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AP 06-05-14 i � , i � yo�TH TahoF _.�. � � A(j@twer ' 1950 ' ��tG' �UTILITY W�'r SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, June 5, 2014 - 2:00 P.nn. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang,Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director 1. CALL TO ORDER REGULAR MEETING- PLEDGE OF ALLEGIANCE(At this time,please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda,per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes,and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff,as shown,do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR �Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. PROPOSITION 218 PUBLIC HEARING TO RECEIVE PROTESTS ON PROPOSED WATER AND SEWER RATE INCREASES Pa 23 7. ITEMS FOR BOARD ACTION a. Water and Sewer Rate Ordinance (Paui Hugnes,Chief Financial Officer) I Enact Ordinance No. 557-14, an amendment to the South Tahoe Public Utility District's Ordinance No. 464, and superseding Water and Sewer Rate Ordinance No. 540-12 in its entirety. Pg 25 b. Fiscal Year 2014/15 Water Enterprise Fund Budget �Paui Hugnes,Chief Financial Officer) Adopt Resolution No. 2947-14 adopting the Fiscal Year 2014/15 Water Enterprise Fund Budget, and authorize staff to incorporate any adjustments or changes necessary as a result of Board action. Pg 33 c. Fiscal Year 2014/15 Sewer Enterprise Fund Budget �Paui Hugnes,Chief Financial Officer) Adopt Resolution No. 2948-14 adopting the Fiscal Year 2014/15 Sewer Enterprise Fund Budget, and authorize staff to incorporate any adjustments or changes necessary as a result of Board action. Pg 39 REGULAR BOARD MEETING AGENDA-June 5, 2014 PAGE-2 d. SUnS2t W211 EvC1lUqtiOn (Randy Curfis, Manager of Field Operations) Continue emergency action to install a replacement submersible pump and motor at Sunset Well. e. Liability Claim Against South Tahoe Public Utility District (Tim Biedsoe, Manager of Customer Service) Reject claim against the District in the amount of $5,000+ for damages to Martha Cooper's driveway at 1003 Portal Drive. f. Saddle Keiler Waterline Replacement Project (�u�ie Ryan,Senior Engineer) Authorize staff to Terminate Existing Reimbursement Agreement with the City of South Lake Tahoe, dated September 17, 2013; �2) Authorize staff to enter into a Reimbursement Agreement with the City of South Lake Tahoe to provide improvements to pavement on Pioneer Trail, with potential minor modifications to be made by staff. g. Saddle Keller Waterline Replacement Project (�uiie Ryan,Senior Engineer) Approve Change Order No. 1 to substitute the approved materials supplier, Ferguson, which was listed in the Bid Documents, with Western Nevada Supply Company, at no cost to the District, unless Ferguson files a written objection to the substitution. h. PQyment Of CIC11ms (Debbie Henderson, Accounting Manager) Approve Payment of Claims in the amount of $1,207,766.64 8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be taken.) Lakeside Park Associates Update- Richard Solbrig, General Manager 9. BOARD MEMBER REPORTS �Discussions may take place; however, no action will be taken.) 10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 1 1. GENERAL MANAGER REPORT (Discussion may take piace; however, no action will be taken.) Public Outreach 12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) 13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events OS/15/14-6:00 p.m. Board Workshop at District ' 05/21/14-8:00 a.m. Employee Communications Committee Meeting OS/26/14-Memorial Day Holiday (District Closed) Future Meetings/Events O6/11/14-9:00 a.m. EDCWA Meeting O6/16/14-3:00 p.m. Water and Wastewater Operations Committee Meeting 06/19/14-2:00 p.m. Regular Board Meeting at District 14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however,an opportunity will be provided at this time if inembers of the public would like to comment on any item listed-three minute limit.) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Filed 10/22/12) REGULAR BOARD MEETING AGENDA-June 5, 2014 PAGE-3 �; b. Pursuant to Government Code Section 5456.9(b)/Conference with Legal I Counsel Anticipated Litigation (two potentiai cases). ( j c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION REGULAR BOARD MEETING AGENDA-June 5, 2014 PAGE-4 I I ADJOURNMENT (The next Regular Board Meeting is June 19,2014,at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularty meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on ihe Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspeciion at the same time they are distributed or made avoilable to the Board,and can be viewed at the District office,at the Board meeting and upon request to ihe Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of the DistricYs public meetings.If particular accommodations are needed,please contaci the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at leasi 48 hours in advance of the meeting. I' REGULAR BOARD MEETING AGENDA-June 5, 2014 PAGE-5 � i � I � �OVTH TAHpF —...�:� - _ _ � c (jeewer • 1950 ' �� UTILITY W5� SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR J u ne 5, 2014 ITEMS a. ASPHALT PATCH PAVING (Randy Curtis, Manager of Field Operations) Award bid to the lowest responsive, responsible bidder, Thomas Haen Company, Inc., in the estimated amount of$116,135 for asphalt patching services. b. TAGGART EASEMENT ACCEPTANCE (Randy Curtis, Manager of Field Operations) Approve Resolution No. 2949-14 approving a new recorded Easement for the Fallen Leaf main sewer force main located on the property of the Beatrice Taggart Trust c. REGULAR BOARD MEETING MINUTES: Mav 15, 2014 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve May 15, 2014 Minutes I General Manager Richard H.5olbrig � • �� • y�, Director5 -'�a, ou� a �� ChriS Cefalu James R.Jones „�„� �_ �� '�� Randy Vogelgesang Kelly 5heehan Eric 5chafer 1275 Meadow Crest Drive•5auth Lake Tahoe•CA 96150-7401 Phone 53Q 54�4-�4-74•Fax 530 541-�614•www.5tpud.u5 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations MEETING DATE: June 5, 2014 ITEM-PROJECT NAME: Asphalt Patch Paving REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsibie bidder, Thomas Haen Company Inc., in the estimated amount of $116,135 for asphalt patching services. � DISCUSSION: Underground Repair Water/Sewer Departments complete repairs of numerous waterline leaks and service tie-ins. Upon completion, temporary cold mix asphalt patches are installed to the damaged or cut-out asphalt. Later, when the ; weather permits, these patches must be permanently repaired to City and County I specifications by licensed paving contractors. Total bid values are estimates based upon bid prices multiplied by an estimated number of patches of various sizes plus related work. The estimated factors are based upon historical data together with new projections of work. Although the actual quantities and total may vary, unit bid prices will remain firm. SCHEDUIE: ASAP COSTS: $1 16,135 ACCOUNT NO: 2001-6052 BUDGETED AMOUNT AVAILABLE $300,000 14/15 budget, $13,275 13/14 budget year ATTACHMENTS: Bid Results I CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water and Sewer I�I GENERAL MANAGER: YES � N� ', CHIEF FINANCIAL OFFICER: YES N� ' -1- 50UTH T�HOE PUBLIG UTILITY D15T121GT BID TABULATION BID # 14-15-06 FOR 2014 Asphalt Patching Services OPENING DATE May 1, 2014 Thomas Haen Company Inc. $ 116,135.00 Total bid values are estimates based upon bid prices multiplied by an estimated number of patches of various sizes plus related work. The estimated factors are based upon historical data together with new projections of work. Although, the actual quantities and total may vary, unit bid prices will remain firm. -3- BID# 13-14-06 PROPOSAL TO 5outh Tahoe I'ublic Utifity DiStrict The undersigned bidder, having familiarized himself with the work required by the Bid Specifications, General Conditions and other documents; and understanding the constraints imposed by site and time, and all other factors affecting perFormance of the work for the Asphalt Patchinq Bid does hereby propose to rovide the s ecified work for the followin rices: �. 3"THICK—COUNTY JOBS 4"THICK—C1TY JOBS EXTENDED AMOUNTS PATCH SQUARE EST EST TOTAL BID EST EST TOTAL BID 3" FOOTAGE Q�-�. SQ FEET PRICE QTY SQ FEET PRICE 4" , ��' �' ',c� from 1 to 40 sq ft 30 600 $ ��j� /sq ft 60 1200 $ �.�1•� /sq ft /�r/ `�' � �� .� /sq ft � -� ��' from 41 to 80 sq ft 20 1200 9�--� /sq ft 27 1600 C�r� ' • . � /sq ft 4:� � from 81 to 100 sq ft 8 700 �, �Sq ft 11 1000 {', ��%' ;G : � -� �" �' --- ; /sq ft ; �� ` 101 sq ft& above 10 2500 , � /sq ft 15 3800 +7� �� ,` , � C ;��. - , Saw cutting - maximum 4"thickness 35001f $ �� /lineal ft �� Curb &Gutter Replacement 20 If $ �,:�/lineal ft � � � j Flagger cost per person 20 hrs $ �7��'C' /hour �G�• '«� GRAND TOTAL $ ' � ` , � Note: Quantities are estimates oniy- no guarantee is made for minimum quantities for this contract. Any exception/s to this bid must be noted here: ✓ Required Bid Bond Enclosed �` References Listing Enclosed The undersigned Bidder hereby certifies (a) that this Bid is genuine and is not made in the interest of, or in the behalf of, any undisclosed person, firm, or corporation, and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; (b)that he has not directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid; (c)that he has not solicited or induced any person, firm, or corporation to refrain from bidding; and (d)that he has not sought by collusion to obtain for himself any advantage over any other Bidder or over the Owner. If this bid is accepted within sixty (60) days from the date of the opening of the bid, the undersigned hereby irrevocably agrees to enter into contract and further agrees to complete all work covered by the Bid, in accordance with specified requirements, and within the time prescribed. The acceptance of this offer shall become effective upon the District issuing a purchase order to the undersigned. Company Name: `� �� •� - � �'' � ' �Contractors License Class &#��{'7�',��y�.�;7� /�Az ; Address: � � -� ,� `` Representative Signature: `l�?' ��_�� Date: -3�• t ; Print Name 8�Title: `'�k�,Y►o...s �1��,.� . 'i`�R�s�c1 Q�.s t Phone#:(�_) -`�/`�� -4�ax#:l.5.��' )�i�/�-I/.�� General Manager Richard H.5olbrig ♦� • �.