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AP 07-03-14 yo�TH rakoF - -._.,.�.... - _-- :,,�,,.: � AGe`wer . 1950 . W9�� UTILITY�� SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, July 3, 2014 - 2:00 P.nn. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director 1. CALL TO ORDER REGULAR MEETING— PLEDGE OF ALLEGIANCE(At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION /ACTION 6. ITEMS FOR BOARD ACTION a. Terminate Emergency Action -Sunset Well Evaluation (Paui sciuto, Assistant General Manager) Pursuant to Public Contract Code Section 22050(c), Terminate Emergency Action to install a replacement submersible pump and motor at Sunset Well Pg.33 b. PClyment Of CIC11m5 (Debbie Henderson, Accounting Manager) Approve Payment of Claims in the amount of $1,702,476.84 Pg.35 8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be taken.) Legislative Advocacy Ad-Hoc Committee 9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 1 1. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) Public Outreach REGULAR BOARD MEETING AGENDA-July 3, 2014 PAGE-2 12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) TJ Maxx Mainline Update 13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 07/03/14-2:00 p.m. Regular Board Meeting at District Future Meetinas/Events 07/04/14-4'h of July Holiday (District Closed) 07/16/14-8:00 a.m. Employee Communication Committee Meeting (Jones representing) 07/14/14-3:30 p.m. Wpter and Wastewater Operations Committee Meeting 07/17/14-2:00 p.m. Regular Board Meeting at District 14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public;however, an opportunity will be provided at this time if inembers of the public would like to comment on any item listed-three minute limit.) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Filed 10/22/12) Pg. 49 b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. Pg. S� c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Courf, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. Pg.53 ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION AD.IOURNMENT (The next Regular Board Meeting is Thursday, July 17,2014 at 2:00 p.m.) REGULAR BOARD MEETING AGENDA-July 3, 2014 PAGE-3 The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for parficular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the Board meeting and upon request to the Clerlc of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA-July 3, 2014 PAGE-4 �o�TH Tq/ipF _ _.,.�;:. _ _- �= � `/ee�er • 1950 ' W�� U77LITY D�� SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR July 3, 2014 ITEMS a. SURPLUS VEHICLES (Linda Brown, Purchasing Agent) Pg. 1 Authorize Baxtin Management Group to auction District Surplus Vehicle. b. TJ MAXX PROJECT- EUGENE GARFINKLE (Tim Bledsoe, Manager of Customer Service) Pg.3 Authorize the Board President to execute the acknowledgement of the Irrevocable Offer to Dedicate, Certificate of Acceptance and adopt Resolution No. 2957-14 accepting the Garfinkle Water Main Extension and record these items with the EI Dorado County Recorder. c. ANNUAL SOPTWARE SUPPORT COSTS FOR UTILITY BILLING SOFTWARE (Ken Phillips, Information Systems Manager) Pg. 19 Approve Purchase Order No. 27660 for payment to Springbrook Software, Inc., for utility billing software maintenance and support, in the amount of $23,324.76. d. ANNUAL SOFTWARE SUPPORT COSTS FOR FINANCIAL/HUMAN RESOURCE SOFTWARE (Ken Phillips, Information Systems Manager) Pg. 23 Approve Purchase Order No. P27709 for payments to SunGard Public Sector for annual maintenance costs in the amount of $19,650.13 e. DATA STORAGE REPLACEMENT PROJECT (Ken Phillips, Information Systems Manager) Pg. 27 Approve Data Storage Replacement Project in the Fiscal Year (FY) 14/15. f. REGULAR BOARD MEETING MINUTES: JUNE 19, 2014 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Pg.29 �I Approve June 19, 2014 Minutes � General Manager Richard H.5olbrig � •�� f .� � Directors U �� ChriS Gefalu James R.JoneS , a�.: �,�b�i� �.�j��.�� .�r��.� Randy Vogelge5ang Kelly Sheehan Eric 5chafer 1275 Meadow Crest Drive•�aouth take Tahoe•CA 96150-74�t f'hone 530 54�4-64-74•�ax 530 541-p614•WWW.5�.U5 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Linda Brown, Purchasing Agent MEETING DATE: Jul 3 2014 Y - ITEM- PROJECT NAME: Surplus Vehicles REQUESTED BOARD ACTION: Authorize Baxtin Management Group to auction District Surplus Vehicle. DISCUSSION: The following vehicle is surplus equipment and has been replaced by a new vehicle: Truck 77-2008 Ford 4x4 truck with utility box; needs a new engine. VIN: 671 1 Mileage: 73,126 Hours: 1,859 Baxtin Management Group is located in Reno, NV. They pick up vehicles and complete any required vehicle smog testing at no charge. SCHEDULE: ASAP COSTS: 7.5% of gross sales price ACCOUNT NO: Income BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTIO • CATEGORY: Water. GENERAL MANAGER: YES / NO CHIEF FINANCIAL OFFICER: YES NO -1- I General Manager Richard H.Solbrig � �� ,� _�� Director5 � Vi V � �� ChriS Cefalu James R.Jones „�„ ��t�� f�� }�^�� ! Randy Vogelgeeang � � � +t� Kelly Sheehan i i„� t,� Eric 5chafer 1275 Meadow CreSt Drive�5auth Lake Tahoe•GA 96150-7401 f'hone 530 5�4�4-6474�Fax 530 541-Q614•www.�tpud.u5 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Tim Biedsoe, Manager of Customer Service MEETING DATE: July 3, 2014 ITEM- PROJECT NAME: TJ Maxx Project- Eugene Garfinkle REQUESTED BOARD ACTION: Authorize the Board President to execute the acknowledgement of the Irrevocable Offer to Dedicate, Certificate of Acceptance and adopt Resolution No. 2957-14 accepting the Garfinkle Water Main Extension and record these items with the EI Dorado County Recorder. DISCUSSION: The Board of Directors approved Mr. Garfinkle's request for the water main extension on October 17, 2013. A Notice of Completion to Dedicate Water Main Extension was recorded by the EI Dorado County Recorder's Office on December 17, 2013. The above requested action by the Board will complete and close out this project. