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AP 04-15-04SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, April 15, 2004 2:00 P.M. -City Council Chambers 1900 Lake Tahoe Boulevard, South Lake Tahoe, California James R. Jones, President BOARD MEMBERS Eric W. Schafer, Vice President Duane Wallace, Director Mary Lou Mosbacher, Director Tom Comte, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE, OF ALLEGIANCE e COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter jurisdiction of the District. Five-minute limit. No action will be taken.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR ADOPTION OF. CON,S, ENT CALENDAR (Any item can be discussed and considered separately upon request.) 5. CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION Sewer Infrastructure Financing (Rhonda McFarlane) Adopt Resolution No. 2784-04, Authorizing the Issuance and Sale of Sewer Revenue Certificates to Provide Financing for Sewer System Improvements and the Signing of the Related Documents REGULAR BOARD MEETING AGENDA - APRIL 15, 2004 PAGE - 2 Reserve Policy (Rhonda McFarlane) Adopt Resolution No. 2785-04, to Formally Establish a Reserve Policy Bayview, Helen, and South Upper Truckee Wells Drilling Projects (Jim Hoggatt) Award Bid to the Lowest Respon- sive, Responsible Bidder (Bid Results to be Presented at the Board meeting) Highway 50 2004 Waterline Replacement (Jim Hoggatt) Award Bid to the Lowest Respon- sive, Responsible Bidder (Bid Results to be Presented at the Board meeting) Materials Testing and Construction Inspection Services (Jim Hoggatt) Approve Staff Recommendation for Additional Inspection and Testing Services for the 2004 Construction Season in the Estimated Amount of $200,000 Payment of Claims Approve Payment = BOARD MEMBER STANDING COMMITTEE REPORTS Executive Committee (Jones / Schafer) Finance Committee (Wallace / Schafer) Water & Wastewater Operations Committee (Jones / Comte) Planning Committee (Mosbacher / Schafer) f BOARD MEMBER AD HOC COMMITTEE REPORTS Legislative Ad Hoc Committee (Wallace / Jones) Building Ad Hoc Committee (Jones / Schafer) 9. BOARD MEMBER REPORTS '10. EL DORADO COUNTY WATER AGENCY REPRESENTATIVE REPORT 11. 12. 13. GENERAL MANAGER REPORTS (Topics of discussion will include the following items:) a. Update on B-Line Phase 3 Export Pipeline Replacement Project b. Sorensen's Discharge Request c. Grant Funding for Utility Relocation for Unfunded Erosion Control Projects d. SB 1272 - Ortiz ASSISTANT MANAGER I STAFF REPORTS a. Update on Bakersfield Well Treatment System (Emergency declared 01/02/04) NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings I Events 04/02/04 - Budget Workshop 04~09~04- USFS Meeting re: Special Use Permit 04/12/04 - Operations Committee Meeting REGULAR BOARD MEETING AGENDA - APRIL 15, 2004 , PAGE - 3 14. 15. Future Meetings I Events 04/20/04 - 9:00 a.m. - Alpine County Board of Supervisors Regular Mtg. in Markleeville 04/22/04 - Meetings with Bond Rating Agencies in San Francisco 04/29/04 05/03/04 05/04/04 05/06/04 05/06/04 -05/01/04 - CASA Conference at Squaw Valley - Operations Committee Meeting at District Office - 05/07/04 - ACWA Spring Conference in Monterey - 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers - 6:00 p.m. - Public Meeting re: 2004/2005 Budget at City Council Chambers CLOSED SESSION Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. ARCO et al., San Francisco County Superior Court Case No. 999128 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. 1442.92 Acres of Land in Alpine County, California; et al., United States District Court for the Eastern District of Ca., Sacramento Division, Case No. CIV S-02-0238 MCE JFM Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. Lakeside Park Association, et al., County of El Dorado, Superior Court Case No. SC20010165 ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting, May 6, 2004, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Fdday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard dudng "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability-related aids, or other services), please contact the Clerk of the Board at (530) 544-6474, extension 203, at least 24 hours in advance of the meeting. CONSENT CALENDAR APRIL 15, 2004 ITEMS REQUESTED ACTION a. Approve Proposal from Nimbus Pg. 1 Engineers in the Amount of $186,854 Bayview, Helen, and South Upper Truckee Wells Drilling Projects (Ivo Bergsohn) Sewer Lateral Air Testing (Lisa Coyner) Enact Ordinance No. 488-04, Superseding Ordinance No. 484-03 and Amending Administrative Code Sections 1.1.102, 1.1.113, 4.3.9, and 4.7.2, and Adding Section 1.1.4 to Division 1 Regarding Sewer Lateral Ownership and Maintenance B-Line: Phase 3- Export Pipeline Replacement (Richard Solbrig) Authorize Entering into a Three- Party Agreement with TRPA and Entrix, in an Amount Not to Exceed $85,000, to Satisfy a TRPA Permit Requirement to Hire an Environ- mental Inspection Service to Oversee the Project's Environ- mental Management (Subject to Final Approval by Staff, Provided the Terms do not Significantly Change from the Draft Presented) do Regular Board Meeting Minutes: March 18, 2004 (Kathy Sharp) Approve Minutes South Tahoe Public Utility Distdct · 1275 Meadow Crest Ddve · South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 · www.stpud.us General Manager ICobe~c G. Daer South Tahoe Public Utility DiStrict O/rectors Cathie Becket James I~ Jones Mary Lou Mosbacher Puane Wallac~ Eric Schafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM NO. 4.a TO: Board of Directors FROM: Ivo Bergsohn, Hydro-Geologist MEETING DATE: April 15, 2004 ITEM - PROJECT: Bayview, Helen, and South Upper Truckee Well Drilling Projects REQUESTED BOARD ACTION: Approve proposal from Nimbus Engineers (Nimbus) in the amount of $186,854. DISCUSSION: The District will be conducting a drilling program that will include the drilling and installation of two replacement wells (Helen and South Upper Truckee) and one test well (Bayview Well). Additional hydro-geologic personnel are required to assist the District's hydro-geologist to provide full-time oversight of all drilling and construction activities associated with this project. This shall include ensuring that all site preparation, borehole drilling, well cuttings sample collection, well logging, well construction, well development, well testing, and site fluids and cuttings management work are properly documented and conducted in accordance with District specifications. Nimbus is recommended based on review of qualifications solicited in 2002 from nine firms providing hydro-geologic services and staff satisfaction with similar services provided by Nimbus during the Glenwood (2002), and Flagpole and Elks Club Well (2003) drilling projects. SCHEDULE: All work to be completed from May 3, 2004, through October 15, 2004. COSTS: $186,854 ( estimated $66,265 for Bayview Well, including administrative costs, estimated $63,017 for Helen Well, including administrative costs, estimated $57,573 for South Upper Truckee, including administrative costs). ACCOUNT NO: 2029-8574/BAYWEL <$1,240> (03-04), $500,000 (04-05), 2029-8573/HELWEL <$270> (03-04), $500,000 (04-05), 2029-8463/SUTWEL $499,760 (3-04), $500,000 (04-05) BUDGETED AMOUNT REMAINING: ATTACHMENTS: Proposal from Nimbus Engineering dated April 6, 2004. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~-~ CHIEF FINANCIAL OFFICER: YES ~{~ NO NO CATEGORY: Water Nimbus April 6, 2004 Mr. Ivo Bergsohn, RG, CHG District Hydro-Geologist South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject: Revised Cost Estimate for the Bayview, Helen, and South Upper Truckee Well Drilling Projects Dear Ivo: Attached is our Cost Estimate to provide full-time oversight of all drilling and construction activities associated with the Bayview, Helen, and South Upper Truckee Well Drilling Projects outlined in your letter dated March 26, 2004. The Cost Estimate is provided for budgetary purposes, as requested. Costs are estimated separately for Project Management, the Bayview Well Drilling Project, the Helen Well Drilling Project and the South Upper Truckee Well Drilling Project. Seven tasks are identified for each drilling project to include the scope of work items indicated in your letter. The estimated total project cost is $186,854 including a 10% contingency. Work Days listed on your Preliminary Project Schedule were used as a basis to estimate Nimbus Engineers' costs, given the following assumptions: · There will be no significant deviations from the Preliminary Project Schedule by the Contractor. · The Contractor will conduct field activities 12 hours per day, except when a 24-hour work schedule is required during reaming and well construction activities, through installation of the uppermost bentonite transition seal, as noted in your letter. · A hydro-geologist will provide limited supervision, as requested by the District, during the following tasks: Water quality zone test stand-by, step- pumping test, disposal of development fluids, de-mob of drill rig before pump testing, removal of test pump, installation of well cover, plumbness & alignment test, and well video survey. The above tasks were not included in the Cost Estimate. · The Lead Field Hydro-Geologist will be Mr. Gary Hurban, who will conduct the majority of field oversight activities. Page 1 3785 Baker Lane, #201 · Reno, Nevada 89509 · (775) 689-8630 · Fax (775) 689-8614 · nimbus~nimbusengineers.com Cost Estimate for Drilling and Construction Oversight Bayview, Helen and South Upper Truckee Well Drilling Projects South Tahoe Public Utility District April 6, 2004 · Dr. Kirk Swanson, RG, CHG, will act as Project Manager. · Meals and incidental expenses are based on Federal Per Diem rates for budgetary purposes. Please review our assumptions carefully. If you find any of the assumptions unrealistic, please contact me directly so we can immediately address the discrepancy and provide an updated Cost Estimate. Lodging for Nimbus field personnel, consisting of a rental property in South Lake Tahoe, California, will be arranged by and billed directly to the District. The staff of Nimbus Engineers looks forward to working with you on these important projects. We are pleased to have the opportunity to again provide professional hydrologic consulting services to the South Tahoe Public Utility District. If you have any questions, comments, or concerns regarding our Cost Estimate, please contact me in our office at (775) 689-8630, on my cell phone at (775) 846- 7801, or by email at ghurban@nimbusengineers.com. Best regards, Gary Hurban Hydro-Geologist cc: File Kirk Swanson Senior Hydro-Geologist RG-6272 HG-340 Attachment: Cost Estimate For Drilling and Construction Oversight Bayview, Helen, and South Upper Truckee Well Drilling Projects Page 2 Cost Estimate For Drilling and Construction Oversight Bayview, Helen and South Upper Truckee Well Drilling Projects South Tahoe Public Utility District Lead Field Field Meals and Project Hydro- Hydro- Incidental Manager Geologist Geologist Expenses (hours X (hours X (hours X Per Diem Mileage $90 per $80 per $65 per ($47 per ($ 0.35 Scope of Work hour) hour) hourt day) per mile) Total Task Cost Prolect Mana.qement Task 1 Project Mana~lement $1~080 $1,920 $0 $0 $0 $3,00C Units 12 24 Task 2 Kick-off Meeting $540 $480 $0 $0 $46 $1,066 Units 6 6 130 Administrative Tasks Subtotal Cost $1,620 $2,400 $0 $0 $46 $4,066 Administrative Tasks Subtotal Units 18 30 0 0 130 10 % Contigency $407 $4,472 Bayview Well Drillin~ Prolect Task 3 Observe and document site preparation, $0 $4,000 $3,250 $376 $112 $7,738 installation of surface casin~l, and mobilization Units 50 50 8 320 Task 4 Observe, document, and direct drilling program $990 $14,400 $8,450 $1,410 $294 $25,544 and well construction field activities Units 11 180 130 30 840 Task 5 Observe, document, and direct well $540 $4,320 $780 $329 $133 $6,102 development Units 6 54 12 7 380 Task 6 Observe and document set-up of test pumping $0 $3,040 $0 $141 $63 $3,244 equipment and spray field Units 38 0 3 180 Task 7 Observe, document, and direct pumping during $360 $4,160 $1,820 $282 $102 $6,724 48-hour constant rate aquifer test Units 4 52 28 6 290 Task 8 Observe and document site demobilization and $0 $2,400 $2,470 $282 $102 $5,254 clean-up Units 30 38 6 290 Task 9 Prepare summary report $1,080 $3~200 $0 $0 $0 $4,280 Units 12 40 Bayview Well Drilling Project Subtotal Cost $2,970 $35,520 $16,770 $2,820 $805 $58,885 Bayview Well Drilling Project Subtotal Units 33 444 258 60 2300 10 % Contigency $5,889 $64,774 Helen Well Drillin~l Prolect Task 10 Observe and document site preparation, $0 $3,040 $3,250 $329 $105 $6,724 installation of surface casin~l, and mobilization Units 38 50 7 300 Task 11 Observe, dbcument, and direct ddlling program $900 $13,440 $7,670 $1,316 $280 $23,60( and well construction field activities Units 10 168 118 28 800 Task 12 Observe, document, and direct well $540 $4,320 $780 $329 $133 $6,102 development Units 6 54 12 7 380 Task 13 Observe and document set-up of test pumping $0 $3,040 $0 $141 $63 $3,244 equipment and spray field Units 38 0 3 180 Task 14 Observe, document, and direct pumping during $360 $4,160 $1,820 $282 $102 $6,724 48-hour constant rate aquifer test Units 4 52 28 6 290 Task 15 Observe and document site demobilization and $0 $2,400 $2,470 $282 $102 $5,254 clean-up Units 30 38 6 290 Task 16 Prepare summary report $1 ~080 $37200 $0 $0 $0 $4,280 Units 12 40 Helen Well Drilling Project Subtotal Cost $2,880 $33,600 $15,990 $2,679 $784 $55,933 Helen Well Drilling Project Subtotal Units 32 420 246 57 2240 10 % Conflgency $5,593 $61 ;526 QNimbus ( n{ incc] s Reno, Nevada Page 1 of 2 4/6/2004 Cost Estimate For Drilling and Construction Oversight Bayview, Helen and South Upper Truckee Well Drilling Projects South Tahoe Public Utility District Project Lead Field Field Hydro Meals ac~d Manager Hydro- Geologist Incidental (hours X Geologist (hours X Expenses Mileage ($ $90 per (hoursX$80 $65 per Per Diem 0.35 per Scope of Work hour) per hour) hour) ($47 per day) mile) Total Task Cost South Upper Truckee {S.U.'I') Well DHIlina Proiect Task 17 Observe and document site preparation, $0 $3,040 $3,250 $329 $105 $6,724 installation of surface casinq, and mobilization Units 38 50 7 300 Task 18 Observe, document, and direct drilling program $900 $7,680 $2,600 $1,034 $238 $12,452 and well construction field activities Units 10 96 40 22 680 Task 19 Observe, document, and direct well development $540 $4,320 $780 $329 $133 $6,102 Units 6 54 12 7 380 Task 20 Observe and document set-up of test pumping $0 $3,040 $0 $141 $63 $3,244 equipment and spray field Units 38 0 3 ~80 Task 21 Observe, document, and direct pumping during $360 $4,160 $1,820 $282 $126 $6,74~ 48-hour constant rate aquifer test Units 4 52 28 6 360 Task 22 Observe and document site demobilization and $0 $7,040 $3,380 $517 $137 $11,074 clean-up Units 88 52 11 390 Task 23 Prepare summary report $1~440 $3~200 $0 $0 $0 $4,640 Units 16 40 S.U.T. Well Drilling Project Subtotal Cost $3,240 $32,480 $11,830 $2,632 $802 $50,984 S.U.T. Well Drilling Project Subtotal Units 36 406 182 56 2290 10 % Contigency $5,098 $56~082 TotalProjectCost(excluding,0%Contingency) $10,7101 $104,000 1544,500I $0,131 ..,., Total Project units 119 1~3oo 686 173 6,960 Project Total (with ~10% Contingency) $186,854 ONim/3us ( nginc¢ s Reno, Nevada Page 2 of 2 4/6/2004 ~n~r~l Man~r South Tahoe Public Utility District Director5 Cathie I~ecksr James R. Jones Mary Lou Mosbacher Duane Wallace Eric 5chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474, Fax 530 54i-06i4 BOARD AGENDA ITEM NO. 4.b TO: FROM: Board of Directors Paul Sciuto, Assistant General Manager/Engineer Lisa Coyner, Manager of Customer Service MEETING DATE: April 15, 2004 ITEM - PROJECT: Sewer Lateral Air Testing REQUESTED BOARD ACTION: Enact Ordinance No. 488-04, superseding Ordinance No. 484-03 and amending Administrative Code Sections 1.1.102, 1.1.113, 4.3.9,.and 4.7.2, and adding Section 1.1.4 to Division 1 regarding sewer lateral ownership and maintenance. DISCUSSION: District staff held a public meeting in early March to discuss current and proposed Administrative Code changes regarding sewer laterals. The Board of Directors formed a Sewer Lateral Ad Hoc Committee and through extensive discussion with contractors, customers, and staff, the proposed amendments to the Administrative Code were brought about. The main recommendation is for air testing of sewer laterals for new construction, which exempts the homeowner from further tests for a period of seven (7) years. Other amendments were made in an effort to clarify any confusing language in the Code. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Draft Ordinance No. 488-04 showing changes CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /f~.'.~-t~. NO CHIEF FINANCIAL OFFICER: YES ~11¢~ ~I~NO CATEGORY: Sewer ORDINANCE NO. 488-04 AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT SUPERSEDING ORDINANCE NO. 484-03, AND AMENDING ADMINISTRATIVE CODE SECTIONS, 1.1.102, 1.1.113, 4.3.9, AND 4.7.2, AND ADDING SECTION 1.1.4 TO DIVISION 1 REGARDING SEWER LATERAL OWNERSHIP AND MAINTENANCE BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: SECTION 1 - POLICY AND PURPOSE The purpose of this Ordinance is to adopt certain amendments and additions to the Administrative Code regarding remodeling of buildings and the use of sewer laterals. SECTION II - DEFINITIONS For the purpose of this Ordinance, the terms used herein are defined as follows: A. The District - The South Tahoe Public Utility District. B. The Board - The Board of Directors of the South Tahoe Public Utility District. C. Administrative Code - The compilation and codification of all of the Administrative, Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances of the District, which establish the authority and the principles for decisions of the District, and provide the public with guidelines applicable to District operations. SECTION III - FINDINGS The Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, make the following findings: 1. The District has encountered unintended consequences of the current definition of the term "remodeling" that requires District staff review of proposed alterations of and additions to buildings that do not relate to or impact the District's provision of sewer service; 2. The District has encountered unintended consequences of the current definition of "sewer laterals" with respect to actual ownership of said lateral; 3. The District needs to revise certain provisions of the Administrative Code related to the use of sewer laterals to ensure compliance with all current specifications and requirements of the District; 4. The District has encountered unintended consequences due to their being no definition of "air test" in relation to the Iow pressurization test required of sewer laterals by the District. Ordinance No. 488-04 Page 2 5. The District staff has met with interested persons and stakeholders in the community to assist in developing the amendments and additions to the Administrative Codes contained in this Ordinance; and 6. The Board of Directors has determined that it is in the best interest of the District to adopt this Ordinance with respect clarity of the Administrative Code in regards to sewer laterals. SECTION IV - AMENDMENTS TO ADMINISTRATIVE CODES The following sections of the Administrative Code shall be amended in their entirety to read: 1.1.102 "Remodeling" shall mean any construction activity which increases the number of sewer units required to serve improvements on a property; or a tear down and/or reconstruction of more than fifty percent (50%) of the existing square footage of a building(s) on a property; or the odd!tlc,",, d~l~tlo,", and/or 3!t~mt!o,", relocation of plumbing fixtures of a building on a property which requires a building permit; or a tear down and/or reconstruction of any multiple living unit located on a property with multiple living units. 