Minutes 08/07/2014 So�TH raHoF
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
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Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 7, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer, Directors Cefalu, Jones, Vogelgesang, Sheehan
Staff: Tim Bledsoe, Ivo Bergsohn, Melonie Guttry, Paul Hughes, Attorney Brad Herrema, Chris Skelly,
Julie Ryan, Nancy Hussmann, Paul Sciuto, John �hiel
Guests: Shane Romsos, Spatial informatics Group, Wayne Vincig�erra, Vinciguerra Construction
CONSENT CALENDAR:
Moved Voqelqesang / Second Cefalu / Schafer Yes / Cefalu Yes /Jones Yes / Voqelqesan4 Yes /
Sheehan Yes to approve the Consent Calendar as presented.
a. Computer Equipment for Fiscal Year 2014-2015 - Authorized purchase of budgeted computers
8� equipment for the estimated amount of $46,000 (including tax).
b. 2014 States Streets Waterline Project- Approved Change Order No. 2 to Gerhardt and Berry
Construction (G&B) for a credit to the District in the amount of $81,203.51.
c. Uniform 8� Linen Service Contract- Authorized a 2-year contract renewal with AmeriPride
Uniform Services in an estimated amount of $33,000 per year.
d. Tallac Creek Sewer Crossing-Authorized an increase to Purchase Order No. P27374 in the
amount of $4,900 for additional engineering services.
e. Upper Truckee Marsh Sewer Facilities Protection Project- (1) Approved License No. 2014-0801
LT No. 131 between the State of California, California Tahoe Conservancy (CTC) and South
Tahoe Public Utility District (District) to enter onto CTC property in order to implement the Upper
REGULAR BOARD MEETING MINUTES-August 7, 2014 PAGE-2
Truckee Marsh Sewer Facilities Adaptive Management Plan (AMP); and (2) Approved
payment of License Fee to CTC in the amount of $500.
f. Upper Truckee Marsh Sewer Protection Project- Accept the cost proposal from Northwest
Hydraulic Consultants (NHC) to provide as-needed engineering and environmental monitoring
services through July, 2015, for the Truckee Marsh Sewer Facilities Protection Project (TMSFPP).
g. Liability Claim Against South Tahoe Public Utility District from Gary Silvestri - Rejected Claim as
recommended by Carl Warren & Company.
h. Regular Board Meeting Minutes - Approved July 17, 2014 Minutes
ITEMS FOR BOARD ACTION:
a. Sewer Intertie with Douglas County Sewer Improvement District I -Staff gave a presentation on
the project.
Moved Cefalu /Second Vo4elgesang /Schafer Yes / Cefalu Yes/ Jones Yes / Vogelgesana
Yes /Sheehan Yes to agree in concept to an emergency sewer intertie with Douglas County
Sewer Improvement District I (DCSID), and authorized staff to develop an agreement for the
Board's approval with DCSID to construct an emergency sewer intertie.
b. Request to Appear Before the Board Received from Fenn (Buck) Barkley, Jr. Concerning
Customer's 2" Water Service Line-Staff provided information regarding the customer request
and further recommended denying the request as it violates the District's Administrative Code.
Moved Schafer / Second Sheehan / Schafer Yes / Cefalu Yes/ Jones Yes / Vogelaesana Yes /
Sheehan Yes to allow the customer to select which size meter he would like installed and will
pay the appropriate fees for that size meter.
c. Upper Truckee Marsh Sewer Facilities Protection Project -Staff gave an overview of the
project bid minor deviations.
Moved Vogelgesanq / Second Schafer /Schafer Yes / Cefalu Yes/Jones Yes / Voqelqesan4
Yes / Sheehan Yes to (1) Waive minor bid deviation; and (2) Award Bid to lowest responsive,
responsible bidder, V&C Construction, Inc., in the amount of $659,246.
d. Management Position Vacancies- Richard Solbri4 provided information on several position
vacancies including the current Land Application Manager position vacancy and the
Assistant General Manager position becoming vacant soon. In addition, the District Public
Information Officer position was divided between the General Manager managing the
outreach portion and the Assistant General Manger managing the legislative side after the
retirement of Dennis Cocking last year. The Land Application Manager position is currently
being managed by the Assistant General Manager.
The Board directed staff to:
• Continue with the division of duties of the Public Information Officer between the General
Manager and Assistant General Manager.
REGULAR BOARD MEETING MINUTES-August 7, 2014 PAGE-3
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� • Bring recommendations to the August 21, 2014 Board meeting for search firms to manage
the recruitment process for hiring a new Assistant General Manager and Alpine County
Land Appiication Manager.
• Proceed with bringing a contract forward to the August 21, 2014 Board meeting to
contract with Dennis Cocking to provide temporary assistance for legislative affairs and
train the new Assistant General Manager in these duties once the new Assistant General
Manager is hired.
e. Payment of Claims
Moved Voqelqesanq /Second Sheehan /Schafer Yes / Cefalu Yes/Jones Yes /Vo4elgesang
Yes /Sheehan Yes to approve Payment of Claims in the amount of $2,243,931.93.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report.
BOARD MEMBER REPORTS:
President Schafer encouraged all to review the current ENS Report.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is Wednesday, August 13, 2014 at 9 a.m. STPUD staff will give an update on projects
that are being funded by EI Dorado County Water.
GENERAL MANAGER REPORT:
Richard Solbriq gave an update on public outreach efforts. He will prepare a contract for the August
21, 2014 meeting to continue working with Rauch Communications.
STAFF/ATTORNEY REPORTS:
Staff reported on several items:
a. Discussions are taking place regarding the City's stormwater operation and
maintenance including potential changes to the agreement. This item will be discussed
at the upcoming Operations Committee meeting.
b. The State Water Resources Control Board adopted emergency regulations on July 28,
2014, and STPUD's current water conservation efforts comply with these regulations.
c. The Tahoe Summit is August 19, 2014 and Eric Saperstein will be attending.
BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:36 p.m.
RECONVENED TO OPEN SESSION: 4:50 p.m.
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation
re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public
Utility DistriCt (Filed 10/22/12).
No reportable Board action.
b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel Anticipated
Litigation (one potential case).
No reportable Board action.
REGULAR BOARD MEETING MINUTES-August 7, 2014 PAGE-4
c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed Session will
be Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources
Director, and Paul Hughes/Chief Financial Officer.
No reportable Board action.
ADJOURNMENT: 4:50 p.m.
Eric Schafer, Bo President
` South Tahoe Public Utility District
Melonie Guttry, Clerk of the oard
South Tahoe Public Utility District
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