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Irrevocable Offer to Dedicate, Certificate of Acceptance and Resolution No. 2957-14 to Accept CONCURRENCE WITH REQUESTED ACTI CATEGORY: Water GENERAL MANAGER: YES �• NO CHIEF FINANCIAL OFFICER: YES NO -3- RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Tim Bledsoe South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 THIS SPACE RESERVED FOR RECORDER ONLY (Gov.Cce Section 27361.6) IRREVOCABLE OFFER TO DEDICATE MAIN EXTENSION This Irrevocable Offer to Dedicate Main Extension (Offer) is made by Tedd Allen Goldstein, a married person as his separate property as to an undivided 1/3 interest; Eugene Garfinkle, as Trustee of the Eugene Gar£inkle Property Trust, U/A/D March 11, 2009, as an undivided 1/3 interest; Jack M. G�nkle and Arlene B. Garf'inkle Family Trust U/A/D January 15, 2002, as to an undivided 1/3 interest, as Tenants in common(Grantor)to the South Tahoe Public Utility District, a California public agency formed in 1950 pursuant to the Public Utility District Act(District), on this 3`d day of July, 2014, at South Lake Tahoe, California, with reference to the following facts and intentions: A. The District owns and operates a water treatment and distribution system (System) for the beneficial use by the District and its customers located within the City of South Lake Tahoe and certain portions of the County of El Dorado, California; B. Grantor required water main extension to complete project and therefore requested the District to approve a water main extension(Main Extension) to provide water service to his/her property; C. The District's Board of Directors approved Grantor's requested for a Main Extension on October 17, 2013, subject to the terms of a Main Extension Agreement, dated October 17, 2013, which required dedication of the Main Extension facilities to the District after completion of construction; and; D. Grantor completed construction of the Main Extension and desires to dedicate the Main Extension facilities to the District pursuant to the terms and conditions of this Offer. NOW,THEREFORE, the Grantor agrees as follows: 1. Offer of Dedication. FOR VALUABLE CONSIDERATION, the receipt of which is acknowledged, Grantor does irrevocably offer to dedicate the Main Extension to the District including, but not limited to, all of the water distribution facilities installed by Grantor pursuant to the Main Extension Agreement and located within the right-of-way described in Exhibit A, which is incorporated by this reference. 2. Guaran . Grantor represents and warrants to the District that the Main Extension shall be � free from all defects and material in workmanship for a period of one (1) year from July 3, 2014. -5- I i i i 1 { 3. Liabili . District shall neither incur liability nor assume responsibility with respect to the Main Extension until this Offer has been accepted by the District. After acceptance of this Offer, the District I shall bear all costs and expenses related to the Main Extension, except that the Grantor shall reimburse the � . District the full cost and expense of any repairs or replacements made necessary by defects in materials or � workmanship that become evident within one (1) year after the date of acceptance by the District. 3 � � 4. Main Extension A�reement. The terms and conditions of the Main Extension Agreement � are incorporated by this reference. Grantor represents and warrants to the District that Grantor has installed � the Main Extension in compliance with the Main Extension Agreement. � � 5. Entire Offer. This �ffer constitutes the �ntire abreement bet��e�n the parties with respect � , to the Offer and may not be modified in any way except, with the prior approval of the District, by an � , instrument in writing, signed by Grantor. ( ( 6. General Provisions. s ; $ a 6.1. Recitals. The recitals stated at the beginning of this Offer of any matters or facts � ` shall be conclusive proof of the truthfulness thereof and the terms and conditions of the recitals, if any, shall � � be deemed a part of this Offer. � a ' 6.2. Notices. All notices, approvals, acceptances, requests, demands ad other � communications required or permitted, to be effective, shall be in writing and shall be delivered, either in � person or by mailing the same by United States mail (postage prepaid, registered or certified, return receipt � ; requested) or by Federal Express or similax overnight delivery service, to the party to whom the notice is ; � directed at the address of such party as follows: � � TO: SOUTH TAHOE PUBLIC South Tahoe Public Utility District � UTILITY DISTRICT 1275 Meadow Crest Drive = South Lake Tahoe, California 96150 �. Attention: Tim Bledsoe, Customer Service Manager � � � : � With a copy to: Gary Kvistad, Esq. ` Brownstein Hyatt Farber Schreck � 21 Carrillo Street � s Santa Barbara, California 93101 ; � � TO: GRANTOR Eugene Garfinkle, as Trustee of the Eugene Garfinkle � Property Trust, U/A/D March 11, 2009, as to an 4 undivided 1/3 interest ; 44 Montgomery Street, Ste. 3585 ` San Francisco, CA 94104 � � � # x -6- � i Jack Garfinkle and Arlene B. Garf'inkle Family Trust U/A/D January 15, 2002, as to an undivided 1/3 interest, as Tenants in common 21 Sotelo Avenue Piedmont, CA 94611 T�r�dd Allen Goldstein, a married person as his separate property as to an 1/3 interest 1782 E. Skyline Drive La Habra Heights, CA 90631 Any communication given by mail shall 'oe deemed delivered two (2) business days after such mailing date, and any written communication given by overnight delivery service shall be deemed delivered one (1) business day after the dispatch date. Either party may change its address by giving the other party written notice of its new address. 6.3. Successors and Assigns. This Offer shall be binding and inure to the benefit of the parties and their respective heirs, successors and assigns. Nothing in this Offer, expressed or implied, is intended to confer on any person other than the parties or their respective heirs, successors and assigns, any rights, remedies, obligations or liabilities under or by reason of this Offer. 6.4. Assignability. This Offer shall not be assignable, except to subsequent owners of Grantor's property, by Grantor without the prior written consent of the District, who shall have the sole discretion to consent or not to consent to any proposed assignment. Any attempted assignment without the approval of the District party shall be void. 6.5. Waiver. No waiver by any party of any of the provisions shall be effective unless explicitly stated in writing and executed by the party so waiving. Except as provided in the preceding sentence, no action taken pursuant to this Offer, including, without limitation, any investigation by or on behalf of any party, shall be deemed to constitute a waiver by the party taking such action of compliance with any representatives, warranties, covenants, or agreements contained in this Offer, and in any documents delivere� er to be �lelivered pursuant to this Offer. The waiver by any party of a breach of any provision of this Offer shall not operate or be construed as a waiver of any subsequent breach. No waiver of any of the provisions of this Offer shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. 