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�UTILITY D15�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, July 17, 2014 - 2:00 P.nn.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R.Jones, Director Kelly Sheehan, Director
1. CALL TO ORDER REGULAR MEETING— PLEDGE OF ALLEGIANCE�At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda,per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes,and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon req�est. Comments and questions from members of the public,staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6. PRESENTATIONS
a. Award Government Finance Officers Certificate of Achievement for Excellence in
Financial Reporting (President Schafer)
7. ITEMS FOR BOARD ACTION
a. Data Storage Replacement Project ( Ken Pni�iips, Information Systems Manager) Pg.55
(1) Authorize the purchase of a new data storage system to replace the District's "end-
of-life" system that is currently in production; (2) Request the Board reject the lowest
dealer quote from Dot Hill as it is non-responsive; and (3) Request the Board award
the contract to Nimble Storage as the the lowest responsive, responsible bidder.
b. State Water Resources Control Board (SWRCB) Emergency Regulations Pg.65
(Richard Solbrig, General Manager)
Direct staff as required by SWRCB Emergency Regulations
c. Approve Payment of Claims (Payment of Claims was not available when this Agenda
was published due to the extended fiscal year invoice processing. It will be distributed
prior to, and at the Board Meeting.)
REGULAR BOARD MEETING AGENDA-July 17, 2014 PAGE-2
8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
1 1. GENERAL MANAGER REPORT (Discussion may take place;however, no action will be taken.)
12. STAFF/ATTORNEY REPORTS (Discussions may take place;however, no action will be taken.)
a. Board Elections (nneionie Guttry, Executive Services Manager/Clerk of the Board)
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
07/14/14-3:30 p.m. Water and Wastewater Operations Committee Meeting
07/16/14-8:00 a.m. Employee Communication Committee Meeting (Jones representing)
07/17/14-2:00 p.m. Regular Board Meeting at District
Future Meetinqs/Events
08/07/14-2:00 p.m. Regular Board Meeting at District
14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.Closed Session is not
open to the public; however, an opportunity will be provided at this time if inembers of the public would like to
comment on any item listed-three minute limit.)
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal
Counsel Existing Litigation re: EI Dorado County Superior Court Case
SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District
(Filed 10/22/12) Pg.71
b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel
Existing Litigation re: EI Dorado County Superior Courf Case SC 20140042 Cynthia Knight,
David Kfecker vs. South Tahoe Public Utility District (Fi�ed o3/o3/�a). Pg.�3
c. Pursuant to Section 54956.9(a) of the Government Code, conference with Legal
Counsel regarding existing litigation: EI Dorado Small Claims Court Case No.
SSC20140045, County of EI Dorado v. South Tahoe Public Utility District (Fiied �une 2, 2014).
Pg.75
d. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this
Closed Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy
Hussmann/Human Resources Director, and Paul Hughes/Chief Financial Officer. Pg.��
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
ADJOURNMENT (The next Regular Board Meeting is Thursday, August 7, 2014 at 2:00 p.m.)
REGULAR BOARD MEETING AGENDA-July 17,2014 PAGE-3
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda I
packet is available for review ai the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular
items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time.
Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from
the Audience;"however,action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda,which are not included with ihe Board packet,will be made available
for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable efforf will be made to accommodate participation of the
disabled in all of the DistricYs public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530�
544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA-July 17,2014 PAGE-4
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
July 17, 2014
ITEMS
a. UNPAID ASSESSMENTS Pg. 1
(Tim Bledsoe, Customer Service Manager)
Adopt Resolution No. 2958-14, authorizing delinquent accounts to be added to the 2014/15 EI
Dorado County Tax Assessor's Roll.
b. SPRINGBROOK BILLING SYSTEM- BUSINESS PROCESS REVIEW Pg.5
(Tim Bledsoe, Manager of Customer Service)
Approve Professional Services Agreement with Springbrook in the amount of $22,987.
c. SUNSET WELL EVALUATION Pg. 13
(Ivo Bergsohn, Hydrogeologist)
Authorize an increase in the amount of $30,417 to Purchase Order P27525, West Yost I�
Associates (WYA), for added engineering services. ',
d. TALLAC CREEK SEWER CROSSING Pg.23 '
�Ivo Bergsohn, Hydrogeologist)
Accept the cost proposal from Insite Land Surveys in the amount of $5,325 to provide
professional land survey services for the Tallac Creek Sewer Line Protection Project (TLCXNG).
e. TAHOE WOODS SEWER MAIN LINE TRANSFER Pg.v
(Randy Curtis, Manager of Field Operations)
Approve transfer of ownership of the District's sewer main line to Tahoe Woods, LLC
Condominium Development (APN #29-095-06).
f. PRIMARY CLARIFIER AND AERATION BASIN REHABILITATION Pg.35
(John Thiel, Principal Engineer)
Authorize Task Order Amendment 4B to HDR, Inc., in the amount of $69,945 for additional
engineering work for the rehabilitation of Primary Clarifier No. 2 (PC2) and Aeration Basin No. 1
(AB1).
g. 2014 STATE STREETS WATERLINE PROJECT Pg.45
(Shannon Cotulla, Engineering Deparfment Manager)
Approve Change Order No. 1 to Gerhardt and Berry Construction (G8�B) for a credit to the
District in the amount of $36,393.19.
REGULAR BOARD MEETING AGENDA-July 17,2014 PAGE-5
h. WATER METERS Pg.49
(James Cullen, Inspections Supervisor)
(1) Authorize exception to bidding procedures as outlined in the Purchase Policy for a sole
source purchase of standardized supplies; and (2) Authorize the purchase of Sensus MXU's
and meters from Western Nevada Supply (Purchase Order No. P27762) in the amount of
$24,635.88, including tax.
i. REGULAR BOARD MEETING MINUTES: JULY 3, 2014 s�
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve July 3, 2014 Minutes
General Manager
Richard H.5olbrig
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� O �� � O P Chris Cefalu
V JameS R.Jones
�- �r pu b f i c U ti I ity D i 5tri ct �ndy Vogeigesang
Kelly 5heehan
Eric Schafer
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
t'hone 530 54�4-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: July 17, 2014
ITEM-PROJECT NAME: Unpaid Assessments
REQUESTED BOARD ACTION: Adopt Resolution No. 2958-14, authorizing delinquent
accounts be added to the 2014/15 EI Dorado County Tax Assessor's Roll. i
DISCUSSION: Exhibit A is a list of the delinquent accounts (sewer and/or water and/or I
street lighting) to be added to the 2014/15 EI Dorado County Tax Assessor's Roll as ',
provided by Resolution No. 2958-14. ',
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Resolution No. 2958-14. Exhibit A will be distributed prior to and at the
Board Meeting.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY:Water 8�Sewer
GENERAL MANAGER: YES � NO
CHIEF FINANCIAL OFFICER: YES NO
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1 RESOLUTION NO. 2958-14
2 A RESOLUTION OF SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADDING TO AND MAKING A PART OF THE ANNUAL ASSESSMENT LEVIED
3 UPON THE LAND WHICH SEWER SERVICE AND/OR WATER SERVICE
4 AND/OR STREET LIGHTING WAS USED AND CHARGES THEREFORE UNPAID
AT THE TIME OF FIXING THE RATE OF TAXES
5 FOR THE 2014-2015 FISCAL YEAR
6
7 BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District,
$ County of EI Dorado, State of California, as follows:
9 1. It is hereby declared that at the time of fixing the rate of taxes for said
fiscal year, 2014-2015 by the South Tahoe Public Utility District, Sewer Service and/or
10
Water Service and/or Street Lighting was furnished to, and used on certain parcels of
11
land upon which the annual assessment is, by this said Resolution levied and charges
12 thereof unpaid as of the time the rate of taxes for said fiscal yearwas fixed, the EI
13 Dorado County Assessor's Parcel Number, and the unpaid charges at the time this said
14 rate of taxes are set forth in full. It is further declared said certain parcels of land are
15 owned, controlled or were in the possession of it during the time such service charges
16 were incurred, or if transfers were made of property since the date such charges were
�� incuRed, such transfers have been made by gift, descent, or devise.
�$ 2. It is furfher declared that said unpaid charges set forfh in Exhibit "A" are
�9 added to and made a part of the annual assessment levied upon said certain parcels
of land therein referred to and shall become a lien upon said parcels of land.
20
PASSED AND ADOPTED at a duly held Regular Meeting of the Board of Directors
21
of the South Tahoe Public Utility District on the 17th of July 2014, by the following vote:
22 AYES: '
23 NOES:
24 ABSENT:
25
Eric Schafer Board President
26 South Tahoe Public Utility District
27
ATTEST:
28
29 Melonie Guttry, Clerk of the Board and
30 �-officio Secretary to the Board of Directors
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General Manager
Richard H.5olbrig
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��.:,W�, � �� � ^ w Directors
� ��'��� ChriS Cefalu
���+ James R.Jones
� � �u�'I I G U�I I i��/ Q 15�rj G� Randy Vogelgesang
Kelly 5heehan
Eric Schafer
1275 Meadow CreSt Drive•South Lake Tahae•CA 9�150-7401
Phone 53U 544�-64-74-Fax 530 541-0614•www.5tpud.u5
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: July 17, 2014
ITEM- PROJECT NAME: Springbrook Billing System - Business Process Review
REQUESTED BOARD ACTION: Approve Professional Services Agreement with Springbrook
in the amount of$22,987.
DISCUSSION: The District currently uses a utility billing system provided by Springbrook
soffware. District staff believes the system has the ability and features to allow for a
more efficient billing process, but does not have the knowledge or expertise to make
an accurate determination, or to implement any changes to the system. The District is
aware that Springbrook can perform a "Business Process Review" to determine
efficiencies and provide recommendations/implementations. In June, 2013, the District
signed an Agreement for Services in the amount of $8,850 (plus travel) with a Change
Order option of$2,400 for additional onsite implementation services (see attached).
The contracted services were completed during November and December, 2013. Over
the next several months, staff desired to have Springbrook come back to the District to
perform onsite implementation of the recommendations developed in the "Business
Process Review". This was accomplished over two separate four-day work periods. The
$2,400 change order, as part of the original contract, allowed for two days spent onsite.
The total number of actual days on site over the two visits was eight, costing $9,600 plus
travel expenses. The $9,600 added to the original contract of$8,850, plus all travel
expenses, comes to $22,987. District staff believes the implementation of the
Springbrook recommendations have provided efficiencies including shortening the
utility billing process by 15 to 20 days. Staff is seeking Board approval of the Springbrook
professional services.
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Tim Bledsoe,Customer Service Manager
July 17,2014
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SCHEDULE:
COSTS: $22,987
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ACCOUNT NO: 50/50 38-6030
BUDGETED AMOUNT AVAILABLE: $34,499
ATTACHMENTS: Springbrook contract and change orders
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES '/�Fi NO
CHIEF FINANCIAL OFFICER: YES NO
Doa�Sign Envelope ID:852D7D34-6C2F�EBC-9CD0-F5IACEAAFDDI
��S_pringbrook SOUTH TAHOE PUD, CA - ORDER FORM I 2013
Services
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� . n/a 2 days on�ibe 52,400
• .. - . • � • n!a Conducted remotely 56,000
. . . .. n/a Conducbed remotiel 5450
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. . . n/a 2 da on-sibe 52,40�
OBJECTIVE
The primary goal of this engagement is to provide recommendations and execute on approved approaches to streamlining the
billing work flow and shortening the billing cycle.
METHODOLOGY BY PHASE
PHASE 1 —ON-SITE BUSINE55 PROCESS REVIEW
Duration: 2 Days
Method Client interviews,current process observation,and inspection of current system configurations
Springbrook will conduct an on-site business review. The emphasis of the business process review is related to the billing
process. Spec'rfic areas of areas of examination are:
. Client Perspectives
o Organization Ordinances&Resolutions that govern the billing
o Short-term business goals
o Long-term business goals
• Current Processes:
o New Billing
o Final Billing
o Meter Reading
o Past Dues
o Gash Receipting
aMa�Fo..-sa�r�ae=66a633
Page 1 of 3
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DocuSign Envelope ID:852D7D34-6C2F-4EBC-9CD0-F5IACEAAFDD1
��S.pringbrook SOUTH TAHOE PUD, CA - ORDER FORM I 2013
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o Reporting
' o Current setup for rates and fee codes
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PHASE 2 — BUSINESS PROCE55 ANALYSIS ;
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Duration Remote(up to 3 weeks for delivery)
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Deliverable Business Process and Recommendation Document
P
. Your consultant works with the Springbrook team to review intake from the on-site review. Springbrook experts will identify ;
recommendations to solve business goals to shorten the billing cycle.As an example,these recommendations may include best r
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practice process changes,system set up changes,and implementation strategies. `
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' PHASE j — CLIENT 8c SPRINGBROOK REVIEW =
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Duration Two—Four(z-4)hours ;
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Method Remote�Conference Cafls �
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• The project manager,consultant and client will conduct a review session to cover the Business Process and 4
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� Recommendation document. (Up to 3 hours) �
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' • The project manager will coordinate a final Statement of Work based upon accepted recommendations. z
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' OPTIONAL PHASE 4 — PRESENTATION�IMPLEMENTATION �
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ON-SITE CONSULTING =
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Duration z-4 Days �
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Method On-site '
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The Sponsor and Springbrook to jointly present recommendation to management and�or staff prior to implementation. ,I
Based on the findings from the analysis and the accepted recommended changes for process improvement, Springbrook's '
software consultant will provide onsite assistance in the business process change and to train and consult the organization's
end users in acclimating to the newly defined workflow. '
At the end of the on-site training and consulting event, the software consultant will work with the client and the project
manager to complete a review and evaluation of the session and confirm any follow-up items for resolution. The client will
: complete sign off documents.
