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AP 01-15-15 �o�TH TakoF ,`,�� -.....c,�- _ -:.,�,,.---� � A(�eeM'er . 1950 . �s`g ��UTIUTY D�� SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, January 15, 2015 - 2:00 P.nn. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California __.. __ . .. .._ . Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manoger Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director 1. CALL TO ORDER REGULAR MEETING— PLEDGE OF ALLEGIANCE(At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes,and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION a. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Approve Payment of Claims in the amount of $1,791,933.82 7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be taken.) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) Meeting regarding joint use of property north of Waste Water Treatment Plant 1 1. STAFF/ATTORNEY REPORTS (Discussions may take place;however, no action will be taken.) CIP Workshop REGULAR BOARD MEETING AGENDA-January 15, 2015 PAGE-2 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events O1/12/15-3:30 p.m. Operations Committee Meeting at District Ol/15/15-2:00 p.m. Regular Board Meeting at District Future Meetinqs/Events O1/19/15-Martin Luther King Holiday-District Office Closed Ol/21/15-8:00 a.m. ECC Meeting-Cefalu Representing 02/05/15-2:00 p.m. Regular Board Meeting at District 13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.Closed Session is not open to the public; however,an opportunity will be provided at this time if inembers of the public would like to comment on any item listed-three minute limit.) a. Pursuant to Government Code Section 54956.9�a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Filed 10/22/12). b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. d. Pursuant to Government Code Section 54957 of the California Government Code, Closed Session may be held regarding public employee evaluation for unrepresented employee position: General Manager. e. Pursuant to Section 54957.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al., County of EI Dorado, Superior Court Case No. SC20010165. II ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ' ADJOURNMENT (The next Regular Board Meeting is Thursday, February 5,2015 at 2:00 p.m.) REGULAR BOARD MEETING AGENDA-January 15, 2015 PAGE-3 The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the Disirict office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. I� A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular I�� items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with n th A enda ca n be heard durin "Comments from a copy of all written materials presented at the meeting.Comments on items not o e g 9 the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA-January 15, 2015 PAGE-4 yo�-rH TaHoF I - - r.��-- i A(�eCh'er . 1950 • we��i �VTILITY D�� SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR January 15, 2015 ITEMS a. ENGINEERING INTERN (Julie Ryan, Principal Engineer) Approve contract with Blue Ribbon Temporary Personnel for a temporary engineering student intern, in an amount not to exceed $33,000. b. 2014 SADDLE KELLER WATERLINE REPLACEMENT PROJECT (Julie Ryan, Principal Engineer) Authorize staff to file a Notice of Completion with the EI Dorado County Clerk regarding the 2014 Saddle Keller Waterline Repiacement Project. c. 2014 SADDLE KELLER WATERLINE REPLACEMENT PROJECT (Julie Ryan, Principal Engineer) Approve project Closeout Agreement and Release of Claims for Herback General Engineering (Herback) for the 2014 Saddle Keller Waterline Replacement Project. d. DRINKING SOURCE WATER PROTECTION AREA MAPPING GIS SERVICES (Ivo Bergsohn, Hydrogeologist) Approve the cost proposal from Gnomon, inc., to provide professional services and technical support needed to update the District's Drinking Source Water Protection Area (DSWPA) map. e. REGULAR BOARD MEETING MINUTES: December 30, 2014 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve December 30, 2014 Minutes General Manager Richard H.5olbrig � • 1950 • �, � ` �� Director5 ( , Ghrie Cefalu V JameS R.Jones �y i'u b l i c U-�i f ity p i�-tri c-� Randy Vogelgesang Kelly 5heehan Duane Wallace 1275 Meadow CreSt Drive•South Lake Tahoe•CA 96150-7401 f'horte 530 54�-64-74•Fax 530 54-1-0614•WwW.StpUd.US � BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Julie Ryan, Principal