6.6. Headings. The section headings contained in this Offer axe for convenience and reference only and shall not affect the meaning or interpretation of this Offer. 6.7. Severability. If any term, provision, covenant or condition of this Offer shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null, void or against policy, the remaining provisions of this Offer shall remain in full force and effect , and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to the extent possible to carry out the intentions and directives set forth in this Offer. _�_ i r ; � ; , i � 6.8. Counterparts. This Offer may be executed in any number of counterparts, each of j which shall be deemed to be an original, but all of which shall constitute one and the same instrument. i i 6.9. Governing Law. This Offer shall be governed by, and interpreted in accordance � with, the laws of the State of California to the extent California Law is applicable to the United States, ; = with venue proper only in the County of El Dorado, State of California. � E < 6.10. Parties in Interest. Nothing in this Offer, whether expressed or implied, is � "' intended to confer any rights or remedies under or by reason of this Offer on any persons other than the � parties to it and their respective successars and assigns, nor is anything in this Offer intended to relieve or � discharge the obligations or liability of any third persons to any party to this Offer, nor shall any provision � ? give any third persons any right of subrogation or action against any party to this Offer. � 6.11. Attorney Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an � action for declaratory relief, is brought to enforce or interpret the provisions of this Offer, the prevailing � party shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court in � the same action or in a separate action brought for that purpose. The attorneys' fees award shall be made � - as to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses paid or incurred in good � i � faith. � ` � � 6.12. Good Faith. The parties agree to exercise their best efforts and utmost good faith E to effectuate all the terms and conditions of this Offer and to execute such further instruments and � documents as are necessary or appropriate to effectuate all of the terms and conditions of this Offer. � Construction. The rovisions of this Offer should be liberally construed to � , 6.13. p effectuate its purposes. The language of all parts of this Offer shall be construed simply according to its lain meanin and shall not be construed for or a ainst either party, as each party has participated in the � P g g drafting of this document and had the opportunity to have their counsel review it. Whenever the context � ' and construction so requires, all words used in the singular shall be deemed to be used in the plural, all � '' masculine shall include the feminine and neuter, and vice versa. � � � t f.14. Several Obligations. Except where specifically stated in this Offer to be � otherwise, the duties, obligations, and liabilities of the parties are intended to be several and not joint or � collective. Nothing contained in this Offer shall be construed to create an association, trust, partnership, � or joint venture or impose a trust or partnership duty, obligation, or liability on or with regard to either � party. Each party shall be individually and severally liable for its own obligations under this Offer. € � � 6.15. Authority. The individuals executing this Offer represent and warrant that they � have the authority to enter into this Offer and to perform all acts required by this Offer, and that the s consent, approval or execution of or by any third party is not required to legally bind either party to the = terms and conditions of this Offer. ' , � 6.16. Entire Agreement. This Offer contains the entire understanding and agreement of � the parties, and supersedes all prior agreements and understandings, oral and written, between the parties � that have not been explicitly incorporated into this Offer. There have been no binding promises, ; : � � -8- � r E representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature, except as stated in this Offer. This Offer may be altered, amended or modified only by an instrument in writing, executed by the parties to this Offer and by no other means. Each party waives its future right to claim, contest or assert that this Offer was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppel. IN WITNESS WHEREOF, grantor has executed this Irrevocable Offer to Dedicate Main Extension on the day and year and at the place first written above. ntor (Signature) Tedd Allen Goldstein a married person as his separate property as to an undivided 1/3 (Name) interest Grantor j... � l - � (Sig ature) _Eugene Garfinkle as Trustee of the Eugene Garfinkle Property Trust, U/A/D March (Name) 11, 2009, as to an undivided 1/3 interest ✓� r Granto ��p (Signature) Jack M. Garfinkle Arlene B. Garfinkle_Family Trust U/A/D January 15, 2002, as to an undivided (Name) 1/3 interest, as Tenants in common -9- � § � , � � { ! s � DISTRICT ACKNOWLEDGEMENT � THIS IRREVOCABLE OFFER TO DEDICATE dated February 20, 2014, by Tedd Allen � � Goldstein, a married person as his separate property as to an undivided 1/3 interest; Eugene Garfinkle, as � Trustee of the Eugene Garfinkle Property Trust, U/A/D March 11, 2009, as an undivided 1/3 interest; Jack x M. Garfinkle and Arlene B. Garfinkle Family Trust U/A/D January 15, 2002, as to an undivided 1/3 q interest, as Tenants in common to the South Tahoe Public Utility District ("District") is acknowledged by = istrict. This acknowled ment is not and shall not be construed as an acceptance of this Irrevocable � the D S � Offer to Dedicate. The District does not and will not accept responsibility for maintenance or liability for � personal injury or property damage arising out of any use of the Water Line until and unless a Notice of � Acceptance of the Offer to Dedicate by the District has been approved, executed and recorded. � 4 S South Tahoe Public Utility District � � By: � Eric Schafer, Board President � � � � ATTEST: � � � By: � Melonie Guttry, Clerk of the Board/ ' Executive Services Manager � � , � _ � � � � , � . � � ; � � � � � � , � � y& i � z � !. ¢ , § � 2 k R { � � 1 � � Y # , � 2 t , � F s t E � , g Y —1�— � @ ; s