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AP 10-02-14 g�VTH TAMp� -_ -"�.'" :�-._ �p s� VA���'r ' 1950 • Wa� �UTILITY D�S��'" SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, October 2, 2014 - 2:00 P.nn. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director 1. CALL TO ORDER REGULAR MEETING—PLEDGE OF ALLEGIANCE(At this time,please silence phones and other electronic devices so as not to disrupt the business of the meeting.� 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes,and no more than three individuals shall address the same s�bject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff,as shown, do not prevent the Board from taking other action.) 4. ADOPTION QF CONSENT CALENDAR (Any item can be removed to be discussed and considered separatety upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION /ACTION 6. ITEMS FOR BOARD ACTION a. Approve Payment of Claims ��ebbie Henderson, Accounting Manpger) Pg 3 Approve Payment of Claims in the amount of$2,388,288.01 7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place;however,no action will be taken.) 8. BOARD MEMBER REPORTS (Discussions may take place;however,no action will be taken.) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 10. GENERAL MANAGER REPORT (Disc�ssion may take place;however, no action will be taken.) 11. STAFF/ATTORNEY REPORTS (Discussions may take place;however, no action will be taken.) AGM/Land Reuse Manger Recruitment Update REGULAR BOARD MEETING AGENDA-October 2, 2014 PAGE-2 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meefin�s/Events 10/02/14-2:00 p.m. Regular Board Meeting at District Future Meetinas/Events 10/08/14- 6:00 p.m. Board Candidate Public Forum at District 10/16/14-2:00 p.m. Regular Board Meeting at District 13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.Closed Session is not open to the public;however,pn opportunity will be provided at this time if inembers of the public wo�ld like to comment on any item listed-three minute limit.) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Filed 10/22/12�. Pg 23 b. Pursuant to Government Code Section 54957(aj/Conference with Labor Negotiators re: Memorandum of Understanding with the Management Unit Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Findncial Officer. Pg 25 ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADJOURNMENT (The next Regular Board Meeting is Thursday,October 16,2014 at 2:00 p.m.) The South Tahoe Public Utilily District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the Disfict office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days affer Minutes of the meeting nave been approved.Items on fhe Agenda are numbered for identification purposes only and will not necessarily be considered in ihe order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made avaitable for public inspection at the same time they are distributed or made avqilable to the Board,and can be viewed at the District office,at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA-October 2,2014 PAGE-3 �OVTH TqI�OI`` _ - - � � t�►A��r . 19 5 0 . �t �T1 � SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR October 2, 2014 ITEAAS a. REGULAR BOARD MEETING MINUTES: SEPTEMBER 18 2014 Pg 1 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve September 18, 2014 Min�tes =�VTH rqHp� _ .,,;�.,= 'O(�eeWer . 1950 . YJa�gt t,r�un��SCP•� SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Eric W. Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT September 18, 2014 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Schafer, Directors Cefalu, Jones, Vogeigesang, Sheehan Staff: Brian Barflett, Tim Bledsoe, Shannon Cotulla, Randy Curtis, Melonie Guttry, Attorney Gary Kvistad, Nancy Hussmann, Julie Ryan, Richard Solbrig Guests: Duane Wallace CONSENT CALENDAR: Moved Vo4elaesanq/ Second Cefalu / Schafer Yes / Cefalu Yes / Janes Yes / Vogel eq sang Yes / Sheehan Yes to approve the Consent Calendar as presented. a. ACWA Resolution in Support of Proposition 1 -Water Quality, Supply and Infrastructure Improvement Act of 2014- Approved Resolution No. 2962-14 in support of Proposition 1 -The Water