Engineer MEETING DATE: January 15, 2015 ITEM-PROJECT NAME: Engineering Intern REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Temporary Personnel for a temporary engineering student intern, in an amount not to exceed $33,000. DISCUSSION: Staff requests that the Board authorize payment to Blue Ribbon Personnel for a temporary engineering intern position from March, 2015, through January, 2016. The Engineering Deparfment currently has one intern, whose tenure will expire in January, 2015. Based on this vacancy, as well as the current vacancy at the Associate/Senior Engineer level, and the Department's heavy planning, design and construction workload for 2015, the Deparfment recommends hiring an off-season, temporary engineering intern as a cost-effective way to keep work moving forward. The Department plans to adverfise for a temporary engineering intern position, with the expectation that the candidate will be available to work part-time or full-time for the limited term. The application period will commence with Board approval and end in early February, 2015. Following the application review, interview, selection and pre- employment process, staff expects that the intern will begin work by mid-March (exact dates to be determined based on review period duration and selected applicant's availability). SCHEDULE: Upon Board approval of contract COSTS: $33,000 ACCOUNT NO: 1029-4405; 2209-4405 BUDGETED AMOUNT AVAILABLE: <$3,507>; <�206,933> ATiACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer 8� Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -1- General Manager Richard H.5olbrig � s 1550 • �'{�� O ��.+ � w � Directors V � ChriS Gefalu JameS R.Jones ..�.- :,�,� e , . � � Randy Vogelge5ang �ub��c Ut�l�ty D�S�r�ct KellySheehan Duane Wallace 1275 Meadaw Crest Drive•South Lake Tahoe•CA 96150-7401 f'hone 530 544-64-74•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM4b TO: Board of Directors FROM: Julie Ryan, Principal Engineer MEETING DATE: January 15, 2015 ITEM- PROJECT NAME: 2014 Saddle Keller Waterline Replacement Project REQUESTED BOARD ACTION: Authorize staff to file a Notice of Completion with the EI Dorado County Clerk regarding the 2014 Saddle Keller Waterline Replacement Project. DISCUSSION: Herback General Engineering (Herback) substantially completed field work on November 14, 2014. Herback has yet to provide hard copies of cerfified payroll, but they have committed to providing it by the end of the filing period. Staff requests approval to file a Notice of Completion with the EI Dorado County Clerk, which will initiate the Stop Notice filing period. Staff will bring the Closeout Agreement and final Pay Estimate #o the Board separately, pending receipt of the final certified payrolls from Herback. SCHEDULE: As soon as possible COSTS: N/A ACCOUNT NO: 2029-701 1 / SADLWL BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -3- RECORDING REQUESTED BY: SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTN:Heidi C.Baugh WHEN RECORDED MAIL T0: SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe,CA 96150 SPACE ABOVE THIS LINE FOR RECORDER'S USE APN:NIA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is South Tahoe Public U61ity District 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive,South Lake Tahce,CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee,strike"in fee"and insert here,for example,"purchaser under contract of purchase,"or"lessee." 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS,if any,WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name&Address Name&Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name&Address Name&Address 7. A work of improvement on the property hereinafter described was COMPLETED on November 14,2014. 8. The work of improvement completed is described as follows:2014 Saddle Keller Waterline Replacement Project. 9. The NAME OF THE ORIGINAL CONTRACTOR,if any,for such work of improvement is Herback General Engineering. 10. The street address of said property is See Exhibit"A"attached. 