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SOUTH TAHOE PUBLIC UTILITY DiSTRICT
REGULAR BOARD MEETiNG AGENDA
Thursday, February i 9, 207 5 - 2:00 P.M.
Dis�rict Board Room
�275 Meadow Crest Drive, South Eake Tahoe, California
Richard 5olbrig, General Manager �5hanno� Cotulla,Assis#ar�t G�nera[Manager
Randy Vogelg�sang, Presider�t BOARb MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
1. CALL TO OR�ER REGULAR MEETf NG— PLEDGE OF ALLEGIANCE[At this#ime, please silence phones and
other electronic devices so as not to disrupt the business of the rneeting.)
2. COMMENTS FROM TH� A[�D[@NCE (This is an opportunity for members of the public to address the Board or�
any shorf nan-agenda items that are within the svbject matter j�risdiction of the Distric#. No discussion or acfiion can
be taken on matters not listed qn the agenda, per the$rown Act. Each member of#he public who wishes to
comment shall be allott�cE five minu#es, and no more than three individuals shall address the same subject.}
3. CORREC110NS TO THE AGENDA OR CONSENT CALEN�AR (For pur�aoses of#he Brown Act,al[Action and
Consen#items listed give a brief description ot each item of business to be trc�nsacted or discussed. i
Recommendations of the staff, as shown, do not prevent the Board€rom talcing other action.J
4. ADOP�'14N OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and c{uestions frorr�members of the public, staff or Board can be tak�n when the
comment does not necessitate separate action.)
S. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6. lTEMS FOR BOAftD ACl'!ON
G. 20�5 Water Mefier Ins#a[la�ion Praject [�or,n�r�iei, Engineering Department Managery Pg 1 1
(1) Hold a Public Hearing at 2:10 p.m. #o receive comments on the designatior� of �he
2015 Water Meter InstalEation Project as "substantially complex" und�r Public Contract '
Code Section 7201; (2) Pursuant to the facts, find the Project is sub5fiantially complex '
and requires a 10% refienfion limit; and (3J Authorize staff to adverfiise �or construction
bids.
b. Primary Clar�fie� #2 / Aerat�on Basin #1 Rehabifitafiion Projec# I
[John Thiel, Engine�ring Department Manager) Pg 13 I
(1) Hold a Public Hearir�g at 2:I 5 p.m. to receive car�ments on the designation o�the '
Primary Clarifier #2 / Aeratior� Basin #� Re�abifitation Project as "sub5tantially complex" '
under Public Contract Code Section 7201; (2) Pursuant to the facts, find the Project is
substan�ially complex and requires a 10% retention limit; and (3) AU��orize staff to
advertise for cor�structior� bids.
REGULA�t BOARD MEET€NG AGENDA- Fgbruary 19, 2015 PAGE--2 '
c. Approve Payrnent of Claims {Debb�e �enderson, Accounting ManagerJ �g �s
Apprave �ayment of Claims in the amount of�1,G93,563.52
7. STAN�ING AND A.D-HOG COMMIiTf� REPORTS (Discussions may take place; however, no action will be
taken.)
8. B4ARD MEMBER REPORTS (Discussions may take place; however, no action wi[I b�taken.}
a
9. EL DORADO COUNTY WATER AG�NCY Pl1RVEYOR REPORT
10. GENERAL MANAGER R�PORT [Discussion rnay#ak� Place;however, no actian will be taken.)
i 1. STAFF�ATTORNEY REPORTS (�iscussions rr�ay take place; however, no action will be taken.)