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DocuSign Envelope ID:852D7D34-6C2F-4EBC-9CD0-F5IACEAAFDDI
��Slpringbrook SOUTH TAHOE PUD, CA - ORDER FORM I 2013
Payment Schedule
� Service Fees Phases 1J $ 8,850.00 $ 2,21250 25%Due upon sig�ing
$ 2,21250 25%Due�on Acceptance of StatemeM of Wark
S 2,212.50 25%Due�on Complelion oF Setup Phase
S 2.212.50 25%Due upon Go-Li�e Acceptance
Tofal Project CoaC E 8.850.00 S 2,212.50 Tdal due upon signing
'Total Project Costs do not include havel,maintenance and/or subscription fces.Maintenance and/or subscription fees are due 6 months&om cantract ezecution.
'It�is Orda Fam shows applicatious C7i�t has piuchased and the amount charged fa each,the cost for�plem�mUon services,and the accompanying aurent maint�ance costs.By signing
the Orda F�m,Client is a�ceing to purchase these applicatia�s unda the umbrella of the original master ageem�t and ihe associated addenda in addition to aay te+ms des�aibed m this
ageem�t to be executed bdwew G7ient and Venda a�to the{gices c�ntained haem.Pricing is based�standard contract Deviations fr�st�dard ca�tract tams may result in modified
prices. Orda Form assumes all products to be impl��ted unda the scbpe of a single project Client caused project delays or requests to implem�t modules separatety may require a change
ad�and additional savices fees. Ttainmg and Business Process Study(BPS)Est�ates do na include travel time a travel expenses."Investrneut will vary based m number of users,
savas and GB bemg backed up.Eledrouic Signatures and Copies of Docum�ts: "[he parties agree that this Ageem�t and�y dher docum�u m�orializing age��ts betwe�the
parties may be ezewted and/or delivered by ekrotronic means,includ'mg,without limitation,electronic si�azures,images of sig�atures,ar copies of original signatures or docum�ts,and may
be dc�ivered by eledronic mail,facsimile uansmission,a atha eledronic or non-dearonic means. All da,vments acecuted and/ar delivered by electronic means shall have the same face and
eBect as an ari�nal,sigaed dacum�t,fa all mtents a�purposes,including,without limitation,all appGcauoos of statutes of&auds,the best evide�ce nile,and any similar iules,stamtes,
regulations,or otha pcinciples of law. The party receiving a docvmmt signed and/ar ddiv�ed by elearooic means may rely on and use such electronic doc�m�ent to the same scape and ext�t
Ias if it wae the originat,hsrd copy da,�um�t duly exawted by the otha p�ty.
Vendor. Springbrook Soflware,Inc. ClienC South Tahoe Publ i c Uti 1 i ty Di st ri ct
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•—�r�•J��.. Tim�Bl edsoe
Name(Print):Tim Ro�ner Name(Print):
Tide•"'^�°"�`;'��^r u„c;nacc ibvnlpnmP�* T;�e: Customer Servi ce Manager
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( 6/11/2013 ��: 6/11/2013
Date•
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Bid Proposal �
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To: V7 South Tahoe PUD From: Gayle Attaway �
Attn: Mary Aisbury Re: Work Order No. 02.11.14003
;
Purpose :
' Additional Training Request> March 31 st-Aprii 4th,2014 s
J Method `
Purpose>Continued Training and Consulting Services for Util'ity Billing from BPR findings s
Consultant:Kevin Peters s
Method:On-Site �
; ,;;� Days: Tuesday,Apri11 st thfu Friday,April 4th,2014
5
. COIISU�IfIg SSMC@S=$4,8�•� `
� Actual travel related expenses witl be invoiced upon `
Travel Expenses are not included in the bid quote,.
campfetion of the session and invoiced at actual costs.
� 800.00 r
� r g0p.00 :
� Bid Pr al Total =
nua rrt nc.�'ease �
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Limftations ' �
'. Appropriate testing and follow-up are included in this bid,however any further training requirements are not covered by f
this bid unless expressly stated. `
Customizations to the standard product may resuft in an increased amaunt of Nme required during upgrades. As a result ;
annual mairrtenance increases may be necessary and will be itemized above'rf appticable. ;
roval. Work cannot proceed until all deposits have been paid ;
Ait Deposit Due amourrts must be paid at the time of bid app �
in full.
Any addition of informafion or deletion of the information listed h8�e a���th'at aze o be�made to th�s proc ss,please 6
around time from the date that we get the signed bid.If there fo 9 0�� $
notify Springbrook Software,in wdting,and retum an updated copy aPPr 6
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Date '
Ignafure �
02.11.14-003
Date: 02/11/14 0624
1000 honer(503)�2240 F��ix (503)820-4537� =
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Bid Proposa!
To: V7 South Tahoe PUD From: Gayle Attaway
Attn: Mary Alsbury Re: Work Order No. 02.11.14-004
Purpose
Phase 4: PreserrtatioNlmplementation Training and Consufting from Business Process Review
Method
Purpose>Phase 4: Presentation/Implementation Training and Consufting from Business Process Review
Consultant:Kevin Peters
Method:On-Site
Days: Tuesday, February 4th-7th,2014
Consufting Services=$4,800A0
Travel Expenses are not included in the bid quote,. Actual travel related expenses will be invoiced upon
completion of the session and invoiced at actuai costs.
Bid Pro osai 800.00
Bid Pro sal Total �•�
Annua aint ncrease WA
s�t ue WA
Limitatfons
Appropriate testing and follow-up are included in this bid,however any further training requirements are not covered by
this bid unless expressly stated.
Customizations to the standard product may result in an inc�easad amount of time required during upgrades. As a result
annual maintenance increases may be necessary and will be itemized abave if applicabte.
All Deposit Due arnounts must be paid at the time of bid approval. Work cannot proceed until all deposits have been paid
in full.
Any addition of informaCbn or deletion of the information listed here will be billable and subject to a 45-60 day tum
around time from the date that we get the signed bid. If there are changes that are to be made to this process,please
notity Springbrook Software,in writing, and retum an updated copy for approval.
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� Date
02.11.14-004
Date: 02/11/14 0626
1000 SW Broadway Suite 1900 Portland,OR 97205
Phone:(503)820-2240 Fax:(503)820-453T
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General Manager
Richard H.5olbrig
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�� Chriy Getalu
James R.Jones
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� �'ublic Uti[ity DiStrict KellySheehan
Eric Schafer
1275 Meadow Cr�t Drive•South Lake Tahoe•CA 96150-7401
t'hone 530 544-6474•Fax 530 54t-0614•wwwstpud.us
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: July 17, 2014
ITEM-PROJECT NAME: Sunset Well Evaluation
REQUESTED BOARD ACTION: Authorize an increase in the amount of$30,417 to
Purchase Order P27525, West Yost Associates (WYA), for added engineering services.
DISCUSSION: During the planning and execution of the Sunset Well Evaluation project,
staff requested that additional tasks be performed by the engineering consultant and
their subcontractors which were not within the original scope of work approved by the
Board on May 1, 2014. Additional field time was also required to complete several tasks
included in the original scope of work. The added work and time required completing
the well cleaning and restoration requires an increase in the present authorization for
this project.
Extra work completed for this project included: (1) Additional time to revise the work
plan and update subcontractors scope of work for the added work items; (2) Added
mobilization for set-up of additional temporary storage and discharge equipment and
maintenance of site BMPs; (3) Added test pumping and sampling for the collection,
analysis and evaluation of Complete Profile samples by Water Systems Engineering
(used to assess potential fouling and corrosion impacts on Sunset Well operation); (4)
Added time for well cleaning by brushing and bailing; (5) Added well cleaning by airlift
pumping; (6) Added chlorine treatment and line swabbing during well restoration; (7)
Added time for swabbing/pump development during well restoration; (8) Credit for
shorter pumping time during flow profiling; and (9) Added time for wefl disinfection and
flushing.
As these extra work items were either not included or required greater than anticipated
time than allotted within the original scope of work, staff recommends that the Board
approve the Budget Augmentation Request submitted by WYA. Approval of the
budget request will raise the contract ceiling of Purchase Order P27525 to $103,571
Funding for this project is being provided on a 50% cost share basis with the EI Dorado
County Water Agency (EDCWA).
-13-
�
1
Ivo Bergsohn,Hydrogeologist
July 17,2014
Page 2
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SCHEDULE: May, 2014-August, 2014
: COSTS: $30,417
ACCOUNT NO: 2029-4405/SUNSET
� BUDGETED AMOUNT REMAINING: Unbudgeted emergency item. Capital reserves will
be used.
ATTACHMENTS: South Tahoe Public Utility District-Sunset Well Evaluation- Budget
Augmentation Request (WYA, July 7, 2014)
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES � NO
CHIEF FINANCIAL OFFICER: YES NO
-14-
N+ESi YC35T
��
ASSOCIATES
Consutting EngYnrrrt
July 7, 2014 Project No.: 489-00-14-02
Mr. Ivo Bergsohn
Hydrogeologist
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe CA 96150
SUBJECT: South Tahoe Public Utility District—Sunset Well Evaluation—Budget
Augmentation Request
Dear Ivo:
In response to direction provided by South Tahoe Public Utility District (District) staff during the
Sunset Well Evaluation project, additional services were performed that increased the level of effort
to complete the project. T'he work plan, reviewed and approved by the District on May 27, 2014,
briefly discussed the additional level of effort required to complete the updated scope of work.
Accordingly, we would like to present the final costs associated with these additional tasks for
your consideration.
Task 1 —Site Visit, Data Compilation and Review
This task consisted of project management duties, data compilation and review, and project
meetings. The task is complete and no additional funds are requested.
Task 2—Work Plan Development
This task consisted of preparing a work plan for the Sunset Well Evaluation, including working
with the District to determine the detailed scope, planning and coordinating work with
subcontractors, preparing a draft work plan, review of the work plan with the District, and
finalizing the work plan. The additional level of effort required to complete this task that was not
contemplated in the proposal includes the following:
1. Review of services provided by Water Systems Engineering
2. Correspondence and contracting with Water Systems Engineering
3. Inclusion of Water Systems Engineering services in the Work Plan
4. Creation of a revised bid sheet and obtaining a new bid from Carson Pump based on
the updated work plan
-15-
2020 Research Park Drive,Suite 100 Davis,CA 95618 Phone 530 756-5905 Fax 530 756-5991 westyost.com
i �
E
Mr. Ivo Bergsohn
� July 7, 2014
. Page 2 �
The additional level of effort was the result of discussions with the District that led to a change in �
the scope of work for the field investigation. The task is currently overcharged by $1,694. T'he
requested fee increase is $1,694. The task is currently complete, and West Yost Associates `
(West Yost)has closed this task to future billings. �
, �
Task 3—Well Evaluation Field Investigation �
�
�
� This task consisted of performing the field work associated with the well rehabilitation, flow �
profiling, water quality testing, and aquifer testing of the District's Sunset Well. The additional
� level of effort not contemplated in the proposal required to complete this task includes �
: the following: �
,
� 1. Additional work performed by Carson Pump(subcontractor) included installation and i
removal of a test pump to perform initial testing, pumping for initial testing, �
� installation and removal of airlift pumping equipment to remove fill from bottom of �
� well after brushing, performing chlorine treatment and line swabbing, a second �
installation and removal of airlift pumping equipment after chlorination, standby time =
during tank discharge, and operating the pump during disinfection activities. �
2. Water Systems Engineering complete well profile analysis. �
�
3. Additional labor by West Yost due to the increased duration of field activities. �
�
Much of the additional work listed above was requested by the District while writing the work �
plan. Also, some of the additional work performed by Carson Pump was requested by the District �
during the field evaluation. The task is currently overcharged by $28,723. This task is now �
' complete, the project is closed and no additional charges will be made. The requested fee increase �
is$28,723. �
�
. Task 4—Technical Report ;
�
; Task 4 consists of data evaluation and report writing. Task 4 is currently being completed and no p
: additional funds are requested at this time. s
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' Budget Augmentation Summary ?
�
In summary, in order to address the additional work efforts performed by West Yost and our '
s
subcontractors in completion of the Sunset Well Evaluation, we request that the above described ;
' scope items and budget adjustments be made to increase our authorized not-to-exceed budget. �
: With these additions, our project budget limit will be increased to $103,571 as shown in the ;
, attached Table l. Final subcontractor invoices for Carson Pump and Water Systems Engineering ;
are included as Attachment A. Table 2 presents an annotated line-item summary of the Carson �
_ Pump invoice compared to their original cost estimate. g
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Mr. Ivo Bergsohn
July 7, 2014
Page 5
Please review our request and call me at your earliest convenience to discuss. Thank you for your
consideration in this matter. We appreciate the opportunity to be of continued service to
the District.
Sincerely,
WEST YOST ASSOCIATES
.,��.��-,..-.
Chris E.Petersen, P.G.