1.1.113 "Sewer Lateral" is the part of the horizontal sewer piping beginning at the exterior wall of any building and terminating at the District's main sewer. The property owner served by the sewer lateral is responsible for the maintenance, repair or replacement, if deemed necessary by District inspectors, of the entire length of the sewer lateral, including that portion i, the public right-of-way... 4.3.9 E-)dstiRchSewer Laterals. E-)dstiP, g Sewer laterals may be used in connection with new and/or remodeled buildings only when such sewer laterals are determined by the District to have passed a current air test, or an air test conducted within the prior seven (7) years, and meet all other current specifications and requirements of the District. 4.7.2 Maintenance of Sewer Laterals. Sewer laterals shall be maintained by the owner of the property served thereby, i_ncluding that portion within the public right-of-way. SECTION V - SECTION 1.1.4 ADDED TO DIVISION 1 OF THE ADMINISTRATIVE CODE 1.1.4 "Air Test" shall mean the pressurization with air of the entire length of the sewer lateral to 3.5psi. The line shall be allowed a maximum loss in pressure of O. 5psi in five (5) minutes. Air tests shall be performed in the presence of a District inspector. Refer to District specifications for instructions. Ordinance No. 488-04 Page 3 SECTION VI - SEVERABILITY If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance and its implementing rules and regulations is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance or the Administrative Code. The Board of Directors declares and determines that it would have passed section, subsection, subdivision, paragraph, sentence, clause or phrase thereof of this Ordinance and its implementing rules and regulations and the Administrative Code irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be determined to be unconstitutional or invalid. SECTION VII - EFFECTIVE DATE This Ordinance shall take effect immediately after its passage. PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public Utility District at its duly held regular meeting on the 15th day of April 2004 by the following vote: AYES: NOES: ABSENT: James R. Jones, President Board of Directors ATTEST: Kathy Sharp, Clerk of the Board and Ex-Officio Secretary to the Board of Directors South Tahoe Public Utility District General Manager Robert 6. I~aer D/rectors Cathie I~¢cker Jamee E. Jonee Mary Lou Mo~bacher Duane Wallace Eric 9chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM NO. 4.c TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: April 15, 2004 ITEM - PROJECT: B-Line: Phase 3 - Export Pipeline Replacement REQUESTED BOARD ACTION: Authorize entering into a three-party agreement with the TRPA and Entrix, in an amount not to exceed $85,000, to satisfy a TRPA permit requirement to hire an environmental inspection service to oversee the project's environmental management (subject to final approval by staff), provided the terms do not significantly change from the draft presented). DISCUSSION: In order to meet a condition in the TRPA permit for this project to ensure all BMPs in the environmental document are installed and maintained properly, the District must enter into a three party agreement with TRPA and Entrix, the environmental inspection service. SCHEDULE: Commence immediately through October 15, 2004 COSTS: Estimated $75,000 ACCOUNT NO: 9098-8828/BLNIII - PRMT BUDGETED AMOUNT REMAINING: $3,766,245 (03-04), $3,600,000 (04-05) ATTACHMENTS: Draft three-party contract GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES~J/~.~" ~C NO CATEGORY: Sewer Tahoe Regional Planning Agency ENTRIX, Inc. STPUD B-Line Phase III Project (REVISED DRAFT) scoPE OF SERWCES MITIGATION MONITORING STPUD B-Line Phase III Pipeline Replacement Project (B-Line Replacement Project) Tah~ Regional Planning Agency April 8, 2004 The purpose of the following scope of work is to ensure project compliance with all mitigation measures identified in the June 30, 2003 STPUD B-Line Phase III Export Pipeline Replacement Project Final Environmental Impact Report/Environmental Impact Statement/Environmental ImPact Statement (EIR/EIS/EIS). ENTRIX, Inc. will monitor pre-construction, construction and post-construction phases of the B-Line Replacement Project to ensure each mitigation measure is implemented to the standards specified in the EIR/EIS/EIS and is completed in a timely manner. ENTRIX, Inc. will report to and provide documentation on monitoring actions to the Tahoe Regional Planning Agency (TRPA), the South Tahoe Public Utility District (District), the Lake Tahoe Basin Management Unit Forest Service (Forest Service) and other responsible agencies. The lead engineer/inspector, Carol Schupbach will provide management and technical oversight on all required mitigation measures. Upon TRPA approval she will be supported by staff scientists/inspectors Justin Campbell and Steve McNeely and senior staff archaeologist Brett Rushing. The biological monitoring will be conducted by project biologist Cathy Little. Itemized costs for the proposed tasks are provided as Appendix 1 and resumes for key staff are included as Appendix 2. Task 1. Project Review and Orientation In preparation for pre-construction and construction monitoring services the construction, cultural and biological monitors will review the following documents: 1. Final B-Line Replacement Project EIR/EIS/EIS and related documents 2. B-Line Replacement Project Final Plans and Specifications 3. Construction and Special Use Permits To gather further information on project mitigation measures and order of work, the construction and biological monitors will participate in a site-walk prior to construction with TRPA, the District and the Forest Service. A qualified archaeologist will also participate in the site-walk in order to provide expertise on proper cultural protection measures and to help identify construction phases when on-call archaeological services may be needed. Immediately following orientation, ENTRIX, Inc. will provide a detailed work plan and schedule for monitoring activities. Submittal: Monitoring Work Plan and Schedule Fee for Task 1: $2,371.00 C ADOCUM~~ 1 \bubel/s~LOCALS~ l\Temp~STPUD.BLine.FinalScol~.doc Tahoe Regional Planning Agency ENTRIX, Inc. STPUD B-Line Phase III Project Task 2. Produce Monitoring Checklist and Verification Report Template To adequately document the provision and fulfillment of all required mitigation measures Entrix, Inc. will provide an inspection checklist that will be used during daily and routine inspections throughout construction. Draft checklists will be submitted to TRPA for review and final acceptance. Copies of all recorded checklists will be provided to TRPA as an appendix in the Final Construction Monitoring Report. Contractor will submit a monthly Verification Report to TRPA, the District and Forest Service during construction season 2004. Any non-adherence or violations to the mitigation measures will be recorded and reported to TRPA immediately. Submittal: Draft and Final Checklist Fee for Task 2: $0 (Completed by TRPA) Task 3. Pm-Construction Monitoring Prior to the initiation of construction activities, the construction monitor will verify submission and review the following documents for fulfillment of all mitigation requirements as specified in the EIR/EIS/EIS: 1. Erosion Control Plan (GEO-4); 2. Traffic Management Plan (PS-3 and TRANS-1A); 3. Caltrans Special Use Encroachment Permit (LU-3) 4. Wetland/$EZ Delineation and Mitigation and Monitoring Plan (BIO-8B) Additionally the biological monitors will review and evaluate the following: 1. Wetland/SEZ Delineation and Mitigation and Monitoring Plan (BIO-8B) The construction monitor will inspect all best management practices (BMPs) and erosion control measures for proper installation according to the specifications and plans. The biologic monitors will verify that all raptor and migratory bird surveys have been sufficiently completed and all required protective measures have been installed adequately prior to construction. Noxious/problematic weed surveys and surveys for Botrychium ascendens will be conducted prior to construction and potentially staggered in coordination with the snow melt and growth season (BIO-lB and BIO-lC). Fee for Task 3: $3,179 Task 4. Construction and Cultural Monitoring The construction monitor will be responsible for monitoring all mitigation aspects of the project including any potential environmental, traffic, pubic safety, air quality, water quality or biological impacts. The construction monitor will monitor and inspect the site four days a week during construction activities from May 1, 2004 until October 15, 2004 (88 monitoring days). The construction monitor will complete a monitoring checklist, check installations with plans and specifications when. required, identify corrective or enforcement measures as needed and recommend those measures to TRPA and the District immediately. In addition, a qualified archaeologist will be available to provide on-call services for up to 8 days in order to provide more comprehensive cultural monitoring when disturbance occurs in critical areas. For example, it is anticipated that the qualified archaeologist will be on-site during culvert replacement operations. C:~DOCUME~ 1 \bubel/sk[,OCALS~ 1 \TempkSTPUD.BLine. F/nalScope.doc Tahoe Regional Planning Agency ENTRIX, Inc. 3 STPUD B-Line Phase III Project Upon approval from TRPA, the District, the Forest Service and other responsible agencies, daily monitoring may be reduced to two to three days a week if proven adequate for monitoring compliance with all mitigation measures. Therefore the proposed budget which currently covers dally inspections during construction (88 days in total), could be significantly reduced if two to three inspections a week are determined to be sufficient. The Construction Monitor will be responsible for completing the following tasks taken from the Mitigation Monitoring Plan in Chapter 5 of the B-Line Replacement Project EIFUEIS/EIS. · Monitor the construction site daily to ensure all erosion control and protection measures are implemented according to the plans, specifications and standards of the EIFUEIS/EIS ( GEO-4). Monitor all mitigated SEZ restoration and insure mitigation area is 1.5 times the area of SEZ disturbance ( GEO-3 and HYDRO-2B). · Monitor for proper revegetation and restoration of construction corridor (SR-1A). · Inspect pipeline construction to ensure materials and installment meet specifications (PS-2). · Vertfy proper implementation of the Traffic Management Plan (PS-3) and monitor for continuous emergency access (PS-6). Monitor for complete access along SR 89 during the peak travel season between July and Labor Day and single lane access during construction outside of the peak travel season (TRANS. lb). Monitor for proper implementation, Including adequate timing and presence of traffic signage and direction (TRANS-1C). · If explosives are required during trenching and excavation, monitor for proper Implementation of safety measures and Identification of all existing gas lines (PS-4). Monitor soils excavation for adequate placement and compliance with TRPA's Handbook of BMPs. If contaminated soil is encountered, monitor for proper sampling, removal and disposal procedures (PS-5). · Verify proper signage is placed within the corridor of pipeline placement (PS-7). Monitor for minimum SEZ disturbance and proper BMP and restoration treatments (HYDRO - lA and BIO-5E). Verify that the construction corridor width is maintained at 25 feet and that all measures described in the Restoration Design Report are implemented, including placement of boulders and logs (HYDRO- 2A and BIO-5G). Monitor equipment washing and verify that all seed materials are certified weed-free in order to prevent the Introduction of noxious weeds to the project site (BIO-IA). · Monitor for adequate resurfacing of all roadways damaged by construction (TRANS-3). · Monitor for proper BMPs relating to air quality including proper use and maintenance of construction equipment, minimization of vehicle idling and efficient management of haul routes and equipment (AIR-la). · Monitor for proper dust control during and following construction activities including; adequate enclosure and watering of exposed soils, avoidance of premature clearing, tarping of all hauled materials, adherence to reduced speed limits and proper revegetaflon and restabilization of exposed surfaces (AIR. lb) · Monitor for proper implementation of required noise control measures including; limited construction period, proper maintenance and presence of noise control devices on equipment and proper verification to sensitive receptors in the area during peak construction and any blasting activities (NOISE-3). C:~DOCUME~ 1 ~bubel/s~LOCALS- l\Temp~STPUD.BL/~e.F/nslScope.doc Tahoe Regional Planning Agency ENTRIX, Inc. 4 STPUD B-Line Phase III Project Monitor for adequate parking areas and signage for existing recreation activities as directed in the TMP and verify that any recreational use along the construction corridor is discouraged (PSU-4). · Verify that emergency service agencies have been given appropriate contact information and during construction are updated daily on the roadway and construction status. Monitor for continuous vehicular access and adequate traffic control personnel along SR 89 (PSU-5). · Monitor construction activities within FS 05-19-786 to ensure trenching and heavy machinery are restricted within the project alignment boundaries in order to maintain minimal disturbance to the historical area (CUL-1A). · Monitor all earth moving activities for any uncovering of buried resources or remains. If any resources are uncovered, cease construction activity and immediately notify the Forest Service. If any remains are uncovered, cease construction activity and immediately notify the Forest Service and the State Native American Heritage Commission. Enforce Forest Service direction and protocol on the handling of resources or remains and commencement of construction (CUL-2). Submittal: Daily Checklists and Monthly Verification Reports Fee for Task 4: $45,725.00 Task 5. Biological Monitoring The biological monitor will be responsible for monitoring all mitigation aspects focused on biological impacts. The biological monitor will monitor and inspect the site when construction activities occur in sensitive habitats. Particularly when any construction activities occur in old growth forests, SEZ areas, potential nesting sites of raptors or migratory birds and/or potential sensitive plant communities the wildlife monitors will be onsite to monitor proper avoidance and protection of those areas. It is expected the biologic monitors will monitor and inspect the site for three days during project initiation/startup, up to fifteen days during on-call biological monitoring needed in sensitive areas, and two days to monitor for proper restoration and winterization. Upon approval from TRPA, the District, the Forest Service and the California Department of Fish and Game (CDFG) a qualified botanist and wildlife biologist will complete the following tasks: · Monitor the project area for noxious weeds and complete noxious weed surveys, proper mapping and eradication (BIO-lB). · Perform pre-construction surveys, mapping and notification of any Botrychlum ascendens populations occurring in the SEZ crossings within the project area (BIO-lC). · Verify completion of pre-construction raptor and migratory bird nesting surveys. Monitor for Impacts to raptors or migratory nests, enforce actions addressing nesting disturbance and if nesting sites are found within the specified setback zones enforce the limited construction operating pedod (BIO3A). · Verify circulation and adequate posting of education materials stating the detrimental effects of feeding wildlife, particulariy in regards to the brown-headed cowbirds (BIO-3B). · Monitor for proper installation and maintenance of heavy-duty mesh fencing around sensitive plant communities and verify that no construction activities are occurring within the plant exclusion zones. · Monitor construction corridor and areas that cannot be avoided for proper revegetation in accordance with the Restoration Design Report (BIO-SA and BIO-5D). Verify proper C:~)CUM~~ 1 \bvbel/s~LOCALS~ l\Temp~STPUD~SL/nc. FinalScopc.doc Tahoe Regional Planning Agency ENTRIX, Inc. STPUD B-Line Phase III Project delineation, fencing and waming signage of SEZ boundaries and monitor construction to ensure areas are avoided. Vedfy all fencing and signage is properly removed following construction activities (BIO-8A). · Monitor all construction activities within old growth forest, SEZ, riparian areas, and at creek crossings to ensure minimal damage to wildlife habitat. The approved biological monitor will be given the authority to stop any activities that violate biological resource mitigation and will report such activities to the CDFG, TRPA and the Forest Service (B/O-5B). · Verify that STPUD is conducting a Worker Education Program before and during construction activities. The program will include presentations and materials provided to all contractor and subcontractor staff covering sensitive plant species and special-status species that occur in or adjacent to the project area. A pre-construction walk through of the project site will be conducted in order to familiarize the workers with sensitive resource locations and exclusion zones established to protect these resources. If special status species are observed onsite during construction, work in the vicinity of these species shall stop immediately and the biologist will consult with the Forest Service and TRPA staff to establish appropriate construction exclusion zones (BIO-5C). · Inspect all revegetaflon work in the project area, construction corridor and disturbed SEZ areas to ensure it meets the specifications and follows the Restoration Design Report (BIO-5D and BIO-5E). In the construction corridor monitor for proper placement of trees, shrubs, boulders and logs to prevent recreational use (BIO-SG and SR-1A). · Monitor all tree removal activities to ensure conditions of the Special Use Permit are followed (BIO-6). Monitor for compliance with the agency approved Wetland/SEZ Delineation and Mitigation and Monitoring Plan (BIO-SB). Submittal: Dally Checklists and Monthly Reports during construction in sensitive areas Fee for Task 5: $17,789.00 Task 6. Final Construction Monitoring Report Entrix, Inc. will provide TRPA and the District with a draft and final Construction Monitoring Report summarizing cultural, construction and biological monitoring and Inspection tasks completed dudng construction season 2003. The report will also evaluate overall project compliance with all mitigation measures and summarize any additional changes or measures implemented during construction. Submittal: Draft for Review and Final Construction Monitoring Report Fee for Task 6: $3,731.00 Task 7: Client and Agency Coordination To ensure full compliance with all mitigation measures, particularly during changing field conditions, Entdx, Inc. will report to TRPA any and all proposed changes to plans and specifications. When any major changes to the contract documents are proposed, Including any changes to the erosion control plan, the traffic management plant, etc. Entrix, Inc. will immediately provide the District, TRPA, the Forest Service and any other responsible agencies a description of the proposed changes and recommendations for C:~NDCUME~ l'd~u~elis~LOCALS~l \Temp~STPUD.BLine. FinnlSc~pe.doc Tahoe Regional Planning Agency ENTRIX, Inc. STPUD B-Line Phase III Project continued adherence to the mitigation measures. Entrix, Inc. will only approve a change if so directed by TRPA and other responsible parties. Additionally, Entrix, Inc. will attend any construction or agency meetings during project construction if mitigation monitoring needs to be presented or discussed. Submittal: Text and figure descriptions of proposed changes and recommendations for responsible agency approval Fee for Task 7: $1,997.00 Task 8. Annual Post Construction Monitoring (NIC) Annual monitoring will be conducted for five consecutive years following construction to ensure revegetation and restoration success. At a minimum a qualitative site evaluation on revegetation and restoration progress will be conducted. Results will be provided in the form of an annual report and photos. ENTRIX, Inc. could easily modify the scope to provide a more comprehensive and quantitative monitoring program including vegetation sampling transects if recommended by TRPA. The construction and biologic monitors will visit and evaluate the project site and any additional mitigated restoration sites during late spring/early summer and fall of each year for five years following construction. Monitoring tasks to include: · Monitor revegetation success and any recreational or erosion disturbances within the project area, including the previous construction corridor and restored SEZ areas (BIO-SD and BIO-SE). · Monitor success of mitigation restoration and document any inadequacies according to criteria listed in the agency approved Wetland/SEZ Delineation and Mitigation and Monitoring Plan (BIO-8B). Submittal: Annual Monitoring Report Fee for Task 8: $ (NIC) TOTAL: $74,791.00 C:~DOCL,'Mt~~ l~ub~lis%OCALS~ l\Temp~TPUD.BLine. FinalScope.doc Mitigation Monitoring - STPUD B -Line Phase 111 Export Pipeline Revised 04/12/04 Assumes Post Construction Monitoring Not Yet Included. Construction and biological monitoring efforts reduced to four -hour days. four -days a week during Construction and monitoring start date is Apt 11 (not February). ENTRIX LABOR Labor Hours by Classification ENTRIX Labor Task # Task 1 Task Description Project Orientation Project Manager ConstJArch. Monitor Bbloglal Monitor ENTRIX Total Labor Cost Hours Notes 18 2 280 Review EIR/EIS, Plana, Specifications, Permits. 1 -Day site visit attended by 28 constructlo hie • • gal and cultural monitors Task 3 Pm-Construction Monitoring Task 4 Construction/Cultural Monitoring Task 5 Biological Monitoring Task 8 Final Construction Monitoring Report 18 180 $2,864 $42,120 $14,220 Task 7 Agency Coordination/Project Management $3,568 Evaluate TMP, Erosion Control Plan, Mitigation and Monitoring Plan/Site. Visit site to verify protection measures and BMPs are 32 properly Installed, Assume Monitoring 4 days/week, up 10 6 hours/day (440 hours) during 2004 Construction May 1 .Oct 15. Includes Qualified Archaeologist providing up to8 Days of On- 640 Cali Services. Assume up to four 8-hour days for veg surveys, three 8-hour days for project Inklatlon/startup, fifteen 8-hour days for oncall biological monitoring, and two 8-hour days for 188 winterization. Assume one draft report for review and a final 40 report. Attend up to four construction/agency meetings and report on any proposed 18 cha to construction documents 16 1 920 Task# Task Description Task 1 Pr • - Orentation TraveVEQUip2 Graphics Production ENTRIX Total Direct Costs $91 $91 $2,371 Task 3 Pre - Construction Monitodns Task 4 Construction/Archaeological Monitoring Task 6 Biological Monitoring Task 6 Final Construction Monitoring Repor Task 7 -n Coordination/Pro -. Man- •ement Subtotal Expenses $200 51,920 $3,000 $115 $1,886 $589 $143 77 $20 $5,120 $2,679 $20 $315 $3,805 $3,589 $163 77 $7,819 $0 $3,179 $45,725 $17,789 $3,731 1 997 '420!? $74,791 I TRPA Already Completed 2Travel/EQulpment assumes $60.00/Day for Bbloglral Monitoring Travel and Miac Expenses and $20.00/Day for Construction Monitoring Travi TOTAL: $74,791 APR-08-2004 THU 02:27 PM TAHOE REGIONAL PLANNING FaX NO, 775588482? P, 02/10 DRAFT CONSULTANT SERVICES AGREEMENT '['HtS AGREEMENT (hereinafter the "Agreement") is made this day of ..................................... 2004, (the "Effective Date") by and between the Tahoe Regional Planning A.r. ioncy, a bi-state regional planning agency created by Public Law 96-551 (1980) (hereinafter the "'TRPA"), and South Tahoe Public Utility District (herinafter "STPUD" or the "Permittee"), and ENTRIX, Inc. (hereinafter the "Consultant"). TRPA, the Permittee and the Consultant are sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to as tho "Parties." RECITALS A. The Consultant desires to perform and assume responsibility and obligations for the services, as hereinafter described on the terms and conditions set forth herein. B. "l"r'~l:"A desires to contract for such services as hereinafter described on the terms and conditions set forth herein. C. 'f'he P~?rmittee desires to contract for such services as hereinafter described on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and conditions contained i~'.'rcil~, 'TRPA and the Consultant agree as follows: OPERATIVE PROVISIONS SECTION I ENGAGEMENT AND SERVICES OF THE CONSULTANT ?jg..gQement of Consultant. TRPA hereby engages the Consultant, subject to the terms and conditions set forth in this Agreement, to perform the services set forth in Exhibit 'A' (the "Services"), The Consultant agrees to perform the services in accordance with the terms arxJ conditions of this Agreement. .~_.o.r[~..r.~.3&0...CE.o.f_Lthe Consu.ltant. The Consultant accepts the relationship of trust and confidence established between TRPA and the Consultant by the terms of this Agreement. 7he Consultant covenants with TRPA to furnish its best skill, judgment and efforts, and to cooperate with TRPA and any other consultants or contractors engaged by 'FRPA in tho ped'ormanco of the services. The Consultant covenants to use its best efforts to perform its duties and obligations under this Agreement in an efficient, expeditious, and economical manner, consistent with the best in[erests of TRPA. The ¢;onsultant's Pers9n__n_e_J. This agreement applies only to the Consultant. No other persons or agents employed by the Consultant may perform the services described with the terms and conditions of this Agreement. 57R-08-2004 THU 02:28 PM TAHOE REGIONAL PLANNING FA× NO, 7755884527 P, 03/]0 S.T.P.U.D./ENTF~IX/TRPA In:'~pectiorl Contract P~ge 2 of 9 DRAFT .'f h(;..~.o_n, sj.~.ltant's Responsibilities for Costs and Expenses. The Consultant shall be responsible for all costs and expenses incurred relative to the Consultant, in connection wil,h 1he performance of the Services, including, without limitation, payment of salaries, fringe benefits contributions, payroll taxes, withholding taxes and other taxes or 1eries, office overhead expense, travel expenses, telephone and other telecommunication expenses, and docnment reproduction expenses. SECTION II RESPONSIBILITIES OF THE CONSULTANT Personnel. 7he Services shall be performed by Consultant only and not by persons under it:~ supervision. The Consultant represents that it possesses the professional and technical ;~bility required Io perform the Services. TRPA retains Consultant on an independent contractor basis and Consultant is not an employee of TRPA. Consultant shall also be responsible for all repor[s and documentation required by this agreement. .(~;~O..o~.¢ralion/Proioct Administrator. Consultant shall work closely and cooperate fully with TRPA's desigr~ated Project Administrator, and any other agencies which may have jurisdiction or interest in the Services. This Agreement will be administered by the Project Administrator. The Project Administrator, or his/her designee, shall be the principal officer of the TRPA, for liaison with the Consultant, and shall review and give approval to the detail¢, of the Services as they are performed. The TRPA designates Brian Judge, Principal Planner as its Project Administrator, but reserves the right to appoint another person as Project Administrator upon writlen notice to the Consultant. .P.L~j.e...r.~]....M¢,.n.~a_.q~. The Consultant is designated as project manager ("Project Manager"), and shall coordinate alt phases of the Services. The Project Manager shatl be available to ti~o TP, PA at rLll reasonable times. Time of Performance. The Services to be performed by Consultant under and pursuant to U~is Agreement shall be conducted in accordance with the timetables contained in Exhibit .(~¢~?..o..~...M_~t¢_riCs. At the completion of the Services, the Consultant shall deliver to the TRPA all documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant, or prepared by others for the use and/or benefit of the Cr,~sultant, or otherwise provided to the Consultant by the TRPA or by others under this Agreement (the "Report Materials"). Any work product produced by Consultant pursuant to 1his Aoreement and any Report Materials provided for the use/or benefit of Consultant shall be considered the property of the TRPA and shall be delivered to the TRPA upon the expiration or termination of this Agreement. All text work products shall be submitted to TRPA in a digital format that is compatible with Microsoft Word for Windows. ;[.R...[~'._A.._p_.o]!_c.y. The Consultant shall discuss and review all matters relating to the Services wi[h the Project Administrator in advance of all critical decision points in order to ensure theft the. Services proceed in a manner consistent with the goals and policies of the TRPA. ~PR-08-2004 THU 02:28 PM T~HOE REGIONAL PLANNING FAX NO, 7?55884527 P, 04/10 S,'l'.r:', U,D,/ENTRIX/'f'R PA In~pect[on Get, tract F'age 3 of 9 DRAFT 10. 11. Col~[orrn~:~nce to Applicable Requirements. All aspects of the provision of the Services by Consultant shall at all times conform to applicabIe city, county, state, and federal requirements and be subject to approval of the Project Administrator and TRPA. !n£!.g. mn!.fj_cati~.n.. The Consultant shall indemnify, defend and hold harmless the TRPA, its officers, employees, and agents against, and will hold and save them and each of them, harmless from any and all actions, claims, penalties, obligations, liabilities, or damages that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the provision of the Services by the Consultant, or arising out of the operations or activities of the Consultant, its agerfl.s, employees, or subcontractors provided for herein in connection therewith: The Consultant will defend any action or actions filed in connection with any of said ct'rims, damages, penalties, obligations, or liabilities and will pay all costs and expenses, including attorney's fees, with an attorney of TRPA's own choosing, ff~curred in connection therewith. 'f'ha Consultant will promptly pay any judgement rendered against the Consultant and/or the TRPA covering such claims, damages, penalties, obligations, and li~:fl)ilities arising out of or in connection with such Services, operations, or activities o[ thc. Consultant hereunder, and the Consultant agrees to save and hold the TRPA harmless tl~erefrom. In the event the TRPA is made a party to any action or proceeding filed or persecuted against the Consultant for such damages or other claims arising out of or in connection with the work, operations, or activities of the Consultant hereunder, tho Consultant agrees to pay to the TRPA any and all costs and expenses incurred by TRPA in such actions or proceedings, together with reasonable attorneys' fees for an attorney of TRPA's own choosing. :.q..t..~.~.,.d.8.[~J of Care; Licenses. The Consultant represents and warrants that it is fully qualitied, authorized or permitted under state and local law to perform such Services. The C, onsultar~t shall perform the Services in a skillful and competent manner. Tho ConsuItant shall bo responsible to TRPA for any errors or omissions in the execution of its duties hc, reunder. The Consultant represents and warrants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its prolossion. The Consultant further represents and warrants that it shall keep in effect all st.lcl'~ licenses, permits, and other approvals during the term of this Agreement. ..P. zrg.~Ll,&[.i_o_DAg.ainst Transfers. The Consultant shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly by operation of law, wilhout the prior written consent of the TRPA. Any attempt to do so without the prior written consent of the TRPA shall be null and void, and any assignee, sublesee, hypotl~ecato or transferee shall acquire no right or interest by reason of such attempted assignmer~t, hypothecation, or transfer. .Pjz)g..r~.'.~. The Consultant is responsible to keep the Project Administrator and/or his/her duly authorized designee informed on a regular basis regarding the status and progress of ~PR-08-2004 THU 02:2g PH ?RHOE REGIONRL PLRNN[NG FRX NO, 77~884~27 P, 05/10 $.T.P.U.D.IF. NTR X/TRPA Inspection Contract Page 4 et 9 DRAFT tho Services, activities performed and planned, and any meetings that have been scl~¢ctu od or are desired relative to the Services or relative to this Agreement. 12. Confidonti~!j.~. No news releases, including photographs, public announcements, or cor~firmations of the same, of any part of the subject matter of this Agreement or any phase of the Services shall be made without prior written consent of the TRPA. The informrCtion which results from the Services in this Agreement is to be kept confidential unless tho release of information is authorized by TRPA. 13. ~;.c_!~_o~_:h~!i~j. The Consultant shall work in accordance with an approved schedule as d,..~,cr~bed in the Scope of Work (Attachment 'A'). SECTION III RESPONSIBILITIES OF TRPA ..C..9~gl~ensation. In consideration of the performance by the Consultant of the Services, the TRPA shall p~y to the consultant the fees set forth on Exhibit "A" (the "payment"), _[.~_x_Irs..~9.Lk.. The Consultant shall not receive additional Compensation for any extra work unless such extra work has been authorized in writing by the TRPA prior to the commencernent of the extra work. ?~ymont of Comp_e_..0satiq0. The Consultant shall submit invoices to the TRPA on a monthly or on such other basis as set forth in Exhibit "A." Each invoice will be itemized. Er. tch invoice shall show the number of hours worked per person/Consultant, and the n~turo o~ the work performed. TRPA shall make payments to the Consultant within thirty (30) days following the date of receipt of the invoice unless the TRPA disputes the amount of the Compensation the Consultant claims it is owed under this Agreement. PrWj'?_n..!s_t_o..~.R..,P~A~ The Permittee agrees to a deposit of $15,000.00 which shall be submitted to TRPA prior to Consultant performing duties specified by this contract, _D_~j)_u_t_q¢__~.u.n_~.s_. The TRPA may withhold payment of any portion of the compensation if payment is disputed until resolution of the dispute with the Consultant. Such withholding by the TRPA shall not be deemed to constitute a failure to pay by the TRPA. The Consultant shall not discontinue the performance of thc Services for a period of thirty (30) days from the date Compensation is withheld hereunder, -rhe Consultant shall have an immediate right to appeal to the TRPA with respect to withheld amounts. The determination of the TRPA with respect to such matters shall be final. The Consultant shall be entitled to receive interest on any portions of the Compensation withheld which are thereafter deemed to be properly payable to the consuttant at the rate of five percent (5%) per annum, simple interest. [:.].¢[~).tj.o,Q. The TRPA shall have the right to retain an amount equal to ten percent 0'%) of the Compensation ("Retention"). The Retention shall be released to the consullant upon final approval and acceptance of the Services by TRPA. The TRPA RPR-OS-2004 THU 02;29 PM TRHOE REGIONRL PLRNNING FR× NO, 7755884527 P, 08/10 S.'T'.P.U.D./E.:.NTRIXtTRPA Inspection Contract Pa~3e 5 of 9 DRAFT shall have the right, without further liability to the Consultant, to utilize the Retention to satisfy obligations of the TRPA relative to tile Services in the event the Consultant does not complete the Services satisfactory to the TRPA. SECTION IV TERMINATION ~v__e._n.!~-Lg,!..~e_~].ul_t, Each of the following events shall constitute an "Event of Default": The Consultant shall fail to observe, perform, or comply with any material term, covenant, agreement, or condition of this Agreement which is to be observed, performed, or complied with by the consultant, of such failure to continue uncured for three (3) calendar days after the TRPA gives the Consultant notice of any failure arid specified the nature of such failure. ']'t~e Consultant shall commit any fraud, misrepresentation, breach of fiduciary duty, willful misconduct, or intentional or breach of any provision of this Agreement. ]?,'rr~!]&tj~.n]~.pon Event of Default. Upon a termination of this Agreement, as provided paragraph 2 of this Section, the TRPA shall pay to the consultant the part of the compensation which would otherwise be payable to the Consultant with respect to the Services which had been completed as of the date of termination, less the amount of all previous paymon~ with respect to the compensation. B l ~ d (-£e.!_ .,c.,..o..p~t.j.i ~q e nc¥ Clause t.irnitation of TRPA Liability. Tho maximum amount to be encumbered under this Agreement for the 200312004 and 200412005 fiscal years ending June 30, 2005 shall not exceed $0 (this is a "pass-through" contract). tt is rnutuaily agreed that if the TRPA Budget of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient Mnds for the program, this Agreement shall be of no further force and effect. In this event, tho TRPA shall have no liability to pay any funds whatsoever to Consultant or to furnish any other considerations under this Agreement and Consultant shall not he obligated to perform any provisions of this Agreement. If funding for any fiscal year is reduced or deleted by the TRPA Budget for purposes of this program, the TRPA shall have the option to either cancel this Agreement with no liability occurring to the TRPA, or offer an Agreement amendment to Consultant to reflect the reduced amount. SECTION V GENERAL PROVISIONS ~9_n_.(~,cr!L~!i_n..a. tLO. Q..b.y...the Consultant, The Consultant represents and agrees that the Cor~su rant, its affitiates, subsidiaries, or holding companies do not and will not di.'