Quality, Supply and Infrastructure Improvement Act of 2014. b. Regular Board Meeting Minutes: September 4, 2014 - Approved September 4, 2014 Minutes. ITEMS FOR BOARD ACTION: a. Payment of Claims Moved Sheehan/Second Schafer/ Schafer Yes / Cefalu Yes/ Jones Yes / Voaelgesang Yes / Sheehan Yes to approve Payment of Claims in the amount of $1,350,222.24. STANDING AND AD-HOC COMMITTEE REPORTS: City of South Lake Tahoe's Bijou Storm Water Pump Station -Staff addressed questions regarding the Operations Committee Minutes that were distributed to the Board. The union has not been able to -1- � � � REGULAR BOARD MEETING MINUTES-September 18, 2014 PAGE -2 � � meet regarding the proposed scope of work due to the recent King Fire closing Highway 50. The , � Board directed staff to have the City acquire a bid from an outside consultant regarding the Bijou � Pump Station Operations and Maintenance (08�M) and share this information with the District. They � further directed staff to move forward with the City drafting an agreement for the Bijou Pump Station � 08�M, bringing the agreement forward to the October 18, 2014, Board Meeting. � � �� BOARD MEMBER REPORTS: President Schafer mentioned two articles of interest in the recent CA Special District publication. He � further mentioned the September 17t" Tribune article regarding Lake Valley Fire's rating in � coordination with STPUD. � � EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: � Director Jones reported on the recent EDCWA Board Meeting on Wednesday, September 10, 2014. � � � GENERAL MANAGER REPORT: � a. Legislative Contracts - Richard Solbriq gave a report on the Tahoe Meadows Protection � Project permitting process in coordination with Senator Ted Gaines and Assemblyman Frank ' Bigelow's offices. � � STAFF/ATTORNEY REPORTS: � The District Board Candidate Forum is scheduled for Wednesday, October 8, 2014, and the Chamber � is hosting a Forum on Thursday, October 9, 2014. � ADJOURNMENT TO CLOSED SESSION: 2:34 p.m. � � RECONVENED TO OPEN SESSION: 3:15 p.m. � a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsei Existing Litigation � re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Filed 10/22/12). � No reportable Board action. i � � � b. Pursuant to Government code Section 54957(a)/Conference with Labor Negotiators re: j , Memorandum of Understanding with the Management Unit. Present at this Closed Session will be � � Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources ; Director, and Paul Hughes/Chief Financial Officer. � ' � No reportable Board action. � � ADJOURNMENT: 3:15 p.m. � !� � Eric Schafer, Board President � � � South Tahoe Public Utility District � �t � Melonie Guttry, Clerk of the Board j � South Tahoe Public Utility District ' i � ' � -2- ; � � � � PAYMENT OF CLAIMS FOR APPROVAL October 2, 2014 Payroll 9/16/2014 431,394.55 Total Payroll 431,394.55 ADP & Insight eTools 2,674.38 AFLAC/WageWorks claims and fees 1,044.49 BBVA Compass Bank 0.00 BHFS legal services 0.00 CDS health care payments 3,984.76 Total Vendor EFT 7,703.63 Accounts Payable Checks-Sewer Fund 558,545.83 Accounts Payable Checks-Water Fund 1,390,644.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 1,949,189.83 Grand Total 2,388,288.01 Pavroll EFTs & Checks 9/16/2014 EFT CA Employment Taxes & W/H 18,934.81 EFT Federal Employment Taxes & W/H 99,679.32 EFT CaIPERS Contributions 27,973.07 EFT Great West Deferred Comp 33,736.82 EFT Stationary Engineers Union Dues 2,434.99 EFT Retirement Health Savings 9,102.69 EFT United Way Contributions 170.00 EFT Employee Direct Deposits 234,687.53 CHK Employee Garnishments 1,273.83 CHK Employee Paychecks 3,401.49 Total 431,394.55 -3- � � � � � � � � � � � � � � � � fG N N M t+1 M M t��l M M M '� Z 00 0�0 W 0�0 W W OG Op 00 O�0 ' O O O O O O O � Op O ,# Y � O O O O O O O O O O i L ¢ �¢ �¢ a a ¢ ¢ � �¢ �¢ � # � o o � � v a o co a c� o r> o o v v o 0 0 � � v � oo � ca r� ao � cc ao 0 o m o in o ,� p O O 1� � f� I� N V' 00 fh h OD t� fD CO O CO O E �t V' f0 N � O � (NO M N � M N '- � � O Q � � � � n � � N v�i V1 M N N � O -� g .. .. .. .. .. .. .. .. .. .. : f0 Y6 �6 �6 �V �N, N � •.