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AP 10-16-14 �o�TH TaHoF ._...�,r. - _ -- _ �.�.--- � �/et we r ' 1 9 5 0 ' ��.�"J' ��L�� r SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, October 16, 2014 - 2:00 P.nn. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California I� Richard Solbrig, General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan,_Director 1. CALL TO ORDER REGULAR MEETING—PLEDGE OF ALIEGIANCE(At this time,please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any shorf non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes,and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the erown Act,all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff,as shown,do not prevent the Board from taking other action.) 4. �DOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION /ACTION 6. PRESENTATION Water System Optimization Plan John Thiel, Principal Engineer, STPUD, Kennedy Jenks Consultants and West Yost Associates 6. ITEMS FOR BOARD ACTION a. Operations and Maintenance (O&M) Services for City of South Lake Tahoe Bijou Storm Water Pump Station (�uiie Ryan,Senior Engineer) Pg 39 Authorize staff to enter into a Maintenance Agreement with the City of South Lake Tahoe for District to provide 08�M Services to the City for their Bijou Storm Water Pump Station. b. Approve Payment of Claims (Debbie Henderson, Accounting Managerj Pg 41 Approve Payment of Claims in the amount of$1,704,285.6$ � REGULAR BOARD MEETING AGENDA—October 16, 2014 PAGE—2 7. $TANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place;however, no action will be taken.) II � 8. BOARD MEMBER REPORTS (Discussions may take piace; however, no action will be taken.) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 10. GENERAL MANAGER REPORT (Discussion may take place;however,no action wiil be taken.) LAFCO Election of Special District Representative 1 1. STAFF/ATTORNEY REPORTS (Discussions may take place;however, no action will be taken.) 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetins�s/Events 10/08/14- 10:00 a.m. EI Dorado County Water Agency Meeting 10/08/14-6:00 p.m. Board Candidate Public Forum at District 10/13/14-3:30 p.m. Water and Wastewater Operations Committee Meeting 10/16/14-2:00 p.m. Regular Board Meeting at District Future Meetin�s/Events 11/Ob/14-2:00 p.m. Regular Board Meeting at District 13. CLOSED SESSION (The Board will adjoum to Closed Session to discuss items identified below.Closed Session is not open to the public;however,an opporfunity will be provided at this time if inembers of the public would like to comment on any item listed-three minute limit.) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County Superior Courf Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Filed 10/22/12). Pg 57 b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with the Management Unit Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. Pg 59 ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADJOURNMENT (The next Regular Board Meeting is Thursday, November 6,2014 at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the Disfict office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days affer Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items ore heard;comments should be brief and directed to ihe specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530) �, 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. ' REGULAR BOARD MEETING AGENDA-October 16,2014 PAGE-3 $�uTH TqHOF -_ -�"'�`:' ""`"-..s�-� , � 0c (j��wej • 1950 . W9� �IJTILtTY D� SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR October 16, 2014 ITEMS a. PURCHASING POLICY Pg t (Paul Hughes,Chief Fnanciai Officer, Linda Brown, Purchasing Agent) Adopt Purchasing Policy Amendments b. ANGORA CREEK SEWER RELOCATION PROJECT Pg 3 (John Thiel, Principal Engineer) (1) Approve Contract Amendment B to existing Task Order 17 to Hauge Brueck Associates in the amount of$4,080 for permitting assistance services; and (2� Approve Contract Amendment A to existing Task Order 3 to Northwest Hydraulic Consultants in the amount of $5,440 for permitting assistance, plan development, and construction oversight. c. SADDLE KELLER WATERLINE REPLACEMENT PROJECT Pg 9 (Julie Ryan,Senior Engineer) Approve Change Order No. 3 to Herback General Engineering in the amount of $228,696. d. FALLEN LEAF LAKE GRANT OF EASEMENT AMENDMENT Pg 13 (John Thiel, Principal Engineer) Approve the Amendment to the Grant of Easement by and between John Breese Mumford and South Tahoe Public Utility District for APN 021-210-13-10, located at 450 Fallen Leaf Road, South Lake Tahoe, California. e. RESOLUTION NOS. 2963-14 2964-14 AND 2965-14 TO APPLY FOR LUTHER PASS PUMP STATION UPGRADES PROJECT LOAN Pg 23 (Lynn Nolan,Grant Coordinator) Adopt Resolution Nos. 2963-14, 2964-14 and 2965-14 to Apply for Luther Pass Pump Station Upgrades Project Loan. f. AMENDMENT TO BOARD POLICY MANUAL Pg 31 (Melonie Guttry, Executive Services Manager) Approve minor amendment to existing policy as recommended by California Special Districts Association g. REGULAR BOARD MEETING MINUTES: OCTOBER 2,2014 Pg 37 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve October 2, 2014 Minutes General Manager Richard H.Solbrig ---•-•------.,. � • 1$50 • �'{res_ � �� Directors ^ "qC ChriS Cefalu James R.Jones � � �'u b I i c U t�I ity D i 5tri�-� Randy Vogelgesang Kelly 5heehan Eric 5chafer � 1275 Meadow CreSt Drive�5outh i.ake�'ahoe•CA 96150-7401 � ('hone 53Q 54�4-�'i474•�ax 530 541-Q614•www�tpud.u5 � I BOARD AGENDA ITEM TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer Linda Brown, Purchasing Agent MEETING DATE: October 16, 2014 ITEM- PROJECT NAME: Purchasing Policy REQUESTED BOARD ACTION: Adopt Purchasing Policy Amendments DISCUSSION: Staff recommends updating the policy with the following Amendments: - Increase the General Manager's purchasing authority from $15,000 to $25,000. (The GM's authority was last increased in 1999.) - Add some procedural requirements excerpted from California Law Codes. - Add procedural changes required for smooth operation. - Add or change other terminology to better describe practice or intent. The drafted update of the policy has been reviewed by District counsel. SCHEDULE: Immediate COSTS: None ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Purchasing Policy with proposed revisions CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES -1-NO ''� I i 5outh Tahoe � f ublic Utility DiStrict Purchasing Policy All employees are required to follow this policy for all purchases of the South Tahoe Public Utility District. All costs should be considered including sales tax, freight and installation in defining "purchase" price for comparison with the dollar thresholds indicated in this policy. It is the intent of this policy to ensure that District purchases are cost effective, encourage competition, and follow all applicable laws. Nothing in this policy shall preclude the District from using its own labor resources and supplies to complete any project for ordinary upkeep, maintenance, or repairs. GENERALREQUIREMENTS Orders for unbudpeted capital outlav items must be authorized by the Chief Financial Officer (CFO) prior to the order being placed. Orders for public works proiects over $1000 shall require the payment of prevailing wages as mandated by Califomia Law. Public works projects include construction, alteration, demolition or repair work, and maintenance work. Payments for public works projects exceeding $5000, may require a 5% retention unless the project is deemed to be "substantially complex". REQUIREMENTS FOR PROFESSIONAL SERVICES For architectural, landscape architectural, engineering, environmental, land surveying, construction management and other professional services which are similar and require professional or expert judgment; selection will be based upon demonstrated competence and on qualifications for the types of services to be perFormed, provided at fair and reasonable prices. Contracting procedures for professional services shall also assure maximum participation of small business firms. Construction proiect manaqement firms must provide evidence of their expertise and experience. Firms supplying architectural desiqn services exceeding $10,000, must indemnify and hold harmless the District against any and all liability. LOCAL PURCHASES $0.00 - $1000.00 A completed purchase requisition/order shall be input, ' ' �� or an invoice or receipt which has been approved by the appropriate supervisor and indicates budgetary account number/s shall be given to ##�Accounts Payable--�Ie�IE. Exception: All purchases which include "inventory" items require a purchase order(to ensure accurate quantity, price and historical records for the financial and maintenance systems). Board Authorization i�f8� 10/14 � � 0 f i t � Local purchases are defined as those purchases made within the District service boundaries ; or the Stateline and Kingsbury areas. Any purchases outside these defined areas are not � considered local purchases. � � 1 OTHER PURCHASES $0.00 - $5000.00 � E ; A purchase order is required for all non-local purchases and for all local purchases over E $1000. A purchase order which has the applicable budgeted funds available to it, shall be input and approved by the authorized Supervisor or Manager prior to the order being placed. i Exceptions: The Purchasing Agent at his/her discretion may waive the use of a � purchase order based on the following criteria: � I ' 1. Price will not exceed $1000.00 � ; 2. PO not required by vendor � : 3. Completed purchase � � PURCHASES OF $5,000.01 - $10,000.00 � > �, A purchase order is required. An order shall be approved by either the General Manager, = Assistant General Manager or the Chief Financial Officer prior to the order being placed. In � � the absence of the General Manager, Assistant General Manager or Chief Financial Officer; � _A a member of the Board of Directors' Finance Committee should be contacted for approval of � : any purchases that are considered an emergency or when the health and welfare of the ' �� community is involved. � Y � t � ; PURCHASES OF $10,000.01 - $15,000.00 � District Staff will obtain 3 competitive quotes (if available) and approval by the General � � Manager (and by the CFO for any unbudaeted purchase), before�#e the order beiAg is � placed with the company providing the quote in the best interest of the District. � ; � � PURCHASES OF $15,000.01 -$25,000.00 � � � � � � District staff will advertise for competitive bids or solicit proposals and follow procedures as � s outlined in the California Law Codes, � � I n��Ihlin hirlrlinn/n�rr�no4i�i�ie r��nnorl��re ��ihon ron��irerl nrl c n��liner) in �h g csn��arprcrvccr � ��crr-rcvo��cv a, � � ; and all purchases shall be approved by the General Manager�ea�d d � s � . Participating in or matching other government or purchasing coalition contracts, # which have recently been competitively awarded, qualifies as having met the formal public � t competitive requirement. � ; � z :5 Formal Competitive Solicitation ��Procedures: For budgeted capital outlay ��a�e�s � : or unbudgeted purchases, a Supervisor or Manager will request authorization to advertise for � ' bids or to solicit proposals from the General Manager on the prescribed � � form. � � The Supervisor or Manager will submit to the Purchasing Agent completed specifications for � Y #�ie item/s to be bid. Upon request, the Purchasing Agent will assist the Supervisor or � ; Manager in developing specifications. � ' Board Authorization �B-"� 10/19 k i � � � � � � The Purchasing Agent will review all Request for Proposal (RFP) or other solicitation documents before publication, and conduct all bidding procedures except for those documents and procedures completed by the Engineering Division or outside consulting firms. Those bids opened by the Purchasing Agent will be evaluated with the assistance of the Supervisor and/or Manager, prior to submitting the bid results to the General Manager�eafd for consideration of award. Notes: For every complete public works proiect (for new construction or public project for any ' alteration, maintenance, or repair), consider the costs of materials, supplies and labor together when computing whether the project exceeds $15,000. California Code requires those projects to be let to the lowest responsible bidder (un�ess comp�eted by �istrict resources as mentioned in the beginning of this policy). And: Any changes which increase the cost of a formallv-bid public works proiect must also be approved by the Board of Directors; and contract changes for those projects must be approved by a four-fifth vote (two-thirds per code)of the Board of Directors. PURCHASES EXCEEDING $25.000.00 Procedures are the same as those in the previous section but required approvals and awards must be made by the Board of Directors. EXEMPTED FROM FORMAL COMPETITIVE SOLICITATION�6 1. Purchase of services (excluding new construction, alteration, maintenance, or repair services), including sqecial services or advice in financial, economic, accounting, engineering, legal or administrative matters (if the person hired is specially trained and experienced and competent to perform those services), and including representatives to aid or prevent the passage of legislation beneficial or detrimental to the District. Also, if service is a substantial or critical portion of an article purchase, other methods of solicitation may be considered including but not limited to bid award based upon best value or solicitations which consider other cost, quality or service factors. 