� w$� Director5 � � � �� Chris Cefalu JameS R.Jones `�"•' .,�,•• ��I� V L/l�� 1✓�) '�,/� Randy Vogelge5ang Kelly 5heehan Eric 5chafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 9�'i15a-7401 Phone 530 54�4-64-74•Fax 5�54t-06i4•www.5tpud.u5 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Randy Curfis, Manager of Field Operations MEETING DATE: June 5, 2014 ITEM - PROJECT NAME: Taggart Easement Acceptance REQUESTED BOARD ACTION: Approve Resolution No. 2949-14 approving a new recorded easement for the Fallen Leaf main sewer force main located on the property of the Beatrice Taggart Trust. DISCUSSION: This was an unrecorded easement actually signed in May, 1978, but not recorded. The property is currently being purchased by the US Forest Service and the easement must be recorded prior to completing the purchase process. The easement referred to in the Taggart property is for the Fallen Leaf main sewer force main and did � include a small pump station. This pump station was used for the residence of the Taggart property only and will be completely removed, leaving just the Fallen Leaf I main sewer force main as the only District infrastructure within the easement. � SCHEDULE: ASAP COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 2949-14, Grant of Easement, Certificate of Acceptance CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -5- i i I � i I 1 RESOLUTION NO. 2949-14 � I 2 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE , 3 SOUTH TAHOE PUBLIC UTILITY DISTRICT AUTHORIZING EXECUTION OF AN ACCEPTANCE OF A GRANT OF EASEMENT FROM YNEZ TAGGART KATES, � 4 JAMES M. TAGGART AND BEATRICE M. TAGGART, INDIVIDUALLY AND AS 5 TRUSTEE OF THE BEATRICE TAGGART TRUST 6 WHEREAS, on February 1, 2013, Ynez Taggart Kates, James M. Taggart and � Beatrice M. Taggart, individually and as Trustee of the Beatrice M. Taggart Trust, $ (collectively "Grantor") executed a Grant of Easement to the South Tahoe Public Utility 9 District ("District") on the Taggart Property located at Fallen Leaf Lake ("Easement"). A 10 copy of the Easement is attached to this Resolution as Exhibit "B."; and 11 WHEREAS, the Taggart Property is currently being purchased by the US Forest �2 Service and the Easement must be recorded prior to completing the purchase; and 13 WHEREAS, the Easement is for the Fallen Leaf main sewer force main and 14 includes a small pump station; and 15 WHEREAS, the pump station was used for the residence of the Taggart property 16 only and will be completely removed, leaving the Fallen Leaf Main as the only District �7 infrastructure within the Easement; and �$ WHEREAS, the Easement shall be restricted to the use of underground lines and �9 underground tank, pump and appurtenances only unless Grantor shall consent in 20 writing to other utility uses; and 21 WHEREAS, the District shall have the reasonable right of ingress and egress 22 over Grantor's property to service and maintain said underground sewer lines, pump, 23 tank and appurtenances; and 24 WHEREAS, the District agrees to hold Grantor harmless from any and all 25 damage to persons or property arising from the use of Easement and agrees to pay any 26 damages which may arise from such use; and 27 WHEREAS, in the event the District abandons the sewer project for which the 28 Easement is granted, or in the event the project is build and later abandoned, then, in 29 either event, this Grant of Easement shall terminate; and 30 -�- 1 WHEREAS, the District is required to accept the Easement prior to recording it : 2 with the EI Dorado County Recorder's office. A copy of the Certificate of Acceptance is � 3 attached to this Resolution as Exhibit "B." 4 5 NOW, THEREFORE, BE IT RESOLVED, AS FOLLOWS: 6 , 7 1. That the interest in real property conveyed by the Grant of Easement dated $ February 1, 2013, befinreen the South Tahoe Public Utility District, a California Public Agency formed in 1950 pursuant to the Public Utility District Act, and 9 Ynez Taggart Kates, James M. Taggart and Beatrice M. Taggart, individually : 10 and as Trustee of the Beatrice Taggart Trust, dated May 27, 1999, is hereby �� accepted on behalf of South Tahoe Public Utility District and the Clerk of the �2 Board is authorized to sign the Certificate of Acceptance and cause it to.be 13 recorded with the EI Dorado County Recorder's Office. 14 15 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing ; 16 Resolution was duly adopted and passed by the Board of Directors of the South Tahoe 17 Public Utility District at a regularly scheduled meeting held on the 5th day of June, 2014, �g by the following vote: 19 20 AYES: 21 NOES: 22 23 ABSENT: 24 25 26 Eric Schafer, Board President South Tahoe Public Utility District 27 28 ATTEST: 29 30 Melonie Guttry, Clerk of the Board_8_ APNs:021-241-06,07&08 Recording Requested by and When Recorded Return to: South Tahoe Public Utility District Attention:Randy Curtis 1275 Meadow Crest Drive South Lake Tahoe,CA 96150 GRANT OF EASEMENT FOR VALUABLE CONSIDERATION,receipt of which is hereby acknowledged,YNEZ TAGGART KATES,JAMES M.TAGGART and BEATRICE M.TAGGART,individually and as Trustee of the BEATRICE TAGGART TRUST dated May 27, 1999(collectively,"Grantor"),hereby gtant to SOUTH TAHOE PUBLIC UTILITY DISTRICT("Grantee"),effective February 1,2013 ("Effective Date"): 1. A permanent non-exclusive ten-foot(10')wide underground sewer utility easement as described in E�ibit A attached hereto and incorporated by reference. 2. An additional five-foot(5')wide maintenance and access easement adjacent and parallel to the said permanent easement,all as is described in Exhibit A. 3. An easement for an underground tank and pump as described in Eachibit A. I The foregoing easements,which aze referred to hereinafter collectively as the"Easement",are subject to the following terms,conditions and restrictions: A. The undcrground sewer line shall be cased for a distance of approximately one hundred ei�htv(180�feet as shown on Exhibit B attached hereto and incorporated herein by reference. Once the casing is installed,the ground surface above the cased sewer line shall not be disturbed by Grantee except as necessary to repair or replace the casing. Grantor shall have the unrestricted right to build permanent structures over the cased area. i I B. The Easement shall be restricted to the use of underground sewer lines and underground � tank,pump and appurtenances only unless Grantor shall consent in writing to other utility uses. C. The additional five-foot(5')maintenance and access easement described in Exhibit A � shall be used only as reasonably necessary for maintenance of the underground sewer lines,tank,pump � and appurtenances. Any ground disturbed by such use shall be restored as nearly as possible to its natural ! state. ;� � D. Grantee shall have the reasonable right of ingress and egress over Grantor's property to service and maintain said undergrounc�sewer lines,pump,tank and appurtenances. ' Grant of Easement Page 1 of 5 ! � I i ' -9- E. Grantee agrees to hold Grantor harmless from any and all damage to persons or property arising from the use of the Easement granted herein and agrees to pay any damages which may arise from such use. F. In the event of future building sites being located at or in proximity to the Easement, Grantee at Grantee's expense,on written request of Grantor,agrees to either(1)reasonably relocate the underground sewer lines in an easement area granted by Grantor,or(2)to encase the sewer lines so as to prevent interference with such future building sites. The parties estimate that any relocation or encasement for each building site is approximately one hundred(100)feet. G. In the construction,laying and maintenance of the sewer lines,every reasonable good faith effort sha11 be made to protect trees and vegetation,including hand digging and special treatment, where necessary,to protect roots. H. The Easement shall not be used for vehicular or foot traffic other than for maintenance and repair purposes once construction of the initial lines is completed. Locked gates shall be installed and maintained at each end of the Easement. I. The construction and,thereafter,maintenance of the sewer lines shall be governed and conditioned by,substantially,the same conditions and requirements as are attached to Grantee's Special Use Permit No.700519062378,dated June 23, 1978,for use of adjacent U.S.Forest Service lands,which permif is on file at Grantee's principal place of business and incorporated herein by reference as though set out in full. J. The Easement shall inure to the benefit and burden of the heirs,executors,administrators, assigns,grantees and successors of the respective parties hereto. K. In the event Grantee abandons the sewer project for which the Easement is granted,or in the event the project is built and later abandoned,then,in either event,this Grant of Easement shall terminate. L. Domestic water lines in the easement area shall be encased at the expense of Grantee in the manner provided by the Uniform Plumbing Code. IN WITNESS WHEIZEOF,this Grant of Easement has been executed by Grantor as of the Effective Date. (Signature Pages Pollow) Grant of Easement Page 2 of 5 -10- r--- /��__ . d�c Ynez Tag Kates Stat�� } COUNTY OF ORANGE } ss. County of } On �fw•c� 2�� Zv 1� before me, J�� "�<<�� °�'��"'��'` personally appeared i ta- Ka�- � who proved to me on the basis of satis actory evidence to be the person,(�sj whose name(�}is/a�'e subscribed to the within instrument and acknowledged to me that�Ishe/t1�executed the same in kis/her/th�'authorized capacity(i�s),and that by hfs%her/tl�r signature(,s�on the instrument the person�5'),or the entity upon behalf of which the person�)acted,executed the instrument. I certify under PENALTY OF PER7LTRY under the laws of Ca��tvl�.a. that the foregoing pazagraph is true and correct. WITNESS my hand and official seal. o ,...��- SIEAN ANGlER � �— � COMM.#1875700 r.� ' NOTARY PUBUC•CAIIFORNIA --�� m `a::`� �" CAU�7YOFORAN(iE O •r,�ti6„ My Canm.Expir�Januery 3.2014 � Signature (Seal) � Gro,� o� �csenaent Pag�3 0� S -ii- 1 �'!l� � James M.Tag • State of -P� } } SS. County of l�,4�[�,�5-t�(� } On �'j=��„P 1 E�-2c.� ,�� U�3 beforie me,; ��c,y,/.� S(,p,¢r0 personally appeared �p-m� 5 IYl• Ti�C,�A-!�7 who proved to me on the basis of satisfactory evidence to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by lus/her/their signattue(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PERJURY under the laws of�,,,nS�/U t � � that the . foregoing paragraph is true and conect. � WITNESS my hand and official seal. Signature (Seal) ' COMMONVVEALTH OF PENN�YLVANIA ' - NOTARIAL SEAL , PEGGYA. SLOAD,Notary Public Lancaster City,Lancaster County My Commission Expires May 15,2014 ' (Additional Signature Page Follows) Grant of Easement Page 4 of 5 ` -12- ' � Beatrice I.T g State of �c� �i'to(��o( } } SS. County of � r' } On Gt�'C� ��before me, w S �I'1 �W' � personally appeare t � � - _ Q Q who proved to me on the basis of satisfactory evidence to be the person�whose name�jis/�e— subscribed to the within instrument and acknowledged to me that�hefshe/t�executed the same in�is/hen�e�r authorized capacity�es�,and that by�is/herl�hcit-signaturej�s�'on the instrument the perso�'j,or the entity upon behalf of wluch the person�acted,executed the instrument. I certify under PENALTY OF PERJURY under the laws of t�(r �,-Ft o�Ca�►�o�n��at the foregoing paragraph is true and correct. I� WITNESS my hand and official seal. ��s�0"�'�� i Notuy Publle•C�Nfomi� Lo�Mp�M�Cowity G/�V . �_" C 1 Signature � (Seal) (End) Grrant of Easement Page 5 of 5 -13- . : � � EXHZBZT ��A�� . - � . � - � . � . � . (18i2 ) . � . - - A PORTION OF SECTION 12, �'OWNSHI� 12 NORTH, RANG�•-17 EAST,. 2�I,D.M. � � A. 10.0 FOOT WIDE STRIP OF LAND� TH� �ENTERLINE OF WHICH TS. DESCRTB$D . � . AS FOLLOWS: _ : . . � .�: . � . � . . � BEGINNING AT AN EXISTING "SOUTI� TAHOE PUBLIC UTILITY�_I?xSTRICT" MANHOLE -FROM WHICH THE NORTH O1�E�:QUARTER CORNER OF SECTION� 1, -�12�V; RI7�, �� . - M.b,.M. , BEARS NORTH. 67 20'�1!' WEST 44.82 FEET; T�NCE FRUM-SATD � . POINT OF BEGINNING:30UTH 8 30'30". WEST �.59 FEET; -THENCE -SOUTH � � - �20°04'36" EAST� 432.43� FEET; TH�NGE S�UTFi �38°OI'22":-EAST�490.22 FEET; � ; . ' THENCE° S017TH 7°13'06":WEST 2�6':77 FL�ET; THENCE SQUTH� 39°20'U2" �FAST 4�1".09 .F�ET; THENCE SOUTH 14 53'5$" EAST 359.62 FE�T; �HENCL� SOUTH , � . � 40'03" EAST 5�0:88- FEET; THENCE SOUTH 1&. 59 '17" EAST ��27.78 FEET; �. -. THENCE .SQUTH 20 17.'�+8" EAST 215..95 EEET; THENCE SOUT�i 4 1.4'10" WEST � � • �426.,72 'FEET; . THENC�E SOUTH 2°46 '34" WEST �64g.85 �FEET; THENCE SO'[JTH � ' � "0°09'S2". WEST 2�9.86 FEET; THENCE SOUTH 15 57'26" EAST 198:$5 �'EET; . • THENCE SOUTH 35 2�'22." WEST �30.Z4 FEET x THENCE SOUTH 6�°.22'22" .WEST �� 101.50 FEET; TI�ENCE SOUTH 66 27'2�"" WEST 96 95 FEET; THENCE SOUTH �� 35°54'32" WEST 104..84 FEET; THENCE �SOUTH 26a18'02" WESTo296.57 FEET; � TAENCE SOUTH 8°10'22" WEST �139.30 FEET; .THENCE .SOU�H�12 .43 37 AEST . : 165-:49�FEET; THENCE SOUTH_ 8 21'0�". WEST 175 FEET; �TO ��HE TRUE PQINT. � OF BEGII�INING OF THE �EAS�MENT HEREIN DESCRIBED; THENCE:..F$OM SAID TRIIE � � POINT OF B�GINivING SOUTH 8�21''07." WEST 58.39 FEET;. TIiENCE��SOUTH � . ].4°5�'07" WEST 3�67.44 FEET; TAENCE. SOUTH 04°24'23" EA�T o22�1-.I5 FEET�� THENCE SOUTH 03 19'S6" EAST� 179.86 FEET; THENCE SOUTH 11� 17'00" EAST � � 19a.04 FEET;. THENCE SOUTH �07°14'31" EAST 16�.44 FEET; THENCE SOUTH � � . = 04 I7'S6" EAST_ 142.