Vice President
CEP:BK:np
attachments
cc: Charles Duncan, West Yost Associates
-19-
W E .S T Y O 5 T A S S O C t A T E S n\c\489\00-14-02�wp�5WWP\BK_Iberg070374�070314_6lbudget
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ATTACHMENT A �
Carson Pump �nvoice �
�j s N P.O. Box 20159 �
Carson City, NV 89721-0159 Date invoice# `
: G�N��`/� �
6/30/2014 3502 �
^
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Bill TO . t
i
West Yost Associates ¢
2020 Reasearch Park Dr. �
Suite#100 t
Davis, CA. 95618 - �
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' P.O.No. TeRns Project �
- I
Net 30 STPUD Sunset Well j
i Description � Qty Rate Amount '
Mobilization and Demobilization of rehabilitation 1 2,500.00 2,500.00
' equipment
Furnish and install discharge piping, booster pumps and 1 1,000.00 1,000.00
� hoses
Fumish 2,20,000 gallon frack tanks 2 1,500.00 3,000.00
Fumish and install silt fence 1 400.00 400.00
Install and remove pre-rehabilitation test pump to 360' 1 3,800.00 3,800.00
Pump well for 2 hrs. 2 200.00 400.00
: Brush blank casing with wire brush for 4 hrs. 4 250.00 1,000.00
Bail well for 1.5 hrs.to 432' 1.5 250.00 375.00
: Brush well for 3 hrs.with nylon brush 3 250.00 750.00
Bail well for 2 hrs.to 435' 2 250.00 500.00
Instafl and remove 430'of 4"pipe for air Ifiting debris 1 1,500_00 1,500.00
from well
Air lift well for 2 hrs. 2 250.00 500.00
Install and remove 2"tremme pipe, mix and inject 5 250.00 1,250.00
chlorine soloution in well
Line swab chlorine in well for 6 hrs total 6 250.00 1,500.00
Fumish 7 gallons of Johnson NW-410 chlorine 7 105.00 735.00
enhancer
Install and remove development tool to 430' 1 3,004.00 3,Q00.00
Develope screened areas in well for 16 hrs. 16 300.00 4,800.00
. Install and remove air reverse pipe to remove debris 1 1,500.00 1,500.00
We are not authorized to collect CA. taxes Subtotal
Sales Tax {7.1%)
Totat
Payments/Credits
Balance Due
-zo-
Page 1
ATTACHMENT A
C � � Carson Pump �t1VO1C@
P.O. Box 20159
G���,� Carson City, NV 89721-0159 Date Invoice#
6/30/2014 3502
Bill To
West Yost Associates
2020 Reasearch Park Dr.
� Suite #100
Davis, CA. 95618
P.O.No. Terms Projed
Net 30 STPUD Sunset Well
Description Qty Rate Amount
Reverse air lift well for 1 hr. 1 250.00 250.00
Install and remove 40hp submersible pump with 2" 1 2,200.00 2,200.00
acoess tube for spinner test
Pump well for 2 hrs. 2 200.OQ 400.00
Drain tanks to sewer for 3 hrs. 3 100.00 300.00
Pump well for 2.5 hrs for spinner survey 2.5 200.00 500.00
1.5 hrs.to drain tanks after survey 1.5 100.Q0 150.00
Conduct post-rehabilitation video survey , 1 900.00 900.00
Install hoses and disinfect well for 5 hrs. 5 100.00 500.00
Drain tanks to sewer 2.5 100.00 250.00
Pump well to tanks to eliminate chlorine for a total of 12 12 100.00 1,200_00
hrs.
We are not authorized to collect CA. taxes
Subto�l $35,160.00
Sales Tax (7.1%) $o.00
Total � $35,,so.00
Payments/Credits �o.00
Balance Due $35,160.00
-21-
Page 2
6
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ATTACHMENT A �
i Water Systems Engineering, Inc. INVOICE �
Po BoX�oo �
- Ottawa, KS 66067-0700 `
7/2/2014 23582 �
�
: �
�
�
_ #
�
; Bill To: �
j West Yost Associates €
� 2020 Research Park Drive, Suite 100 Please Pay ;
Davis, CA 95618 This Amount(US DOLLARS) $1,005.00 �
,
Make checks payable to: Water Systems Engineering, Inc. 1
�
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aPlease check box if address is incorrect or has changed,and ;
indicate change(s)on reverse side. !
� ------------------------�------�-------------------�-------------- '
PLEASE DETACH AND RETURN TOP PORTION WITH PAYMENT ',
j Water Systems Engineering, Inc. '
� PO Box 700
; Ottawa, KS 66067-0700
f 489-00-14-02 Net 30 8/1/2014
Y�"
�
Complete Profile 975.00 975.00
Laboratory Disposal Fees 30.00 30.00
: RE: South Tahoe Public Util. Dist, Sunset Well; samples dated
5/28/14
Lab Report#19859
, Report to Chris Petersen
Subtotal $�,005.00
Sales Tax (0.0%) �o.00
A service charge will 6e added to past due accounts at a rate of 1.5%per month. TOtaI $1,005.00
Annual percentage is 18%. $0.00
Payments/Credits
WATER SYSTEMS ENGINEERING,INC.
An Investigative Water Consul6ng 8�Design Laboratory
Ph.(785)242-6166 Fax(785)?.�2�9411 http://www.h2osystems.com
General Manager
Richard H.9olbrig
� s 1950 • w
� �/ �� a o e Directore
ChriS Cefalu
James R.JoneS
�yi` • + � � . Randy Vogelgesang
I�ub[�c Ut�lity DiStrict KellySheehan
Eric 5chafer
1275 Meadow Grest Drive•5outh Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•WWW.Stpl.il.�.US
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: July 17, 2014
ITEM-PROJECT NAME: Tallac Creek Sewer Crossing
REQUESTED BOARD ACTION: Accept the cost proposal from Insite Land Surveys in the
amount of$5,325 to provide professional land survey services for the Tallac Creek Sewer
Line Protection Project (TLCXNG).
DISCUSSION: In late February, 2014, the District was notified of a concrete encasement
exposed in Tallac Creek,west of the Baldwin Beach parking area. Following
notification, District staff evaluated the sewer line crossing and reviewed available
information in order to complete the required regulatory notifications and permit
applications needed to implement temporary measures for protection of the concrete
encasement from f�rther erosion and to prevent structural failure.
On May 12, 2014, District staff submitted a Clean Water Act Section 401 Water Quality
Certification Application (WQC) to the Lahontan Regional Water Quality Control Board
(LRWQCB) for the project in order to hand-place approximately 170 gravel bags in
Tallac Creek, immediately downstream of the exposed concrete encasement.The
placement of the gravel bags is intended as a temporary measure �ntil a long-term
solution can be defined in coordination with restoration plans being considered for the
area by the United States Forest Service (USFS).
On June 27, 2014, the LRWQCB issued a draft Board Order to support granting an
exemption from certain waste discharge prohibitions in order to allow implementation
of the temporary measures. As a condition of this Order (Monitoring and Reporting
Condition 4.b), the District is required to regularly survey the cross section of Tallac
Creek at the crossing of the concrete encasement; and 15 feet upstream and 15 feet
downstream of this crossing and along a line perpendicular to the concrete
encasement. In order to satisfy this condition, District staff requested that Insite Land
Surveys provide a cost estimate to complete the stipulated inspection surveys and
accompanying survey reporfs for a one-year period.
District staff recommends that the Board accept the cost proposal from Insite Land
Surveys for$5,325 to perform this work. -23-
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Ivo Bergsohn,Hydrogeologist �
` July 17,2014
, Page 2 �
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SCHEDULE: July, 2014 through July, 2015
COSTS: $5,325
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE: Unbudgeted item. Capital reserves will be used.
ATTACHMENTS: Insite Land Survey Tallac Creek Proposal, dated July 9, 2014.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES !1�-�1 NO
CHIEF FINANCIAL OFFICER: YES NO
-24-
AGREEMENT BETWEEN CLIENT AND CONSULTANT
Project No.
Agreement entered into at South Lake Tahoe on this date of July 9,2014 by and between:
Client: South Tahoe PUD Consultant: InSite Land Surveys
Name: Ivo Bergsohn,Contact Name: Stephen Brejc
Address: 1275 Meadow Crest Drive Address: P.O.Box 551085
South Lake Tahoe,CA 96150 South Lake Tahoe,CA 96155
Phone: 543-6204 Phone: 530-577-4815
Fax: 541-4319 Faac: 800-213-1472
Email: ibergsohn@stpud.dst.ca.us Email: chip@insitelandsurveys.com
License No: CA PLS 7949
Client and Consultant agree as follows:
A. Client retains Consultant to perform services for:Tallac Creek Sewer Line Projection Project,
hereinafter called"project"
B. Consultant agrees to perform the following scope of services: Three cross-sections parallel to pipe crossing and 15 feet
upstream and downstream-shots 1 foot apart. The cross-sections shall span from bank to bank within the stream plus 10
feet from the approximate edge of each bank. One longitudinal profile perpendiculaz to the pipe crossing near the center of
the exposed encasement.The longitudinal profile shall span from bank to bank within the stream plus 10 feet from the
approximate edge of each bank or 40 feet upstream or downstream perpendicular to the pipe crossing where no bank is
encountered. -Profile shots 1 foot apart.Cross-sections and profiles to be surveyed 4 times over the next year. Initial
survey to be performed prior to placement of gravel bags used for temporary protection. Deliverable will be a survey report
or map showing the survey results,within ten(10)days after each survey,for a total of four(4)letter reports including
cross-section and profile plots.
C. Client agrees to compensate Consultant for such services as follows:First Survey-Set Control,3 cross-sections, 1 profile-
$1500. All subsequent surveys-each with 3 cross-sections and 1 profile-$1000. Prepare final reports-$825.
D. This agreement is subject to the Provisions of Agreement contained in paragraphs 1 through 12.
PROVISIONS OF AGREEMENT
Client and Consultant agree that the following provisions shall be part of this agreement:
1. Client and Consultant agree to cooperate with each other in order to fulfill their responsibilities and obligations under this
agreement.Both Client and Consultant shall endeavor to maintain good working relationships among members of the
project team.
2. This agreement shall be binding upon the heirs,executors,administrators,successors and assigns of Client and Consultant.
3. This agreement shall not be assigned by either Client or Consultant without the prior written consent of the other.
4. This agreement contains the entire agreement between Client and Consultant relating to the project and the provision of
services for the project.Any prior agreements,promises,negotiations or representations not expressly set forth in this
agreement are of no force or effect. Subsequent modifications to this agreement shall be in writing and signed by both
Client and Consultant.
5. Client acknowledges all reports,plans,specifications,field data and notes and other documents,including all documents on
electronic media,prepared by Consultant are instruments of service,and shall remain the property of Consultant and may
be used by Consultant without the consent of Client.Upon request and payment of all costs involved,Client is entitled to a
copy of all final plans and specifications for use in connection with the project for which the plans and specifications have
been prepared or for any future projects related to the above stated parcel.
1
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6. In accepting and utilizing any drawings,reports and data on any form of electronic media generated and furnished by r
Consultant,Client covenants and agrees that all such electronic files are instruments of service of Consultant,who shall be �
' deemed the author,and shall retain all common law,statutory law and other rights,including copyrights. �
Client agrees not to reuse these electronic files,in whole or in part,for any purpose or project other than the project that is �
the subject of this agreement.Client agrees not to transfer these electronic files to others without the prior written consent °
of Consultant.Client further agrees to waive all claims against Consultant resulting in any way from any unauthorized �
changes or reuse of the electronic files for any other project by anyone other than Consultant. �
7. Client acknowledges Consultant has the right to complete all services agreed to be rendered pursuant to this agreement.n i
the event this agreement is terminated before the completion of all services,unless Consultant is responsible for such early !
termination,Client agrees to release Consultant from all liability for services performed.In the event all or any portion of
the services by Consultant are suspended,abandoned,or otherwise terminated,Client shall pay Consultant all fees and '�
charges for services provided prior to termination,not to exceed the contract limits specified herein,if any. '
� 8. Client agrees to pay a monthly late payment charge,which will be the lesser of one and one-half percent
' (1-1/2%)per month or a monthly charge not to exceed the maximum legal rate,which will be applied to any unpaid balance
commencing thirty(30)days after the date of the billing.
. 9. Client acknowledges and agrees that if Consultant provides surveying services,which services require the filing of a Record
of Survey in accordance with Business and Pmfessions Code section 8762,or a Corner Record pursuant to Business and
Professions Code section 8'773,all of the costs of preparation,examination and filing for the Record of Survey or Corner
Record will be paid by Client as extra services..
10. In the event of any litigation arising from or related to the services provided under this agreement,the prevailing party will
: be entitled to recovery of all reasonable costs incurred,including staff time,court costs,attomeys' fees,experts'fees and
other related expenses.
11. Client agrees that in the event Consultant institutes litigation to enforce or interpret the provisions of this agreement,such
litigation is to be brought and adjudicated in the appropriate court in the county in which Consultant's place of business is
located,and Client waives the right to bring,try or remove such litigation to any other county or judicial district.
_ 12. Client agrees to limit the liability of Consultant,its principals,employees and subconsultants,to Client and to all
contractors and subcontractors on the project,for any claim or action arising in tort,contract,or strict liability,to the sum of
$50,000 or Consultant's fee,whichever is greater.Client and Consultant acknowledge that this provision was expressly
negotiated and agreed upon.
IN WIT'NESS WHEREOF,the parties hereby execute this agreement upon the terms and conditions stated above.
Client: Consultant: InSite Land Surveys
By: By:
. Name: Name: Stephen Brej c
Title: Title: Professional Land Surveyor
Date Signed: Date Signed: 7/9/2014
Client should mail completed contract to the address shown for Consultant.