.;criminate against any subcontractor, consultant, employee, or Permittee for APR-08-2004 THU 02:28 PR TAHOE REGIONAL PLANNING FAX NO, 7755884527 P, 07/10 S.T.P.U.D.tENTFqXffRPA In:::pection Contract l':'~:~fjc 6 of 9 DRAFT employment because of race, religion, color, sex, handicap, or national origin. Such nondiscrimination shall include, but not be limited to, the following: employment, upgrading, demotion, transfers, recruitment, recruitment advertising, layoff, termination, rates of p~zy, or other forms of compensation, and selection for training, including apprenticeship. _T...F.'~Sj.!L..R._j~thts to Emplov_O..t._her Consultants. The TRPA reserves the right to emptoy other consultants. S, Co'ffl els of Interest. 7he Consultant may be subject to the provisions of Article Iii(a)(5) of the Tahoe Region~l Planning Compact (P.L. 96-551,94 Stat. 3233, Cal. Gov't Code Section 66801, N.R.S. 277.200), which requires disclosure of any defined economic interest and prohibits such persons from attempting to influence Agency decisions affecting certain economic interests. The Consultant may be subject to the provisions of the California Political Reform Act of '1974 (the "Act"), that (1) requires such persons to disclose financial interests that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making or participating in making decisio,'~s that will foreseeabIy financially affect such interests. If subject to the Compact or the Act, the Consultant shall conform to all requirements of the Compa. ct or the Act, as required. Failure to do so constitutes a rnaterial breach and is grounds for termination by this Agreement by the TRPA. (_~.,s_!~r~menLs and Subcontractors. The Consultant st~all not subcontract any portion of the Sm'vices e×copt as expressly stated herein, without prior written consent of the TRPA. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. .N_g_L_c.__e~. All notices required hereunder shall be given in writing to the following addresses or st job other addresses as the pa~lies may designate by written notice: To the -r'RPA: Tahoe Regional Planning Agency 128 Market Street Stateline, NV 89449 To tho. (,on,.,ultant: ENTRIX, INC Attn: Carol Schupbach, Project Engineer 1048 Ski Run Boulevard South Lake Tahoe, CA 96150 ~"(~ the Permiltee: James R. Jones, Board President South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 APR-OS-2004 THU 02:30 PM TAHOE REGIONAL PLANNING FAX NO, 7755884527 P, 08/10 S ,'1'. P. U. [.),/E' NI'R IXfFRPA I n.,!,:l'~ection Con tract l:h:~go 7 of 9 DRAFT Not:ice shall be deemed received as fottows, depending upon the method of transmittal by facsim r-;, as of the date and time sent; by messenger, as of the date delivered; and by U.S. Mail, certified, upon receipt requested, as of 72 hours after deposit in the U,S. Mail. _Authority to Enter Aqroement. The Consultant warrants that it has all requisite power and authority to conduct its business and to execute and deliver, and to perform all of its obligations under tiffs Agreement. Each Party warrants that the individuals who have signed tt~is Agreement have the legal power, right, and authority to enter into this Agreement so as to bind each respective Party to perform the conditions contemplated herein, If Consultant is a corporation or partnership, ConsuItant also warrants that it is duly organized, validly existing in good standing under the laws of the States of Nevada and California, and will continue to be so during the term of this Agreement .S..~.E¢_r.i~J?.j.!i]y./].jl!.~g¢lj.t~. If any portion of tills Agreement is declared by a court of competent juri;;dic[ion to be invalid or unenforceable, the remaining provisions of this Agreement sli~'dl continue in full force and effect. The illegality of any provision of this Agreement shall not affect the remainder of this Agreement. ..T.!LlP.~..i~.~_9.L.t..!~....B..s..s_e_rLc. e_. Time is of the essence in this Agreement, and all parties agree to execute alt documents and to proceed with due diligence to complete ail covenants and condil, ions set forth herein. AIlorn~_.~!i.;'_ Fees and Costs, If any legal action or other proceeding is brought for Ihe enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in connection with any provisions of this Agreement, the successful or prevailing party shall be entitled to recover reasonable attorneys' fees and other costs incu[red in that action or proceeding, in addition to any other relief to which it may be entitled. 10. .[~.~)~¢t'~j!)r.Q L.¢~w and Venue. This Agreement shall be construed in accordance with and .C~ow;rne. d by the laws of the State of Nevada. Any lawsuit brought to enforce this A.~yeement shall be brought in the appropriate court in Nevada. 11. .W_&i.~:,,!.r.. No waiver of any provision of this Agreement shall be deemed or shall constitute a waiver of any of the provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be deemed a waiver and no waiver shall be binding unless cxoculed in writing by the party making the waiver, No waiver, benefit, privilege, or service voluntarily given or performed by other parties shall give the other party any contractual right by custom, estoppel, or otherwise. '12. [...).AY.A. Any term in this Agreement referencing time, days, or period of performance shall be doomed to be calendar days and not work days. 't3. Enlir~) Aqreement, This Agreement contains the entire agreement of the TRPA and the Consultant and supersedes any prior or written statements or agreements between the -f'RPA and the Consultant. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing by both parties, aPR-OS-2O04 THU 02:30 PM TAHOE REGIONAL PLANNING FaX NO, 7755884527 P, 08/10 S.T.P.U.D./E N'f'RIX/-[RPA I n:;poction Contract Pag(:; 8 of 9 14.. .B.j.r2d_i_r.!~...,g.E_A~$.,sjgr~s. Each and all of the covenants and conditions of this Agreement shall t~o I)h~ding on and shall inure to the benefit of the successors and assigns of the respective pa riles. 15. Counterp._ar_ts. This Agreement may be signed in counterparts, each of which shall conslitt~l.e an original and which collectively shall constitute one instrument. 16. C~)tions. The captions of the various articles and paragraphs of this Agreement are for the convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement or of any part or parts of this Agreement. 1"/. Construction. In all cases, the language in all pads of this Agreement shall be construed simply, according to its fair meaning and not strictly for or against any party, it being agreed that the parties or their agents have all participated in the preparation of this Agreement. 1 8. ¢.9:39_eratior¢ =urthor Acts. The parties shall fully cooperate with one another in attaining tile purposes Of ibis Agreement and, in connection therewith, shall take any such additional ft~rtt'~er acts and steps and sign any such additional documents as may be necessary, apl.~ropriate, and convenient as related thereto. 19, Survival. Tho obligations of the Consultant under this Agreement including, without I~i~'i'{'~{i-~iL tho obligations set forth in Section II, Paragraph 8 (indemnification), and Section II, Paragraph 10 (Insurance), as they relate to the Services, shall survive the termination of oxl~imtion of this Agreement. 20. I_O_?_.~.r?.o.r..a_!iorl of Recitals and Exhibits, A. Yhc "Recitals" constitute a material part hereof, and are hereby incorporated by reference herein as though fully set forth. 'fho "ExhibT' constitutes a materiaI part hereof, and are hereby incorporated by reference herein as though fulIy set forth. 21. 22. 23. _N..0..!~.t.[~.¢~i..t~E.,_U.!%q..u._a_~i. fied Aliens. Under law, no funds received under this Agreement shall bo paid to any alien who is "not a qualified alien" within the meaning of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 ("Act"). The Consultant shall be respor~siMe to ensure that no funds Consultant receives from TRPA are paid to any employee or subcontractor in violation of this Act. J~..e..-f.¢j'.e.D_Eg_~: All references to the Consultant shall include all personnel, employees, agents, and subcontractors of the Consultant. Certifioatior~ Re.qazdin.q Debarment and Suspension. The Consultant certifies to the best of Its knowledf.je and belief that i( and its principals: Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal d~.¥~artment or agency; R?R-08-2004 THU 02:31 ?M TAHOE REGIONAL PLANNING FAX NO, 7755884627 P, lO/lO S.'I'. P.U.D,/EN'['RIX/-I-RPA ~.:,I- ,~ etlon Contract P~ge 9 ot 9 I-lave not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stol(;n property; Are not presently indicted for or otherwise criminally or civilly charged by a Bovornnter~t entity (Federal, State or Local) with commission of any of the offenses er~umerated in paragraph (23)(b) of this Cedification; and D. Have not within ~ three-year period preceding this Agreement had one or more public transactions (Federal, State or Local) terminated for cause of default. IN WITNESS WHEREOF, the parties hereto have accepted and made and executed this A.q. reemont Ul)On the terms, condit/ons, and provisions set forth above as of the Effective Date. TAttOE REGIONAL PLANNING AGENCY CONSULTANT BY: ............... John Singlaub EXECUI'IVE DIRECTOR BY: .... Carol Schupbach, Project Engineer ENTRIX, lnc, DATE OATE P I£ F:I MITT E E BY: ................. ,J~rnes ft, Jones, Board President SOUTH TAHOE PUBLIC UTILITY DISTRICT DATE Attest: S(.)LJTI4 TAHOE PUBLIC UTILITY DISTRICT South Tahoe Public Utility District General Manager I~be~t G. I~aer O/rectors Cathie E, ecker James R. Jones Mary Lou Mo~baeher Duane Wallac,~ Eric Sehaf~r 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 BOARD AGENDA ITEM NO 4.d TO: FROM: MEETING DATE: Board of Directors Kathy Sharp, Executive Services Manager April 15, 2004 ITEM - PROJECT: Regular Board Meeting Minutes: March 18, 2004 REQUESTED BOARD ACTION: Approve Minutes DISCUSSION: The minutes were not available for distribution with the agenda packet. They will be distributed prior to the Board meeting. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: None. To be distributed prior to Board meeting. CONCURRENCE WITH REQUESTED ACTION: CHIEF FINANCIAL OFFICER: YES'[~ ~ NO CATEGORY: Water C' SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" James R. Jones, President Duane Wallace, Director BOARD MEMBERS Mary Lou Mosbacher, Director Eric W. Schafer, Vice President Tom Comte, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT MARCH 18, 2004 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, March 18, 2004, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Jones, Directors Wallace, Schafer, Comte, Mosbacher. ROLL CALL STAFF: Solbrig, Sharp, McFarlane, Sciuto, Cocking, Thiel, Brown, Hoggatt, Bird, Attorney Kvistad. Moved Wallace / Second Comte / Passed Unanimously to approve the Consent Calendar as submitted: CONSENT CALENDAR ao Alpine County's Summer 2004 Fish Purchases - Authorized payment to Alpine County in the amount of $36,000; Alpine County Facilities: Temporary Help - Authorized hiring a seasonal employee from April 1 through September 30, 2004, from Substitute Personnel & Business Services in the amount of $28,000; Co Highway 50 Waterline Replacement: Longs - Approved Change Order No. 4 to West Valley Construction Company, in the amount of $92,000; REGULAR BOARD MEETING MINUTES- MARCH 18, 2004 PAGE- 2 eo Highway 50 Waterline Replacement: Y to Winnemucca - Authorized staff to advertise for bids; Reimbursement Agreement Between City of South Lake Tahoe and the District for Park Avenue Drainage Basins, Manzanita - Pine Water Quality Treatment Basins - Approved Amendment No. 1 to the City in the amount of $6,337.40; CONSENT CALENDAR (continued) 2004 Water Well Drilling - Authorized staff to advertise for bids to drill one test well and two replacement water supply wells; go B-line Export Pipeline Replacement: Phase 3- Approved Amendment No. 4 to Carollo Engineers in the amount of $46,800; ho The Local Taxpayer and Public Safety Protection Act - Adopted Resolution No. 2782-04 supporting proposed ballot initiative; 2004/2005 California Legislative Advocacy - Authorized execution of contract from January I - December 31, 2004, with Lynn M. Surer and Associates in the amount of $29,400; j. Approved Regular Board Meeting Minutes: March 4, 2004. ITEMS FOR BOARD ACTION Rick Hydrick reported the position of the District hydro- geologist is currently described as a "non-permanent position of open duration, with a six month notice prior to elimination of the position." Staff believes the District's future is inextricably bound to groundwater supply. The care with which staff addresses the District's aquifer re- sources, new regulations, groundwater management, and water operations is significantly enhanced by the skills of a District hydro-geologist. The current hydro-geologist has done a fine job of assisting the District through a maze of regulations, research projects, GIS implementation, and water development projects. The management group voted in agreement that this permanent position is necessary. PERMANENT POSITION: HYDRO-GEOLOGIST REGULAR BOARD MEETING MINUTES - MARCH 18, 2004 Moved Schafer / Second Comte / Mosbacher Voted No / Passed to approve District Hydro-geologist as a regular, full-time position. (Director Mosbacher voted no because when the position was originally proposed, it was to be a temporary position with a "sunset" date. She did not agree a permanent position should be added at this time.) The Board awarded a dual natural gas/propane generator set to the lowest bidder, Holt of California, on June 19, 2003. Holt has built the generator but has determined that it will not meet minimum power requirements per District specifications. Per the bid "default" section, Holt is res- ponsible for paying the difference between its bid price and the second Iow bidder's price; but upon further analysis, staff has determined that no bidder can meet the automatic fuel switchover specification. A dual fuel system is not nearly attractive without an automatic switchover. Staff has now concluded that a diesel generator will best meet the needs of the District. Diesel gensets tend to lend more power in a smaller package than gas gensets and space is critical at the Johnson station. Furthermore, diesel gen- erators are located at all the other large District sewage pump stations. Moved Comte / Second Schafer/Passed Unanimously to: (1) In compliance with Section 9 of the District's "General Bid Conditions," terminate Purchase Order #P13701, in the amount of $64,677.11, with Holt of California for a natural gas/propane generator set due to vendor's inability to meet equipment specifications per the bid conditions; and (2)Authorized staff to advertise for bids for a 250-kilowatt diesel generator set. Moved Schafer / Second Comte / Passed Unanimously to approve payment in the amount of $815,641.57. Finance Committee: The committee met March 10 and 11 to review the proposed 2004/2005 budget. Water and Wastewater Operations Committee: The committee met March 15. Minutes of the meeting are available upon request. Building Ad Hoc Committee: The committee met with staff to review the progress. PAGE- 3 PERMANENT POSITION: DISTRICT HYDRO-GEOLOGIST (continued) JOHNSON SEWER PUMP STATION GENERATOR PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - MARCH 18, 2004 PAGE - 4 Sewer Lateral Ad Hoc Committee: The committee made minor adjustments to the existing ordinance. The Opera- tions Committee will review the changes. Director Wallace reported on the following: 1 ) The agency is working on a JPA. 2) The ruling that was made in favor of the agency regarding water rights is being challenged in court. 3) Incumbent Supervisor Helen Bauman narrowly defeated Ray Nutting in the recent election. Director Wallace reported on his attendance at the Forest Health Initiative meeting on March 13. Director Schafer requested staff review the preferred alternative for the Stateline roundabout to determine if it will impact the District's water system. Director Mosbacher reported on five items: 1) She reported on her attendance at the District's B-line read closure public meeting and the Meyers Roundtable meeting. 2) At the March 16 Alpine County Board of Supervisors meeting, a representative from a water bond coalition gave a presentation how smaller cities and counties can benefit from a water bond that was passed years ago. 3) Alpine County has expressed their satisfaction with the shared grant coordinator position. 4) A bill was introduced that if passed, will provide the State Water Resources Control Board, and ultimately Lahontan, with many millions of dollars. 5) Sorenson's request to discharge into the District's sewer system came before the Alpine County Board of Supervisors. There are many issues to negotiate that will probably not be finalized by June, which is when owner John Brissenden would like to begin discharging. Director Comte reported on three items: 1 ) He attended the City's Planning Committee Workshop regarding affordable housing and motel conversions. The District will be seeing more on this. 2) He attended the District's B-line road closure public meeting held in Meyers. One person attended. 3) He will attend the ACWA Legislative Symposium and will miss the March 29 Operations Committee Meeting; Director Mosbacher will take his place. BOARD MEMBER AD HOC COMMITTEE REPORTS (continued) EL DORADO WATER AGENCY REPRESENTATIVE REPORT BOARD MEMBER REPORTS REGULAR BOARD MEETING MINUTES-MARCH 18, 2004 PAGE - 5 President Jones reported that there was a provision in the Forest Health Initiative for biomass, and suggested staff look into the feasibility of implementing a co-generation plan to produce electricity. General Manaqer: Richard Solbrig reported on three items: 1) El Dorado County Air Board fees have increased steadily over the past few years. This year, new require- ments were imposed that require flow and hour meters be installed on all standby generators, for quite a substantial cost to the District. The County has chosen, but is not required, to impose these requirements even though they will not improve air quality. Staff will work with the Air Board to get relief from their new rules, and if a satisfactory agree- ment cannot be reached, staff will appeal to the El Dorado County Board of Supervisors. 2) He gave an update on the B-line Phase 3 project: the traffic management plan has been submitted to Caltrans; USFS and Lahontan permits are being pursued; the forest conservation easement with the school district is being developed; trees along the project route have been cut and removed; and creek crossing plans have been submitted. 3) He is continuing to work with California Tahoe Conservancy to modify language in the legislation that pertains to utility relocation funding for erosion control projects. Assistant Manaqer: Paul Sciuto reported on two items: 1 ) He gave an update on the Bakersfield Well treatment system and associated costs (emergency declared 1/2/04). 2) He reported on his attendance at the WEF/AWWA Joint Management Conference. Topics included: strategic planning, succession planning, and security measures. District Information Officer: Dennis Cocking reported on three items: 1) He distributed a list of public meetings the District will conduct regarding upcoming construction projects. He also reviewed the various notification methods, such as door hangers, public service announcements, paid advertisements, etc. that will be used to ensure property owners and the public are aware of the projects that may impact them. BOARD MEMBER REPORTS (continued) GENERAL MANAGER / STAFF REPORTS REGULAR"BOARD MEETING MINUS-ES-MARCH 18, 2004 PAGE - 6 2) He is continuing to work with Kehoe's office to achieve an exemption for the District in the proposed water metering legislation, but it is doubtful an exemption will be granted. A phased implementation approach may be more likely to be approved. 