12. NOTfCE OF PAS�AND FUTURE MEETINGS/�VENTS
Pasf Meetin s Events
02/10/16-8:30 a.m. Finance Committee Meefing at Disfiric�
02/16/15-PreSident's �loliday-District Closed
02/i 7'I i 5-3:30 p.m. Operations Committee ?vleetir�g at District
02/19/15-2:Q0 p.m. Regvlar Board Meeting at District
Future Meetings/�vents
03/03/l 5-2:00 p.m. Board Workshop a� District
03/05/]5-2:00 p.m. Regular Board Meeting at District
13. CLOSED SESSION {The Board will adjaurn to Ciosed Session to discuss items identified below.Closed Session is not
o�en to the pubfic; however, an oppor�unity wifl be pravided at this time if inembers of the public would iike to
commenf on any item listed-three minule limit.}
a. Pursuant to Government Code Sectior� 54956.9(b}/Conference with Legal Counsel ,
Potential Litigation re: one case. P�29
b. Pursuartt to Governmen� Code Section 54956.9(a)/Confe�ertce with Legai
Counsef Existing Lftigatian re: EI Dorado County Superior Court Case
SC20120227 GRC�T Condomi�ium vs. South �ahoe Public Uti[ity District
(Filed i0/22/12). Pg 3]
ACTfON REPORT ON ETEMS DISCt1SSED D4JRING CLOSED SESSION
AD.�OURNMENT (The next Regular Board Meeting is Thursday, March S,2015 at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the fi€st and third Thursday oF each month.A complete Agenda '
packet is avaifal�le for review af the meefing and at the District affice dur�ng the hours of 8:OD a.m.and 5:00 p.m.,Monday thra�gh Friday. ',
A recording of the meeting is retained for 3Q days qfter Minutes of the me�ting have been approved.Items on the Agenda are numbered
for identification purposes onfy and wil[not necessarily be considered in the order in which they appear.Designafed times are for particular
items or�ly.Public Hearings will not be calleal to order prior to#h�tim�sp�cifred,but may occur slightly later than the specified time. '
Public participation is encouraged.Public comments an i#ems appearing on the Agenda will be taksn at the same#ime the Agenda items I',
are heard;comments should E�e brief and direc#ed to fhe specifics of the item being considered.Please provid�the C1erk of#he Board with 'I
a copy of afl written materipls presented at#h�mEeting.Comm�nts on items not on the Agenda can be heard during "Comments from ,
the Audience;"however,action cannot be tqken pn items not on the Agenda. '
Backup materials relafing to an op�n session iiem on this Agenda,which are no#included with the Baard packet,will be made a�ailable
for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District a€fice,at the
6oard mee#ing and upan request to th�Clerk of the Board.
The rrieeting location Es accessible to people with disabilities.Every reasonable effort will be made to accommodate participqtian of the
disabled in all of the District`s public meetings.If parfic�lar accommodations are needed,pfease contact the Clsric af the Board at(530}
544-6474,extension 6203.All inquiries must�e made at least 48 hours in aci�ance of fhe meeting.
REGULAR BOARD MEETING AGENDA- �ebruary 19, 20i5 PAGE-3
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S4UTH TAHOE PUBLIC UTlI.ITY DISTRICT �
C4NS�NT CALENDAR
�ebruary i 9, 2015
;
IT�MS
a. PURCHASE OF MICROS4F1"O��ICE SOFTWARE LICENSES
{Ken Pl�illips, iT Manager} Pg l
[1) Waive bidding procedures as outlined in the �urchasi�g Policy for specical circumstances,
and (2� A�thorize purchase of 90 standardized Microsoft Office �.icenses utilizing Mfcrosoft's
Se�ect Plus for Governmen# Agreement from PC Mc�ll GQv in an amount not to exceed
$30,000 [including �axy.
b. REGEJLAR BOARD ME�TING MINUTES: Februarv 5.2075
(Melonie Guttry, Executive Serrices Manager/CEerk of the Board} Pg 7
Approve February 5, 2015 Minutes
General Manager
Richard H.Solbrig
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�'{�g�� � Directars
a �a-� � �� �h�15��a��
,fame5 R.�fones
_ ;,�y,;,�-�- � . . e ; Randy Vogelge5ang
������ ������v ����r��� KellySheehan
��� Duane Wallace
1�5 Mead ow Grest Drive•5o�h Lake Tahoe•CP,9C150-7401
l�har�e�30 5�44-�474•Fax 530 54'[-D��4•ww�v.s�pud.u5
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BOARD AGENDA I�EM 4a
TO: Board of Directors
FROM: Ken Phiilips, fT Manager
MEET[NG DAT�: February 19, 2015
IZEM - PROJECT NAM�: Purci�ase of Microsoffi Office Sof�ware Licenses
REQUESTED BOARD ACT�ON: (i� Waive bidding procedures as outlined ir� the Purchasing
Poficy for specic�l circumstances; and [2) Authorize purchase of 90 standardized
Microsoft Ofifice Licenses c�tilizing Microsoft's Select Pfus for Govemment Agreement
from PC Mall Gov ir� an amount not to exceed $30,OOQ (including tax}.
DISCtJSSION: Sf.aff recommends fihe purchase of 90 Microsof� Office Licenses to bring
fhe District into corriplia�ce with Microsoft Licensing. Microsoff 4ffice was standardized
as the Distr�ct's computer operating system and no reasor�able competitiort exists af this
time. Microsoft also offers special government pricing fihrough their Select Plus Prograrr�.