2
' -26-
General Manager
� • 1950 • w Richard H.Solbrig
� � out a oe
Director5
ChriS Cefalu
�� .'�� JameS R.JoneS
- �'u b I i c U ti I ity D i�tri ct Randy Vogelge5ang
Kelly 5heehan
Eric 5chafer
1275 Meadow CreSt Drive•5outh Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.u5
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Randy Curtis, Manoger of Field Operations
MEETING DATE: July 17, 2014
ITEM-PROJECT NAME: Tahoe Woods Sewer Main Line Transfer
REQUESTED BOARD ACTION: Approve transfer of ownership of the District's sewer main
line to Tahoe Woods, LLC Condominium Development (APN #29-095-06).
DISCUSSION: The 6" X 150' sewer main located on the developer's property was
installed in 1959 to service the parcel for future development. A mobile home park was
originally built on the site which totaled 24+ mobile homes. All mobile homes have been
removed and site graded and new utilities, including sewer lines, have been installed.
There are currently 7 buildings (14 condominiums) and a central Homeowners
Association building under construction at this time. The District's sewer main line was
located at the end of Manzanita Avenue and extended into the property 150' with a
flush inlet at the termination.There was not a recorded easement on file; at that time a
city road was to be extended through the property but never happened (and wifl not).
The developer has connected the new sewer laterals to the existing line and
constructed a new manhole; all have been inspected by the District's Inspections
Department. Staff would like to transfer ownership of the 150' sewer main line to the
property owner, including all future maintenance and repairs. District maintenance
crews can stil� access the main line from Manzanita Avenue. This will eliminate the need
for easement access and crews on private property. The Tahoe Woods, LLC are in
complete agreement with this proposal.
SCHEDULE: ASAP
COSTS:
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Letter to Tahoe Woods, LLC, Map of Location, Sewer Main Line Transfer
Agreement
CONCURRENCE WITH REQUESTED ACTION: CATEGORY:
GENERAL MANAGER: YES � NO
CHIEF FINANCIAL OFFICER: YES -27yV0
General Manage
Richard H.Solbri
� • �� • �
O �� ^ �� Director
� ChriS Cefal
�'i Jamey R.Jone
;�,: � � � � � Kandy Vogelge5an
� pubi�c Ut�l�ty D�Str�ct KellySheeha
Eric Schafe
1275 Meadow CreSt Drive•South Lake Tahoe•CA 96t50-7401
Phone 530 5Q4-6474•Fax 530 541-0614•www,s�.u5
July 7, 2014
Tahoe Woods LLC
Attn: Tanner Judkins
3987 Cedar Ave
South Lake Tahoe, CA
Eldorado County
RE: Tahoe Woods Development on APN#29-095-06
Dear Tanner,
The letter follows on our conversations concerning that portion of the South Tahoe Public Utility District's
("District�') sewer line that is located on Tahoe Woods' property j"Sewer line"). The purpose of the letter is to
outline the process for the District to transfer the Sewer Line to Tahoe Woods.
The District intends to submit the proposed transfer of the Sewer Line for consideration and approval by the
District's Board of Directors on July 17, 2014. If approved, the District will prepare a document to transfer
ownership to Tahoe Woods and submit it for approval by Ta�oe Woods' Board of Directors and signature by its
president.
This will allow Tahoe Woods to have ownership and control of all sewer lines and laterals (new and existing)
located on its property which will avoid the District needing to access your property. The service laterals for
each of the Townhomes currently under construction will connect to the Sewer Line, which will continue to
connect to the District sewer main located in the public right-of-way.
If you have any question, please feel free to contact me.
T'hanks Regards,
Randy Curtis
Manager of Field Operations
South Tahoe Public Utility District
(530)543-6251
-29-
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SEWER MAIN LINE TRANSFER AGREEMENT
This Sewer Main Line Transfer Agreement (°Agreement") is made by and
between the South Tahoe Public Utility District, a California public agency formed in
1950 pursuant to the Public Utility District Act ("DistricY'), and Tahoe Woods, LLC, a
California Limited Liability Company (°Tahoe Woods") on this day of , 2014
("Effective Date"), with reference to the following facts and intentions.
RECITALS
A. The District owns and operates a domestic water treatment and
distribution system and a wastewater collection and treatment system for the beneficial
use of the District and its customers located within the City of South Lake Tahoe and
certain portions of the County of EI Dorado, State of California;
B. Tahoe Woods is developing a common interest development on Assessor
Parcel Number 29-095-06 located in the City of South Lake Tahoe, EI Dorado County,
California ("Property");
C. The District owns a sewer main line and manhole located on the Property
(collectively the °Sewer Main Line")that is described in the attached Exhibit"A,"which is
incorporated by this reference; and,
D. Tahoe Woods desires to acquire, and the District agree to transfer, the
Sewer Main Line pursuant to the terms and conditions of this Agreement.
NOW, THEREFORE, the parties agree as follows:
1. Transfer of Sewer Main Line. As of the Effective Date, and in
consideration of Tahoe Woods becoming responsible for the Sewer Main Line, the
District transfers ownership of the Sewer Main Line to Tahoe Woods and Tahoe Woods
accepts ownership of the Sewer Main Line.
2. Responsibilitv for the Sewer Main Line. As of the Effective Date,
Tahoe Woods shall be responsible for the Sewer Main Line including, but not limited to,
cleaning, maintenance, repair, and replacement.
3. Disclaimer of Warranties. The District transfers to Tahoe Woods, and
Tahoe Woods accepts, the Sewer Main Line in its present"AS-IS," "WHERE-IS"
condition, with all faults and without any warranty whatsoever, express or implied. The
District disclaims all implied warranties of inerchantability and fitness for a particular
purpose. The District and Tahoe Woods acknowledge and agree that, except as
otherwise expressly provided elsewhere in this Agreement, neither party has made any
representations, warranties, o�agreements as to any matter concerning the Sewer Main
Line. Tahoe Woods represents and waRants to the District that it has made its own
independent inspection and investigation of the Sewer Main Line.
4. Indemniiv. Tahoe Woods shall indemnify, defend and hold harmless the
District and its directors, elected officials, officers, agents, contractors and employees,
from and against any and all claims, liabilities, damages, losses, costs and expenses of
1 of 3
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037627\0008\11428263.1
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any nature whatsoever, including attorneys, paralegals and expert fees and costs which �
arise out of, relate to or result from Tahoe Woods, and its officers, employees, agents, v
'� contractors, engineers and consultants, ownership, operation, maintenance, and repair �
' of the Sewer Main Line, as of the Effective Date, except to the extent of any liability, �
i
loss, cost or expense caused by the District's active negligence or willful misconduct. �
i
5. General Provisions. '
� I
5.1. Recitals. The recitals stated at the beginning of this Agreement of
, any matters or facts shall be conclusive proof of the truthfulness thereof and the terms
and conditions of the recitals, if any, shall be deemed a part of this Agreement.
5.2. Notices. All notices, approvals, acceptances, requests, demands
� and other communications required or permitted, to be effective, shall be in writing and
shall be delivered, either in person or by mailing the same by United States mail
(postage prepaid, registered, or certified, return receipt requested) or by Federal
Express or other similar overnight delivery service, to the party to whom the notice is
directed at the address of such party as follows:
TO: The District: South Tahoe Public Utility District
` 1275 Meadow Crest Drive
, South Lake Tahoe, California 96150
Attn: Timothy Bledsoe, Customer Service Mgr.
TO: Tahoe Woods:
Any communication given by mail shall be deemed delivered finro (2) business
days after such mailing date, and any written communication given by overnight service
shall be deemed delivered one (1) business day after the dispatch date. Either party
may change its address by giving the other party written notice of its new address.
5.3. Successors and Assiqns. This Agreement shall be binding on and
shall inure to the benefit of the parties and their respective heirs, successors and
assigns. Nothing in this Agreement, expressed or implied, is intended to confer on any
person other than the parties or their respective heirs, successors and assigns, any
rights, remedies, obligations or liabilities under or by reason of this Agreement.
5.4. Counterparts. This Agreement may be executed in any number of
, counterparts, each of which shall be deemed to be an original, but all of which shall
constitute one and the same instrument.
5.5. Governinq Law. This Agreement shall be governed by and
interpreted in accordanc�With, the laws of the State of California, with venue proper only
in the County of EI Dorado, State of California.
5.6. Attornev Fees. If any legal proceeding (lawsuit, arbitration, etc.),
including an action for declaratory relief, is bFought to enforce or interpret the provisions
of this Agreement, the prevailing party shall be entitled to recover actual attomeys'fees
and costs, which may be determined by the cou�t in the same action or in a separate
2 of 3
- -32-
037627\0008\11428263.1
action brought for that purpose. The attorneys' fees award shall be made as to fully
reimburse for all attorneys'fees, paralegal fees, costs and expenses actually incurred in
good faith, regardless of the size of the judgment, if being the intention of the parties to
fully compensate for all attorneys'fees, paralegal fees, costs and expenses paid or
incurred in good faith.
5.7. Authoritv. The individuals executing this Agreement represent
and warrant that they have the authority to enter into this Agreement and to perform all
acts required by this Agreement, and that the consent, approval or execution of or by
any third party is not required to legally bind either party to the terms and conditions of
this Agreement.
5.8. Entire Aqreement. This Agreement contains the entire
understanding and agreement of the parties, and supersedes all prior agreements and
understandings, oral and written, befinreen the parties. There have been no binding
promises, representations, agreements, warranties or undertakings by any of the parties,
either oral or written, of any character or nature, except as stated in this Agreement.
This Agreement may be altered, amended or modified only by an instrument in writing,
executed by the parties to this Agreement and by no other means. Each party waives its
future right to claim, contest or assert that this Agreement was modified, canceled,
superseded or changed by any oral agreement, course of conduct, waiver or estoppel.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
Effective Date.
DISTRICT
South Tahoe Public Utility District
By:
Eric Schafer, Board President
ATTEST:
By:
Melonie Guttry, Clerk of the Board/
Executive Services Manager
TAHOE WOODS, LLC
By:
(Name/Title)
3 of 3
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037627�0008\114282631
General Manager
Richard H.5olbrig
� . 1950 •
w� O � y a o e Director5
Ghris Cefalu
JameS R.JoneS
'�!"�� � , , � � Randy Vogelgeeang
�`" 1�u b I f c U ti I ity D i 5tri ct Kelly 5heehan
Eric 5chafer
1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-740t
i'hone 530 54�4-6474•Fax 530 541-0614•www.stpud.u5
BOARD AGENDA ITEM 4 f
TO: Board of Directors
FROM: John Thiel, Principal Engineer
MEETING DATE: July 17, 2014
ITEM-PROJECT NAME: Primary Clarifier and Aeration Basin Rehabilitation
REQUESTED BOARD ACTION: Authorize Task Order Amendment 4B to HDR, Inc., in the
amount of$69,945 for additional engineering work for the rehabilitation of Primary
Clarifier No. 2 (PC2) and Aeration Basin No. 1 (AB1�.
DISCUSSION: In December, 2012, the Board authorized HDR to perform an evaluation
of concrete structures and coating systems within the wastewater treatment plant.
During that evaluation,we found significant problems with Primary Clarifier No. 1 (PC1)
and PC2, including coating failures and deterioration in metal and concrete structures.
Deterioration of the concrete and appurtenant structures on the Aeration Basins was
also found.
Since that evaluation work was completed, Plant Operations has experienced
increasing failures with the fine bubble aeration system which is over 27 years old and
has exceeded its 20-year life expectancy. This has required expedient repairs from
Heavy Maintenance. The repairs are difficult because the pipe,which is predominantly
PVC, has become weak and brittle with time, and because the system parts are not
standard or readily available and must be custom fabricated or field adjusted. AB 1 is in
the greatest need of repair and is used the most in the treatment process.
Based on the condition assessments including the initial evaluation report and
subsequent condition assessments, life cycle analysis, budget and operational
considerations, staff has determined that the best course of oction is to complete
the rehabilitation on PC2 and AB1 in a combined project to be completed in 2015.
The District has requested a proposal from HDR to modify the existing work in progress,
which included design work for the rehabilitation of PC 1 and PC2, to perform a
hydraulic analysis of the ABl influent system, and to prepare the plans and specs to bid
the PC2 / AB1 project out for construction in 2015. Staff recommends approval of an
amended Task Order for HDR based on the attached Scope of Work and Cost Estimate.
-35-
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John Thiel,Principal Engineer i
July 17,2014 �
Page 2 i
:
SCHEDULE: Upon Board Approval
COSTS: $69,945 (Existing Task Order 4 and Amendment 4A = $146,103)
ACCOUNT NO: 1029-7009/PC1 RHB
BUDGETED AMOUNT AVAILABLE: $ 287,428
AITACHMENTS: HDR Scope of Work, Cost Proposal.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
SCOPE OF WORK —AMENDMENT
July 2014
HDR Engineering, Inc.
South Tahoe Public Utility District
Primary Clarifier and Aeration Basin Rehabilitation Projects
The following scope of work involves engineering services during design of the additional
aeration basin rehabilitation project(PROJECT) for the South Tahoe Public Utility District
(OWNER). The sections below outline the changes to the existing scope of work that includes
the original scope dated 8/2/2013 and Amendment A dated 3/20/2014.