2. Purchase of commodities or services of (utilities) light, water, power, heat, transportation, telephone service or other means of communication, or means for the disposition of garbage, sewage, or refuse matter. 3. When contracting with suppliers competitively awarded State of California price schedules, commodity contracts, master agreements, cooperative agreements, and other types of agreements that leverage the state's buvinq power (for goods, information technology, and services). EXCEPTIONS TO FORMAL COMPETITIVE SOLICITATION�B�B�#6 In any of the following instances, the requirements of formal competitive solicitationbid�+ag may be dispensed with if decided by the General Manager or the Board of Directors as per their applicable approval level: Board Authorization �{8� 10/14 � � � � � � � 1. When the item (merchandise or service) can be obtained from only one source. u 4 2. When the item is required or is economically preferable to match or be comqatible with � � � f other furnishings, materials or equipment presently on hand and the purchase is made � from the manufacturer or supplier who supplied other such furnishings, materials or � equipment. � { . � 3. When the item has been standardized by the District and can be purchased from only � one source or is purchased from the original manufacturer or supplier. � � 4. When the Board of Directors determines that due to special circumstances, it is in the District's best interest to purchase an item or enter into a contract without compliance , with the bidding procedures i.e. competitive proposals would not be useful, would not ; produce an advantage or would be undesirable, impractical, or impossible. � f 5. When all bids are considered unsatisfactory or excessive and are reiected by the � Board of Directors by a four- fifths�d�s vote (two-thirds per code),��e�} vote, the District may do any necessary work and make necessary expenditures in lieu of contracting for the proposed work. � 3 � z 6. When the Board of Directors declares an emeraencv by a four-fifths vote ��e�;, � � after finding that conditions will not permit a delay resulting from a competitive � ; solicitation for bids. All actions thereafter taken will be reported to the Board until the ¢ ; emergency action is terminated (at the earliest possible date that conditions warrant). � � } Nothing in this policy shall prevent the General Manager of the District from ordering any � � � action necessary and appropriate to respond to sudden, unexpected occurrences that pose a � clear and imminent danger requiring immediate action to prevent, or mitigate the loss or � impairment of life, health, property and essential public services. � t ; If any portion of this policy is in conflict with rules, regulations or legislation having authority ` over the South Tahoe Public Utility District, said rules, regulations or legislation shall prevail. EXCEPTIONS TO PURCHASE ORDERS To maintain efficiency, a requisition or purchase � order is not required for: Radio/Newspaper/Media Publication or Advertisina commitments under$1000 ' Fees from the District's General Counsel� � Customer Refunds (Requires a completed Refund Request form) e Debt Service Payments ' Freiqht Charges < Bulk Fuels ; Insurance Premiums and Insurance and Other Claim Pavments � Laboratorv Testing $ Continuing Rent or Lease/Purchase Payments Tax, Mitigation, Permit, Operating or other Government Fees � Pavroll Tax, Deduction or Benefit Payments ; Board Authorized Real Propertv Purchases Board Authorization }}.f&7- 10/19 t , � . � Purchasina Card Purchases On-Site Re air or Service Jobs under$1000 Standard Deliveries of Road Base or Asphalt Materials Administered Safety Supplies ��e.Sarety Snoes,first aid supplies) Software User Licenses and Service Contracts less than $1000 annually, and renewals of user licenses and service contract--�efle�wa�s SUbSCrIptIOC1S (Employee name or title should appear on all mailing labels) T�aV2� EXpeC1S@S (Requires a Request for Travel Check/s or Business Expense Claim form) Minor Changes in Uniform/Linen Service �R��es a�mp�eced,supervisor-signed service order form) Utlllty bI��S (unless a new service or cancellation of service is requested) Or Other Authorized Renewals or Continuing Payments ADDITIONAL CONSIDERATIONS All purchases of computer hardware and software will be coordinated with the Information Technology� Department per the Personal Computer Policy. The Information Technology��e�s Manager is the only employee authorized to receive e� District checks. Board Authorization �-F9� 10/19 6eneral Manager Richard H.5olbrig ..--...--.,. � • 1g50 • -��/\� � �� Directors ChriS Cefalu James R.Jones .,,..,, � � � + � � RandyVogelge5ang �" �'ubilc Ut�ii�y C��Str�ct KellySheehan I Eric Schafer • • 1275 Meadow Grest Dr�ve 5outh i..ake i'ahoe CA 96150-74Q1 Phone 530 5�44�-6474•�ax 530 541-U614•www.stpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: October 16, 2014 . ITEM- PROJECT NAME: Angora Creek Sewer Relocation Project REQUESTED BOARD ACTION: 1) Approve Contract Amendment B to existing Task Order 17 to Hauge Brueck Associates in the amount of $4,080 for permitting assistance services; and 2) Approve Contract Amendment A to existing Task Order 3 to Northwest Hydraulic Consultants in the amount of $5,440 for permitting assistance, plan development, and constr�ction oversight. DISCUSSION: During a routine inspection on May 20, 2013, District crews discovered an exposed concrete encasement for an 8-inch sewer line crossing at Angora Creek. On May 22, 2013, District crews installed gravel bags around the exposed sewer as a temporary stabilization measure while Engineering worked on a permanent solution. After evaluating several options, the District decided to install a new 700 LF gravity sewer section that would eliminate the creek crossing, run through State Parks property, and tie into another existing manhole. This work was completed last year under contract with Thomas Haen Company. The old section of sewer was abandoned in place and filled with a concrete grout thereby eliminating the risk of a future spill. We intended to leave the abandoned sewer section in place because, in our opinion, this section was acting as a grade control structure which would help reduce stream energy and bank incision over time. Lahontan, however, did not fully agree with our assessment, and required the removal of this abandoned segment from the creek. Consequently, the District has developed a pipe removal plan for work in a very high, environmentally sensitive area. Although the existing Lahontan permit is still in place and required no significant additional effort, other agencies did require additional effort. Due to high workloads during the construction season, the District has sought out selected assistance from two consultants, Hauge Brueck and Associates, and Northwest Hydraulic Consultants, which were previously involved in the initial assessment of the sewer crossing at the creek, and the aforementioned sewer relocation project. The District has requested assistance from Hauge Brueck Associates for processing the required TRPA Plan Revision, and the California Fish and Wildlife Agreement for work in the creek. The District has also requested assistance from Northwest Hydraulic -3- � � � � � i F � � ` John Thiel,Principal Engineer � October i b,2014 � Page 2 z � Consultants for development of the pipe removal plan, coordination and permitting � with EI Dorado County, US Army Corps of Engineers approval, contractor coordination = ' and support during the construction activity. Also included is a related item for � revegetation inspection and reporting related to the new sewer installation last year i including the meadow area on State Parks land. � . � t x � ' t S � _ l � , � [ . f � � � � � % } $ s � � � � i $ i � � � i � . � � { : � SCHEDULE: Upon Board Approval � � COSTS: $9,520 i : � ACCOUNT NO: 2029-7097/WTRSMP � - f ; BUDGETED AMOUNT AVAILABLE: <$46,821> � . � ; ATTACHMENTS: Proposals from Hauge Brueck Associates and Northwest Hydraulic � � Consultants. 3 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer ; � € ' GENERAL MANAGER: YES . NO � CHIEF FINANCIAL OFFICER: YES NO j � -4- � HAU�E BRU.ECK A 5 S O L I A 7 E $ www haugebrueck.com 'I C:A Lt�O R t�F,�K P 9T6�2B3-SBOU. , F 91t{-273-4054 ' 2233 watT Aveoue,.SUlfe 300 Sacramehto,GA 95825 August 1 I,2014 N E'ifk�A P 775-58B-4700 - P.D.Bux 7A291 Tepliyr Core NP 89448 Mr. John Thiel South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 RE: Amendment 2 to Task 4rder#17,A.ngora Creek Sewei�Reloca.tion Projec�CEQA and TRPA Environmental Documenta.tion Dear Mr. Thiel: Hauge Brueck Associates(HBA}requests an amendm.ent to our Task Order to support the DisiricYs permitting requirements for removal of the sewer pipeline at Angora Creek. As described in mare detail below, the amendment includes support for agency permitting. Scope of Work—Amendment 1 Task 8—Angora Creek Sewer Pipeline Removal Permitting Support HBA will assist District staff with preparation of permit applications and responses to agency data requests concerning their permitting process (e.g., TRPA plan revision and CA DFW streambed alteration agreement). Schedute A mendment 2 tasks will be completed by October 15, 20I 4. Estimated Budget � � The estimated work effort for Atnendment 2 tasks is provided below. ` � Amendment 2 tasks will be completed by Rob Braeck(Project Manager). Exhibit A : —5— s i � { r , { ' � i Mr.John Thiel � s August 11,2014 x ' Page 2 �' Task Hours/Rate Cost Task 8—A.ngora Creek Sewer Pipeline Removal 24 at$170 $4,080 � . Permitting Support e Direct Costs $� . Total Eshmated Costa �4,Q80 � x � Should you have any questions concerning ow assutnptions or proposed scopelcosts, please do � not hesitate to contact me at 775.267.7202. F , � Sincerely, � i i��/�' § � � € , ;. Rob Brueck,Manager � � x � g t � E . � } �, � � 1, t( � i t � � 5 � � F � � � �i f 3 . � � Y i S � '' s ! � t i 1 � , g t f , ; � € � 1 . ' � :Exhibit A .; � „ - - - -- � { € � � —6— � � � 's _ 3 i � 1 i. ��.1 �i � �• 1 �� i i '� 1 nhc t# ��7 87 iS. �%'t?� p �}''3 r3�r� �+�� r�t�i t s,�.:,.