The Districfi can purchase t�e fEcenses from m�ltiple sources, buf #hey a�l price off fhe
Microsoff program and quofes were virtuaiiy identical. BecavSe there is no benefit to
compefi�iveiy biddir�g fihis purchase, staff recommends purchase of the ficense fram PC
Mcrl1 Gov.
�his i�em has been reviewed by�the District's Purcl�asing Agen�.
SCH�DUf.E: �efore E�d o� �iscal Year .
COST5: Not to exceed $30,000
ACC4€JNT NO: �037-484d
BUDGETED AM4UNT AVAfLABLE: $74,820
ATTACHMENTS: Three Quo�es
CONCUEtR�NCE WiTH REQU�STED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES�i� NO
CHIEF FINANCIA�. OFFIGER: YES NO
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PCMG,Inc. duns#:12-936-5420
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14120 Newbraok Drive Suite 100,Chantilly,VA 20151 Tax!D#:33-o9b4088
��i, '�. ,.;` �� Papular PCMG contracts:
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; � Quoies ara valid 15 days from quota dale.Prices are subjeci#o ahange utithuut notice.
Contack Seiena.Chan SOU'FH TAHOE Pl16UC UTILITY DI Canlact: CMRIS 51(ELtY
Phone:(800}675�468 x 55730 A71'N:AP Ret.:��,;�,����-�,��.����*�,3�,r,�������������+,":;�s
Fax:(310}630-3169 1275 MEADOW CREST DR�VE Quote: #58943988
E•ma11:.5erena Chan m com SOUTH�!}1KE TAHOE,CA 9615D bate: 12I2312a14
530-543�285 Expires; 'il712075
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1 94 lVIS SE�PLS 9429773 79P-04712-SPD OFFICE PRO PLUS 2413 SNGl.[7 $ 331.48 $ 29,$33.20
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Courier: UPS GROUND Shfp-to: SQUTN TAHdE PUBLIC UTIL►"fY D[5 Sub-tofal $ 29 833.2�
1275 IN�ADpW GREST DR 'fax � -
SdUT1-i:LAKE TAFiOE,CA Shipping $
7otai $ 29,833.20
m Softwa�quotes are only valid in fhe rnonth they are Issued
1 ' 1 1 ' Ptease make P.Q.out to'PCMG(Wa are not able to process PO's made aut to any of the subsidiary companies such as MacMall,PCM,OnSale,WareForce
or SARCOM).
' Indude PAR`f#'s,QUOTE#,51GNATURE,and the terrr►s'NET 30'. Please#ax PO lo fax number referenced above.
5�F'7WARE LICEN5ING: lnc�ude END-CiSER NAM�,PHONE#,and�-MAIL A�DRESS in SHIP-TO fie[d on P.a.
eC+�.com � e�ia.s94�.42�s o�anos�s
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FTTX304 8040212 ' 12l181Z01a
' SHIP T0:
BILL'�O: SOU7H TAHdE F�U8LfC UTILITY
SOLlTFi TANOE FUBLIC UT�LETY DESTRtCT
DESTRICT Attention To:CFER{5 SK�L.LY
1275 M�AD�W CREST dR 1275 NiEApOW C�EST�R
AccounYs 1'ayable SOU�H LAK�TAHQ�,CA 96150 7401
SOUTH LAKE 7AFi0�,CA 96150- Contact:CHRIS SKELLY 530.544.6474
74Q1
Customer P.O.#STPUP OFF�CE PF�O
Customer PF�one#53fl.544.6474 QUOTE
• •� •
SEAN MCINERNEY 877.325.6224 ��-�CTRQNIC NET 30 Days
dISTRIBUTION
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90 289439 MS SL�+OF�ICE PRO PLUS 2Q73 334.76 30,128.40
Mfg#:79P-04792
Contract:Ca[ifomia DG5 S�P Microsoft
SLP-13-70-0025 W
�lectronic distribntion-NO N{EDIA
SUB7'OTAL 3�,'f 28.4D
FREIGH7 a.00
TAX 4.00
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PEease rerrrft payment to:
_ _ _
C�W Government
CDW Go�emment 75 Remittance Drive
230�Eorth Nlilwaukee Ave. Suite 1575
Vernon Hiils,IL 6aD61 Fax:847.371.7773 Chicago, IL 60675-15i5
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Ti�is quote is subject to CDW's Terms and Conditians o'f Sales��1 Seroice Projects at j
http:l/www.cdw.comlcontenflterms-conditionsl�roduct-sales.asp
For more inforrnation, contact a CDW accaunt rr�anager. ,
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UTILIT`C 1]
SUUTH TAH�E PUBL�C UTILITY DISTRICT
D
Ric�ard Solbrig, Ger�eral Manager � � Shannon Cotvila, Assistant Genera! Manager
Randy Vagelgesang, President BOARD MEMB�RS Kelly Sheehan, Vice President
Chris Cefalu, Direcfor James R. Jones, Director Duane Wallace, Director
REGULAR M��zING OF THE BOAR� OF DIREG�'ORS
SOUTH TAM4E PUBLIC UTfLlTY D1STRfCT
February 5, 20�5
MlNUTES
The South Tahoe Pubiic EJtil�ty District Board of Directors met in a regular session, 2:02 p.m., af the
District Office, located at i 275 Meadow Cres� Drive, Soufih �.ake Tahoe, California.