�32 FEET; THENCE SOUTH 23 54'41".WEST 143..$6 FEET; THENCE SOUTH� 39°16'21!' WEST 123.00 FEET TO THE END UF THE AEREIN DES CRIBED EASEMENT; T.OGETHER WZTH A. MAINTENANCE�AND.�ACCESS EASEMEN'T� � S FF'FT TN WTnTH MMFnTATF7 V p,nsa� NT TO ANTI ON i4CH STnx' nF TFTF � ABOV� DESCRIBED _PERMANENT�EASEMENT. .. _. . . _ _ � �. . . EXHZBIT ��A�� . . � . _ .. � � (3) �� . . , A PaRT:ION OF SECTION 7.2, TOWNSHZP 12 NORTH, RANGE .17 EAST, M.D.M. A " � 10�.Q FOOT WIDE STRI�. OF LAND, THE CENTERLINE OF WiiTCH IS DESCRIBED . � � AS FOLLOWS: � � . . � . . •� � BEGTNNING AT AN .EXISTIAIG "SOUTH TAHOE PUBLIC UTILITY DISTRICT" MANHO�,E � FROM WHICH THE .NORTH gNE QUARTER CORNER OF..SECTION Z, T��2N,. R17E, ' M.D.M. BEARS 'NORTH_ 6a �20'51" WEST 44.82 FEET; THEI�TC� FROM SAID POINfi � OF BEGINNTNG SOUTH 8 30'30" WEST �:59 �'EET; THENCE �SOI�TH 2O�04'36" � EAST 432.43 •FEET;- �'HENCE SOUTH 38 O1'22" EAST 490:22 FEET; THENCE SOU.TH � 7°13'06" WEST 2�6,.77� FEET; THENCE SOUTH 39°20'02" EAST �17..09 FEET; . THENCE SOUTH 1�4 53'58" �EAST 359.62 FEE�; THENCE SQUTH U 40'03" EAST .. 560. 88 FEET; THENCE SOUTH 16�59'17". EAST 327. 78 FEET;,-THENCE SOUTH . . -I- � - � -14- � .' � � . _ � .. ., . _ ' . �' �. , `. .• � ' . ' ' . . .. � . � � 'EXHIBTT "A", CONTYNUED � . � � -20°17'48" EAST 215.95 F.EE�;,' THENCE SOUTH 4°14'10" WEST 426.72 FEET; � � � ' - . � -- �THENCE SOUTii 2°46'34"-WEST 6�0.85 FEET; THENCE SOUTH 0°09'S2" WEST � �21$.86 FEET; TIiENCE SOUTH ].5 57'26" EAST 19$.85�-FEET; THENCE SUUTH .: � . � �35 26`:22" WEST 13U:24� FEET; . TIiENCL SOUTH 69 22'22" WEST� 101.50 FEET; � � � THENCE� SOUTH 66°27'22" 'WEST �6.95 FEET; THENC� SOUTH.�35°54'32" WEST � � � � 1.g4.:84 .FEET; �HENCE SOUTH 2fi 18'02" WEST 2g6:57. FEET; THENCE SOUTH .� � �. .8� 10�'22".WEST ��139.30 FEET; THENCE��-SOtTrH� 12. 43'37" WEST .165.49 F'EET; �: :. � - . .� THENGE SOUTH. 8 2].'0.7" WEST�� 233..�9 FEET; THENCE SOUTH 14°53'07•' � � - � . � WEST�. 1.27.00�FEET TO THE TRUE POINT OF -BEG�NNING;� THENCE FRON� SAID. TRUE �� - � � � � T�UE .POTNT OF BEGI.TTI�TING NORTH. 85°00'00" W�ST� 40.00 -FEET; .THENCE ��SOi1TS . � � ' S 00�'00." WEST �O.00 FEET; .THBNCE SOUTH, 85 00'00"� EAST �O.�00 FEET; . : �- �.- . _THENCE�-NORTH 5 00'00:` E�ST �0.00.FEET; THL�NCE. SOUTH 85. 00'.00" EAST �18�.26 � FEET; THENCE�NORTH 14'O53'07" EAST 10.15 FEE'� �TO SAID� TRUE POINT 0�� BEGINNING .AND THE END OE SAiD EASSMENT HERE�N DESCRIBED; � � . � � � . . . . . � _ . : . . � . . . . . j - . . � � I . . . . i _ � . - � i � . . . . . : -2- . -15- . . . . : . .. . . . 7i�-'�5ti - � . . � ,.�• . ' ' . . '. - • � • � .IOB NO. , •,. : ',� ' ' EXHIBIT_��B'� . •� . DATE � S"Z�-"� �1 , , � WILLtAM�F. RILLSBURY, INC. . • � . D�SIGNEDBY �D � + � CONSULIING CIVIL ENGINEERS _ CHECKED BY CD � . ' . Highway Sd and 7ahoe Keys Boulevard . - � • � ' � . P.O.Box 10160 �� 916 541-1694 ` . • � • � � Tv,c-�c,�r�.� (��p�.��.�r'��.�FaL�.�� t-�� L.��,� � � . � . � . � : � � �. - �� SUBJEC7 � . •. • I' . . . • . .- i . - . : . ." . . � .- : � • • • -- • % . " •. . • _. . ' _ . - . - . . j, ' . • ' - � " ' . � " ' . � , ' ' • / . . . . � . � • .- . �• � �NGnS�n .17IP� � - � � . . � '0..�� . � . � . . ' . " . . . , � � - . . � . � . � : . . � , � - . . . ; � / . � � � ;�/ .� � ; :: � �: � � : � . � / � . � . . $ _� . ... . . . . . � � . .� � e� o : :. .. .. ._ . . _ � / . � � . : . N '.. . `I�i•2(o' 2p' .. . ::-. . . _. _ . _ �i ��t�.�pri� .� :. � � �— . . , :Q :r--- - . _ . � . � ._l- .� _--: � � .� � . . -_ - � - . 10. -� ------- �, .. . . _ .. .. - . . '� � �� i N 85°�4'Do`!w . - _.._ ._.. : , I_ r—._ `1 '� .� : _.. . : - �; r � � . . . . � �c;� � � . .�:��P�"tG Tti.Nh, �1� . � . � � / - . � � : . � .:.. . : . . . • . SHfET f Of I . . -16- CERTIFICATE OF ACCEPTANCE This Certificate of Acceptance certifies that the interest in real property conveyed by the above Grant of Easement dated February 1, 2013, between the South Tahoe Public Utility District, a California Public Agency formed in 1950 pursuant to the Public Utility District Act, and Ynez Taggarf Kates, James M. Taggarf and Beatrice M.Taggart, individually and as Trustee of the Beatrice Taggart Trust, dated May 27, 1999, is hereby accepted on behalf of South Tahoe Public Utility District pursuant to authority conferred by resolution of the Board of Directors of the South Tahoe Public Utility District, adopted on June 5, 2014, and consents to the recordation of the Grant of Easement by its duly authorized officer. South Tahoe Public Utility District Dated: , 2014 By: Melonie Guttry, Clerk of the Board/ Executive Services Manager -��- �OVTH TqhOF .�� c �ewer . 1950 ' �� 1TILITY�a' SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS � SOUTH TAHOE PUBLIC UTILITY DISTRICT � May 15, 2014 ! MINUTES i 'i The South Tahoe Public Utility District Board of Directors met in a regular session, May 15, 2014, 2:05 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, ' California. ROLL CALL: Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang Staff: Hal Bird, Tim Bledsoe, Shannon Cotulla, Melonie Guttry, Paul Hughes, Nancy Hussmann, Ross Johnson, Paul Sciuto, Chris Skelly, Richard Solbrig, Attorney Gary Kvistad CONSENT CALENDAR: Moved Cefalu/ Second Sheehan/ Schafer Yes / Cefalu Yes / Jones Yes / Sheehan Yes / Voyelgesang Yes to approve the Consent Calendar as submitted. a. ANNUAL SOFTWARE SUPPORT COSTS FOR FIELD GIS SOFTWARE - Approved payment to iWater, Inc. for field GIS software maintenance and support, in the amount of$16,000. b. ANNUAL SOFTWARE SUPPORT COSTS FOR SCADA SOFTWARE -Approved payment to EB�M Electric and Machinery, Inc., for SCADA (Supervisory Control and Data Acquisition) software maintenance and support, in the amount of $19,589.49. c. REPLACEMENT OF TWO SLUDGE GRINDERS-Awarded bid to the lowest responsive, responsible bidder, Franklin, Miller, inc_, in the amount of $27,140.40, for replacement of two sludge grinders. d. NOVEMBER 4. 2014, CONSOLIDATED DISTRICTS ELECTION -Adopted Resolution No. 2946-14 for EI Dorado County declaring an election to be held in its jurisdiction, conso�idation with other Districts, requesting election services. -19- k REGULAR BOARD MEETING MINUTES-May 15, 2014 PAGE-2 e. SPECIAL BOARD MEETING MINUTES: APRIL 23,2014- Approved April 23, 2014 Minutes. f. REGULAR BOARD MEETING MINUTES: MAY 1, 2014- Approved May l, 2014 Minutes. ITEMS FOR BOARD ACTION: a. S�nset Weil Evaluation-Staff gave an update on bids received and their plans to have the well online soon. Moved Shafer/Second Vogelgesanca /Schafer Yes /Cefalu Yes /Jones Yes /Sheehan Yes / ' Vogel eg sang Yes to continue emergency action to install a replacement submersible pump and motor at Sunset Well. b. Cattle Grazing Permit 2014, Diamond Valley Ranch -Staff gave an overview of the permit. Moved Schafer/ Second Voctelgesang /Schafer Yes / Cefalu Yes /Jones Yes / Sheehan Yes / Voaelgescng Yes to award the contract to the highest, responsive, responsible bidder, Urrutia Ranch, in the monthly amount of $14,465, for the Cattle Grazing permit for Diamond Valley Ranch, to be in effect from May 30, 2014, through October 15, 2014. - c. 2014 Saddle Keller Waterline Replacement Project-Staff gave an overview of the bid and the F paving process. Moved Jones / Second Schafer /Schafer Yes / Cefalu Yes /Jones Yes /Sheehan Yes Vogelgesang Yes to (1) Waive the minor irregularities in the low bid; and (2) Award project to the lowest responsive, responsible bidder, Herback General Engineering (Herback), in the = amount of$1,606,921. ' d. Payment of Claims ` Moved Voqelaesanq / Second Cefalu /Schafer Yes / Cefalu Yes /Jones Yes /Sheehan Yes Vogelgesang Yes to approve Payment of Claims in the amount of$703,964.89. � . STANDING AND AD-HOC COMMITTEE REPORTS: : Richard Solbria reporfed a meeting is scheduled with Lakeside Park Association for Friday, May 16th at ; 2 p.m. BOARD MEMBER REPORTS: Director Jones shared information from the Fire Ecosystem, Forest Management and Water Yield � : Symposium he attended on May 2, 2014. He also gave a report on the ACWA (Association of ; ` California Water Agencies) Conference he and�futo attended the week of May 5, 2014. REGULAR BOARD MEETING MINUTES-May 15, 2014 PAGE-3 President Schafer reported there will be a telephone meeting of the Federal Legislative Committee on May 27r", 2gth, or 29th to discuss waters of the US. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Director Jones reported on the EDCWA (EI Dorado County Water Agency) and EDWPA (EI Dorado Water and Power Authority) meetings he and Solbrig attended on Wednesday, May 14, 2014. GENERAL MANAGER REPORT: Richard Solbriq gave an update on the Public Outreach Program. STAFF/ATTORNEY REPORTS: Nothing to report. I BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:00 p.m. ' RECONVENED TO OPEN SESSION: 3:45 p.m. � � ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION: I � a. Pursuant to Government code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. � South Tahoe Public Utility District (fiied to/22/t2). I i No reaortable Board action. i � b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel I j Anticipated Litigation (one potential case). I ! No reportable Board action. i fc. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators jre: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed ; Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy � Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. No reportable Board action. -21- REGULAR BOARD MEETING MINUTES-May 15, 2014 PAGE-4 d. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Managers' Salary Negotiations. Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. No re�ortable Board action. ADJOURNMENT: 3:45 p.m. Eric Schafer, Board Member South Tahoe Public Utility District Melonie Guttry, Clerk of the Board ; South Tahoe Public Utility District -22- 6eneral Manager Richard H.5olbrig � � �� N� �� Directors � � o a oe ChriS Cefalu Jamee R.JoneS _+ �r I�u b I i c U ti I ity D i 5tri ct �ndy Vogelgeeang Kelly 5heehan Eric Schafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 6 TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: June 5, 2014 ITEM-PROJECT NAME: Proposition 218 Public Hearing REQUESTED BOARD ACTION: Hold the required Proposition 218 Public Hearing to receive the protests on the proposed water and sewer rate increases. DISCUSSION: On March 26, 2014, staff was directed to develop and distribute a Proposition 218 notice incorporating a five-year water and sewer rate adjustment schedule. As part of the proposition 218 process, a Public Hearing is required to be held no less than 45 days after distribution of the notice. If the District receives protests from 50%plus one of its customers, the rates as proposed cannot be adopted by the Board of Directors. The sequence of the Hearing is as follows: a. Open Public Hearing b. Report on Customer Notification c. Presentation of Proposed Rates d. Public Comment e. Receive Additional Protests f. Close Public Hearing g. Report on Protests Received SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water and Sewer GENERAL MANAGER: YES .6 NO CHIEF FINANCIAL OFFICER: YES NO -23- General Manager Richard H.5olbrig � • 1950 • � w� O � V a o e Directors Chris Cefalu JameS R.Jones �I• �— �'u b I i c U ti I ity D i stri ct �ndy Vogelgeeang Kelly 5heehan Eric 5chafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 54�4-6474•Fax 530 54-1-0614•www.stpud.u5 BOARD AGENDA ITEM �a TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: June 5, 2014 ITEM-PROJECT NAME: Water and Sewer Rate Ordinance REQUESTED BOARD ACTION: Enact Ordinance No. 557-14, an amendment to the South Tahoe Public Utility District's Ordinance No. 464, and superseding Water and Sewer Rate Ordinance No. 540-12 in its entirety. DISCUSSION: During the Board workshop on March 26, 2013, staff was directed to develop a five-year Proposition 218 notice including 6% annual increases #o sewer rates and 