Y NOTARY ACKNOWLEDGEMENTS State of California ) ) County of El Dorado ) On , 201 before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) ' /are subscribed to the within instrument and acknowledged to me that he/she/they executed tlle same ' his/her;their anthorized capacity(ies), and that by his/her/their signature(s) on the instrument the pers (s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under e laws of the State of California that the foregoing paragraph if true and correct. WIT`NESS my hand and official seal. � � Vv State of California ) ) County of El Dorado ) On , 201_before me, , Notary Public, person�lly a eared_ __ , who proved to me on the basis of satisfactory evi nce to be the person(s) whose name(s) is%are subscribed to the within instrument and acknowledged to e that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their ignature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) act , executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph if true and correct. WITNESS my hand and official seal. -11- � i � I s � � CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT i : j � � State of California i County of � �'1�' �i'��-S � � ; /� j,� � , On � before me, l ��I7/�� `n�G , I Date ��h�lnse Name and Tttle of the Officer `' personally appeared �� iU7 (71��i a��/'1 Name s)of�r(s) - i � who proved to me on the basis of satisfactory evidence to � be the person�whose name(s) is/a�e�subscribed to the , ' within instrument and acknowledged to me that ; 3 � CHRISTINE A LIN he/si�e{�sy executed the same in his/I�erftt�eir authorized ', � �,�� capacity(iAaj, and that by his/I�erkheir'signature(� on the � �'�uc•c+�u�owws� instrument the person{�), or the entiry upon behalf of : c.•��snx which the person�acted, executed the instrument. ' I certify under PENALTY OF PERJURY under the laws ' of the State of California that the foregoing paragraph is ', , true and correct. ' WITNESS my hand and official seal. ', � , ' ' . Signature ��L� Place Notary Seal Above Signature of Notary Public ' OPT/ONAL ' Though the information below is not required by law,it may prove valuable to persons re/ying on the document , and could prevent fraudulent remova/and reattachment of this form to another document. Description of Attached Document ' Title or Type of Document: �V f��G V�C G'�� 7 r��/ � ��j�� j /'� �X'�.•� I _ �. S � i Document Date:_��G Number of Pages: i, r Signer(s)Other Than Named Above: �� Capacity(ies) Claimed by Signer(s) i Signer's Name: Signer's Name: ❑ Individual ❑ Individual ❑ Corporate Officer—Title(s): ❑Corporate Officer—Title(s): I ❑ Partner—❑ Limited ❑ General ❑ Partner—❑ Limited ❑ General � ❑ Attorney in Fact � • -. ❑Attorney in Fact . • - j ; ❑ Trustee Top of thumb here �Trustee Top of thumb here � ❑ Guardian or Conservator ❑ Guardian or Conservator ❑ Other: ❑Other: I i � � � Signer Is Representing: Signer Is Representing: � � � 9 $ � _ � - _ - - - - = - - - � �2007 Nadonal Notary Association•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91313-2402•www.NatlonalNotary.org Item#5907 qeorder:Call Toll-Free 1-800-876-6827 6 � � ' —IZ— 3 i � � CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§1789 > a State of California County of }��arn�,�c On �arc� I Y,7_ol�f before me, Ze S � No , DateT- Here Insert Na and T�tle of the Officer personally appeared ��c� l�. t��-F��.�\r G.-,�- A�r1�� P� - �o.Y�.,..rc\e Name(s)ot Signer(s) � who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in ` his/her/their authorized capacity(ies), and that by ZEENAT SAFI� his/her/their signature(s) on the instrument the � Cp�M�istion�196�489 person(s), or the entity upon behalf of which the Noury Public-Califon+ia person(s) acted, executed the instrument. Alamed�Counh '' ConNn.Ex ires Jan 26,2016 I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. , WITNESS my hand and official al. Signature: Place Notary Seal Above ignature o a b OPTIONAL Though the information be/ow is not required by law, it may prove va/ua le to persons relying on the document i and could prevent fraudulent removal and reattachment f is form to another document. 1 Description of Attached Document Title or Type of Document: � YrL�o�q,�� -t� -Fv DP.�i�� A,r�,,, Fx-�,S�c�✓'� i ' Document Date: '—� Number of Pages: lD Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) � Signer's Name: Signer's Name: ❑ Corporate Officer — Title(s): ❑Corporate Officer — Title(s): � ❑ Individual ❑ Individual . . � ❑ Partner — �Limited ❑General Top of thumb here ❑ Partner — ❑Limited ❑General Top of thumb here � I ❑ Attomey in Fact ❑Attorney in Fact � i ❑ Trustee ❑Trustee �� ❑ Guardian or Conservator ❑Guardian or Conservator � � Other. ❑Other: i I � Signer Is Representing: Signer Is Representing: . . . . . , � _ _ _ '`E%c,^�o`�c`��%v``�%�S�%f��`�%4�%C�"�0.�-- ._�ac,�w�:ro.�_'�%��`�c.^�1c��`�`�4;`�%CP�k.'�^E_-<:`�t;._`�-cr�`�=4�`�=�".� Oc 2070 National Notary Association•NationalNotary.org•1-800-US NOTARY(t-S00-876-6827) Item#5907 -13- ! � x � , � s � s i State of California ) � ss: � County of San Francisco ) � � . � , g � On March 25, 2014 before me, Annie H. Chin, Notary Public, personally appeared EUGFsNE GARFINKLE, who proved to me on the basis of � satisfactory evidence to be the person(s) whose name (s) is/are subscribed to the within instrumPnt and acknowledged to me that ; he/she/they executed the same in his/her/their authorized � capacity(ies) , and that by his/her/their signature (s) on the t instrument the person(s) , or the entity upon behalf of which the ; person(s) acted, executed the instrument. _ a i I certify under PENALTY OF PERJURY under the laws of the State of, � California that the foregoing paragraph is true and correct. ; _ � � WITNESS my hand and official seal . � i � G' � � . � � Notary Public � � � � � ; ANNIE H.CHIN € 0 4, COMM. #199229p '� i �3 t�TARY PUSLIC.CpLfFORNIA� _ SAN FRANGSCO OOUNTY .