AP 08-07-14 �o�TH Tayo�
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, August 7, 2014 - 2:00 P.nn.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
1. CALL TO ORDER REGULAR MEETING-PLEDGE OF ALLEGIANCE(At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE �This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda,per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes,and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff,as shown,do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request.Comments and questions from members of the public,staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION /ACTION
6. ITEMS FOR BOARD ACTION
a. Sewer Intertie with Douglas County Sewer Improvement District I Pg 47
(Shannon Cotulla, Engineering Department Manager)
Agree in concept to an emergency sewer intertie with Douglas County Sewer
Improvement District I (DCSID), and authorize staff to develop an agreement for the
Board's approval with DCSID to construct an emergency sewer intertie.
b. Request to Appear Before the Board Received from Fenn (Buck) Barkley, Jr. Pg 49
Concerning Customer's 2" Water Service Line
(Tim Bledsoe, Customer Service Manager)
Consider customer's request that the Board review the Administrative Code and
authorize an amendment to address the issue of existing 2" water line service fees as it
relates to water meter installation and direct staff.
c. Upper Truckee Marsh Sewer Focilities Protection Project (ivo aergsonn, Hydrogeologist) Pg 53
(1) Waive minor bid deviation; and (2) Award Bid to lowest responsive, responsible
bidder, VB�C Construction, Inc., in the amount of$659,246.
REGULAR BOARD MEETING AGENDA-August 7, 2014 PAGE-2
d. Management Position Vacancies (Ricnard soibrig,General Manager) Pg 6t
Discuss and direct staff regarding acquiring assistance for the transition and
recruitment processes.
e. ApprOv2 PQyment Of CIC11mS (Debbie Henderson, Accounting Manager) Pg 63
Approve Payment of Claims in the amount of$2,243,931.93
7. STANDING AND AD-HOC COMMITTEE REPORTS Discussions ma take lace; however,no action will be
, ( Y P
' taken.)
8. BOARD MEMBER REPORTS �Discussions may take place;however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however,no action will be taken.)
Public Outreach
1 1. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. City Stormwater Operation and Maintenance (Paui sciuto,Assistant General Manager/Engineer)
b. State Water Resources Control Board Emergency Regulations
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetinas/Events
08/07/14- 11:30 a.m. Ethics Training
08/07/14-2:00 p.m. Regular Board Meeting at District
Future Meetin4s/Events
08/13/14- 10:00 a.m. EDCWA Meeting at District
08/18/14-3:30 p.m. Water and Wastewater Operations Committee Meeting
08/21/14-2:00 p.m. Regular Board Meeting at District
13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.Closed Session is not
open to the public;however,an opportunity will be provided at this time if inembers of the public would like to
comment on any item listed-three minute limit.)
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Pg ��
Counsel Existing Litigation re: EI Dorado County Superior Court Case
SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District
(Filed 10/22/12)
b. Pursuant to Government Code Section 54956.9�b)/Conference with Legal Pg 79
Counsel Anticipated Litigation (one potentiai case).
c. Pursuant to Government Code Section 54957(a)/Conference with Labor Pg 81
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager, Nancy Hussmann/Human Resources Director, and Paul Hughes/Chief
Financial Officer.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
ADJOURNMENT (The next Regular Board Meeting is Thursday, August 21,2014 at 2:00 p.m.)
REGULAR BOARD MEETING AGENDA—August 7, 2014 PAGE—3 I
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday.
A recording of the meeting is retained for 30 days affer Minutes of the meeting have been approved.Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular
items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time.
Public participation is encouraged.Public comments on items appearing on the Agenda will be taken ot the same time the Agenda items
are heard;commenis should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from
the Audience;"however,action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available
for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the
disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board ai(530)
544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA-August 7, 2014 PAGE-4
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
August 7, 2014
ITEMS
a. COMPUTER EQUIPMENT FOR FISCAL YEAR 2014-2015 Pg 1
(Chris Skelly, Network/Telecom Systems Administrator)
A�thorize purchase of budgeted computers 8� equipment for the estimated amount of
$46,000 (including tax).
b. 2014 STATE STREETS WATERLINE PROJE CT Pg 5
(Shannon Cotulla, Engineering Department Manager)
Approve Change Order No. 2 to Gerhardt and Berry Construction (G8�B) for a credit to the
District in the amount of$81,203.51.
c. UNIFORM 8 LINEN SERVICE CONTRACT Pg 9
(Linda Brown, Purchasing Agent)
Authorize a 2-year contract renewal with AmeriPride Uniform Services in an estimated amount
of $33,000 per year.
d. TALLAC CREEK SEWER CROSSING Pg 11
�Ivo Bergsohn, Hydrogeologist)
Authorize an increase to Purchase Order No. P27374 in the amount of $4,900 for additional
engineering services.
e. UPPER TRUCKEE MARSH SEWER FACILITIES PROTECTION PROJECT Pg 15
(Ivo Bergsohn, Hydrogeologist)
(1) Approve License No. 2014-0801 LT No. 131 between State of California, California Tahoe
Conservancy (CTC) and the South Tahoe Public Utility District (District) to enter onto CTC
property in order to implement the Upper Truckee Marsh Sewer Facilities Adaptive
Management Plan (AMP); and (2) Approve payment of License Fee to CTC in the amount of
$500.
f. UPPER TRUCKEE MARSH SEWER FACILITIES PROTECTION PROJECT Pg 29
(Ivo Bergsohn, Hydrogeologist)
Accept the cost proposal from Norfhwest Hydraulic Consultants (NHC) to provide as-needed
engineering and environmental monitoring services through July, 2015, for the Truckee Marsh
Sewer Facilities Protection Project (TMSFPP).
g. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT FROM GARY SILVESTRI Pg 39
(rm Bledsoe)
Reject Claim as recommended by Carl Warren 8� Company
REGULAR BOARD MEETING AGENDA—August 7, 2014 PAGE—5
h. REGULAR BOARD MEETING MINUTES: JULY 17. 2014 Pg 43
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve July 17, 2014 Minutes
General Manager
Richard H.5olbrig
• 1950 • � Directors
�� � O � ✓ a o e Chris Cefalu
JameS R.JoneS
Randy Vogelge5ang
� �'" i�ublic Utility DiStrict �IlySheehan
Eric 5chafer
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-?401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4a 'I
TO: Board of Directors
FROM: Chris Skelly, Network/Telecom Systems Administrator
MEETING DATE: August 7, 2014
ITEM-PROJECT NAME: Computer Equipment for Fiscal Year 2014-2015
REQUESTED BOARD ACTION: Authorize purchase of budgeted computers 8� equipment
for the estimated amount of$46,000 (including tax).
DISCUSSION: Computers will be purchased from vendors using the Western States
Contracting Alliance (WSCA) or other government or purchasing coalition contracts
that are competitively awarded.The WSCA and other purchasing contracts establish
cooperative multi-state contracts in order to achieve cost effective and efficient
acquisition of quality products and services. Staff finds these contracts to be very
competitive.
Staff is seeking authorization to purchase currently budgeted computer systems (see
attached list). Purchases are staggered to coordinate installation workload and ensure
the District receives the most up-to-date equipment.This item has been reviewed by
the District's Purchasing Agent. As stated in the purchasing policy, these contracts
qualify as meeting the formal public competitive requirement.
SCHEDULE: July, 2014-June, 2015
COSTS: $46,000
ACCOUNT NO: Various, see attached
BUDGETED AMOUNT AVAILABLE: $46,000
ATTACHMENTS: Budgeted account numbers and amounts with descriptions
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer and Wqter
GENERAL MANAGER: YES �" NO
CHIEF FINANCIAL OFFICER: YES NO
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General Manager
Richard H.5olbrig
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� � O � �/ a o e Directore
ChriS Cefalu
�
JameS R.JoneS
�• �` ��V��� U ti I ity D i 5tri ct �ndy Vogelgesang
Keliy 5heehan
Eric Schafer
1275 Meadow Crest Drive•South lake Tahoe•CA 96150-740t
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Shannon Cotulla, Engineering Department Manager
MEETING DATE: August 7, 2014
ITEM-PROJECT NAME: 2014 State Streets Watertine Project
REQUESTED BOARD ACTION: Approve Change Order No. 2 to Gerhardt and Berry
Construction (G8�B) for a credit to the District in the amount of$81,203.51
DISCUSSION: The project was bid with 13 vertical offsets that would have required the
contractor to bore and jack a new waterline beneath the 1960's era Asbestos Cement
Force Main on Tahoe Keys Blvd.
After the bid, additional investigation was done which revealed that the Force Main
was deeper than previously thought. It was decided that it would reduce the risk to the
Force Main and it would be in the best interest of the District to have the contractor
install the new waterline above the Force Main rather than boring underneath.
In discussions with G8�B about how this work would be performed and paid for, it was
revealed how they dev�loped the bid for the work. They calculated their direct cost to
perform the work, and then distributed their overhead and profit to the lump sum pay
items. The Contractor provided his bidding documentation which indicates that on
each of the 13 Verfical Offset Pay Items he included $5,500 of profit and overhead.
G8�B requested that they be paid the $5,500 on each of the 13 Vertical Offset Pay
Items.
The 13 crossings of the Force Main were performed on a Time and Materials basis. Our
specification 00 72 00 Part 2.10 covering extra work indicates that we will pay a markup
on Direct Labor Costs of 35% to account for "Tools, Supplies, Supervision, Overhead,
and Profit." G8�B has agreed that if they are paid the requested $5,500 on each of the
13 Vertical Offsets, they should not be paid the 35% markup on Direct Labor.
Change Order No. 2 for a credit to the District in the amount $81,203.51 addresses the
above described change in the scope of work for the following 8 of the 13 Vertical
Offset Pay Items. The amounts reflect paying $5,500 for the overhead and profit
included in the bid and paying for the revi�ed scope of work on a Time and Materials
basis without the 35% markup on Direct Labor for overhead and profit:
Shannon Cotulla �
Augus 7,2014 '
Page 2
(A) Decrease Bid Item 51 to adjust for work paid on a Time and Materials basis for a
change in the scope of the work, from a lump sum amount of $24,332, to a final cost of
$16,656.81, for a total credit to the District of$7,675.19.
� (B) Decrease Bid Item 52 to adjust for work paid on a Time and Materials basis for
change in the scope of the work, from a lump sum amount of$23,961, to a final cost of
� $13,155.92, for a total credit to the District of$10,805.08.
(C) Decrease Bid Item 53 to adjust for work paid on a Time and Materials basis for
change in the scope of the work, from a lump sum amount of $22,970, to a final cost of
. $12,416.58, for a total credit to the District of�10,553.42.
(D) Decrease Bid Item 54 to adjust for work paid on a Time and Materials basis for
° change in the scope of the work, from a lump sum amount of$23,020, to a final cost of
$12,564.54, for a total credit to the District of$10,455.46.
(E) Decrease Bid Item 56 to adjust for work paid on a Time and Materials basis for
change in the scope of the work, from a lump sum amount of$23,220, to a final cost of
' $11,610.19, for a total credit to the District of$11,409.81.
, (F) Decrease Bid Item 57 to adjust for work paid on a Time and Materials basis for
change in the scope of the work, from a lump sum amount of$22,726, to a final cost of
$11,610.19, for a total credit to the District of$11,115.81.
(G) Decrease Bid Item 59 to adjust for work paid on a Time and Materials basis for
change in the scope of the work, from a lump sum amount of $21,980, to a final cost of
� $13,182.78, for a total credit to the District of$8,797.22.
(H) Decrease Bid Item 61 to adjust fo�work paid on a Time and Materials basis for
. change in the scope of the work, from a lump sum amount of$23,462, to a final cost of
$13,070.48, for a total credit to the District of$10,391.52.