�� •�• wR E $ F F�- H H H F�- F�- F�- F H Q e U U V U U U Y Y y y F N N N N d � � N N N � � � L t t t L L L L ,G L L � L � � U U �..� �..� U U W U V U U 3 � p U V 9 � 2 � � � � � � �O O Cn O O O O O O O � �A N tn tn ll') � � � O] O O O tn � O C7 C7 M M ('7 fh M � si' (O � � � a V' � (� CO f0 N � h (O f0 (O (O (O t0 CO �7 <t fD � � N N t0 O � O � � O N f0 CO O N CD N N t0 N m N �� N N N O O O N N O O O M O O M N N O N N N O N O O N O O O O O O O O O O O O O O O O Q � � � r- N N � � � e- N N N � N � •- � N d { a ? 9 t � � C� W W U U U � � ' -� k W w Z � m � > > � aU' � (¢7 � U U tn Q � � W � w � � c o o as �" } � � � ai d � a .� � a � o w w w w w w w u� -� c� � z z v� a �n �, z z z z z z z �- � w w w � g ' .� � o a �7 � v O O o O o O O V V � z a z c9 C9 z � ? � � � x = _ _ _ = x � ¢ w z cn z �gg V � � � � � � � ~ W w w w w w w w �' � o u�i ¢ v�i � LL� � � � LL Z � J J J J J J J Z Z � �' (' Q' � � Q Q C7 O m � �U � F- H FW- H FW- H H U U u) d J a Z eo � � a � a � a � � Y � ~ O � w � E W W = Z `� U U w w W � W U � � ? � � � W N 2' R' Q' 0-' � = R a � v�i � z Z z z z z �n c�i� z uwi o o v� o � 'o § c � � o o a o � � p O w p w W w O w � w � ¢ Q o °a � � z z o¢a a � o � a o Q Q �a ¢ Z ¢ w � � � z ¢ z c� c� z � w cn z � cn � � w � c� � � > > Q w w w z z w � a � w > > > > a � z � � _ _ � C9 = c7 w w c9 a O U c9 a U = = O = w x �} � 1 i � � W U � W } v� a a a r�a � W � fA Z Z � J J J v�� LL W � 2 U' C� Z W W W ¢ Z � � U C� (9 .a � � O Q LL � Z W W �> W W W C„) Q �j � � � N N N N N N N � � > � � � y FI m � a� a W � F- � f- � ►- � � � � o Y Y Y u�. � E z � � W � � w w w w w w w LL LL � � � �s �+. � Z Q' � V � � = J J J J J J Z Z Z Q � � N T.. �.I � a Q ¢ ¢ ¢ ¢ ¢ Q w W w w w H o ¢ ¢ � z Z � w z C) U U U U U U m m � m m m � � � � w u' w H w H H � � H � H = = H � H � d � u�, c� U = °� a � � � � � � � � � � m m w w w w � d > a a a a a a a a �4a a a a a a m m m m m m a 3f fi � 3 � � � � � � � � � � � M N1 � � N M � �O n r n � � v � v � v Z °�° o0 00 00 oro o�o � � � � V p � $ o o O o � o 0 m � o o g � a o 8 0 0 _ � � � Q � � � � � a � o 0 0 � � � o 0 0 � � o a � o o � � o � � � o o � � � o 0 0 � � o 0 CO f�l f� M O 1� N m th O O IA � � � O � O O � O M 1!') tn 1� 1� � ^ � tn 1n O O Q � e- f y I n � �} � a 00 tl) ln � (C f�0 C�0 C�D � O t7 N �1 Ul M N N Q� .-. 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N � � ' i � � � � � o 0 0 `� o o `� o ' � ' x� � II� ' : �� �II� '�� � H,Q � O O l�p O O o O O l�p I � U'n O O O � O O O O O � { , ' Wi N 's � N N I � �i � rl s � � � ' U � I : W� \ �I r U� � � , � � i � ; Hd I ,�' � � � � a � � � a ' � H - � � � H # o � u H � � � H � � �� � Ao � � � � � � A ° �� z � � z i f � � � � � � � a I � � ; � � � � � � 3 � n ' R � A� N � aN � N � � � � �� N ,j ti ' � � , � s � O a �� � � o -22- � o � � General Manager Richard H.5olbrig �.�18t � ��--�,Wgje! Directors �$ o �� a oe ChriS Cefalu JameS R.Jones "'!""«: ;,�,� � � ♦ � � Randy Vogelge5ang �'ubllc Ut�l��y DE�tri�� KellySheehan Eric 5chafer 1275 Meadow CreSt Drive�South f..ake Tahoe•GA 96150-74Q1 Phane 530 544-64-74�Fax 53Q 54-1-p6i4•www.stpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: Tim Bledsoe, Customer Service Manager Debbie Henderson, Accounting Manager MEETING DATE: October 2, 2014 ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct legal counsel DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. SCHEDULE: COSTS: • ACCOUNT NO: BUDGETED AMOUNT AVAIIABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES � NO CHIEF FINANCIAL OFFICER: YES NO 23 ' General Manager � � 1950----_,"':`-`� Richard H.Solbrig C� �9r /""\ ��'�` � /�� Directors i � Chris Cefalu ��./ �/ �.i James R.JoneS �""`� :�ye•�� • � • � � Randy Vogelgeeang publ�c U-G�IrGy ���tric� KellySheehan Eric 5chafer 1275 Meadow Crest Drive•5auth Lake Tahoe•CA 96150-740� Phone 534�-6474•Fax 530 54i-O�i4•www.5tpud.u5 BOARD AGENDA ITEM TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: October 2, 2014 ITEM- PROJECT NAME: Conference with Labor Negotiators REQUESTED BOARD ACTION: Direct Negotiators DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with the Management Unit Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES -7( NO CHIEF FINANCIAL OFFICER: YES � NO 25