11. The property on which said work of improvement was completed is in the City of South Lake Tahoe and/or the County of EI Dorado,State of Califomia,and is described as follows: As shown in Exhibit"A"attached hereto and made a part hereof. oaTE: January 15,2015 SIGNATURE OF OWNER OR AGENT OF OWNER RANDY VOGELGESANG, Board President for South Tahoe PUD VERIFICATION FOR INDIVIDUAL OWNER: I,the undersigned,declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice;that I have read said notice,that I know and understand the contents thereof,and the facts stated therein are true and correct. DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE PUBLIC UTILITY DISTRICT I,the undersigned,declare under penalty of perjury under the laws of the State of California that I am the Board President of the aforesaid interest or estate in the property described in the above notice;that I have read the said notice,that I know and understand the contents thereof,and that the facts stated therein are t�ue and correct. January 15,2015 at South Lake Tahoe,CA DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BfHALF OF OWNER RANDY VOGELGESANG, Board President,South Tahoe PUD —5— � s I � I ; EXHIBIT "A" Notice of Completion j 2014 Saddle Keller Waterline Replacement Project I i � £ The District replaced approximately 5,200 linear feet of existing 4", 6" and 8" � steel water mains and appurtenances in the vicinity of Saddle Road and Keller i � Road in the City of South Lake Tahoe, EI Dorado County, California, with ; 3 primarily 8" PVC or DI water mains. The project also includes, but is not limited � ; to, the replacement of existing services, the replacement or addition of water meters, installation of a pressure reducing valve and vault, installation of two � system check valves and vaults, installation of system valves and hydrants, and in one segment replacement of existing 4" steel water main with 4" PVC or DI '�, water main in the original trench. For completion of the work, the project requires i � the Contractor to install erosion control BMPs, site protections, protections of j existing improvements, temporary and permanent paving in the waterline project � area as well as additional paving along Pioneer Trail from Larch to Shepherds. The work is located in the vicinity of Saddle Road and Keller Road in the City of i South Lake Tahoe, EI Dorado County, California. � I . , ;� � � � _ � � a � � � � � � :p � � j � i � k Notice of Completion � < 2014 Saddle Keller Waterline Replacement Project � � 3 EXHIBIT "A" � � � :: � � : —6— � � � 9 ��eC • 1950 • Wate � o ut a oe �- �" :`�` f ublic Uti[ity di5trict 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of EI Dorado, State of California, and executed by Board President, Randy Vogelgesang. Date Approved: Certified by: Melonie Guttry, Clerk of the Board -�- 6eneral Manager Richard H.5olbrig � • 1850 • G,_ � ..$1er O � � w � Directors l � ChriS Cefalu vJames R.JoneS ;��„ . . � � , Randy Vogelgesang I�u b l�c U tt f ity D t Stri ct Kelly 5heehan Duane Wallace 1275 Meadow Crest Drive•South l.ake i'ahoe•CA 96150-7401 f'hone 530 54�4-64-74�Fax 530 541-0�014•W4VW.5tptJd.US BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Julie Ryan, Principal Enginesr MEETING DATE: January 15, 2015 ITEM - PROJECT NAME: 2014 Saddle Keller Waterline Replacement Project REQUESTED BOARD ACTION: Approve project Closeout Agreement and Release of Claims for Herback General Engineering (Herback) for the 2014 Saddle Keller Waterline Replacement Project. DISCUSSION: With the receipt of corrected certified payroll by Herback to address staff comments, Herback has met all the requirements of the Contract with the exception of landscape restoration valued at$5,000. The District has been credited this amount and staff will negotiate a separate contract with Herback to complete landscape restoration services in the Spring and Summer of 2015. Staff recommends the Board approve the project Closeout Agreement and Release of Claims. SCHEDULE: As soon as possible COSTS: N/A ACCOUNT NO: 2029-701 1 / SADLWL BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -9- CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of January, 2015 by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT", and Herback General Engineering, hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of One Million Six Hundred Six Thousand Nine Hundred Twenty-One Dollars and Zero Cents ($1,606,921.00), contract amount, and the sum of One Hundred Forty-Eight Thousand Six Hundred Eight Dollars and Eight Cents ($148,608.08) for said Contract Change Orders Nos. 1 through 4, receipt of which is hereby acknowledged, has submitted waivers from all subcontractors and suppliers in the form required by Civil Code §3262, and does hereby and for each of its successors, assigns and partners, release acquit and forever discharge tbe SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated May 15, 2014 for Purchase Order Nos. P27604 and P27935 DISTRICT project described as Saddle Keller Waterline Replacement Proiect B. Change Orders Nos. 1 through 4 as approved by the parties, pertaining to Purchase Order Nos. P27604 and P27935 and shown in Payment Request No. 7, dated January 15, 2015. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order Nos. P27604 and P27935 does hereby and for each of its successors, and assigns> releases, acquits and forever discharge HERBACK GENERAL ENGINEERING and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The perFormance of all terms and conditions of that certain agreement dated May 15, 2014 for Purchase Order Nos. P27604 and P27935 DISTRICT project described as Saddle Keller Waterline Replacement Proiect B. Change Orders Nos. 1 through 4 as approved by the parties, pertaining to . Purchase Order Nos. P27604 and P27935 and shown in Payment Request No. 7 dated January 15, 2015. -11- i 1 7 7 � � 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the { DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in i respect to any portions of the Specifications for Purchase Order Nos. P27604 and ; P27935. ! i 4. The DISTRICT has received no claims from the CONTRACTOR. ' � I 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record ; a NOTICE OF COMPLETION with the County Recorder in order to begin the running of ! the statutory lien period. � i I i 6. i The presently retained amount is $ 87,776.45 i � Original Contract amount $1,606,921.00 � � Total Change Order Amount $ 148,608.08 ! � Less: Amount Previously Paid $1,667,752.63 i (Request Nos. 1 through 7) � - Retainage $ 87,776.45 � i BALANCE: $ - 0- � I � � The retainage will be released to the CONTRAGTOR at the expiration of the lien period 35 ! (thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by EI Dorado ! County Recorder or when all liens have been released, whichever last occurs. Release � pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained i amount until such time as such amounts are received in full by CONTRACTOR. i 1 7. CONTRACTOR and DISTRICT agree that the.total adjusted contract price and time of � I performance for Purchase Order No. after the execution of change orders shall be as i # follows: � Original Contract Price $1,606,921.00 � Original Calendar Days 118 ; Total Adjusted Price $1,755,529.08 ; Total Adjusted Calendar Days 136 k 8. It is understood and agreed by the undersigneds that the facts with respect to which the � foregoing Release is given may hereafter turn out to be other than or different from the � facts in that connection now known to be or believed by said undersigneds to be true, � and the undersigneds hereto expressly assume the risk of the facts tuming out to be � different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in � facts and undersigneds hereby expressly waive any and all rights the undersigneds have � or may have under California Civil Code Section 1542, which provides as follows: � 4 "A general release does not extend to claims which the creditor does not know or � suspect to exist in his favor at the time of executing the Release which if known � by him must have materially affected his settlement with the debtor." � � € r � i , �. � � -12- � � � � 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The unde�signed acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the enti�e agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. RICHARD SOLBRIG, GENERAL MANAGER DATED ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED HERBACK GENERAL ENGINEERING By. GREG HERBACK, OWNER DATED -13- 6eneral Manager Richard H.Solbrig � ♦ 1850 • �� {��t� � � O� Director5 ChriS Cefalu James R.Jones �`� `�" pu b l i c U ti i ity D i 5tri c-G Randy Vogelgesang Kelly Sheehan Duane Wallace 1275 Meadow Crest Drive•South E.ake Tahoe•CA 96150-7401 f'i,one 530 54�4-6474•Fax 530 54-1-Oro14•www.5tpud.u5 BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: January 15, 2015 ITEM- PROJECT NAME: Drinking So�rce Water Protection Area Mapping GIS Services REQUESTED BOARD ACTION: Approve the cost proposal from Gnomon, Inc., (Gnomon) to provide professional services and technical support needed to update the District's Drinking Source Water Protection Area (DSWPA) map. DISCUSSION: As part of the implementation plan of