3) The District submitted a resolution to support an initiative designed to prevent the state from taking property taxes from special districts. If the state is successful in their efforts, the ramifications to the District's will be disastrous. The Finance Committee will continue to monitor this issue. GENERAL MANGER I STAFF REPORTS (continued) 3:45 - 4:00 P.M. MEETING BREAK 4:00 P.M. ADJOURNED TO CLOSED SESSION ........ 5:15 P.M. RECONVENED TO REGULAR SESSION, ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED sEsSION No reportable Board action. Pursuant to Government Code Section 54956.9(c)lConference with Legal Counsel- Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant No reportable Board action. Pursuant to Government Code Section 54956(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. ARCO et. al., San Francisco County Superior Court Case No. 999128 No reportable Board action. Pursuant to Government Code Section 54956(a)iConference with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., ClV S-02-0238 MLS JFM United States District Court for the Eastern District of California, Sacramento, CA REGULAR BOARD MEETING MINUTES -MARCH 18, 2004 No reportable Board action. No reportable Board action. No reportable Board action. 5:15 P.M. PAGE- 7 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation re: Complaint of Eminent Domain: People of the State of California vs. Tahoe Valley Center, et al., County of El Dorado, Superior Court Case No. PC20040050 Pursuant to Government Code Section 54957.6(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. Lakeside Park Assoc., et al., County of El Dorado, Superior Court Case No. SC20010165 ADJOURNMENT James R. Jones, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District South Tahoe Public Utility District General Manager /Directors Cathie 15¢ckcr Jarne~ R. Jone~ Mary Lou Mosbacher Ouane Wallace EHc 5chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 541-06i4 BOARD AGENDA ITEM NO. 6.a TO: Board' of Directors FROM: Rhonda McFarlane, Chief Financial Officer MEETING DATE: April 15, 2004 ITEM - PROJECT: Sewer Infrastructure Financing REQUESTED BOARD ACTION: Adopt ResOlution No. 2784-04, authorizing the issuance and sale of Sewer Revenue Certificates to provide financing for sewer system improvements and the signing of the related documents. DISCUSSION: To proceed with the May 5, 2004, sale of sewer revenue certificates it is necessary for the Board to adopt the attached resolution. Bond Counsel (Bill Madison), the Financial Advisor (Reed Schmidt), the Chief Financial Officer, and the Board's Finance Committee, have reviewed the related documents and recommend adoption of the resolution. Bill Madison and Reed Schmidt will attend the April 15 Board meeting to answer any questions the Board may have. SCHEDULE: As soon as possible COSTS: Interest expense and Issuance Costs (see attached) ACCOUNT NO: 1039-6710 BUDGETED AMOUNT REMAINING: $539,066 ATTACHMENTS: Resolution 2784-04, Sources and Uses of Funds, Projected Debt Service Schedule. Additional related documents have been provided to Board members and are available for review upon request to the Clerk of the Board. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES~ NO NO CATEGORY: Sewer RESOLUTION NO. 2784-04 RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AUTHORIZING THE ISSUANCE AND SALE OF SEWER REVENUE CERTIFICATES IN THE PRINICPAL AMOUNT OF $15,000,000 TO PROVIDE FINANCING FOR ACQUISITION AND CONSTRUCTION OF SEWER SYSTEM IMPROVEMENTS, AND APPROVING RELATED DOCUMENTS AND ACTIONS BE IT RESOLVED and ordered by the Board of Directors of the South Tahoe Public Utility District as follows: WHEREAS, the South Tahoe Public Utility District (the "District") owns and operates a system for the collection, treatment and disposal of wastewater within the service area of the District (the "Sewer Enterprise"), and the District wishes to provide funds at this time for the purpose of financing the costs of acquiring and constructing improvements to the Sewer Enterprise (the "Sewer System Improvements"); and WHEREAS, the District wishes to authorize the issuance and sale of certificates of participation in the aggregate principal amount of $15,000,000 at this time for the purpose of financing the Sewer System Improvements, and the District has requested that the Public Property Financing Corporation of California (the "Corporation") assist it in such proceedings; and WHEREAS, the Corporation has been formed for the purpose of providing financial assistance to public agencies such as the District in the financing of public capital improvements; NOW, THEREFORE, the Board of Directors of the South Tahoe Public Utility District hereby resolves as follows: Section 1. Approval of Financing Plan and Related Documents. The Board of Directors hereby approves the issuance and sale of Sewer Revenue Certificates, Series 2004 in the aggregate principal amount of $15,000,000 (the "Certificates") for the purposes described above. To that end, the Board of Directors hereby approves each of the following financing documents in substantially the respective forms on file with the Clerk of the Board, together with any changes therein or additions thereto approved by the Board President: Installment Sale Agreement dated as of May 1, 2004, between the District and the Corporation, under which the Corporation agrees to provide financing for the Sewer System Improvements, and to sell the Sewer System Improvements back to the District in consideration of the payment by the District of semiannual installment payments as the purchase price, to be made from the net revenues of the Sewer Enterprise. Resolution 2784-04 Page 2 Trust Agreement dated as of May 1, 2004, among the District, the Corporation and BNY Western Trust Company, as trustee (the "Trustee"), whereby the Trustee agrees to execute and deliver the Certificates and to deposit the proceeds thereof in a construction fund to be applied to the payment of project costs upon requisitions of the District. The Board President is hereby authorized and directed for and in the name and on behalf of the District to execute the final form of each of the foregoing documents, and the Clerk of the Board is hereby authorized and directed to attest and affix the seal of the District to the final form of each of the foregoing documents. Execution of each of the foregoing documents by the Board President shall be conclusive evidence of the approval of any changes therein or additions thereto by an Authorized Officer. The schedule of installment payments attached to the Installment Sale Agreement shall correspond to the payments of principal and interest represented by the Certificates, to be determined upon the sale thereof as set forth in Section 2. Section 2. Sale of Certificates. The Board of Directors hereby authorizes and directs the sale of the Certificates by competitive public bidding. Bids shall be received, and the Certificates shall be sold, subject to the terms and conditions set forth in the Notice of Sale, in substantially the form on file with the Clerk of the Board, together with any additions thereto or changes therein deemed advisable by the Chief Financial Officer. The Chief Financial Officer is hereby authorized and directed to accept the best bid determined in accordance with the Notice of Sale, in the name and on behalf of the District. Pursuant to 53692 of the Government Code, the law firm of Jones Hall, as bond counsel to the District, is hereby authorized and directed to cause an appropriate notice of the District's intention to sell the Certificates to be published once in The Bond Buyer. Such publication shall be made not later than 15 days prior to the date set for receipt of bids on the Certificates. Section 3. Official Statement. The Board of Directors hereby approves and deems nearly final within the meaning of Rule 15c2-12 of the Securities Exchange Act of 1934, the preliminary Official Statement describing the Certificates in the form on file with the Clerk of the Board. The Chief Financial Officer is hereby authorized, at the request of the purchaser of the Certificates, to execute an appropriate certificate affirming the Board of Directors' determination that the preliminary Official Statement has been deemed nearly final within the meaning of such Rule. Distribution of the preliminary Official Statement by the financial advisor is hereby approved. The Chief Financial Officer is hereby authorized and directed to approve any changes in or additions to a final form of said Official Statement, and the execution thereof by an Authorized Officer shall be conclusive evidence of approval of any such changes and additions. The Board of Directors hereby authorizes the distribution of the final Official Statement by the winning bidder for the Certificates. The final Official Statement shall be executed in the name and on behalf of the District by the Chief Financial Officer. Resolution 2784-04 Page 3 Section 4. Official Action. The Board President, the Vice President, the General Manager, the Chief Financial Officer and all other appropriate officials of the District are hereby authorized and directed to execute such other agreements, documents and certificates as may be necessary to effect the purposes of this resolution and the financing herein authorized. Section 5. Effective Date. This Resolution shall take effect upon its adoption by this Board of Directors. PASSED AND ADOPTED by the Board of Directors of South Tahoe Public Utility District at a duly held regular meeting on the 15th day of April 2004, by the following vote: AYES: NOES: ABSENT: James R. Jones, President Board of Directors ATTEST: Kathy Sharp, Clerk of Board and Ex-Officio Secretary to the Board of Directors Table 1 South Tahoe Public Utilities District Sources & Uses of Funds Competitive Bond Sale With Reserve Surety Bond Dates Competitive bond sale Dated date/delivery date 05/O5/O4 05/20/04 Sources Par amount of bonds Original issue premium/discount Total sources $15,000,000 15,000,000 Uses Construction fund Underwriter's discount (est. 0.75% of par) Bond insurance (est. 0,50% of ttl debt svc) Issuance costs Reserve surety bond premium (est. 2.5% of rsrv req) Contingency Total uses 14,610,000 (/ 112,500 ~ 113,600 130,000 /' 28,460 t 5.440 15,000,000 BARTLE WELLS ASSOCIATES F:Jobs/Debt Service Projections NS&U,2J25/2004 Table 2 South Tahoe Public Utilities District Frojected Debt Service Schedule Competitive Bond Sale With Reserve Surety Bond IDated Date: 05/201041 Fayment Date Principal Rate Interest Pedod Debt Svc Fiscal Year Debt Svc 12/01/04 06/01/05 530,000 2.00% 12/01/05 06/01/06 560,000 2.00% 12/01/06 06/01/07 570,000 2.25% 12/01/07 06/01/08 580,000 2.50% 12/01/08 06/01/09 595,000 2.75% 12/01/09 06/01/10 610,000 3.00% 12/01/10 06/01/11 630,000 3.25% 12/01 /11 06/01/12 650,000 3.50% 12/01/12 06/01/13 675,000 3.75% 12/01/13 06/01/14 700,000 4.00% 12/01/14 06/01/15 730,000 4.10% 12/01/15 06/01/16 760,000 4.20% 12/01/16 06101/17 790,000 4.30% 12/01/17 06/01/18 825,000 4.40% 12/01/18 06101/19 860,000 4.50% 12/01/19 06/01/20 900,000 4.60% 12/01120 06/01/21 940,000 4.70% 12/01/21 06/01/22 985,000 4.80% 12/01/22 06/01/23 1,030,000 4.90% 12/01/23 06/01124 1,080.000 5.00% Total 15,000,000 312,218.68 294 237.50 288 937.50 288 937.5O 283 337.50 283 337.50 276 925.OO 276 925.00 269 675.00 269 675.00 261,493.75 261,493.75 252,343.75 252,343.75 242,106.25 242,106.25 230,731.25 230,731.25 218,075.00 218,075.00 204,075.00 204,075.00 189,110.00 189,110.00 173,150.00 173,150.00 156,165.00 156,165.00 138,015.00 138,015.00 118,665.00 118,665.00 97,965.00 97,965.00 75,875.00 75,875.00 52,235.00 52,235.00 27,000.00 27,000.00 7,718,216.18 312,218.68 824,237.50 288,937.50 848,937.50 283,337.50 853,337.50 276,925.00 856,925.00 269,675.00 864,675.00 261,493.75 871,493.75 252,343.75 882,343.75 242,106.25 892,106.25 230,731.25 905,731.25 218,075.00 918,075.00 204,075.00 934,075.00 189,110.00 949,110.00 173,150.00 963,150.00 156,165.00 981,165.00 138,015.00 998,015.00 118,665.00 1,018,665.00 97,965.00 1,037,965.00 75,875.00 1,060,875.00 52,235.00 1,082,235.00 27,000.00 1,107.000.00 22,718,216.18 1,136,456.18 1,137,875.00 1,136,675.00 1,133,850.00 1,134,350.00 1,132,987.50 1,134,687.50 1,134,212.50 1,136,462.50 1,136,150.00 1,138,150.00 1,138,220.00 1,136,300.00 1,137,330.00 _ 1,136,030.00 1,137,330.00 1,135,930.00 1,136,750.00 1,134,470.00 ~.134.000.00 22,718,216.18 BARTLE WELLS ASSOCIATES F:Jobs/Debt Service Projections A/Debt Svc,2J25/2004 South Tahoe Public Utility District General Manaejer R~bcr~ G. Baer D/rectors Caf. hi~ Becket Jame~ I~ Jon~ Mary Lou Mosbach~r Duane Wallace Eric 5chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-06i4 BOARD AGENDA ITEM NO. 6.b TO: Board of Directors FROM: Rhonda McFarlane, Chief Financial Officer MEETING DATE: April 15, 2004 ITEM - PROJECT: Reserve Policy REQUESTED BOARD ACTION: Adopt Resolution No. 2785-04, to formally establish a reserve policy. DISCUSSION: It has been a longstanding practice for the District to maintain financial reserves. To date, the District has maintained sewer and water capital outlay reserves, operating reserves, and a self-insurance reserve. The District's financial advisor is recommending that the District create a rate stabilization fund (reserve). The purpose of the rate stabilization fund is to buffer any significant changes in revenue. Using money from the rate stabilization fund allows the Board to gradually change rates when there is a revenue loss, thereby avoiding sudden changes in rates (a.k.a. rate spikes). The 2004 Sewer Revenue Certificates Installment Sale Agreement allows amounts transferred from the rate stabilization fund to meet the "net revenue covenant." The "net revenue covenant" is the usuall and customary covenant used by lenders whereby the annual revenues less operation and maintenance costs must equal a certain percent of annual debt service costs. In the District's case that percent has been 120%. As you know, the District's property tax revenue represents 31% of the sewer enterprise fund's receipts. Proposals from Sacramento have sought to shift the District's property tax revenues from the Sewer Enterprise Fund to certain state financial obligations. If the District did lose property tax receipts, the rate stabilization fund would allow the Board to gradually change rates to make up the loss and still be in compliance with the 2004 Sewer Revenue Certificates "net revenue" debt'covenant. The policy requires the Chief Financial Officer to provide an analysis of the reserves during the budget process, before proposing an increase in rates, upon renewal of the excess insurance coverage and upon a major change that threatens the reserve levels established under the policy. The amount needed for the new reserve for rate stabilization would come from the present capital outlay reserve. The Board has full authority to transfer funds from the rate stabilization fund for any District use within each enterprise fund. Establishing a reserve policy is one of the most important things a special district can do to ensure fiscal health and is viewed positively by the rating agencies. Having the reserve policy in place will enhance the District'd ability to obtain highest credit rating possible for the upcoming sale of the 2004 Sewer Revenue Certificates. The Finance Committee met to discuss the reserve policy and recommends approval. SCHEDULE: Immediately COSTS: None ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Resolution No. 2785-04, Reserve Policy CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES~'~ NO NO CATEGORY: General RESOLUTION NO. 2785-04 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING THE RESERVE POLICY BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: WHEREAS, the District has historically maintained reserves for operations, capital and self-insurance; and WHEREAS, it is the desire of the Board of Directors to formalize its reserve policy; and WHEREAS, the Board of Directors would like to create a new Rate Stabilization Fund to mitigate possible significant changes in revenue; and WHEREAS, establishing and maintaining adequate reserves is important to the fiscal health of the District. NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District that: The attached Reserve Policy is hereby adopted and becomes part of this Resolution by reference herein. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing resolution was duly and regularly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a regular meeting duly held on the 15th day of April 2004, by the following vote: AYES: NOES: ABSENT: James R. Jones, President Board of Directors ATTEST: Kathy Sharp, Clerk of the Board and Ex-Officio Secretary of the Board of Directors South Tahoe Public Utility Distdct Reserve Policy PURPOSE The District shall maintain reserve funds in the Sewer and Water Enterprise Funds. This policy establishes the level of reserves necessary for maintaining the District's credit worthiness and for adequately providing for: · Economic uncertainties and other financial hardships. · Loss of significant revenue sources such as property tax receipts or connection fees. · Local disasters or catastrophic events. · Future debt or capital obligations. · Cash flow requirements. · Unfunded mandates including costly regulatory requirements. POLICY Operating Reserves The minimum amount of operating reserves will equal two months of operating expenses. Capital Reserves The minimum capital reserves will equal one year's capital spending. If possible, larger reserves will be accumulated to minimize the necessity for borrowing funds. Self-Insurance Reserves The minimum self-insurance reserve will equal $300,000. Rate Stabilization Fund The Sewer Enterprise Fund will maintain a rate stabilization fund equal to one year's property tax receipts net of related costs for administration and shifts to the City redevelopment agency. The Water Enterprise Fund will not maintain a rate stabilization fund while the funds restricted from the MTBE settlements and judgments exceed $2 million. At such time as the MTBE settlement funds fall below $2 million, a rate stabilization fund will be established that equals one year's water consumption revenue. PROCEDURE The Chief Financial Officer shall perform a reserve analysis to be submitted to the Board of Directors upon the occurrence of the following events: · Board of Directors' deliberation of the annual budget; · Board of Directors' deliberation of a service charge rate increase; · Upon renewal of the self-insurance excess insurance coverage; or, · When a major change in conditions threatens the reserve levels established within this policy. If the analysis indicates projected or actual reserve levels fall 10% below the levels outlined in this policy, at least one of the following actions shall be included with the analysis: · An explanation of why the reserve levels are not at the targeted level, and/ or · An identified course of action to bdng reserve levels to the minimum prescribed. IP~ber~ G. I~aer South Tahoe Public Utility District O/rectors Cathie I~ecker James P~ Jones Mary Lou Mosbacher Duane Wallace Eric 9chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM NO. 6.c TO: FROM: MEETING DATE: ITEM - PROJECT: Board of Directors Jim Hoggatt, Construction ManagedEngineer April 15, 2004 Bayview, Helen, and South Upper Truckee Wells Drilling Projects REQUESTED BOARD ACTION: Award the contract to the lowest responsive, responsible bidder. DISCUSSION: On April 6, 2004, four California-licensed water well drilling contractors attended the mandatory pre-bid conference. Bids were opened on April 13. A summary of all bids, along with staff recommendation will be distributed prior to, and at the Board meeting. SCHEDULE: As soon as possible COSTS: $855,000.00 (engineers estimate) ACCOUNT NO: 2029-8574/BAYWEL <$1,240> (03-04), $500,000 (04-05), 2029-8573/HELWEL <$270> (03-04), $500,000 (04-05), 2029-8463/SUTWEL $499,760 (3-04), $500,000 (04-05) BUDGETED AMOUNT REMAINING: ATTACHMENTS: To be distributed prior to, and at the Board meeting CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~.