R�LL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
5taff: Brian Bartletfi, Tim Bledsoe, Cuz Cullen, Sf�annon Cotulla, Randy Curtis, Melonie Guttry, �'auI
Hughes, Nancy Hussmann, Gary Kvistad, Lyr�n Nolan, Terry Powers, Julie, Ryan, Richard Solbrig
Guests: Lynn 8arnet�, Matfhew Barnetfi
CONS�NT CALENDAR:
Moved Wallace Second Cefalu Cefa[u Yes .�ones Yes Vo el esan Yes Sheehan Yes
Wallace Yes �o approv� the Consenf Calendar as presenfied.
a. �.uther Pass Power and Control Project
A�thorized s#aff to prequalify contrqctors to bid on the Lutl�er Pass Power and Controa
Project.
b. Flexib�e Spending Account Program Amendment '
Adopted Amendment authorizing contributions of $2,550 maximum per calendar yedr, as ��
aiiowed by fihe 1RS for 201 S Calendar Year. �
c. Diamond Vailey Ranch Ir�igation lmprov�men� Project
Adopted Resofution Nos. 2970-3 5, 2971-15 and 2972-15 to submifi appEication for Diamond
Valley Ranch frrigation Improvement Project State Revol�ing �oan Funding.
d. �fa�oe 5ierra Integrated Regional Wa�er Management Plan tJpdcrte ,
1} Approved Revision to Task Qrder No. 5 to Kennedy Jenks Consultants in #he amoun� of '
$392,]35 for the TSIRWMP update; and, 2) Approved Task Order No. 1 �o Sierra Water
W74
REGUi.AR BOARQ M�ETfNG MINUi'ES- February 5, 2fl15 PAGE-2
Wor�Cgroup (SWWGJ in the amount of $92,625 for the TSfRWMP Data Managemen#Sysfem
Development.
e. Groundwa#er Mdnagement Plan Update
Au�horized an incr�ase in the amount of $3,517 fo Purcnase Order P27249 far additional
con5ulting services.
m
f. Sauth Upper 7ruckee Well No. 3 Evaluation
Authorized staff #o acquire we!! inspection services fo�fihe South Upper Truckee Well
No. 3 Evaluation.
g. Regu�ar Board Meeting Minufies: Junuary 19, 201�4- Approved January 19, 2�l 4 Minutes
IT�MS FOR BOARD AC�IQN:
a. MXU's and Water Meters-Staff gave an overview of the exception to bidding.
Moved Cefalu/_Second Sheehan / Cefalu Yes / Jones Yes /Vogelge$ang Yes_/ Sheehan Yes /
Wallace Yes to [1) Authorize exception �o biddir�g proced�res as outlined in the Purchasing
Policy for a 5ole source purchase ofi standardized suppli�s; (2) Authorize Purchase Order No.
28320 for the purchase of 5ensus MXU's (wa�er me�er mobile reading units and meters) #rom
Wes�ern Nevada Suppfy ir� an es�imated amount of$51,71�.42 includir�g tax; and for the
purchase ofi Sensus MXU's from Wester� Nevada Suppfy in an estima�ed amount of
$2b9,i 47.]D, ir�cludi�g tax.
b. 2014-2015 Veh�cle Purchases-Sfaff presented information on the truck purchasing schedule.
Mov�d Wallc�ce /Second Sheehan / Cefalu Yes / Jones Yes / Vogelgesanq_Yes /S�eehan Yes �
/ Wallace Yes to authorize purchase of five new '/2 fion pickup truc�s from the Sfic�te of
California Competitively Bid Contrac# #1-14-23-20AG in fhe estimated amount of $1 11,535.i 5.
c. Approve Pc�ymer�t o�C[aims
Moved SF�eehan Second Vo el esan Ce�alu Y�s Jones Yes Vo el esan Yes
Sheehan_Yes_/ Wallace Yes to approve Payment of Claims in the amount of �865,174.31.