; Staff recommends approval of Change Order No. 2 to G8�B for a credit to the District in
the amount of$81,203.51
SCHEDULE: Upon Board Approval
COSTS: Credit to District for$81,203.51
ACCOUNT NO: 2029-8306/STATES
BUDGETED AMOUNT AVAILABLE: $906,189
� ATTACHMENTS: Change Order No. 2
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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o tH rq CHANGE ORDER NUMBER 02
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Project: 2014 STATE STREETS WATERLINE PROJECT
S�"'���1950•+�'`6� Contractor: Gerhardt and Berrv Construction
ununr as�
Date: 08.07.2014 PO #: P27512
The Contract Shall Be Changed As Follows:
A) Decrease Bid Item 51 to adjust for work paid on a Time and Materials basis for a change in the
scope of the work,from a lump sum amount of$24,332, to a final cost of$16,656.81,for a total
credit to the District of$7,675.19.
TOTAL FOR ITEM A: <$7,675.19>
B) Decrease Bid Item 52 to adjust for work paid on a Time and Materials basis for change in the
scope of the work from a lump sum amount of$23,961, to a final cost of$13,155.92, for a total credit
to the District of$10,805.08.
TOTAL FOR ITEM B: <$10,805.08>
C) Decrease Bid Item 53 to adjust for work paid on a Time and Materials basis for change in the
scope of the work from a lump sum amount of$22,970, to a final cost of$12,416.58, for a total credit
to the District of$10,553.42.
TOTAL FOR ITEM C: <$10,553.42> ,
TOTAL FOR CHANGE ORDER NO. 2 IS A+B+C+D+E+F+G+H = <$81,203.51>
Dollar Amounts Contxaet Time
Original Contract $3,346,572.70 184 Calendar Days
Previous Change Order <$36,393.19> 0 Cale�dar Days
Current Contract $3,310,179.51 184 Calendar Days
THIS CHANGE ORDER <$81,203.51> o Calendar�ays
New Contract Total $3,228,976.00 184 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof.The change
in contract price and/or contract time noted is full settlement for costs incurred because of the change(s)
described, unless specifically noted in individual description(s).
Date:
Authorized By STPUD Board President
Date:
Accepted By Contractor
Date:
Reviewed By
1
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D) Decrease Bid Item 54 to adjust for work paid on a Time and Materials basis for change in the
` scope of the work from a lump sum amount of$23,020, to a final cost of$12,564.54,for a total credit
` to the District of$10,455.46.
TOTAL FOR ITEM D: <$10,455.46>
E) Decrease Bid Item 56 to adjust for work paid on a Time and Materials basis for change in the
scope of the work from a lump sum amount of$23,220, to a final cost of$11,610.19, for a total credit
to the District of$11,409.81.
TOTAL FOR ITEM E: <$11,409.81>
F) Decrease Bid Item 57 to adjust for work paid on a Time and Materials basis for change in the
scope of the work from a lump sum amount of$22,726, to a final cost of$11,610.19, for a total credit
to the District of$11,115.81.
, TOTAL FOR ITEM F: <$11,115.81>
G) Decrease Bid Item 59 to adjust for work paid on a Time and Materials basis for change in the
� scope of the work from a lump sum amount of$21,980, to a final cost of$13,182.78, for a total credit
to the District of$8,797.22.
TOTAL FOR ITEM G: <$8,797.22>
H) Decrease Bid Item 61 to adjust for work paid on a Time and Materials basis for change in the
- scope of the work from a lump sum amount of$23,462, to a final cost of$13,070.48,for a total credit
to the District of$10,391.52.
TOTAL FOR ITEM H: <$10,391.52>
TOTAL FOR CHANGE ORDER NO. 2 IS A+B+C+D+E+F+G+H <$81,203.51>
2
: _8_
6eneral Manager
Richard H.5olbrig
• 1950 •
�.�1� w$je� O �� /� ^ /'� Director-s
�� � j�V GhriS Cefalu
�/� t�/ L/
JameS R.Jones
_� �r 1 �V i�V U ti I ity D i 5tri ct �ndy Vogelge5ang
Kelly 5heehan
Eric 5chafer
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 54�4-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Linda Brown, Purchasing Agent
MEETING DATE: August 7, 2014
ITEM-PROJECT NAME: Uniform 8� Linen Service Contract
REQUESTED BOARD ACTION: Authorize a two-year contract renewal with AmeriPride
Uniform Services in an estimated amount of $33,000 per year.
DISCUSSION: Formal bids were solicited for uniform 8� linen services in 2008. The bid
included options to renew the contract for three additional two-year terms. Services
have been satisfactory with the lowest responsive, responsible bidder, AmeriPride
Uniform Services, and staff wishes to renew the contract this third and final renewal
term. Prices were increased once since 2008 (2%in 2013) and will continue at the same
rates.
SCHEDULE: August 17, 2014-August 16, 2016
COSTS: $33,000/year
ACCOUNT NO: Various 4308
BUDGETED AMOUNT REMAINING: $27,392
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer&Water
GENERAL MANAGER: YES /IC, NO
CHIEF FINANCIAL OFFICER: YES NO
-9-
General Manager
Richard H.5olbrig
� • '�� •
�"�w8� Director5
� � � �� ChriS Cefalu
JameS R.Jones
� �� 1�u b I i c U ti�ity D i 5tri�t Randy Vogelge5ang
Kelly Sheehan
Eric 5chafer
1275 Meadow Crest Qrive•5auth 1..alce Tahoe•CA 9F150-740t
Phone 53t?54�4-�474•Fax 530 541-0�14•www.�tpud.us
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: August 7, 2014
ITEM - PROJECT NAME: Tallac Creek Sewer Crossing
REQUESTED BOARD ACTION: Authorize an increase to Purchase Order No. P27374 in the
amount of$4,900 for additional engineering services.
DISCUSSION: In late February, 2014, the District was notified of a concrete encasement
exposed in Tallac Creek, west of the Baldwin Beach parking area. Following
notification, District staff evaluated the sewer line crossing and reviewed available
information in order to complete the required regulatory notifications and permit
applications needed to implement temporary measures for protection of the concrete
encasement from further erosion and to prevent structural failure. From April, 2014,
through June, 2014, Norfhwest Hydraulics Consultants (NHC) assisted the District with
initial assessment of the pipeline exposure, and provided preliminary engineering and
permitting support services. NHC assisted the District with preparation of a Section 401
Water Quality Certification application to the Lahontan Regional Water Quality Control
Board (LRWQCB).
On June 27, 2014, the LRWQCB issued a draft Board Order to support granting an
exemption from certain waste discharge prohibitions in order to allow implementation
of the temporary measures. Conditions of this Board Order include implementation of
temporary best management practices (BMPs) (Additional Condition 1); and planning
and evaluation of alternatives for permanent stabilization and/or relocation of the
pipeline (Additional Condition 12). In order to satisfy these conditions, District staff
requested that NHC provide a cost proposal to provide additional as-directed
engineering and permitting support services to augment their initial authorization of
$4,500.
District staff recommends that the Board accept the cost proposal from NHC for added
as-directed engineering and permitting support services. Approval of this cost proposal
will raise the contract ceiling of Purchase Order P27374 to $9,400.
-1�-
Ivo Bergsohn,Hydrogeologist
August 7,2014
Page 2
SCHEDULE: July, 2014, through December, 2014
COSTS: $4,900
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE: Unbudgeted item. Capita� reserves will be used.
ATTACHMENTS: Price Proposal to Augment Support Services (NHC, 9July 2014).
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES �l�- NO
CHIEF FINANCIAL OFFICER: YES NO
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09 July 2014 '
Price Proposal to Augment Support Services I
Tallac Creek Sewer P�pelme Assessment
In early March 2014,the South Tahoe Public Utility District(District) personnel identified an exposed
concrete encased gravity sewer pipeline crossing Tallac Creek just west of the Baldwin Beach
parking lot on USFS land. In April 2014 through June 2014, NHC assisted the District with initial
assessment of the pipeline exposure,and provided preliminary engineering and permitting support
services. NHC assisted the District with preparation of a Section 401 Water Quality Certification
application to the Lahontan Regional Water Quality Control Board (LRWQCB).The 401 application
was required by the LRWQCB to allow the District to implement temporary protection measures at
the exposed encasement while a permanent solution is developed in coordination with the USFS.
The following price proposal would augment the support services provided by NHC to assist the
District with meeting the Additional Conditions and Monitoring Requirements stipulated by the
LRWQCB in the draft 401 Water Quality Certification Order for the temporary protection project.The
previous work order total for Tallac Creek support services between the District and NHC was
$4,500.With the supplemental work proposed,total compensation would be increased by$4,900 to
a not to exceed amount of$9,400.
The following scope of services and task augmentation is proposed:
Task 2:As-Directed En�ineering and Permitting Support Services
1. NHC shall develop a temporary BMP plan for project construction. Draft and final versions of
the plan will be developed,with the final plan submitted to the LRWQCB. In connection with
the temporary BMP plan, NHC shall document pre-and post-project conditions at the project
site to demonstrate that project construction has minimized or avoided site disturbance to
the meadow and stream banks. A total of twelve(12) professional hours are budgeted for
this sukrtask.
2. NHC shall provide as-directed support services to the District to assist with: 1) planning and
analyzing alternatives for a permanent solution to the exposed concrete encased gravity
sewer pipeline;and 2)communicating and updating the LRWQCB on the outcomes of the
planning process by December 31, 2014. Up to sixteen (16) hours are budgeted for this sub-
task.
1
. �•
-13-
6eneral Manager
Richard H.Solbrig
• �� • (N Director5
�� � o u-t a o e �hr�5��a��
Jamee R.JoneS
�' �— �u b 1 i c U ti i ity D i 5tri ct �ndy Vogelge5ang
Keily 5heehan
Eric 5chafer
1275 Meadow Crest Drive•5outh take Tahoe•CA 96150-7401
Phone 530 54,4-6474•Fax 530 541-0614•www.stpud.u5
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: August 7, 2014 ',
ITEM-PROJECT NAME: Upper Truckee Marsh Sewer Facilities Protection Project
REQUESTED BOARD ACTION: (1) Approve License No. 2014-0801 LT No. 131 between
State of California, California Tahoe Conservancy (CTC) and the South Tahoe Public
Utility District (District) to enter onto CTC property in order to implement the Upper
Truckee Marsh Sewer Facilities Adaptive Management Plan (AMP); and (2) Approve
payment of License Fee to CTC in the amount of$500.
DISCUSSION: District staff is seeking to enter into a long-term license agreement with
the CTC to access their property for implementation of the AMP.The AMP is a multi-year
(one to five year) project that would be employed by the District to protect its existing
sewer collection system facilities, located within its utility easement along the northeast
margin of the properfy. Work to implement the AMP would include installation and
mainten-ance of erosion control measures, silt fencing and required BMPs; construction
of pilot channels; excavation of stream bank overflow paths; installation of container
plantings; planting of willow fences, clusters, and transplants; planting of owner-
furnished pre-grown marsh mats; placement and planting of coir logs; placement of fill;
installation of overbank flow plugs; removal of abandoned road fill; salvage and
placement of sod; placement of fill plugs; implementation of alternate flow path
improvements; and restoration of disturbed areas following construction.
The term of the license is for 20 years, starting on August 1, 2014, and terminating on
July 31, 2034.
-15-
Ivo Bergsohn,Hydrogeologist �
August 7,2014
Page 2
�
i
� SCHEDULE: As soon as possible
COSTS: $500
ACCOUNT NO: 1029-8426
BUDGETED AMOUNT AVAILABLE: $561,791
ATTACHMENTS: License No. 2014-0801 LT No. 131
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
; CHIEF FINANCIAL OFFICER: YES NO
�
-16-
LICENSE NO.2014-0801 LT No. 131
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Upper Truckee Marsh Sewer Facilities Protection Project
EI Dorado County APNs: 022-210-31 and 026-200-11
This License Agreement, made this 1 ST day of August, 2014, by and between the State of
California, California Tahoe Conservancy, herein called "Licensor," and South Tahoe Public
Utility District, herein called "Licensee."
WITNESSETH
1. Purpose of License.
Subject to the provisions hereof, Licensor hereby grants a License to Licensee to address the
sedimentation and river channel flooding as described:
In 2011, after an above average winter, heavy spring flows delivered a significant amount of
sediment to Trout Creek in the Upper Truckee Marsh. The sediment completely filled the existing
channel and flows that used to be in the channel now spread extensively over the floodplain.The
localized flooding, approximately a 300 foot reach, inundated an area over a Licensee gravity
sewer main and sewer force main. This condition poses a significant risk to facilities that may
result in water quality impacts by preventing access for maintenance and emergency situations.