6.5%annual increases to water rates in years one through four, and 5%in year five. Direction was also provided to include in the notice a proposed increase to the base charge of the metered water rate to capture 80% of the metered revenues, and decrease the consumptive charge to capture the remaining 20�. The current structure - is approximately 70/30. This change more closely mirrors the District's fixed and variable cost structure. Ordinance No. 557-14 includes the proposed rates as presented in the Proposition 218 notice. Upon adoption of this Ordinance, the water and sewer rates for fiscal year 2014/15 will be effective July 5, 2014. The water and sewer rates for fiscal years 2015/16, 2016/17, 2017/18 and 2018/19 will be only effective upon the District Board of Director's confirmation of the water and sewer rates for each such year.This will allow staff to annually report to the Board the District's financial position, the corresponding financial needs of the District for its activities and projects, and recommend a rate adjustment to address those needs which is no greater than the rates adopted in Ordinance No. 557-14. The flat and metered water rates were developed through a water cost of service study prepared by HDR Engineering.Several rate scenarios were developed based on varying capital improvement plan levels. Staff will continue to collect and monitor water consumption data and provide future metered and non-metered water rate recommendations. -25- Paul Hughes,Chief Financial Officer June 5,2014 Page 2 SCHEDULE: 2014/15 rates to be effective July 5, 2014. Rate adjustments in successive years will be effective upon Board confirmation for each such year. COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Ordinance No. 557-14 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer& Water � GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -26- � NO. 557-14 ; ORDINANCE I AN AMENDMENT TO THE SOUTH TAHOE PUBLIC UTILITY DISTRICT'S ORDINANCE NO. 464 —ADMINISTRATIVE CODE SECTIONS 3.1.50 AND 3.1.51 WATER RATE SCHEDULES,AND SECTION 4.5.12 SEWER RATE SCHEDULE, AND SUPERSEDING WATER AND SEWER RATE ORDINANCE NO. 540-12 IN ITS ENTIRETY The Board of Directors of the South Tahoe Public Utility District, El Dorado County, State of California, makes the following findings: 1. Public Notice of this Ordinance was duly given, authorized, posted and published, as required by law and specifically, that said Notice fixing the time and place of the hearing on said Ordinance was duly given, posted, and published, as required by the California Government Code. 2. Pursuant to the Notice, a public meeting of the Board of Directors of the South Tahoe Public Utility District (District) on this Ordinance took place on April 17, 2014 and May 15, 2014, at 6:00 p.m. at the place specified in said Notice of Public Meeting. 3. The Notice of time and place of said meetings, including a general explanation of the matters to be considered at said meetings was published in the Tahoe Daily Tribune on April 16, 2014 and May 14, 2014. The time and place of said meetings was also published in the Proposition 218 notice mailed to all District account holders on April 11, 2014. 4. At least ten (10) days prior to said public meetings, the data indicating the amount of the cost or estimated cost required to provide water and sewer services for which service charges as proposed for adoption pursuant to this Ordinance, and the revenue source(s) anticipated to provide such service was available to the public. 5. On April 11, 2014, Proposition 218 notices were mailed to all District i account holders, indicating proposed rate increases and protest instructions. 6. Protests were accepted by the District through the close of the Proposition 218 public hearing conducted during the District's Board of Director's meeting held at 2:00 pm on June 5, 2014. Total protests received were of which were valid protests. 7. District rate payers were notified of the proposed rate increase through the Proposition 218 notice, multiple public meetings, multiple newspaper publications, radio and television advertisements and the District website. Ordinance No.557-14 Water and Sewer Rate Schedules Page 1 037627\0015\11236764.I —2�— WATER RATES 8. The water service charges in Schedule Nos. 2 and 3 for fiscal year 2014/2015 will be effective July 5, 2014. The water service charges in Schedule Nos. 2 and 3 for fiscal years 2015/2016, 2016/2017, 2017/2018 and 2018/2019 will be only effective upon the District Board of Director's confirmation of the water service charges for each such year. 9. The water service charges in schedules Nos. 2 and 3 are for the following purposes: a. Obtaining funds for capital projects necessary to maintain service for existing customers; b. Meeting debt service requirements; c. Meeting operating expenses; d. Purchasing or leasing equipment, supplies or materials; e. Meeting financial reserve needs and requirements. 10. The existing water service charges are necessary to meet the costs and expenses enumerated in paragraph 8 herein above, and are included in the water enterprise budget adopted on June 5, 2014. NOW, THEREFORE, BE IT ENACTED BY THE SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD OF DIRECTORS THAT ORDINANCE NO. 540-12 IS SUPERSEDED AND THAT WATER RATE SCHEDULES NUMBER 2 AND 3 PROVIDED BY ORDINANCE NO. 464-ADMINISTRATIVE CODE, SECTION 3.1.50 AND 3.1.51 ARE HEREBY AMENDED AND REPLACED BY THE FOLLOWING SCHEDULES 2 AND 3: WATER RATE SCHEDULES SCHEDULE 2-QUARTERLY FLAT SERVICE 2014/15 2015/16 2016/17 2017/18 2018/19 Singie Dwelling Unit $130.25 $138.70 $147.70 $157.30 $165.20 Duplex $231.55 $246.60 $262.60 $279.70 $293.70 Triplex $314.59 $335.00 $356.80 $380.00 $399.00 Fourplex $406.96 $433.40 $461.60 $491.60 $516.20 Each additional unit $68.29 $72.70 $77.40 $82.40 $86.50 Business Establishment 3/4 Inch Connection $198.18 $211.10 $224.80 $239.40 $251.40 Business Establishment 1 Inch Connection $299.06 $318.50 $339.20 $361.20 $37930 Ordinance No.557-14 Water and Sewer Rate Schedules Page 2 037627\00 l 5\11236764.l -2$- SCHEDULE 3 - METERED SERVICE Quarterly Base Rate 2014/15 2015/16 2016/17 2017/18 2018/19 3/4 inch connection $111.06 $11830 $126.00 $134.20 $140.90 1 inch connection $185.47 $197.50 $210.30 $224.00 $235.20 1 1/2 inch connection $369.83 $393.90 $419.50 $446.80 $469.10 2 inch connection $591.95 $630.40 $671.40 $715.00 $750.80 3 inch connection $1,110.60 $1,182.80 $1,259.70 $1,341.60 $1,408.70 4 inch connection $1,851.37 $1,971.70 $2,099.90 $2,236.40 $2,348.20 6 inch connection $3,701.63 $3,942.20 $4,189.40 $4,47130 $4,694.90 8 inch connection $5,922.83 $6,307.80 $6,717.80 $7,154.50 $7,512.20 10 inch connection $8,514.97 $9,068.40 $9,657.80 $10,285.60 $10,799.90 Consumption Rate by Customer Class Per 100 Cubic Feet(748 Gallons) 2014/15 2015/16 2016/17 2017/18 2018/19 Single Family Tier 1 $0.86 $0.91 $0.97 $1.04 $1.09 Single Family Tier 2 $1.29 $1.37 $1.46 $1.56 $1.64 Multi Family $1.21 $1.29 $1.37 $1.46 $1.53 Commercial $1.20 $1.28 $1.36 $1.45 $1.52 11. The Water Capital Improvement Charges in the amount of$1,448,000 are included in Rate Schedule Nos. 2 and 3 herein above and will be effective concurrently with the water service charges for each fiscal year. The Capital Improvement Charges are restricted in use to the following purposes: a. Construction or purchase of capital improvements as designated in the District's financial statements as"Capital Assets"; b. Debt service related to items referred to in 10a; c. Reserves accumulated for future construction or purchase of Capital Improvements as designated in the District's financial statements as "Capital Assets." SEWER RATES 12. The sewer service charges in Schedule No. 6 for fiscal year 2014/2015 will be effective July 5, 2014. The sewer service charges in Schedule No. 6 for fiscal years 2015/2016, 2016/2017, 2017/2018 and 2018/2019 will be only effective upon the District Board of Director's confirmation of the water service charges for each such year. 13. The sewer service charges in schedules No. 6 are for the following purposes: a. Obtaining funds for capital projects necessary to maintain service for existing customers; b. Meeting debt service requirements; Ordinance No.557-14 Water and Sewer Rate Schedules Page 3 037627\0015\11236764.l -2 9- c. Meeting operating expenses; d. Purchasing or leasing equipment, supplies or materials; e. Meeting financial reserve needs and requirements. 14. The increase in sewer service charges are necessary to meet the costs and expenses enumerated in Paragraph 11 herein above, and are included in the sewer enterprise budget adopted June 5, 2014. NOW, THEREFORE, BE IT ENACTED BY THE SOUTH TAHOE ; PUBLIC UTILITY DISTRICT BOARD OF DIRECTORS THAT ORDINANCE , NO. 540-12 IS SUPERSEDED AND THAT SEWER RATE SCHEDULE NUMBER 6 PROVIDED BY ORDINANCE NO. 464-ADMINISTRATIVE CODE, SECTION 4.5.12 IS HEREBY AMENDED AND REPLACED BY THE FOLLOWING SCHEDULE 6: SCHEDULE 6-SEWER RATES Quarterly Charge Per Sewer Unit By Customer Class 2014/15 2015/16 2016/17 2017/18 2018/19 Single Family Dwelling $33.34 $3534 $37.46 $39.71 $42.09 Multi Family Residences $32.65 $34.61 $36.69 $38.89 $41.22 Hotels/Motels/Timeshares $32.24 $34.17 $36.22 $3839 $40.69 Restaurants $34.64 $36.72 $38.92 $41.25 $43.72 Service Stations $34.64 $36J2 $38.92 $41.25 $43.72 Trailer/Mobile Home Parks&Campgrounds $30.68 $32.52 $34.47 $36.54 $38.73 � . Laundromats $34.64 $36.72 $38.92 $41.25 $43.72 Automobile Service Garage $34.64 $36.72 $38.92 $41.25 $43J2 Taverns without Food Facilities $34.64 $36.72 $38.92 $41.25 $43.72 All other Commercial Establishments $34.64 $36.72 $38.92 $41.25 $43.72 15. Delinquent charges, when recorded as provided in California Government Code Section 54354.5, and the District's Administrative Code, shall constitute a lien upon the real property served. 16. This Ordinance hereby supersedes Ordinance Number 540-12 in its entirety, and amends Ordinance No. 464-Administrative Code, Sections 3.1.50, 3.1.51 and 4.5.12. PASSED AND ENACTED by the Board of Directors of the South Tahoe Public Utility District at its Special Board Meeting on the Sth day of June, 2014,by the following vote: Ordinance No.557-14 Water and Sewer Rate Schedules Page 4 ; 037627\0015\l 1236764.1 -3 0- AYES: NOES: ABSENT: Eric Schafer, President of the Board South Tahoe Public Utility District Melonie Guttry, Executive Services Manager Ordinance No.557-14 Water and Sewer Rate Schedules Page 5 037627'�,0015�11236764.1 —31— 6eneral Manager Richard H.5olbrig • 1950 • ��g( �{/$� . •� Director5 o u a o e ChriS Cefalu James R.JoneS M �r �U V I(� U t i I ity D i 5tri ct �ndy Vogelge5ang Kelly 5heehan Eric 5chafer 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-74-01 f'hone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM �b TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: June 5, 2014 ITEM- PROJECT NAME: Fiscal Year 2014/15 Water Enterprise Fund Budget REQUESTED BOARD ACTION: Adopt Resolution No. 2947-14 adopting the Fiscal Year 2014/15 Water Enterprise Fund Budget, and authorize staff to incorporate any adjustments or changes necessary as a result of Board action. DISCUSSION: The Fiscal Year 2014/15 Water Fund proposed budget in the amount of $20,560,259 is fully funded and includes a 6.5% increase in service charge rates.The budget includes $10,108,300 (49%) for capital projects, $1,291,000 (6%) for debt service, $3,428,363 (17%) for operations and maintenance, and $5,815,596 (28%) for salaries and benefits. If prior Board action is taken to adopt a service charge rate increase of something different than 6.5%, staff is seeking as part of the requested Board action, approval to adjust the budget and Resolution 2947-14 accordingly. SCHEDULE: Budget must be adopted by July 1, 2014 COSTS: $20,560,259 ACCOUNT NO: Various BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Resolution No. 2947-14, Water Budget Summary CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES .A NO CHIEF FINANCIAL OFFICER: YES NO -33- 1 RESOLUTION NO. 2947-14 2 A RESOLUTION OF THE BOARD OF DIRECTORS 3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING THE BUDGET FOR THE WATER ENTERPRISE FUND 4 FOR FISCAL YEAR 2014-15 5 6 WHEREAS, on March 26, 2014, the Board of Directors of the South Tahoe � Public Utility District held a public meeting and directed District staff to issue a $ Proposition 218 notice proposing a water service charge rate increase of 6.5% to fund 9 the 2014/15 water capital improvement plan and operating budget of the Water 10 Enterprise Fund. 11 �2 NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South 13 Tahoe Public Utility District that: 14 The attached budget in the amount of$20,560,259 is adopted for the Fiscal Year 15 beginning July 1, 2014, and ending June 30, 2015. 