- ;
STANDING AN� A�-HOC C4MMITTEE REPORl'S: ,
Nothing to repori.
BOARD MEMBER REPORTS:
Direcfor Wallace presented information regarding his meeting with Congressman Tom McClir�tock's
aid Bryant Milesi on Friday, January 30f". Pr�sid�nt Vo el esan reparfed he atter�ded t�e CASA
Conference January 21 -23, 2al 5.
�l. DORADO COUN1'Y WATER AGENCY P�RVEYOR REPOR�: �
Director Jones reported the nexfi meeting is Wednesday, February ] 1, 2015. �
G�N�RAL MANAG�R REPORT: j
Richard Solbriq gave an update on legislative and outreach efforfs including: 1
a
-s-
REGULAR 80ARD MEEFlNG MINUTES- �ebruary 5, 2075 PAG�-3
• Presenfia#ions �a service clubs/iocal ager�cies regarding the District budget process. Solbrig is
a�so schedufed fior television interv�ews ir� fhe next month.
• Recent meefiing wi�h Congressman McCiinfiock's aid, Bryant Milesi
- The Districfi is solicifing support within the �ire parfnership around the Lak�, both in California
and Nevada regarding the Lafce Tahoe �2estoration Act #2. This s�tpport will be helpful for the
upcoming ACWA/CASA Conferences in Washing�on, DC, where Districfi representatives wfl�
meet with fegislafiors.
5TA__FFLATTORN�Y R�PORTS:
Matthew Barnett, guest speaker, presented information on water fluoridafiion and the positive effects
on p�blic health. The Board received a har�dout from s�aff including approximate costs ofi
fluoridation of the Distric#'s i 4 wells. Richard Solbrig provid�d a brief h�story on research the Distric#
has conducted and efforts it has undergone on water fluoridation. If the Board is interesfied, staffi can
provide a detaifed cost estimate and full reporf including a sp�cific staff recommenda�ion on the
iss�e. The 8oard discussed the fluoridation information and unless fluoridation becomes a stat�
mandate, fhey ar� not interested in requiring Dis#rict customers to pay for ifi. The Board thanked Mr.
Barnett for his time at�d presentation of information.
BREAK AND ADJOURNM�NT TO ClOSED SESSION: 2:4i p.m.
RECONVENED 'f0 OPEN SESSION: 3:3 2 p.m.
a. �urs�ant to Governmer�t Code Sec�ion 54956.9(b)/Conference with Lega! Counsel Potentia! Litigation
r�: one case.
No reportable Board action.
. Pursuanf to Govemment Code Section 54956.9(a)/Conference with Legal Counsel Exis�ing �itigation
re: El Dorado Cour�ty Superior Court Case SC20]20227 GRCE�T Condominium vs. South Tahoe Pubiic
Utility Distric� (Filed 10/22/�2).
No reporfable Board ac�ion.
. Purs�ant to Sec�ion 54956.9(a} of the Cafifornia Government code, Closed Session may be Y�eld for
conference with fegal co�nsel regarding existing li�igatior�: Fa(se Claims Act Case: l�nited States, the
States of Californic�, Delaware, Florida, Nevada, and Tennessee and t�e Commonwealths of
Massac�usefts a�d Virginia ex re�. John Hendrix v. J-M Nianufacturing Company, lnc. and Formosa
Plasfics Corporation, U.S.A., Civil Action No. ED CVOb-QQ55-GW, United States Disfirict Co�rt for the
Central Disfirict of California.
No reporfable Board action.
. Pursuant �o Sect�on 5�4956.9(a) of the Cali�ornia Government Code, Closed Session may be held for
conference w'rfh legal cour�seE regarding existing fitigation: �os Ange�es Coun�y Superior Court, CaSe
No. BC459943, S�tate of Nevada, et al. v. J-M Manufacturing, et al.
Na reporfiable Board actian.