Additionally,there is a risk that a new channel will form on or very close to the two lines which
could threaten the lines or the adjacent Licensee Bellevue sewer pump station.
To rectify the threat to water quality and public safety, the Licensee intends to return flows to a
channel located away from their lines and implement other actions to reduce the chance of future
filling. Actions include removing a historic road prism to remove backwatering during floods,
reopening a historic flow path, constructing small hummocks over the lines to create topographic
high points, and performing extensive revegetation. The project will be implemented adaptively
over a 5 year period with a defined set of desired outcomes. The strategy is that the majority of the
activities will be constructed in Year 1 while subsequent actions in Years 2-5 will be implemented
to enhance the project and maximize the desired outcomes.
Accordingly, Licensor hereby grants a License to Licensee to enter onto Licensor's property
identified in Attachment 1 (the "License Area") to perform the work more specifically described
in Licensee's Upper Truckee Marsh Sewer Facilities Adaptive Management Plan (AMP). Project
improvements shall be limited to the area identified in Attachment 1 as "Improvements and
Adaptive Management Area" and more particularly described in Licensee's AMP. Licensee has
the right to transport materials on and off the License Area throughout the term of this license as
needed. Best Management Practices (BMPs) shal!be installed and Licensee shall be responsible
for repairing and restoring disturbed portions of the License Area.
Page 1 of 9
—17—
2. Term of License.
; The term of this License shall commence on August 1, 2014 and shall terminate on
July 31, 2034, unless revoked earlier.
3. Survival of Licensee's Duties.
Licensee's duties and obligations under this Agreement shall survive the July 31,2034 termination
date.
4. License Fee.
As a License Fee, Licensee agrees to pay the California Tahoe Conservancy the sum of five
hundred dollars ($500.00) in the form of a cashier's check or money order at the time this License
is executed.
5. Expenses of Licensee.
Licensee shall pay in addition to the License Fee,the costs and expenses listed below:
. A. License Interest.
In the event that this Agreement is deemed to create an interest subject to property taxation,
Licensee shall be solely responsible for the payment of property taxes levied on such interest.
B. Taxes.
Licensee shall pay, before they become delinquent, all charges, fees,taxes and assessments
imposed on the License Area by reason of Licensee's activities. Licensor may pay such
charges, fees,taxes or assessments, and such payment will be repaid by Licensee on demand.
, C. Other Expenses.
In addition to the taxes and unless otherwise specified herein, Licensee shall bear the sole risk
and pay all costs and expenses of whatever kind and nature which arise from this License.
- D. Reimbursement to Licensor.
If Licensor shall have made payments on behalf of Licensee for any costs or expenses incurred
herein, Licensee shall reimburse Licensor within ten(10)days from the date amounts for such
` costs or expenses were paid. Licensor shall have a lien on any Licensee-owned property on
Licensor's property as security for repayment of said amount.
Page 2 of 9
—18—
6. Use.
A. Qualification on Use.
Licensee shall neither use nor permit any use of the License Area for any purpose other than
that set forth in Section 1 hereof.
This License is subject to all easements, leases, liens, conditions, restrictions, encumbrances
and claims of title which may affect the License Area. Licensee accepts the License Area
(including, without limitation, Licensor-owned improvements, if any) in their present
condition and without any representation or warranty by Licensor as to the condition of such
License Area improvements, and Licensor shall not be responsible for any defect or change of
conditions in the License Area or such improvements, any damage occurring thereto or for the
existence of any violation of any municipal, County, State or Federal law, order, rule,
regulation or ordinance arising out of Licensee's activities as set forth in Section 1. Licensee
shall not(1) explore for, mine, extract or remove any minerals of any kind or character,
including without limitation oil,natural gas,hydrocarbon substances,geothermal steam,brines
or minerals in solution, quarry or stone, sand or gravel, (2)commit any waste thereon, (3)
remove any earth or soil beyond that permitted by this License, (4)destroy, cut or remove any
timber,trees or firewood standing or lying thereon beyond that permitted by this License,or
(5) permit other to commit any of said acts. Licensee shall not do or suffer to be done in or
upon said License Area any act or thing which is or may be a nuisance. Licensee shall not use
or permit others to use the License Area for any unlawful or immoral purposes.
The License Area shall not be used for displaying signs and notices other than those connected
with the use of the License Area contemplated by this License.
B. The Work and Liens.
(i) All of the activity permitted by this License shall be done in a good and workmanlike
manner. All hay bales or soil barriers and a(1 unnatural material placed on the License Area
by Licensee shall be removed from the License Area and the License Area left in a clean
and neat condition before the end of the term of this License. Prior to and upon completion
of all activity permitted under this License,Licensee and Licensor shall inspect the License
Area jointly and Licensor shall determine at that time if any site restoration work must be
performed by Licensee on the License Area. Licensor shall give Licensee written
notification of any work to be performed and the terms under which the work shall be
performed.
No construction or other onsite work shall be undertaken until written evidence has been
provided to the Conservancy that each contractor hired by the Licensee has furnished
liability insurance in the amounts required in Section 7D and performance bond in favor of
the Licensor and Licensee, in the following amounts: for faithful performance, one
Page 3 of 9
—19—
hundred percent(100%) of the contract value; and for labor and materials, one hundred
percent (100%) of the contract value. �
Licensor has the right to post notices of nonresponsibility upon the License Area, and to
otherwise notify, actually or constructively, any entity or persons applying services or
materials to the License Area that Licensor is not responsible for the cost thereof. Licensee
covenants and agrees to hold Licensor and the License Area harmless from any mechanic's
or materialmen's liens claimed by any person, firm or corporation employed by or on
behalf of Licensee. In the event of the filing of any such lien, Licensee shall cause such ;
(ien to be released within five (5)days after Licensor's written notice to do so. Licensee
shall indemnify and defend Licensor and the State of California against all liability, cost
and expense (including attorney's fees) incurred by Licensor and the State of California as
a result of any such lien.
7. Indemnification and Insurance. �
A. General. �
Licensee agrees to release, hold harmless, indemnify and defend(with counsel approved by
Licensor) Licensor and the State of California from and against all liability, fines, cost and
expense(including, without limitation, attorney's fees, in addition to costs of suit and
judgment) for loss of or damage to any property or loss of the use thereof or for injury to or
death of any person when arising or resulting from:
(i) the use of the License Area by Licensee, its agents, employees, or contractors(other
than an agent, employee or invitee of Licensor), or
(ii) Licensee's breach of any provision of this License, except that which is caused or
contributed to by the negligence, active or passive, of Licensor, its employees, agents,
invitees or any other person.
B. EnvironmentalImpairment.
Licensee, at its expense, shall comply with all applicable laws, regulations, rules, orders and
permits, copies of which are attached hereto with respect to the use of the License Area,
regardless of when they become or became effective, including, without limitation, those
relating to health, safety, noise, environmental protection, waste disposal, and water and air
quality, and furnish satisfactory evidence of such compliance upon request of Licensor.
Should any discharge, leakage, spillage, emission, pollution of any type, or severe and/or
lasting alteration of the land affected by this license, occur upon or from the License Area due �
' to Licensee's use and occupancy thereof, Licensee, at its expense, shall be obligated to
remediate all the property affected thereby, whether owned or controlled by Licensor or any :
third person, to the satisfaction of Licensor(insofar as the property owned or controlled by �
Licensor is concerned) and any governmental body having jurisdiction thereover.
Page 4 of 9
—20—
Licensee shall release, indemnify, hold harmless and defend (with counsel approved by
Licensor)Licensor and the State of California against all liability,cost and expense(including,
without limitation,any fines,penalties,judgments, litigation costs and attorney's fees)incurred
by Licensor as a result of any such discharge, leakage, spillage, emission, pollution of any
type, or severe and/or lasting alteration of the land caused by Licensee, regardless of whether
such liability, cost or expense arises before, during or after the License term, unless such
liability, cost or expense is proximately caused by the active negligence of Licensor, its
employees, agents, invitees or any other person. ;
C. "Licensor"
The term "Licensor", as used in this License, includes Licensor(California Tahoe
Conservancy), its member(s), officer(s), agent(s), or employee(s), and the successars and
assigns of any of them.
D. Insurance.
Throughout the term of this Agreement, Licensee shall provide and maintain comprehensive
general liability insurance, including but not limited to bodily injury and property damage
insurance and automobile liability insurance, for liability assumed by the Licensee under this
License with minimum limits of liability as follows:
Bodily injury and property damage liability: $1,000,000 (per occurrence)
Automobile liability(any auto): $ 500,000(per occurrence)
Comprehensive general liability: $1,000,000(per occurrence)
Such insurance shall be obtained from a company or companies admitted to transact business
in the State of California and shall have an endorsement or certificate with such policy or
policies specifying that:
(a)Licensor and the State of California, and its members, officers, agents, and employees
are included as additional insured for any liability resulting from, growing out of,or in
any way connected with or incident to this Agreement;
(b)Licensor and the State of California are not responsible for premiums and assessments
on the insurance policy; and
(c)the insurance company or companies will provide Licensor with thirty(30) days'prior
written notice before cancelling the insurance policy or policies acquired pursuant to this
paragraph and before reducing any liability coverage thereunder.
Prior to commencing work under this License,the Licensee shall furnish Licensor with a
copy of said endorsement(s) or certificate(s).
Page 5 of 9
—21—
Nothing in this Agreement is intended to create in the public or any member thereof rights as a
third party beneficiary hereunder.
In addition, Licensee and all Licensee contractors shall pay any workers compensation to
employees in accordance with the provisions of Section 3700 of the Labor Code. At the time
of execution of this License and prior to the commencement of work the Licensee shall provide
the Conservancy with either a certificate of insurance issued by an insurance carrier licensed to
write Workers'Compensation Insurance in the State of California, including the name of the
carrier and the date of expiration of the insurance, or a certificate of consent to self-insure
issued by the Director of the Department of Industrial Relations.
In the event that the insurance coverage cannot be obtained, or is cancelled or reduced below
the minimum required herein,Licensor may in its sole discretion waive, in part or in whole,the
insurance requirements set forth above, provided, however,that Licensor may reinstate such
requirements if it determines there has been a change of circumstances.
Notwithstanding any waiver by Licensor, in the event Licensee fails to obtain or maintain
insurance coverage as required herein, Licensee shall have an affirmative obligation to seek
such coverage throughout the term of this Agreement.
, 8. Permits.
This License is not a permit. Licensee will obtain all necessary permits or evidence of agency
approvals and will furnish Licensor with copies thereof prior to use of the License Area.
9. Condemnation. ,
, In the event all or any portion of the License Area shall be taken or condemned for public use
(including conveyance by deed in lieu of or in settlement of condemnation proceedings),this
License shall be revoked on the sooner of the order of possession or the date of the final order of
condemnation. Licensor shall be entitled to all compensation and damages arising out of such
taking or condemnation or sale in lieu thereof and damages awarded to Licensee in connection
therewith.
10. Cancellation
: Either party may cancel this License at any time with one year's written notice consistent with
paragraph 16 to the other party.
: 11. Termination or Expiration.
A. General.
Page 6 of 9
-22-
Termination, revocation or expiration of this License shall not release either party from
liability resulting from an event which occurred prior to such termination, revocation or
expiration.
B. Surrender of License.
Upon termination, revocation or prior to expiration of this License, Licensee shall discontinue
the use of this License and remove all other property of Licensee from the License Area.
Property of Licensee not removed from the License Area within sixty(60)days after the
termination, revocation or expiration of this License shall, at the option of Licensor, become
the property of Licensor. Licensee agrees to reimburse Licensor for the cost and expense
incurred by Licensor in restoration of the License Area and disposing of said property of
Licensee not so removed. If Licensee fails to terminate Licensee's use of the License Area
upon termination or revocation of this License(or expiration if Licensor does not consent to
holdover), Licensor shall have the right,to the extent permitted by law,to re-enter the License
Area and remove Licensee and any person or entity claiming through Licensee from the
License Area. �
12. Default. '
Licensee shall be in default under this License if Licensee fails or refuses to perform any covenant
or condition of this License.
