Minutes 07/17/2014 y�V7H TqNpF
'�Vt
_ —,�,,.--_-
'' _ s.
��'/e`�r • 19 5 0 '��
UTILfTY���-
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 17, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer, Directors Cefalu, Jones, Sheehan, Vogelgesang
Staff: Brian Bartlett, Ivo Bergsohn, Tim Bledsoe, Linda Brown, Shannon Cotulla, Melonie Guttry, Paul _
Hughes, Debbie Henderson, Attorney Gary Kvistad, Donielle Morse, Lynn Nolan, Ken Phillips, Susan
Rasmussen, Paul Sciuto, Chris Skelly, John Thiel
CONSENT CALENDAR:
Moved_Cefalul Second Vogelaesang / Schafer Yes / Cefalu Yes / Jones Yes / VogelgesancLYes /
Sheehan Yes to approve the Consent Calendar as presented.
a. Unpaid Assessments-Adopted Resolution No. 2958-14, authorizing delinquent accounts to be
added to the 2014/15 EI Dorado County Tax Assessor's Roll.
b. Springbrook Billing System - Approved Professional Services Agreement with Springbrook in the
amount of $22,987.
c. Sunset Well Evaluation - Authorized an increase in the amount of $30,417 to Purchase Order
P27525, West Yost Associates for added engineering services.
d. Tallac Creek Sewer Crossing - Accepted the cost proposal from Insite Land Surveys in the
amount of $5,325 to provide professional land survey services for the Tallac Creek Sewer Line
Protection Project.
e. Tahoe Woods Sewer Main Line Transfer- Approved transfer of ownership of the District's sewer
main line to Tahoe Woods, LLC Condominium Development (APN #29-095-06).
REGULAR BOARD MEETING MINUTES-July 3, 2014 PAGE-2
f. Primary Clarifier and Aeration Basin Rehabilitation -Authorized Task Order Amendment 4B to
HDR, Inc., in the amount of $69,945 for additional engineering work for the rehabilitation of
Primary Clarifier No. 2 (PC2) and Aeration Basin No. 1 (ABl).
g. 2014 State Streets Waterline Project-Approve Change Order No. 1 to Gerhardt and Berry
Construction for a credit to the District in the amount of $36,393.19.
h. Water Meters- (1) Authorized exception to bidding procedures as outlined in the Purchase
Policy for a sole source purchase of standardized supplies; and (2) Authorize the purchase of
Sensus MXU's and meters from Western Nevada Supply (Purchase Order No. P27762) in the
amount of $24,635.88, including tax.
i. Regular Board Meeting Minutes: July 3, 2014-Approved July 3, 2014 Minutes.
j. Resolution No. 2959-14- Adopted Resolution No. 2959-14 to the Department of Water
Resources for the submission of a drought funding application on behalf of the Tahoe Sierra
Integrated Regional Management partnership.
6. President Schafer presented the finance department with the Government Finance Officers
Certificate of Achievement for Excellence in Financial Reporting on the CAFR fiscal end June 30,
2014; congratulating them on behalf of the Board. Paul Hughes commended the finance staff for far
surpassing the standards.
ITEMS FOR BOARD ACTION:
a. Data Storage Replacement Project-Staff gave an update on the project.
Moved Cefalu / Second Vogel4esang / Schafer Yes / Cefalu Yes/ Jones Yes / Vogelgesanq
Yes / Sheehan Yes to (1) Authorize the purchase of a new data storage system to replace the
District's "end-of-life" system that is currently in production; (2) Reject the lowest quote from
Dot Hill as it is non-responsive; and (3) Award the contract to Nimble Storage as the lowest
responsive, responsible bidder.
b. State Water Resources Control Board Emergency Regulations- Richard Solbri4 gave an
overview of the State regulations passed on Tuesday, July 15, 2014, acknowledging their
connection to STPUD's conservation standards already in place. The Board feels the District's
multi-media approach to public outreach and conservation has been working well. In
addition the following was recommended:
• A webpage conservation message in English and Spanish
• Include a line on our current advertising indicating the state is now mandating
conservation efforts
• Proactive discussions with the 20� of agencies who do not have water issues regarding
soliciting an exemption from the state
• A letter drafted to the local agencies (city, county, Forest Service, etc.) outlining the
District's conservation efforts in place, requesting we work together, following the same
restrictions and possibly adopting our policy per the state mandate.
• A message to the general public reinforcing what conservation efforts the District has in
place.
REGULAR BOARD MEETING MINUTES-July 3, 2014 PAGE -3
c. Payment of Claims
Moved Schafer /Second Sheehan / Schafer Yes / Cefalu Yes/ Jones Yes / Vogelgesan4 Yes /
Sheehan Yes to approve Payment of Claims in the amount of $3,318,583.46
STANDING AND AD-HOC COMMITTEE REPORTS:
An ad-hoc legislative committee meeting will be held Thursday, July 31, 2014 at 1:l 5 p.m. in
Conference Room 2.
BOARD MEMBER REPORTS:
Director Vogelgesanq gave an update on behalf of the City of South Lake Tahoe Oversight Board.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones gave an update on the EI Dorado County Water Agency and EI Dorado Irrigation
District. The July meetings were cancelled and the next meeting is scheduled for August 13t" at 10
a.m. in the STPUD District Board Room.
GENERAL MANAGER REPORT:
Richard Soibri4 reported the District is working with Rauch Communications regarding
recommendations to further public outreach efforts. More information will be brought to the Board
on August 7tn
STAFF/ATTORNEY REPORTS:
a. Board Elections -Melonie Guttry gave an overview of the elections process including the filing
dates for Declaration of Candidacy paperwork.
ADJOURNMENT TO CLOSED SESSION: 3:25 p.m.
RECONVENED TO OPEN SESSION: 4:54 p.m.
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation
re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public
Utility District.
No reaortable Board action.
b. Pursuant to Section 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County
Superior Court Case SC 20140042 Cynthia Knight, David Klecker vs. South Tahoe Public Utility District.
No reportable Board action.
c. Pursuant to Section 54956.9(a) of the Government Code, conference with Legal Counsel regarding
existing litigation: EI Dorado Small Claims Court Case No. SSC2014005, County of EI Dorado v. South
Tahoe Public Utility District.
No reportable Board action.
d. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
REGULAR BOARD MEETING MINUTES-July 3, 2014 PAGE-4
Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy
Hussmann/Human Resources Director, and Paul Hughes/Chief Financial Officer.
No reportable Board action.
ADJOURNMENT: 4:54 p.m.
Eric Schafer, 6 ard esident
' South Tahoe Public Utility District
Melonie Guttry, Clerk o e Board
South Tahoe Public Utility District