€�t� EXHIBIT A 30 September 2014 Price Proposal to Augment Support Services Angora Creek Sewer Pipeline Removal The following price proposal would augment the support services provided by NHC to assist the District with meeting the Additional Conditions stipulated by the LRWQCB in the 401 Water Quality Certification Order for the project,specifically the removal of the portion of sewer pipeline exposed in Angora Creek.The previous work order total for Angora Creek support services between the District and NHC was$24,750. With the supplemental work proposed,total compensation would be increased by$5,440 to a not to exceed amount of$30,190. The following scope of services and task augmentation is proposed: Task 4: Environmental Assessments Provide up to an additional 16 hours of professional services to: 1. Respond to requests for additional information from regulatory agencies in connection with the obtainment of project permits. 2. Meet with regulatory agencies to review the project plan and construction activities. Task 5: Design and Construction Support Services Provide up to 8 hours of construction support and observations services during project construction. Task 6: Revegetation Inspection and Reporting Western Botanical Services (WBS)will pertorm post-construction revegetation inspection and reporting services associated with the relocated sewer pipeline. WBS will draft observations for incorporation into the District's post�onstruction monitoring report. The revegetation observations will focus on qualitative evaluation of revegetation success in terms of 1)survival of sufficient vegetative cover within project construction corridor compared to pre-project conditions; 2)adequate survival of salvaged sod to stabilize pipeline trench; 3)adequate seed germination and growth to provide cover in disturbed areas,with no significant areas of areas of bare or exposed soil outside of traits defined by human use;4) normal health and vigor in revegetation plantings comparable to the SEZ in the areas adjacent to the construction corridor; and 5)absence of noxious weeds and invasive exotic species The cost for this work under Task 6 is $1,000. 1 EXH�IBIT A � .� 6eneral Manager Richard H.5olbrig � • 1�• � "``r� �/'\ �'"�'� /"� /1 �"'1 Directors `.� �% ��'i �^%`� ChriS Cefalu James R.JoneS �' •yre•= ' !��) t• '�'"(� � •! }�t� RandyVogelgesang �U L�!�j � {/I��/� �!��j ' ,�j�I Kelly 5heehan v Eric 5chafer 1275 Meadaw Crest Drive•So�ath Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541�-0�'ii4•www�tpud.us BOARD AGENDA ITEM TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: October 16, 2014 ITEM- PROJECT NAME: Saddle Keller Waterline Replacement Project REQUESTED BOARD ACTION: Approve Change Order No. 3 to Herback General Engineering (Herback) in the amount $228,696. DISCUSSION: Change Order No. 3 addresses one change to the contract time, 4 changes to the contract unit price, one change to the contract quantity and one work item that is beyond the scope of the Contract. Change Order No. 3 (A): During the course of construction, the District has added several work items to the scope of services, including but not limited to tie-in of an additional water main and a substantial increase to the quantity of pavement installed. This additional work requires additional time to complete it. Staff proposes to add 18 days to the Contract time to provide time for the Contractor to complete all work added to date. Change Order No. 3 (B, C, D, E): The City of South Lake Tahoe (City) requires asphalt with a polymer modifier to be used for paving in the Right-of-Way. However, the Contract Specifications omitted the requirement for a polymer modifier additive from the aspha►t mix design. The Contractor has incurred additional costs to provide the polymer modifier, and additional hauling costs to provide this asphalt on short notice from a different supplier than was bid. The additional cost is passed on to the District as an incremental increase to the cost per square foot bid for Bid Items 41-42 and 47. The extra cost to the District for the addition of polymer modifier (and related costs) for the bid quantity of paving is $78,696. The combined bid price for the paving work was ; $312,182. Change Order No. 3 (F, G): In cooperation with the City, the District has agreed to install an additional $150,000 worth of paving in the project area, to provide a more complete product to the neighbors. An additional 22,700 sf of paving will be installed at the contract unit price of $2.16/sf. Beyond the 22,700 sf, up to an additional 36,060 sf will be installed at the unit price of $2.45/sf,9erhich accounts for extra equipment and labor required to complete the additional work, and escalation in asphalt price for the � , S , � i f ` Julie Ryan,Senior Engineer � October 16,2014 ! Page 2 j , � i : additional quantity. The City has committed to reimburse the cost for this extra work in ; accordance with the Reimbursement Agreement approved by the District on j September 4, 2014. � ; - Staff recommends that the Board approve Change Order No. 3 to the District's � contract with Herback in the amount $228,696. This Change Order No. 3 brings the � contract total to $1,855,928.52, of which $150,000 is additional work that will be ; reimbursed by the City. The Engineer's Estimate for construction was $1,760,000. � , i j � I _ � I � i � i , � i i I i i _ � a � � � ! I i � 4 � _ �! i , � t i I � i � � _ g f , SCHEDULE: As soon as possible. � � COSTS: $228,696 � i � ,� ACCOUNT NO: 2029-701 1/SADLWL � BUDGETED AMOUNT AVAILABLE: $267,598 � ATTACHMENTS: Change Order No. 3 � ' CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water � } GENERAL MANAGER: YES � NO � � � # CHIEF FINANCIAL OFFICER: YES -10�10 � � � � o tH ra CHANGE ORDER NUMBER 03 �. � �� Project: SADDLE KELLER WATERLINE REPLACEMENT PROJECT _ �,,.:- �c"'°�•1950•�'`6,�,�c'� Contractor: Herback General Enqineerinq unurv��`�- Date: 10.16.2014 PO #: P27604 � The Contract Shall Be Changed As Foliows: A) Change the Contract Time, identified in Section 007200, Part 2.04 of the Contract Specifications, from one-hundred eighteen (118) days to one-hundred thi�ty-six(136) days, to account for additions to the Scope of Work. This item addresses in full additional time required to complete extra work. No compensation is awarded due to the time extension. All additional costs for the extra work related to this item are addressed separately. TOTAL FOR ITEM A IS $0.00 B)Amend Bid Item 40 unit price for 2" Trench Patch asphalt paving to account for the addition of polymer modifier, as directed by the District in Design Change Memorandum 8A, dated August 22, 2014. This item addresses in full the additional cost authorized by the District to account for addition of polymer modifier at a rate of$0.40/sf, as detailed in Herback's Bid Number 1419-4, dated September 3, 2014 (attached). For the Contract quantity of 33,500 sf, the additional cost to the District is $13,400. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM B IS $13,400.00 TOTAL FOR CHANGE ORDER NO. 3 IS A+B+C+D+E+F+G = $228,696.00 Dollar Amou�nffi Contract'�itne Original Contract $1,606,921.00 118 Calendar Days Previous Change Order $20,311.52 0 Calendar Days Current Contract $1,627,232.52 118 Calendar Days THIS CHANGE ORDER $228,696.00 18 Calendar Days New Contract Total $1,855,928.52 136 Calendar Days Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred because of the change(s) described,unless specifically noted in individual description(s). Date: Authorized By STPUD Board President Date• Accepted By Contractor Date: Reviewed By -��- � � > E g , ; , � C)Amend Bid Item 41 unit price for 2" Mill and Overlay asphalt paving to account for the $ ' addition of polymer modifier, and additional hauling costs and incidentals to use an � ° alternative supplier, as directed by the District in Design Change Memorandum 8A, dated � ? August 22, 2014. This item addresses in full the additional cost authorized by the District to � ; account for addition of polymer modifier, additional trucking and incidentals at a rate of � r $0.52/sf, as detai�ed in Herback's Bid Number 1419-4, dated September 3, 2014 (attached). � For the Contract quantity of 90,800 sf, the additional cost to the District is $47,216.00. There x is no change to the Contract Time related to this change in work. € TOTAL FOR ITEM C IS $47,216.00 � > � D)Amend Bid Item 42 unit price for 3" Misc Patch Paving to account for the addition of � r ; polymer modifier, as directed by the District in Design Change Memorandum 8A, dated � August 22, 2014. This item addresses in full the additional cost authorized by the District to � �. account for addition of polymer modifier at a rate of$0.41/sf, as detailed in Herback's Bid � ` Number 1419-4, dated September 3, 2014 (attached). For the Contract quantity of 500 sf, a the additional cost to the District is $205.00. There is no change to the Contract Time � � related to this change in work. � TOTAL FOR ITEM D IS $205.00 € � E)Amend Bid Item 47 unit price for Pioneer Trail 2" Mill and Overlay asphalt paving to � account for the addition of polymer modifier, and additional hauling costs and incidentals to � a use an alternative supplier, as directed by the District in Design Change Memorandum 8A, � dated August 22, 2014. This item addresses in full the additional cost authorized by the � t District to account for addition of polymer modifier, additional trucking and incidentals at a � ' rate of$0.55/sf, as detailed in Herback's Bid Number 1419-4, dated September 3, 2014 (attached). For the Contract quantity of 32,500 sf, the additional cost to the District is � j $17,875.00. There is no change to the Contract Time related to this change in work. � � TOTAL FOR ITEM E IS $17,875.00 � � F) Increase Bid Item 41 Contract quantity by 22,700 sf to account for actual quantity of 2" � ' Mill and Overlay installed in the Saddle/Keller area, as directed by the District in Design � � Change Memorandum 8B, dated September 17, 2014. At a rate of$2.16/sf, as detailed in Herback's Bid Number 1419-4, dated September 3, 2014 (attached), the additional cost to � = the District is $49,032.00. Any change to the Contract Time related to this change in work � ' will be addressed separately. TOTAL FOR ITEM F IS $49,032.00 � G)Add Bid Item 48 including all labor, equipment, materials and subcontractor costs � necessary to add 36,060 sf of 2" Mill and Overaly in the Saddle/Keller area, as directed by € the District in Design Change Memorandum 8B, dated September 17, 2014. At a rate of } ? $2.80/sf, as detailed in Herback's Bid Number 1419-4, dated September 3, 2014 (attached), � the additional cost to the District is $100,968.00. Any change to the Contract Time related to � this change in work will be addressed separately. � TOTAL FOR ITEM G IS $100,968.00 � TOTAL FOR CHANGE ORDER NO. 3 IS A+B+C+D+E+F+G = $228,696.00 � � � � P � —12— F ( 6 df P , � 4 6eneral Manager Richard H.5olbrig • 1950 i ��nxs�--�+--�,"-,-...,,�'{�$je� � �� V� �� Directors ChriS Cefalu JameS R.JoneS � "�"`«� ayk� + + r • . Randy Vogelgesang �'ub1�c Ut�l�ty Dr�-�rict KellySheehan Eric Schafer 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-7401 Phane 53D 54�4-64-74�Fax 530 541-0�14•www.�tpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: October 16, 2014 ITEM - PROJECT NAME: Fallen Leaf Lake Grant of Easement Amendment REQUESTED BOARD ACTION: Approve the Amendment to the Grant of Easement by and between John Breese Mumford and South Tahoe Public Utility District for APN 021-210-13-10, located at 450 Fallen Leaf Road, South Lake Tahoe, California. DISCUSSION: A Grant of Easement was entered into on February 12, 1979, for the purpose of allowing the District to install underground sewer lines and a pump station on the Property in order for the District, in connection with other facilities, to provide reliable sewer service to the properfies in the Fallen Leaf Lake area. The pump station equipment has become obsolete and unreliable and must be replaced. The new pump station control equipment cannot be placed underground. This Easement is being amended to specifically allow the District to install, operate, maintain, repair and replace aboveground the new pump station control equipment. The District shall enclose the aboveground facilities in a manner that is consistent with the existing buildings and facilities either on the Property or in the immediate area of the Property. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -13- RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: South Tahoe Public Utility District 1275 Meadow Crest Drive South lake Tahoe, CA 96150 Attn: General Manager THIS SPACE RESERVED FOR RECORDER ONLY Gov. Code 27361.6 No Fee Per Government Code, §6103 No Document Transfer Tax per . Rev. 8�Taxation Code, § 11922 AMENDMENT TO GRANT OF EASEMENT This Amendment to Grant of Easement ("Amendment") is made and entered into on this day of June, 2014, by and between JOHN BREESE MUMFORD ("Grantor") and the South Tahoe Public Utility District, a California public agency formed in 1950 pursuant to the Public Utility District Act ("District"), at South Lake Tahoe, EI Dorado County, California, with reference to the following facts and intentions: A. Grantor is the owner of certain real property and improvements ("Property") loeated in the Fallen Leaf Lake area, which is in an unincorporated area of the County of EI Dorado, State of California, Assessor Parcel Number 021-210-13, and is more particularly described in the attached Exhibit A, which is incorporated by the reference; B. Grantor's Predecessor-in-interest and the District entered into a Grant of Easement("Easement"), dated Februarv 12, 1979 and recorded on September 26, 1983, as document number 1983-36085, and recorded in the officia� records of the EI Dorado County; C. The purpose of the Easement was to allow the District to install underground sewer lines and a pump station on the Property in order for the District, in connection with other facilities, to provide reliable sewer service to the properties in the Fallen Leaf Lake area. The pump station equipment has become obsolete and unreliable and must be replaced. The new pump station control equipment cannot be placed underground; D. Grantor desires to: (a) allow the District to construct, operate, maintain, repair, and replace, certain portions of pump station equipment aboveground within the Easement; and, (b) confirm the legal description of the Easement since it cannot be located with certainty due to the imprecision of Easement legal description. E. The Grantor and the District desire to amend the Easement pursuant to the terms and conditions of this Amendment. NOW,THEREFORE, the parties agree as fotlows: 1. Scope of Use. The Easement is amended to specifically allow the District to install, operate, maintain, repair, and replace aboveground the new pump station control equipment. The District shall enclose the aboveground facilities in a manner that is consistent with the existing buildings and facilities either on the Property or in the immediate area of the Property. 54261.1:7445.1 9/18/2014 037627�0008\1 t305020.1 -15- € % 1 Y � f � i' 3 f i : 2. Leqal Descriation. The legal description of the Easement is amended in its entirety to read as 4 described in the legal description and map in the attached Exhibit B, which is incorporated by the � reference. ` � � 3. Counterparts. This Amendment may be executed in any number of counterparts, each of which ' shall be deemed to be an original, but all of which shall constitute one and the same instrument. � 4. Force and Effect. Except as modified above, the Easement shall continue in full force and � effect. In the event of a conflict between this Amendment and the Easement, the terms and conditions of � � this Amendment shall control in all respects. ( P 5. Authoritv. The individuals executing this Amendment represent and warrant that they have the # authority to enter into this Amendment and to perform all acts required by this Amendment, and that the ? $ consent, approvaf or execuiion ofi or by any third party is not required to legally bind any party to the � terms and conditions of this Agreement. � 6. Entire Apreement. This Amendment contains the enti�e understanding and agreement of the � ; parties, and supersedes all prior agreements and understandings, oral and written, between the parties. � � This Amendment may be altered, amended or modi�ed only by an instrument in writing, executed by the � ; parties to this Amendment and by no other means. � € � IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year and at the � ' place first written above. � , € t ; � = Owner: District: � Mu rd Special Trust#1, dated December South Tahoe Public Utility District � � 17 7, und'v' ed o interest � �" � 4 : • By: � enneth A. Eldred,Trustee Eric Shafer, President of the Board � � of Directors g � Mumford Special Trust#2, dated December � 17, 1 , ivi e % ' rest Attest: � , � � < K nneth A. Eldre , Trustee Melonie Guttry, Clerk of the Board/ � ' Executve Secre�ary � 1 �; Mumford pecial Trust#3, dated December Owner(Continued) ; 17, 1 to a n i ' d 4° ' r t � � Mumford Fa 'y Trust, dated 10/13/83 � ; By: a to a 4°/ st - Kennet A. Eldred, Trustee � � gy. � Mumfor Special Trust#4, dated December Joh rese Mu ord, Co-Truste � 17, 19 , as n � ided 4°/ ' terest � By: � � K n A. Eldred, Trustee Ch istine Joyc� mford, o-Tr tee � � , 0 , , 's _ � � � f 54261.1:7445.1 6/10/2014 � 037627\0008\11305020.1 —16— t : � � s ¢ Exhibit A i � 34261.1:7445.1 9/18/2014 037627�0008\11305020.1 -1'7- � r 4 i � , � F Parcel 2, as shown upon that certain map entitled"A Portion of Lots 3 &4, Section 14, T. 12 N., R. 17 E., � : M.D.M., being the Craven and Street Parcel of R.O.S. 1/70 and Tract 1 of R.O.S. 20/28", and recorded � August 21, 2000 in Book 47 of Parcel Maps, at Page 85. k € � APN: 021-210-13-10 (450 Fallen Leaf Road, South Lake Tahoe, CA 96150) E e r � . � i � f s 3 � 4 i � � � � 'E t F � E 4 t. i Cy E � � 5 Z €' i �1 , F F F � � 7 � "s � 7 � 3 � s � a � t ¢ § � � � � ,g _P � � � @ t { t fj f i j . 5 S E _ � i � ; i i ' s � 54261.1:7445.1 9/18/2014 � ; 037627\0008\11305020.1 —18— € F ! , � Exhibit B 54261.1:7445.1 9/18/2014 037627�0008\11305020.1 -19- � � r i � , � € , � , 'a EASEMENT DESCRIPTION f � ' 6 � ; All that real property in the County of EI Dorado,State of California, more particularly described as � follows: ° a � ; All that portion of Parcel 2, of the Parcel Map as filed in Book 47 at Page 85 in the Office of the Recorder � of EI Dorado County, California, more particularly described as follows: � � � COMMENCING at the northwesterly corner of said Parcel marked by a 1" iron pipe with tag stamped i + RCE 2675 that bears North, 107.04 feet along the westerly boundary line of said Parcel from a point � marked by a 1.5" iron pipe with tag stamped RCE 2675 and bears S 36"26'20" W, 165.80 feet along the t northerly boundary line of said Parcel from a point marked by a%" iron pipe with aluminum cap � i � ' stamped LS 5728; � THENCE from said Point of Commencement N 83°44'17" E,46.73 feet to the POINT OF BEGINNING of p � the easement; � THENCE N 36'15'09" E, 28.00 feet; � � ' THENCE S 53°44'S1" E, 22.00 feet; � � � THENCE 5 36°15'09" W, 28.00 feet; i � � THENCE N 53°44'S1" W, 22.00 feet to the POINT OF BEGINNING. � � ` Containing 616 square feet, more or less. � ; ,`��t�s t�t r►��i�i x `�� QNp,� LAA�O S��' , The Basis of Bearings is identical to said Parcel Map 47-85. �•`�5`.•�EN'e....�9�� 4 �c�.:��Q 9t�`v: �",c� This description was prepared by InSite Land Surveys, Inc. : a �`� No.79a9 �' °� = i x . � � r * . EXP• � �C� ' �� \ 'v s�•• •••`� ` � �j� J �' ..•• Q`�`�� + • ♦ t , �� 1111� a ��{ . $ :g ; € S � � + R � d � �C ( � ifF f � � f{ I ` _20_ � 4 ( � � EA sEMEN r ExHiBi r PARCEL 2, PARCEL MAP 47-85 450 FALLEN LEAF LAKE ROAD, APN 2�-2�0- �3 EL DORADO COUN TY, CA c: \DOCS\MICROSURVEY\MICROSURVEY2013\13524_450.DWG MAY 28, 2014 � LEGEND • MONUMENT AS NOTED 3/4" IRON PIPE W/ALUMINUM CAP LS 5728 � �� = 3�� PARCEL BOUNDARY — — — — — EASEMEN T LINE ,``��I111IIt/�� `��N P� �N4 d'G��i q�,��.'QN�'N.e 9�: �� :� q��o = � cc 4 • � � .. a S No.7�. �t .,�, � *: Exp.�; ,k� �� • . � t•. ' Q- `L� �0 ��s �� .�OQ��. ,�� g- � ��p��F```�`. � '` � t�t�t��` s .�, s,�. .�h�p /�� o''-. O � F ��// l"' IRON PIPE W/TAG � N83'44'17"E /,•� RCE 2675 46_73 ___------< /.p� POINT --------- (tie) 'V.S3 � /6�p OF ��s�s��i� `L COMMENCEMEN T '�O.'�y POlN T OF BEGlNN1NG � � P�I R CEL 2 00 z ^ 1.5" IRON PIPE W/TAG RCE 2675 -21- lnSite Land Surveys, P.O. Box 551085, South Lake Tahoe, California 96155 530-577-4815 General Manager Richard H.5olbrig � . ta�'w �8i' Director5 � � Va ��/ ChriS Cefalu �� M JameS R.Jones �'u bI i c Uti i ity C�i�tri c� Randy Vogelgesang Kelly 5heehan Eric 5chafer 1275 Meadow Crest Drive•So�th Lake�'ahoe•CA 96150-7401 Phone 530 544-64-74•Fax 530 541-06i4•www.�tpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: Lynn Nolan, Grant Coordinator MEETING DATE: October 16, 2014 ITEM- PROJECT NAME: Resolution Nos. 2963-14, 2964-14, and 2965-14 to Submit Application for Luther Pass Pump Station Upgrades Project Loan. REQUESTED BOARD ACTION: Adopt Resolution Nos. 2963-14, 2964-14 and 2965-14 to Apply for Luther Pass Pump Station Upgrades Project Loan DISCUSSION: The State Water Resources Control Board has approved the submission of an application for a Clean Water State Revolving Loan not to exceed �3,682,250 for the Luther Pass Pump Station Upgrades Project. The attached Resolution No. 2963-14 (Reimbursement Resolution); Resolution No. 2964-14 (Authorizing Resolution/Ordinance) and Resolution No. 2965-14 [(Pledged Revenues and Fund(sj] are a requirement of the application package. � SCHEDULE: TBD COSTS: N/A ACCOUNT NO: BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Resolution Nos. 2963-14, 2964-14, 2965-14 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES . NO CHIEF FINANCIAL OFFICER: YES _ 3 NO � RESOLUTION NO. 2963-14 2 A REIMBURSEMENT RESOLUTION 3 BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT I 4 5 WHEREAS, the South Tahoe Public Utility District (the "Agency") desires to finance 6 the costs of constructing and/or reconstructing certain public facilities and improvements relating to its water and wastewater system, including certain treatment 7 facilities, pipelines and other infrastructure (the"Project"); and, $ WHEREAS, the Agency intends to finance the construction and/or reconstruction 9 of the Project or portions of the Project with moneys ("Project Funds") provided by the State of California, acting by and through the State Water Resources Control Board 10 (State Water Board); and, 11 WHEREAS, the State Water Board may fund the Project Funds with proceeds from �2 the sale of obligations the interest upon which is excluded from gross income for federal income tax purposes (the"Obligations"), and, 13 14 WHEREAS, prior to either the issuance of the Obligations or the approval by the State Water Board of the Project Funds the Agency desires to incur certain capital 15 expenditures (the "Expenditures") with respect to the Project from available moneys of the Agency; and, 16 . 17 WHEREAS, the Agency has determined that those moneys to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary �g period and it is necessary to reimburse the Agency for the Expenditures from the proceeds of the Obligations; 19 20 NOW,THEREFORE BE IT RESOLVED, that the Agency does hereby resolve, order and determine as follows: 21 SECTION 1. The Agency hereby states its intention and reasonably expects to 22 reimburse Expenditures paid prior to the issuance of the Obligations or the 23 approval by the State Water Board of the Project Funds. 24 SECTION 2. The reasonably expected maximum principal amount of the Project Funds is $3,682,250. 25 26 SECTION 3. This resolution is being adopted no later than 60 days after the date on which the Agency will expend moneys for the portion of the Project costs to 27 be reimbursed with Project Funds. 28 SECTION 4. Each Agency expenditure will be of a type properly chargeable to 29 a capital account under general federal income tax principles. 