If Licensee fails to cure a default withm fifteen (15)days after notice from Licensor to do so,
Licensor shall have the right,without further notice and in addition to any other remedies Licensor
may have at law or equity,to revoke this License forthwith and to terminate Licensee's use of the
License Area.
13. Nonwaiver.
Licensor's failure to enforce or exercise its rights under any term, condition or covenant of this
License shall not be construed as a waiver of such rights or such term, covenant or condition.
14. Attornev's Fees.
If either party takes any steps or brings an action to compel performance of or to recover for breach
of any term of this License, the losing party shall pay reasonable attorney's fees of the prevailing
party, in addition to the amount of judgment and costs.
15. Personal Nature of License.
This License is personal to Licensee. As such, Licensee has no right to assign this License in
whole or in part or sublicense the License Area in whole or in part.
16. Notices.
Any demands, notice or statements herein requested or required to be given by one party to
Page 7 of 9
-23-
f
the other shall be in writing. Delivery of such written notice, demand or statement shall be
conclusively taken as sufficient if and when delivered in person or deposited in the United
States mail, registered or certified, postage fully prepaid, addressed, if to Licensor, at
1061 Third Street, South Lake Tahoe, CA 96150, and, if to Licensee,at 1275 Meadowcrest Drive,
South Lake Tahoe, CA 96150. Either party hereto may by written notice change the address to
which such demands, notice or statements may be sent. All payments from Licensee to Licensor
shall be made to Licensor at Licensor's address for notices unless Licensor gives Licensee notice
of another address for making payments. Licensor may change by written notice the address
where payments to Licensor shall be made.
Licensee shall notify Licensor(Scott Carroll, Project Coordinator, (530) 543-6062) in writing at
scott.carroll@tahoe.ca.gov or by telephone two (2) business days prior to work commencing on
the License Area.
17. Time of the Essence.
Time is of the essence of this Agreement.
18. Entire A�reement.
The contents of this License are the entire Agreement between the parties, and supersede all
written or oral communication between the parties prior to its execution, all understanding and
negotiations regarding the same having been merged herein, it being their intention that this be an
integrated Agreement.
19. Dispute Resolution.
In the event of any dispute arising out of this License,the Licensee shall file a"Notice of Dispute"
with the Executive Officer of the California Tahoe Conservancy within ten(10)working days of
the discovery of the problem. Within ten (10)working days of such notification,the Executive
Officer shall meet with a representative of Licensee for the purpose of resolving the dispute. If the ,
Executive Officer is unable to resolve the dispute to Licensee's satisfaction,the matter shall be
referred to the Conservancy's governing board for its decision. If, following review by the
Conservancy's governing board, the dispute cannot be resolved to Licensee's satisfaction,the
Licensee may process any claims arising therefrom against the Conservancy pursuant to
Government Code Section 900 et seq. ;
This License shall not be modified except by the written agreement of the parties.
;
Page 8 of 9
—24—
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in duplicate as of the
day and year first herein written.
LICENSOR: LICENSEE:
CALIFORNIA TAHOE CONSERVANCY SOUTH TAHOE
PUBLIC UTILITY DISTRICT
By: By�
Patrick Wright Richard Solbirg
Executive Director General Manager
1061 Third Street 1275 Meadow Crest Dr.
South Lake Tahoe, CA 96150 South Lake Tahoe CA 96150
(530) 542-5580 (530) 544-6474
(530) 542-5591
Licensee Contact: Ivo Bergsohn(530)543-6204 ibergsohn@stpud.dst.ca.us or as designated by
the South Tahoe Public Utility District General Manager.
Page 9 of 9
—25—
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General Manager
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• 1950 • w
O � V a o e Directors
�� �� GhriS Cefalu
Jamee R.JoneS
...,..,�_ �` , � , � , Randy Vogelgesang
publ�c Ut�lity D�Strict KellySheehan
Eric 5chafer
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: August 7, 2014
ITEM—PROJECT NAME: Upper Truckee Marsh Sewer Facilities Protection Project
REQUESTED BOARD ACTION: Accept the cost proposal from Northwest Hydraulic
Consultants (NHC) to provide as-needed engineering and environmental monitoring
senrices through July, 2015, for the Truckee Marsh Sewer Facilities Protection Project
(TMSFPP).
DISCUSSION: On November 7, 2013, the Board approved the amended cost proposal
from NHC to provide engineering planning and permitting services for the TMSFPP
through June, 2014. Over that period, NHC and its sub-consultant prepared engineering
plans, specifications and estimates of probable costs (PS8�E) for the Adaptive
Management Plan (AMP); prepared environmental compliance documents to satisfy
the California Environmental Quality Act (CEQA) and Tahoe Regional Planning Agency
(TRPA) permitting requirements; prepared applications for US Army Corps of Engineers
(USACE) and the Lahontan Regional Water Quality Control Board (LRWQCB) Clean
Water Act Section 404 and Section 401 permits; prepared a California Division of Fish
and Wildlife (CDFW) Section 1600 Streambed Alteration Notification; and actively
participated in project discussions with the landowner, California Tahoe Conservancy,
and neighboring property owners.
Many of the measures in the AMP include special knowledge and expertise that is
typically used in habitat restoration and not conventional construction projects. There
are also pre-construction plant, biological surveys and construction cultural resource
monitoring that need to be completed to satisfy several of the mitigation measures
included in the project environmental documents. Following construction, the project
will be monitored according to the AMP and in preparation for any additional
measures in subsequent years. Because of the specialty services that will be needed
during construction, the District requested that NHC submit a cost proposal to provide
engineering and environmental monitoring tasks required during construction of the
Year 1 Improvements through July, 2015.These include: Task 1: Pre-Construction
Services(vegetation and biological surveys, fish relocation, and engineering assistance
to incorporate final permit conditions into contract documents and respond to
Contractor questions and submittals); Task� Services during Construction (onsite
�
ivo Bergsohn,Hydrogeologist
August 7,2014
Page 2
engineering and revegetation guidance, response to Contractor requests, cultural
; resource monitoring); Tosk 3: Post-Construction Monitoring (completion of Summer, 2015
; monitoring defined by the AMP and submittal of the Annual Report to permitting
agencies); and Task 4: As-Directed Services�additional engineering and permitting
� support, on an as-needed basis, to complete other project tasks that may arise during
, Year 1) .
' The cost to provide these services required during construction and monitoring for the
;
Year 1 Improvements is estimated at $146,066. �
y District staff recommends that the Board accept the cost proposal as submitted from
NHC.
i
;
;
x
SCHEDULE: August, 2014 through July, 2015
COSTS: $146,066
ACCOUNT NO: 1029-8426
BUDGETED AMOUNT AVAILABLE: $561,791
ATTACHMENTS: Proposal for Year 1 Construction and Post-Construction Monitoring
Services, UTMSFPP (NHC, 30 July, 2014) ,
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO �
i� • • l • i�� � •1' � r � ��� � •� �
n
�. t
�S(v,"i�';(;tf�.3�`�, �;1;�! , . '"., i.J�``�,;tt:LC'.�i�C
30 July 2014
Ivo Bergsohn �
South Tahoe Public Utility District
Address
Address
Subject: Proposal for Year 1 Construction and Post-Construction Monitoring Senrices,UTMSFPP
Dear Mr. Bergsohn:
Northwest Hydraulic Consultants{NHC)is pieased to provide the enclosed scope af work and budget for ,
engineering,biological,and revegetation consulting services fa�the Upper Truckee Marsh Sewer Facilities �
Protection Project. NHC and subconsultants AECOM and Weste�n Botanical Services(WBSj have completed the
draft Adaptive Management Plan,Year 1 construction plans and specifications,and environmenta!compliance
and permitting appiications for this project. The proposed worlc woutd provide continued support to the District
from the same project team to complete p�e-construction biological surveys and fish relocation,provide
engineering,revegetation,and cultural�esources services during construction,and complete post-const�uction
monitoring through submittal of an Annual Report to permitting agencies(due July 2015). The services do not
include development of Year 2 plans due to uncertainties in the type and extent of adaptive managemerrt
measures that will be needed. However,general recommendations on Year 2 measures will be included in the
Annual Report.
The attached Scope of Work describes the services to be provided and Table i provides a budget breakdown.
The total estimated costs for the services is$146,066.The projed team is available to begin work immediately
upon authorization. We appreciate the opportunity to provide this proposal to the District and to continue
working with you on the project.
Sincerely,
North est Hydraulic Consultants n .
�
Edward E.Wallace, P.E.
Principat
Enc:Scope of Work,Table 1
File:600035
• .- -31-
Upper Truckee Marsh Sewer Facilities Protection Plan
NHC Scope of Work for Year 1 Construction and Monitoring
August 2014 to luly 2015
Background and Purpose
NHC and subconsultants AECOM and Western Botanical Services (WBS)completed an Adaptive
Management Plan, Initial Study/Mitigated Negative Declaration,Biological Assessment,Wetland
Delineation,Year 1 Improvement Plans and Specifications,and associated permitting applications and
support documents under Amendments A and B to Task Order 4 of NHC's master services agreement
with the District.The amendments were intended to provide anticipated consulting services needed for
the project through June 2014. The Adaptive Management Plan(AMP)and permitting applications are
currently under review by regulatory agencies,Year 1 Improvement Plans and Specifications are out to
bid,and specialized vegetative materials (marsh mats) needed in Year 1 construction are being grown
under a District contract with Nevada Division of Forestry. The services described in this Scope of Work
will provide 1) pre-construction services for biological surveys,fish relocation,and engineering support
during bidding and to incorporate final permit conditions into contract documents;2)engineering and
vegetation observations and site reviews during construction of Year 1 improvements, response to
Contractor requests,and information and training for cultural resources monitoring;and 3)completion
of the summer 2015 monitoring plan tasks as described in Appendix E of the AMP, including submittal of
an Annual Report to permitting agencies in luly 2015. Because future improvements will be designed
based on Year 1 outcomes,this scope of services is intended to provide the necessary consulting
support up to but not including the design of subsequent implementation year improvements,which is
expected to begin about June 2015.This scope of work includes preparation of an Annual Report as
specified in the AMP for submittal to the regulatory agencies in July 2015.
Tasks
The following work tasks are anticipated:
Task 1-Pre-construction Engineering, Revegetation,and Biological Services
Pre-construction engineering services include reviewing bid information,coordinating with regulatory
agencies and the property owner, incorporating final permit conditions into Year 1 construction contract
documents, and supporting the District to respond to pre-construction questions and Requests for
Information (RFIs)from the Contractor.
If needed to respond to final permit conditions, NHC will prepare plans, specifications, notes,or other
information to be issued as a change order. The cost estimate for this element of work assumes
approximately one day each for principal engineer,engineer,and senior engineering technician, and one
day for revegetation specialist.
Pre-construction revegetation services includes completing baseline vegetative surveys. Pre-
construction baseline surveys will be conducted on transects as specified in the AMP and a report
prepared in electronic format suitable for submittal in the AMP Annual Report.
Year 1 Construction and Monitoring 1 UTMSFPP
-33-
�
;
, Pre-construction biological services include pre-construction surveys for yellow warbler, long-eared owl,
� waterfowl, northern harrier,and willow flycatcher;and conducting fish relocation.
Yellow Warbler, Long-Eared Owl, Waterfowl, and Northern Harrier Preconstruction Nesting Surveys
, Qualified biologists will conduct pre-construction surveys for active nest sites of yellow warbler,long-
eared owl,waterfowl,and northern harrier within 10 days prior to commencement of Year 1
, construction activities.Surveys will be conducted within suitable habitats within the Year 1 construction
footprint and a 100-foot buffe�.The pre-construction survey for nests will be conducted using a nest-
searching technique appropriate for the species(e.g.,first conducting observations in suitable habitat to
determine occupancy,followed by nest searching if the species is present).Surveys will use standard
nest locating techniques,as appropriate,such as from Martin and Guepel (1993).The goal of the pre-
construction nesting surveys is to identify the general location of nest sites,sufficient to establish a
protective buffer zone around the potential nest site,and need not include identification of the precise
nest locations.