~. ~. CHIEF FINANCIAL OFFICER: YES ~ ~'~ NO NO CATEGORY: Water South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Telephone: (530)544-6474 Fax: (530)541-0614 Memorandum Date: April 14, 2004 Board Members, Richard Solbrig, Paul Sciuto From: Heidi Donovan, Contracts Administrator Subject: Bayview, Helen and South Upper Truckee Wells Drilling Project At 2:00 o'clock on the afternoon of April 13, 2004, we received and opened two (2) sealed bids for the above-referenced project. Bids ranged from $938,196 to $1,246,000. The engineer's estimate was $855,020. See attached spreadsheet for full breakdown of each bid. Differences between the Contractor bid's and the engineer's estimate were largely due to higher mobilization/demobilization costs than estimated. Higher mobilization/ demobilization costs are attributed to higher transportation costs to move personnel, tools, equipment and operating supplies to and from the site and added work required to prepare the selected locations for drilling operations. Differences between the Contractor bid's and the engineer's estimate were also due to higher steel well casing and filter sand material costs than estimated. A careful review and analysis of each bid showed a significant deviation by Beylik Drilling, Inc. in that they took their bid book apart and typed on forms as well as inserted pages. Zim Industries, Inc. is the apparent Iow bidder. Zim Industries, Inc.'s bid was free of any deviations or omissions. I contacted the Contractors License Board and was given the following information: > License Number 440537 is current and active and expires 6/30/05. > The company is a corporation. ~ Zim Industries, Inc. holds a Class A - General Engineering, and Class C57 - Well Drilling (Water)license. South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 BA YVIEW, HELEN, AND SOUTH UPPER TRUCKEE WELLS DRILLING PROJECT 2004 BID SUMMARY I Engineer's Estimate ZIm Industries, Inc. Beyllk Drilling, Inc. ITEM DESCRIPTION UNIT QTY. Unit Price Amount Unit Price Amount Unit Price Amount BAYVIEW PORTION OF pROJEcT I Moblllzation/demobilizafion LS I $31,808.00 $31,808.0( $58,000.00 $58~000.00 $70,300.00 70,300.00 Drill 42" nominal dia. surface bomhole to 2 30' Feet 30 $200.00 $6,000.0( $350.b0 $10,500.00 $200.00 6,000.00 Furnish/install nominal 36" dia. 5/16" steel 3 casing Feet 30 $100.00 $3,000.0( $100.00 $3,000.00 $200.00 6,000.0(; Drill/log/sample 12" nominal dia. pilot hole 4 from 30' to total depth. Feet 720 $120.00 $86,400.0( $90.00 $64,800.00 $60.00 43,200;0~ Ream pilot hole to 2" nominal dia. Production borehole frame 30' to total 5 well depth. Feet 460 $35.00 $16,100.0~ $40.00 $18,400.00 $40.00 18,400.00 Furnish and Install: SA Blank well casin~ Feet 180 $25.00 $4,500.0~ $39.00 $7,020.00 $45.00 8,100.00 SB Dissimilar Metal Co~,=~[or Feet 5 $250.00 $1,250.0(~ $460.00 $2,300.00 $420.00 2,100.00 SC Stainless steel well screen Feet 240 $100.00 $24,000.0(~ $155.00 $37,200.00 $167.00 40~080.00 SD Blank stainless steel well casing Feet 60 $130.00 $7,800.00 $166.00 $9,960.00 $178.00 10,680.00 6E Stainless steel well cellar Feet 10 $155.00 $1,550.0(3 $166.00 $1,660.00 $205.00 2,050.00 6F Bo~oi;; plu~:18" nominal dia.,Type 304 LS I $500.00 $500.00 $440.00 $440.00 $500.00 500.00 6G Water-ti~lht well cover LS I $500.00 $500.00 $1,000.00 $1,000.00 $1,500.00 1,500.00 7 Gravel fill pipe Feet 180 $5.00 $900.00 $4.00 $720.00 $3.00 540.00 8 Soundin~l tube Feet 185 $8.00 $1,460.00 $3.00 $555.00 $3.00 555.00 9 A53 Grade B steel casing centralizers Set I $50.00 $50.00 $40.00 $40.00 $50.00 50.00 10 Stainless steel casing centralizers Sets 5 $75.00 $375.00 $110.00 $550.00 $100.00 500.00 3000- lb. 11 Graded sand filter pack sack 33 $400.00 $13,200.00 $420.00 $13,860.00 $750.00 24,750.00 100-lb 12 Fine sand transition seal sack T $30.00 $210.00 $35.00 $245.00 $12.00 84.00 50-lb. I 13 Bentonita transition ssal sack 67 $20.00 $1,340.00 $20.00 $1,340.00 $14.00 938.00 14 Sand-cement annular seal CY 24 $250.00 $6,000.00 $300.00 $7,200.00 $250.00 6,000.00 Polymer drilling fluid: Bamid-IDP POLY- 15 BORE Pails 12 $150.00 $1,800.0( $120.00 $1,440.00 $110.00 1,320.00 Furnish/instal/remove formation testing 16 tool Settings 5 $3,000.00 $15,000.0( $3~000.00 $15,000.00 $5,000.00 25,000.00 Air-lift pump zone test interval for approx 17 4 hours per setting Hours 20 $200.00 $4,000.0( $250.00 $5,000.00 $300.00 6,000.00 Pump zone test interval at appmx 50 gallons per minute for apprex 8 hours per 18 setting Hours 40 $150.00 $6,000.0(; $150.00 $6,000.00 $300.00 12,000.00 Furnish and install temporary bentonite 50-lb. 19 seal sack 120 $15.00 $1,800.0£ $16.00 $1,920.00 $14.00 1,680.00 Furnish and install temporary fine sand 100-lb. 20 seal sack 15 $30.00 $450.0C $30.00 $450.00 $12.00 180.00 3000-lb. 21 Furnish and install temporary filter pack sack 11 $100.00 $1,100.0C $300.00 $3,300.00 $250.00 2,750.00 Stand-by time to maintain fluid level in 22 borehole awaiting lab report Hours 120 $10.00 $1,200.0C $10.00 $1,200.00 $100.00 12,000.00 23 Sodium Hypochlodte Gallons 26 $5.00 $130.0C $5.00 $130.00 $3.00 78.00 24 Tremie sodium hypochlorite solution Hours 4 $250.00 $1,000.0C $250.00 $1,000.00: $300.00 1,200.00 Furnish and install eductor pipe and 25 aidine, evacuate well b~, aidiff Hours 4 $250.00 $1,000.00 $250.00 $1,000.00 $300.00 1,200.00 Furnish/install/remove high velocity 4- 26 nozzle iettin~ tool. LS 1 $1,200.00 $1,200.00 $1,500.00 I $1,500.00 $2,000.00 2,000.00 27 Water jet well screens Hours 12 $250.00 $3,000.00 $200.00 $2,400.00 $300.00 3,600.00 Furnish, install and remove double-flange 28 swabbing tool LS 1 $1,200.00 $1,200.00 $3,600.00 $3,600.00 $1,500.00 1,500.00 Double swab and aidift pump the well 29 screen. Hours 8 $250.00 $2,000.00 $250.00 $2,000.00 $300.00 2,400.00 30 Air-lift pump and surge well Hours 12 $250.00 $3,000.00 $150.00 $1,800.00 $300.00 3,600.00 Furnish, install, test, operate, maintain 31 and removetest pump and motor, etc. LS $6,000.00 $6,000.00 $6,500.00 $6,500.00 $18,000.00 18,000.00 Develop the well by turbine pumping and test the spray irrigation field at design 32 capacity. Hours 8 $130.00 $1,040.00 $150.00 $1,200.00 $200.00 1,600.00 33 Perform Step-Drawdown test. Hours :12 $130.00 $1,560.00 $150.00 $1,800.00 $200.00 2,400.00 34 Recovery time stand-by betw tests. Hours 24 $80.00 $1,920.00 $80.00 $1,920.00 $100.00 2,400.00 35 Perform constant discharge test. Hours 48 $130.00 $6,240.00 $150.00 $7,200.00 $200.00 9,600.00 36 EDCEMD Well Permit Appl. Fees. Well 1 $392.00 $392.00 $392.00 $392.00 $392.00 392.00 37 Sound Barriers LS I $12,000.00 $12,000.0( $11,000.00 $11,000.00 $10,000.00 10,000.00 38 Geophysical logging surveys per, D v 18, LS 1 $3,000.00 $3,000.0( $2,500.00 $2,500.00 $6,000.00 6,000.00 39 Plumbness and Ali~lnment Test LS 1 $1,000.00 $1,000.0( $1~000.00 $1,000.00 $1~000.00 1,000.00 BA YVIEW, HELEN, AND SOUTH UPPER TRUCKEE WELLS DRILLING PROJECT 2004 BID SUMMARY ~'rEM DESCRIPTION UNIT QTY. Unit Price Amount Unit Price A~mount Unit Price Amount ~40 . Color video-scan survey LS I $17000.00 $1,000.00 $900.00 $900.00 $1,000.00 1,000.00 41 Fluids containment, haulin~l and disposal Gallons 33,000 $0.75 $24,750.00 $0.40 $13,200.00 $1.00 33,000.00 Cuttings containment, hauling and 42 disposal. Tons 164 $100.00 $16,400.00 $100.00 $16,400.00 $128.00 20,992.00 Provide, install, maintain, and remove 43 temporary spray irri~lation s,/stem, etc. LS 1 $20,000.00 $20,000.00 $22~000.00 $227000.00 $88,000.00 88,000.00 Continuous on-site monitoring of spray 44 ird~lation system dischar~les. Hours 72 $50.00 $3,600.00 $60.00 $4,320.00 $100.00 7,200.00 45 Provide 300 LF of erosion control fencin~ LS I $1,000.00 $1,000.00 $1,000.00 $1,000.00 ! $1~000.00 1,000.00 Install and ramove 300 LF of erosion ,46 control fencin~l as directed LF 300 $3.00 $900.00 $3.00 $900.00 $7.00 2,100.00 Temporary fill pilot hole w/1/4" graded 147A l~ravel. CY 45 $50.00 $2,250.00 $170.00 $7,650.00 $20.00 900.00 ¢7B Fill and seal well with sand cement CY 32 $200.00 $6,400.00 $180.00 $5,760.00 $110.00 3,520.00 Subtotal for Bayvlew Portlor $360,295.00 $392~172.00 527,939.00 HELEN WELL PORTION 48 Mobilization/demobilization LS I $31,808.00 $31,808.00 $70,000.00 $70,000.00 $70,300.00 70,300.00 Drill 36" nominal dia. surface borehole to ¢9 20! Feet 20 $200.00 $4,000.00 $350.00 $7,000.00 $200.00 4,000.00 Furnish/install nominal 30" dia. 114" steel 50 casin~l Feet 20 $100.00 $2,000.00 $100.00 $2,000.00 $200.00 4,000.00 Drill/log/sample 12" nominal dia. pilot hole 51 from 20' to total depth. Feat 480 $120.00 $57,600.00 $90.00 $43,200.00 $60.00 28,800.00 Ream pilot hole to 2" nominal dia. Production borehole frome 30' to total 52 well depth. Feet 410 $35.00 $14,350.00 $40.00 $16,400.00 $40.00 16,400.00 ,Furnish and Install ~ ~ ~ ~ ~ ~ 153A Blank well casin~l Feat 250 $25.00 $6,250.00 $31.00 $7~750.00 $41.00 10,250.00 53B Dissimilar Metal Connector Feat 5 $250.00 $1,250.00 $450.00 $2~250.00 $420.00 2,100.00 53C Stainless steal well screen Feet 150 $100.00 $15,000.00 $135.00 $20,250.00 $147.00 22,050.00 53D Blank stainless steel well casin~l Feet 20 $130.00 $2,600.00 $145.00 $2,900.00 $160.00 3,200.00 53E Stainless steelwellcellar Feet 10 $155.00 $1,550.00 $180.00 $1,800.00 $184.00 1,840.00 53F Bottom plug:16" nominal dia.,Type 304 LS I $500.00 $500.00 $440.00 $440.00 $500.00 500.00 53G Water-tight well cover LS I $500.00 $500.00 $1,000.00 $1,000.00 $1,500.00 1,500.00 54 Gravel fill pipe Feet 250 $~5~00 $1,250.00 $4.00 $1,000.00 $3.00 750.00 55 Sounding tube Feet 255 $8.00 $2,040.00 $3.00 $765.00 $3.00 765.00 56 A53 Grade B steel casing centralizers Set 1 $50.00 $50.00 $40.00 $40.00 $50.00 50.00 57 Stainless steel casing centralizers Sets 3 $75.00 $225.00 $110.00 $330.00 $100.00 300.00 3000- lb. 58 Graded sand filter pack sack 17 $400.00 $6,800.00 $420.00 $7,140.00 $750.00 12,750.00 100-lb 59 Fine sand transition seal sack 5 $30.00 $150.00 $35.00 $175.00 $12.00 60.00 50-lb. 60 Bentonite transition seal sack 49 $20.00 $980.00 $20.00 $980.00 $14.00 686.00 61 Sand-cement annular seal CY 22 $250.00 $5,500.00 $300.00 $6,600.00 $250.00 5,500.00 Polymer ddlling fluid: Baroid-IDP POLY- 62 BORE Pails 9 $150.00 $1,350.00 $120.00 $1,080.00 $110.00! 990.00 Fumish/instal/remove formation testing 63 tool Settings ,5 $3,000.00 $15,000.00 $3,000.00 $15,000.00 $5,000.00 25,000.00 Air-lift pump zone test interval for approx 64 4 hours per setting Hours 20 $200.00 $4,000.00 $250.00 $5,000.00 $300.00 6,000.00 Pump zone test interval at approx 50 gallons per minute for approx 8 hours per 65 setting Hours 40 $150.00 $6,000.00 $150.00 $6,000.00 $300.00 12,000.00 Fumish and install temporary bentonite 50-lb. 66 seal sack 120 $15.00 $1,800.00 $16.00 $1,920.00 $14.00 1,680.00 Furnish and install temporary fine sand 100-lb. 67 seal sack 15 $30.00 $450.00 $30.00 $450.00 $12.00 180.00 3000-lb. 68 Furnish and install temporar~ filter pack sack 11 $100.00 $1,100.00 $300.00 $3,300.00 $250.00 2,750.00 Stand-by time to maintain fluid level in 69 borehole awaiting lab report Hours 120 $10.00 $1,200.00 $10.00 $1,200.00 $100.00 12,000.00 70 Sodium Hypochlorite Gallons 13 $5.00 $65.00 $5.00 $65.00 $3.00 39.00 71 Tremie sodium h~/pochlorite solution Hours 4 $250.00 $1,000.00 $250.00 $1,000.00 $300.00 1,200.00 Fumish and install eductor pipe and 72 aidine, evacuate well by aidift Hours 4 $250.00 $1,500.00 $250.00 ! $1,000.00 $300.00 1,200.00 Furnish/install/remove high velocity 4- 73 nozzle jetting tool. LS 1 $1,200.00 $1,200.00 $1,500.00 $1,500.00 $2,000.00 2,000,00 74 Water jet well screens Hours 7.5 $250.00 $1,875.00 $200.00; $1,500.00 $300.00 2,250.00 BA YVIEW, HELEN, AND SOUTH UPPER TRUCKEE WELLS DRILLING PROJECT 2OO4 BID Sl.I MMARY I~EM DESCRIPTION UNIT QTY. Unit Price Amount Unit Price Amount Unit Price Amount Furnish, install and remove double-flange 75 swabbin~ tool LS I $1,200.00 $1,200.00 $2~925.00 $2,925.00 $1,500.00 1,500.00 Double swab and airlift pump the well 76 screen. Hours 5 $250.00 $1,250.00 $250.00 $1 ~250.00 $300.00 1,500.00 77 .. Air-lift pump and surge well Hours 7.5 $250.00 $1,875.00 $150.00 $1,125.00 $300.00 2~250.00 Furnish, install, test, operate, maintain 78 and remove test pump and motor, etc. LS I $6,000.00 $6,000.00 $6,500.00 $6,500.00 $18,000.00 18,000.00 Develop the well by turbine pumping and test the spray irrigation field at design 79 . capacity. Hours 8 $130.00 $1,040.00 $150.00 $1,200.00i $200.00 1~600.00 80 Perform Step-Drawdown test. -Iours 12 $t30.00 $1,560.00 $150.00 $1,800.00 $200.00 2,400.00 81 Recovery time stand-by betw tests. Hours 24 $80.00 $1,920.00 $80.00 $1,920.00 $100.00 2,400.00 82 Perform constant discha~e test. Hours 48 $130.00 $6,240.00 $150.00 $7,200.00 $200.00 9,600.00 83 EDCEMD Well Permit AppI. Fees. Well 1 $392.00 $392.00 $392.00 $392.00 $392.00 392.00 84 Sound Barriers LS I $12,000.00 $12,000.00 $11,000.00 $11,000.00 $10,000.00 10,000.00 Geophysical logging surveys per Div. 18, 85 Section 12C LS 1 $3,000.00 $3,000.00 $2,500.00 $2,500.00 $6,000.00 6,000.00 86 Plumbness and Ali~lnment Test LS 1 $1,000.00 $1,000.00 $900.00 $900.00 $1,000.00 1,000.00 87 Color video-scan survey LS I $1,000.00 $1,000.00 $900.00 $900.00 $1,000.00 1,000.00 88 Fluids containment, haulin~! and disposal Gallons 25,000 $0.75 $18,750.00 $0.40 $10,000.00 $1.00 25,000.00 Cuffings containment, hauling and 89 disposal. Tons 99 $100.00 $9,900.00 $100.00 $9,900.00 $128.00 12,672.00 Provide, install, maintain, and remove ~)0 temporary spray irfi~laflon system, etc. LS 1 $20,000.00 $20,000.00 $18,500.00 $18,500.00 $55,000.00 55,000.00 Continuous on-site monitoring of spray 91 irrl~)ation system dischar~les. Hours 72 $50.00 $3,600.00 $60.00 $4,320.00 $100.00 7,200.00 92 Provide 300 LF of erosion control fencinCj LS 1 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 1,000.00 Install and remove 300 LF of erosion 93 control fencin~t as directed LF 300 $3.00 $900.00 $3.00 $900.00 $7.00 2,100.00 Temporary fill pilot hole w/1/4" graded B4A gravel. CY 30 $50.00 $1,500.00 $170.00 $5,100.00 $20.00 600.00 B4B Fill and seal well with sand cement CY 23 $200.00 $4,600.00 $180.00 $4,140.00 $110.00 2,530.00 Subtotal for Helen Portion: $289,170.00 $324~507.00 416,834,00 SOUTH UPPER TRUCKEE PORTION 95 Mobilize/demobilize LS 1 $31,808.00 $31,808.00 $50,000.00 $50,000.00 $67,842.00 67,842.00 Drill 32" nominal dia. Surface borehole to 961 20' Feet 20 $200.00 $4,000.00 $350.00 $7,000.00 $200.00 4,000.00 Furnish/install nominal 26" dia. 1.25" steel 97 casing Feet 20 ~100.00 $2,000.00 $100.00 $2,000.00 $200.00 4,000.00 Drill, log and sample min. 12" moninal 98 dia. Pilot hole Feet 330 $120.00 $39,600.00 $90.00 $29,700.00 $60.00 19,800.00 99 Ream pilot hole to 24" nominal dia. Feet 210 $35.00 $7,350.00 $40.00 $8,400.00 $40.00 6,400.00 Fumish/install balnk well casing: 14" 100A nominal dia. Feet 130 $25.00 $3,250.00 $27.00 $3,510.00 $33.00 4,290.00 Furnish/install dissimilar metal connector: 100B 5' section of 14" nominal dia. Feet 5 $250.00 $1,250.00 $450.00 $2,250.00 $420.00 2,100.00 Furnish/install stainless steel well screen 100C 14" nominal dia. Feet 70 $100.00 $7,000.00 $95.00 $6,650.00 $111.00 7,770.00 Furnish/install blank stainless steel well 100D casing: 14" nominal dia. Feet 20 $130.00 $2,600.00 $125.00 $2,500.00 $140.00 2,800.001 Furnish/install stainless steel well cellar: 100E 14" nominal dia. Type 304... Feet 10 $155.00 $1,550.00 $145.00 $1,450.00 $160.00 1,600.0¢ Furnish/install bottom plug: 14" nominal 100F dia. T~,pe 304... LS 1 $500.00 $500.00 $440.00 $440.00 $500.00 500.0(: 100G Furnish/install water-tight well cover LS 1 $500.00 $500.00 $900.00 $900.00 $1,500.00 1,500.0C 101 Fumish/install cjravel fill pipe Feet 125 $5.00 $625.00 $4.00 $500.00 $3.00 375.0C 102 Fumish/install soundin~l tube Feet 130 $8.00 $1,040.00 $3.00 $390.00 $3.00 390.0{: Furnish/install A53 Grade B steel casing 103 centralizers Set 1 $50.00 $50.00 $40.00 $40.00 $50.00 50.0(: Furnish/install stainless steel casing centralizers, 5/16x2", Type 304 SS, 30" 104 long guides Sets 2 $75.00 $150.00 $110.00 $220.00 $100.00 200.0(: Furnish/install graded sand filter pack: Oglebay Norton-8x16 Colorado Silica 105 Sand 3,000 lb., 8 $400.00 $3,200.00 $420.00 $3,360.00 $750.00 6,000.00 Furnish/install fine sand transition seal: Oglebay Norton-30x70 Colorado Silica 106 Sand 100-lb sa 5 $30.001 $150.00 $35.00 $175.00 $12.00 60.00 BA YVIEW, HELEN, AND SOUTH UPPER TRUCKEE WELLS DRILLING PROJECT 20O4 ~_ID SUMMARY I'rE~M DESCRIPTION UNIT QTY. Unit Price Amount Unit Price Amount Unit Price Amount Fumish/install bentonite transition seal: 3/8" graded sodium bentonite 107 HOLEPLUG 50-lb sa( 44 $20.00 . $880.00 $20.00 $880.00 $14.00 616.00 Furnish/install sand-cement annular seal: 108 Sierra Tahoe Ready Mix Number S15 CY 10.5 $250.00 $2,625.00 $300.00 $3~150.00 $250.00 2T625.00 Polymer drilling fluid: Baroid-IDP Poly- 109 Bore Pails 4 $150.00 $600.00 $120.00 $480.00 $110.00 440.00 FumislVinstall/remove formation testing 110 tool Settin~ls 5 $3,000.00 $15,000.00 $2,800.00 $14,000.00 $5T000.00 25,000.00 ..... Airlift pump zone test interval for approx. 