30 -25- t � � � 1 p { SECTION 5. To the best of our knowledge, this Agency is not aware of the � � previo�s adoption of official intents by the Agency that have been made as a � _ 2 matter of course for the purpose of reimbursing expenditures and for which tax- k F exempt obligations have not been issued. � 3 � � SECTION 6. This resolution is adopted as official intent of the Agency in order to ' 4 comply with Treasury Regulation §1.150-2 and any other regulations of the � 5 Internal Revenue Service relating to the qualification for reimbursement of Project � � costs. ' ; 6 f 7 SECTION 7. All the recitals in this Resolution are true and correct and this # Agency so finds, determines and represents. � 8 � , ; & 9 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing � 10 resolution was duly and regularly adopted and passed by the Board of Directors of the � South Tahoe Public Utility District at a regular meeting duly held on the 16'" day of ; 11 October, 2014, by the following vote: � � f �2 AYES: ` � 13 g NOES: � 14 � �� 15 ABSENT: � 16 � t 1 � ; 17 Eric Schafer, Board President � t j 18 ATTEST: � j 19 � = s ' 20 � 3 p � 21 � s Melonie Guttry, Clerk of the Board � � 22 � � � ; 23 24 � 25 � � � 26 � t € ' 27 28 , � ` 29 � # 30 Resolution No.2963-14 � Page 2 -26- � � � i � 1 RESOLUTION NO. 2964-14 2 AN AUTHORIZING RESOLUTION 3 BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT 4 5 WHEREAS a determination has been made to seek funding to implement a 6 recycled water reuse project; 7 NOW, THEREFORE BE IT RESOLVED by the Board of Directors of the South Tahoe Public Utility District as follows: 8 9 The General Manager, Assistant General Manager and/or the Chief Financial Officer or their designee is hereby authorized and directed to sign and file, for and on 10 behalf of the Entity, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of 11 the Luther Pass Pump Station Upgrades Project (the "Project"); and, 12 This Authorized Representative, or his/her designee, is designated to provide the 13 assurances, cerfifications, and commitments required for the financial assistance 14 application, including executing a financial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto; and, 15 The Authorized Representative, or his/her designee, is designated to represent 16 the Entity in carrying out the Entity's responsibilities under the financing agreement, �� including certifying disbursement requests on behalf of the Entity and compliance with applicable state and federal laws. 18 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing �9 resolution was duly and regularly adopted and passed by the Board of Directors of the 20 South Tahoe Public Utility District at a regular meeting duly held on the l bth day of October, 2014, by the following vote: 21 22 AYES: 23 NOES: 24 ABSENT: 25 26 Eric Schafer, Board President 27 ATTEST: 28 29 30 Melonie Guttry, Clerk of the Board -27- i � RESOLUTION NO. 2965-14 2 PLEDGED REVENUES AND FUND(S) RESOLUTION 3 BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT 4 5 6 WHEREAS, the South Tahoe Public Utility District has adopted Clean Water State Revolving Loan Fund resolutions regarding intent, authority and procedure; 7 $ NOW, THEREFORE BE IT RESOLVED, the South Tahoe Public Utility District (the "Entity") hereby dedicates and pledges Sewer Enterprise Fund/Sewer Service Charge g Revenues to payment of any and all Clean Water State Revolving Fund and/or Water Recycling Funding Program Financing for Luther Pass Pump Station Upgrades Project 10 (the "Project"). The Entity commits to collecting such revenues and maintaining such 11 fund(s) throughout the term of such financing and until the Entity has satisfied its repayment obligation thereunder unless modification or change is approved in writing �2 by the State Water Resources Control Board. So long as the financing agreement(s) are outstanding, the Entity's pledge hereunder shall constitute a lien in favor of the State 13 Water Resources Control Board on the foregoing fund(s) and revenue(s) without any 14 further action necessary. So long as the financing agreement(s) are outstanding, the Entity commits to maintaining the fund(s) and revenue(s) at levels sufficient to meet its 15 obligations under the financing agreement(s). 16 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing 17 resolution was duly and regularly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a regular meeting duly held on the 16th day of �$ October, 2014, by the following vote: 19 20 AYES: 21 NOES: 22 ABSENT: 23 24 25 Eric Schafer, Board President 26 ATTEST: 27 28 29 Melonie Guttry, Clerk of the Board 30 -29- General Manager Richard H.Solbrig ♦ 1�i.• ��'="�w�tg, /^t �� Directors 4 � Chris Cefalu � JameS R.JoneS � �.= + + � i � Randy Vogelgesang - - �'ublic Ut�h�Gy DE�tri�� KellySheehan Eric 5chafer 1275 Meadow CreSt prive•5outh Laice Tahoe•CA 9C150-7441 Phone 530 5�4�4-6474•Fax 530 541-�6i4•www.S�Cpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: Melonie Guttry, Executive Services Manager MEETING DATE: October 16, 2014 ITEM-PROJECT NAME: Amendment to Board Policy Manual REQUESTED BOARD ACTION: Approve minor amendment to existing policy as recommended by California Special Districts Association DISCUSSION: 1050.10- Public Records: Ciarifies electronic records provided via email are not reimbursable; however, the District may charge a fee according to Government Code Section 6253.9 to cover the costs of producing an electronic record if the requestor seeks an electronic record that is not already available in electronic format. SCHEDULE: Add amendment by October 17, 2014 COSTS: None ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Amended section CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -31- i South Tahoe Public Utility District Board Policy Manual ;,�" _- .s:;� .�• y- ;,��.��e_, -�:�..:- � ..� ��,> �� -„�` ��=%;t�:. ,�'.•,: 1050.10 The California Public Records Act, Government Code Section 6250 requires that � public records in the custody of the District shall be available for public inspection pursuant to the provisions of the act. Therefore, the terms of the act are hereby incorporated by reference, along with Resolution No. 2747-02, adopted 10/03/02, and shall constitute the District Records Policy of the South Tahoe Public Utility District. —33— 3 � t 9 � t{ , y � a , � � 3 � PUBLIC RECORDS POLICY � Public records maintained by the District shall be available for inspection during the � ` regular business hours of the District. The General Manager, or his or her designee, shall be the official custodian of District records and shall make any nonexempt records � freely available to the public in accordance with Government Code section 62501 et � � seq. The District may refuse to make available records that are exempt from disclosure � ; pursuant to Government Code Section 6254. � � Guidance for District Emplovees � rEmployees shall not make any promise or statement assuring confidential treatment of � : any record given to the District. All requests for inspection or copies of public records, } other than forms and documents routinely distributed to the public, shall be forwarded � E to the General Manager or his or her designee. District employees shall not provide to � ; anyone who does not work for the District any record deemed exempt from disclosure by the General Manager or his or her designee without express authorization from the General Manager. The General Manager shall have the sole authority to disclose exempt documents. All records created by the District's legal counsel are protected by the attorney/client privilege and are exempt from disclosure. The General Manager or his or her designee shall not disclose such records to anyone not employed by the � District without first consulting with the District's legal counsel. � � All Proposals submitted in response to a request for proposal (RFP) become the property � of the District and under Government Code Section 6250 et. seq. are public records which may be subject to public review. The RFP should generally provide that except for price or other portions marked confidential (such as trade secrets when applicable) the public will have access to a submittal. However,in special circumstances where the public interest in the confidentiality of submittals outweighs the public interest in disclosure, the RFP may provide for confidentiality of submittals for that particular project. In such special circumstances, the General Manager or his or her designee shall consult with the District's legal counsel for assistance in preparing the RFP. •r a Requests for Inspection or Copies of District Records Members of the public who wish to inspect or obtain copies of any public record must submit their request to the office of the General Manager specifying the desired records. Requests should be specific, focused and not unreasonably interfere with the ordinary business operations of the District.The request should sufficiently describe records so that identification, location and retrieval of the records can be achieved in a timely manner by District personnel, and should include the name and address of the ; requestor and a telephone number where the requestor can be reached for questions � " of clarification that will help to identify and locate the appropriate records for retrieval. � , If the member of the public is unsute how to phrase the written request, he or she may � request assistance from the District in drafting the request. The District's Search for and Review of Responsive Records j A reasonable effort will be made to locate requested records. If the document i requested cannot be located after a reasonable search, the requesting party shall so ; � be advised. The District shall, within 10 days of receipt of the request, determine � � whether the request,in whole or in part,seeks disclosable public records that are in the � s � � z � I � . � I C � , -34- � E � � , i _ � � � possession of the District and shall promptly notify the requestor of the determination by sending the requestor a letter of determination. In unusual circumstances, the District may extend the 10 days for the determination by up to 14 additional days by written notice, setting forth the reasons for the extension and the date upon which the determination will be made. "Unusual circumstances" include instances where the records are located off site,the request is for a voluminous amount of separate records,the District needs to consult with another agency having a substantia�interest in the determination, or where there is a need to compile or extract data. If the District determines that the request seeks disclosable records, the District will state an estimated date and time when the records will be made available in its letter of determination. The District will not delay in producing the disclosable records, but may designate an estimated date for production which is later than the 10 or 14 additional days permitted by law for the initial determination in order to review, redact as necessary and copy responsive documents. If the District determines that the records requested are not disclosable, it will state the reasons therefore in its letter of determination and the name and title of the person responsible for the denial. Inspection of District Records A member of the public requesting inspection of District records shall be assisted by the General Manager or his or her designee during regular office hours at a time arranged between the District and requestor. The operational functions of the District will not be suspended to permit inspection of records during periods in which District personnel in the performance of their duties reasonably require such records. Physical inspection of the records shall be permitted within the District's offices and under the conditions determined by the District. District employees shall not provide records deemed to be exempt from disclosure by the General Manager or his or her designee to members of the public. Upon either the completion of the inspection or the oral request of department personnel, the person conducting the inspection shall relinquish physical possession of the records. Persons inspecting District's records shall not destroy,mutilate, deface,alter,or remove any such records from the District office.The District reserves the right to have District personnel present during the inspection of records in order to prevent the loss or destruction of records. Advance Payment Required for Copies of District Records After the District has completed its search for records that are responsive and disclosable, District personnel shall notify the requestor that the records are available. The notice of availability shall include the number of pages and total cost for copying. District employees shall promptly provide copies of the records to the requestor upon the advance payment of ten cents ($.10) per page to cover the direct costs of duplication. Postage fees incurred in mailing such copies shall also be charged to the requestor. Copies of maps, or blueprints will be supplied at the actual cost to the District for reproduction by an outside service including the hourly wage for actual staff time spent delivering and picking up the copies. Expected costs of reproduction will be collected in advance of reproduction. -35- � � � � i 4 � i [} p6` 2� j � � � b fi f � � The Public Records Act states that providinq records vai email is not reimbursable. � ; However the District may charae a fee (Government Code 6253.9) to cover the costs s of producing an electronic redord if the requestor seeks an electronic record that is not � ' already availabie in electronic format and __ 8 1 The District is required to produce a copy of the electronic record outside the'-"-- Formatted:List Pardg2ph,Numbered+ � ; reaula� scheduled intervals for when that electronic document may be Level:1+Numbering Style:1,z,s,...