• : �Y Camm.Expires Sapt.27,2016 � k i d Y �g G S � k � � � t � N:\Cases\ALPHA\FORMS\NotaryAckn2008.form.wpd � t i t -14- � RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: South Tahoe Public Utility District c/o Tim Bledsoe South Lake Tahoe, California 96150 THIS SPACE RESERVED FOR RECORDER ONLY (Gov.Code§27361.6) CERTIFICATE OF ACCEPTANCE THIS IS TO CERTIFY that the interest conveyed by the Irrevocable Offer to Dedicate Water Main Extension dated July 3, 2014 to the South Tahoe Public Utility District(District), a governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the District pursuant to authority conferred by resolution of the District's Board of Directors adopted on July 3, 2014, and the District consents to the recording of this Acceptance by its duly authorized officer or agent. SOUTH TAHOE PUBLIC UTILITY DISTRICT Dated: Eric W. Schafer, Board President South Tahoe Public Utility District ATTEST: By: Melonie Guttry, Clerk of the Board —15— 1 RESOLUTION NO. 2957-14 2 A RESOLUTION OF THE BOARD OF DIRECTORS 3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT SUPPORTING THE APPOINTMENT OF BOARD DIRECTORS 4 ACCEPTING THE EUGENE GARFINKLE WATER MAIN EXTENSION 5 WHEREAS, the District owns and operates a water treatment and distribution system 6 (System) for the beneficial use by the District and its customers located within the City of � South Lake Tahoe and certain portions of the County of EI Dorado, California; and, 8 WHEREAS, Eugene Garfinkle (Owner) owns cerfain real property and improvements 9 located at 201 1 Lake Tahoe Boulevard, EI Dorado County, California, as more particularly 10 described in the Water Main Extension Agreement, defined below; and, 11 yyHEREAS, completion of project required a water main extension; and, 12 WHEREAS, the District's Board of Directors approved Owner's request for the water 13 main extension (Main Extension) on October 17, 2013, subject to execution of a Water Main 14 Extension Agreement, which was executed by the Owner and the District on October 17, 15 2013 (Agreement); and, 16 yyHEREAS, Owner completed construction of the Water Main Extension which 17 consists of approximately 205 feet of an 8-inch pipeline and added one (1) additional fire 18 hydrant; and, 19 yyHEREAS, the District is still negotiating the amount to up-size the Main Line Extension 20 pipeline from a 6 - inches to 8 - inches and add approximately 205 feet of water service; 21 and, 22 WHEREAS, Owner executed an Irrevocable Offer to Dedicate the Water Main 23 Extension to the District, dated July 3, 2013 (Dedication); and, 24 WHEREAS, the Irrevocable Offer to Dedicate was recorded in the County Recorder's 25 office on July 3, 2014; and, 26 WHEREAS, Owners desire the District to accept the Water Main Extension and 'I 27 provide regular water service to Owner s above described property; �Q -17- � j a � � f , � ! � , of F ; 1 NOW, THEREFORE be it resolved that the Board of Directors accepts the dedication , � a 2 of the Eugene Garfinkle Water Main Extension and authorizes the President of the Board of � 3 Directors to execute the Certificate of Acceptance of the Dedication. � ' 4 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution ; ; 5 No. 2957-14 was duly adopted and passed by the Board of Directors of the South Tahoe � 6 Public Utility District at a regularly scheduled meeting held on the 3�d of July, 2014, by the � ' 7 following vote: � ; �, g 9 AYES: i � 10 NOES: � � 11 ABSENT: ; 9 f � 12 13 � „ : 14 � � ERIC SCHAFER, BOARD PRESIDENT 15 SOUTH TAHOE PUBLIC UTILITY DISTRICT � 3 16 � : � 17 ATTEST: F : � 18 � i � MELONIE GUTTRY, CLERK OF THE BOARD � : 19 SOUTH TAHOE PUBLIC UTILITY DISTRICT � ; � 2� � , � � 21 � � 22 € ' e 23 � 24 � r 25 � { � 26 � > s 27 Resolution No.2958-14 Page 2 � �Q ? —18— � i General Manager Richard H.5olbrig ,r"�'_.--... � .iaso . w $j�,, � �� O� Director5 ChriS Gefalu James R.Jones �' � fi�u b i i c U�Gi i i�y D i�tri ct Randy Vogelgesang Kelly 5heehan Eric Schafer 1275 Meadow Crest Drive•5auth Lake Tahae•CA 96150-740� f'hone 530 5�4-6474•Fax 530 541-46i4•www.5tpud.u5 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Ken Phillips, Information Systems Manager MEETING DATE: July 3, 2014 ITEM- PROJECT NAME: Annual Software Support Costs for Utility Billing Software REQUESTED BOARD ACTION: Approve Purchase Order No. 27660 for payment to Springbrook Software, Inc., for utility billing software maintenance and support, in the amount of$23,324.76. DISCUSSION: The District's annual software support costs for the utility billing software application and its peripheral components is 20% of the original software purchase price, plus a 3% CPI factor added each year. The result of this formula is $23,324.76 for the fiscal year of July 1, 2014- June 30, 2015. These services are needed for daily phone support to resolve issues and for updates to fix any problems that may be encountered, as well as minor new releases. SCHEDULE: July 1, 2014- June 30, 2015 COSTS: $23,324.76 ACCOUNT NO: 1037-6030 and 2037-6030 BUDGETED AMOUNT AVAILABLE: $150,000 (2014-1 S) ATTACHMENTS: Invoice copy CONCURRENCE WITH REQUESTED ACTION• CATEGORY: Sewer 8� Water GENERAL MANAGER: YES ��'�o� NO CHIEF FINANCIAL OFFICER: YES NO -19- , � I11V+@!C� k ° � ° 1pt�sw Broadway pate �r�sr2ty�a �� f � PorN�atd O€t 97205-3071 Imroic�� INN28283 , terrn� Net 60 � �18:5Q3.8�Q.?.�Qt! Due D�ttr3 7!l�12$14 ' ' ��n9��Ptbrlt.t�m Crested�'tom Saies Cird�t�2tlB3 � ( E � �� € 1�� x � . �� t�r,a�s�s� � � f� � ? � E . .VtlV�iLV�'t'WMOM/�.�7��/'NNRFqI��n� � t € 3 ; � � # '�: , � ! :�� 'if��Ci.�� ``�_.�. ' - y� � � ��1�f`�ON��raRn n r�C�r � w+�s. � � �Cl1:� ��%�iOI'� " �� i �:��1 ~ �.'�� ( � �r�� s,��`� ; �.__ � , �Qb� �.��.�$ AatOUrtt C111@ �3,824.76 � f Please Detach Bottom Partian&Remit Vlfrth Payment Company(Vame:t}0515 Sauth Tahoe PUD Due Date: 7t15/2014 Irnoice#: tNV28283 Piesse remtt ent due date ta: Totat Am#Oue: 23,324.76 �B�d�ARE tNC PASADENA CA 991Q9-�465 -21- General Manager RicharA H.Solbrig � • 1950 • w j�, �r+� �� Director5 �� ChriS Cefalu James R.JoneS � �'ublic Utility DiStric� RandyVogelgesang Kelly 5heehan Eric Schafer 1275 Meadaw CreSt Drive•5outh Lake Tahoe•CA 96150-740t Phone 530 54�F-6474•Fax 534 541-OF14•www.stpud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Ken Phillips, information Systems Manager MEETING DATE: July 3, 2014 ITEM- PROJECT NAME: Annual Software Support Costs for Financial/Human Resource Software REQUESTED BOARD ACTION: Approve Purchase Order No. P27709 for payments to SunGard Pubiic Sector for annual maintenance costs in the amount of $19,650.13. DISCUSSION: The District's annual software support costs for the Integrated Financial and Administrative Solutions (IFAS) software application is increased annually by the change in the Consumer Price Index from the previous year, plus 2%. For the fiscal year of August 1, 2014, through July 31, 2015, Sungard Public Sector costs are $19,650.13. These services are needed for daily phone support to resolve issues and for minor updates to fix any problems that may be encountered. In addition, this fee includes the cost of professional services for one major upgrade to the software. SCHEDULE: August 1, 2014-July 31, 2015 COSTS: $19,650.13 ACCOUNT NO: 1037-6030, 2037-6030 BUDGETED AMOUNT REMAINING: $150,000 ATTACHMENTS: Invoice, including list of systems supported CONCURRENCE WITH REQUESTED ACTION• CATEGORY: Sewer 8� Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -23- �, � sv�c�a•��.