the 2014 Groundwater Management Plan (GWMP), the District intends to share its Drinking Source Water Protection Area (DSWPA) map and Well Head Protection Area (WHPA) tool with the Tahoe Regional Planning Agency (TRPA) for land use planning purposes. Prior to sharing this map and mapping tool with the TRPA, staff believes that additional work is needed to carefully review and remove any remaining errors in the spatial datasets (updated in 2013/2014) used in the DSWPA map. Additional GIS Services are also needed to complete development of a web-based application for the DSWPA map (initially started in 2014) that can be accessed through the District's website; technical guidance for the WHPA tool; and development of supplemental datasets needed for implementation of the GWMP. In order to complete this work in an efficient and cost effective manner, the District requested that Gnomon provide a cost proposal for this work. Gnomon is most familiar with this project, having developed the custom WHPA tool and updated the spatial datasets used in the DSWPA map. Because of their direct experience with this work, staff recommends that the Board accept the January 7, 2015, cost proposal from Gnomon for as-directed GIS Services. -15- � � 3` � � � ' Ivo Bergsohn,Hydrogeologist � January 15,2015 Page 2 � � � � �; � � E � � ` � t ''s � i � E � � 3 � i � � ' [ ,, � � � � � } � { � § k i{{ t � F 5 � ! � :; 3 SCHEDULE: All work to be completed by March 31, 2015 � � COSTS: Not to exceed $10,000 � �� ACCOUNT NO: 1029/2029-4405 � i BUDGETED AMOUNT AVAILABLE: <$3,507>; <$206,933> � AiTACHMENTS: Estimate for as-directed services for Drinking Water Source Protection � Area Mapping (Gnomon, Inc., January 7, 2015). � i CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water � GENERAL MANAGER: YES //v� NO � CHIEF FINANCIAL OFFICER: YES NO � -16- � t , s � ;� :� � } — Gnomon, Inc. � Resource Management Computing,Analysis,and Mapping � 1601 Fairview Drive,Suite F • Carson City,Nevada 89701 • (775)885-2305 '3 ' January 7, 2015 x a Ivo Bergsohn Hydrogeologist ' South Tahoe Public Utility District :� 1275 Meadow Crest Drive " South Lake Tahoe, California 96150 } re:Estimate for as-directed seruices pertaining to data clean-up, GIS seruices related to 2014 Groundwater Management Plan, general mapping and GIS support for the ; Drinking Water Source Protection Area mapping < Dear Mr. Bergsohn: � ;� Gnomon, Inc. (Gnomon) is pleased to respond to your request for a general proposal pertaining to some data verification actions, GIS, and mapping support. Our :x understanding of the work to be accomplished is that it includes the following items to be performed under your direction. � � ITEM 1. Data Verification and Clean-up � This work comprises removing duplicate wells from the groundwater protection GIS datasets, verifying locations of some wells, and making certain that all wells have ¢ proper attributes. It also may involve verification and clean-up of datasets pertaining � to potential contamination sources. Gnomon will work with you to devise a plan to � perform these actions and then report on progress and problems as the work ;; proceeds. ITEM 2. Provide Mapping and Technical Support Pertaining to 2014 GWMP ', '� Gnomon, Inc. will assist STPUD staff as needed in preparing GIS datasets, ancillary I files, etc., as needed in order for STPUD to use and share 2014 GWMP and DWSPA mapping. � ITEM 3. Assist With Putting DWSPA Maps On STPUD Web Site , Gnomon prepared an initial concept web page displaying the DWSPA maps during its , ;� earlier work with STPUD. Under STPUD's direction, Gnomon will prepare a more j formal, polished, set of web-based map pages for STPUD to use on internal or external ' web sites. � � s PROPOSED COSTS Gnomon will work under STPUD's direction, using appropriate staff to minimize costs. Because the work is on-call and under STPUD's direction, Gnomon will bill time hourly, as used, on a monthly basis. i � I _ � ;� � � Labor Categories are shown in the table below. Data Tech 2 GIS Spec. 1 Proj Mgr. Programmer 2 $70 $85 $108 $108 We estimate that the services described above can be accomplished by on-call services for less than $10,000. Please feel free to call me with any questions or to discuss aspects of this proposal further. Sincerely yours, cl . � . l..�- ��._ Eric Ingbar Director � 50uTH TAMpF - - .� �e��r . 1950 • �o �►77LITY��`� SOUTH TAHOE PUBLIC UTILITY DISTRICT � _ _ � _ _� _ .