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SOUTH TAHOE PUBLIC UTILITY DISTRICT
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Richard Solbrig, General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Keily Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
October 16, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CAIL:
�ard of Directors: President Schafer, Directors Cefalu, Jones, Vogelgesang
Hbsent: Director Sheehan
Staff: Tyler Alves, Brian Bartlett, Ivo Bergsohn, Tim Bledsoe, Linda Brown, Shannon Cotulla, Randy
Curtis, Melonie Guttry, Paul Hughes, Nancy Hussmann, Ross Johnson, Attorney Gary Kvistad, Matt
Mendoza, Julie Ryan, Richard Solbrig, Chris Stanley, John Thiel, Phil Tourney, Doug VanGorden
Guests: Trevor Coolidge, City of South Lake Tahoe, Jim Hilton, Bob Larson, Lahontan Regional Water
Quality Control Board, Shane Romsos
CONSENT CALENDAR:
Moved Voqelgesang /Second Cefalu / Schafer Yes / Cefalu Yes / Jones Yes / Voqelgesang Yes /
Sheehan Absent to approve the Consent Calendar as presented.
a. Purchasing Policy-Adopted Purchasing Policy Amendments
b. Angora Creek Sewer Relocation Project- (1) Approved Contract Amendment B to existing
Task Order 17 to Hauge Brueck Associates in the amount of $4,080 for permitting assistance
services; and (2) Approved Contract Amendment A to existing Task Order 3 to Northwest
Hydraulic Consultants in the amount of $5,440 for permitting assistance, plan development,
and construction oversight.
c. Saddle Keller Waterline Replacement Project- Approved Change Order No. 3 to Herback
General Engineering in the amount of $228,696.
REGULAR BOARD MEETING MINUTES-October 16, 2014 PAGE-2
d. Fallen Leaf Lake Grant of Easement Amendment- Approved the Amendment to the Grant
of Easement by and between John Breese Mumford and South Tahoe Public Utility District
for APN 021-210-13-10, located at 450 Fallen Leaf Road, South Lake Tahoe, California.
e. Resolution Nos. 2963-14, 2964-14, and 2965-14 to Apply for Luther Pass Pump Station
Upgrades Project Loan - Adopted Resolution Nos. 2963-14, 2964-14 and 2965-14 to apply
for Luther Pass Pump Station Upgrades Project Loan.
f. Amendment to Board Policy Manual-Approved minor amendment to existing policy as
recommended by California Special Districts Association.
g. Regular Board Meeting Minutes: October 2, 2014 - Approved October 2, 2014 Minutes.
ITEMS FOR BOARD ACTION:
a. Operations and Maintenance (08�M) Services for City of South Lake Tahoe Bijou Storm Water
Pump Station -Staff gave an overview the proposed Agreement between the City of South
Lake Tahoe and South Tahoe Public Utility District. Trevor Coolidge summarized the benefits of
tt�e Bijou Storm Water project including the benefits of the District providing the 08�M for the
City. Bob Larson added that the City's storm water permits belong solely to the City and should
the Bijou project fail/overflow, it is the City's responsibility not the District. He further conveyed
that Lahontan supports the agreement before the Board today. Trevor relayed to the Board
that in the case of an emergency when District staff may not be available, the City will have
private contractors on-call for dispatch at the City's discretion and cost.
Moved Vogelgesang /Second Cefalu / Schafer Yes / Cefalu Yes / Jones Yes / Vo4elgesang
Yes / Sheehan Absent to authorize staff to enter into a Maintenance Agreement with the City
of South Lake Tahoe for the District to provide Operations and Maintenance services to the
City for their Bijou Storm Water Pump Station.
b. Payment of Claims
Moved Vogelc,lesang /Second Cefalu / Schafer Yes / Cefalu Yes / Jones Yes / Vogelgesang
Yes /Sheehan Absent to approve Payment of Claims in the amount of$1,704,285.68.
c. Special Use Permit Modification -Staff gave an overview regarding the proposed Special Use
Permit modification.
d. Moved Schafer / Second Jones /Schafer Yes / Cefalu Yes / Jones Yes / Vogelgesan Yes
Sheehan Absent to authorize a modification to the District's Special Discharge Permit
requirements.
PRESENTATION
Water System Optimization Plan-Staff gave an overview of the project and introduced Tim Williams
>m Kennedy Jenks and Brenda Estrada from West Yost Associates who in turn provided PowerPoint
��esentations.
REGULAR BOARD MEETING MINUTES-October 16, 2014 PAGE-3
'ANDING AND AD-HOC COMMIITEE REPORTS:
�thing to report.
BOARD MEMBER REPORTS:
President Schafer commented on Lake Tahoe dropping to its natural rim and the outcome of a
lawsuit in Carlsbad, California regarding corrective action for defensible space.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones reported he and Solbrig attended a meeting on October 8, 2014.
GENERAL MANAGER REPORT:
Richard Solbri4 reported on the following:
• The Local Agency Formation Commission (LAFCO) is accepting nominations of inembers of
special district governing boards who would like to serve on the Commission. Nominations
are due on February 1, 2015 for the three seats are available - please see Richard or
Melonie if interested.
• Information has been distributed to the Board regarding the Sustainable Groundwater
Management Act of 2014. Governor Jerry Brown signed a three-bill package into law on
September 16, 2014, and more information will be coming to the Board in
November/December.
• The application deadlines for both the Assistant General Manager (AGM) and Water Reuse
Manager positions were Tuesday, October 14th. The Board will not participate on the hiring
panel, but if there is interest in reviewing resumes, they can be reviewed at the District
offices. Interviews are scheduled for November 13t" and 14th for the AGM and the Water
Reuse Manager on November 17in and �grn
STAFF/ATTORNEY REPORTS:
Attorney Kvistad reported Brownstein Hyatt Schreck's attorneys are developing a reference
handbook to summarize and provide information to clients about the new Groundwater legislation,
which should be available in a few weeks.
BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:21 p.m.
RECONVENED TO OPEN SESSION: 4:40 p.m.
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation
re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public
Utility District (Filed 10/22/12).
No reportable Board action.
b. Pursuant to Government code Section 54957(a)/Conference with Labor Negotiators re:
� �emorandum of Understanding with the Management Unit. Present at this Closed Session will be
�ency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources
Director, and Paul Hughes/Chief Financial Officer.
No reportable Board action.
REGULAR BOARD MEETING MINUTES -October 16, 2014 PAGE-4
DJOURNMENT: 4:40 p.m. /
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Eric Schafer, Bo d President
• South Tahoe Public Utility District
Melonie Guttry, Clerk of t e Board
South Tahoe Public Utility District