TASK 3 - DESIGN SERVICES
Design services will be modified as described in the following sections to:
1. Include a preliminary design summary technical memorandum (TM) for AB 1 (See
Subtask 3.1)
2. Modify the PROJECT contract documents and cost estimates to remove PC 1, add AB 1,
and modify the rehabilitation in PC 2. (See Subtask 3.2 through 3.4)
3. Modify the project schedule to provide a bid package for PC 2 and AB 1 to enable
construction in the summer of 2015.
4. Place on hold all work on PC 1 until further work is authorized from the OWNER.
Subtask 3.1 —Aeration Basin No. 1 Preliminary Design Summary Memorandum
Subtask 3.1.1 a will be added to the scope. This subtask includes a preliminary summary of the
AB 1 rehabilitation design. The purpose of this document will be to outline the scope of
rehabilitation work to be designed and confirm that the design team and District are in agreement
with the proposed work. The TM will include a hydraulic analysis of the aera.tion basin inlet
piping and effluent weirs. The analysis will assume the basins remain as complete mix reactors
with a static piping configuration. The analysis will assume a typical flow range of 5 to 12 mgd
per basin,with the intent of maintaining as even flow distribution through the basin as possible
in this range. Analysis will consider maximizing flow into the aeration basins. The modeling will
be conducted using Visual Hydraulics software and using the elevations and hydraulic grades at
the AB Splitter Box provided by OWNER from Cazollo's report or Record Drawings.
A conference call meeting will be held to discuss the AB 1 preliminary design summary TM and
revisions to the TM will be made based on meeting discussions. A preliminary construction cost
estimate will be included in the summary TM.
Deliverable: Draft and Final Preliminary Design Summary TM
�
6/19/2��4 A-1
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� Subtask 3.2 - Contract Drawings �
: The following table shows the modified preliminary list for the addition of AB 1, removal of PC
i
1, and modifications of PC 2. Eight(8) additional sheets will be added to the PROJECT for the
addition of AB 1 to the scope of work. The drawing sheets created for PC 1 will be placed on ',
• hold until further work is authorized by the OWNER. The PC 1 drawings were completed to
approximately the 75%level when placed on hold. '
Preliminary List Additional Drawings
� . � . �- . .
•_. . . _.., ' . .�,r;.. . 1.` - - . ,
; U@II#O�'f�A ` . . �
1 AB 1 Demolition Plans and Sections 1
2 AB 1 Demolition Plans and Sections 2
StructuraUProcess ,
� 3 AB 1 Modification Plans
4 AB 1 Modification Sections and Details 1
5 A61 Modi�cation Sections and Details 2
6 AB 1 Modification Sections and Details 3
�oatiitg
7 AB 1 Sections and Details 1
8 AB 1 Sections and Details 2
; Deliverables: Five sets of half-size (I1"x 17') 90 and 100 percent drawings.
Subtask 3.3 - Technical Specifications
Specifications will be prepared in CSI format using Microsoft Word. The specifications will be
: modified to include the rehabilitation of AB 1,removal of PC 1 and incorporate modifications to
the rehabilitation of PC 2.
Subtask 3.4 - Cost Estimates
Engineer's opinion of construction cost will be prepared in Microsoft Excel. The construction
cost estimate will be modified to include the rehabilitation of AB 1,removal of PC 1 and
incorporate modifications to the rehabilitation of PC 2.
Deliverables: Five copies of the engineer's opinion of construction cost at the 90 and 100
percent design stages.
6/19/2��4 A-2
Subtask 3.5 - Design Review Meetings
No additional design review meetings will be added to the PROJECT. The design meetings
added for the design of PC 2 will be used to complete the design of AB 1 and PC 2.
Subtask — Bidding Services / Project Close Out
No changes are required to the bidding services and project closeout task.
INFORMATION TO BE PROVIDED BY OWNER
This proposal assumes the following information will be provided to HDR by OWNER:
1. Record Drawings for the Aeration Basins.
2. Plant hydraulic grade line including maximum water surface elevation in the aeration
basin splitter box.
3. Carollo TM hydraulic grade line calculations.
6/19/21��4 A-3
.
i
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' I
i
SCOPE OF WORK—AMENDMENT '
(June 2014)
HDR Engineering, Inc.
" South Tahoe Public Utility District
Primary Clarifier and Aeration Basin Rehabilitation Projects
The following scope of work involves engineering services during design of the additional
: aeration basin rehabilitation project(PROJECT) for the South Tahoe Public Utility District
(OWNER). The sections below outline the changes to the existing scope of work that includes
r the original scope dated 8/2/2013 and Amendment A dated 3/20/2014.
TASK 3 - DESIGN SERVICES
. Design services will be modified as described in the following sections to:
; 1. Include a preliminary design summary technical memorandum(TM) for AB 1 (See
Subtask 3.1)
2. Modify the PROJECT contract documents and cost estimates to remove PC 1, add AB 1,
and modify the rehabilitation in PC 2. (See Subtask 3.2 through 3.4)
3. Modify the project schedule to provide a bid package for PC 2 and AB 1 to enable
: construction in the summer of 2015.
4. Place on hold all work on PC 1 until further work is authorized from the OWNER.
Subtask 3.1 —Aeration Basin No. 1 Preliminary Design Summary Memorandum
Subtask 3.1.1a will be added to the scope. This subtask includes a preliminary summary of the
, AB 1 rehabilitation design. The purpose of this document will be to outline the scope of
; rehabilitation work to be designed and confirm that the design team and District are in agreement
� with the proposed work. The TM will include a hydraulic analysis of the aeration basin inlet
piping and effluent weirs. The analysis will assume the basins remain as complete mix reactors
with a static piping configuration. The analysis will assume a typical flow range of 5 to 12 mgd
; per basin, with the intent of maintaining as even flow distribution through the basin as possible
in this range. Analysis will consider maXimizing flow into the aeration basins. The modeling will
be conducted using Visual Hydraulics software and using the elevations and hydraulic grades at
the AB Splitter Box provided by OWNER from Carollo's report or Record Drawings.
A conference call meeting will be held to discuss the AB 1 preliminary design summary TM and
revisions to the TM will be made based on meeting discussions. A preliminary construction cost
estimate will be included in the summary TM.
, Deliverable: Draft and Final Preliminary Design Summary TM
6/19/2$�4 A-1
Subtask 3.2 - Contract Drawings
The following table shows the modified preliminary list for the addition of AB 1, removal of PC
1, and modifications of PC 2. Eight(8) additional sheets will be added to the PROJECT for the
addition of AB 1 to the scope of work. The drawing sheets created for PC 1 will be placed on
hold until further work is authorized by the OWNER. The PC 1 drawings were completed to
approximately the 75% level when placed on hold.
Preliminary ListAdditional Drawings
. � . �- . .
�@1n�1'itlt�n • �. . .. -, - ,
1 AB 1 Demolition Pians and Sections 1
2 AB 1 Demolition Pians and Sections 2
Str�cGi�aiUProcess
3 AB 1 Modification Plans
4 AB 1 Modification Sections and Details 1
5 AB 1 Modification Sections and Details 2
6 AB 1 Modification Sections and Details 3
Coat�Rg
7 AB 1 Sections and Details 1
8 AB 1 Sections and Details 2
Deliverables: Five sets of half-size (I1"x 17') 90 and 100 percent drawings.
Subtask 3.3 - Technical Specifications
Specifications will be prepared in CSI format using Microsoft Word. The specifications will be
modified to include the rehabilitation of AB l,removal of PC 1 and incorporate modifications to
the rehabilitation of PC 2.
Subtask 3.4 - Cost Estimates
Engineer's opinion of construction cost will be prepared in Microsoft Excel. The construction
cost estimate will be modified to include the rehabilitation of AB l,removal of PC 1 and
incorporate modifications to the rehabilitation of PC 2.
Deliverables: Five copies of the engineer's opinion of construction cost at the 90 and 100
percent design stages.
6/19%2��14 A-2
'. I
�
9
�
f
�
I
. i
Subtask 3.5 - Design Review Meetings
No additional design review meetings will be added to the PROJECT. The design meetings ',
added for the design of PC 2 will be used to complete the design of AB 1 and PC 2.
Subtask — Bidding Services / Project Close Out
No changes are required to the bidding services and project closeout task.
INFORMATION TO BE PROVIDED BY OWNER
_ This proposal assumes the following information will be provided to HDR by OWNER:
1. Record Drawings for the Aeration Basins.
2. Plant hydraulic grade line including maximum water surface elevation in the aeration
basin splitter box.
3. Carollo TM hydraulic grade line calculations.
' 6/19%2$�4 A-3
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General Manager
Richard H.5olbrig
� ���
� ��.+ � � + Directors
� �-� ChriS Cefalu
�,,,I� JameS R.JoneS
� � � � � Randy Vogelge5ang
�" 1�ubl�c Ut�iity D��-Gri�-� KellySheehan
Eric 5chafer
1275 Meadow CreSt prive•5outh take Tahoe•CA 96150-740t
Ffior�53D 544-6474•�ax 530 541-06i4•www.�tpud.us
BOARD AGENDA ITEM 4g
TO: Board of Directors
FROM: Shannon Cotulla, Engineering Department Manager
MEETING DATE: July 17, 2014
ITEM- PROJECT NAME: 2014 State Streets Waterline Project
REQUESTED BOARD ACTION: Approve Change Order No. 1 to Gerhardt and Berry
Construction (G8�B) for a credit to the District in the amount of$36,393.19
DISCUSSION: The project was bid with 13 verticai offsets that wouid have required the
contractor to bore and jack a new waterline beneath the 1960's era Asbestos Cement
Force Main on Tahoe Keys Blvd.
After the bid, additional investigation was done which revealed that the Force Main
was deeper than previously thought. It was decided that it would reduce the risk to the
Force Main and it would be in the best interest of the District to have the contractor
install the new waterline above the Force Main rather than boring underneath.
In discussions with G8�B about how this work would be performed and paid for, it was
revealed how they developed the bid for the work. They calculated their direct cost to
perform the work, and then distributed their overhead and profit to the lump sum pay
items. The Contractor provided his bidding documentation which indicates that on
each of the 13 Verfical Offset Pay Items he included $5,500 of profit and overhead.
G8�B requested that they be paid the $5,500 on each of the 13 Vertical Offset Pay
Items.
The 13 crossings of the Force Main were performed on a Time and Materials basis. Our
specification 00 72 00 Part 2.10 covering Extra Work indicates that we will pay a markup
on Direct Labor Costs of 35%to account for "Tools, Supplies, Supervision, Overhead,
and Profit." G8�B has agreed that if they are paid the requested $5,500 on each of the
13 Vertical Offsets, they should not be paid the 35% markup on Direct Labor.
Change Order No. 1 for a credit to the District in the amount $36,393.19 addresses the =
above described change in the scope of work for the following 5 of the 13 Vertical
Offset Pay Items. The amounts reflect paying $5,500 for the overhead and profit
included in the bid and paying for the revised scope of work on a Time and Materials
basis without the 35% markup on Direct Labor for overhead and profit:
-45-
Shannon Cotulla '
July 17,2014
Page 3 '
(A) Decrease Bid Item 50 to adjust for work paid on a Time and Materials basis for
unknown condition, from a lump sum amount of$23,899, to a final cost of$23,019.38,
for a total credit to the District of $879.62.
(B) Decrease Bid Item 55 to adjust for work paid on a Time and Materials basis for
; unknown condition from a I�mp sum amount of $24,260, to a final cost of$20.495.26, for
a total credit to the District of$3,764.74.
(C) Decrease Bid Item 58 to adjust for work paid on a Time and Materials basis for
unknown condition from a lump sum amount of$22,970, to a final cost of$11,438.20, for
a total credit to the District of$11,531.79.
(D) Decrease Bid Item 60 to adjust for work paid on a Time and Materials basis for
unknown condition from a lump sum amount of$22,970, to a final cost of$12,639.14, for
a total credit to the District of$10,330.85.
(E) Decrease Bid Item 62 to adjust for work paid on a Time and Materiats basis for
unknown condition from a lump sum amount of$22,920, to a final cost of$13,033.81, for
. a total credit to the District of$9,886.19.
Staff recommends approval of Change Order No. 1 to G8�B for a credit to the District in
the amount of$36,393.19
SCHEDULE: Upon Board Approval
COSTS: Credit to District for$36,393.19
ACCOUNT NO: 2029-8306/STATES
BUDGETED AMOUNT AVAILABLE: $869,807
ATTACHMENTS: Change Order No. 1
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES • NO
CHIEF FINANCIAL OFFICER: YES -46 NO
ovtN TA CHANGE ORDER NUMBER 01
_ Project: 2014 STATE STREETS WATERLINE PROJECT
;�=
BewQ'�1950'w9`6`G� Contractor: Gerhardt and Berrv Construction
anunr u��
Date: 07.17.2014 PO #: P27512
The Contract Shall Be Changed As Foilows:
A) Decrease Bid Item 50 to adjust for work paid on time and materials basis for a change in
scope of the work, from a lump sum amount of$23,899 to a final cost of$23,019.38 (Daily
Work Report#1166) for a credit to the District in the amount of$879.62.
TOTAL FOR ITEM A: <$879.62>
B) Decrease Bid Item 55 to adjust for work paid on time and materials basis for a change in
scope of the work, from a lump sum amount of$24,260, to final cost of$20,495.26 (Daily
Work Report#2582) for a credit to the District in the amount of$3,764.74.