Surveys will be conducted during times of maximum bird activity:early morning from dawn to within 4
hours of sunrise,or within 2 hours of sunset are preferable.Surveys will not be conducted during
periods of steady rain or wind greater than about 12 mph.Surveys will be conducted by walking
transects that use a combination of patient observation with binoculars, random searching in possible
' nesting habitat,and walking briskly through suitable habitat to flush birds off nests.If an active nest is
; located,CDFW shall be notified.Construction shall be prohibited within a distance directed by the
appropriate regulatory agency to avoid disturbance until the nest is no longer active. If necessary, nest
locations will be flagged from at least 30 feet(or more)away.All active nest sites will be mapped (using
GPS units)and submitted,along with a report stating the survey results.
Willow Flycatcher Surveys
Qualified biologists will conduct pre-construction surveys for territorial willow flycatchers prior to
. commencement of Year 1 construction activities.Surveys will be conducted within suitable habitats
within the Year 1 construction footprint and a 50-foot buffer.
Surveys will be conducted in accordance with the Bombay et al. (2003)survey guidelines,to the extent
' feasible (i.e.,two survey visits will be conducted a minimum of 5 days apart), however,seasonality of
survey visits will not be according to protocol,as survey windows have already passed. Broadcast
stations will be established using GIS with a spacing of 30-50 meters (depending on vegetation density)
between stations in suitable habitat,and adjusted on the ground during the first survey visit.Surveys
� will be conducted between first light(approximately 1 hour before sunrise)and 10:00am;a 6-minute
� protocol-level survey will be conducted at each station using a combination of broadcast calling and
� watching/listening.Surveys will not be conducted during periods of steady rain or wind greater than
about 12 mph.
This scope of work assumes that all survey stations could be surveyed by one biologist in a single day for
each of two survey visits.
If territorial willow flycatchers(or active nests)are located,the California Department of Fish and
Wildlife (CDFW)shall be notified. Construction will be prohibited within a distance directed by the
appropriate regulatory agency to avoid disturbance until the nest(or territory) is no longer active. If
necessary, nest locations will be flagged from at least 30 feet(or more)away.
5 — ---- —
' Year 1 Construction and Monitoring 2 UTMSFPP
i
-34-
All adive territories(or nest sites)will be mapped (using GPS units)and submitted,along with a report
stating the survey results.
American Manna Grass Surveys
Qualified botanists will survey and map the aerial extent of American manna grass within the study area
prior to commencement of ground disturbing activities associated with Year 1 construction.Surveys will
be conducted within suitable habitats in the project study area and will coincide with the blooming
period for this species(June through August)to the extent feasible.Surveys will be conducted by
walking transects in suitable habitat throughout the study area and mapping(using GPS units)the
boundary of areas containing American manna grass.
All mapped locations will be submitted,along with a report stating the survey results.
Fish Rescue and Relocation
Qualified biologists will complete fish rescue and relocation along an approximate 900 foot length ,
section of Trout Creek that will be dewatered as part of construction efforts,consistent with the fish '�,
rescue and relocation plan protocol provided in the Upper Truckee Marsh Sewer Facilities Adaptive �I
Management Plan (AMP).AECOM assumes efforts will be in coordination with the contracto�'s initial
site preparation and in-water construction activities.
The effort will require two staff(one running the electrofisher and one netter).This estimate assumes
natural flows between September 1 and October 15 will be shallow enough to effectively electroshock.
Efforts require a half day on day one for travel and initial site assessment.On day two,staff will place
block nets in the creek and complete a multiple pass,depletion electroshocking protocol.On day three,
staff will monitor instream activities and rescue/relocate any fish remaining within the section of creek
being accessed. Netting can be removed when construdion is completed and access is no longer
needed.
Rescue and relocation efforts will be documented in a memorandum summarizing the results.
Task 1 Deliverables:
• Responses to questions and RFIs;
• Change order, if needed,to incorporate final permit conditions;
• Inspection reports for pre-grown marsh mat in electronic format;
• Technical survey memoranda in electronic format summarizing the methods and results for
each of the bird surveys and the manna grass survey, including a map(and GIS files)of nest,
territorial bird,or plant locations,as applicable,for each pre-construction survey(3 total);
• Technical memorandum in electronic format summarizing the methods and results of the
fish rescue efforts, including relocation if applicable;
• Baseline vegetation survey results for incorporation into AMP monitoring plan results and
Annual Report;
• Miscellaneous memoranda, letters,or other documents as needed to respond to questions
and comments.
Year 1 Construction and Monitoring 3 UTMSFPP
-35-
Task 2-Services during Construction
NHC and subconsultant WBS will review Contractor submittals and maintain a log of submittals and RFIs.
Responses will be provided in standard District formats to the District project manager for management
of the construction contract.
Before project-related ground disturbance begins,an AECOM qualified cultural resources specialist,
Richard Deis or another AECOM staff archaeologist,will educate the on-site inspector and Project
Manager as to how to identify prehistoric and historic-era archaeological remains.The cultural resource
report prepared for the Upper Truckee Marsh will be provided for additional details. Mr. Deis or another
qualified cultural resources specialist will conduct a brief site visit to review methods to be used by
District staff for cultural resource observations during construction.The scope assumes travel and a 1-
day site visit with no overnight stay and initial coordination with the Project Manager and on-site
inspector.Additional coordination with SHPO and USACE is not included in this scope but could be
provided under Task 4 if required.
NHC and WBS will provide periodic field observations and assistance to the District in reviewing and
directing Contractor activities. Field observation services will be tailored to provide more intensive :
services during portions of the project anticipated to require the highest levels of field adjustment and
to be most challenging or significant in terms of project performance. Field observations will be
summarized in daily reports in standard District formats. NHC will support District observations required
during construction in the AMP and Year 1 Specifications-including portable and automated turbidity
measurements, and pilot channel monitoring. NHC and WBS will contribute to construction
documentation with photos and supplemental notes and sketches as necessary to record and changes
implemented in the field. The primary responsibility for preparation of as-built redlines will rest with
the Contractor. NHC will review Contractor-supplied redlines and draft record as-built drawings. NHC
and WBS will support the District to prepare any required change orders during construction.
Task 2 Deliverables ,
� Submittallog;
• Cultural resources information;
• Draft responses to submittals and RFIs on standard District forms;
• Daily observation reports;
• Photo log and compiled photos, notes,sketches on CD;
• As-built drawings.
� Task 3-Post-construction Monitoring
! NHC and WBS will complete 2015 summer monitoring described in Appendix E of the AMP, including
s review of automated turbidity data, right overbank and inundation measurements,observations of
sedimentation and erosion,observations of left bank pathways, review of groundwater and creek stage
data,and monitoring of herbaceous and woody vegetation survival and vigor. Surveying of established
i --
Year 1 Construction and Monitoring 4 UTMSFPP '
-36-
cross sections will be completed by others under separate contract to the District,and information
provided to NHC.
NHC will prepare a draft Annual Report, including all components described in Appendix E of the AMP,
for review by the District,and incorporate revisions into a final Annual Report for submittal to regulatory
agencies.Year 2 plans are not included in the scope, but general recommendations on Year 2 adaptive
management measures will be included in the Annual Report.
Task 3 Deliverables:
� 2015 Annual Report
Task 4—As-directed services
Task 4 includes services that are as yet not fully defined but that may be requested by the District to
support construction and monitoring activities. As-directed senrices may include assistance in public
outreach and neighborhood coordination,assistance responding to permitting agency or landowner
requests,on-call response to cultural resources questions and response to any observations of potential
cultural resource artifacts during construction,and other services as authorized by the District. A
budget allowance is provided to perForm as-directed services through July 2015, but will not be spent
except as-directed and authorized by the District.
Year 1 Construction and Monitoring 5 UTMSFPP
—37—
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-38-
General Manager
Richard H.5olbrig
��
� . 1950 .
+� -� w� � �� � �� Director5
ChriS Cefalu
James R.Jones
� '�M �'u bI i c Uti i ity D i 5tri ct Randy Vogelgesang
Kelly Sheehan
Eric 5chafer
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-74�t
Phone 53Q 54�4-64-74•Fax 530 541-0614•www.�tpud.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: August 7, 2014
ITEM - PROJECT NAME: Liability Claim against South Tahoe Public Utility District
(District) from Gary Silvestri I�
REQUESTED BOARD ACTION: Reject Claim as recommended by Carl Warren 8�
Company.
DISCUSSION: Gary Silvestri filed a claim against the District in the amount of$1,300 for
damages to his water lateral. Insurance adjuster Carl Warren 8� Company investigated
, and discovered that South Tahoe Public Utility District is not responsible for the
damages. Mr. Silvestri claims that during the 2010 meter project, a faulty installation of
his water meter and tie-in to his water line resulted in underground leaks and excessive
high water bills. The investigation performed by Carl Warren 8� Company discovered
that the leaks did not occur until 3 years after the installation which would not have
anything to do with the District's installation of the water meter. It has been
recommended from Carl Warren 8� Company to reject the claim.
A closed session item has been included on this agenda if the Board wishes to discuss
the merits of this claim.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Tort Claim
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-39-
l� ..
I
FORM: TORT CLAIM FOR MOI��EY��Z DAA'1�GES
j^�rn(!CySe +`�le 1,Div.3.6,§&810 e:seq.j
Clai�m of[LtiT5ERT?�AIv�OF CL�NL�NTJ, ) �'a.
)
[L�SERT'�A_ME OF CLAL�vL�.'vT] )
) TORT CLAINi
vs. ) FOR MONEY OR DA.N,�GES
) (G4�R1`'ME'��'CODE SEC.810 et sev..)
South T�hae Public litility District ) �
)
}
. )
)
) .
Ses attached Iustructions �
Se�tiaa 1: CI�imant Iaforma�on
a�' � 1 �V��`�^` (p' S �� ��C�- �OJ �..�
Nam.e of_ 2aimant Telephone Number(include area cade) �i
j 7D I �a�K �r�e�..� �r��ve. �a� ����.o C r� �1`�0��
IVlailing Address ' City - Staxe Zip Code
Section 2: CIaim Iafaru�ation
Is the.Ciaim on Behalf of a Minor? Yes�Na
If yes,please inclicate: ' _ .w� -.
Relationship to Iviinor
Date of Birth of Minor:
` o C�
Incident Date: �_ ����' Dol�ar.4�ount of C2aim: ' ����
7N�ay/Year y��-���-
If'the Amount Exceeds$10,000,Indicate Type of Civil Case: Limited Non-Limited
. Explain How Th�Dollas Amount Claimed Was Camputed
r(Attach supportin�dacumenta.tion for the amo c�aimed} .
�����, � �� L i �- � f� � C va�i�,n ►^ � � c� ez���
. . Z , � ,
��
� � � � �� e �
De cribe e specific dam or injury' curred as a resuh o the incident (
� z (�a i c� 1 _ c� t -'� p C-tl�7e-�'
� ': � e. �� •'+ a�d .r� c -� • � t���
t,�2- �y' � t 1�� , �<< i�t, ��a �a ���t W��"� ea1e. (�Y `�I�U�} � �` ,
S�:bC�'�'l�b�`c^�(` C�-� � � ����� !VJ F1C;c1\� C�+tk,}�k�V� (�11���V�WtQ,,'t"�-
-41-
��V7H TANp�
- _��
e��(
AjtieN'er . 1950 ' Wa��"
a7��(frn���
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 17, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang
Staff: Brian Bartlett, Ivo Bergsohn, Tim Bledsoe, Linda Brown, Shannon Cotulla, Melonie Guttry, Paul
Hughes, Debbie Henderson, Attorney Gary Kvistad, Donielle Morse, Lynn Nolan, Ken Phillips, Susan
Rasmussen, Paul Sciuto, Chris Skelly, John Thiel
CONSENT CALENDAR:
Moved Cefalu / Second Vo4elaesana / Schafer Yes / Cefalu Yes / Jones Yes / Voyel4esang Yes /
Sheehan Yes to approve the Consent Calendar as presented.
a. Unpaid Assessments-Adopted Resolution No. 2958-14, authorizing delinquent accounts to be
added to the 2014/15 EI Dorado County Tax Assessor's Roll.
b. Springbrook Billing System -Approved Professional Services Agreement with Springbrook in the
amount of $22,987.
c. Sunset Well Evafuation -Authorized an increase in the amount of $30,417 to Purchase Order
P27525, West Yost Associates for added engineering services.
d. Tallac Creek Sewer Crossing - Accepted the cost proposal from Insite Land Surveys in the
amount of $5,325 to provide professional land survey services for the Tallac Creek Sewer Line
Protection Project.
e. Tahoe Woods Sewer Main Line Transfer- Approved transfer of ownership of the District's sewer
main line to Tahoe Woods, LLC Condominium Development (APN #29-095-06).