16 WE THE UNDERSIGNED, do hereby certify that the above and foregoing 17 resolution was duly and regularly adopted and passed by the Board of Directors of the �$ South Tahoe Public Utility District at a regular meeting duly held on the 5th day of June �9 2014, by the following vote: 20 2� AYES: 22 NOES: 23 ABSENT: 24 Eric Schafer, Board President 25 South Tahoe Public Utility District 26 ATTEST: 27 28 Melonie Guttry, Clerk of the Board 29 30 -35- 1� 1� 7 cD ao 6)O i� c0 O f� O)O O O O O aD O lfJ O O M c'7 00 O O ln O O c`�O V 6� I�N O� V N a0 LL)O i� OOc`� cO0a000c0 �pN V O� O �f� 00 c0 (")N O V M � f� 01 O O O O O) � O C7 V O� N � 7 N� W N �W oi oi ao �n cc ri v ad r�co ao oi ri �W o co ui co -�n v ri cD oi o cc cv v � c�i �C� a01� CO (D cOc00c0 Mc'� � N� QU� aOf�(00 V' c'� (DMMO Oc'7 MO QC�Ich Z NaO .- � V Nc'7 � JZ �N� V Mh NN a0M c'�N ...lZ M O= � (V N N O= (D V ln � ln N O S �V 0 U �V TO O N�O h c'7� MN �O V 007 00 tl�OOu� Q)V Q>ON 00 O>7 V a�7 aO O O M N �(D t�O � � O O� � oO ['7 O O(O aD N a�O O � O �fn (D�N N cOCOOcO tD0 LL�r- O)O N O) OOOI � c7 aOMO(O N ONN 7 Q� N aOF- ccrio cocooccoi ooicoao co� W�� ri�ov c�iccririr�c� c�irnaoiriv W�� ,ri W Z W c7 c0 O I� c0 c0 M M t0 f� �c'7 c0� Z W O I�O h O �D c0 W �!7 N f� C1� Z W O) }�(, V �CO N ch�e7� Oc'7 � c'� }�C� f� c7� � � c0 t�a00 f� oDM f� V } �C�� LL 0 V N M CO C c0 � N Ci V V h O J� N fV M N � O c'�tD O V cD N O J?c0 ��m � JCD � � � Jm aa aa aa aNDN6 A O� � O~f�t�0 � �00� c�7M�fo � �� tb if3 C�p1 N M N s- hp�1n t0 00 V� �� l"y�t�1D M tt7p�Of r a�p- ttI OD t�CD ��F 1`� � �� f� �� CVf�.� �� .�' FL7 N�t�CO�i etC�O'V'��Cf Oir+ �t0 ��;,�a�- Q p�}� �W�M ODV't0 LV �ti� A j �L� NNtSx� � mc�N oFo r�rn od�r� Z �m c�t cv LL k_� N}'m � W LL � W aorn n oaoo�n v � ch�n o G.' voov rno �noov o�oo 0 m �co �rn co 0 0o ao u�cv �n o W o 0 0 0 �n rn c� o o n cn o v o � a0N � c0 c`')m0� W h UioO 00 0000 (O c0 V MOO O)I� V N � ll"/�r O(O I� V f7 V V N f7 CO Ip �N N 117 Q'� (V N tn� [O O f7 ln O f0 N (`7 cp O LLJ Q'� � W (D(ON I� 01N�aD V� 1q1p � W e- W W 01f1 c0 N N ONOf� O�C T V �F�� d �' F(� c0 V M O t0� � O N � I� oD � �' F(� N �O O� h f� M f7 O e- V N � O>00 N � O Q� � O N M �C 7 o D V N N � O a� t n �c O c 7 O �N � N � N Z O Q� � N�m a N�m � N� m Z F LL _ �co�n rnocco �n o orn c�o U o00o rno �noov cg�No� {� o� ch h thf� ON �V V �DO oD O o0 � TN OOh F— rn rn rn c� co rn o rn rn v �n ao 0 00$o ao co cD o v o � � v_r� o c� = r o O �n�W v� r=oi�o �c v co oi c�i = �n�W oi o a co o co ui oi co ao H �n�W (O t� cD � V c0 �t� a0 a0 f� � � W N V �C! N N � 1� u)a0 CV I� M t� O �W c`� m �W(9 ao�n� c� oou�� co o� ao ��n � C9 ov � c� nco � u� r�v � � �� (9 � ��0 N CO ln N� V t� V N � O �� 1n N oD CD�O� CO 7 (O(O �� CD Z N W� � N m N(n f� � N VJ fD �m �e Z Z m Z � � m O � 0 � W U o � � �F }Q Z �� W w ? U W F� �� W U W�� Z LL w Z � �� xx > v a �aaiZ z� � z Z z� 'W Qa w Z w ZW��w LLz � J � } � � Q Z Z Z W Q Z } � Z Q W Z Z� _ � m Q g wax � oo � m � Q g wWxxa pf' w = o � � �av�Q zz Q x o � � � �� aoa ~Qz Z Q Z °6 W O �UUm ZZ ~ Q �j °6 J W O ��UO2 N� W V LL �V= W D�N OO Q U (�u_ Z�V 2 W�OHy �Q c9cnw Z >� m�� Q �� V c7�n? w > �n m�� Q 00Z ZWJ fA(A�� Q JU aa ZW J lnfn��-' Q lLW J WU aO - 7m W FFW U V LLQ NU Z �� m W HHJWU ULLQILUr �U � W� QW��Q ZZ �� ? W°� g � W �� Q zZ�Z? WW c9> ¢ � zwm �- g c�a oa c9>� Q gzwamF-- g c� o f-m ww > Qwawo a � c� z �w wwo > awa¢wo a g ac� q az qa� m � a cnmoor- m � ¢ w ao m� ma rnmova � m�Q �w -37- General Manager Richard H.5olbria • 1950 • w 0 U t a o e Directors �� e� ChriS Cefalu James R.JoneS .�.,,,._ �F � , , , , Randy Vogelge5ang - 1�ubl�c Ut�lity D�Strict KellySheehan Eric 5chafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-74-01 Phone 530 54�4-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM �� TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: June 5, 2014 ITEM-PROJECT NAME: Fiscal Year 2014/15 Sewer Enterprise Fund Budget REQUESTED BOARD ACTION: Adopt Resolution No. 2948-14 adopting the Fiscal Year 2014/15 Sewer Enterprise Fund Budget, and authorize staff to incorporate any adjustments or changes necessary as a result of Board action. DISCUSSION: The Fiscal Year 2014/15 Sewer Fund proposed budget in the amount of $23,890,699 is fully funded and includes a 6%increase in service charge rates. The budget includes $6,589,400 (28%) for capital projects, $2,492,000 (10%) for debt service, $5,635,001 (24%) for operations and maintenance, and $9,174,298 �38%) for salaries and benefits. If prior Board action is taken to adopt a service charge rate increase of something different than 6%, staff is seeking as part of the requested Board action, approval to adjust the budget and Resolution 2948-14 accordingly. SCHEDULE: Budget must be adopted by July 1, 2014 COSTS: $23,890,699 ACCOUNT NO: Various BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Resolution No. 2948-14, Sewer Budget Summary CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -39- ,i ( 1 RESOLUTION NO. 2948-14 2 A RESOLUTION OF THE BOARD OF DIRECTORS 3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING THE BUDGET FOR THE SEWER ENTERPRISE FUND 4 FOR FISCAL YEAR 2014�15 5 6 WHEREAS, on March 26, 2014, the Board of Directors of the South Tahoe 7 Public Utility District held a public meeting and directed District staff to issue a $ Proposition 218 notice proposing a sewer service charge rate increase of 6% to fund 9 the 2014/15 sewer capital improvement plan and operating budget of the Sewer 10 Enterprise Fund. 11 �2 NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South 13 Tahoe Public Utility District that: 14 The attached budget in the amount of$23,890,699 is adopted for the Fiscal Year 15 beginning July 1, 2014, and ending June 30, 2015. 16 WE THE UNDERSIGNED, do hereby certify that the above and foregoing 17 resolution was duly and regularly adopted and passed by the Board of Directors of the �8 South Tahoe Public Utility District at a regular meeting duly held on the 5th day of June �9 2014, by the following vote: 20 2� AYES: 22 NOES: 23 ABSENT: 24 Eric Schafer, Board President 25 South Tahoe Public Utility District 26 ATf EST: 27 28 Melonie Guttry, Clerk of the Board 29 30 -41- � nv � mrno � �o � rno 000o mo �ooM �� oo� oo ; MO V � h CV Om V N aD �O I�OOc7 c00 o000aO 1qN KO� O � .- f�c0 a0f7 NO'7 M� � TO OOOQ� � OCJ�Oe- N� V N� N � �W �mc0 ��D cM V a0 f�c0 aO Qic') R'W OCO�cO tnVc'r1 c0� Oc0 N7 �W N i , QZ N�(D c0 NNO CO N� � Na- C� aOl�c00 7 c'7 tDc'7 ch0 Oc'7 MO Q Z� . 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(�J � oD0> hOa00tc� a��M� O � 'V'.:p.OV O� O �f1oOC O� O p� ;. �; � I� (O IA W c'70aO CO �N u)O 0000 �01 NOO f� ch O� � oo c� oo co rn o rn��ao 0 o W o 0 0 o cq co v r>o o rn r� v c� ' a �(,�j,J W �(�O N r�N �a�D ��1� U �m W �W W O��(�O N N O N O� �V �C �W�j tD �f-(9 vc+� oc�� o wu� t� co p_' v�� c�cornr� � cocoo � c c��n rnco (n �F(��' � QO �ON M�M o0 �N N QD u�.- cO C7 O.-- N .- N � N � Q� - � N�m Q N �m � = N�m Z ~ {� w a _ � aoin rnoccoin orn mo Q o00o rno �noov �p rno<c W o0 �R R aO0 (� 0000 a0 � � NOOf� O V N Of� O F rnrnrn i, c`�crnorn rnv_ � aoo 0000ao coccov_or� �- v_r�oc� = o O �n�F"' v cc r ai ao cc v co ai c�i = u��- ri o v co o cc iri ai ao ao F- � �� . m �-W W c0 f� V (O �A '7 N �C1 1� c0 00 h � �W W N 10 N N a--f� u�c0 N 1� c`7 f� O W W ch � (9 m�nv_ c� m �nnch o.- co .-�n � U' o� r�N r� cn ��nr�v � .- �� (' �� fV aD.- �N � V f�� N Q � �� 1n N o0 c0 � Q� a0 � fD t0 �0(D Z N�m � c' m N�� N�� m m Z Z ' m Z � N m V � � � O � a'F o �� `� �� z �� j �nwZ Z � �g � �� LL � �v�gv� p LL V Q LL �� =S W W Z LL� I--O �Z Z � �� ' Z Z � �7tA LL " � g � } � aoc"'i �v � g � r � � °�� LLo a a z �� ¢ z zz Q z zawZ z- � m � a g Wax� oo � m Q g � wxxa o►- � = o � � � a�Q zz a x o �r t- ��cn�Q �Z ¢ z wo UVpp m Q � aom Q W U LL v�U= ij��y 00 a U �LL v�FJ-U= W�p�N J¢ C9<nw Z>v� m� F- Q �� U C7�nZ W Z� > cn m��¢ m~ Z W J lnfn��Q W W JU Na Z W J (AU7�� Q W W-�W(� QZ �0] WHF-WU lLQ U �� m W FHJl11U F-O Z Z Q � LL �J Zln�� W Z Z� Q LL a � J ULL �(nCJ fnU z W J Q W�FQ QZd'Z �� z Wd' J QLLJ �� FQ ZZ �.'Zz W W c7 > ¢ � zwm�- � Uo Oa c9>�¢ � zwamE- ww> awawo agac�z �w wwo> awaQwo a �Ua4z �� m � a cnmOOF- m � ¢w Q� m�ma v> mOUOF- m� ¢F-w -42- General Manager Richard H.5olbrig �` � �'�`"�� Directors ChriS Cefalu James R.Jones �...,,,.. �r i r � � + Randy Vogelge5ang - I�ubl�c U�i�i�Gy prstr�ct KellySheehan Eric 5chafer 1275 Meadow Crest Drive•5outh Lake Taht�e•CA 9615Q-74Q1 Phone 53Q 544�-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM �d TO: Board of Directors FROM: Randy Curfis, Manager of Field Operations MEETING DATE: June 5, 2014 ITEM- PROJECT NAME: Sunset Weil Evaluation REQUESTED BOARD ACTION: Continue emergency action to install a replacement submersible pump and motor at Sunset Well. DISCUSSION: The Board declared this an emergency on May 1, 2014. Repairs to the facilities are still underway. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every Board meeting thereafter until the action is terminated, to determine by a 4/5 vote, that there is a need to continue the action. An update will be given at the Board meeting. I i SCHEDULE: Repairs to be completed ASAP COSTS: Not to exceed $32,000 ACCOUNT NO: 2002-7015 BUDGETED AMOUNT AVAILABLE: <$21,822> Unbudgeted Emergency Item I ATTACHMENTS: None ', CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES � : NO CHIEF FINANCIAL OFFICER: YES NO -43- General Manager � Richard H.5olbrig �`_ ' ' � /1 t ,T � /"1� Director5 �� u �� `'� Chris Cefalu JameS R.Jones �� " � ( t�/^ 1 � t�i' `J !• �s��'` Randy Vogelgesang �t��EV V�i 1��y �1��! �V� Kelly 5heehan �� Eric Schafer 1275 Meadow GreSt Drive•5outh Lake Tahoe•CA 9615a-7401 Phone 530 544--6474•Fax 530 54t-06i4•www.5tpud.u5 BOARD AGENDA ITEM �e TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service MEETING DATE: June 5, 2014 ITEM- PROJECT NAME: Liability Claim against South Tahoe Public Utility District received from Martha Cooper REQUESTED BOARD ACTION: Reject claim against the District in the amount of $5,000+ for damages to Martha Cooper's driveway at DISCUSSION: Martha Cooper filed a claim against the District in the amount of $5,000.00+ for damages to her driveway. Carl Warren 8� Company investigated and discovered that South Tahoe Public Utility District did repair a water leak on the main line in front of on September 28, 2013, but there was no evidence of any lifting or undermining of the asphalt in the customer's driveway. It has been recommended from Carl Warren and Company, Insurance Adjusters, to reject the claim. A closed session item has been included on this agenda if the Board wishes to discuss the merits of this claim. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Claim, Recommendation from Carl Warren � Company CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -45- FORM: TORT CLAIM FOR MONEY OR DAMAGES [Gov't Code Title 1,Div.3.6,§§810 et seq.] Claim of 1Vlartha E. Cooper, ) No. ) '�Martha E. Cooper ) ) TORT CLAIM vs. ) FOR MONEY OR DAMAGES ) (GOVERNMENT CODE SEC.810 et seq..) South Tahoe Public Utility District ) � ) ) ' ---- �- -- -- - - - ) See attached Instructions Section 1: Claimant Information Martha E. Cooper Name of Claimant Telephone Number(include area code) Mailing Address City State Zip Code Section 2: Claim Information Is the Claim on Behalf of a Minor? Yes X No If yes,please indicate: Relationship to Minor: Date of Birth of Minor: Incident Date: 9/28/2013 Dollar Amount of Claim: $5000+ Month/Day/Year If the Amount Exceeds $10,000, Indicate Type of Civil Case: Limited Non-Limited Explain How The Dollar Amount Claimed Was Computed (Attach supporting documentation for the amount claimed) The amount claimed is an estimate for replacin�portion of the driveway damaged bv the STPUD water main break based upon conversation with a local asphalt repair companv, wluch stated that the extent of the repair needed cannot be accurately established until the dnveway is I excavated to determine the actual amount of dama�e sustained. Included in the claim is the cost I i —47— � to repair the driveway dama�e (unknown at this time) and the amount of$189.00 to cover the cost of the plumber(Clark Plumbing, Heatin� and Air Conditionin�) I had to call out on the date of the incident(paid invoice attached). Describe the specific damage or injury incurred as a result of the incident My driveway was dama�ed (crumblin�) from the ed�e of the roadway across approximatel�8' of my property up approximatelv 12' towards m�garage from water leaking from a STPUD water main located in the road in front of mvpropert� � Location of incident(if applicable, include street address, city or county, highway number, post mile number and direction of travel . Explain the circumstances that led to the alleged damage or injury. State all facts that support your claim against the District and why you believe the District is responsible for the alleged ' damage, or injury. If known,provide the name(s) of the District employee(s)who allegedly caused the injury, damage or loss. (If more space is needed, please attach additional sheets.) On the late afternoon of 28 Se 2013 we noticed water flowin in the drivewa on m ro ert at the water seemed to be bubbling up from several spots in the driveway. I called a plumber to repair what I naturally thou�ht was a leak in m�ater pipe(s) A Clark Plumbin�renresentative came out and examined the area, turned off mv water and determined that the leak was comine from the STPUD main located in the road in front of mv property He ' contacted the STPUD office and after a len tg�hy discussion with one or more STPUD ' representatives, a STPUD crew came out that night and repaired the pipe(s) and put a cold patch on the road. Clark Plumbin�charged me $189 for coming out on the call which I paid that da� My drivewav sustained damage (approximately 38' X 12') from the water coming from the , STPUD leakin�pipe(s), which had been leaking we don't know how long before water actually started bubblin�up and flowing in the drivewa� Section 3: Insurance Information (must be completed if claim involves an automobile) Has the claim for the alleged damage/injury been filed or will it be filed with your insurance carrier? Yes X No Name of Insurance Carrier Amount of Deductible Policy Number Insurer's Telephone Number(include area code) Insurer's Mailing Address City State Zip Code -48- � Are you the registered owner? Yes No Make: Model: Year: Section 4: Reqresentative Information (Must be filled out if claim is being filed by an attorney or authorized representative) Name of Attorney/Representative: Attorney/Representative's Telephone Number: Attorney/Representative s Mailing Address: City State Zip Code Section 5: Notice and Signature Penal Code Section 72 provides that every person who,with intent to defraud,presents for allowance or for payment to any State Board or Officer,or to any county,town,city,district,ward,village,board or officer,authorized to �� allow or pay the same if genuine,any false or fraudulent claim,bill,account,voucher or writing is guilty of a felony. i Signature of Claimant �� Date ;�?��/� Signature of Attorney/Representative (if applicable) Date -49- `f �6 ' "Finest Service in the West Since 1945" ' � � PLUMBING, HEATING AND AIR CONDiTIONING C0. � � S COUNTY y��Rp�pUi�tTY NEVADA LAKETAHOE-NEVADA Q��Q� � ia Ave.#1 P.p.Bax 6116 1504 Highway 395 South M4 2178 E{�ise Ave.,5uite A V .d � � �g i� Thousand Oaks,CA 9t 362 Gardnerviile,NY 8941� South La�ke Tahce,CA 961 SO 2-104T (805)496-8889 (775)782-4741 (530)542-1711 (7/5)831�624 � �277453 �KENSE 11679406 UCENSE�36465 NEVADq(JCENSE;36465 CA UCENSE I{277453 1 � /' ; JOB ADDRE55 DATE �"� f i"��'� � �. ORDERED BY JOB PHONE r CONTACT PHONE � �.x�< w' u � . � BILLTO �-'� �'''�f''r; �'_ ,�1 G'��`�' TENANT NAME � 3 5 � P.O.# � � METHOD OF PAYMENT: tOD� CASN� CHECK � CRED(T CARD� 61LLED C] '`; � _ � � ; 1 ' � � ' ` & � ! � r� r'1 E; r� �.-° ,%f`�r f�� ;r� �`'� �i,�' :� '�i f.�!•�t.� �� x a ; " i — /,- /{ l7 f � � } 'd'� �/� � 1 //��'� f /' (,p{� ' J �+"�P' if�/� ��'�r�`''� 1J4�� C�'��l ,✓ i�' '��¢f`�' )� '-�;' � E,I, } , t ,� f t L�f L.�., '! 5 � { � i � � 3 � { y ^ �: � ;. � S � � � 4 ! � ! Unless the cantract is executed for a fuced fee,aii work is on a time and materiai basis.We base our i � charge for materials on the MOORE BOOK used by a large number of reputable repair piumbers.77ae � j NOTKE and terms on the back of this ORDERlIMIOICE are a part of tt�'s ORDERJCONTRACT. � r VWe authorize aIl necessary repair and replacemeM pfum6ing and rriaterials at the job address and agree � to pay for the same upon comptetion.ln the event Clark Plumbing&Heat3ng Co.,incurs any collection � � t; �"i J � s expenses,iien cosu or attomey fees.I/We agree to pay AlL costs.#a court awards cosu of collectian � � expenses or attomey fees.It shall not be limited to arry court fee xhedule UWe acknowtedge receipt of a � copy of this document � This purchase is payable in full upon receipt of the statement on whkh is billed.A FINANCE CHARGE may be computed on the entire past due ba{ance when a portion of that past due balance remains unpaicf 30 fdays aher the billing date.Buyer agrees to pay a fINANCE�HARGE on the past due balance as foN°'NS' Uo aid Balance Ran e G P 9 Monthly Percentage Rate Annual Percentage Rate . � i o�o s�,000 �s� ia% !'" t;,�, Over 57,000 �,p% 12% � I � i NOTICE TO BUYER � ; � � (1)Do not sign thfs agreement before you read it(both sFdes)or if it mntains blank spaces. p ,,,�'` '�;� ' s'�� (2J You are entitied to a completety fitled-in copy of this agreement Retaln it � ; F� '1 (3)Under the law,you have the right to pay off in aAvance the fuN amount due and avoid finance charges. � 1.� �� y �,i�, (4}Buyer hereby acknowledges receipt of a true copy of this agreement. � . � � »'�d � (S)T h e re w i B b e a S 2 5.O Q c h a r g e f o r a n y c h e c k s r e t u m e d b y t h e b an k. i6}1 have read and understand the terms an s r the u v i {7)Parts warranty as per manufacturec Tf7 A N K 1�V (8)3p day warronry on stoppages unless otherwke stated. � ASBESTOS REMOYAt„VISlBLE OR NOT VISIBLE,NaT INCLUDED UNDER ANY CIRCUMSTANCES. � "YOU THE BUYER,MAY CANCEL 7HI5 TRANSACTION AT ANY TIME PRtOR TO MIDNIGHT OF THE 7HfRD BUSINESS DAY AFTER THE � �t DATE F 1 TRANSACTIQJ�1.SE HE ATTACHED NOTICE OF CANCELLATION FOg FOR N EXPLANATlON OF THIS RIGHT.' ' f. � Sign�tur �`��-�%�'��'�-�r`=��1-`�``��a owtt�n oR�r °are �`'��„�'^��"s'— tNV010E DUE TNANKYOU :.: UPON PRESENTATION � -50- C��° C�RL «��RI�N & C01IPA'�'�' Claim; �e1ana��ement ar��i Sol�.;t�or�s May 12, 2014 South Tahoe Public Utility District PRELIMINARY/GL SBU Attention: Tim Bledsoe Sent Via E-mail: tbledsoe@stpud.dst.ca.us RE: Member District: South Tahoe Public Utility District Member Deductible: $25,000 Loss Location: Claimant: Martha Cooper Date of Loss: 9-28-13 Our File: 1867293 Dear Tim: This will serve to request that the District take the following action in the captioned matter: � CLAIM REJECTION: Reject claim in accordance with Government Code, section 913. ❑ LATE CLAIM: Do NOT reject claim but RETURN it for failure to file within time limit prescribed in Government Code, section 911.2. Transmittal NOT to contain "WARNING" required by section 913 but should advice that the recourse is to file "Application for Leave to File Late Claim" as provided in Government Code, section 911.4. This must be returned within 45 days of the date claim mailed or delivered. ❑ INSUFFICIENT CLAIM: Send notice of insufficiency for failure to comply with Government Code, section 910 and/or 910.2 and/or 910.4 and cite the following specific insufficiencies: This must be sent within 20 days of your receipt of claim. ❑ AMENDED CLAIM: Reject claim as set forth in first paragraph above, CLAIM REJECTION. AN EPAPLOYEE-OWNED COMPANY �012 �a��iic St Su�t�P,-1 � Sar L�,s ��bisu•�. Ch 93401 P 0 Box 1052 i San Luis Obis;o. vr^ 93406-^.0�2 1tJ��°,v.�.car;v,i�rren com i T�I 805-54�-7963 i 3�30-444-8;14 i Fax: 86�-2544423 ��.L�C�nS@ NO L'�`v:��h —51— __ E e . � ❑ APPLICATION FOR LEAVE TO FILE LATE CLAIM: Reject the Application ` under Government Code, section 911.8. ❑ OPERATION OF LAW: Defer any written response to the claimant pending � our further advice. _ Please provide us with a copy of any response to the claimant pursuant to the " above. Sincerely, ' ' CARL WARREN & COMPANY � Julie Gonzales Claims Specialist ; : -52- C��° c aRL «�_�R�� co�i�a��v�� C,laims Mana�ernent and Soi��t�cns April 24, 2014 Martha E. Cooper RE: Principal: California Sanitation Risk Management Authority(CSRMA) Member: South Tahoe Public Utility District Date of Loss: 9-28-13 Our File: 1867293 Deaz Ms. Cooper: Please be advised that we are the third party claims administrators for CSRMA South Tahoe Public Utility District in the above mentioned matter We have carefully reviewed your claim for damages and it is our opinion the water main break did not cause the damage your driveway. Therefore,the District will not consider any payment to repair your driveway. However,the District is willing to reimburse you for the pluming bill you incurred to diagnose the problem. Enclosed you will fmd a release for$189.00. Please sign, date, and return the release to me and we will process your settlement check. Should you have any questions or concerns please do not hesitate to contact me. Thank you. Sincerely, CARL WARREN & COMPANY Julie Gonzales Claims Analyst 800-345-7338 x1007 Cc: South Tahoe Utility District � AN EMPLOYEE-OWNED COMPANY , s� � i �� n�_� c� y �q n� � r...-s. r�n rn;,n� ' IVV'J J �'nl R�JdU -�l,�i{� G I.J � �t^I�Lt.iiQ, l�f'� aJvvJ � F. � Box 7�5g i �./eniG�a �� 93^v06-,05y wtiuvr.cari'�r.�ar.rer: cc�r�� i Tef �0�-5.5t�SC�'0 i 8�0-345-'333 i Fax $66-254-44�3 l,r L i;cita:'h!G ��'v �ar General Manager Richard H.5olbrig ..