ADJOI�RNMENT: 3:12 p.m.
ug_
REGUi.AR BOARD MEETING MINUT�S-- February 5, 2075 PAG�-4
Randy Vogelgesang, Board PresidenT
South Tahoe Pub�ic Utility District
Melonie Gufitry, Clerk of the Board
South Tahoe Pubfic Utility District
0
-io-
General Manager
f2ichard H.Solbr�g
•
��� • 1954 �,y��r � �� ;.1/i Directors ,
�� Chris Gefalu I
JameS R.Jones
--�: f . � � r Randy Vogefgesang
�� �u L ��G iJ�l�1 i/� ���.��1 LJ`� Kelly Sheehan
Eric 5chafer
i�75 Meadow Cr�t Dr�ve•Svu�th l�ke T�hae•GA 9Fi50-740t '
e
Phone 530�4-4-E474•Fax 53D 54i-Q614•www.��puu[.u�
BOARD AGENDA l]'EM
�4: Board of Directors
FROM: John 7hie1, Engineering Deparfment Manager
M��TING DATE: February t 9, 2015 '
iTEM - PROJECi NAME: 20i 5 Water Mefer Enstallation �roject
R�QUES�ED BOARD ACTION: (i� Hold a P�blic Hearing to receive commenfs on fihe
designa�ion of the 2a15 Water Nleter Installation Projec� as "substantiafly complex" ur�der
Public Cor�tract Code Section 720i; (2) P�rsuant to the facts, find tf�e Project is '
substanfially eomplex and requires a 10% reten�ion limit; and (3) Authorize staff to ',
advertise for construction bids.
DISCUSSION: At 2:10 p.m. open t�e p�blic hearing to receive public commen�s on #he
designation of the 201� Water Meter Ins#allQtion Project. Tl�e propos�d projec� includes
fihe insfialfa�ion of approximately i,050 residen�iaf wafier mefiers at exisfiing service
connecfiions. This projec# is subject fio the Board's acceptance of a loan #hro�gn the
5tate of Califiornia. The terms of this foan and the fiiming of the contract are stiEl pendi�g
as o�this time. '
Disfrict staff is completing tl�e plans and specifications for the projec#. 5fiaff plans to
adverfise by fihe end of Febr�ary with field work beginning in May for comple�ion by
October 15�h.
Legislative arnendrr�en�s to the Public Cor�tract Code, effective January �, 2d12, limit
fi�e amount of retention the District can wifhhold from a contractor for a capital project
to 5% of the fo�al contract amount. However, the reten�ion amour�fi may exceed 5% if
the 8oard, at a properly noticed and normally sched�led public hearing, finds that the
project is "substantially complex," and fhc�t the nafiure of the proj�ct merits a higher '
reten#ion amoun�. On �ebruary 2, 20i 2, the Board adopfed Resolution No. 290412, '
whereby fihe Board resalved that when bidding capital projects, th� crit�ria identified
therein wili be used to determine wi�ether a project is s�bstantially complex such that it
j�sfffies a retenfiion amount higher than 5%.
--I1.� '
. . .
_- __ __ _ _ . __
John Thiei, Engine�ring Depariment Manager
February 19,2015
Page 2
Staff recommends fhaf �he Board designate the Project as substantially complex and
meri#s a re#ention amour�t of 10%. St.aff considers �his projec# as substantially complex in
accordance with fhe criteria established in Resolutian No. 290�-12.
a. The Lake Tahoe Basir� is a unique area, which, due to i#s high environmental
ser�sitivity, is highly regulc��ed by�RPA,
0
b. �'RPA imposes environmental reg�lations and speciaE requirements on contractors
that they would nof normally experience outside of the l.ake Tahoe Basin.
c. Based on the limited cons�ruction s�ason (May 1 -October 1 S) imposed by 7RPA
within fhe Lake Tahoe Basin, the project must be completed wifhout t�e benefit of
fime ext�nsions typically avaifable fo co�tractors working outside of the Lake Tahoe
Basin.