111 4 hrs/settin~ Hours 20 $200.00 $4,000.00 $250.00 $5,000.00 $300.00 6,000.00 Pump zone test interval at about 50 112 ~als./minute appmx 8 hrs Hours 40 $150.00 $6,000.00 $150.00 $6,000.00 $300.00 12~000.00 113 Furnish/install temp. bentonite seal 50-lb sa( 120 $15.00 $1,800.00 $16.00 $1,920.00 $14.00 1,680.00 114 Furnish/install tamp. fine sand seal 100-lb sa 15 $30.00 $450.00 $30.00 $450.00 $12.00 180.00 Fumish/install temp. filter pack: Silica 115 Resources 3~000-1b. 11 $100.00 $1,100.00 $300.00 $3,300.00 $250.00 2,750.00 Stand-by time for maintaining fluid level in 116 borehole Hours 120 $10.00 $1,200.00 $10.00 $1,200.00 $100.00 12,000.00 117 Sodium Hypochlorite (12.5%) Gallons 5 $5.00 $25.00 $5.00 $25.00 $3.00 15.00 118 Tmmie sodium h~/pochlodte solution Hours 4 $250.00 $1,000.00 $250.00 $1,000.00 $300.00 1,200.00 119 Furnish/install eductor pipe and airline Hours 4 $250.00 $1,000.00 $250.00 $1,000.00 $300.00 1,200.00 Furnish/install and remove high velocity 4- 120 nozzle ietting tool LS 1 $1,200.00 $1,200.00 $1,500.00 $1,500.00 $2,000.00 2,000.00 121 Water-~et well screens Houm 3.5 $250.00 $875.00 $150.00 $525.00 $300.00 1,050.00 Fumish/install/remove double-flange 122 swabbing tool LS ~ I $1,200.00 $1,200.00 $2,500.00 $2,500.00 $1~500.00 1,500.00 Double swab and airlift pump the well 123 screen Hours 2.5 $250.00 $625.00 $250.00 $625.00 $300.00 750.00 124 Aidift pump and surge the well. Hours 3.5 $250.00 $875.00 $150.00 $525.00 $300.00 1,050.00 Furnish/install/test/operate/maintain/ remove: test pump & motor, check valve, 125 [wo 1" PVC sounding tubes, etc. LS 1 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $18,000.00 18,000.00 Develop the well by turbine pumping and test the discharge system at design 126 capacit~ Hours 8 $130.00 $1,040.00 $150.00 $1,200.00 $200.00 1,600.00 127 Perform Step-Drawdown test. Hours 12 $130.00 $1,560.00 $150.00 $1,800.00 $200.00 2,400.00 128 Recover~ Time Stand-by between tests Hours 24 $80.00 $1,920.00 $80.00 $1,920.00 $100;00 2,400.00 12~ Perform Constant discharge test. Hours 48 $130.00 $6,240.00 $150.00 $7,200.00 $200.00 9,600.00 13C EDCEMD Well Permit application fees Well I $392.00 $392.00 $392.00 $392.00 $392.00 392.00 131 Sound barriers LS 1 $12,000.00 $12,000.00 $10,000.00 $10,000.00 $10,000.00 10,000.00 Geophysical logging surveys, as per 132 Division 18, Sect 12C LS I $3,000.00 $3,000.00 $2,500.00 $2,500.00 $6,000.00 6,000.00 133 Plumbness and Alignment Test LS I $1,000.00 $1,000.00 $800.00 $800.00 $1,000.00 1,000.00 134 Color video-scan survey LS I $1,000.00 $1,000.00 $900.00 $900.00 $1,000.00 1,000.00 135 Fluids containment, hauling and disposal Gallons 11,500 $0.75 $8,625.00 $0.40 $4,600.00 $1.00 11,500.00 Cuttings containment, hauling and 136 disposal Tons 54 $100.00 $5,400.00 $100.00 $5,400.00 $128.00 6,912.00 Provide/install/maintain/remove temp. 137 discharge system etc. LS I $2,000.00 $2,000.0C $4,000.00 $4,000.00 $15,000.00 i 15,000.00 Continuous on-site monitoring of 138 dischar~le system effluent Hours 72 $50.00 $3,600.00 $60.00 $4,320.00 $100.00 I 7,200.00 139 Provide 300 LF of erosion control fencing LS 1 $1,000.00 $1,000.0(~ $1,000.00 $1,000.00 $1,000.00 1,000.00 Install/remove 300 LF of erosion control 140 fencing LF 300 $3.00 $900.0(~ $3.00 $900.00 $7.00 2,100.00 141A Temp. fill pilot hole w/1/4" graded gravel CY 20 $50.00 $1,000.0C $170.00 $3,400.00 $20.00 400.00 141B Fill and seal well with sand cement grout CY 9 $200.00 $1,800.0C $180.00 $1,620.00 $110.00 990.00 SUBTOTAL OFSOUTH UPPER TRUCKEE PORTION $205,555.0~] $221,517.00 301,227.00 TOTAL BID ITEMS t-141B ~855~020,00 ~938~196.00 IT246~000.00 Deviations/Omissions: __ Beylik Drilling, Inc. Took the spec book apart and inserted pages. South Tahoe Public Utility District General Manager D/rectors Cathie I~ecker Jame~ I~ Jone~ Mary Lou Morabacher Ouane Wallace Eric 5chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM NO. 6.d TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: April 15, 2004 ITEM - PROJECT: Highway 50 2004 Waterline Replacement Project REQUESTED BOARD ACTION' Award bid to the lowest responsive, responsible bidder. DISCUSSION: The Highway 50 2004 Waterline Replacement Project consists of installing approximately 6,000 If of 14-inch water main in Highway 50 from Winnemucca to B Street. Seven general contractors attended the mandatory pre-bid meeting on April 7. Bids will be opened April 14. A summary of all bids, along with staff recommendation will be distributed prior to, and at the Board meeting. SCHEDULE: As soon as possible COSTS: $1.4 million ACCOUNT NO:2029-8355/H50WWY $448,353 (03-04), $500,000 (04-05) BUDGETED AMOUNT REMAINING: ATTACHMENTS: To be distributed prior to, and at the Board meeting CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Telephone: (530)544-6474 Fax: Memorandum (530)541-0614 Date: To: From: Subject: April 14, 2004 Board Members, Richard Solbrig, Paul Sciuto Heidi Donovan, Contracts Administrator Highway 50 - 2004 Waterline Replacement Project At 2:00 o'clock this afternoon we received and opened three (3) sealed bids for the above-referenced project. Bids ranged from $1,354,558.85 to $1,498,375. The engineer's estimate was $1,246,720. See attached spreadsheet for full breakdown of each bid. A careful review and analysis of each bid showed a couple deviations/omissions in the bids. These have been noted in the attached Bid Summary. Nicholas Construction is the apparent Iow bidder. Nicholas Construction's bid had a very minor deviation. Nicholas Construction's written bid amount is $60 higher than what it actually calculates out to be. Their written bid is $1,354,558.85. It is respectfully requested that this deviation be waived by the Board. I contacted the Contractors License Board and was given the following information: > License Number 676951 is current and active and expires 9/30/05. ~ The company is a partnership. > Nicholas Construction holds a Class A- General Engineering license. South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 0 00000[~ 00 0 0 00 0 '.. ~ 00 0 000 oooo oo o ooojo ~. ;;;"' b bb :.:': o ooo . oool o 8~ .: · o o oo ooooo o o ~ oo ''.' ' ~ o o o 0 00' ' · 0 000 0 ~oo~o~ooo o o oo~o -. ' o oo · o 8888© 8 0:88 8 8 8 8888 o ~.' ' :~ ooo · ' 0 O0 ; 0 000 ~8~~~~oooo oo oo ~8~©o . .. ,o~ oo°°.':' o° 888 ooooo 8 8 oooo · ....: General Manager South Tahoe Public Utility DiStrict Cathie Becket James R. Jones Mary Lou Mo~bacher Ouane Wallace Eric 5chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM NO. 6.e TO: FROM: MEETING DATE: ITEM - PROJECT: Board of Directors Jim Hoggatt, Construction Manager/Engineer April 15,2004 Materials Testing and Construction Inspection Services REQUESTED BOARD ACTION: Approve staff recommendation for additional inspection and testing services for the 2004 construction season in the estimated amount of $200,000. DISCUSSION: Staff is currently reviewing four RFQ's (Request for Qualifications) to provide a materials testing and inspection services technician to assist the Engineering Department for the 2004 construction season. Staff will distribute a recommendation prior to, and at the Board meeting. SCHEDULE: As soon as possible COSTS: $200,000 ACCOUNT NO: See attached account numbers BUDGETED AMOUNT REMAINING: ATTACHMENTS: To be distributed prior to, and at the Board meeting CONCURRENCE WITH REQUESTED ACTION: GENERALMANAGER: YES ,'~.~.,~ CHIEF FINANCIAL OFFICER: yES~~Z~]~. NO NO CATEGORY: Water & Sewer outh Tahoe l ublic C]tility District Memorandum T~jchard l~olbri=¢, General Manacer Board Members Tom Comte James T~ Jones Mary bou Mosbacher Duane WallaCe EriC ¢'chaFer Date: April 14, 2004 To: Board Members From: Jim Hoggatt Subject: Board Agenda for April 15, 2004 action Item 6e Staff received responses to our Request For Proposals from Stantec, Wood Rodgers, Mactec and Amec to provide materials testing and an inspection technician for the 2004 construction season. Staff requested they provide a proposal to furnish a materials testing and inspection technician for 50 hours a week from May 3 to November 1,2004, including the resume of the technician they intended to furnish. The difference in the proposals fell within 10% of each other. Staff has completed its review and recommends that the Board approve our use of Stantec. The technician Stantec has proposed is Mike Magee. As you may recall Mr. Magee used to be with AMEC and has worked with us for the past 6 years. He is the main reason we have selected Stantec. Mr. Magee is very familiar with our process and his knowledge of the testing requirements cannot be matched. The schedule for the construction season is as follows: B Line Phase III: May 3 Through June 14 contractor will work double shifts to get to complete the work in Hwy 89. We intend to have Rich Vonderscher work the day shift and Mike Magee the night shift. After June 14 the contractor intends to work only day shift so Rich Vonderscher will complete the project. The Gardner Mountain Sewer Pump Station, Cornelian Water Booster Pump Station, Elks Club Well Control Building, Sludge Handling and Odor Control Proiect, and Bakersfield Well Treatment projects will be active from now until mid-June to July 1. We intend to use Tim Rieger and myself or Nick to complete these projects. South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 The Highway 50 - 2004 Waterline Replacement project will start in early June with all the work being done between 7 p.m. and 6 a.m. When this project starts we intend to use Tim Rieger as the inspector. The Sodium HypoChlorite Conversation and Customer Service Facility projects should start mid-June to July 1. When these projects start we intend to use Mike Magee for the testing and inspection. As you can see this is a very tight schedule but we feel we can cover everything with just one outside inspector. South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 1 - 9098-8828/BLNIII 2 - 2029-8355/H50WWY 3 -- 1029-7049/BLEACH 4-- 2029-8401/DSTHDQ BUDGET: 5- 2029-8438/BSCORN BUDGET: 6- 1029-8238/GMTSPS BUDGET: 7 - 2029-7046/BKRTRT BUDGET: BUDGET: (3,766,245) 2003/04; (1,266,022) 04/05 BUDGET: 448,353 2003/04; 500,000 04/05 BUDGET: $0 810,144 2003/04; 4,864,704 04/05 (124,043) (160,488) (996,749) PAYMENT OF CLAIMS FOR APPROVAL 4/15/2004 REVISED Payroll 4/14/04 Payroll 4/2/04 Total Payroll 321,391.98 2,737.46 324,129.44 BNY Western Trust Company Cost Containment - health care payments Hatch & Parent -legal services Total Vendor EFT 0.00 98,561.42 0.00 98,561.42 Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable 174,714.45 183,004.70 671.17 4,797.38 363,187.70 785,878.56 Grand Total Payroll EFTs & Checks 04/14/04 EFT EFT EFT EFT EFT EFT CHK EFT EFT CHK AFLAC Medical & Dependent Care CA Employment Taxes & W/H Federal-Employment Taxes & W/H CALPERS Contributions ManuLife Pension Loan Payments Orchard Trust Deferred Comp Stationary Engineers Union Dues United Way Contributions Employee Direct Deposits Employee Paychecks Adjustments Sub-total 3,209.62 14,561.24 74,183.80 41,588.22 4,663.23 11,527.74 1,560.89 110.00 148,554.54 21,432.70 321,391.98 Payroll EFTs & Checks EFT EFT EFT EFT EFT EFT CHK EFT EFT CHK AFLAC Medical & Dependent Care CA Employment Taxes & W/H Federal-Employment Taxes & W/H CALPERS Contributions ManuLife Pension Loan Payments Orchard Trust Deferred Comp Stationary Engineers Union Dues United Way Contributions Employee Direct Deposits Employee Paychecks Adjustments. Total 04/02/04 0.00 109.41 843.66 0.00 0.00 0.00 0.00 0.00 0.00 1,784.39 0.00 2,737.46 South Tahoe P.U.D. 04 /15/04 PAYMENT OF CLAIMS REPORT 04/02 2004 - 04/15/2004 PP 1 THU, APR 15, 2004, 8:29 AM - -req: CAROL N -- -leg: GL JL- -loc: CNSITh - -- -fob: 301746 #J10416 - -per: 09 <1.07 > - -wort id: PC Default Selectici: Check Stock ID: AP ; Check Types: MI,HW,RV,VH Vendor Narre Account # alt A C W A SERVICES CCRP (AS2) 10 -00 -2530 10 -05 -4304 20 -05 -4304 30 -00 -6744 AFLAC A -1 CHEMICAL INC A -1 GLASS SERVICE INC 10 -00 -2538 10 -00 -0422 10 -05 -6011 20 -05 -6011 ALPEN SIERRA CDFFEE C CNIPANY 10 -00 -6520 20 -00 -6520 ANGUS- HAMER. 1\EIWCERICIU ARAMIARK UNIFCRM SERVICES ARERA2ECUS FINE FRAMING A9CCM HAS= LEASIN3 GENERAL & ADENISIRATICN EQUPMENT TIPMENT REPAIR SPI R FUNDED INSURANCE GENERAL & AtMLNISIRATICN GENERAL & ALMINISIRATICN E2TIAvENT REPAIR EQUIPMENT REPAIR GENERAL & AUVII NISIRATTGN GENERAL & ALMINISIRATIGN 20 -37 -8570 INECRMTICN SYSTEMS 10 -00 -2518 GENERAL & AUvD ISIRATICN 10 -39 -4820 FINANCE 20 -39 -4820 FINA KE 10 -38 -5020 CUSICMER SERVICE 20 -38 -5020 QEICMER SERVICE Descripticn EMPLOYEE VISION INS VISION VISION EXCESS INS SFI F ThisuRED MEa Check 'Ibt-al AFZAC 1.hh DFDUCIICN Check Tbtal : JANITORIAL SUPPI E VfNICR kIlV�tal: AUICM TIVE AUILNDTIVE Check Tbtal: SUPPLIES SUPPLIES Check Tot al : FIREWALL, Cn,TE AY APPLIANCE Check Tbtal : tNIFC RM/R ES /TO ELS PAYABLE Check Tbt-al OrrICE SUPPLIES 01 ICE SUPPLIES Check Tbt-al : EXIFMEN T RFNML /LEASE EQUIPMENT RFN] Check Tbta1: Amount Check # Type 2,458.40 10.98 10.97 233.83 2,714.18 00056324 P4J 115.00 115.00 00056325 W7 71.73 71.73 00056326 M' 160.38 160.37 320.75 00056327 Ma 94.37 94.38 188.75 00056328 M' 6,057.73 6,057.73 00056329 MW 1,132.29 1,132.29 00056330 MW 29.82 29.82 59.64 00056331 M1 67.43 67.43 134.86 00056332 MJ S o u t h Tahoe P.U.D. 04 /15/04 PAYMENT O F CLAIMS REPORT 04/02/2004-04/15/2004 THU, APR 15, 2004, 8:29 AM - -req: C LYN -- -leg: CL JL- -10 : CNS1'1E-- - -job: 301746 #J10416 - -pig: a15.09 <1.07 >-- report id: Eefault Selection: Check Stock ID: AP ; Check Types: MAI,HW,RV,VH Verrcbr Narre Acoa_mt # Department ASPEN PLISHERS INC. AVISTA UTILITIES AVISTA =TIES B S K ANALYTICAL LABS BASIC LABORATORY INC. BAY TOOL & SUPPLY INC BERRY -BEY INEUSTRIES BERRY -BEY IlVIJt SIR ES 10 -39 -4830 FINANCE 20 -39 -4830 FINANCE 10 -37 -4920 INFORMATION SYSTEMS 20 -37 -4920 INFORMATION SYSTEMS 10 -00 -6350 GENERAL &AEMENISIRATICN 20 -00 -6350 GENERAL & AEND ISIRATICN 20 -29 -8401 ENGINEERING 20 -07 -6110 LABORATORY 10 -07 -6110 LABORATORY 10 -00 -0421 10 -00 -0423 10 -00 -0415 10 -02 -4620 20 -02 -4620 10 -00 -0415 COAL & AIIMINISIRATICN GENERAL & AlXINISIRATICN COAL & AIIKINISIRATTCN REPS PIMPS COAL & ALMINISIRATICN Descripticn SUBSCRIp1'1CN5 ETENSE SLESCRIPl1CNS EXPEI\EE PRINTIND PRINTILZ NATURAL CAS NATURAL CPIS Check Total: Check Total: CUSTaAER SERVICE CENTER Check Total: Vendor Total: N KNTICRINU Check Total: Check Total: SHOP SUPPLY INVENTORY SMALL TOMS INVENTORY Check Total: C7190LINE IlVIFNIC ' DIESEL, DIESEL Check Total: CASC INF' IlWENIC RC Check Tbta1 : Vend= Total: Arrrx.nmt Check # Type 0.00 0.00 49.30 49.29 98.59 00056333 PST 179.07 486.99 666.06 00056334 Ma 886.44 886.44 00056335 MW 1,552.50 7,890.00 7,890.00 00056451 MCI 180.00 180.00 00056336 M'J 72.79 294.37 367.16 00056337 MV 1,561.56 355.08 205.31 2,121.95 00056338 M' 1,282.71 1,282.71 00056452 M' 3,404.66 S uth Tahoe P.U.D. 04/15/04 PAYMENT OF CLAIMS REPORT 04/212(‘2004-04/15/2004 C� 3 THU, APR 15, 2004, 8:29 AM - -req: �LYtT - - -1�: GL JL - -loc: CI\ISX1E - -- -dab: 301746 #J10416 - -prcg: 09 <1.07 >- -resort id: PC Default Selecticn: Check Stock ID: AP ; Check Types: NW,HnN,RV,VH verrbr Narre Account # alt BI STATE PROPANE 10 -01 -6360 UNCERCROUND REPAIR BIND MATERIALS 10 -28 -6042 ALPINE ctUIIY 20 -01 -6052 UNEERCRaND REPAIR MAKES MUSE 10 -21 -6520 AIIMINISIRATICN 20 -21 -6520 ALMI NISIRATICN RT IF R1LT TEMP PERSC \TEL BOISE CASCADE BOYLE IIMINE RIM OORP 10 -37 -4405 INECRNATICN SYSTEMS 10 -39 -4405 FINANCE 20 -37 -4405 INFCRMATICN SYSTEMS 20 -39 -4405 FIDE 10 -39 -4820 FINANCE 20 -39 -4820 FINANCE 10 -00 -0428 GENERAL & ALMINISTRATICN 20 -29 -7046 ENUINEERIM BROW & =WELL CCNSULTANIS 20 -39 -4440 FINANCE CWEA CWEA 10 -01 -6250 LECERGRaND REPAIR 10 -01 -6250 LND REPAIR Dasc riptica-i PROPANE Check Total : GRCUNDS & NAINIFNANCE PIPE, COVERS, & MANMLES Check 'IbtA1 : SUPPLIES SUPPLIES Check Tbtal: CCNERACIUAL SERVICES CCNEFaCRAL SERVICES CCNIRACIIAL SERVICES CCNIRACII L SERVICES Check Total: 0)ar10E SUPPLIES 0rr'10E SUPPLIES 0r b 10E SUPPLIES INVE NIORY Check Total: BAND WELL 'ITT Check Total: ADVISORY Check Ibtal: DUFS/N SIPS /CERTIFIC ATI Check Ibtal: DUES / HIES /CERTIFIC ATI Check `Total: Arrrxmt Check # Type 10.62 10.62 00056339 NW 1,947.99 324.40 2,272.39 00056340 NW 50.41 50.41 100.82 00056341 NW 687.69 127.35 687.69 127.35 1,630.08 00056342 NW 12.01 11.99 1,234.01 1,258.01 00056343 NW 30,082.10 30,082.10 00056344 NW 5,754.50 5,754.50 00056345 NW 172.00 172.00 00056347 NW 75.00 75.00 00056348 NW South Tahoe P.U.D. 04 /15/04 PAYMENT OF CLAIMS REPORT 04/02/2004-0415/2004 4 THU, APR 15, 2004, 8:29 AM - -req: C LET -- -leg: GL JL - -loc: CIS1'1-- - -dab: 301746 #310416 - -prod: 09 <1.07 >- -resort id: CIMFC Default Selecticn: Vendor Narre Check Stock ID: AP ; Check Types: MW, HW, RV, VH Account # Departrrent CWEA CWEA CWEA SIERRA SECTION CAIN, TIKEHY CALIF BPRD OF EIS ALTZATICN CALIF DEPT OF CZNIREER AFFAIR CALIF DEPT OF FISH & MME CALIF LEFT OF HEALTH SERVICES CALIF DEPT OF MICR VEEIICIES CALIF 4AATER R 10 -01 -6250 TIEEDGROUND REPAIR 10 -01 -6250 LIPID REPAIR 10 -01 -6200 LNDER2RaND REPAIR 10 -38 -4520 C EILMER SERVICE 20 -38 -4520 LZSICNEE2 SERVICE 10 -39 -6520 FTICE 20 -39 -6520 FINAKE 10 -29 -6250 FX ]EEERING 20 -29 -6250 EN INEERI1 3 90 -98 -8828 EXECRT PIPELINE GRANT 20 -02 -6650 REPS 20 -05 -6250 FUTIPME NT REPAIR 10 -05 -6250 EI TIPMENT REPAIR 10 -29 -6650 ENET EERM Iiptica t ES/M IIPS /CERTIFIC I Check Tbt-al : I /MEMBERS IIPS /CERTIFTC III Check Total: Vendor Total: TRAVE J / Check Total : MISC LIABILITY CLAIMS MISC LIABILITY CLAIMS Check Total: SUPPLIES SUPPLIES LUES UJF im 1 Z ID•'111 Check Total: PS /CERTTFIC ITT PS /CERTIFIC T I Check Tbtal: H DINE PBS III LPPS-CAMPIGKIN Check Total: OFD PERMTTS Check Tbfial : DUES I@ I- V "1 1 PS /CEERTIFIC LTI ELM m isD'"1 1 PS /C RrIFICATI Check Total: OPERATIM PERMFIS Amount Check # Type 75.00 75.00 00056349 MW 105.00 105.00 00056350 MCI 427.00 60.00 60.00 00056346 MnI 170.00 170.00 340.00 00056351 MW 30.00 30.00 60.00 00056453 MW 150.00 150.00 300.00 00056352 MW 772.75 772.75 00056353 MW 1,449.00 1,449.00 00056454 MW 17.00 17.00 34.00 00056354 MW 2,616.00 South Tahoe P.U.D. 04 /15/04 PAYMENT OF CLAIMS REPORT 04/02/2004-04/15/2004 Pe 5 THU, APR 15, 2004, 8:29 AM - -i: CP�L�T- - -leg: Ca, JL - -loc: Q�1SI'1E - -- -fob: 301746 #J10416 - -prod: 09 <1.07 > - -art id: EE�� PC tefault Selection: Check Stock ID: AP ; Check Types: NW,HW,RV,VH Vendor Mane Pe court # Deplartnent Eescriptian Airunt Check # Type 20 -29 -6650 ENGINEER1M3 OPER= PERMITS 6,104.00 Check Total: 8,720.00 00056455 NW CALIF WATER RESaRCES CTRL ED 10 -06 -6250 OPERATIONS EUES Z Z' `1 1 Fs/cmauzcnaz 300.00 10 -02 -6250 PUMPS ELM Z VD"IIFS/CEPTIFICATT 95.00 10 -01 -6250 L I JJ REPAIR DUES Z +D' `+ 1 FS/CERCIPTCAIT 130.00 Check Total: 525.00 00056355 NW CALIF WATER RE9OCRCES CARL ED 20 -29 -8573 ENCINEER1R3 WELL, HEFT (REFIgi ) 1,000.00 Check Total: 1,000.00 00056356 Ma Vendor Total: 1,525.00 CPMILLO ENCENEERS 10 -29 -7040 FNCINEERIlN3 S3DIUM HYROCFECI IE CONVEPSI 42, 920.00 Check Total: 42,920.00 00056357 NW CS1IE, TOM 20 -19 -6200 BOW) OF DTRF IORS TRAVEL/WEr /EDmN 240.02 Check Total: 240.02 00056358 NW COST CCNTA1NMENT C CNCEF S INC 30 -00 -6741 SFT F FUNDED III AUNUNRSIRATICN hhE 67.34 Check Total: 67.34 00056359 NW CUES INTOCRFCRATED 10 -01 -6055 LAND REPAIR INFILTRATTCN & INFIf.7W 586.98 Check Total: 586.98 00056360 Mg CNRITS, RANDY 10 -04 -6250 HEAVY NF?SI\ E EUJES/ME` IIPS /CERITFICATI 34.00 Check Total: 34.00 00056361 NW EAVI LAFCRATCRIES 20 -07 -6110 LAECRATORY NCNITOR1NS 103.00 Check Total: 103.00 00056456 NW DICK'S FULLER - 10 -01 -6075 UNEERCROUND REPAIR SAFELY EMIFNIENT /PHYSICP,LS 42.04 Check Total: 42.04 00056362 NW S o u t h Tahoe P.U.D. 04 /15/04 PAYMENT O F C L A I M S REPORT 04/02 2004 - 04/15/2004 C� 6 TFU, APR 15, 2004, 8:29 AM - -reg: CJLYNT -- -leg: GL JL - -loc: CI�i'1E-- - -jcb: 301746 #J10416- -pxcg: O9 <1.07 > - -wort id: PC Default Selection: Check Stock ID: AP ; Check Types: Mai, ITT, RV, VH vendor Narre Account # Eepaitnent DIVERSIFIED CONCRETE CUITIND 20 -29 -7046 EMINEER= IDEAS DISPOSAL 050LE PICIE2 EDDY, LAVERNE EL DDRADD COUNTY EL DORADO OOINIY EL DORADO CO[NIY EL DORADO OM= EL DORADO Cl0[NIY FED 10 -00 -6370 COAL & AENEINISTRATTCN 10 -07 -4760 LABORATORY 20 -07 -4760 LABORATORY 10 -37 -6200 IITTCN SYSTEMS 20 -37 -6200 INFORNATICN SYSIENE 10 -06 -6650 OPFRATIQIS 10 -02 -6650 PCMPS 20 -02 -6650 PUPS 20 -29 -7046 =NEE= 20 -29 -8574 90 -98 -8828 FAT PIPELINE GRANT 10 -38 -4810 CLET2 SERVICE 20 -38 -4810 CUSTOMER SERVICE Description HAD Check I' k REFUSE DISPOSAL Check Tbtal: LABORATORY SUPPLIES LABaRATCEff SUPPLIES Check Tbtal: TIRA�/ /IIIIATICN Check 'Ibtal : OPERATING PERMITS Check Ibtal: OPIIMT= PERMIIS Check Ibtal : OPF2ATINB PELMETS Check 'Ibta1 : BAKERSFIEL D TELL TREATMENT Check Total: BAYVIFW Check Total: Vardar Tbtal: BLINE PKE I - N 1E EXPENSES Amount Check # T'pe 1,297.50 1,297.50 00056363 NW 103.43 103.43 00056364 M1 59.68 59.66 119.34 00056365 M'J 38.13 38.12 76.25 00056366 MW - 943.50 - 943.50 386.00 386.00 171.00 171.00 116.50 116.50 30.00 30.00 - 240.00 17.43 85.88 85.87 00056230 RV 00056367 MA 00056368 MAJ 00056369 Ma 00056370 MA S o u t h Tahce P.U.D. 04 /15/04 PAYMENT O F CLAIMS REPORT 04/02/2004-04/15/2004 THU, APR 15, 2004, 8:29 AM - -rreq: CAR)LYN -- -leg: GL JL - -loc: CNSi1E - -- -fob: 301746 #J10416- -prog: CK609 <1.07 >-- report id: Default Selecticn: Vendor Nacre Check Stock ID: AP ; Check Types: Mq,HW,RV,VH Account # DEpartment FECIEDC FREIGHT WEST FERN T'S c7NS FLC RENCE FENCE TIC FORD C MPANY, CHNE FRYE, WILLIAM 10 -29 -8235 EN3INEERING 20 -29 -8438 ENG NEERMG 20 -29 -7046 ENCINEER1N3 20 -29 -7046 ENGINEERING 20 -29 -8401 ENC INEER11N 20 -02 -6051 PIMPS 10 -37 -6200 II TTCN SYSTEMS 20 -37 -6200 I TICK SYSTEMS GL I :IINTEENATTQNAL, - HACH CO 10 -06 -4760 CEERAT CNS G T C WEST 2002 CILEAL DATA SPBaCAT ISIS GRAIN2ER INC, W. W. 10 -37 -6200 RCN SYSIEMS 20 -37 -6200 INFOR4kTICITSYSTEAS 10 -02 -8489 PIMPS 10 -00 -0421 GENERAL & AUv NISIRATICN 10 -00 -0423 GENERAL & AIMINIS RATION 10 -00 -0425 COAL &AENLINISTRATTCN Description SLUCEE BANC= FACMITY BSIR SIM, CCRNELIAN (REPL) Check Total: BAKERSFIELD WELL TREMMENT Check Tbtal: RAIE?SFIECD WELL 'TREATMENT Check 'Total : CUSICR SERVICE CENTER Check Total: PIMP SIATICNS Check Total: TRAVII / /EQJCATTCN Check Total: LABCRAIORY SUPPLIES Check Total: TRAVEL o 1 e. /IDUCATICN TRA ID 1 IN. /ECUCATTaq Check Total: REPL TRUCK 36 CHASSIS Check Total: SHCP SUPPLY INVENTORY SMALL TOOLS INVENTORY SAFELY SUPPLIES INVENTORY Check Total: Paco nt Check # Type 8.72 8.71 206.61 00056371 MAI 278.88 278.88 00056457 Ma 96.89 96.89 00056372 Ma 1,170.00 1,170.00 00056373 Ma 626.33 626.33 00056374 M1 36.00 36.00 72.00 00056375 Ma 589.75 589.75 00056376 Ma 47.50 47.50 95.00 00056377 Ma 540.00 540.00 00056378 Ma 83.91 44.92 104.83 233.66 00056379 Ma South Tahoe P.U.D. 04 /15/04 PAYMENT OF CLAIMS REPORT 04/02/2004-0415/2004 THU, APR 15, 2004, 8:29 AM - -req: C LOT -- -leg: GL 3L- -loo: C1\151'1E-- - -fob: 301746 #310416- -prog: 09 <1.07 >-- report id: Default Selection: Check Stock ID: AP ; Check Types: MAT, HW, RV, VH Verrbr Narre Amt # Eepertrent GRAY, SANDY S C JENIGER & D 10 -37 -6200 RCN SYSIEIE 20 -37 -6200 INECEMoiTICN SYSTEMS 20 -29 -7046 RTh RII\U RICH SIERRA BUSINESS SYSTEMS 10 -38 -4820 CLSICM R SERVICE 20 -38 -4820 =ME P. SERVICE 10 -21 -4820 AtNU ISIRATICN 20 -21 -4820 ALMENISTRATICN HUSSMAIV, NANCY =AHD Ilh IMP AC COVERNIvENT SERVICES 10 -22 -6200 HLMAN RCS 20 -22 -6200 RYAN RESOURCES DIREv=DR 20 -01 -6052 10 -01 -6200 20 -02 -6250 10 -28 -6042 10 -28 -6200 10- 2R -26 10 -28 -6073 10 -00 -6520 20 -00 -6520 10 -19 -6200 20 -19 -6200 10 -27 -6200 20 -27 -6200 10 -38 -6200 INDERGROLND REPAIR LAID REPAIR PIMPS ALPINE C LNIY ALPINE al= ALPINE (TTTTT'V ALE'1N1J' ClaNIY GENERAL & ALMI ISIRATICN COAL & AII INISIRATICN B OF DDS EQARD OF DDS DISTRICT' INECRvATICN DISTRICT CUSICMER SERVICE Description 0 0 1e. 0 1 e. 