Minutes 12/04/2014 yO�TH TqH�
I� �
_ --.,,�=;
�A�/e,e�'er . 1950 •V��c
"�'U77LITY D�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
� _. . _
Richard Solbrig, General Manager
Eric W.Schafer, President BOARD MEMBERS Randy Vogelgesang, Vice President
Chris Cefalu, Director James R. Jones, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 4, 2014
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Schafer, Directors Cefalu, Vogelgesang, Sheehan
Excused: Director Jones
Staff: Brian Bartlett, Tim Bledsoe, Randy Curtis, Shannon Cotulla, Melonie Guttry, Ross Johnson, Gary
Kvistad, Julie Ryan, Richard Soibrig, Chris Stanley, John Thiel °
Guests: Melanie Greene, Jim Hilton, Nancy Schafer, Michelle Sweeney, Duane Wallace
ADMINISTERING OATHS OF OFFICE:
The Board Clerk administered Oaths to Director Chris Cefalu for Seat #1, and Director Duane Wallace
for Seat #5.
Nancy Schafer acknowledged President Schafer's dedication to the Board, thanking everyone for
supporting him and expressed how much he has enjoyed his time as a Board Member.
CONSENT CALENDAR:
Moved Voaelgesang /Second Cefalu /Schafer Yes / Cefalu Yes / Jones Excused / Voaelgesang Yes
/Sheehan Yes to approve the Consent Calendar as presented.
a. 2014 Asphalt Patching Services
Approved the Project Closeout Agreement and Release of Claims for Thomas Haen
Company, Inc.; and (2) Authorized staff to file a Notice of Completion with the EI Dorado
County Clerk.
REGUTAR BOARD MEETING MINUTES- December 4, 2014 PAGE-2
b. Self-Insured Dental Plan Renewal
(1) Approved renewal of the Self-Insured Dental Plan with a funding level of $130.69 per
employee per month; and (2) Approved 2015 Dental COBRA rates at $49.29 Single,
$98.57 Employee +l, and $167.57 Family.
c. Self-Insured Dental Plan Document Update
Approved updated Plan Document for the Self-Insured Dental Plan.
d. Regular Board Meeting Minutes: November 20, 2014- Approved November 20, 2014
Minutes.
PRESENTATION
President Schafer was acknowledged for his past year as President leading the District through
many difficult decisions. He has provided the Board and staff with the ability to look at the
broad picture of a situation, weigh the costs and benefits and provide a very succinct analysis '
and reasoning behind his decision making process, which helps the rest of the Board and staff
to reach theirs. President Schafer was recognized for striking a balance between serving
District customers, providing for the long term infrastructure of the District and for always
considering staff, with a clear thought process in every situation.
ITEMS FOR BOARD ACTION:
a. Groundwater Management Plan Update-The Public Hearing was opened at 2:15 p.m. to
receive public comments regarding (1) Adoption of Resolution No. 2969-14, the Tahoe Valley
South (6-5.01) 2014 Groundwater Management Plan; and, (2) Enacting Ordinance No. 558-14
amending Division 7 of the Administrative Code.
No public comments were received and the Public Hearing was closed at 2:15 p.m.
b. Groundwater Management Plan - Staff reviewed a memo distributed to the Board prior to the
meeting and gave an overview of the public comments that have been received via mail,
email, public hearing and/or telephone by the deadline of December 1, 2014. Comments
include a letter of support for adopting the Groundwater Management Plan from Joanne
Marchetta, Executive Director of TRPA, two additional supportive comments and a third
comment suggesting additional explanation concerning the Groundwater Management Plan
from Joe Keely of the US Forrest Service Lake Tahoe Management Unit. Staff added there will
be some minor language cleanup to the plan that is still being received from counsel.
Moved VoQelgesang /Second Sheehan / Schafer Yes / Cefalu Yes / Jones Excused /
Vo4elgesang Yes / Sheehan Yes to Adopt Resolution No. 2969-14 adopting the Tahoe Valley
South (6-5.01) 2014 Groundwater Management Plan subject to staffs' subsequent, non-
substantial modifications.
