond and that the surety providing the bid bond would also provide the payment and perFormance bond for the contract. Said surety meets DistricYs specification requirements. White Rock Construction Inc.: • Bidder's General Information Item 5, name of surety provided, however no address or telephone number were given. Agency name, address and telephone number was provided, however no agent name was given. I was able to contact the agent and verify the validity of the bid bond and that the surety providing the bid bond would also provide the payment and performance bond for the contract. Said surety meets DistricYs specification requirements. Burdick Excavating Co., Inc.: • List of Subcontractors: for Rock Excavation contractor listed him/herself "Burdick Excavating Co., Inc." but failed to include the percentage of work, contractor license number or address. • Bidder's General Information Item 5, name of surety was provided, however no address or telephone number were given. Agency name, address and telephone number was provided, however no agent name was given_ I was able to contact the agent and verify the validity of the bid bond and that the 1 -31- � i $ surety providing the bid bond would also provide the payment and performance bond for the contract. Said surety meets District's specification � requirements. ; • Certification by Contractor's Insurance Broker form was filled out correctly, ; however during my investigation to determine that the named insurance ' would meet District's specification requirements I was unable to find it on the � ` California Department of Insurance's website. This particular website verifies � ;n that an insurance company is authorized in California which is part of our i ; requirements. I have a call into the agent/broker for clarification; however at j the time of the writing of this memo, I have not received a call back from the � ; agent. The identified insurance company does meet DistricYs specification � � requirements for AMBest rating. � t j � � & � � Y i : ffi 3 � s � � 6 f i : � ; � i � � � m k . q . � f. 3 � � s i 5 k i �! �� { t " �¢ , f� � � S , � t � 4 L i � i. 3 i , j i , € 2 -32- i PAYMENT OF CLAIMS FOR APPROVAL May 15, 2014 Payroll 4/29/2014 436,923.67 Total Payroll 436,923.67 ADP & Insight eTools 431.70 AFLAC/WageWorks-claim payments and fees 1,992.62 Bank of America 0.00 BBVA Compass Bank 0.00 BNY Mellon Trust Company 0.00 BHFS legal services 0.00 CDS-health care payments 6,123.60 Union Bank 0.00 Total Vendor EFT 8,547.92 Accounts Payable Checks-NonCrew Fund 0.00 Accounts Payable Checks-Sewer Fund 194,632.38 Accounts Payable Checks-Water Fund 90,860.92 Accounts Payable Checks-Self-funded Insurance 0.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 285,493.30 Grand Total 730,964.89 Pavroll EFTs & Checks 4/29/2014 EFT CA Employment Taxes & W/H 17,594.00 EFT Federal Employment Taxes 8� W/H 94,192.45 EFT CaIPERS Contributions 82,209.07 EFT Great West Deferred Comp 20,616.54 EFT Stationary Engineers Union Dues 0.00 EFT Retirement Health Savings 0.00 EFT United Way Contributions 170.00 EFT Employee Direct Deposits 217,349.79 CHK Employee Garnishments 1,267.28 CHK Employee Paychecks 3,524.54 Total 436,923.67 -33- 1 ' � � � � � � � � � � � F ' c� 7 Vi �O l� oC O� O N • N N N N N N N r1 r1 � �O �D �D �D �O �O �O i0 �O �O ' n r � n n n n n n n t OC OG Gfi 00 OG OC. 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SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES '1� NO CHIEF FINANCIAL OFFICER: YES N� � -49- General Manager Richard H.5olbrig • ,�� • Director5 � h/g� Chris Cefalu � � JameS R.Jonee 5 ut , h o a o e Randy Vogelge5ang �" 1'ublic Utility DiStrict KellySheehan Eric 5chafer 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 1 3b TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer Nancy Hussmann, Human Resources Director MEETING DATE: May 15, 2014 ITEM- PROJECT NAME: Conference with Legal Counsel - Potential Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel Anticipated Litigation (one potential case). SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES �IL- � NO CHIEF FINANCIAL OFFICER: YES NO -51- General Manager Richard H.5olbrig � • 1950 • �/� Director� � � o u�t a oe cnr�5 c�ai� James R.Jones _�' �` ��V ��V U ti f ity D i 5tri ct Randy Vogelgesang Kelly 5heehan Eric 5chafer 1275 Meadow Crest Drive•5outh lake Tahoe•CR 96350-7401 Phone 530 544-6474•Fax 530 541-0614•www.�tpud.u5 BOARD AGENDA ITEM 1 3c TO: Board of Directors FROM: Richard Solbrig, General Manager Paul Hughes, Chief Financial Officer Nancy Hussmann, Human Resources Director MEETING DATE: May 15, 2014 ITEM- PROJECT NAME: Ciosed Session - New Union MOU Contract Negotiations REQUESTED BOARD ACTION: Direct Staff DISCUSSION: The negotiating teams met on May 6, 2014, and the negotiating team will provide an update. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: I ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES ND � -53- ione,ra!Mznaa,er %��ard N.Sc�bria • 1950 • ii �� w� � i/ � �irecTr�rS O � �� Chr�S CeFa . JameS R.�or.es .i�e� pi !h ('�"' ' ' • ' 2�^dy✓ogeige5ara, I U V �!</ U t�!�t� D i 5tri ct Keiiy She<har Eric Scha`e- i 1275 Meadow Crest Drive•5outh Lake 7ahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpuc4 u5 BOARD AGENDA ITEM 1 3d TO: Board of Directors FROM: Richard Solbrig, General Manager Paul Hughes, Chief Financial Officer Nancy Hussmann, Human Resources Director MEETING DATE: May 1 S, 2014 ITEM-PROJECT NAME: Ciosed Session - Managers' Salary Negotiations REQUESTED BOARD ACTION: Direct Staff DISCUSSION: The current Management MOU calis for a salary survey to be conducted this year. Discussion with the Management Negotiating Committee on these details has been ongoing. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES��_ NO CHIEf FINANCIAL OFFICER: YES NO -55-