�� s�cTa� Invoice 1404 Business Center Drive Lake Mary,FL 327�8 Campany aacerm�r,r nro nare r�a�e i 800-727-$088 LG 83865 16fJun/2014 1 af 2 www.sungardps.com Bil1 To: South Tahpe Public Utitity Disttict Ship To: South Tahc�Pubiic Utilfty District 1275 Meadow Crest Drive 1275 Meadow Crest Drive SOUTH LAKE TAHOE,CA 96150 SUUTH lAKE TAHOE,CA 9615Q United States United States � Attn:Ms.Garoi Swain Attn:Ms.Garol Swain t t 3 Cas�Ea»�r G9rp�fila. 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' . �aEess�'a�c ``: a<%..'T65.7�i . ,. .. . ; � _ -_ imroice 1"otad, '�:�`��.t�,50.l3 i � . . � �. , .:. , , p� - t�#ttscai�;!' �i3:�}'' " �:'= � � A„;- �l8t1Glt.�itt8�,. ��'��. ��4 i ,? � . . � —26— < � � ; . � General Manager Richard H.5olbrig • 1950 • �� w� O �� a o e Directors Chris Cefalu JameS R.Jonee �_ �r ��Y�(V U ti I ity D i 5tri ct Randy Vogelge5ang Kelly Sheehan Eric 5chafer 1275 Meadow Crest Drive•South Lake Tahoe•GA 96150-7401 Phone 530 544--64-74•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Ken Phillips, Information Systems Manager MEETING DATE: July 3, 2014 ITEM- PROJECT NAME: Data Storage Replacement Project REQUESTED BOARD ACTION: Approve Data Storage Replacement Project in the Fiscal Year (FY)14/15. DISCUSSION: The District purchased a data storage system in May, 2009, and this system has a lifespan of four to five years. This is a critical component of the IT infrastructure and it represents a "Single Point of Failure" for the network. Simply put, if this system fails, all computing resources will be unavailable until it is repaired or replaced. The replacement system is budgeted for FY 15/16 and if we purchase within that timeframe the storage system will be six-plus years old. The reliability of aging equipment decreases significantly each year after the scheduled end-of-life and it is felt this will be an unacceptable risk. The IT Department is requesting that the funds be moved from FY 15/16 to FY 14/15 to allow for the purchase of a new storage system. A secondary driver for this decision is that a major manufacturer is offering deep discounts on their storage and other vendors are following suit to remain competitive. This "Price War" is allowing the District to purchase quality equipment at prices that are far below what they were a year ago. Discounts are approaching 40%which is unheard of for this type of equipment and we don't want to miss this opporfunity. -27- � � 4 F � . � Ken Phillips, Information Systems Manager July 3,2014 Page 2 � � ; F � � � ! � { �� y. 6 € � s � i � . � $ i � R � k � � M f j i � ti � i i i � ' i . � I i � i 1 i I SCHEDULE: July 1, 2014-Sept. 30, 2014 ; i COSTS: $81,310 (funds are available for the difference between the budgeted amount I ` and the actual cost of the storage replacement) i , I ACCOUNT NO: None BUDGETED AMOUNT AVAILABLE: �75,000 � ATTACHMENTS: NONE � ' I � ; CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: Sewer& Water i GENERAL MANAGER: YES � NO i � ;' CHIEF FINANCIAL OFFICER: YES NO j } -28- I � � ; � yo�TH rAHoF _ .�._-= � '�i��"'e• . i e s o •W°�� U77LITY W SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W. Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT June 19, 2014 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang Staff: Brian Bartlett, Ivo Bergsohn, Linda Brown, Shannon Cotulla, Randy Curtis, Melonie Guttry, Debbie Henderson, Paul Hughes, Nancy Hussmann, Attorney Gary Kvistad, Elizabeth Pierson, Julie Ryan, Paul Sciuto, Richard Solbrig CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: Add item j to the Consent Calendar since the California Department of Public Health submitted a revised resolution for funding water meter installation. This item can be added to the agenda by a 4/5 vote of the Board of Directors because the Resolution came to the attention of the District staff less than 72 hours prior to the June 19'" regular board meeting and action is required by the Board prior to the next regular Board meeting. Moved Vogelgesang / Second Schafer / Schafer Yes / Cefalu Yes / Jones Yes /Sheehan Yes / Vogelaesang Yes to add Consent Item j, Resolution No. 2956-14 to the Consent Calendar. CONSENT CALENDAR: Moved Sheehan /Second Schafer / Yes Schafer / Yes Cefalu / Yes Jones / Yes Sheehan / Vogel�esanq Yes to approve the Consent Calendar as amended. a. Resolution Nos. 2950-14, 2951-14, 2952-14 and 2953-14 in Support of Meter Project Applications to the California Department of Public Health ("CDPH") - Adopted Resolution Nos. 2950-14, 2951-14, 2952-14 and 2953-14 to CDPH for the submission of four meter applications through the Safe Drinking Water State Revolving Fund program. b. Annual Adoption of Statement of Investment Policy- Adopted Resolution No. 2954-14 (superseding Resolution No. 2935-13). —29— ; �:t � REGULAR BOARD MEETING MINUTES-June 19,2014 PAGE -2 � ¢ � I c. Sewer Enterprise 2014-15 Appropriations Subject to Limitation - Adopted Resolution No. 2955- � 14 setting the limitation on appropriations for fiscal year 2014-15. � { € f � d. Polymer Contract Renewal-Authorized one year renewal option of polymer contract with � Polydyne, inc., in the estimated amount of $128,304. � ; � e. 2014-2015 B�Ik Sodium Hypochlorite Supplies-Awarded bid to the lowest responsive, � ; responsible bidder, Sierra Chemical Company, in the estimated amount of $68,472. € ; f. 2014-2015 Sodium Hypochlorite Supplies Totes-Awarded bid to the lowest responsive, � s` responsible bidder, Sierra chemical Company, in the estimated amount of$13,770. � � 2014-2015 Sodium H � g. ypochlorite Supply Drums-Awarded bid to the lowest responsive, � responsible, bidder, Sierra Chemical Company, in the estimated amount of$10,971.40. � � ' h. Surplus Vehicles-Authorized Baxtin Management Group to auction District vehicles. � € � i. Regular Board Meeting Minutes: June 5, 2014-Approved June 5, 2014 Minutes. � 1 j. Resolution No. 2956-14, to Accept California Deparfment of Public Health ("CDPH") Meter � Loan-Adopted Resolution No. 2956-14 to accept the CDPH meter loan in the amount of s $3,605,919, with a 30-year repayment term at zero percent interest. � I I � ; ITEMS FOR BOARD ACTION: � a � a. Truckee Marsh Sewer Facilities Protection Project-Staff distributed Resolution No. 2904-12 and � . gave an overview of the criteria. Staff