TOTAL FOR ITEM B: <$3,764.74>
C) Decrease Bid Item 58 to adjust for work paid on time and materials basis for a change in
scope of the work, from a lump sum amount of$22,970, to a final cost of$11,438.21 (Daily
Work Report #2589) for a credit to the District in the amount of$11,531.79.
TOTAL FOR ITEM C: <$11,531.79>
TOTAL FOR CHANGE ORDER NO. 1 IS A+B+C+D+E _ <$36,393.19>
� , : .
;. ,:.. :;.� :.. Dii�lair.A�ncrru�i�s:` . �oiil�rac�'I`i�rae.
Original Contract $3,346,572.70 184 Calendar Days
Previous Change Order $0.00 0 Calendar Days
Current Contract $3,346,572.70 184 Calendar Days
THIS CHANGE ORDER <$36,393.19> 0 Calendar Days
New Contract Total $3,310,179.51 184 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof.The change
in contract price and/or contract time noted is full settlement for costs incurred because of the change(s)
described, unless specifcally noted in individual description(s).
Date:
Authorized By STPUD Board President
Date:
Accepted By Contractor
Date:
Reviewed By
-47- 1
F �
�
, �
�
D) Decrease Bid Item 60 to adjust for work paid on time and materials basis for a change in �
scope of the work, from a lump sum amount of from bid amount of$22,970, to a final cost �
of$12,639.15 (Daily Work Report#2586) for a credit to the District in the amount of !
f
' $10,330.85. '
;
TOTAL FOR ITEM D: <$10,330.85> i
�
E) Decrease Bid Item 62 to adjust for work paid on time and materials basis for a change in
scope of the work, from a lump sum amount of from bid amount of$22,920, to a final cost
of$13,033.81 (Daily Work Report#2584) for a credit to the District in the amount of
$9,886.19.
° TOTAL FOR ITEM E: <$9,886.19>
TOTAL FOR CHANGE ORDER NO. 1 IS A+B+C+D+E <$36,393.19>
; -48- 2
General Manager
Richard H.5olbrig
� • 1�� w8t
�O�' n � 1� I°'� /�"'� /"� Directors
� �j �� � �f'r ChriS Cefalu
i"'�� �„'/ LJ James R.Jones
.� � pU�IIG Utl�[��i C�l�tt"IC� RandyVogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-740t
f'hone 530 54�4-6474•Fax 53Q 541-Q614•www.stpud.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: James Cullen, Inspections Supervisor
MEETING DATE: November 21, 2013
ITEM- PROJECT NAME: Water Meters
REQUESTED BOARD ACTION: (1) Authorize exception to bidding procedures as outiined
in the Purchasing Policy for a sole source purchase of standardized supplies; and
(2) Authorize purchase of Sensus MXUs and meters from Western Nevada Supply in the
amount of $24,635.88 including tax.
DISCUSSION: Staff would like to purchase a total of 129 water meters to replace
outdated meters.
To ensure that all parts will perform with the District's electronic meter reading system,
the District only purchases meters and MXUs manufactured by Sensus (as reauthorized
by the Board on May 21, 2009). Western Nevada Supply is the sole source supplier for
Sensus in this area.
This item has been reviewed by the District's Purchasing Agent.
SCHEDULE: Order by February 15, 2013
COSTS: $24,635.88 (includes tax and freight)
ACCOUNT NO: 2038-8472
BUDGETED AMOUNT AVAILABLE: $18,784 ;
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES �t� NO
CHIEF FINANCIAL OFFICER: YES NO
-49-
��V7H TAHOF
_ - `,�..-_
„ . 6�
Ay„-C�'er • 1950 ��sS`'
��UTILITY D�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director Jpmes R. Jones, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 3, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer, Directors Cefalu, Jones, Vogelgesang
Absent: Director Sheehan
Staff: Brian Bartlett, Tim Bledsoe, Linda Brown, Shannon Cotulla, Melonie Guttry, Paul Hughes,
Attorney Gary Kvistad, Ken Phillips, Paul Sciuto
CONSENT CALENDAR:
Moved Cefalu / Second Vogelgesanq / Schafer Yes / Cefalu Yes / Jones Yes / Vogelgesang Yes /
Sheehan Absent to approve the Consent Calendar as presented.
a. Surplus Vehicles -Authorized Baxtin Management Group to auction District Surplus Vehicle.
b. TJ MAXX Project-Authorized the Board President to execute the Acknowledgement of the
Irrevocable Offer to Dedicate, Certificate of Acceptance and adopt Resolution No. 2957-14
accepting the Garfinkle Water Main Extension and record these items with the EI Dorado
County Recorder.
c. Annual Software Support Costs for Utility Billing Software-Approved Purchase Order No. 27660
for payment to Springbrook Software, Inc., for utility billing software maintenance and support
in the amount of$23,324.76.
d. Annual Software Support Costs for Financial/Human Resource Software-Approved Purchase
Order No. P27709 for payments to SunGard Public Sector for annual maintenance costs in the
amount of $19,650.13.
-51-
� REGULAR BOARD MEETING MINUTES-July 3, 2014 PAGE-2
e. Data Storage Replacement Project-Approved data storage replacement project in the
Fiscal Year 2014/15.
' f. Regular Board Meeting Minutes: June 19, 2014-Approved June 19, 2014 Minutes.
ITEMS FOR BOARD ACTION:
a. Terminate Emergency Action-Sunset Well Evaluation-Staff gave an update and distributed
invoices including the project total costs of$26,506.
Moved Vogel eg_sang /Second Cefalu /Schafer Yes /Cefalu Yes/ Jones Yes /Voaelctesanq
Yes / Sheehan Absent to terminate emergency action to install a replacement submersible
pump and motor at Sunset Well.
; b. Payment of Claims
; Moved Cefalu /Second Schafer / Schafer Yes / Cefalu Yes/Jones Yes / Vogelgesan Yes
Sheehan Absent to approve Payment of Claims in the amount of$1,702,476.84.
STANDING AND AD-HOC COMMITTEE REPORTS:
� Legislative Advocacy Ad-Hoc Committee-President Schafer appointed an ad-hoc committee of
: Schafer and Jones to review legislative advocacy. Please let committee members know if you have
comments to share.
BOARD MEMBER REPORTS:
: Nothing to report.
' EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is August 13, 2014, here in the District Board Room. Please let staff know if you plan
to attend.
. GENERAL MANAGER REPORT:
_ Paul Sciuto gave an update on the Public Outreach program plans now that the Prop 218 process is
complete. He further announced Hal Bird, Alpine County Land Application Manager, is currently on
leave and plans to retire from the District immediately following leave. Diamond Valley Ranch staff
will report to Sciuto in the interim and he and Solbrig will discuss the next steps.
STAFF/ATTORNEY REPORTS:
" TJ Maxx Mainline Update-Staff reported negotiations are underway regarding the line upgrade and
an update will be given at the next meeting.
Sustainable Ground Water Management-Attorney Kvistad gave an update on several bills
proposed to the California legislature.
ADJOURNMENT TO CLOSED SESSION: 2:35 p.m.
RECONVENED TO OPEN SESSION: 2:50 p.m.
-52-
REGULAR BOARD MEETING MINUTES-July 3, 2014 PAGE-3
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation
re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs.South Tahoe Public
Utility District.
No reportable Board action.
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for
conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the
States of California, Delaware, Florida, Nevada, and Tennessee and Commonwealths of
Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa
Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the
Central District of California.
No re�ortable Board action.
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for
conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case
No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reportable Board action.
ADJOURNMENT: 2:51 p.m.
Eric Schafer, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
f
-53-
General Manager
Richard H.5olbrig
�" � 1 G�
���, � �� � �� Directors
ChriS Cefalu
James R.JoneS
� �" pubiic Uti�ity Di�tri�t RandyVogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive•5auth Lake Tahoe•CA 96150-7401
Phor�530 5�4-64-74�Fax 530 541-0�'n14•www.stpud.us
BOARD AGENDA ITEM 7a
TO: Board of Directors
FROM: Ken Phillips, Information Systems Manager
MEETING DATE: July 17, 2014
ITEM- PROJECT NAME: Data Storage Replacement Project
REQUESTED BOARD ACTION: (1) Authorize the purchase of a new data storage system
to replace the District's "end-of-life" system that is currently in production; (2) Request
the Board reject the lowest quote from Dot Hill as it is non-responsive; (explanation
below); and (3) Request the Board award the contract to Nimble Storage as the lowest
responsive, responsible bidder.
DISCUSSION: The data storage system currently in production was purchased in May,
2009, and it has a lifespan of four to five years. This system is a critical component of the
IT infrastructure and it represents a "Single Point of Failure" for the network. Simply put, if
this system fails, all computing resources will be unavailable until it is repaired or
replaced. Therefore, the IT Staff is recommending this system be replaced in Q3 2014
with a data storage system from Nimble Storage.
Specifications were developed for the data storage equipment and competitive
quotes were obtained from the following storage providers:
1. Dot Hill - $53,002.08 (including tax, which is not reflected on the quote)
2. Nimble Storage - $81,310
3. EMC - $81,950
4. 3PAR - $108,560.85
All vendors, with the exception of Dot Hill, met the project specifications. Dot Hill's
solution met the performance and capacity specifications, but it did not meet the
requirement for having a robust suite of management tools. Data storage
management and analytics are crucial for the effective management of the District's
data and Dot Hill did not provide the specified tools to sufficiently administer this data
storage. The lack of adequate management tools will result in a total-cost-of-ownership
being significant�y higher than the product offered by the second lowest cost provider.
As a result, Dot Hill's quote should be considered non-responsive.
-55-
Ken Phillips,Information Systems Manager
July 17,2014
Page 2
� Nimble Storage submitted the second lowest quote.They met all specifications
including the requirement to provide a robust suite of management tools.The IT Staff
, has checked with IT organizations throughout the state and Nimble Storage has an
excellent reputation for performance, reliability and customer service.
Based on IT Staff's research, the Nimble Storage solution will offer the District the lowest
overall cost for storing data during its lifespan. For these reasons IT Staff recommends
that the Board approve the purchase and implementation of the Nimble Storage
solution as the lowest, responsive, responsible bidder.
SCHEDULE: Aug. 1, 2014-Sept. 30, 2014
COSTS: $81,310
ACCOUNT NO: 2037-7016
BUDGETED AMOUNT AVAILABLE: Unbudgeted item. Capital reserves will be used.
ATTACHMENTS: Quotes from Dot Hill, Nimble Storage, EMC, and 3PAR
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer 8�Water
GENERAL MANAGER: YES � NO
CHIEF FINANCIAL OFFICER: YES NO
-56-
�4 W CT
� 27141 Aliso Creek Rd.
Suite#215
Aliso Viejo, CA 92656
Ph: (949)360-9048
West CUast Techr�Olc�C�y Fx: (949)360-9037
Sold To: Soufh Tahoe Public Utility Dis�rict Q U O T E
Chris Skeily Date Quote#
1275 Meadow Crest Dr. O7l08/2014 WCTQ117Q$-A
South Lake Tahoe, CA 96150
Phone: (530)544-6474 x6285 Terms Sales Rep
E-mail: cskelly@stpud.dst.ea.us NET3Q Carmen Armendariz .
� �- . . ���
DOT HILL ASSUREDSAN 4004 - 69.6TB (45TB USABLE)
DUAL ACTIVE/ACTIVE 10GbE CONTROLLERS FOR HIGH AVAILABILITY
�• � � . �� . � • •
� (' ?��''� � ,.. � � Dot Hill AssuredSAN 4824,2u,24Bay $53,727.00 $31,240.00 $31,240.00
Dual Fibre Channel&/or iSCSI RAID System
4 Host Ports per Controller
Configuration: (24)900Gb 2.5"SAS Drives, 10k RPM
PFRUKKI3 2 Dot Hill 10GigE SFP(for 4004 Series Controllers) $1,568.00 $1,115.00 $2,230.00
3.3V,850nm, LC Mod,4 pack
1,�4GNJ$,(3 � � Dot Hill AssuredSAN 4134 Dual I/O JBOD-2U, 12-Bay $18,162.00 $10,810.00 $10,810.00
6G SAS Connection
Configuration: (12)4T6 SAS 3.5'Drives,7200 RPM
Standard Warranty: 3 Year 7x24 Telephone Support with
NBD Parts Replacement
� � .
SW-DMS-R01-3K � AssuredCopy,AssuredSnap,AssuredRemote $6,288.00 $0.00 $0.00
NEW Bundle available with system purchase for 3000-5000
Note:Available at no cost with purchase of hardware for a
limited time.