+scart produced otherwise;or I��,t tlgp.75nt:Left+Alignedat: 0.5^+ 2 The reauest would require data compilation extraction or programminq to ' produce the record. � � y Records Prepared and Filed In Accordance With the Political Reform Act � �, Records prepared and filed in accordance with the Political Reform Act (conflict of interest code, statements of economic interest, campaign statements) are public records subject to inspection and reproduction during the District's regular business � hours, commencing as soon as practicable, but no later than the second business day E following the day the request for inspection was received. Copies shall be provided at ; a charge of ten cents ($.10) per page. Pursuant to Government Code Section 81008, a retrieval fee of five dollars ($5.00) per request shall be charged for copies of reports and � statements which are five years old or more. � Posting of the Public Records Policv � :; A copy of this policy shall be posted in a conspicuous public place in the office of the � South Tahoe Public Utifity District and a copy thereof shall be made avaifable free of ` charge to any person requesting such copy. 9 1 1 C 1 � 6 r � � � � � f � � i 3 � 4{i !i i 1 I � � ; 's � —36— � , : � � , s So�TH ratioF = = �:.= e� �j�`wer . 1950 '�s� ��Y a SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT October 2, 2014 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: Directors Jones, Vogelgesang, Sheehan Absent: President Schafer, Director Cefalu Staff: Brian Barflett, Tim Bledsoe, Melonie Guttry, Paul Hughes, Attorney Gary Kvistad, Nancy Hussmann, Richard Solbrig CONSENT CALENDAR: Moved Sheehan /Second Jones / Jones Yes / Voqelgesang Yes /Sheehan Yes / Schufer Absent / Cefalu Absent to approve the Consent Calendar as presented. a. Regular Board Meeting Minutes: September 18, 2014 - Approved September 18, 2014 Minutes. ITEMS FOR BOARD ACTION: a. Payment of Claims Moved Sheehan /Second Jones / Jones Yes / Vogelgesanq Yes / Sheehan Yes / Schafer Absent / Cefalu Absent to approve Payment of Claims in the amount of$2,388,288.01. STANDING AND AD-HOC COMMIITEE REPORTS: Nothing to report. BOARD MEMBER REPORTS: Director Voqelgesang reported that EI Dorado County is implementing a sophisticated electronic plan review system and requested that staff contact the County to keep updated on the process as it could streamline processes. -3�- � 4 I � f ;i REGULAR BOARD MEETING MINUTES-October 2, 2014 PAGE-2 � � 6' EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: � � � Director Jones reported there is an EI Dorado County Water Agency meeting scheduled for = � Wednesday, October 8, 2014 at 9 a.m. � � �. $ GENERAL MANAGER REPORT: � ; Richard Solbriq reporting the District is nearing the end of construction season and projects will be � � ; finishing up in the next three weeks. � � � STAFF/ATTORNEY REPORTS: ' ° AGM/Land Reuse Manager Recruitment Update- Richard Solbriq reported the application deadline � � � for both positions is October 14, 2014. � � � ; ADJOURNMENT TO CLOSED SESSION: 2:10 p.m. � � � ' RECONVENED TO OPEN SESSION: 2:21 p.m. ' � � ; � a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation � � re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public � ` Utility District (Filed 10/22/12). � € ; No re�ortable Board action. � , � b. Pursuant to Government code Section 54957(a)/Conference with Labor Negotiators re: � ; Memorandum of Understanding with the Management Unit. Present at this Closed Session will be � � Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources � � Director, and Paul Hughes/Chief Financial Officer. � � � No reaortable Board action. � � i ; ADJOURNMENT: 2:21 p.m. � � Eric Schafer, Board President � South Tahoe Public Utility District � ; . � Melonie Guttry, Clerk of the Board � South Tahoe Public Utility District f 9 3 � � i � f t ; ! _ � F �y i Y i i ! � � � a � . � � � -38- � > 3 � � General Manager � Richard H.5olbrig I �---.. � • 1$5d • � � � �� Director5 � Vi V � ChriS Cefalu �� JameS R.Jones ��` � 1'u b I i c Uti�i-�y D i��ri ct Randy Vogelgeeang Kelly 5heehan Eric Schafer 1275 Meac#aw Crest Drive•5outh Lake 7ahoe•GA 96150-7401 i'hone 534 544-�474•Fax 530 541-Q614•www.5tpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: October 16, 2014 - ITEM- PROJECT NAME: Operations and Maintenance (08�M) Services for City of South Lake Tahoe's (City) Bijou Storm Water Pump Station REQUESTED BOARD ACTION: Authorize staff to enter into a Maintenance Agreement with the City of South Lake Tahoe (City) for District to provide 08�M Services to the City for their Bijou Storm Water Pump Station. DISCUSSION: The City has requested that the District provide OS�M services to the City for the City's newly constructed Bijou Storm Water Pump Station, and has drafted a Maintenance Agreement to that effect (attached). The City does not maintain staff with the expertise to operate and maintain the pump station, and has requested these senrices from the District as a benefit to the community. The District will perform preventive maintenance, corrective maintenance and emergency response for the pump station equipment, but not the structure or grounds. The City has used the Scope of Services that was presented to the Board for � consideration on September 4, 2014, as the template for the Maintenance Agreement. This Agreement has taken into consideration the concerns of the Board regarding extent of services, liability for discharges to Lake Tahoe, and District authority to provide these services. This Agreement will be perpetual, until terminated by either party. The budget for preventive maintenance will be negotiated annually, and funded in advance by the City. Staff expects that the first year's effort for preventive maintenance will be approximately $25,000. There will also be startup costs that will be negotiated with the City under the terms of the Agreement, and performed this Fall. Staff has conferred with the Union about the additional work, and no changes to the Union MOU are required since the nature of the work is consistent with District work and the annual efforf is minimal and distributed between several staff. Staff recommends that the Board authorize staff to enter into an agreement with the City to provide 08�M Services to the City for their Bijou Storm Water Pump Station. -39- � � ! 4 , � � ' �. Julie Ryan,Senior Engineer 4 October i b,2014 ffi r Page 2 ` i � B 5 � �5 t �. • � _ �t t . + �M G � �( F E � € � �' � . � � i � t � x � $ ; � � � 's � � � ; y S , E t ( � t � E i ' �; SCHEDULE: Upon Board Approval COSTS: Approximately�25,000 annually to be reimbursed by the City of South Lake q Tahoe � ACCOUNT NO: � BUDGETED AMOUNT AVAILABLE: N/A I � t ATTACHMENTS: Maintenance Agreement to be distributed prior to and at the Board � � Meeting � CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES � NO � CHIEF FINANCIAL OFFICER: YES NO ; -40- � € x � i PAYMENT OF CLAIMS FOR APPROVAL October 16, 2014 Payroll 9/30/2014 414,771.38 Payroll 10/14/2014 390,502.32 Total Payroll 805,273.70 ADP & Insight eTools 441.24 AFLAC/WageWorks claims and fees 923.20 BBVA Compass Bank 0.00 BHFS legal services 42,813.77 CDS health care payments 5,655.54 Total Vendor EFT 49,833.75 Accounts Payable Checks-Sewer Fund 608,170.30 Accounts Payable Checks-Water Fund 241,007.93 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 849,178.23 Grand Total 1,704,285.68 Pavroll EFTs � Checks 9/30/2014 10/14/2014 EFT CA Employment Taxes & W/H 2O,023.25 17,370.40 EFT Federal Employment Taxes & W/H 101,695.06 90,830.26 EFT CaIPERS Contributions 30,746.09 28,498.37 EFT Great West Deferred Comp 20,852.59 22,202.59 EFT Stationary Engineers Union Dues 0.00 2,474.24 EFT Retirement Health Savings 0.00 11,704.14 EFT United Way Contributions 170.00 170.00 EFT Employee Direct Deposits 236,003.31 212,576.21 CHK Employee Garnishments 1,273.83 1,273.83 CHK Employee Paychecks 4,007.25 3,402.28 Tota/ 414,771.38 390,502.32 -41- PAYMENT OF CLAIMS Vendor Name Department/Proj Name Descri ion Acct#/Proj Code Amo n Check Num Tvue A-1 CHEMICAL INC GEN&ADMIN JANIT/SUPPLY INV 1000-0422 221.97 CheckTotal: 221,g7 AP-00088850 MW ACWA/JPIA GEN&ADMIN ACWA MED INS PAY 1000-2514 193,527.06 ACWA/JPIA GEN 8 ADMIN VISION INS 1000-2530 2,720.90 Check Total: 196.247.96 AP-00088851 MW AFLAC GEN&ADMIN SUPP INS W/H 1000-2532 695.30 Check Total: 695.30 AP-00088852 MW AHERN RENTALS ENGINEERING-WTRLN,STATE STR WTRLN STATE STRT 2029-8306-STATES 77.63 Check Total: 77.63 AP-00088853 MW ALPEN SIERRA COFFEE GEN&ADMIN OFC SUPPLY ISSUE 1000-6081 255.50 Check Total: 255.50 AP-00088854 MW ALPINE COUNTY DIAMOND VLY RNCH LAND TAXES 1028-6651 30,753.13 Check Total: 30.753.13 AP-00o88855 MW ALPINE COUNTY CHAMBER DIAMOND VLY RNCH DUES/MEMB/CERT 1028-6250 235.00 CheCk Totai: 235.00 AP-00088856 MW I AI�INE SMITH INC HEAVY MAINT STREET SWEEPER 1004-7513 5,088.96 i Check Total: 5.088.96 AP-00088857 MW ALSBURY,MARY INFORMATION TECH TRAVEUMEETINGS 1037-6200 96.32 ALSBURY,MARY INFORMATION TECH TRAVEUMEETINGS 2037-6200 96.32 CheckTotal: 192.64 AP-00088858 MW AMERIPRIDE UNIFORM SERVICES GEN&ADMIN UNIFORM PAYABLE 1000-2518 1,136.25 Check Total: 1.136.25 AP-00088859 MW ARSAN,RIZKALLA GEN&ADMIN UB SUSPENSE 1000-2002 183.29 ARSAN,RIZKALLA GEN&ADMIN UB SUSPENSE 2000-2002 183.29 Check Total: 366.58 AP-00088860 MW ATB�T MOBILITY PUMPS TELEPHONE 1002-6310 19.38 AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 1003-6310 4.68 ATBT MOBILITY ENGINEERING TELEPHONE 1029-6310 40.20 AT&T MOBILITY INFORMATION TECH TELEPHONE 1037-6310 20.63 AT&T MOBILITY PUMPS TELEPHONE 2002-6310 19.38 ATBT MOBILITY ELECTRICAL SHOP TELEPHONE 2003-6310 4.67 User: THERESA Page: 1 Current Date: 10/09/2014 Report:OH_PMT_CLAIMS_BK CurrentTime: ]021:46 �._..� �.�.___�.. _____�..___��__.�� .,.......,,,,,�..�_..�,�.».��,.