'IRA TRAVEL ECUMICN /EankTICN Total: BAKERSFIIID . Ot1.10E SUPPLIES OrnCE SUPPLIES OEr'10E SUPPLIES OFFICE SUPPLIES Check 'Total: TRAVEL /EDUCATION Check Ibra1 PIPE, CAS, & NOES Check Total: IRA CN DUES PS CERTIFICATI ZRA '4 �ZCN S[W. 0 0 I e. ID DID' `I 1 e -r 8. SAALL TCbLS SUPPLIES .. 10. TRA : ID 1 e. /EEUCATICN 'TRAVEL ID 1 e. /ECUZATTCN TRAVEL 0 1 C. tECUCATICN 'TRAVEL ID 1 e. CN TRA 0 ID 1 e. /IDUCATICN cx,w Amount Check # 'IYPe 36.00 36.00 72.00 235.95 235.95 99.48 99.47 93.50 93.50 385.95 22.50 22.50 45.00 220.30 220.30 15.00 77.94 394.67 412.86 41_ fl 57T. 60 37.16 37.15 990.15 1,365.14 1,192.38 1,192.38 977.25 00056380 MAI 00056381 MAI 00056382 MAT 00056383 MAT 00056384 MAI S o u t h Tahoe P.U.D. 04 /15/04 PAYMENT O F C L A I M S REPORT 04/02 2004 - 04/15/2004 9 THU, APR 15, 2004, 8:29 AM - -req: CAROLYN -- -leg: GL 3L- -loc: CNSI'1E - -- -fob: 301746 #J10416 - -pmg: 09 <1.07 > - -sort id: C1MFC Data fl t Selection: Check Stock ID: AP ; Check Types: Mi7, HW, RV, VH Verxbr Nate Acco mt # Departn-ent 20 -38 -6200 10 -38 -4610 20 -38 -4610 10 -37 -6200 20 -37 -6200 20 -01 -6083 10 -39 -6200 20 -39 -6200 10 -29 -6200 20 -29 -6200 20 -29 -8460 10 -22 -4930 20 -22 -4930 10 -02 -6200 20 -02 -6200 10 -02 -4820 20 -02 -4820 10 -06 -6200 10 -38 -6250 10 -39 -4830 20 -39 -4830 10 -07 -6200 20 -07 -6200 10 -07 -4820 20 -07 -4820 10 -07 -4760 20 -07 -4760 20 -29 -8401 10 -21 -6200 20 -21 -6200 10 -21 -4830 20 -21 -4830 10 -37 -8448 10 -37 -8361 C EICMER SERVICE CUSTCMER II TIC SYSTEMS JNFCRNRTTCN SYSTEMS LIPID REPAIR FTNANCE FINANCE ENaINEERIM E EE] NU HLNAN RESOURCES DIREC;I R FLMPS PIMPS PLMPS PLIAPS OPERATIONS aBICNER FINANCE SERVICE FINANCE LABORATORY IABCPATCRC LABORATORY LABORATORY LABORATORY LABORATORY AII� CN ALMNISTRATICN ALMINISIRATTCN AEND ISIRATTCN mCN SYSTEMS Desaciptic 1 DUEL /Eux=CN e'e, '• 1 1 TRAVEL TRAVEL 14 TRA :1 ID TRAVEL 2 TRAVEL 2 'IRA 2 0 ELKS •1 Jr. VOL AAS /LEGA,L NJLt ES ALS/ Ire 1�7ITCS IPPVEL i� 1 t./ CN TRA :1 i 1 e,. FIJUC"ATTCN OFFICE SUPPLIES OFFICE SUPPLIES TRA2 ID 1e. /or v CN TIES T9 1 :+21' `I 1 SLESCRIPl'1CNS '+ 1:C•' Pl'1CNS TRA 2 ID 1 !. IDUCPITTCN TRA 2 ID 1 e /IDI=CN OFFICE SUPPLIES OleeiCE SUPPLIES IABCRAICiff SUPPLIES • . • o' SERVI CENTER TRAVEL z 1 e�TTON TRAVEL 12 1 eTTCN •L 1:C•' PI :ICIS SCIS9RIP11CNE EXPENSE SPEAR IFAS SOFIV�RE L1B (REPL) ID ID /IDUC ATTCN CNS ETON CN 1 C. 1 ti 1 es c. PS CERTIFICATI Anna mt Check # T.ype 977.25 14.21 14.21 166.20 166.20 465.97 354.64 354.62 1,555.58 1,644.44 56.79 129.00 129.00 43.90 43.89 72.50 180.00 544.27 194.00 21.15 21.14 82.98 82.98 12.50 12.50 206.95 206.94 517.10 265.87 265.87 113.50 113.50 185.02 48.63 S o u t h T a h o e P.U.D. 04 /15/04 PAYMENT O F C L A I M S REPORT 04/02 2004 - 04/15/2004 aVzsi8 II-1U, APR 15, 2004, 8:29 AM - -req: CAROLYN -- -leg: 3L- -loc: CNSLLE - -- -jab: 301746 #J10416 - -pmg: 05.09 <1.07 >- -report id: Default Selection: Check Stock 1D: AP ; Check Types: Ma, HW, RV, VH Vencbr Name Acaa.nzt # Department INSIY- PRINTS INIFRSIATE SAFETY & SUPPLY KAISER PERMANENTE KLPCO CLMPANY OF SIOCKICN RUC =ANY L A CHEMICAL LAKE TAHDE PIINBINS 10 -02 -6083 20 -02 -6083 10 -02 -6051 10 -29 -4820 20 -29 -4820 20 -29 -7046 FTYIPS PIMPS PCl/IPS EMINEERIlM ENGINEERIM EN IM 10 -21 -4920 ALMINISIRATICN 20 -21 -4920 AUVIINISIRPTICN 10 -21 -4820 AtM NISIRATICN 20 -21 -4820 AII INISIRATICN 10 -00 -0421 GENERAL & AIINIISIRATICN 10 -39 -6077 FINANCE 10 -00 -0425 COAL & AUvUNLSIRATICN 30 -00 -6745 SF IF FLNDD ICE 20 -01 -6052 LIEERGRCIND REPAIR 20 -29 -7046 R INEEIlB 20 -02 -4790 PIMPS 20 -01 -4520 LNID REPAIR Description STANDBY ACCCMIATICNS STANDBY AO3CMMTICNS PIMP SIATICNS OneiCE SUPPLIES O1.r10E SUPPLIES BAKERSFTELD WEI T , TRFA'IMENI' Check Total: PRINTM PRINT= OFFICE SUPPLIES O1,1e10E SUPPLIES Check Total : SEDP SUPPLY 1 0 0 -a INVENTORY FREIGHT DISCOUNTS SAFETY SUPPLIES I 0 1' Check Total: CLAIMS SELF INS MEDICAL PUN Check Total: PIPE, COVERS, & M NEfLES Check Tot a1 : OTHER SUPPLIES Check Tot-a1 : Check Total: MISC LIABILITY CLAIMS Check Total: Anrunt Check # Type 97.23 97.22 82.11 205.28 205.28 233.69 17,516.52 00056387 MAT 100.00 100.00 114.31 114.30 428.61 00056388 MAT 313.37 25.13 409.91 748.41 00056389 MAI 370.00 370.00 00056390 Ma 233.43 233.43 00056391 M1 273.50 273.50 00056392 M1 657.44 657.44 00056393 Md 85.50 85.50 00056394 MA1 South Tahoe P.U.D. 04 /15/04 PAYMENT 0 F CLAIMS REPORT 04/d(62004-04/15/2004 P 15 ThU, APR 15, 2004, 8:29 AM -- : C 1ROLYN -- -leg: GL 3L- -loc: CIVS1'UE - -- -jab: 301746 #J10416- -prcg: 09 <1.07 >- -import id: PC Default Selection: Check Stock ID: AP ; Check Types: MW, Ha, RV, VH Vendor Nacre Aoctmt # Depaitment FOLYDYNE INC POWERS, TERENCE H RADIO SEA RED WIND EMS SICRE FEND C2,ZETIE- 301111 [ AL RC:SS, I�L'Zf3ER SAO HEE, THE 10 -29 -8235 EN3I 20 -29 -8401 EINEERINO 10 -02 -6051 20 -02 -6051 10 -28 -7474 10 -02 -4820 20 -02 -4820 10 -02 -6075 10 -05 -6075 20 -01 -6075 20 -02 -6075 20 -05 -6075 20 -29 -8355 20 -29 -8574 20 -29 -8573 20 -29 -8463 PUTS RIES A PIN C al IY Alm REPS KUIPNENT REPAIR. UNDERGRaND REPAIR PUNIIPS BXIPIAENT REPAIR ENGINEERM EI3I EERIM EMINEERIM FIZINEERING 20 -01 -4520 TN ND REPAIR 20 -29 -8355 ENGINEEEZ 20 -29 -8463 ENLINEERINU 20 -29 -8573 E INEERIl3 20 -29 -8574 Er3INEERINTh Descripticn SLIME HANDLING FACIT,ITY al Check CUSTCNER SERVICE CENI Cherk T Total: POMP STATIONS PIMP SIMTCLIS WELL ALP OD RANCH HDUSE OFFICE SUPPLIES OrYICE SUPPLIES Check Total: SAFETY FNJE1gr PHYSICmS SAFETY /Pf-IYSIaLS SAFETY KUIT NT /PHYSICALS SAFETY SAFETY D�JIRH`�N1H�1h1NVI1'%vi' PfiYk Tota Check Total: REPL HWY50 WIRIN -W fN M 7 /Y WELL, BAYVIEW WELL HELEN (REPLACE) SO Ut, TIM WELL RE DRILL Check Total: MISC LIABILITY CCAIlvE Check Total: REPL HWY50 WIR N- WDMCA/Y SO UP'IRKE WELL PEER= WRI S ,, HELEN (REPLACE) WFT T IEW Check k Total : Arrc nt Check # Type 832.50 832.50 00056413 MW 181.00 181.00 00056414 MW 8.04 8.04 9.86 6.97 6.96 39.87 00056415 MW 77.85 129.04 215.24 77.85 129.03 629.01 00056462 MW 102.44 41.71 41.71 41.70 227.56 00056416 MW 1,163.75 1,163.75 00056417 NW 515.80 198.70 198.69 198.69 1,111.88 00056463 M4 South Tahce P.U.D. 04 /15/04 PAYMENT OF CLAIMS REPORT 04/02 2004 - 04/15/2004 CP 16 'MU, APR 15, 2004, 8:29 AM - -req: CJLYN - - -leg: GL 3L- -loc: C SIM - -- -dab: 301746 #J10416 - -prcg: 09 <1.07 > - -wort id: Default Selection: Check Stock ID: AP ; Check Types: Ma, HW, RV, VH Verthr Narre Pec c nzt # Departnent SQL, KEN SHARP, KATHY SHEET MIL SHOP, THE SIERRA CHEMICAL CD SIERRA FCCIH LL ICY SIERRA PACIFIC SaNCSTRAIEGIES SCUIH LAKE 'IAHDE, CITY OF SOUIL I TPA REFUSE 10 -01 -6200 UEERGRaND REPAIR 10 -21 -6200 ADM NISIRATTCN 20 -21 -6200 PENHNISIRATKN 10 -02 -6051 PUMPS 20 -02 -6050 PUMPS 10 -29 -8235 ENGINEERING 20 -02 -4750 PUMPS 10 -07 -6110 LABORATORY 10 -00 -6740 GENERAL & ALMINISIRATIC T 10 -00 -6330 GENERAL & ALNIINISIRATICN 20 -00 -6330 COAL & AIIKINISIRATICN 10 -27 -4405 DISTRICT IMPORMATICN 20 -27 -4405 DISTRICT INFIDWATICN 20 -29 -8401 ENGINEER= 20 -00 -6370 GENERAL & AtMINISIRATICN 10 -00 -6370 GOAL & ALNIINISIRATICN Dscripticn TRA /EaTATTCN Check Total : TRA ID i .../EaTATICN TRAVEL ID h /ID[fiATICN Check Total: P[MP SI'ATICNS WELLS Check Total: SLUDGE HANDLIlZ FACILTIY Check Total: NENTIDRIIU Check Total: SIREET LICE T= EXPENSE FT FC IRTC= Ff F7'TRTC TY Check Ibt-a1 C1NIRACIUTAL SERVICES CILAL SERVICES k Total: =MR ERR SERVICE C E NIER Check Total: REELEE DISPOSAL REFUSE DISPO6AL Check Ibt-a1 Am unt Check # rype 97.00 97.00 00056420 NW 36.63 36.62 73.25 00056464 MAI 73.18 73.18 146.36 00056421 Ma 2,606.53 55.96 2,662.49 00056422 MI 150.00 150.00 00056423 MAI 1,401.71 68,193.55 12,071.86 81,667.12 00056424 MA 49.00 49.00 98.00 00056425 NW 1,216.00 1,216.00 00056426 NW 174.48 2,012.13 2,186.61 00056427 MAI S o u t h T a h o e P.U.D. 04 /15/04 PAYMENT O F C L A I M S REPORT 04/02 2004 - 04/15/2004 CPaie 17 THU, APR 15, 2004, 8:29 AM - -req: CARJLYN -- -lag: GL 3L- -loc: CNS1'1E-- - -fob: 301746 #J10416- -prog: 09 <1.07 >-- report id: Default Selection: Check Stock ID: AP ; Check Types: Ma,HW,RV,VH Ver rbr Narre Acaxmt # Dapartrrent SCUTRAIELL CEN OLS SAC SOFTWARE Il�1C SIARD INSURANCE COMPANY SUBSITIUIE PIIZ9C,I\1\1EL & SCND BI -TDf-i INC. 10 -07 -6025 LAECRATCRY 10 -37 -8361 INFCEVATICN SYSTEMS 10 -00 -2531 COAL & ALMINISIRATTCN 10 -29 -8235 10 -29 -8238 20 -29 -8438 20 -29 -8460 20 -29 -7046 10 -29 -7040 20 -29 -8574 20 -29 -8573 20 -29 -8463 90 -98 -8828 W laINEERIM 31AlaRIM EMINEEKM ENS ENaENEERII EL\ ENIINEERMU Ems' P P LI NEI CANT 10 -37 -8448 INFCEVAITCN SYSIFNE SWANSCN HYDROLOGY & C EM RPH. 90 -98 -8828 EXPORT PIPELINE GRANT TRPA TRPA TRPA 90 -98 -8828 RCP= PIPPEL1INNE GRANT 20 -02 -7480 RMPS 20 -02 -7479 RMPS Description LABS EXIPMENT Check Total: SOFITTARE, UB Check Total: Lau TERM DISABII_SIY MUTT' Check Total: SLUDGE ll\E FACILITY YIP SIN, =MR. MIN BSIR SIN 0LIAN (REPL) ELKS CUE WELL FtECRI TT BAKERSFIELD WELL TREATMENT SJJItM HYPCCHLCRITE C1C VERSI WELL, BAYVIEW WELL HELEN (REPLACE SD ULD TRKE WELL RFTP] T , BEENE PHS III LPPS-ONARMIN Check Total: SFTi�, IF7\S (REPLC) riecx Total: BLINE PHS III LPPS -CAN Check Total: BLINE PBS III LPPS -N Check Total: CCUNTRY CLUB PRESSURE REDUCT Check Total: C RI77i Y NINA SURE REDUCIT ?runt Check # Type 176.60 176.60 933.89 933.89 1,500.06 1,500.06 107.65 55.83 23.93 35.89 15.95 15.95 15.95 15.95 15.95 15.95 319.00 13,180.75 13,180.75 3,249.64 3,249.64 130.00 130.00 384.00 384.00 384.00 00056428 MCI 00056429 MA 00056430 WI 00056431 MA 00056432 MA 00056433 MA 00045002 WI 00056434 Ma South Tahoe P.U.D. 04 /15/04 PAYMENT OF CLAIMS REPORT 04/02/2004-04/15/2004 aWcal8 TELL APR 15, 2004, 8:29 AM --m: C LYN -- -leg: GL 0L- -loo: CTEIJ ± - -- -dab: 301746 #J10416- -prog: CES09 <1.07 >-- report id: ] fault Selection: Check Stock ID: AP ; Check Types: MW, IbA], RV, VH Vendor Narre Arxrmt # Eepartffent TAME BASIN CZNIAINER SERVICE 'IAICE BASIN PLLMBINU 'IAFLE BLUEPRINT TPIIZE C"ARSCN AREA N 'IATT E PRINTIM 10 -00 -6370 20 -29 -8401 20 -29 -8355 20 -29 -7046 10 -22 -4930 20 -22 -4930 20 -27 -6660 90 -98 -8828 20 -29 -8355 GENERAL & ALM ENISIRATICN IlNIEIM1NG FN3INEERIM EIZINEERIN3 1-114311 RESOURCES HLM4N RESaIRCM DIRECICR DISIRICT JITICN ED.= PIPELINE GRANT EMINEERIM 10 -39 -4920 FINANCE 20 -39 -4920 FINANCE TN-DEWILY ELECTRIC SUPPLY 10 -28 -7474 ALPINE QINIY TAME VALLEY ELECTRIC SUPPLY 20 -03 -6041 EUEC RIC AL SHOP TURNER & ASSOCIATES INC 20-29-8355 ENCMNEER1N 3 Description Amxmt Check # Type Check Total: Vendor 'Ibtal : REEVE DISPOSAL Check Total : CLS1tMZ SERVICE CENTER Check 'Total : REPL W50 WIRLN -� 4 HAKE SFTE[D WELL Check Total AAS /LEm =as ALs /LEM NOTICES CCNSERVATICN EKPENER LINE PITS III LPPS- REPL IbJY50 WWC -heck 44 me-4 I 44 PRINIING PRIINI'JN3 Check Total: WELL, ALP CIO RANCH I1EE Check 'Total : BUILDIN S Check Total: Vendor Total : REPL HWY5O WIPLN -WItN' EVY 384.00 00056435 NW 898.00 1,658.16 1,658.16 00056436 MI 936.00 936.00 00056465 Ma 891.52 22.53 914.05 00056437 MA] 592.35 592.35 515.50 611.61 588.37 2,900.18 00056438 M' 8.58 8.58 17.16 00056439 M' 20.25 20.25 00056440 Ma 71.53 71.53 00056466 MAT 91.78 800.00 S o u t h IIce P.U.D. 04 /15/04 PAYMENT O F C L A I M S REPORT 04/02 2004 - 04/15/20 id: CPRDP19 71-1U, APR 15, 2004, 8:29 AM - -req: CA%JL1I -- -leg: GL 3L- -loc: CI�151'1E - -- -job: 301746 #J10416- -prog: 09 <1.07 > -- Defer fl t Selection: Check Stock ID: AP ; Check Types: M/T, HW, RV, VH Vendor Nacre Pcrrunt # Departaent USDA FAT SERVICE 20 -02 -5010 PIMPS W I P I WESIEW'NEL PARTS INC 20 -05 -6071 DQTIA E NT REPAIR 10 -04 -6071 VY NAINIENANCE WIDCO INC WEST GROUP WESIERN ENVIRCMENDAL WFSIERN NEVADA SUPPLY XEROX CERP ZIM INDUSTRIES INC 20 -03 -6041 E E TRI AL SHOP 10 -28 -7474 ALPINE COUNTY 20 -03 -6071 ELECTRICAL AL SFDP 10 -03 -6041 EEK IRTCAL SFDP 10 -29 -4830 EMINEERING 20 -29 -4830 EN LNEERII3 10 -07 -6110 LAECRATDRY 10 -28 -7474 ALPINE QO<NIY 20 -29 -7046 ENGINEERING 10 -01 -6030 LIUNJ REPAIR 20 -01 -6030 IMERGROUND REPAIR 20 -00 -2605 COAL & AIM NISIRATICN 20 -07 -6110 LABORATORY ]ipticn Check Total: LAND AND BUILDINGS Check Total: SHOP SUPTLIES SHOP SUPPLIES Check Total: WELL, ALP CD RANCE' ILEE SEDP SUPPLIES BUILDIN S Check Total: SUESCRIPI'ICNS EXPENSE SUESCRIY1'1CNS EXPENSE Check Total: MINI IOR1IU Check 'Ibtal WELL ALP CO RANCH H EE BAI4SFIFID WELL TaMMENT Check Total: SERVICE D SERVICE CONTRACTS S Check Total: AGCRD CIOiVSr REINGE Check Total : MaN IORIM Anc nt Check # Type 800.00 00056441 MAI 23,458.56 23,458.56 00056442 NW 75.60 475.76 551.36 00056443 M' 847.39 323.40 181.14 163.83 1,515.76 00056444 Ma 43.50 43.50 87.00 00056445 Ma 300.00 300.00 00056446 Ma 177.93 152.47 330.40 00056447 NW 10.00 10.00 20.00 00056448 Ma 25,029.88 25,029.88 00056449 NW 887.25 South Tahoe P.U.D. 04/15/04 PAYMENT OF CLAIMS REPORT 04/02 2004 - 04/15/2004 P�ee�20 J, APR 15, 2004, 8:29 AM - -red: C JL N -- -leg: GL OL- -lac: CNSI1E - -- -dab: 301746 #J10416 - -p1 g: 09 <1.0 >--report id: CKRD FC Lefts 11 t Selection: Check Stock ID: AP ; Check Types: MTV, HW, RV, VH VerOor Nacre Account t # Dolt Description Amount Check # Type deck Itt'al : 887.25 00056450 NW Grand Total: 363,187.70 South Tahoe Public Utility District General Manager 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 54i-0614 BOARD AGENDA ITEM 14.a TO: Board of Directors FROM: Jim Hoggatt/Construction Manager/Engineer, Gary Kvistad/Legal Counsel MEETING DATE: April 15, 2004 ITEM - PROJECT: Conference with Legal Counsel - Anticipated Litigation: Pioneer Trail Waterline Replacement near Filter Plant REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(c) of the California Government Code, Closed Session may be held for the conference with legal counsel regarding anticipated litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES'r{ NO NO CATEGORY: Water South Tahoe Public Utility District General Manager Robert Go I~aer O/rectors Cathi~ I~cker James I~ Jones Mary Lou Mosbacher Ouane Walla~ EHc 5chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 54i-0614 BOARD AGENDA ITEM 14.b TO: FROM' MEETING DATE: Board of Directors Richard H. Solbrig, General Manager April 15, 2004 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation: STPUD vs. ARCO, et al., San Francisco County Superior Court Case No. 999128 REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: ~.~.~,.~.~o~.: ~s ~-;V~ .o CHIEF FINANCIAL OFFICER: YES"~J~-~- ~'~. NO CATEGORY: Water South Tahoe Public Utility District General Manager I~be~t G. I~aer D/rectors Cathi~ B~cker James I~ Jones Mary Lou Mosbacher Duane Wallace Eric ,~chafsr 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474, Fax 530 54i-06i4 BOARD AGENDA ITEM 14.c TO: Board of Directors FROM: Richard H. Solbrig/General Manager, Gary Kvistad/Legal Counsel MEETING DATE: April 15, 2004 ITEM - PROJECT: Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. 1442.92 Acres of Land in Alpine County, California; et al., United States District Court for the Eastern District of Ca., Sacramento Division, Case No. CIV S-02-0238 MCE JFM. REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTEDACTION: GENERAL MANAGER: YES C.~EF F~.A.C~A' OmCER: YES"'~ ~,~ NO NO CATEGORY: Sewer South Tahoe Public Utility District General Manager I~De~t G. Baer D/rectors Cathie I~ec~e~ Jame~ I~ Jone~ Ma~y kou Mosbache~ Ouane Walla~ Eric 9chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 54i-06i4 BOARD AGENDA ITEM 14.d TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: April 15, 2004 ITEM - PROJECT: Conference with Legal Counsel- Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California. REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General South Tahoe Public Utility District General Manager R~e~ G. I~aer l?irectors Cathie Becket James I~ Jone~ Mary Lou Mosbach~r Ouane Walla~ Eric 5chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-06i4 BOARD AGENDA ITEM 14.e TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: April 15, 2004 ITEM -PROJECT: Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Association, et al., County of El Dorado, Superior Court Case No. SC20010165 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation, SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: o.,~..^.c,^, o~.o~.; ~s ~t~ CATEGORY: Water South Tahoa ?ublic U ility General Manager Eobert G. Daer Oirector~a Cathie 15ecker Jarne~ I~ Jones Mary Lou Mo~bacher Duane Wallace Eric 9chafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM 6.f TO: Board of Directors FROM: Accounts Payable MEETING DATE: April 15, 2004 ITEM - PROJECT: Payment of Claims REQUESTED BOARD ACTION: Approve payment. DISCUSSION: The Payment of Claims was not available when this agenda was published. It will be delivered separately prior to the Board meeting. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~,,~1~ NO CHIEF FINANCIAL OFFICER: YES '~ ~ ~--~NO ~' U CATEGORY: General