-43-
�
REGULAR BOARD MEETING MINUTES-July 3, 2014 PAGE -2
f. Primary Clarifier and Aeration Basin Rehabilitation-Authorized Task Order Amendment 4B to
HDR, Inc., in the amount of $69,945 for additional engineering work for the rehabilitation of
� Primary Clarifier No. 2 (PC2) and Aeration Basin No. 1 (AB1).
g. 2014 State Streets Waterline Project-Approve Change Order No. 1 to Gerhardt and Berry
Construction for a credit to the District in the amount of$36,393.19.
h. Water Meters- (1) Authorized exception to bidding procedures as outlined in the Purchase
� Policy for a sole so�rce purchase of standardized supplies; and (2) Authorize the purchase of
� Sensus MXU's and meters from Western Nevada Supply (Purchase Order No. P27762) in the
° amount of$24,635.88, including tax.
i. Regular Board Meeting Minutes: July 3, 2014-Approved July 3, 2014 Minutes.
j. Resolution No. 2959-14-Adopted Resolution No. 2959-14 to the Department of Water
Resources for the submission of a drought funding application on behalf of the Tahoe Sierra
. Integrated Regional Management partnership.
6. President Schafer presented the finance department with the Government Finance Officers
Certificate of Achievement for Excellence in Financial Reporfing on the CAFR fiscal end June 30,
� 2014; congratulating them on behalf of the Board. Paul Hughes commended the finance staff for far
surpassing the standards.
ITEMS FOR BOARD ACTION:
a. Data Storage Replacement Project-Staff gave an update on the project.
Moved Cefalu / Second Vogel eg sang / Schafer Yes / Cefalu Yes/Jones Yes / Voael_ eq sanq
Yes / Sheehan Yes to (1) Authorize the purchase of a new data storage system to replace the
District's "end-of-life" system that is currently in production; (2) Reject the lowest quote from
Dot Hill as it is non-responsive; and (3) Award the contract to Nimble Storage as the lowest
responsive, responsible bidder.
� b. State Water Resources Control Board Emergency Regulations - Richard Solbriq gave an
: overview of the State regulations passed on Tuesday, J�ly 15, 2014, acknowledging their
connection to STPUD's conservation standards already in place. The Board feels the District's
multi-media approach to public outreach and conservation has been working well. In
addition the following was recommended:
• A webpage conservation message in English and Spanish
• Include a line on our current advertising indicating the state is now mandating
conservation efforts
• Proactive discussions with the 20% of agencies who do not have water issues regarding
soliciting an exemption from the state
; • A letter drafted to the local agencies (city, county, Forest Service, etc.) outlining the
District's conservation efforts in place, requesting we work together, following the same
restrictions and possibly adopting our policy per the state mandate.
• A message to the general public reinforcing what conservation efforts the District has in
place.
-44-
REGULAR BOARD MEETING MINUTES-July 3, 2014 PAGE-3
c. Payment of Claims
Moved Schafer / Second Sheehan / Schafer Yes / Cefalu Yes/ Jones Yes / Vogelgesan4 Yes /
Sheehan Yes to approve Payment of Claims in the amount of $3,318,583.46
STANDING AND AD-HOC COMMIITEE REPORTS:
An ad-hoc legislative committee meeting will be held Thursday, July 31, 2014 at 1 :15 p.m. in
Conference Room 2.
BOARD MEMBER REPORTS:
Director Vogelgesanq gave an update on behalf of the City of South Lake Tahoe Oversight Board.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones gave an update on the EI Dorado County Water Agency and EI Dorado Irrigation
District. The July meetings were cancelled and the next meeting is scheduled for August 13t" at 10
a.m. in the STPUD District Board Room.
GENERAL MANAGER REPORT:
Richard Solbrict reported the District is working with Rauch Communications regarding
recommendations to further public outreach efforts. More information will be brought to the Board
on August 7tn.
STAFF/ATTORNEY REPORTS:
a. Board Elections - Melonie Guttry gave an overview of the elections process including the filing
dates for Declaration of Candidacy paperwork.
ADJOURNMENT TO CLOSED SESSION: 3:25 p.m.
RECONVENED TO OPEN SESSION: 4:54 p.m.
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation
re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public
Utility District.
No re�ortable Board action.
b. Pursuant to Section 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County
Superior Courf Case SC 20140042 Cynthia Knight, David Klecker vs. South Tahoe Public Utility District.
No reaortable Board action.
c. Pursuant to Section 54956.9(a) of the Government Code, conference with Legal Counsel regarding
existing litigation: EI Dorado Small Claims Court Case No. SSC2014005, County of EI Dorado v. South
Tahoe Public Utility District.
No reportable Board action.
� d. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re:
Memorandum of Understanding with Stati��ary Engineers, Local 39. Present at this Closed
� '
REGULAR BOARD MEETING MINUTES-July 3, 2014 PAGE-4
i
Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy
Hussmann/Human Resources Director, and Paul Hughes/Chief Financial Officer.
No reportable Board action.
ADJOURNMENT: 4:54 p.m.
Eric Schafer, Board President
' South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
-46-
General Manager
Richard H.5olbrig
� • t� • w ,/� Director5
� n �� � / {Q Chris Cefalu
" �,i �,r v James R.JoneS
_� �� Randy Vogelge5ang
fi u b I i c U ti i ity D i 5tri ct Kelly Sheehan
Eric 5chafer
1275 Meadow Crest Drive•5outh i..ake Tahoe•CA 96150-740�
Phorte 53Q 544-6474•Fax 530 541-0614•www.stpud.u5
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Shannon Cotulla, Engineering Deparfment Manager
MEETING DATE: August 7, 2014
ITEM - PROJECT NAME: Sewer intertie with Douglas County Sewer Improvement
District I
REQUESTED BOARD ACTION: Agree in concept to an emergency sewer intertie with
Douglas County Sewer Improvement District I (DCSID), and authorize staff to develop
an agreement for the Board's approval with DCSID to construct an emergency sewer
intertie.
DISCUSSION: DCSID has approached the South Tahoe Public Utility District (District) to
request they be allowed to construct an intertie between the two wastewater systems
that would allow DCSID to discharge sewage into the District's sewer system to reduce
or prevent a DCSID sewage overflow. The discharges to the District's system would be
limited to emergency conditions or during maintenance of DCSID's pump station or
force main.
Utilizing hydraulic modeling software and historic flow data, District staff analyzed the
available capacity of the relevant gravity sewer, pump station, force main, and the
waste water treatment plant. Staff determined that during large storm events or when
the biological system of the treatment plant is upset that no additional capacity is
available. However, during normal operations there is capacity for the system to
receive 2 Million Gallons per Day (MGD) of instantaneous flow, or 1.25 MGD daily flow.
The limiting factor is the capacity of the Bijou Pump Station.
DCSID has requested that the District's Board of Directors expedite providing an
indication of their willingness to proceed with this intertie, as a portion of the work must
be constructed across the Edgewood Golf Course while other construction is occurring
at Edgewood this year.
Staff has established several technical requirements for the intertie that DCSID have
agreed to. These requirements include, but may not be limited to, the following:
1) A velocity meter will be installed and connected to our Supervisory Control and
Data Acquisition (SCADA) system.
2) A throttling valve will be installed near the intertie.
3) The District will be released from any liability associated with closing the throttling
valve.
4) A Smart Cover will be installed as a 6�c�cup flow sensor.
Shannon Cotulla
July 17,2014
Page 2
5) DCSID will be responsible for maintenance and fees associated with the meter and
Smarf Cover.
6) DCSID will draft an initial agreement for review by District counsel.
7) DCSID will be responsibie for any attorney or rate consultant fees incurred by the
District associated with the intertie.
8) The maximum instantaneous flow the District can accept is 2 MGD, and potentially
no flow will be allowed through the intertie.
; 9) The District may close the intertie at any time for any reason.
; Two issues that have not yet been resolved are whether the throttling valve will normally
be open or closed, and what fees would be associated with this effort. Staff has
developed the following two alternatives:
Open Valve Alternative: If the valve is to remain open at all times, the District's
consultant will develop a rate study and establish a capacity fee, possibly an annual
fee, and per gallon rate.
Closed Valve Alternative: If the valve is to be left closed at all times, DCSID will be
: charged a per gallon rate of five times the District's average annual sewage treatment
cost per gallon from the prior year. No capacity or annual fees would be charged.
Staff recommends that the Board agree in concept to an emergency sewer intertie
with Douglas County Sewer Improvement District I (DCSID), and authorize staff to ;
develop an agreement for the Board's approval with DCSID to construct an
emergency sewer intertie.
; �
;
!
SCHEDULE: Upon Board Approval
COSTS: Internal staff time
ACCOUNT NO: DCSIDI
� BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Location Drawing
CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: Sewer
GENERAL MANAGER: YES � NO
CHIEF FINANCIAL OFFICER: YES -48-NO
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General Manager
Richard H.5olbrig
� • �� • {N Directore
� o u t a o e �hr�5��a�U
James R.Jones
` '�` pu bl i c Uti i ity D i 5tri ct �ndyVogelgesang
Kelly 5heehan
Eric Schafer
1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-740i
Phone 530 544-6474•Fax 530 541-0614•www.stpud.u5
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: August 7, 2014
ITEM-PROJECT NAME: Request to Appear Before the Board Received from Fenn
(Buck) Barkley, Jr. Concerning Customer's 2" Water Service Line.
REQUESTED BOARD ACTION: Consider customer's request that the Board review the
Administrative Code and authorize an amendment to address the issue of the existing
2" water line service and fees as it relates to water meter installation.
Staff Introduction:
Mr. Barkley is the owner of a home located at 1165 Winnemucca Avenue which was
built in 1955. Currently, the District is completing a water meter project in that area and
discovered that Mr. Barkley has a 2" water service line. Because the 2" water service
line has been in place for almost 60 years, Mr. Barkley is requesting he be able to
maintain the 2" water service line with the necessary accompanying 2" meter,
however, be charged the base rate for a 3/." meter.
Staff Comments/Recommendations:
Pursuant to the District Administrative Code Sections 3.1.23, 3.1.35 and 3.1.51, the billing
of water meter service charges is set by the District's Board of Directors and shall be
billed according to the meter size as outlined in section 3.1.51. Also, section 3.1.35
states that metered water service charges shall be paid by all metered services.
Metered water service charges, as established by the Board, are used for maintenance
of facilities providing water service to existing customers, meeting debt service
requirements, paying operating expenses, purchasing or leasing equipment and
supplies, and funding reserves for replacement facilities. Staff recommends denying
the request to provide a reduced cost for a larger meter as it is a violation of the
District's Administrative Code.
Customer Comments:
During the District's initial preparation for the conversion of my neighborhood to water
meters, work was halted as the issue of my 2" water service line came to light.
Information was provided that the 2" water service line would be replaced with a
1" water service line in order to install the 1" meter, with a lower base charge of $111.06.
The other option presented was to keep th�2" water service line and pay a higher,
f
f
, Tim Bledsoe,Customer Service Manager
August 7,2014
' Page 2
� quarferiy fee for water service, with a higher base charge of$591.95. Respectfully,
neither of these options is acceptable. I do not want to forfeit my existing level of water
service which has been in place for close to 60 years. Nor do I want to be penalized for
continuing the existing service. It is my understanding that with the meter I will be '
� paying for actual usage regardless of the size line.