SCHEDUf.E: l�pon Board Appraval
COSTS: Preliminary constr�ction estimate -- $2.1 tvt
ACCO[1NT N�: 2029-8660 / M�T�RS
BUDG�TED AMOUNT AVA1tA8LE: $3,600,000 (2015/16) ,
A€TACHMENTS: None. � '
CONCtiRRENCE WITH RfQUESTED ACTION: CATEGORY: Water
GEN�RAI.MANAGER: YES � . NO
CHIEF FINANCIAi.QFFtC�R: Y�S NO I
-1a-
General Manager 1
Richarc#H.5olbrig
r 1950 •
�.FiB� .-.. Watsr � r , i/ � �� I7irecCorS
i� ChriS Cefaiu
James R.JoneS
"'!:==r r . i ♦ , Kandy Yogelgesang
-�"''� �ub�lG U�1�l��1 [�15�r{G�
Kefly 5heehan
Eric 5chafer
127�Meadow Cr��t Drive+Sot.rth l.ake Taha�•GA�6150-7401
m
Phane 53Q 54�--�474•Fax 530 541-OF14•ww�v_��pud.us
BOARD AGENDA ITEM 6b
TO: Board of Direc�ors
FROM: John �hief, Engineering Deparfimer�t Manager
MEET[NG DATE: February 19, 2015
ITEM -- PRQJECI' NAME. Prirnary Clari�ier #2 / Aeration Basin #1 Rehabilitation Project
REQ[IESi'ED BOARD ACTION: (1) HoEd a Public Hearing to receive comments on �he
designa�ion of tY�e Primary C�arifier #2 / Aeration Basin #1 Rehabilitation Project as
"substant�aily complex" ur�der Public Cor►tract Code Section 7201; [2} Pursuant to #he
fac#s, find the Project is substar��ially complex and requires a 10% reten�ion limit; and {3)
Aufihorize staff to advertise for construction bids.
DfSCUSSION: At 2:]5 p.m. op�n the public hearing to receive public commenis on #he
designation of the Primary Cfarifier #2 / A�ration Basin #1 Rehabili�ation Project. This
projec# includes the following work: Primary Ciarifier #2- cor�cre#e rehabil�fiation,
remove and replace grout ffoor, replace drive unit, modify cover#o accommodate a
modi�ied drive instalfation, sandblast and recoat rake arm; Aeratio� 8asin #i -
concrete rehQbilitation, remove and replace i�-basin aeratior� system, replace influent
piping fio improve hydrau(ic ioading.
District staff is working with HDR �ngineering to comple�e plans and specifEcatians for
the project. Staff pfans to advertise in early March and select a contrac�or in late April
wi�i� field work taking p[ace from July to October.
Legislative am�ndments to the Public Contract Code, effec�tive Janur�ry 1, 2012, Ifmit
the amaunt of reten#ion the Distr�ct can withhold from a contractor for a capital project
to S% of the to#c�l cor�t�act amount. However, the retenfiion amount may exceed 5%if
#he Board, at a properfy noticed and normaEly schedvled public hearing, finds �hat tl�e
project is "subsfiantially comp�ex," ar�d #hat the nat�re of the projec# merifis a higher
retention amount. On February 2, 2012, the 8oard adopfed Resolution No. 2904-12, I
whereby the Board resolved thafi when bidding capital projects, the criteria identified -
#herein wil� be used to determine wY�ether a project is s�bstar�tiafly complex such tl�at i�
�ustifies a retenfior� qmount higher than 5%.
- �
I
-13- '
.
John Thiel, Engineering Department Manager
February ]9, 2015
Page 2
S#aff recommends that fhe Board designate �he Project as substantia�ly complex and
meri�s a reter�fiion amount of �0%. Staff considers fihis project as substantialiy complex in
accordance with the criteria estabiisi�ed in Resolution No. 2904-]2.
a. The Lake Tahoe Basir� is a unique area, which, due to i#s high environmental ;
ser�sitivity; is highly regulated by T�2PA.
0
b. TRPA imposes environr-r�ental r�gufations and special requiremer�ts on contrac�ors ,'
#hat they wa�ld not normalfy experience outside of fhe Lake Tahoe 8asin. �
�
�
c. Based on ti�e crifical nature of thvse facilities, the d�ration that these facilities are out
o�operafion must be mir�imized.<
d. This project wi!! be constructed and s#aged within the Wasfie Water Treatmen� Plant in
ciose proximity to other Disfirict buildings and fiacilifies, which must remain in operation
during th� project.
e.Two or rr�ore different trades or subcon�raetors are antEcipated fio be invafved in the
constructior� of this project.
SCHEDUtE: Upan Board Approval
COSTS: Preliminary construc#ion estima�e- 2.2M
$
ACCOUNT NO: 1029-7009 / �C1 RNB and 1029-8�02 AB1 RHB
BUDGEl'E� AMOUNT AVAILABl.�: <$16,935>; $1,234,70� - Remair�i�g amount�o be
funded in 2015/i 6 I
ATTACHMENTS; Nane.