�-w..,.,,..,..,<.,... PAYMENT OF CLAIMS Vendor Name Department/Prq,LName Descrf lon Acct#/Proj Code Amount Check Num Tvoe AT&T MOBILITY ENGINEERING TELEPHONE 2029-6310 40.20 AT&T MOBILITY INFORMATION TECH TELEPHONE 2037-6310 20.63 CheCk Totel: 169.77 AP-00088861 MW AT&T/CALNET 2 GEN 8�ADMIN TELEPHONE 1000-6310 434.80 AT&T/CALNET 2 GEN 8 ADMIN SIGNAL CHARGES 1000-6320 31.86 ATBT/CALNET 2 PUMPS TELEPHONE 1002-6310 139.08 ATBT/CALNET 2 GEN&ADMIN TELEPHONE 2000-6310 434.80 ATBT/CALNET 2 PUMPS TELEPHONE 2002-6310 89.49 CheCk Total: 1.130.03 AP-00088862 MW BARTON HEALTHCARE SYSTEM ELECTRICAL SHOP SAFETY/EQUIP/PHY 1003-6075 26.71 BARTON HEALTHCARE SYSTEM OPERATIONS SAFETY/EQUIP/PHY 1006-6075 75.00 BARTON HEALTHCARE SYSTEM LABORATORY SAFETY/EQUIP/PHY 1007-6075 64.21 BARTON HEALTHCARE SYSTEM ELECTRICAL SHOP SAFETY/EQUIP/PHY 2003-6075 26.71 BARTON HEALTHCARE SYSTEM LABORATORY SAFETY/EQUIP/PHY 2007-6075 64.21 Check Total: p�,84 AP-00088863 MW B�TLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006-6652 5,042.38 w � Check Total: 5.042.38 AP-00088864 MW BING MATERIALS UNDERGROUND REP PIPE/CVRS/MHLS 2001 -6052 1,059.42 CheCk Total: 1.059.42 AP-00088865 MW BLUE RIBBON TEMP PERSONNEL UNDERGROUND REP CONTRACT SERVICE 1001 -4405 2,322.75 BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 1037-4405 471.75 BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 1038-4405 440.30 BLUE RIBBON TEMP PERSONNEL UNDERGROUND REP CONTRACT SERVICE 2001-4405 2,744.11 BLUE RIBBON TEMP PERSONNEL ENGINEERING-2014 METER PRJ METERS 2014 2029-7013-METERS 4,715.19 BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 2037-4405 471.75 BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 2036-4405 5,395.50 BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE-VYTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 1,145.44 CheCk Total: 17J06.79 AP-00088866 MW BSK ASSOCIATES LABORATORY MONITORING 2007-6110 4,200.00 Check Total: 4.200.00 AP-00088867 MW CA BOARD OF EQUALIZATION GEN 8 ADMIN LIGHT SUPP PARTS 1000-0483 0.97 CA BOARD OF EQUALIZATION UNDERGROUND REP PIPE/CVRS/MHLS 1001 -6052 208.32 User: THERESA Page: 2 Current Date: 10/09/2014 Report:OH_PMT_CLAIMS_BK Current Time: I0:21:46 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Descri ion Acct#/Proj Code Amoun� Check Num Tvoe CA BOARD OF EQUALIZATION ELECTRICAL SHOP SECONDARY EQUIP 1003-6022 173.87 CA BOARD OF EQUAIIZATION ELECTRICAL SHOP BUILDINGS 1003-6041 2.78 CA BOARD OF EQUALIZATION ELECTRICAL SHOP PUMP STATIONS 1003-6051 0.39 CA BOARD OF EQUALIZATION ELECTRICAL SHOP SHOP SUPPLIES 1003-6071 -1.58 CA BOARD OF EQUALIZATION ELECTRICAL SHOP SMALL TOOLS 1003-6073 2.52 CA BOARD OF EQUALIZATION HEAVY MAINT SAFETY/EQUIP/PHY 1004-6075 73.84 CA BOARD OF EQUALIZATION HEAVY MAINT BIOSOL EQUPIBLDG 1004-6653 98.00 CA BOARD OF EQUALIZATION EQUIPMENT REP SERVICE CONTRACT 1005-6030 0.14 CA BOARD OF EQUALIZATION OPERATIONS SAFETY/EQUIP/PHY 1006-6075 12.24 CA BOARD OF EQUALIZATION LABORATORY LAB SUPPLIES 1007-4760 103.95 CA BOARD OF EQUALIZATION LABORATORY LABORATORY EQUIP 1007-6025 3.92 CA BOARD OF EQUALIZATION ENGINEERING-FLL SWR UPGR FLL SYSTEM UPGR 1029-8331 -FLLSUP 32.94 CA BOARD OF EQUALIZATION CUSTOMER SERVICE SHOP SUPPLIES 1038-6071 34.64 CA BOARD OF EQUALIZATION UNDERGROUND REP PIPE/CVRS/MHLS 2001-6052 91.06 CA BOARD OF EQUALIZATION PUMPS WELLS 2002-6050 90.24 C/�BOARD OF EQUALIZATION ELECTRICAL SHOP BUILDINGS 2003-6041 0.72 Cl�'60ARD OF EQUALIZATION ELECTRICAL SHOP PUMP STATIONS 2003-6051 0.18 CA BOARD OF EQUALIZATION ELECTRICAL SHOP PM-BAYVIEW VFD 2003-7512 573.20 CA BOARD OF EQUALIZATION EQUIPMENT REPAIR SERVICE CONTRACT 2005-6030 0.14 CA BOARD OF EQUALIZATION LABORATORY LAB SUPPLIES 2007-4760 103.96 CA BOARD OF EQUALIZATION LABORATORY LABORATORY EQUIP 2007-6025 3.92 CA BOARD OF EQUALIZATION CUSTOMER SERVICE SHOP SUPPLIES 2038-6071 45.60 Check Total: 1.655.90 AP-00088870 MW CASHMAN EQUIPMENT EQUIPMENT REP AUTOMOTIVE 1005-6011 730.06 CASHMAN EQUIPMENT EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 371.60 Check Total: 1.101.66 AP-00088871 MW CH BULL COMPANY ELECTRICAL SHOP SAFETY/EQUIP/PHY 1003-6075 424.68 Check Total: 424.68 AP-00088872 MW CITY OF SOUTH LAKE TAHOE UNDERGROUND REP CONST/EXCAV PRMT 2001 -6648 12,844.00 Check Total: 12.844.00 AP-00088873 MW CLAUSEN,GREGORY GEN 8 ADMIN UB SUSPENSE 1000-2002 2,891.28 CLAUSEN,GREGORY GEN 8 ADMIN UB SUSPENSE 2000-2002 3,251.05 U9er: THERESA Page: 3 Current Date: 10/09/2014 Report:OH_PMT_CLAIMS_BK Current Time: 10:21:46 PAYMENT OF CLAIMS Vendor Name Deuartment/Proj Name Descriotion Acct#/Proj Code A�.4�n� Check Num Tv�e Check Total: 6.142.33 AP-00088874 MW COCKING,DENNIS ADMINISTRATION CONTRACT SERVICE 1021-4405 792.78 COCKING,DENNIS ADMINISTRATION CONTRACT SERVICE 2021 -4405 792.77 Check Total: 1.585.55 AP-00088875 MW CODY,FRANK CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 801.00 CheCk Totel: 801.00 AP-00088876 MW CSDA BOARD OF DIR DUES/MEMB/CERT 1019-6250 12.50 CSDA BOARD OF DIR DUES/MEMB/CERT 2019-6250 12.50 Check Total: 25.00 AP-00088877 MW CSRMA CUSTOMER SERVICE CSRMA LIAB CLAIM 1038-4521 2,304.15 Check Total: 2.304.15 AP-00088878 MW CWEA UNDERGROUND REP DUES/MEMB/CERT 1001 -6250 156.00 CWEA OPERATIONS DUES/MEMB/CERT 1006-6250 84.00 CheCk TOtal: 240.00 AP-00088879 MW DP�TCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 1022-6079 168.35 D�CO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 2022-6079 168.35 i Check Total: 336.70 AP-00088880 MW DORINSON,CATHLEEN CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 1,316.25 Check Total: 1.316.25 AP-00088881 MW DOUGLAS DISPOSAL GEN 8 ADMIN REFUSE DISPOSAL 1000-6370 23.85 Check Total: 43.85 AP-00088882 MW EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038-8520 8.00 EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038-6520 8.00 Check Total: 16.00 AP-00088883 MW EL DORADO COUNTY PUMPS REGLTRY OP PRMTS 1002-6650 251.00 CheCk Total: 251.00 AP-00088884 M W EL DORADO COUNTY PUMPS REGLTRY OP PRMTS 1002-6650 251.00 Check Total: 251.00 AP-00088885 MW EL DORADO COUNTY GEN&ADMIN-WTR CONS PROG SUSPENSE 2000-2504-WCPROG 23,318.31 Check Total: 23.318.31 AP-00088886 MW EMBREY,ROBYN CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 48.72 User: THERESA Page: 4 Current Date: 10/09/2014 Report:OH PMT_CLAIMS_BK Current Time: 10:21:46 PAYMENT OF CLAIMS Vendor Name Department/Prq�Name Descri tp ion Acct#/ProJ Code Am un Check Num Tvoe Check Total: 48.7P AP-00088887 MW EMPIRE SAFETY&SUPPLY GEN&ADMIN JANIT/SUPPLY INV 1000-0422 131.54 EMPIRE SAFETY&SUPPLY FINANCE INV/FRTIDISCOUNT 1039-6077 43.58 Check Total: 175.12 AP-00088888 MW ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 1007-4760 96.26 CheCk Total: 96.26 AP-00088889 MW EUROFINS EATON ANALYTICAL INC LABORATORY MONITORING 1007-6110 190.00 EUROFINS EATON ANALYTICAL INC LABORATORY-ARHD3 TRTMT EXP MONITORING 2007-6110-AH3EXP 40.00 EUROFINS EATON ANALYTICAL INC LABORATORY MONITORING 2007-6110 190.00 Check Total: 420.00 AP-00088890 MW EVOQUA WATER TECHNOLOGIES LLC LABORATORY SERVICE CONTRACT 1007-6030 120.46 EVOQUA WATER TECHNOLOGIES LLC LABORATORY SERVICE CONTRACT 2007-6030 120.46 Check Total: 240.92 AP-00088891 MW F 8 B INC PUMPS PUMP STATIONS 1002-6051 ' 2,405.00 Check Total: 2.405.00 AP-00088892 MW I F�GUSON ENTERPRISES INC PUMPS PUMP STATIONS 2002-6051 61.81 � Check Total: 61.81 AP-00088893 MW FLYERS ENERGY LLC GEN&ADMIN GASOLINE INV 1000-0415 6,966.91 FLYERS ENERGY LLC GEN 8 ADMIN DIESEL INVENTORY 1000-0416 4,818.76 FLYERS ENERGY LLC DIAMOND VLY RNCH GASOLINE 1028-4610 737.09 Check Total: 12.522.76 AP-00088894 MW FRONTIER COMMUNICATIONS DIAMOND VLY RNCH TELEPHONE 1028-6310 271.57 CheckTotal: 471.57 AP-00088895 MW GROVE MADSEN INDUSTRIES INC ELECTRICAL SHOP PM-BAYVIEW VFD 2003-7512 7,879.60 Check Total: 7.879.60 AP-00088896 MW HENDERSON,JESSICA INFORMATION TECH TRAVEUMEETINGS 1037-6200 47.85 HENDERSON,JESSICA INFORMATION TECH TRAVEUMEETINGS 2037-6200 47.85 CheCk Total: 95.70 AP-00088897 MW HIGH SIERRA BUSINESS SYSTEMS OPERATIONS SERVICE CONTRACT 1006-6030 40.10 HIGH SIERRA BUSINESS SYSTEMS LABORATORY SERVICE CONTRACT 1007-6030 40.10 HIGH SIERRA BUSINESS SYSTEMS ADMINISTRATION SERVICE CONTRACT 1021 -6030 125.05 User: THERESA Page: 5 Current Date: ]0/09/2014 Report:OH_PMT_CLAIMS_BK Current Time: 10:21:46 PAYMENT OF CLAIMS Vendor Name Deoartment/Pro,�Name Descri tp lon Acct#/Proj Code Am n Check Num Tyoe HIGH SIERRA BUSINESS SYSTEMS ENGINEERING SERVICE CONTRACT 1029-6030 119.06 HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 1039-6030 151.74 HIGH SIERRA BUSINESS SYSTEMS LABORATORY SERVICE CONTRACT 2007-6030 40.09 HIGH SIERRA BUSINESS SYSTEMS ADMINISTRATION SERVICE CONTRACT 2021-6030 125.04 HIGH SIERRA BUSINESS SYSTEMS ENGINEERING SERVICE CONTRACT 2029-6030 119.06 HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 2039-6030 151.73 CheckTotal: g��,97 Ap-00088898 MW INTERSTATE SAFETY 8�SUPPLY GEN 8 ADMIN SAFETY INVENTORY 1000-0425 326.79 Check Total: 326.79 AP-00088899 MW JAMES,ROBERT CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00 Check Total: 200.00 AP-00088900 MW JIMENEZ,FRANK CUSTOMER SERVICE MISC LIAB CLAIMS 2038-4520 367.99 CheCk Total: 367.99 AP-00088901 MW KAESER COMPRESSORS INC DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 875.90 CheCk Total: 875.90 AP-00088902 MW I KF�I NEDY/JENKS CONSULTANTS INC ENGINEERING-INT RGNL WTR MGT CONTRACT SERVICE 2029-4405-IRWMPL 30,309.24 � Check Total: 30.309.24 AP-00088903 MW KIMBALL MIDWEST HEAVY MAINT SHOP SUPPLIES 1004-6071 760.01 CheCk Total: 760.01 AP-00088904 MW KTHO AM 590&96.1 FM PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 562.50 KTHO AM 590&96.1 FM PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 562.50 Check Total: 1.125.00 AP-00088905 MW LABSCIENCES INC LABORATORY LAB SUPPLIES 1007-4760 196.39 �ABSCIENCES INC LABORATORY LAB SUPPLIES 2007-4760 173.99 Check Total: 370.38 AP-00088907 MW LAFOUNTAIN,DEL GEN&ADMIN-T&M UB CASH BRD MISC INCOME 2000-3540-TMCBUB 115.81 Check Total: ��5,g� AP-00088908 MW LAKESIDE NAPA PUMPS SHOP SUPPLIES 1002-6071 8.21 LAKESIDE NAPA HEAVY MAINT SHOP SUPPLIES 1004-6071 39.65 User: THERESA Page: 6 Current Date: 10/09/2014 Report:OH_PMT_CLAIMS_BK Current Time: 1021:46 PAYMENT OF CLAIMS Vendor Name De�artment/Pro]Name Descri to ion Acct#/Proj Code Am un Check Num Tvne LAKESIDE NAPA EQUIPMENT REP AUTOMOTIVE 1005-6011 57.12 LAKESIDE NAPA EQUIPMENT REP REP BIJOU GEN 1005-8379 381.34 LAKESIDE NAPA DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 7.18 LAKESIDE NAPA PUMPS PUMP STATIONS 2002-6051 173.67 LAKESIDE NAPA PUMPS SHOP SUPPLIES 2002-6071 8.20 LAKESIDE NAPA HEAVY MAINTENANC BUILDINGS 2004-6041 14.15 LAKESIDE NAPA EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 30.70 Check Total: 720.2P pP-00088909 MW LES SCHWAB TIRE CENTER EQUIPMENT REP AUTOMOTIVE 1005-6011 1,138.15 Check Total: 1.138.15 AP-00088910 MW LIBERTY UTILITIES GEN&ADMIN ELECTRICITY 1000-6330 87,277.73 LIBERTY UTILITIES GEN 8 ADMIN ST LIGHTING EXP 1000-6740 1,746.31 LIBERTY UTILITIES GEN&ADMIN ELECTRICITY 2000-6330 35,831.48 Check Total: 124.855.52 AP-00088911 MW LILLY'S TIRE SERVICE INC EQUIPMENT REP AUTOMOTIVE 1005-6011 8.75 LI�Y'S TIRE SERVICE INC EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 603.71 � � Check Total: 612.46 AP-00088912 MW MC MASTER CARR SUPPLY CO PUMPS WELLS 2002-6050 163.68 MC MASTER CARR SUPPLY CO PUMPS PUMP STATIONS 2002-6051 394.46 Check Total: 55g,34 AP-00088913 MW McLELLAND,BUCK UNDERGROUND REP TRAVEL/MEETINGS 2001 -6200 144.48 Check Total: 144.48 AP-00088914 MW MEEKS BUILDING CENTER UNDERGROUND REP SHOP SUPPLIES 1001 -6071 44.47 MEEKS BUILDING CENTER PUMPS LUTHER PASS 1002-6048 46.82 MEEKS BUILDING CENTER PUMPS PUMP STATIONS 1002-6051 26.65 MEEKS BUILDING CENTER PUMPS SMALL TOOLS 1002-6073 11.74 MEEKS BUILDING CENTER HEAVY MAINT SHOP SUPPLIES 1004-6071 115.70 MEEKS BUILDING CENTER EQUIPMENT REP REP BIJOU GEN 1005-8379 254.22 MEEKS BUILDING CENTER DIAMOND VLY RNCH GROUNDS 8 MNTC 1028-6042 246.33 MEEKS BUILDING CENTER UNDERGROUND REP PIPE/CVRS/MHLS 2001-6052 29.44 MEEKS BUILDING CENTER PUMPS WELLS 2002-6050 150.46 MEEKS BUILDING CENTER PUMPS SMALL TOOLS 2002-6073 11.74 User: THERESA Page: 7 Current Date: 10/09/2014 Report:OH_PMT_CLAIMS_BK Current Time: 1021:46 PAYMENT OF CLAIMS Vendor Name De�artment/Proj Name Descri tp ion Acct#/ProJ Code Am n Check Num Tvoe MEEKS BUILDING CENTER HEAVY MAINTENANC BUILDINGS 2004-6041 67.50 CheCk Totel: 1.005.07 AP-00088915 MW MELVILLE,COLIN CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 2,430.00 Check Total: 2.430.00 AP-00088916 MW METRO OFFICE SOLUTIONS GEN&ADMIN OFFICE INVENTORY 1000-0428 1,265.15 METRO OFFICE SOLUTIONS ADMINISTRATION OFFICE SUPPLIES 1021 -4820 11.62 METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 1029-4820 9.17 METRO OFFICE SOLUTIONS ADMINISTRATION OFFICE SUPPLIES 2021 -4820 10.41 METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 2029-4820 9.18 Check Total: 1.305.53 AP-00088917 MW MOTEL 6 PUMPS STANDBY ACCOMODA 1002-6083 58.98 MOTEL 6 PUMPS STANDBY ACCOMODA 2002-6083 58.98 Check Total: 117.96 AP-00088918 MW NEWARK IN ONE