;
Customer's Requested Board Action:
I am formally requesting the Board to review the Administrative Code and authorize an
' amendment to address the issue of the existing 2" water line senrice and fees as it
relates to water meter installation.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Letter from Fenn (Buck) Barkley, Jr.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES � NO
CHIEF FINANCIAL OFFICER: YES NO
Buck Barkley
1165 Winnemucca Avenue
South Lake Tahoe,CA 96150
(530)541-3260
July 25, 2014
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe,CA 96150
Arin: Tim Bledsoe,Customer Service Manager
My home at 1165 Winnemucca Avenue was built in 1955 with 2"water service.
During the District's initial preparation for the conversion of my neighborhood to water meters,
work was halted as the issue of the 2" line came to light. Information was provided that the 2"
line would be replaced with 1" line in order to install the meter. The option was presented to
keep the 2" line and pay a higher quarterly fee for water service.
Respectfully,neither of these options is acceptable. I do not want to forfeit my existing level of
water service which has been in place for close to sixty years. Nor do I have an appetite to be
monetarily penalized for continuing the existing service. It is understood that with the meter I
will be paying for actual usage regardless of the size line.
I am requesting the Board consider an amendment to the code as regards meter instailation and
subsequent charges for residential properties with existing 2" service. I can certainly see the
wisdom of offering 2" service with higher fees to new installs;but I believe a case such as mine,
with existing 2" service, should not be subject to increased charges as a result of ineter
installation. I will be receiving no new or added benefit that would justify an increased ongoing
charge.
I am therefor formally requesting the Board review the code and authorize an amendment to
address the issue of existing 2" service and fees as relates to water meter installation.
Thank you for your consideration,
Buck Barkley
-51-
6eneral Manager
Richard H.5olbrig
� • 1950 •
�'�/� O ��r � �� Director5 I
V ChriS Cefalu
James R.Jones
'� , , , , , Randy Vogelge5ang
�_ ��Y ��� U ti I ity D i 5tri ct Kelly 5heehan
Eric 5chafer
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 54�4-6474•Fax 530 54-1-06i4•WWW.5tpUL�.US
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: Aug�st 7, 2014
ITEM-PROJECT NAME: Upper Truckee Marsh Sewer Facilities Protection Project
REQUESTED BOARD ACTION: (1) Waive minor bid deviation; and (2) Award Bid to lowest
responsive, responsible bidder, V&C Construction, Inc., in the amount of$659,246.
DISCUSSION: The project involves implementing measures from the Adaptive
Management Plan (AMP), employing low-impact construction measures over a two to
five year period, to encourage the re-establishment of Trout Creek flows away from the
District's Bellevue Pump Station and adjoining utility easement along the northeast
margin of the Upper Truckee Marsh. The contract term is for construction over three
years, along with a one year warranty period following the final year of construction.
On July 8, 2014, six general contractors attended the Mandatory Pre-Bid Conference.
Bids were opened on Tuesday, July 22, 2014, at 2:00 p.m. Affer opening the two
received bids, staff carefully reviewed and evaluated both bids for compliance with
the contract requirements.
As of July 22, 2014, V8�C Construction, Inc. is the apparent low bidder with two minor
deviations. Summaries of the bid resutts are provided as attachments to this Agenda
Item.
Based on the bid review, Staff recommends that the Board waive the minor deviations
and accept the bid from the apparent low bidder, V8�C Construction, Inc.The Board
may also reject both bids if it so chooses.
With Board approval and attainment of all necessary permits, Staff plans to move
forward with Year 1 construction under the following schedule:
• Contract Award -August 7, 2014
• Begin Year 1 Construction-September 2, 2014
• Complete Year 1 Construction - October 15, 2014
• Complete Year 1 Revegetation - November 30, 2014
-53-
�
Ivo Bergsohn,Hydrogeologist
August 7,2014
Page 2
�
SCHEDULE: As shown above.
COSTS: $659,246
ACCOUNT NO: 1029-8426/TMSFPP
' BUDGETED AMOUNT AVAILABLE: $561,791
ATTACHMENTS: Memo from Heidi Baugh (July 23, 2014); Memo from Ivo Bergsohn
(July 29, 2014)
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES � � NO
CHIEF FINANCIAL OFFICER: YES NO
-54-
South Ta hoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-0614
Memorandum
Date: July 23, 2014
To: Board Members, Richard H. Solbrig, Paul A. Sciuto
From: Heidi C. Baugh, Contracts Administrator
Subject: Upper Truckee Marsh Sewer Facilities Adaptive Management Project
At 2:00 o'clock on the afternoon of July 22, 2014 we received two (2) bids electronically
for the above-referenced project. Bids ranged from $659,246 to $852,588.55. The
engineer's estimate was $673,095. A careful review and analysis of these bids showed
only minor deviations. See attached spreadsheet and list of deviations for full
breakdown of each bid.
V&C Construction, Inc. is the apparent low bidder. V&C Construction, Inc. had only a
minor deviation.
I contacted the Contractors License Board and was given the following information:
License Number 645708 is current and active and expires 05/31/2016.
The company is a corporation.
V&C Construction, Inc. holds a Class A— General Engineering license as well as a C27
Landscaping license.
South Tahoe Public Utility District•1275 Meadow Crest Drive,South Lake Tahoe, CA 96150
Phone 530.544.6474.Facsimile 530.541.0614
-55-
Upper Truckee Marsh Sewer Facilities Adaptive Manaqement Proiect
Bid Opening: 7/22/2014 at 2:00 o'clock p.m.
Deviations and information qathered durinq bid analvsis of the two low
bids: ,
V&C Construction, Inc.:
• Bidder's General Information Item 5, name of the agency was not provided,
however since the agent for V8�C Construction, Inc. has a Power of Attorney
for the surety company and verified validity of bid bond as well as that the
surety providing the bid bond would also be the surety who would provide the
payment and performance bonds. Surety meets specification requirements.
• Certification by Contractor's Insurance Broker form: listed only agent's name ;
in 1 St blank and failed to identify agency's name. I was able to verify that the
insurance company(ies) named met specification requirements.
Habitat Restoration Sciences:
• Certification by Contractor's Insurance Broker form: listed only the agenYs
name in 1 St blank and failed to identify agency's name; in the 2"d blank the
agency's name was provided where the insurance company name(s) should
have been identified. However, I was able to verify that their named insurance :
company met specification requirements. -
' -56-
BID SUMMARY FOR UPPER TRUCKEE MARSH SEWER FACILITIES ADAPTIVE MANAGEMENT PROJECT
Bids Opened 7/22/2014 @ 2 o'clock p.m.
V&C HabiWt
Engineers Construction, Restoration
Item Descri tion Unit Qn Estimate Inc. Sciences,Inc.
� Mobilize and Demobilization(not to exceed 10°/a of Total) LS 1 $23,300.00 $32,000.00 $58,000.00
Installation and Maintenance of shorirg and soil stabilizaGno for worker
2 safety. LS 1 $2,000.00 $500.00 $19,500.00
3 Fumish,install,maintain Temporary Erosion Control and BMPs LS 1 $17,000.00 $13,000.00 $25,000.00
Develop,maintain,remove site Access Routes and Staging Areas and
4 provide Tra�c Control LS 1 $43,000.00 $29,500.00 $23,000.00
Fumish,install,maintain,remove Temporary Channel Crossing per the
5 p�ans and specs. LS 1 $17,000.00 $31,000.00 $30,000.00
Fumish,install,maintain,remove SVeam Diversion,Dewatering,and
6 Contro�of Onsite Water per the plans and specs LS 1 $28,000.00 $32,000.00 $158,000.00
Fumish all labor and equipment to instalt and maintain Pilot Channels per
7 the plans and specifications or as directed by the Engineer. LF 465 $20,900.00 $16,275.00 $28,365.00
Fumish all labor and equipment to excavate Left Overbank Openings per
g plans and specifications or as directed by the Engineer. EA 4 $4,000.00 $15,600.00 $18,000.00
Fumish all labor,equipment,and materials to install Hummocks per plans
9 and specs or as directed by the Engineer. SF 2146 $12,900.00 $23,606.00 $26,932.30
Fumish all labor,equipment,a�d materials to i�stall Fill Hummocks per
10 p�ans and specs or as directed by the Engineer. SF 2735 $26,300.00 $43,760.00 $35,691.75
Fumish all labor,equipment,and materials to install Planted Coir Logs as
11 per plans and specs or as directed by the Engineer. LF 180 $4,900.00 $5,400.00 $2,592.00
Fumish all labor and equipment to install Right Overbank Plugs as per plans
12 and specs or as directed by the Engineer. SF 600 $6,900.00 $7,800.00 $3,270.00
Fumish all labor,equipment,and materials to install place W illow Fences ps
13 per plans and specs or as directed by the Engineer. SF 180 $9,000.00 $4,680.00 $23,400.00
Fumish all labor and equipment needed to complete Local W idening and
Deepening on Desireable Flow Paths per plans and specs or as directed by
14 the Engineer. LS 1 $6,500.00 $7,500.00 $25,500.00
Fumish all labor,equipment,and materials needed to i�stall Planting on
Favorable/Unfavorable Flow Paths as per plans and specs or as directed by
15 the Engineer. SF 2500 $8,800.00 $5,000.00 $2,500.00
Fumish all labor,equipment,and materials needed to install Willow Sausals
16 as per the plans and specs or as directed by the Engineer. SF 1200 $1,800.00 $12,000.00 $3,900.00
Fumish all labor and equipment needed to Remove and Restore
Abandoned Road Fill as per the plans and specs or as directed by the
17 Engineer. SF 6000 $48,600.00 $21,000.00 $24,000.00
Fumish all labor and equipment needed to install Fill Plugs in Erosional
18 Depression as per plans and specs or as directed by the Engineer. SF 1125 $7,400.00 $10,125.00 $21,937.50
Fumish all labor and equipment needed to install Wetland Plug Plantings
19 per plans and specs and as directed by Engineer. SF 500 $7,500.00 $6,500.00 $3,000.00
Fumish all labor,equipment,and materials needed to conduct Temporary
Irrigation and Vegetation Establishment as per plans and specs or as
20 directed by the Engineer. LS 1 $35,000.00 $85,000.00 $45,000.00
Adaptive Management Plan Improvements-Year 2 Improvements(prelim
21 estimate of present value of future work to be completed during Year 2). LS 1 $150,000.00 $150,000.00 $150,000.00
Adaptive Management Plan Improvements-Year 3 Improvements(prelim
22 estimate of present value of future work to be completed during Year 3). LS 1 $100,000.00 $100,000.00 $100,000.00
Fumish all labor,equipment,and meterials needed to conduct Willow Thin
p3 Cutting as per the spec�cations or as direded by the Engineer. LS 1 $4,500.00 $7,000.00 $25,000.00
Total ;585,300.00' 5659,246.00 5852,588.55
`Reported Engineer's Estimate is$673,095.00 which includes a consWction contingency of$87,795.
-57-
So u th Ta h o e Richard Solbrig, General Manager
Public Utility District Board Members
Chris Cefalu
James R. Jones
Randy Vogelgesang
Keliy Sheehan
Eric Schafer
Memorandum
Date: July 29, 2014
To: Board Members, Richard Solbrig, Paul Sciuto
From: Ivo Bergsohn /�
Re: Upper Truckee Marsh Sewer Facilities Adaptive Management Project- Deviations from
Engineer's Estimate
On July 22, 2014, the District received two (2) bids through the electronic bidding system for the
above-referenced project. Bids for the project ranged from $659,246 to$852,588.55. The engineer's
estimate was$673,095.See attached spreadsheet for full breakdown of each bid.
The lowest bid (V&C Construction, Inc.) is in-line with the engineers estimate (EE). Percent differences
in the apparent lowest bid exceeding fifty percent(50�0) of the EE included the following items:
1) Bid Item 5-Temporary Channel Crossing;
2) Bid Item 8- Left Overbank Openings;
3) Bid Item 9- Hummocks;
4) Bid Item 10-Fill Hummocks;
5) Bid Item 16-Willow Sausals;
6) Bid Item 20-Temporary Irrigation and Vegetation Establishment; and
7) Bid Item 23-Willow Thin Cutting.
A higher cost for these items is attributed largely to higher personnel (hand crew time)than
estimated. Only one bid item (Bid Item 20) was more than $20,000 higher that the engineers
estimate, accounting for about 20�0 of the Year 1 construction cost. Greater than estimated
equipment and material costs are believed to have contributed to the higher Temporary Channel
Crossing cost(Bid Item 5).