Moved Vogelgesang /Second Sheehan / Schafer Yes / Cefalu Yes / Jones Excused /
Vogelgesang Yes /Sheehan Yes Enacting Ordinance No. 558-14 amending Division 7 of the
Administrative Code.
REGULAR BOARD MEETING MINUTES- December 4, 2014 PAGE-3
c. Resolution No. 2968-14- Richard Solbria presented Resolution No. 2968-14 to Director Schafer
in appreciate of his years of service on the Board. President Schafer stated it has been a
privilege to serve with such a talented group of people here at the District, which is a
testament to the community having outstanding water and wastewater operations. He
encouraged public outreach efforts to continue so that the community has a better
understanding of the District through conservation and environmental efforts.
Moved Cefalu / Second Sheehan / Schafer Yes / Cefalu Yes / Jones Excused / Vogelgesang
Yes / Sheehan Yes to Adopt Resolution No. 2968-14 in appreciation of Director Schafer.
d. Payment of Claims
Moved Sheehan /Second Cefalu / Schafer Yes / Cefalu Yes / Jones Excused /Vogelgesanq
Yes / Sheehan Yes to approve Payment of Claims in the amount of$1,O11,665.78.
STANDING AND AD-HOC COMMITiEE REPORTS:
BOARD MEMBER REPORTS:
Directors Cefalu, Voqelgesanq and Sheehan expressed their appreciation for Director Schafer's
leadership, knowledge and experience.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
There is a meeting scheduled for December 10, 2014.
GENERAL MANAGER REPORT:
Richard Solbriq reported on several items:
1. He is attending a meeting at TRPA on December 5, 2014, regarding the Lake Tahoe
Partnership.
2. The City has initiated a lawsuit against Sierra Tahoe Ready Mix and Solbrig recently received a
phone call from Mike Wallace, owner of Sierra Tahoe Ready Mix, requesting a written letter of
Solbrig's recently published comments in the Tahoe Daily Tribune. Solbrig is planning to have a
conversation with City officials before writing the letter to be sure he is clear on the issues
brought about by the lawsuit. Thomas Haen Construction who purchased the concrete for the
District projects has already written a letter for Sierra Tahoe Ready Mix. The Board provided
feedback on the letter and if there is a need for additional review after speaking with City
officials, it will be brought forward to the Operations Committee. The hearing date for Sierra
Tahoe Ready Mix is December 15, 2014.
3. The new District Assistant General Manager is Shannon Cotulla. The two in-house candidates
fared well through the interview process and as a result John Thiel has been promoted to the
Engineering Department Manager position and Julie Ryan has been promoted to the Principal
Engineer position. Solbrig is expecting to receive justification soon to fill the vacant senior
engineer position in the Department.
4. The Water Reuse Manager position has been offered to an outside candidate, but until the
individual completes the pre-employment process, no names will be announced.
REGULAR BOARD MEETING MINUTES- December 4, 2014 PAGE-4
STAFF/ATTORNEY REPORTS:
Attorney Kvistad expressed his appreciation for President Schafer, including his leadership and
commitment to the District.
President Schafer acknowledged staff for receiving no violations from Cal OSHA's visit. This is a huge
accomplishment and congratulations goes out to all staff for making this happen. He further
announced the California Association of Sanitation Agencies Conference is January 21, 2015 through
January 23 and Director Vogelgesang is planning to attend.
BREAK AND ADJOURNMENT TO CLOSED SESSION: 2:57 p.m.
RECONVENED TO OPEN SESSION: 4:15 p.m.
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation
re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public
Utility District (Filed 10/22/12).
No reportable Board action.
b. PuRuant to Section 54957.9(a) of the California Government Code, Closed Session may be heid for
conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al.,
County of EI Dorado, Superior Court Case No. SC20010165.
No re�ortable Board action.
ADJOURNMENT: 4:15 p.m.
.
Randy Vogelgesang, Board Vice President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District