-. _ __ ____ _�.. _._ � _ �._ - Richard Solbrig, General Manager Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wailace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT December 30, 2014 MI N UTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Vogelgesang, Directors Sheehan, Wallace Absent: Directors Cefalu and Jones Staff: Melonie Guttry, Paul Hughes, Nancy Hussmann, Ross Johnson, Gary Kvistad, Richard Solbrig, Julie Ryan, Kyle Schrauben Guests: Jim Hilton CONSENT CALENDAR: Moved Sheehan /Second Wallace / Cefalu Absent / Jones Absent / Vogelgesang Yes / Sheehan Yes / Wallace Yes to approve the Consent Calendar as presented. a. Regular Board Meeting Minutes: December 18, 2014- Approved December 18, 2014 Minutes ITEMS FOR BOARD ACTION: a. Centrifuge #2 Rebuild -Staff reported the work is scheduled to begin January 5, 2015. Moved Sheehan / Second Wallace / Cefalu Absent / Jones Absent / Vogelgesan4 Yes / Sheehan Yes / Wallace Yes to (1) Authorize exception to bidding proced�res as outlined in the Purchasing Policy for a sole source purchase, based upon the requirement for compatibility with existing equipment; and, (2) Approve purchase of parts and labor from GEA Westfalia Separator Division, not to exceed $50,000. b. Payment of Claims -19- � �a � :� REGULAR BOARD MEETING MINUTES- December 30, 2014 PAGE -2 3 �: n Yes �' M�ve� V��ciges�ng / Sec�n� Sheeh�n / Cefalu A�sent / J�nes Absent / V��el�es� � � Sheehan Yes /Wallace Yes to approve Payment of Claims in the amount of$670,078.32 � ; � { ANNOUNCEMENT OF 2015 BOARD APPOINTMENTS President Vogelgesanq presented the following committee and liaison appointments for 2015: � �! ;. ; Standing Committees: §' 1) Executive Committee Vogelgesang/Sheehan � � 2) Finance Committee-Wallace/Vogelgesang � ' 3) Water and Wastewater Operations Committee-Jones/Sheehan � � � Ad Hoc Committees: � 1) Capital Improvement Program Ad Hoc Committee-Jones/Cefalu � rt 2) Lakeside Park Associates-Jones/Sheehan � � -s Liaisons � 1) Alpine County-Wallace � 2) ACWA (Association of California Water Agencies) -Jones a 3) CASA (California Association of Sanitation Agencies) -Vogelgesang $ 4) City of South Lake Tahoe-Vogelgesang/Hughes Altemate � 5) City and County Fire Deparfments- Cefalu �4 6) EI Dorado County-Jones � 7) EI Dorado County Water Agency- Jones Primary/Sheehan Altemate � � ' Any necessary changes will be considered as they occur. � � � STANDING AND AD-HOC COMMITTEE REPORTS: � Nothing to report. � ; BOARD MEMBER REPORTS: � The Board discussed concems about the State of California mandates on small water companies � and asked that staff review the current emergency agreement with Lukins Water Company in order � � to potentially consider a longer-term arrangement.These considerations will be brought back to the � � Board at a later meeting. � '" EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: � ; , � Nothing to report. � ; �= GENERAL MANAGER REPORT: � Richard Solbri4 reported he is working on the winter newsletter, which will focus on the District's efforts � 1 to protect the environment. Director Wallace suggested the District consider regular Tahoe Daily � ' Tribune and Tahoe Mountain News guest columns in addition to the newsletter. Staff had a � �` conference call with Rauch Communications on December 18th, regarding updating the District � `� website. � STAFF/ATTORNEY REPORTS: Counsel will share highlights on legislation going into effect January 1, 2015, at the January 15t" Board meeting. -20- � REGULAR BOARD MEETING MINUTES- December 30, 2014 PAGE-3 BREAK AND ADJOURNMENT TO CLOSED SESSION: 2:14 p.m. RECONVENED TO OPEN SESSION: 2:51 p.m. a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Filed 10/22/12). No reaortable Board action. b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. No reaortable Board action. c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. No reportable Board action. d. Pursuant to Government code Section 54957/Public Employee Evaluation Unrepresented Employee Position: General Manager. No reportable Board action. e. Pursuant to Section 54957.