recommends that the Board designate this project as ; substantially complex meriting a retention of 10% based on the following: � ' • The Lake Tahoe basin is a unique area, which, due to high environmental sensitivity, is � highly regulated by Tahoe Regional Planning Agency; i • Based on the limited construction season (May 1 - Oct 15) within the Lake Tahoe � Basin, the project must be timely completed without the benefit of time extension. President Schafer opened the public hearing at 2:12 p.m. to hear public comments on the , designation of the Upper Truckee Marsh Sewer Facilities Adaptive Management Plan as � "substantially complex" under Public Contract Code Section 7201. No public comments were � received and the public hearing was closed at 2:13 p.m. � � Moved Cefalu / Second Jones / Schafer Yes / Cefalu Yes/ Jones Yes/ Sheehan Yes / � . � Voyelgesan4 Yes to find that pursuant to the facts described above, the project is substantially complex and requires a 10% retention limit and authorized staff to advertise for � construction bids. � 6 . b. Luther Pass Power and Control Project-Staff presented information regarding the project. � E � Moved Jones /Second Sheehan/ Schafer Yes / Cefalu Yes/ Jones Yes/ Sheehan Yes / � � Vogelqesang Yes to approve the proposal from GHD for engineering services in the amount of $325,826. � e -30- � � � � 4 � REGULAR BOARD MEETING MINUTES-June 19, 2014 PAGE-3 c. Payment of Claims Moved Cefalu /Second Vogelgesang / Schafer Yes / Cefalu Yes/ Jones Yes/ Sheehan Yes / Vogel esan Yes to approve Payment of Claims in the amount of$2,912,703.93. d. Terminate Emergency Action -Sunset Well Evaluation-Staff gave an update on the Sunset Weil repairs, reporfing eight-hour run production tests are currently being conducted and the well should be back online by Monday, June 23, 2014. Staff recommends continuing emergency action until ali tests are concluded. Moved Schafer / Second Jones / Schafer Yes / Cefalu Yes / Jones Yes/ Sheehan Yes/ Vo4elgesany Yes to continue emergency action to install a replacement submersible pump and motor at Sunset Well. STANDING AND AD-HOC COMMITTEE REPORTS: Nothing to report. BOARD MEMBER REPORTS: President Schafer offered congratulations to all the employees who received awards at the annual picnic on June 12, 2014. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Director Jones gave an overview of the EDCWA and EDCWPA meeting that he and Solbrig attended Wednesday, June 1 1, 2014. The next meeting is July 9, 2014. The August 13, 2014, meeting will be held here at the District in the Board Room. GENERAL MANAGER REPORT: Richard Solbria gave an update on the Public Outreach program. STAFF/ATTORNEY REPORTS: Nothing to report. BREAK AND ADJOURNMENT TO CLOSED SESSION: 2:35 p.m. RECONVENED TO OPEN SESSION: 4:05 p.m. a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. No reportable Board action. �. Pursuant to Government Code Section 5456.9(b)/Conference with Legal Counsel Anticipated Litigation. No reportable Board action. �. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and Commonwealths of -31- I � ; REGULAR BOARD MEETING MINUTES-June 19, 2014 PAGE -4 � � � : Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa � , Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the � Central District of Califomia. � , No reaortable Board action. � � � d. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be � held for conference with legal counsel regarding existing litigation: Los Angeles County � Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et aL � � � No reportable Board action. � � � i e. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: � ; Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed g Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy � Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. � ; No re�ortable Board action. � � < € ADJOURNMENT: 4:05 p.m. f Eric Schafer, Board Member South Tahoe Public Utility District i P � ; Melonie Guttry, Clerk of the Board � � South Tahoe Public Utility District , ! � y � 6 1 � . � _ � i � 1r i �! � 3 r � � �! � �i{ I I { � i I 7 I -32- � _ � � , � General Manager Richard H.5olbrig � • 1960 • � � �� a o e Director5 ChriS Cefalu James R.Jonee ""'�� :,�� Randy Vogelge5ang 1'ublic Utiiity DiStrict KellySheehan Eric 5chafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager MEETING DATE: July 3, 2014 ITEM- PROJECT NAME: Sunset Well Evaluation REQUESTED BOARD ACTION: Pursuant to Public Contract Code Section 22050(c), Terminate Emergency Action to instal� a replacement submersible pump and motor at Sunset Well. DISCUSSION: The Board declared this an emergency on May 1, 2014. Repairs to the facilities are now complete. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every scheduled Board meeting and determine by a 4/5 vote to terminate the action. Staff recommends termination of the emergency declaration. An update on final costs will be given at the Board meeting. SCHEDULE: As soon as possible COSTS: Not-to- Exceed $32,000 ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Click here to enter text. CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: Water GENERAL MANAGER: YES '� NO CHIEF FINANCIAL OFFICER: YES NO -33- PAYMENT OF CLAIMS FOR APPROVAL July 3, 2014 Payroll 6/24/2014 440,752.60 Payroll 1/0/00 0.00 Total Payroll 440,752.60 ADP & Insight eTools 2,559.51 AFLACNVageWorks-claim payments and fees 650.96 Bank of America 0.00 BBVA Compass Bank 0.00 BNY Mellon Trust Company 0.00 BHFS legal services 0.00 CDS-health care payments 5,870.51 Union Bank 0.00 Total Vendor EFT 9,080.98 Accounts Payable Checks-NonCrew Fund 0.00 Accounts Payable Checks-Sewer Fund 317,237.95 Accounts Payable Checks-Water Fund 935,405.31 Accounts Payable Checks-Self-funded Insurance 0.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 1,252,643.26 Grand Total 1,702,476.84 Pavroll EFTs & Checks 6/24/2014 EFT CA Employment Taxes & W/H 17,875.82 EFT Federal Employment Taxes & W/H 95,332.75 EFT CaIPERS Contributions 82,088.98 EFT Great West Deferred Comp 20,783.71 EFT Stationary Engineers Union Dues 2,418.99 EFT Retirement Health Savings 0.00 EFT United Way Contributions 170.00 EFT Employee Direct Deposits 216,832.09 CHK Employee Garnishments 1 ,580.22 CHK Employee Paychecks 3,670.04 Total 440,752.60 � -35- � i 9{ t � i � � � � � � � � � � � � � � � � ^ � � o 0 0 0 0 0 0 S�( ` o0 00 00 00 00 oOOo o�o o�o o�o o�o o�o E 0 o O o o {f � � O O O Q O O q O q q d + ¢ a d c ¢ d ¢ d � a' a � '� sp j aD n (O M O aD M CO f� M (p f� O O O O O O O � W } � O O t0 et N �C) (�7 CO OD M � � m O O � �A � � C7 S l� O R1 <f � tn O7 CO (V OD O f0 t0 EO fV N � h � l� � N ^ N N u� e� N � M c'�� C�D M - � N � O O N '+ � � N � O � ��3 �_N, «0 W W l0 r6 � f0 l� � �d„ ei � H �-- � H H H �"' � �' � Q � � � � ` t L � L L L t L t = t t V � (pp¢ ,_ V V j V V V V V V V V V U L � 7 > U s GO O O O O O N N IA tn N 1(I ln N N € o � o � � in co c%� � � c%� o o v � c�o � a � m � N �O (O t0 10 f0 N N ; O O N M O O O N f0 O N O O N N t0 N N OD , � O O O O O O O N N O N N N O � � O O O O O O O O O O O O O O O O O O O O � `- � � N '' � � � •- N N � N � N � � N � N , � W � U U W W w W � � Z � � U U .