--��. � i 1�� s �'�/�r f , /� Directors � �� L./ Chria Cefalu \�i% JameS R.JoneS �- � , � � � Randy Vogelgeeang �` �'ubI�c Ut�ii-��r D�Strict KellySheehan Eric 5chafer 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-7401 Phone 534 54�4-64-74•Fax 530 54-1-Q�'i14•www.s�Cpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: June 5, 2014 ITEM- PROJECT NAME: Saddle Keller Waterline Replacement Project REQUESTED BOARD ACTION: (1) Authorize staff to Terminate Existing Reimbursement Agreement with the City of South Lake Tahoe, dated September 17, 2013; (2) Authorize staff to enter into a new Reimbursement Agreement with the City of South Lake Tahoe to provide improvements to pavement on Pioneer Trail, with potential minor modifications to be made by staff. DISCUSSION: (1) In September, 2013, the City of South Lake Tahoe (City) and the South Tahoe Public Utility District (District) entered into an Agreement by which the District would reimburse the City its cost (up to a maximum of$113,013.45) for the repair of asphaltic paving on Pioneer Trail. The damage to the paving was a result of District work to relocate water services on Pioneer Trail during the 2013 grading season. The City was unable to come to terms with its contractor to complete the work in a timeframe that was acceptable to the City (per the attached emailj, and so the District subsequently performed patch repairs on Pioneer Trail to provide a durable roadway for the winter season. Since the City and its contractor did not perform the work under the Agreement, staff requests that the Board authorize staff to terminate the existing Agreement. (2) The District has awarded the construction of the Saddle Keller Waterline Replacement Project. As parf of this project, the District's contractor will make improvements to asphalt pavement on Pioneer Trail, which was damaged by the District's 2013 Pioneer Trail Water Services Relocation Project. To provide a consistent roadway surface in this area, the City has requested that the District also make improvements to the pavement beyond the limits of the area that was damaged by the District's work, at the City's cost. To formalize this arrangement, Staff has worked with the City to prepare an Agreement for the City to reimburse the District's costs for pavement improvements. The bid to repair the pavement on Pioneer Trail is $99,821, of which $28,785.30 is to be reimbursed by the City for pavement beyond the area damaged by the District. The terms of the Agreement are being finalized by staff and will be provided prior to and at the Board meeting. Staff recommends that the Board authorize staff to enter into the Agreement for reimbursement. -55- ; � Julie Ryan,Senior Engineer June 5,2014 Page 2 ` , SCHEDULE: June, 2014 to September, 2014 COSTS: <$71,035.70> ACCOUNT NO: 2029-7003/PIONER BUDGETED AMOUNT AVAILABLE: <$92,731> Funded with savings from Sierra Tract Wateriine Replacement Project ATTACHMENTS: Email communication with City of South Lake Tahoe " Reimbursement Agreement CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES . NO CHIEF FINANCIAL OFFICER: YES NO -56- Julie R an From• Jim Marino <jmarino@cityofslt.us> Sent•. Monday, September 30,2013 2:04 PM To: Julie Ryan ��. Stephen Peck;Jason Dukes; Ray Jarvis Subject• Re: Pioneer Traii RFI-STPUD valve boxes , � Julie, I I received word today from Granite that the earliest they can pave is October 21 and possibly not until the 28th. ' Perhaps at this time STPUD should consider having their trench patch contractor price and schedule the wark as � discussed at our meeting last week. i E } Jim Marino Assistant Director, Public Works . City of South Lake Tahoe -57- Reimbursement Agreement Between City of South Lake Tahoe& South Tahoe Public Utility District This AGREEMENT, entered into effective on , is between the City of South Lake Tahoe, municipality of the State of California,referred to herein as"CITY,"and the South Tahoe Public Utility District, referred to herein as"DISTRICT." Recitals 1. DISTRICT secured funding,prepared contract documents, advertised, awarded and intends to enter into and administer a construction contract for the approved work,to be completed by the lowest responsible bidder, for installation of roadway improvements on Pioneer Trail,referred to herein as"PROJECT." 2. DISTRICT owns and maintains sanitary sewer and potable water utility facilities within the limits of the PROJECT,which were modified and relocated in 2013. These modifications and relocations of the utility facilities have resulted in damage to the existing roadway improvements owned by the City of South Lake Tahoe in the area of the PROJECT. Repair of existing roadway improvements is referred to herein as "WORK",and includes repair to improvements damaged by the District as well as additional improvements not attributed to damage by the District. 3. CITY hereby acknowledges review of PROJECT scope for the WORK (Attachment A) to repair the roadway improvements and agrees in principal to the construction in the manner proposed. 4. CITY agrees to pay the DISTRICT for the portion of the approved WORK not amibuted to damage by the DISTRICT, on the basis of identified items for the WORK, which are defined in Attachment A and subtotaled in Part III.7 below. 5. The terms of this Agreement shall supersede any inconsistent terms of any prior agreement or Memorandum of Understanding relating to the WORK. 6. The parties define herein below the terms and conditions under which the WORK is to be financed, constructed, owned, operated, and maintained. I. DISTRICT Agrees: 1. To perform the WORK to achieve its intended purpose. 2. All WORK performed by DISTRICT or on its behalf by a licensed contractor, shall be monitored for compliance with the PROJECT plans and contract specifications by DISTRICT personnel or designated representative. 3. To permit CITY personnel to monitor,participate,and perform any additional quality assurance measures as deemed necessary for compliance of the WORK with CITI'standards and practices. 4. Upon completion of the WORK and all work incidental thereto, to furnish the CITY with a detailed statement of construction costs, the basis of which is identified bid items for the PROJECT subject to reimbursement from the CITY. 5. To the extent that the guarantees or bonds required by the DISTRICT's contracts for the PROJECT pertain to the WORK, the DISTRICT agrees to enforce its rights thereunder in order to protect the CITY'S interests in the roadway improvements,including any existing storm drain and pedestrian improvements. -59- II. CITY Agrees: 1. To reimburse the DISTRICT for the portion of the WORK performed, as defined in Attachment A and subtotaled in Part III.7 below. 2. The reimbursement payment to the DISTRICT will be within 30 days of receipt of a detailed statement of construction costs for the WORK;subsequent to fmal acceptance of the WORK by the CITY and payment for the WORK by the DISTRICT to its contractor. 3. At no cost to DISTRICT,to perform any additional quality assurance measures as CITY deems necessary, beyond that which is requued in the terms of the PROJECT. 4. To accept ownership,operate and maintain the portions of the constructed WORK that are part of the CTTY roadway improvements. 5. To waive any and all rights to any type of express or implied indemnity or right of contribution from the DISTRICT for any liability,claims,demands,costs,charges and expenses(including,without limitation, attorney's and expert witness fees and other expenses of litigation) and causes of action of whatsoever character on account of loss or damage to the roadway improvments that are modified pursuant to this Agreement and as part of the WORK and loss of use thereof,or for bodily injury to or death of any persons (including, without limitation, property, employees, subcontractors, agents, and invitees of each party , hereto)arising out of or in any way connected with the WORK, and arising from any cause whatsoever, including any passive negligence of the DISTRICT and excepting only, and in direct proportion to, the active negligence of the DISTRICT which is the proximate cause of the event giving rise to the claim or liability. Such waiver does not extend to the DISTRICT's contractor and does not apply to other existing CITY roadway, storm drain or pedestrian improvements within the area of the PROJECT that are not relocated or modified as part of the WORK. III. Mutually Agreed: 1. Upon completion of the WORK to be performed by the DISTRICT in accordance with the scope of work, the roadway improvements shall become the property of the CITY. 2. Deviations from the scope for the WORK,initiated by either the CITY or DISTRICT,shall be agreed upon by both parties hereto by Amendment. 3. Modifications to the WORK which are not mutually agreed upon by the parties to this Agreement, will require an Amendment to this Agreement. 4. If the PROJECT, which precipitated this Agreement, is canceled or modified so as to eliminate the necessity of the WORK;the DISTRICT will notify the CITY in writing and either party may then terminate this Agreement. 5. The DISTRICT agrees to pay the contractor for work completed on the identified bid items, which are incorporated by this reference as the WORK, subject to reimbursement from the CITY. Any changes in quantities of the bid items shall be agreed to by both the CITY and DISTRICT. The CITY Engineering staff is authorized to approve up to 125%of the reimbursable portion of the WORK of the identified bid items herein which are based on the Unit Cost contract price for lowest responsible bidder for the PROJECT. 6. That the parties will be relieved of their respective duties and obligations hereunder if performance of this _ agreement is prevented by the elements,natural disaster or acts of God,or if they are ordered or enjoined from performing hereunder by any court or regulatory agency having jurisdiction. Either party may discontinue performance of its duties and obligations hereunder if the other party breaches any term or -�- condition of this agreement. 7. That the PROJECT bid items (by No.) representing the WORK, and the portion of the WORK not attributed to damage by the District, are as follows: Item Est.Bid Bid Unit No. Item Descri tion Units Q Price Reimbursement Amount 44 Pioneer Trail Mob/Demob LS 1 $6,960.00 28.8%of cost $ 2,007.05 45 Pioneer Trail Erosion Control LS 1 $1,023.00 28.8%of cost $ 295.00 46 Pioneer Trail Traffic Control LS 1 $12,213.00 28.8%of cost $ 3,521.85 47 Pioneer Trail 2"Mill and Overlay SF 32,500 $2.45 9,372 sf of $22�961.40 32,500 sf TOTAL REIMBURSABLE $28,78530 Contingency for changes in quantity(25%) $7,196.33 Maximum authori ed reimbursement $35,981.63 IV General Provisions 1. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below.Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. 2. If to CITY: Nancy Kerry City Manager City of South Lake Tahoe 1901 Airport Road South Lake Tahoe, CA 96150 Provide a copy to: City Attorney City of South Lake Tahoe 1901 Airport Road, Suite 300 South Lake Tahoe, CA 96150 If to DISTRICT South Tahoe Public Utility District Attn: Richard Solbrig, General Manager 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 3. No Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. 4. Dispute Resolution. The parties to this agreement hereby agree to meet and confer in good faith for the purposes of resolving any dispute under this agreement prior to bringing any action for enforcement. 5. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in the Superior Courts in the County of El Dorado, South Lake Tahoe Division. 6. Amendments. This Agreement may be modified or amended only by a written document executed by both DISTRICT and CITY and approved as to form by the City Attorney. -C31- 7. Severabilitv. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise . unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 8. Entire Agreement.This Agreement constitutes the complete and exclusive statement of Agreement between CITY and DISTRICT. All prior written and oral communications, including correspondence, drafts, ; memoranda, and representations, are superseded in total by this Agreement. 9. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto.In approving this Agreement,it shall not be necessary to produce or account for more than one such counterpart. 10. Authority to Enter Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power,right, and authority to make this Agreement and to bind each respective party. IN WITNESS WHEREOF,the parties have caused this Agreement to be executed on the date first written above. Hal Cole, Mayor Eric Schafer,Board President City of South Lake Tahoe South Tahoe Public Utility District APPROVE AS TO FORM: City Attomey ATTEST: ATTEST: Susan Alessi, City Clerk Melonie Guttry, Clerk of the Board � il i i 6eneral Manager iRichard H.5olbrig I —� � • 1950 w � � � t .