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al., County of EI Dorado, Superior Court Case No. SC20010165. No reportable Board action. BOARD MEMBER REPORTS: Discussion took place under Board Member Reports. ADJOURNMENT: 3:01 p.m. Randy Vogelgesang, Board President South Tahoe Public Utility District Melonie Guttry, Clerk of the Board South Tahoe Public Utility District -21- PAYMENT OF CLAIMS FOR APPROVAL January 15, 2015 Payroll 1/6/2015 400,954.53 Payroll 12/30/15 40,953.24 Total Payroll 441,907.77 ADP & Insight eTools 204.42 AFLAC/WageWorks claims and fees 595.70 BBVA Compass Bank 384,983.60 BHFS legal services 0.00 CDS health care payments 14,913.10 Total Vendor EFT 400,696.82 Accounts Payable Checks-Sewer Fund 648,111.61 Accounts Payable Checks-Water Fund 301,217.62 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 949,329.23 Grand Total 1,791,933.82 Pavroll EFTs & Checks 1/6/2015 12/30/15 EFT CA Employment Taxes & W/H 18,087.43 863.96 EFT Federal Employment Taxes & W/H 97,557.78 7,755.30 EFT CaIPERS Contributions 28,200.13 343.21 EFT Great West Deferred Comp 21,481.26 26,032.74 EFT Stationary Engineers Union Dues 2,477.73 0.00 EFT Retirement Health Savings 11,798.47 0.00 EFT United Way Contributions 195.00 0.00 EFT Employee Direct Deposits 210,678.14 0.00 CHK Employee Garnishments 1,273.83 0.00 CHK Employee Paychecks 9,204.76 5,958.03 Total 400,954.53 40,953.24 -23- � ':� ! 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Z Z w � W � x, Q � � 2 F O f V FW- IW- � C7 y � w w w Z Z a 3 3 3 � n�i -34- � a � � F � General Manager Richard H.5olbrig � ♦ 1850 • w � � Director5 � � V a o e Chris Cefalu James R.JoneS �^ ��t �� I�� '�� Randy Vogelge5ang �� Kelly Sheehan Duane Wallace 1275 Meaclow Crest Drive•South Lake Tahoe•CA 96150-7401 f'hone 53Q 544-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 1 3a TO: Board of Directors FROM: Tim Bledsoe, Customer Service Manager Debbie Henderson, Accounting Manager MEETING DATE: January 15, 2015 ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Legal Counsel DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: AITACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES �.9 NO CHIEF FINANCIAL OFFICER: YES NO -35- General Manager Richard H.5olbrig • �� • Director5 �� w�r � /� ChrisCetalu � u-� T h � Vi �� James R.JoneS —.�..� �� , , , , Randy Vogelgesang - 1'ub[ic Ut�lit� D�Strict KellySheehan Duane Wallace 1275 Meadow Crest Drive•Sauth i.ake Tahoe•CA 96150-7401 Phone 530 54�4-6474�Fax 530 54-1-D614•www.stpud.us BOARD AGENDA ITEM 1 3b TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: January 15, 2015 ITEM-PROJECT NAME: Conference with Legal Counsei- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES� A O CHIEF FINANCIAL OFFICER: YES � NO 6eneral Manager Richard H.5olbrig � 1� � � Directors _�8t � �� ChriS Cefalu `� o a Qe JameS R.Jones Randy Vogelgesang � � �u b I i c U ti I ity D i�tri ct Kelly Sheehan Duane Wallace 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96t50-7401 Phone 530 54�4-6474•Fax 53Q 541-0634•www.5tpucl.us BOARD AGENDA ITEM 1 3c TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: January 15, 2015 ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Courf, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES � NO CHIEF FINANCIAI OFFICER: YES NO -39- General Manager Richard H.5olbrig � • �� • � Director5 � � � V a o e ChriS Cefalu Jamea R.Jones � �. 1 �L/��V U ti l i ty D i 5tri�t Randy Vogelgcsang Kelly 5heehan Duane Wallace 1275 Meadow GreSt Drive•South Lake Tahoe•CA 96150-7401 f'horre 530 54�4-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 1 3d TO: Board of Directors FROM: Nancy Hussmann, Human Resources Director MEETING DATE: January 15, 2015 ITEM -PROJECT NAME: Pubiic Empioyee Evaluation-General Manager REQUESTED BOARD ACTION: Begin Evaluation Process DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed Session may be held regarding public employee evaluation for unrepresented employee position. Unrepresented Employee Position: General Manager SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES /1� � NO CHIEF FINANCIAL OFFICER: YES NO -41- 6eneral Manager Richard H.Solbrig � s 1�50 • -_�� Director5 � � V � �� ChriS Cefalu James R.Jones -�!,r,• � . � � , Randy Vogelgeeang �" publ�c Util�ty DiStrict Kelly 5heehan Duane Wallace 1275 Meadow Crest Drive•South lake Tahoe•CA 96150-7401 F'hone 530 54�4-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 1 3e TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: January 15, 2015 ITEM- PROJECT: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al., County of EI Dorado, Superior Court Case No. SC20010165. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: AITACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -43-