� Q Q U � _5 � � X m m > > � U' (7 � (A C °� °� W J Q W W W W W � � N � � J J � � - � v� cn Z a a z z z z z W W � c~.� o z z � � � � z z � � � = x = _ = a a � � w z z o � v > > v <n O a a a a a > j c 9 O O z U � a O O � U LL J J J J J N � Z Z � N (A � W � Z W W W W W m [a O O J W W � a � a t9 c7 5 O � r- r � r r > > c� c� cn a d c7 a � W p � � ' � a � � k a o � - U � � € = U = � f, W � Z > U U U U V � ` � � � � 7 > j � Z � � Z Z Z rn Z Z Z O O � O O } Z � � � � � � � � � � � W W Z w w > � � w � � � � as aa a' � a �, a a ¢ ¢ � ¢ ¢ o � i z w a � z z z � w z � z z � g w � g � o � w w w � a w � w w > > a > > ¢ Z � � = O U C9 C7 C9 d O C� a C� c7 = = O x = o � ; i s, a P( ! � � W U � i U w � a a � r z W � l� f� V � J �n� i w 3 LL � � � a w w � t � cn rn Q � O � � w w p w w ¢ V s, J J J N N N N N � � � F H J � = F- F- ~ H H W W � � p Y Y Q Q � �� c Z Z � Q' W W W W W W a a lL LL � e!! ad O ? � � W O Z Z Z Z Z W W U' F H W W � al � Z J J J J J Z Z Z Z ,Z ,.� o z z W `� a a a a a a z z w w Q w w a Q A o � Z U U U U U Q Q m m J m m � � W = = g W W � � � � � � � _ _ � � � � .. i °' ` € J � � � � � � Q ¢ m m w w w ? ? � � � ¢ Q a Q Q ¢ Q a Q Q Q m m m m m m m m m a' g -36- , � � � � � � � � � 7� C N M � O O O O O 00 00 0o O�O p�p p�p p�p W OO 00 00 00 pp 00 O O O O O � O a a �a ¢ � °� � � � � � V 7 O � f0 � O N � O O O CO O O a0 O O O O O � � � � OD (O 01 CD O M � O N O O tp I� O O O sf � N t� � In N N � In ll) Cp f� O tn N N O O O � � � OD LL� � � � N � CO lC) N f0 OD M In U) N N O ln tCl a0 et 1� CO N h O � h � N � f� O� M � 4� N N N N N N � � � � � M M � � O O N � V\Y Vl N � �O �O O �--� f0 f0 W f0 fb f6 W y ui F F H F�- 1�- H H A E � O J W W Q� L L L X X L L � L L y � � a o � Q a U c� c� W W c� U a c� c� � ; � ai � v~i � a a � v � N � N � 1� N LL� � � l7 f0 tn 1A O O � O O O O O N N O O O O M O O O O O O O fD tn N N � � �p � � 1� V � Q � E�D � � O O M � !O N O t0 f0 aD GD f0 O O O � v � n r ao � v �n co m cc <o v v �o �o �o co f� Of � � 1� I� Of � � � f� CO OD N �l) � 1� h 1� CO N O O N N N M O O N N N N e7 M f7 O O N N c'7 (�7 M O O O O O O O O O O O O O O O O O O O O O O O O O O O O � � � � � � N N N N N N N N N N N � N � N N .- r- N W W W W W W W W J W W w W U U U U a U U U U w � U U Z r �n � Z v > > > � � � 1 � J � f" > > W Q' J J W fQ H � � Q' � Q. � � � � W (/) � � a W (n (n a a o. 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Z Z J w v � a � c=.> � � � � � v � N > O cn z Z > � � _ � � O � � � 0 ` F Z Z � = J Z J Z Z Z Z Z Z � � � Z N � O O W � U � O O O 0 O O O � � � � W � U U U ~ ~ U U O W � Z � °� °� °i� °� °� °i� W W W z � W Z Z Z � � Z Z Q a a W W Q Q � 0 W � Q W W W W W W Z Z Z Z � Z z z z a a z z � z � z LL LL tL O O IL LL U � W W 0 U� C7 C7 C� C� U � � � W U � U � ? } } } } } } } } } } } } V J J J J J J J J J J J J � � a a a a a a a a a a a a � �„' W a a a a a a a a a a a a o H H F Z Q � � � � > > � > > � � � � ¢ ¢ Q v> cn <n u� rn v� <n cn v� v� cn cn � a � � � cn � a ¢ ¢ ¢ ¢ a ¢ a a ¢ ¢ ¢ w 0 0 o z W o 0 0 0 0 0 0 0 0 0 0 0 o Z ¢ "� a a a Y Y � � � Q ¢ ¢ Q ¢ ¢ ¢ ¢ C ¢ ¢ Q � � [- 2 � � � 0 U U 2 F- N > > > > > > > > > > > > � O O O Z Z U V7 Q W W W W W W W W W W W W O O p„ U U U m m z � U F Z Z Z Z Z Z Z Z Z Z Z Z 0 O I w w U U Q o Z N Z z Z Z Z Z Z Z Z z Z Z Q z x Z Z Z J � Q Q } � p � � � � � � � � � � � � � � C] O W W W W W w W W w W W W Q Q Q QO o0 00 �o 'U O U F- F- 1- F- H H H H H H F- 1-- H Q a�i � N N � vai ai w w Q w w w w w w w w w w w w w w w -� � a > > > > > > > � � � � � � 3 � � � � � � � � � � -47- � � 2 ' i � � � � � P F f k N M �O O W W � O O �9 q O i ¢ ¢ �9p 7 � � N � � � N � � � N � ; N N � � � vi vi � N � • i � � E l0 W � a+ � G P, O � � Q � j a+ � U U C � Q � L t � V � U U C9 � `' : V U � � � � � � j 0 0 � �o � � � � ; i � N � I . � :� i S 2 � a a � a a ; > > � O O ' w w ; � � � i a Q i � � � ai 00 � a : a ; , a � � i � � � � > > a a i � t i , I _ � I . { � ' �i j � � j a � U = Z Z � F� i U U z x� f W W A � � _ � � d �. o � � N N ] pG ¢ -48- � � : j General Manager Richard H.Solbrig ��1�^� ".,�.w$}�q�, � t ,� � Directore U �� Chria Cefalu James R.Jones "'"+�- :�� + r r ♦ � Randy Vogelge5ang �ubilc Ut�fEty Q�Stri�� KellySheehan Eric 5chafer 1275 Meadow Grest Drive•5auth Lake Tahoe•CA 96150-7401 Phone 530 54�4-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 1 4a TO: Board of Directors FROM: Tim Bledsoe, Customer Service Manager Debbie Henderson, Accounting Manager MEETING DATE: July 3, 2014 ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct legal counsel DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTIQ�1• CATEGORY: Sewer , GENERAL MANAGER: YES ,� NO CHIEF FINANCIAL OPFICER: YES NO -49- General Manager Richard H.5olbrig �� • j'{/� � Directors � �./�� • ChriS Cefalu ah �� JameS R.Jones � � � � � Randy Vogelgesang ;`�" pu b[�c Ut�I ity D��trict Kelly 5heehan Eric 5chafer 1275 Meadow Crest Drive•South iake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 53�541-0614•www stpud.u5 BOARD AGENDA ITEM 1 4b TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: July 3, 2014 ITEM- PROJECT NAME: Conference with Legai Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action Na. ED CVO6-0055-GW, United States District Court for the Central District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAIIABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTI N: CATEGORY: Water GENERAL MANAGER: YES � O CHIEF FINANCIAL OFFICER: YES NO -51- General Manager Richard H.5olbrig � �•------'—`"—�..�"�►., Director5 � � • ��"�9� /'� U� � Chris Cefalu / J � James R.JoneS �'� � �� Randy Vogelge5ang � public Utility DiStric�G KellySheehan Eric Schafer 1275 Meadow CreSt Drive•5outh Lake 7ahoe•CA 96150-7401 Phane 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 1 4c TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: July 3, 2014 ITEM - PROJECT NAME: Conference with Legai Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTIO � CATEGORY: Water GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES NO -53-