� � �� Director5 U ChriS Cefalu James R.Jones �' �~ �'u b i i c U ti i ity D i�tri�t Randy Vogelgesang Kelly 5heehan Eric 5chafer 1275 Meadow Crest Drive•5outh t�ke Tahoe•CA 96150-7401 Phone 53�544-�474•Fax 530 541-06i4•www.5tpud.u� BOARD AGENDA ITEM �g TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: June 5, 2014 ITEM - PROJECT NAME: Saddle Keller Waterline Replacement Project REQUESTED BOARD ACTION: Approve Change Order No. 1 to substitute the approved materials supplier, Ferguson, which was listed in the Bid Documents, with Western Nevada Supply Company, at no cost to the District, unless Ferguson files a written objection to the substitution. If Ferguson files a written objection, the Board will consider whether to approve the substitution before approving the Change Order. DISCUSSION: On May 28, 2014, Herback General Engineering (Herback) formally requested they be allowed to replace the materials supplier they listed in the Bid Documents, Ferguson, with Western Nevada Supply Company, at no additional cost to the District. The basis for the request is non-responsiveness on the part of Ferguson, as detailed in the attached letter. � Unlike for subcontractors, the Public Contract Code is silent on restrictions to the I, substitution.of suppliers. The District's contract documents are additionally silent on the ' issue. However, to discourage the practice of "bid shopping" staff recommends that the Board consider any written objection timely received from the named supplier prior to approving the substitution. On May 28, 2014, the District sent Ferguson notice of Herback's request to replace their firm as materials supplier (see attached letter). Ferguson has until June 4, 2014, to object in writing to the substitution. If no objection was filed by that date, Ferguson will be deemed to have consented to the substitution and the District can approve it. If Ferguson has filed an objection, staff recommends that the Board consider, during this Agenda Item, whether to approve the substitution. -63- � � Julie Ryan,Senior Engineer June 5,2014 j Page 2 � 4 1 E , q i SCHEDULE: As soon as possible. � COSTS: None ACCOUNT NO: 2029-701 1/SADLWL BUDGETED AMOUNT AVAILABLE: <$25,263> 13/14 $1,751,000 14/15 ATTACHMENTS: District letter (dated May 28, 2014); Change Order No.l . CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -64- General Manager ttichard H.Solbrlg SO�t . ,� . w$�� o u� a oe �� cti�sc�,w James K.Jonea ` � �ub[�c Utiiity DiStrict "��'�°°`�b'� , �ie r�� EHc Schafer 3275 Meadow GreSt Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.s�pud.us May 28, 2014 Carlos R. Ledon Branch Manager Ferguson Waterworks, a Wolseley Company 1690 Industrial Way Sparks,NV 89431 BY CERTIFIED OVERNIGHT MAIL Re: Saddle Keller Waterline Replacement Project Herback's Request for Substitution of Supplier Dear Carlos, This letter will serve as formal notice that Herback General Engineering(Herback)has requested permission to substitute a supplier in your place(Western Nevada Supply), to provide mechanical materials for the above referenced project. Their justification is outlined in their letter of May 28, 2014,a copy of which is enclosed along with confirmation from Westem Nevada Supply. Please be advised if you do not submit a written objection within five(5)working days from your receipt of this letter,you will be deemed to have consented to the substitution. If you file an objection to the substitution within the above time limit,the District will consider your objection during the District's Board of Duectors'meeting on Thursday,June 5,2014,at 2:00 pm before determining whether or not to approve the substitution. The location of the Board meeting is 1275 Meadow Crest Drive, South Lake Tahoe, Califomia. If you have any questions or wish to discuss this matter further,please feel free to contact me at(530)543-6267_ Sincerely, � � . Julie Ryan, Senior Engineer Attachments: Herback letter(dated May 28,2014); Western Nevada Supply letter(undated,received May 28,2014) CC: file Greg Herback, Herback General Engineering Andrew Siderius, Western Nevada Supply -65- .I��RBAC.,� G�NE.RAL ENGINE.,L�.RING ; NV Lrc. #33090A 2331 Nowlin Road Telephone T75 267-68U0 CA Lic. #486035 M.it:derl,lVY 89423 Fax .�75267-6801 May 28, 2014 Board of Directors South Tahoe Public Utility District 1275 Meadaw Crest Drive South Lake Tahoe, CA 96150 Re: 2014 Saddle Keller Water Line Replacement,Change in Materials Supplier Board Members: Nerback General Engineering is presentty preparing its submittals and relatect paperwork for appraval ta begin the 2014 Saddle Keller Water Line Replacement Project in South Lake Tahae. As part of our original bid packet,we included a bid for materials to be supplied by Ferguson Waterworks. However, in preparing the paperwork for approval, Ferguson has failed to show good faith or communication. Communicating diligently is essential tv meet aur standard of work and that required by South Tahoe Public Utility District. For example, we have been waiting approximately 2 weeks for con�rmation on materials and submittals to initiate the beginning stages of the Project. Based on these on-going frustrations,and concerns about Ferguson's ability to meet STPUD's standards af qua(ity,we seek yaur approvaE to change our materials su�plier. Westem Nevada Supply has committed to provide better quality materia(s in accordance with contract specifications,and they have assured us that they will meet our previous[y subm'rtted bid standards and STPU�wi(I not incur any additiona! expense. Herback has a (ong-standing professional re(ationship with Westem Nevada SuppEy and has faith in their intentions and delivery. Herback puts its reputation behind the materials and supplies to be provided by Western Nevada Supply and its ability ta deliver such materials and keep the Project on track. Accordingly, Herback seeks approval to give the project to Western Nevada Supply, replacing ferguson _ as Herback's materials provider as submitted in the original bid dacuments. Western Nevada Supply ' will supply the material at a higher cest, however, Herback General Engineering will pay the difference af the price increase at no cost to South Tahae Public Utility District. Please canfirm your appraval as soon as possible so tfiat we may initiate the necessary paperwork with Western Nevada Supply and place the initial orders to begin the project in a timely fashian. Please contact us with any questians or concerns. We are looking forward to working with your staff and carnpleting this Project. Sincerely, �. � J., r'� Cf Greg Herbac - Owner " -66- . � I � � sLu� s��►�� _r. ..q..,�.- www.�oblueteam.com Mr. Greg Herback Herback General Engineering 2531 Nowlin Road Gardnerville, NV 89423 Re: STPUD Saddle Keller Waterline Greg, per our meeting yesterday, Western Nevada Supply would be extremely happy to supply the above referenced project to you. I know we can supply the job with all materials that were specified by the district and we can supply the job in a timely manner for you to be most efficient on the project. There would be absolutely no additional cost to the district, and we look forward to working closely with you during the submittal process. Sincerely Andrew Siderius Waterworks Division Manager I i �6a��e �� x a3,.. � ,. .._�� `e€77:�3n'�.�F3�?` �tk:�._t..�, '. • �`a 3;:�.t�»!� o�TH ra CHANGE ORDER NUMBER 01 V Project: SADDLE KELLER WATERLINE REPLACEMENT PROJECT -�,;- - �= ��c"'��.ig50'�9`6` G� Contractor: Herback General Enqineerinq �� o,� Date: 06.05.2014 PO #: P27604 The Contract Shall Be Changed As Foilows: A) Modify the relevant Bid entries in the Equipment/Material Suppliers List of Section 00 41 00 (Bid Forms) as follows: Equipment/Material Supplier/Manufacturer Piping Western Nevada Supply/ Vinyltech Pipe Fittings Western Nevada Supply/ Tyler Union Gate Valves Western Nevada Supply/ Mueller Pressure Reducing Valves Western Nevada Supply/ CLA-VAL Check Valves Western Nevada Supply/Zurn Wilkins Fire Hydrants Western Nevada Supply/ Mueller All other Suppliers/Manufacturers listed in the Bid remain unchanged. There is no cost associated with this substitution of suppliers and manufacturers. TOTAL FOR ITEM A IS $0.00 TOTAL FOR CHANGE ORDER NO. 1 IS A= $0.00 Dotlar Amounts Contrac#Time � Original Contract $1,606,921.00 118 Calendar Days Previous Change Order $0.00 0 Calendar Days Current Contract $1,606,921.00 118 Calendar Days THIS CHANGE ORDER $0.00 o Calendar Days New Contract Total $1,606,921.00 118 Calendar Days Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By - -69- PAYMENT OF CLAIMS FOR APPROVAL June 5, 2014 Payroll 5/13/2014 447,300.81 Total Payroll 447,300.81 ADP & Insight eTools 830.85 AFLAC/WageWorks-claim payments and fees 2,949.34 Bank of America 0.00 BBVA Compass Bank 0.00 BNY Mellon Trust Company 0.00 BHFS legal services 24,389.15 CDS-health care payments 7,620.32 Union Bank 0.00 Total Vendor EFT 35,789.66 Accounts Payable Checks-NonCrew Fund 0.00 Accounts Payable Checks-Sewer Fund 326,244.70 Accounts Payable Checks-Water Fund 397,431.47 Accounts Payable Checks-Self-funded Insurance 0.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 723,676.17 Grand Total 1,206,766.64 Pavroll EFTs � Checks 5/13/2014 EFT CA Employment Taxes & W/H 17,745.63 EFT Federal Employment Taxes & W/H 94,637.21 EFT CaIPERS Contributions 82,133.61 EFT Great West Deferred Comp 20,725.27 EFT Stationary Engineers Union Dues 2,414.43 EFT Retirement Health Savings 11 ,928.04 EFT United Way Contributions 170.00 EFT Employee Direct Deposits 212,803.91 CHK Employee Garnishments 1,273.83 CHK Employee Paychecks 3,468.88 Total 447,300.81 , -�i- � 3 3 3 3 3 3 3 3 3 3 3 � � � � � � � � � � � �O l� 00 O� O N M � � � � � V R 7 V � � . o�o m � r r � n r I� n r O O O O � � � x � � � oG W OG O O � O O O O O O O O � O O O O O O O O o O ¢ ¢ ¢ � ¢ ¢ ¢ ¢ a a a , � c� r� � � v v v o o rn o o �n m ro o 0 o r> � r� v rn rn cc r� r� r� v ao 0 0 � in o o in u� o r� � n f� O (O � 1� M N N h ('7 N fV N N � f7 f7 M f�7 N N N tD � � f'� C� 01 t0 7 � � V' � � 1� N b n � � � M 1� �, O o0 N V' � � N � h � ' O O . �N, � W � « l0 W �(�„ ..�p. .@,. .�.. +d+ y . , O O O O O O O O O O O � E , H H F- H H F- F- H H H I- � E; � Y Y Y Y Y Y Y Y Y Y Y U U U U U U U U Ct U U , d 47 N N N N N C) N N N i v L L L L L L L L L L L i. ` , U U C.) 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SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAIIABLE: AITACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -91- General Manager Richard H.5olbrig � � ��"'�`�� Director-s �./ �� Chris Cefalu /J O r James R.Jones �� '� Randy Vogelgesang ;`� f ublic Utility Di�trict KellySheehan Eric 5chater 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474�Fax 530 541-0614•INWW.5��7lILJ.US BOARD AGENDA ITEM 1 4b TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer Nancy Hussmann, Human Resources Director Tim Bledsoe, Customer Service Manager MEETING DATE: June 5, 2014 ITEM-PROJECT NAME: Conference with Legal Counsel - Potentiai Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel Anticipated Litigation (two potential cases). SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -93- General Manager Richard H.5olbrig � � t o:�,g} "�a�r �'"� t ,� t'�� Director5 � � /�� GhriS Cefalu \.�� i./1 -.�.,,. James R.Jones �F �U�1��„/ U�i I it� p i�tri c�G Randy Vogelgesang Kelly 5heehan Eric 5chafer 1275 Meacfow CreSt Drive•�outh Lake 1'ahoe•CA 96150-74�1 Phone 53Q 544-6474•Fax 530 541-O�i4•WWw.5tpt1G�.U5 BOARD AGENDA ITEM 1 4c TO: Board of Directors FROM: Richard Solbrig, General Manager Paul Hughes, Chief Financial Officer Nancy Hussmann, Human Resources Director MEETING DATE: June 5, 2014 ITEM- PROJECT NAME: Closed Session - New Union MOU Contract Negotiations REQUESTED BOARD ACTION: Direct Staff DISCUSSION: The negotiating teams met on May 6, 2014, and the negotiating team wili provide an update. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAIIABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES � , NO CHIEF FINANCIAL OFFICER: YES NO -95-