SW-DMS-R01-3K-M3 � 3 Years of Support on Bundle Software $2,358.00 $1,152.00 $1,152.00
New with bundle purchase
Only available with system purchase for 3000-5000
. . � � . . � . �
DS-8X5X4SR-3Y-A-U � On Site,8x5x4,SFF RAID, 3 Year,AME, Upgrade $7,g64.00 $4,670.00 $4,670.00
DS-8X5X4LJ-3Y-A-U � On Site,8x5x4, LFF JBOD, 3 Year,AME, Upgrade $6,292.00 $2,974.00 $2,974.00
� • � � � � � • �
WCTRMTINSTALL � Manufacturer Certified Remote Installation&Validation $2,500.00 $1,000.00 $1,000.00 �
Includes
Remotely phone assistance with installation and review of
system configuration and environment.;Verify that device is
connected and available to the server;Verify software and
firmware revision levels, upgrade where needed;Configure
alert notification; Provide knowlege transfer
"**Professional Services for onsite installation available-
Cost$3,000.00 plus travel expenses***
07/08/14 10:17:52 Page 1 of 2
-57-
, '"'r" W CT
27141 Aliso Creek Rd.
, ���� Suite#215
Aliso Viejo, CA 92656
- Ph: (949) 360-9048
`Ve/est Caa st Tech r�ra(og y Fx: (949)360-9037
Sold To; South Tahoe Public Utility District Q U O T E
Chris Skelly Date Quofe#
. 1275 Meadow Crest Dr. O7/08/2014 WCTQ11708-A
South Lake Tahoe, CA 9615Q
� Phane: (534}544-6474 x6285 Terms Sales Rep
�� B-maii: cskeily@�tpud.dsf.ca.us NET3U Carmeh Armendariz
'4
� � . . . ���
j DOT HILL ASSUREDSAN 4004 - 69.6TB (45TB USABLE)
�;
DUAL ACTIVE/ACTIVE 10GbE CONTROLLERS FOR HIGH A�fAILABILITY
� � � •
DISC � Discount -$5,000.00 -$5,000.00 -$5,000.00
R �
!
1. Each controller has 4 host ports
' 2. Host connectivity can be changed from 10GbE iSCSI to 8Gb or 16Gb Fibre, 12Gb SAS or combination of Fibre
and iSCSI by simply swapping out SFPs on controllers
3. 8GB Total Onboard Cache
: 4. SimulCache: High Performance Mirrored Cache
5. Cache Backup to Flash-Non Volatile
6. 2.5"chassis can be configured with any number of SSD, 10K, 15K or 7200RPM drives
; 7. Full Drive Encryption (FDE)to protect data when removed from original array
"'"WCT IS NOT RESPONSIBLE NOR CAN THEY BE HELD LIABLE FOR ERRORS OR OMMISSIONS MADE IN THIS QUOTE***
NOTE:
r 1) Items labeled OPTIONAL are NOT INCLUDED SubTotal $49,076.00
d
2) Sales Tax and Freight(If applicable)are NOT INCLUDED TOTAL $49,076.00
' This Quote is only valid within 30 Days from the date listed above.
07/08/14 10:17:52 Page 2 of 2
-58-
9001 Foothil�Blvd Ste l60 ���, Phone:9I6.7972200
Roseville,CA 95747 Fax:916.797.2212
www.netvad.com cromeroCdnetvad.com
t'�i � T� �/ �+� C1
Company: South Ta6ce Public Utilities District Date: 6/23/2014 Expiration: 7/23(2014
Attn: Chris Skelly F.O.B.: Origin Terms: Net 30
Quote N: Shipping Method: TBD Tax: Yes
Project: Nimble Storage-CS260G Est.DeGvery• TBD Sales Rep: Cnristlan R«nero
Part Number Description Qty. List Price Unit Price Extended T
Network Electronics
CS260G Nimble CS260G Storage Array 36T6 Usable Storege,1.2T6 1 5115,000.00 552.000.00 552,000.00 T
Adaptive Flash Cache,2x10G6 and 2x1 GB ports per coMroller,
16.000 Sustained IOPS w/SSD latencv
SLA-CS260-NBD-SYR Nimble NBD Parts Del,SW Sup&InfoSight CS260 5YR 1 528.360.00 525,000.00 525,000.00 N
Professional Services
PRO-tNSTALL-ARRAY Nimbte Installation and Configuration.Includes Training. 1 f2,500.00 FREE FREE
Sub Total: 552,000.00
Non Taxable: 525,000.00
Taz: 54�160.00
Credit: 50.00
Freight: 5150.00
Total: 581,310.00
Tax Rate: 8.000%
Terms and Conditions
Warranty: Wananty Temis
Maintenance: NA
Tenns: All Sales subject to NetVad Terms and Conditions
Equipment: All equipment will be billed at time of arrival at NetVad
Customer Signature authorizes NetVad to process the order in place of a purchase order.NetVad still requires an official purchase order
be faxed or mailed to NetVad within 10 days of processing the order via a signed quote.
Customer Signature:
Print:
Title:
Date:
—59—
%
�"`_ WCT
�1��� 27141 Aliso Creek Rd.
Suite#215
Aliso Viejo, CA 92656
Ph: (949)360-9048
West Coast Technology Fx: (949)360-9037
Sold To: SoutFt Tahce Public Utility District Q U O T E
Chris Skelly Date (�uuote�
� 1275 Meadow Crest Dr. 06J13/2014 WCT411785
South Lake Tahoe, CA 96150
Phone: (530)544-6474 x6285 Terms Sales Rep
E-mafl: cskelly(�stpud.dst.ca.us NET30 Carmen Mnendariz
� '' • ���
� EMC VNX5200 SAN -40.83TB USABLE STORAGE
INCLUDES FIVE (5) YEAR HARDWARE AND SOFTWARE SUPPORT
AND INSTALLATION
��
PAC-VNX5200 � VNX 5200 Storage System $143,965.00 $81,950.00 �81,950.00
, Block Onty
� 10GbE Connecxivity
Ability to use port binding(link aggregation
FAST Cache to address boot stortn issues when
maintenance occurs
VMware IMegration
. Configuration indudes:
' VNX5200 DPE 25�c'1.5"DR-25x600f�10K
(VNX52DP62510F)qy 1
. VNXB 15x3.5"6G SAS Exp DAE-Fid I(VNXB6GSDAEIS�
qty 2
- VNX 2T6 NL SAS 15x3.5 DAE(V4VS07-02Q)qty 25
VNX 200GB SSD 14x3.5 DAE(V4VS6F-200)qty 3
250 Power Cord C13-to 6-15P UUCSA(C13-250 V-ULCSA)
QtY� .
EMC Sewre Remote SuppoR Gateway Client
(ESRS-GW-200)qty 1
Zero Dollar ESRS Instalt(PSINST-ESRS)qty 1
VNX Blodc InstaN 8lmpiement(PS-PKG-MRBDE)qty 1
'. Premium SW Support 5 Years(M-PRESWE-D01)qty 1
Premium HW Suppon Year4 8�5(M-PREHWE-001)
Premium HW Support-Warranty Upgrade 3 years
(1NU-PREHVNE-01)qty 1
VNXB OE Per TB High apacity(VNXBOECAPTB)qty 50
VNXB OE Per TB Performan�(VNXBOEPERFTB)qty 1
VNX5200 Operating Enviroment(VNXOE-5200)qty 1
, VNX5200 Unisphere Blodc Suite=1C(UNISB-VNX5200)qty 1
VNX5200 Fast Suite=IC(FSTS-VNX5200)qty 1
VNX5200 Documentation IGt-1C(VNX52-Ki�qty 1
VNXB 2 PT OP 10G iSCSI 10 Mod PR-SFP(VSPBMXGI2A)
4tY�
•••WCT IS NOT RESPONSIBLE NOR CAN THEY BE HELD LIABLE FOR ERRORS OR OMISSIONS MADE IN THIS GUOTE"•
NOTE:
: 1) Items fabeled OPTIONAL are NOT INCLUDED SubTotal $81,950.00
-� 2y Sales Tax and Freight(If applicable)are NOT INCLUDED TOTAL 581�850.00
-60-
/
�
Legal Quotation
To:South Tahce Public Utility Dis�ict In reply to your request:
1275 Meadow Crest Drive South Tahce Public Utility District
South Lake Tahoe, CA 96150
HP Quote# Created Expires
CNWl-23822-00 5/28/2014 8/26/2014
Your HP Sales Contact:
Juston Michealson,
Phone: 800-277-8988 ext7810989
Fax:
Attn:Ken Phillips Email: juston.b.michealson@hp.com
Phone:(530)543-6281 payment Terms:
Fax:
Email:kphillips@stpud.dst.ca.us Net 45 Days,Subject to credit approval
Submit Purchase Order To:
U.S.SLED Order Mana�ement,
Phone: ..
Fax: 1-800-386-1118
Email: VALOM-US-SLED@hp.com
Solution Net Price
Hardware: US$ 66,590.95
Software: US$ 13,643.50
Support: US$ 23,899.20
Installation: US$ 4,427.20
Other: US$ 0.00
Sub-Total: US$ 108,560.85
Shipping and Handling: US$ 0.00
Grand Total: US$ 108,560.85
Estimated Delivery Upon Order Entry:
3 weeks
Delivery Method:
Standard
Delivery Duty Paid
Shipping&Handling and Special Handling Exempt
PrintDate: 5/28/2014 ]0:42:OSAM
-61-
: �
;
i
�
�
�
� I ;
�
�
Legal Quotation ',
Quote Number Page ��
CNWl-23822-00 2
; No. Qly Produck Descripiion Extended Estimated
• Item Net Delivery
, Price Upon
Order
0100 1 QR482A HP 3PAR StoreServ 7200 2-N Storage Base 7>743.45 3 weeks
0101 2 QR487A HP 3PAR 7000 2-pt lOG iSCSI/FCoE Adapter 4>135.30 3 Weeks
2 Opt.ODl Factory integrated 3 weeks
, 0102 12 QR496A HP M6710 900GB 6G SAS lOK 2.5in HDD 9,617.40 9 days
12 Opt.ODI Factory integrated 9 days
0103 4 QR498A HP M67101TB 6G SAS 7.2K 2.5in HDD 1,887.60 9 days
� 4 Opt.ODi Factory integrated 9 days
;
0104 1 BC767A HP 3PAR 7200 Reporting Suite LTU 2,316.60 5 days
, 1 Opt.ODi Factory integrated 5 days
, 0105 1 BC768A HP 3PAR 7200 App Suite for VMware LTU 2,316.60 5 days
1 Opt.ODl Factory integrated 5 days
; 0106 1 BC745A HP 3PAR 7200 OS Suite Base LTU 637.00 5 days
� 1 Opt.ODl Factory integrated 5 days
i
0107 48 BC746A HP 3PAR 7200 OS Suite Drive LTU 3,057.60 5 days
48 Opt.ODl Factory integrated 5 days
; 0108 1 BC753A HP 3PAR 7200 Virtual Copy Base LTU 344.50 5 days
1 Opt.ODl Factory integrated 5 days
0109 48 BC754A HP 3PAR 7200 Virtual Copy Drive LTU 1,653.60 5 days
48 Opt.ODi Factory integrated 5 days
0110 1 BC759A HP 3PAR 7200 Adaptive Opt Base LTU 344.50 5 days
1 Opt.ODl Factory integrated 5 days
Olil 48 BC760A HP 3PAR 7200 Adaptive Opt Drive LTU 1,653.60 5 days
48 Opt.ODl Factory integrated 5 days
0112 1 BC757A HP 3PAR 7200 Dynamic Opt Base LTU 227.50 5 days
1 Opt.ODl Factory integrated 5 days
0113 48 BC758A HP 3P�7200 Dyvamic Opt Drive LTU 1,092.00 5 days
48 Opt.ODl Factory integrated 5 days
0200 3 QR490A HP M6710 2.5in 2U SAS Drive Enclosure 8,509.80 3 weeks
0201 36 QR496A HP M6710 900GB 6G SAS lOK 2.5in HDD 28,852.20 9 days
36 Opt.ODl Factory integrated 9 days
0202 12 QR498A HP M67101TB 6G SAS 7.2K 2.5in HDD 5,662.80 9 days
12 Opt.ODl Factory integrated 9 days
0300 1 H1K92A3 HP 3Y 4 hr 24x7 Proactive Care SVC
HP Proprietary for Customer Use Only-Do Not Share
r —62 Print Da[e: $/2$/2p14 10:42:OSAM
�
�
Legal Quotation
Quote Number Page
CNWl-23822-00 3
No. Qty Product Description Extended Fstimated
Item Net Delivery
Price Upon
Order
En
1 Opt.RDO HP 3PAR 7200 OS Suite Base LTU Supp 2,764.80
1 Opt.RD3 HP 3PAR 7200 Virtual Copy Base LTU Supp 1,495.20
1 Opt.RDS HP 3PAR 7200 Adaptive Opt Base LTU Supp 1,495.20
1 Opt.RD6 HP 3PAR 7200 Dynamic Opt Base LTU Supp 987.20
1 Opt.RDB HP 3PAR 7200 Reporting Suite LTU Supp 1,806.40
1 Opt.RDC HP 3PAR 7200 App Suite LTU Supp 1,806.40
48 Opt.S6L HP 3PAR 7200 OS Suite Drive LTU Supp 1,152.00
48 Opt.S6Q HP 3PAR 7200 Virtual Copy Drive LTU Supp 614.40
48 Opt.S6S HP 3PAR 7200 Dynamic Opt Drive LTU Supp 422.40
48 Opt.S6T HP 3PAR 7200 Adaptive Opt Drive LTiJ Supp 614.40 ;
48 Opt.W[JS HP 3PAR 7000 Drives under 1TB Support 5>337.60
16 Opt.WiTT HP 3PAR 7000 Drives over 1TB Support 2,214.40
3 Opt.WUW HP 3PAR 7000 Drive Enclosure Support 1,327.20
2 Opt.WUX HP 3PAR 7000 Adapter Support 654.40
1 Opt.W VB HP 3PAR 7200 2-node Storage Base Supp 1,207.20
0400 1 HA114�11 HP Installation and Startup Service
, 1 Opi.5TP HP Startup 3PAR 7200 2-Nd Strg Base SVC 2,695.20
2 Opt.5TU HP Startup 3PAR 7000 iSCSI-FCoE Adpt SVC 577.60
3 Opt.51'V HP Startup 3PAR 7000 2U SAS Enclosre SVC 1,154.40
0500 2 QK734A HP Premier Fleac LC/LC OM4 2f 5m Cbl 182.40 7 days
Grand Total: US$ 108,SbO.85
�
�
HP Proprietary for Customer Use Only-Do Not Share
—63— PrintDate: $/28/201410:42:OSAM
�
R
' Legal Quotation
Quote Number Page
CNWI-23822-00 4
_ For inquiries regarding this quote please contact:
, Upon issuing a Purchase Order to Hewlett-Packard please include the following:
' Hewlett-Packard Company listed as the Vendor
Bill to&ship to addresses
PO#and valid HP quote number
HP Purchase Agreement#(if applicable)
. Contact name,phone number&e-Mail address
For electronic software include the end user e-Mail Address
Requested delivery date(per SLA requirements)and any special delivery requirements
Tax status
If support is ordered provide the end user's name and phone number. For upgrades include the serial
� number or the support identifier for contract entitlement
:
•Prices are exclusive of use,sales value added and other taxes. Should the item(s)being quoted herein be exempt from sales tax please include
� the appmpriate valid ta�c e�cemption certificate referencing Hewlett-Packard Company as the vendor.