C�NCURRENC�WITH REQt�ESTED ACTIDN: CATEGO�tY: Water
G�N�RAL MANAG�R: YES � � NO
CH[�F F[NANCIAL OFFICER: YES NO
�
�
-14- i
PAYMENT OF CLAtMS
FOR APPROVAL
Februa '�9, 2015
Payroll 2/3/2015 394,2�12.93
Total Payrof I 394,2�2.J3
ADP & Insight eToois 443.14
AFLACNVageWorks claims and fees � 4,367.52
BBVA Compass Bank 571,470.'�6
BHFS fegal services O.QO
CDS health ca�e payments 8,223.24
Tota! Vendor EFT 584,504.06
Accounts Payable Checks-Sewer Fund 443,600.�4
Accounts Payable Checks-Water Fund 271 ,246.49
Accounts Payable Checks-Gran�s Fund 0.00
Tota� Accounts Payable 7'[4,846.53
Grand Total 7,fi93,5fi3.52
Payroll EFTs & Checks 2/3/2015
EFT CA Employment Taxes & W/H 17,365.83
EFT Federal Employment Taxes & W/H 95,990.52
EFT CaIPEF�S Con#ributions 28,604.43
EFT Great West Deferred Comp 21,333.17
EFT Stationary Engineers Union Dues 2,451.4fi
EFT Retirement Hea�th Savings 11,922.37
EFT United Way Contribu�ions �95.00
EFT Employee D�rec# Deposits 21'i,741.21
CHK Employee Garnishmen�s �,273.83
CHK Emp�oyee Paychecks 3,335.11
Tota! 394,212.93
-�.�-
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General Manager '
�ichard Fi.5olbrig
�� s 1�0 • w Director5 ,
� $�� � �.r�+�"' � �/''� � /'� ChriS Cefafu
� � /^] f J� JameS R.JoneS
� ��� `� Kandy Vogelge5ar+g ,
�+ �� �C�!����' � V��� l/� ��� V��EJ V Ke{ly 5heehan
Duane Waflace
t275 Meadow Cr�t Drive•Sou�Lake Tahae R CA 96150-74C3i '
!'har�e 53O 544-F47�-�Fax 530�4-i-()�14•wwvv.�tpud.u5 '
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SOAR� AG�NDA I�'�M 13a
T4: Board of Directors
FitOM: Tim Bfedsoe, Customer Service Manager
M�ET�NG �AT�: February 19, 20i 5
ITEM- PROJ�CT NAME: Cor�ference witY� Lega( Counsel -- Potential Lifigation
R�Q[3�S3ED BOARD AC�ION: Direct Staff
DISCtJSSlON: 54951,.9[b)/Conference with Legal Cou�sel Potentia! Litigation re: one case.
SCH�DI!l.�: '
COSFS:
ACCOUNT NO:
�UDG�TED AMOUNT AVAlLABL�:
A17ACHMENTS:
CONCURRENCE WITii R�QU�SI'�p ACTION: CAT�GORY: Water
G�NERAL MANAGER: YES ��� NO
CHIEF FINANCIAL OFFfCER: YE5 NO
-29-
Ger�eraf Manager
Richard H.5olbrig
��0< � �� � Wgt� /''� Directar5
( J # � V /� � �j ChriS Cefalu
, L•/ ��%� �` 1 �y James R.Jones
�:�...-� ;,�r r � . e � �andy Vogelgesang
������ ��i���� ����r'��t Kelly 5heehan
Duane Waliace
�2`75 Meadow Cre�t Drive•Sauth Lake 7'ahae•GA 9C�5D-7401
f'�tor[e�30�-F�-74•�ax 530 54�-OC14•VVLVW.St�t�LE.€15 I',
° i
BOA3tD AGENDA I�EM 13b '
TO: Board of D�rec�ors
FROM: 7im Bledsoe, Customer Service Manager
Debbie Nenderson, Aecounting Manager
MEETfNG DAT�: February ]9, 2a3 5
I�EM -PROJ�CT NAM�: Conference w�th Legal Cour�sel - Existing Litigatior� '
REQUES�ED BOARl7 ACl'ION: Direcf Legal Caunsef
DISCLfSSION: Pursuant to Section 54956.9(a) o� th� California Government code,
Closed Session may be he(d for conferer�ce with lega� counsel regarding ex�st�ng
fitigatior�: El Dorado Coun�y S�perior Courf Case SC20]2�227 GRC�.T Condominium vs.
South Tahoe P�,blic U�ility Dis�rict.
SCMEDUI,E:
COSTS:
ACCOUNT NO:
BUDG�]'�D AMOUNT AVAILABl.E:
AT[ACHMENTS;
GONCl1RRENCE WITH REQUESTE� ACTION: CATEGORY: Sewer
GENERAL MANAG�R: Y�5 L. NO
GHI�F FINANCfAL OFFlCER: YES NO
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