Very large deviations (exceeding 100%of the EE) were apparent in the highest contractor bid (Habitat
Restoration Sciences, Inc.). Items with very large deviations included: Mobilization/Demobilization
(Bid Item 1);Sheeting, Shoring and Bracing (Bid Item 2); Diversion Dewatering and Onsite Water
Control (Bid Item 6); Left Overbank Openings (Bid Item 8); Hummocks (Bid Item 9); Willow Fences (Bid
Item 13); Local Widening or Deeping Flow Paths (Bid Item 14);Willow Sausals (Bid Item 16); Fill Plugs
(Bid Item 18); and Willow Thin Cutting (Bid Item 23).
cc: s.cottulla
File
South Tahoe Public Utility District■ 1275 Meadow Crest Drive,South Lake Tahoe,CA 96150
Phone 530.544.6474■Facsimile 530.541.0614 ■www.stpud.us
-59-
BID SUMMARY FOR UPPER TRUCKEE MARSH SEWER FACILITIES ADAPTIVE MANAGEMENT PROJECT
Bids Opened 7122/2014 Q 2 o'clock p.m.
V&C Habitat %Difference %Difference
Engineers Construction, Restoration from EE- from EE-
Item Description Unit Qnty Estimate Inc. Sciences,Inc. V8C Const HRS Inc
1 Mobilize and Demobilization(not to exceed 10%of Totap LS 1 $23,300.00 $32,000.00 $58,000.00 37% ,>,y',`.';^„
� 'e.:%irv���'.y��
� 2 Installation and Maintenance of shwirg and soil stabilization LS 1 $2.000.00 $500.00 $19,W0.00 -75%�;':�.�''¢... ,
�
for worker safety. ,;�i`�ti^���.,
3 Fumish,install,maintain Temporery Erosion Convol and LS 1 $17,000.00 $13,000.00 $25,000.00 -24% ' 47%
BMPs
" 4 Develop,maintain,remove site Access Routes and Staging LS 1 $43,000.00 $29,500.00 $23,000.00 -31% �7%
' Areas and provide Traffic Control ,
5 Fumish,insWll,maintain,remove Temporary Channel LS 1 $17.000.00 $31,000.00 $30,000.00 82% 76%
� Crossing per fhe plans and specs. �
� 6 Fumish,insWll,maintain,remove Stream Diversion, LS 1 $28,000.00 $32,000.00 $158,000.00 14% �,�'rr.57'�q^ , �
Dewatering,and Control of Onsite Water per the plans and '�%:�`�����. �
�+ ��:
- sP� y.�;.�,r"„�ss
7 Fumish all labor and equipment to install and maintain Pilot LF 465 $20,900.00 $16,275.00 $28.365.00 -22% 36%
' Channels per fhe plans and specficatlons or as directed by
, the Engineer. �
' g Fumish all labor and equipment to excavate Leit Overbank EA 4 $4,000.00 $15,600.00 $18,000.00 290%-:•{�5;;,
. Openings per plans and specificalions or as directed by the `;�"� �� � ��,: ,
Engineer. �����a��>aj� ,
, ':'.i" �,���^;,
v�y,..;
g Fumish all labor,equipment,and materials to install SF 2,146 $12,900.00 $23,606.00 $26,932.30 83%q•, g , ,
, HummoGcs per plans and specs or as directed by the ��.���"�f`';
Engineer. �'�`<'r�%" ,
��.
10 Fumish all labor,equipment,and materials ro insWll Fill SF 2,735 $26,300.00 $43,760.00 $35.691.75 66% 36%
. Hummodcs per plans and specs or as directed by the �
, Engineer. ;
11 Fumish all Iabor,equipment and materials to insWit Planted LF 180 $4,900.00 $5,400.00 $2.592.00 10% �7%
� Coir Logs as per plans and specs or as directed by the �
Engineer.
12 Fumish all labor and equipment to install Right Overbank SF 600 $6,900.00 $7,800.00 $3,270.00 13% -53%
' Plugs as per plans and specs w as directed by the Engineer. �
13 Fumish all labor,equipment and materials W install place SF 180 $9,000.00 $4,680.00 $23,400.00 -08% ' ,
Willow Fences ps per plans and specs or as directed by the �} � y
� '%�:;;
Engineer. �Y�' r �'`�
14 Fumish all labor and equipment needed to complete Local LS 1 $6,500.00 $7,500.00 $25,W0.00 15%; - .
- W idening and Deepening on Desireable Flow Paths per plans � �` �i;''
and specs or as direded by the Engineer. �'�rr;;>,-�,.;
,��-'�-
15 Fumish all labor,equipment,and materials needed to install SF 2,500 $8,800.00 $5,000.00 $2,500.00 �3% -72%
Plantlng on FavorableNnfavorable Flow PaNs as per plans
and specs or as directed by the Engineer.
� 16 Fumish all labor,equipment and materials needed to install SF 1,200 $1.800.00 $12,000.00 $3,900.00 567%:F�:2":;�'i'�'��
.�:F✓:,;_�;.
Willow Sausals as per the plans and specs or as directed by <;,'r ��
the Engineer. �
�7 Fumish all labor and equipment needed to Remove and SF 6,000 $48,600.00 $21,000.00 $24,000.00 -57% -51%
Restore Abandoned Road Fill as per Me plans and specs a
� as directed by the Engineer.
18 Fumish all labor and equipment needed ro install Fill Plugs in SF 1,125 $7,400.00 $10.125.00 $21.937.50 37% `xy`"5r,,�, ,
, Erwional Depression as per plans and specs or as directed
by the Engineer.
1 g Fumish all labor and equipmeM needed to install Wetland SF 500 $7,500.00 $6,500.00 $3,000.00 -13% �0%
Plug Ptantlngs per plans and specs and as directed by
. Engineer.
' 20 Fumish au labw,equipment,and materials needed to conduct LS 1 $35,000.00 $85,000.00 $45,000.00 143% 29%
� Temporary IrtigaGon and Vegetation Establishment as per
plans and specs or as directed by the Engineer.
21 Adaptive ManagementPlanlmprovements-Year2 LS 1 $150,000.00 $150,000.00 $150,000.00 0% 0%
Improvements(prelim estimate of present value of future
� work to be wmpieted during Vear 2).
22AdaptiveManagementPlanlmprovements-Year3 LS 1 $100,000.00 $100,000.00 $100,000.00 0% 0%
� Improvemenfs(prelim estimate of present value of future
� work to be completed during Year 3).
' 23 Fumish all labor,equipment,and meterials needed to conduc[ LS 1 $4.500.00 $7,000.00 $25,000.00 56% .'- ,% �fi&
. Willow Thin Cutting as per the specifications or as directed by
the Engineer. ' . ' .
Total 5585,300.00' 5659,246.00 5852,588.55
'Reported Engineers Estimate is$673,095.00 which includes a construction contingency of$87,795.
Year 1 Consvuction $335,300.00 $409,246.00 $602,588.55
, Year2ConstrucUon(Allowanee) $150,000.00 $150,000.00 $150,000.00
Year3Consbuction(Allowance) $100.000.00 $100,000.00 $100,000.00
� 15Y.Construction ConUngency $87.795.00
Tota/ $673,095.00 $659,246.00 $852,588.55
-60-
General Manager
Richard H.5olbrig
• �� � w /'� /� Director5
�� � O I '� � O P ChriS Cefalu
�� V James R.Jones
�_ '� I�u b I i c U ti I ity D i 5tri ct �ndy Vogelgeeang
Kelly Sheehan
Eric 5chater
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 54�4-6474•Fax 530 541-0614•www.stpud.u5
BOARD AGENDA ITEM 6d
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: August 7, 2014
ITEM-PROJECT NAME: Management Position Vacancies
REQUESTED BOARD ACTION: Discuss and direct staff regarding acquiring assistance for
the transition and recruitment processes.
DISCUSSION: The District's Land Application Manager position is currently vacant
and the Assistant Gene�al Manager/Engineer position will be vacant on
August 22, 2014. Staff would like to discuss how to maintain the District's involvement
with state and federal lobbying efforts and representation in various water/wastewater
associations during the transition to new staff.
In addition, District standard recruiting methods have not produced many qualified
candidates for the last several technical position vacancies. Consideration of hiring
outside help for the recruitment process will be discussed.
SCHEDULE: ASAP
COSTS: $20,000 to $40,000 for temporary District representation
$18,000 to $44,000 for recruitment assistance
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE: Funding available from Assistant General Manager
vacancy
ATt'ACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-61-
PAYMENT OF CLAIMS
FOR APPROVAL
August 7, 2014
Payroll 7/22/2014 388,003.99
Total Payroll 388,003.99
ADP & Insight eTools 2,760.48
AFLAC/WageWorks-claim payments and fees 1,786.40
American Express 90.00
Bank of America 0.00
BBVA Compass Bank 0.00
BNY Mellon Trust Company 0.00
BHFS legai services 29,972.27
CDS-health care payments 5,963.95
Union Bank 0.00
Total Vendor EFT 40,573.10
Accounts Payable Checks-NonCrew Fund 0.00
Accounts Payable Checks-Sewer Fund 311,225.18
Accounts Payable Checks-Water Fund 1,504,128.86
Accounts Payabie Checks-Seif-funded Insurance 0.00
Accounts Payable Checks-Grants Fund 0.00
Total Accounts Payable 1,815,354.04
Grand Tota/ 2,243,931.13
Pavroll EFTs & Checks 7/22/2014
EFT CA Employment Taxes & W/H 18,046.42
EFT Federal Employment Taxes & W/H 95,476.38
EFT CaIPERS Contributions 28,442.67
EFT Great West Deferred Comp 21,015.80
EFT Stationary Engineers Union Dues 2,432.82
EFT Retirement Health Savings 0.00
EFT United Way Contributions 170.00
EFT Employee Direct Deposits 217,767.93
CHK Employee Garnishments 1,273.83
CHK Employee Paychecks 3,378.14
Total 388,003.99
-63-
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6eneral Manager
Richard H.Solbrig
� • 1950 • w Director5
~ , ��'' � �� � �� ChriS Gefalu
�� JameS R.JoneS
�' �` �'u b I i c l�ti i ity D i 5tri ct Randy Vogelge5ang
Kelly Sheehan
Eric Schafer
1275 Meadow CreSt Drive•5outh take Tahoe•CA 96150-740�
phone 53Q 544-6474�Fax 530 541-06i4•WWW.S'CpUtA.US
BOARD AGENDA ITEM 1 3a
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
Debbie Henderson, Accounting Manager
MEETING DATE: August 7, 2014
ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct legal counsel
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utility District.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-77-
General Manager
Richard H.5olbrig
• 1� • Directors
� � � Chris Cefalu
O �� � �P James R.Jones
V `� Randy Vogelge5ang
� �'ublic Utifity DiStrict KellySheehan
Eric 5chafer
1275 Meadow Cnest Drive•South Lake Tahae•CA 96150-7401
Ptwne 530 544-F474•Fax 530 541-0614•www.5tpud.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Paul Sciuto, Assistant General Manager/Engineer
MEETING DATE: August 7, 2014
ITEM- PROJECT NAME: Conference with Legal Counsel - Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(b)/Conference with Legal •
Counsel Anticipated Litigation (one potential case).
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES �IL NO
CHIEF FINANCIAL OFFICER: YES NO
-79-
General Manager
Richard H.5olbrig
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Eric 5chafer
1275 Meadow CreSt Drive•South lake Tahoe•CA 96150-7401
t'hone 530 54�4-64-74•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 13c
TO: Board of Directors
FROM: Richard Solbrig, General Manager
Paul Hughes, Chief Financial Officer
Nancy Hussmann, Human Resources Director
MEETING DATE: August 7, 2014
ITEM-PROJECT NAME: Closed Session- New Union MOU Contract Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(aJ/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager, Nancy Hussmann/Human Resources Director, Paul Hughes, Chief Financial
Officer. The negotiating teams met on July 31, 2014, and the negotiating team will
provide an update.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES -8 lV0
CHIEF FINANCIAL OFFICER: YES NO