*If quoted herein,Remarketed Pmducts are fully remanufactured and carry new product warranty. Purchase is subject to inventory availability
at receipt of order. Inventory may not be reserved. HP reserves the right to substitute new components if appropriate,or to cancel orders by
notifying the customer if necessary components are unavailable.
*If quoted herein,HP Promotions must be ordered as quoted,no substitutions will be allowed. POs must be received on or prior to the
` expiration date of the quote or special pmmotion whichever comes first.
t
`If quoted herein,HP Consignment/Demo equipment is currently at the location listed on this quote. Issuing a PO against this formal
quotation wil]imply acceptance and delivery of the Consignment/Demo inventory. The standard warranty applicable to new equipment will
apply. Some demo equipment may contain products that are remanufactured to be functionally equivalent to new.
The terms and conditions of the WSCA/NASPO contract number B27164 applies to any order placed as a result of this inquiry. No other terms
and conditions shall apply.Please reference this contract when placing an order
Unless indicated differently this quote is subject to the terms and conditions as set forth in your purchase agreement 9PA7'K.
HP Proprietary for Customer Use Only-Do Not Share
� —64— PrintDate: $/2$/201410:42:OSAM
6eneral Manager
Richard H.Solbrig
� . 185d � �
$� � �� � �� Directors
Chris Cefalu
James R.JoneS
w- ,�•• 1 ��j�V LJ y-i���� '^',���/�t�j�j Randy Vogelgeyang
i v i� Kelly 5heehan
Eric Schafer
1275 Meadow Crest Drive�5auth Lake Tahae•CA 96150-74aZ
i'hor�53Q 54�4-6474�Fax 530 54t-06i4•WUVW.S'CpUGf.US
BOARD AGENDA ITEM �b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: July 17, 2014
ITEM-PROJECT NAME: State Water Resources Control Board (SWRCB)
Emergency Regulations
REQUESTED BOARD ACTION: Direct staff as required by SWRCB Emergency Regulations
DISCUSSION: The State Water Resources Control Board is considering adoption of
emergency regulations at its July 14, 2014, meeting. The regulations are directed at
severely limiting outdoor water use in urban communities. Urban water providers will be
required to impose certain mandatory reductions in outdoor water use in their
communities. These public water suppliers will also be required to report their use
monthly to the SWRCB. The District fits within the definition of an urban water supplier.
We expect that the SWRCB will adopt these regulations at its July 14, 2014 meeting.
SCHEDULE:
COSTS:
ACCOUNT NO:
;
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Fact Sheet
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES � �Q NO
CHIEF FINANCtAI OFFICER: YES NO
-65-
�
� �
.
i
The State Water Board to Consider Proposed
Emergency Water Conservation Regulations
On January 17 Governor Edmund G. Brown Jr. issued a drought emergency proclamation
following three dry or critically dry years in California. Extreme drou4ht now covers nearlv 80
percent of the state and these conditions will likely continue into the foreseeable future.
More than, 400,000 acres of farmland are expected to be fallowed, thousands of people may be
out of work, communities risk running out of drinking water and fish and wildlife species are in
jeopardy. Many communities are down to 50 gallons a day or less per person for basic sanitation
needs. With our inability to predict the effect of the next rainy season, water saved today can
improve a region's water security and add flexibility to systems that may need to withstand another
year or more with precipitation below average.
There are many ways to boost local water supplies such as recycling treated wastewater and
reusing some household or industrial water onsite. However, conservation is the easiest, most
efficient and most cost effective way to quickly reduce water demand and extend supplies into the
next year, providing flexibility for all California communities. In a survey conducted by the State
Water Board in June, while many communities have significantly reduced their water demand over
time, it is clear that more can be done.
Conservation Actions Needed
Because of these dire conditions and the need to conserve more, the State Water Resources
Control Board (State Water Board) is proposing that individuals and water agencies take
necessary steps to conserve water supplies both for this year and into 2015, and is recommending
that individuals and water agencies do even more voluntarily to manage our precious water
resources.
Most Californians use more water outdoors than indoors. In some areas, 50 percent or more of
our daily water use is for lawns and outdoor landscaping. Some urban communities have been
investing in conservation, particularly indoors, for years, but reducing the amount of water used
outdoors can make the biggest difference of all.
The proposed emergency conservation regulations are primarily directed at reducing outdoor
urban water use.
. . .
S T A T E W A T E R R E S O U R C E S C O N T R O L B O A R D �
� 1001 1 Strest.Sacrarr�Mo.CA 95814•918-541-5254•Mslllny Addnas:P.O.Box 100,Saenm�Mo,CA 95612-07G0•www.watrrbosrds.es.yov w„�Y�,,,,,a
-67-
<
4 � I �
These emergency conservation measures target both individual water use, by identifying the
practices from which every Californian should abstain during this drought emergency, as well as
, the steps that local water suppliers should be taking to reduce water demand in their service areas.
These restrictions set a minimum level of effort in this time of emergency and everyone should do
more voluntarily. As the drought wears on, the State Water Board may revisit these regulations
and consider other measures.
:
, Temporary Water Restrictions
. All Californians will be affected by the ongoing drought conditions in one form or another,
especially if these conditions persist or worsen in 2015. To promote water conservation statewide,
the emergency regulations would prohibit each of the following, except in case of health or safety
needs or to comply with a term or condition in a permit issued by a state or federal agency:
• The direct application of water to any hard surface for washing.
, • Watering of outdoor landscapes that cause runoff to adjacent property, non-irrigated areas,
` private and public walkways, roadways, parking lots or structures.
;
• Using a hose to wash an automobile, unless the hose is fitted with a shut-off nozzle.
• Using potable water in a fountain or decorative water feature, unless the water is
recirculated.
Violations of prohibited activities are considered infractions and are punishable by fines of$500 for
each day in which the violation occurs. Any employee of a public agency charged with enforcing
, laws may write and issue a ticket to the violator.
: Action by Urban Water Suppliers Required
To reduce water demand, the regulations would require urban water suppliers to implement their
Water Shortage Contingency Plans at a level that triggers mandatory restrictions on outdoor water
use. Almost all urban water suppliers (those with more than 3,000 water connections) have these
plans; about 40 of these larger agencies do not.
� If an urban water supplier does not have a Water Shortage Contingency Plan or its Plan does not
meet the requirements of the water code, the supplier must, within 30 days, require customers to
limit outdoor irrigation to no more than two days per week or implement another mandatory
conservation measure to achieve a comparable reduction in water consumption by the people it
serves relative to the amount consumed in 2013.
' Water suppliers serving fewer than 3,000 connections must also, within 30 days, require customers
' to limit outdoor irrigation to no more than two days per week or implement another mandatory
conservation measure to achieve a comparable reduction in water consumption by the people it
serves relative to the amount consumed in 2013.
-68-
�
.
Urban water suppiiers that violate mandatory actions could be subject to cease and desist orders
for violating emergency regulations with fines up to $10,000 per day per violation. Or, the matter
could be referred to the Attomey General's office for further action.
Keeping Track of Urban Water Use
Each urban water supplier will keep track of its water use and compare it to the same period last
year. Reports that include the amount of potable water the supplier produced in the preceding
month and an estimate of gallons of water per person per day used by its customers
will be submitted to the State Water Board by the 15th of each month.
Looking Forward
The State Water Board is providing the following tips to water suppliers to educate their customers
about the new requirements:
• Retail water suppliers should provide notice of the regulations in English and Spanish in one
or more of the following ways: newspaper advertisements, bill inserts, website homepage,
social media, notices in public libraries;
• Wholesale suppliers should include reference to the regulations in all of their customer
communications;
• All water suppliers should provide signage where recycled or reclaimed water is being used
for activities that the emergency regulations prohibit with the use of potable water, such as
operation of fountains and other water features;
• All water suppliers should train personnel on the regulations; and
• All water suppliers should set conservation targets, measure their service area's progress
and make this information available to their customers.
In addition to letting customers know about the new requirements, water suppliers should also:
• Have an easy way for customers to report leaks and water waste via phone or electronic
submittal (website form, or email); and
• Request that police and fire departments and other local government personnel report leaks
and water waste they encounter during their routine duties/patrols
If drought conditions continue, additional actions by the State Water Board and local water
suppliers will likely be necessary to further increase conservation. All water suppliers are
encouraged to be prepared and plan for a possible dry 2015 now.
Next Steps
The proposed emergency regulations will be considered by the State Water Board at its July 15tn
meeting. Written comments are due by 12 noon on July 14, 2014. If adopted and subsequently
approved by the Office of Administrative Law, they would go into effect on or about August 1 St
-69-
General Manager
Richard H.Solbrig
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�'^�^-� wgs, ^ �� � �� Director5
l,� I /
Chris Cefalu
�"� James R.Jones
� �M pu b[i c U ti I ity D i�tri�� Randy Vogelge5ang
Kelly 5heehan
Eric 5chafer
1275 Meadow CreSt Drive•5auth Lake Tahoe•CA 96150-74Qt
Phone 53Q 54�4-6474�Fax 530 541-O�i4•www.5tpud.us
BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
Debbie Henderson, Accounting Manager
MEETING DATE: July 17, 2014
ITEM- PROJECT NAME: Conference with Legai Counsel- Existing Litigation
REQUESTED BOARD ACTION: Direct legal counsei
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: EI Dorado County Superior Courf Case SC20120227 GRCLT Condominium vs.
So�th Tahoe Public Utility District.
x
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-71-
General Manager
Richard H.5olbrig
� ��"—��. Director5
� � • w�`a� �
U�� � ChriS Cefalu
/ 1 � James R.Jones
�'� � � O� Randy Vogelgesang
"� f�ub[ic U-tility DiStrict KellySheehan
Eric 5chafer
1275 Meadow CreSt Drive•South take Tahoe�CA 96150-7401
Phor�530 544-64-74•Fax 530 541-0614•WN+W.S��.US
BOARD AGENDA ITEM 1 4b
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: July 17, 2014
ITEM- PROJECT NAME: Conference with Legai Counsel- Existing Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County
Superior Court Case SC 20140042 Cynthia Knight, David Klecker vs. South Tahoe Public Utility
DiStflCt (Filed 03/03/14).
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
AITACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Wpter
GENERAL MANAGER: YES �Ii NO
CHIEF FINANCIAL OFFICER: YES NO
-73-
General Manager
• 1950 • w Richard H.5olbrig
�� � ou�t a oe
Directora
� ChriS Cefalu
�- ,� I'ublic Utility DiStrict �ameSR.Jonee
Pandy Vogelgesang
Kelly 9heehan
Eric 5chafer
1275 Meadow Crest Drive•South Lake Tahoe•GA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.u5
BOARD AGENDA ITEM 14c
TO: Board of Directors
FROM: Nancy Hussmann, Human Resources Director
MEETING DATE: July 17, 2014
ITEM-PROJECT NAME: Conference with Legal Counsel- F�cisting Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Section 54956.9(a) of the Government Code, conference with
Legal Counsel regarding existing litigation: EI Dorado Small Claims Court Case No.
SSC20140045, County of EI Dorado v. South Tahoe Public Utility District (Filed June 2,
2014).
SCHEDULE:
COSTS: None
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water and Sewer
GENERAL MANAGER: YES L NO
CHIEf FINANCIAL OFFICER: YES NO
�
�
�
;
General Manager
'• Richard H.5olbrig
s 195E1 •
�� ' w�, Directors
� � V V� �� ChriS Cefalu
-- James R.JoneS
' •,i�e,� {���t�� ����'�� �����I�� Randy Vogelgeeang
j � Kelly 5heehan
Eric 5chafer
� 1275 Meadow Gre�t Drive•Sauth t�ake Tahrle•CA 9�"i15D-7401
; Phane 53U 544-6474•Fax 530 541-4614-www.5tpud.u5
: BOARD AGENDA ITEM 14d
; TO: Board of Directors
FROM: Richard Solbrig, General Manager
Paul Hughes, Chief Financial Officer
Nancy Hussmann, Human Resources Director
MEETING DATE: July 17, 2014
ITEM - PROJECT NAME: Closed Session- New Union MOU Contract Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager, Nancy Hussmann/Human Resources Director, Paul Hughes, Chief Financial
Officer.
SCHEDULE:
: COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES_��y-NO
CHIEF FINANCIAL OFFICER: YES NO