ELECTRICAL SHOP SMALL TOOLS 1003-6073 435.51 Check Total: 435.51 AP-00088919 MW I N�ON'S HEATING/AIR CONDIT INC CUSTOMER SERVICE MISC LIAB CLAIMS 2038-4520 752.54 � Check Total: 752.54 AP-00088920 MW NORTH TAHOE PUD GEN&ADMIN-WTR CONS PROG SUSPENSE 2000-2504-WCPROG 635.86 CheCk Totel: 635.86 AP-00088921 MW NORTHWEST HYD CONSULT INC ENGINEERING-TRUCKEE MARSH TR CRK RESTORE 1029-8426-TMSFPP 8,504.78 CheCk Total: 8.504.78 AP-00088922 MW ONTRAC LABORATORY-IND CRK RES MONT POSTAGE EXPENSES 1007-4810-INDIAN 15.48 ONTRAC LABORATORY POSTAGE EXPENSES 1007-4810 21.36 ONTRAC ENGINEERING-ANGORA SWR MAIN ANGORA SWRLN FIX 1029-7006-ANGSPP 20.91 ONTRAC ENGINEERING-BIJOU SWR ER BIJOU ECP 1029-8287-ECSBJM 22.15 ONTRAC LABORATORY-ARHD3 TRTMT EXP POSTAGE EXPENSES 2007-4810-AH3EXP 7.48 ONTRAC LABORATORY POSTAGE EXPENSES 2007-4810 44.86 ONTRAC ENGINEERING-BIJOU WTR ER BIJOU ECP 2029-8264-ECWBJM 22.16 Check Total: 154.40 AP-00088923 MW OUTSIDE TELEVISION PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 780.50 OUTSIDE TELEVISION PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 780.50 Uaer: THERESA Page: 8 Current Date: 10/09/2014 Report:OH_PMT_CLAIMS_BK Current Time: 10:21:46 PAYMENT OF CLAIMS Vendor Name Deoartment/Proj Name Descri ion Acct#/Proj Code Am n Check Num Tvoe Check Total: 1.561.00 AP-00088924 MW PC MALL GOV INC INFORMATION TECH CMPTR PURCHASES 1037-4845 759.75 PC MALL GOV INC INFORMATION TECH CMPTR PURCHASES 2037-4845 759.75 Check Total: 1.519.50 AP-00088925 MW PETTY CASH EQUIPMENT REP TRAVEL/MEETINGS 1005-6200 12.00 PETTY CASH ADMINISTRATION INCNTV 8 RCGNTN 1021-6621 3.75 PETTY CASH CUSTOMER SERVICE OFFICE SUPPLIES 1038-4820 12.94 PETTY CASH FINANCE TRAVEUMEETINGS 1039-6200 17.00 PETTY CASH HEAVY MAINTENANC BUILDINGS 2004-6041 11.72 PETTY CASH EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 24.00 PETTY CASH ADMINISTRATION INCNN&RCGNTN 2021 -6621 3.75 PETTY CASH ENGINEERING SAFETY/EQUIP/PHY 2029-6075 3.42 PETTY CASH ENGINEERING TRAVEUMEETINGS 2029-6200 15.00 PETTY CASH ENGINEERING-WTRLN,STATE STR WTRLN STATE STRT 2029-8306-STATES 29.80 PETTY CASH CUSTOMER SERVICE OFFICE SUPPLIES 2038-4820 72.93 P�iTY CASH CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 45.28 0 PEfiTY CASH FINANCE TRAVEUMEETINGS 2039-6200 17.00 PETTY CASH FINANCE-USFS GRNT ADMIN TRAVEUMEETINGS 2039-6200-SMOKEY 17.00 Check Total: 225.5g AP-00088926 MW PRAXAIR 174 PUMPS SHOP SUPPLIES 1002-6071 68.48 PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004-6071 20.15 PRAXAIR 174 LABORATORY LAB SUPPLIES 1007-4760 56.98 PRAXAIR 174 UNDERGROUND REP SMALL TOOLS 2001-6073 58.48 PRAXAIR 174 PUMPS SHOP SUPPLIES 2002-6071 68.48 PRAXAIR 174 LABORATORY LAB SUPPLIES 2007-4760 56.98 Check Total: 329.55 AP-00088927 MW PRIETO,ANTONIO UNDERGROUND REP TRAVEUMEETINGS 2001 -6200 155.68 CheCk Total: 155.68 AP-00088928 MW PUMPWORKS LLC PUMPS PUMP STATIONS 2002-6051 8,089.73 Check Total: 8.089.73 AP-00088929 MW PURCHASE POWER GEN&ADMIN POSTAGE PPD 1000-0304 1,000.00 PURCHASE POWER GEN 8 ADMIN POSTAGE PPD 2000-0304 1,000.00 User: THERESA Page: 9 Current Date: 10/09/2014 Report:OH_PMT_CLAIMS_BK Current Time: 10:21:46 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Descri ion Acct#/Proj Code Am n Check Num Tvoe Check Total: 2.000.00 AP-00088930 MW REDWOOD PRINTING CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 211.63 CheCk TOtel: 211.63 AP-00088931 MW RELIANCE STANDARD GEN&ADMIN LIFE INS UN/BD 1000-2512 1,536.82 RELIANCE STANDARD GEN&ADMIN IIFE INS MGMT 1000-2525 463.25 RELIANCE STANDARD GEN&ADMIN LNG TRM DIS,MGMT 1000-2531 1,143.88 RELIANCE STANDARD GEN 8 ADMIN LTD,UNION 1000-2539 1,628.01 Check Total: 4.771.96 AP-00088932 MW RUDY'S ENERGY WORKS INC CUSTOMER SERVICE MISC LIAB CLAIMS 2038-4520 103.10 CheCk Totel: 103.10 AP-00088933 MW SCHUE,DARRELL GEN 8 ADMIN-T8M UB CASH BRD MISC INCOME 2000-3540-TMCBUB 272.74 Check Total: 27P.74 AP-0p088934 MW SCOTTYS HARDWARE PUMPS SMALL TOOLS 1002-6073 59.40 SCOTTYS HARDWARE ELECTRICAL SHOP SHOP SUPPLIES 1003-6071 17.60 SCOTTYS HARDWARE EQUIPMENT REP AUTOMOTIVE 1005-6011 15.16 � S�TTYS HARDWARE EQUIPMENT REP REP BIJOU GEN 1005-8379 61.55 SG'�OTTYS HARDWARE PUMPS WELLS 2002-6050 50.30 SCOTTYS HARDWARE PUMPS PUMP STATIONS 2002-6051 59.47 SCOTTYS HARDWARE PUMPS SMALL TOOLS 2002-6073 59.40 SCOTTYS HARDWARE HEAVY MAINTENANC BUILDINGS 2004-6041 152.79 CheCk Totel: 475.67 AP-00088935 MW SHAPE INC HEAVY MAINT SECONDARY EQUIP 1004-6022 5,608.85 Check Total: 5.608.85 AP-00088936 MW SHRED-IT GEN&ADMIN OFC SUPPLY ISSUE 1000-6081 48.00 CheCk Total: 48.00 AP-00088937 MW SIERRA CHEMICAL CO OPERATIONS ITYPOCHLORITE 1006-4755 9,884.34 SIERRA CHEMICAL CO PUMPS ITYPOCHLORITE 2002-4755 968.33 CheCk Total: 10.852.67 AP-00088938 MW SIERRA FOOTHILL LABORATORY LABORATORY MONITORING 2007-6110 343.00 CheckTotal: 343.00 AP-00088939 MW SIERRA NEVADA MEDIA GROUP PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 250.00 User: THERESA Page: 10 Current Date: ]0/09/2014 Report:OH_PMT_CLAIMS_BK CurrentTime: ]0:21:46 PAYMENT OF CLAIMS Vendor Name QQpartment/Proj Name Descri tQ ion Acct#/Proj Code Am n Check Num Tvoe SIERRA NEVADA MEDIA GROUP PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 250.00 Check Total: 500.00 AP-00088940 MW SIERRA TAHOE READY MIX HEAVY MAINT GROUNDS 8�MNTC 1004-6042 1,281.40 CheCk Total: 1.281.40 AP-00088941 MW S�GNS OF TAHOE ENGINEERING-TRUCKEE MARSH TR CRK RESTORE 1029-8426-TMSFPP 414.72 Check Total: 414.72 AP-00088942 MW SILVIEUS,LAURA CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 96.51 Check Total: 96.51 AP-00088943 MW SOUTH TAHOE REFUSE GEN 8 ADMIN REFUSE DISPOSAL 1000-6370 1,643.60 SOUTH TAHOE REFUSE PUMPS GROUNDS&MNTC 1002-6042 17.33 SOUTH TAHOE REFUSE GEN 8 ADMIN REFUSE DISPOSAL 2000-6370 234.80 SOUTH TAHOE REFUSE HEAVY MAINTENANC GROUNDS 8 MNTC 2004-6042 17.32 Check Total: 1.g13.05 AP-00088944 MW SOUTHWEST ADMINISTRATORS GEN 8 ADMIN HYDRANT PERMITS 2000-3529 2,992.56 Check Total: 2.992.56 AP-00088945 MW I S�THWEST GAS GEN&ADMIN NATURAL GAS 1000-6350 1,330.84 i SOUTHWEST GAS GEN&ADMIN NATURAL GAS 2000-6350 126.59 Check Total: 1.457.43 AP-00088946 MW SWAIN,ROBERT CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 1,632.00 Check Total: 1.632.00 AP-00088947 MW SWRCB CUSTOMER SERVICE DUES/MEMB/CERT 2038-6250 60.00 CheCk Total: 60.00 AP-00088948 MW SWRCB ACCOUNTING OFFICE PUMPS REGLTRY OP PRMTS 2002-6650 10,305.12 Check Total: 10.305.12 AP-00088949 MW SYNTECH INFORMATION TECH SERVICE CONTRACT 1037-6030 1,199.00 SYNTECH INFORMATION TECH SERVICE CONTRACT 2037-6030 1,199.00 CheCk Total: 2,398.00 AP-00088950 MW TAHOE BASIN CONTAINER SERVICE GEN&ADMIN REFUSE DISPOSAL 1000-6370 313.00 TAHOE BASIN CONTAINER SERVICE OPERATIONS SLUDGE DISPOSAL 1006-6652 11,640.00 Check Total: 11.953.00 AP-00088951 MW TAHOE CITY PUD GEN 8 ADMIN-WTR CONS PROG SUSPENSE 2000-2504-WCPROG 1,092.49 User: THERESA Page: 11 Current Date: 10/09/2014 Report OH_PMT_CLAIMS_BK Current Time: 10:21:46 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code �1 Check Num Tvpe CheCk Total: 1.092.49 AP-00088952 MW TAHOE RESOURCE CONS DISTRICT GEN&ADMIN-WTR CONS PROG SUSPENSE 2000-2504-WCPROG 13,985.71 CheckTotal: 13.985.71 AP-00088953 MW TAHOE SAND&GRAVEL UNDERGROUND REP PIPElCVRS/MHLS 2001-6052 2,383.60 CheCk Total: 2.383.60 AP-00088954 MW TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 1003-6041 3,055.43 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP SHOP SUPPLIES 1003-6071 52.63 TAHOE VALLEY ELECTRIC SUPPLY UNDERGROUND REP PIPE/CVRSIMHLS 2001-6052 424.44 Check Total: 3.532.50 AP-00o88955 MW TOWN OF TRUCKEE GEN 8 ADMIN-WTR CONS PROG SUSPENSE 2000-2504-WCPROG 14,196.89 Check Total: 14.196.69 AP-00088956 MW TRUCKEE RIVER GEN&ADMIN-WTR CONS PROG SUSPENSE 2000-2504-WCPROG 5,365.05 Check Total: 5.365.05 AP-00088957 MW TRUSCOTT,WILLIAM OPERATIONS DUES/MEMB/CERT 1006-6250 70.00 CheCk Totel: 70.00 AP-00088958 MW I Ub�BLUE BOOK OPERATIONS LAB SUPPLIES 1006-4760 73.98 � CheCk Totel: 73,98 AP-00088959 MW V&C CONSTRUCTION INC GEN&ADMIN-TRUCKEE MARSH CONST RETAINAGE 1000-2605-TMSFPP -19,590.17 V&C CONSTRUCTION INC ENGINEERING-TRUCKEE MARSH TR CRK RESTORE 1029-8426-TMSFPP 195,901.65 Check Total: �76.311.48 AP-00088960 MW WATER ENVIRONMENT FEDERATION OPERATIONS DUES/MEMB/CERT 1006-6250 202.00 Check Total: 202.00 AP-00088961 MW WAXIE SANITARY SUPPLY GEN&ADMIN JANITISUPPLY INV 1000-0422 507.87 Check Total: 507.87 AP-00088962 MW WEDCO INC GEN 8 ADMIN LIGHT SUPP PARTS 1000-0483 115.03 WEDCO INC ELECTRICAL SHOP BUILDINGS 1003-6041 160.33 WEDCO INC ELECTRICAL SHOP PUMP STATIONS 2003-6051 21.74 Check Total: 297.10 AP-00088963 MW WELCOME AUTO BODY GEN 8 ADMIN SUSPENSE 1000-2504 764.00 CheCk Totel: �g,q.pp AP-00088964 MW WESTERN NEVADA SUPPLY GEN 8 ADMIN CUPLNGS OMNI INV 1000-0405 888.57 User: THERESA Page: 12 Current Date: ]0/09/2014 Report:OH_PMT_CLAIMS_BK Current Time: 10:21:46 PAYMENT OF CLAIMS Vendor Name Dspartment/Prql Name Descri tp ion Acct#/Proj Code Am n Check Num Tvoe WESTERN NEVADA SUPPLY HEAW MAINT GROUNDS 8�MNTC 1004-6042 190.08 WESTERN NEVADA SUPPLY GEN 8 ADMIN BOXES/LIDS/INV 2000-0403 9,696.18 WESTERN NEVADA SUPPLY GEN 8 ADMIN VLVS ELB Ts FLNG 2000-0404 4,345.51 WESTERN NEVADA SUPPLY GEN 8 ADMIN REP REDI CLMPS 2000-0406 5,857.53 WESTERN NEVADA SUPPLY GEN�ADMIN SADDLES FTNG INV 2000-0407 5,567.61 WESTERN NEVADA SUPPLY UNDERGROUND REP PIPE/CVRS/MHLS 2001-6052 1,231.20 WESTERN NEVADA SUPPLY UNDERGROUND REP SMALL TOOLS 2001-6073 25.64 WESTERN NEVADA SUPPLY PUMPS PUMP STATIONS 2002-6051 13.37 WESTERN NEVADA SUPPLY ENGINEERING-WTRLN,STATE STR WTRLN STATE STRT 2029-8306-STATES 5.72 WESTERN NEVADA SUPPLY CUSTOMER SERVICE WATER METERS/PAR 2038-6045 714.53 Check Total: 28,535.94 AP-00088965 MW WILDMAN,CHRISTOPHER CUSTOMER SERVICE-WTR CONS PROG WfR CONS EXPENSE 2038-6660-WCPROG 200.00 Check TotaL• 200.00 AP-00088966 MW YEE,KATHERINE CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 103.76 Check Total: 103.76 AP-00088967 MW � Grand Total: 849,507.23 �349 + 507 • 23 + 329 - UO - 000 849 � 1 '78 • 23 � + User: THERESA Page: 13 Current Date: 10/09/2014 Report:OH_PMT_CLAIMS_BK Current Time: 10:21:46 ' �¢ ' �1Iw�� /M� t 1 South Ta].�oe P.U.D. 10/08 14 WID '1'YPID & REVFR$� 1�[P Cf�K R�S'IER p� 1 V�D, OCT 08, 2014, 8:58 PM --req: ----7er�: C� JL--�oC: CL�bTIE----�cab: 560723 #J507----j�og: ffiC200 <1.35>--�art id: C�-- �ec'k Payee ID. I��.yee NaCle L1�te Check.A[Cr�.mt T'ype Sl]bs Fae]. Tb Nal'�e AP00087301 V12535 CSZ'Y C�' 9�TlH LA� 'IAH 03/ 8/14 329.00 RV 'Il2 � GRAND TOTALS: �o�gl�� 'Ibtal Void Nlachir�e Writt�n 0.00 Nunber of �.k� P.rooes.�d: 0 Zb�tal Void Ha��d Writt�n 0.00 I�mber of Ci�ec'ks Proc�ed: 0 'Ibtal N�chir�e Writt:�n 0.00 1V�mber of Q�ecks Ptvoes�ed: 0 'Itrt'.al Har�d i�tri.tt�en 0.00 l�mber of CY�erks Pl�oo��aed: 0 Zbta]. Reversals 329.00 l�mber of C�ecks Ptvoc�sed: 1 'Ibt.a7. C�r�elled 0.00 l�mber af CY�ecks Prooeseed: 0 'lb�.al. EE'Ps 0.00 l�mbex' of F�'I�s Pio�ea.�ed: 0 'Ibtal EE�AYs 0.00 Nu�er of F�AYa Prooassed: 0 GRAND TOTAL 329.00 � � General Manager Richard H.5olbrig � • 195tt . � hI� � �� w � Directors � j ChriS Cefalu \+/ JameS R.JoneS " � �'u b i i c U ti 1 ity D i�tri ct �'ndy Vogelge5ang Kelly 5heehan Eric Schafer 1275 Meadow Cr�t Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474�Fax 530 541-0614�www stpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: Tim Bledsoe, Customer Service Manager Debbie Henderson, Accounting Manager MEETING DATE: October 16, 2014 ITEM-PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Legal Counsel DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERALMANAGER: YES /N� NO CHIEF FINANCIAL OFFICER: YES NO -57- General Manager Richard H.5olbrig � • 1960 •� � � � �� Directore �� ChriS Gefalu JameS R.Jones ��..... �U�!�� V��{�y ��! I� V Randy Vogelgesang Kclly Sheehan Eric 5chafer 1275 Meadow CreSt Drive•South Lake Tahoe•CA 96150-7401 F'hor�e 530 544--6474•Fax 53�541-0614•www.s�pud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: October 16, 2014 ITEM-PROJECT NAME: Conference with Labor Negotiators REQUESTED BOARD ACTION: Direct Negotiators DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with the Management Unit Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES 59 NO