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AP 03-19-15 �o�TH rqHoF _ _ ---�- �:,,�,d. �� s� A(��r ' 19 5 0 ' ��j VTILITY DI SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, March 19, 2015 - 2:00 P.nn. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California . . _ ... _ _ . . Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director 1. CALL TO ORDER REGULAR MEETING- PLEDGE OF ALLEGIANCE(At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act.Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff,as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. PRESENTATION Water Conservation Program Update 7. ITEMS FOR BOARD ACTION a. Luther Pass Power and Control Project (�uiie Ryan, Principal Engineer) Pg 47 (1) At 2:10 p.m. hoid a Public Hearing to receive comments on the designation of the Luther Pass Power and Control Project as "substantially complex" under Public Contract Code Section 7201; (2) Pursuant to the facts, find the Project is substantially complex and requires a 10% retention limit; (3) Approve staff's recommended list of pre-qualified system integrators for bidding on the Project (to be presented prior to and at the Board Meeting); and, (4) Authorize staff to advertise for construction bids b. Diamond Valley Ranch Irrigation Improvements (ivo aergsohn, Hydrogeologist) Pg 51 (1) At 2:15 p.m. hold a Public Hearing to receive comments on the designation of the Diamond Valley Ranch Irrigation Improvements- Phase 1 Project (DVRIIP- Phase 1) as "substantially complex" under Public Contract Code Section 7201 and Board Resolution No. 2904-12; (2) Pursuant to the facts, find the Project is substantially complex REGULAR BOARD MEETING AGENDA-March 19, 2015 PAGE-2 and requires a 10% retention limit; and (3) Authorize staff to advertise for construction bids C. AFJFJfOv@ PQy171eC1t Of CIC11fT1S (Debbie Henderson, Accounting Manager) Approve Payment of Claims in the amount of$1,295,286.09 8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be taken.) 9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 1 1. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) Public Outreach 12. STAFF/ATTORNEY REPORTS �Discussions may take place; however, no action will be taken.� 13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 03/16/15-3:30 Operations Committee Meeting 03/18/15-8:00 a.m. ECC-Vogelgesang Representing 03/19/15-2:00 p.m. Regular Board Meeting at District Future Meetinqs/Events 04/02/15-2:00 p.m. Regular Board Meeting at District 14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.Closed Session is not open to the public;however,an opportunity will be provided at this time if inembers of the public would like to comment on any item listed-three minute limit.) a. 54956.9(b)/Conference with Legal Counsel re: Liability Claim against STPUD received from the City of South Lake Tahoe. Pg b� b. Pursuant to Section 54957.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al., County of EI Dorado, Superior Court Case No. SC20010165. Pg 69 ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADJOURNMENT (The next Regular Board Meeting is Thursday, April 2, 2015 at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with I a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on the Agenda. I Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the REGULAR BOARD MEETING AGENDA-March 19, 2015 PAGE-3 Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable efforf will be made to accommodate participation of the disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. �� REGULAR BOARD MEETING AGENDA-March 19, 2015 PAGE-4 S�uTH TqhpF _ - ,.,.-�= i (jeewe� • Y 950 ' ws�� VTILITY D�� SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR March 19, 2015 ITEMS a. WEBSITE DEVELOPMENT SERVICES (Richard Solbrig,General Manager) Pg 1 Authorize Task Order No. 3 to Rauch Communication Consultants, Inc. in an amount not to exceed $18,000 for website development services. b. LETTER OF SUPPORT FOR TO THE LAHONTAN REGIONAL WATER QUALITY CONTROL BOARD �Jim Hilton, Water Reuse Manager) Pg 5 Approve letter of support for Mr. Don Jardine to the Board of Directors for the Lahontan Regional Water Quality Control Board. c. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM THE CITY OF SOUTH LAKE TAHOE (Tim Bledsoe, Manger of Customer Service) Pg 9 Reject claim d. TEMPORARY HELP FOR CUSTOMER SERVICE DEPARTMENT (Tim Bledsoe, Manager of Customer Service) Pg 23 Increase Purchase Order No. P27721 in the amount of $8,500 to complete payment to Biue Ribbon Personnel Services for one temporary employee through May 1, 2015. e. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENTS (Ivo Bergsohn, Hydrogeologist) Pg 25 Approve the updated list of General Contractors pre-qualified to bid on the Diamond Valley Ranch Irrigation Improvements Project- Phase 1 (DVRIIP-Phase 1) project. f. TALLAC CREEK SEWER CROSSING (Ivo Bergsohn, Hydrogeologist) Pg 29 Authorize an increase in the amount of $900 to Purchase Order No. P27777 for additional professional land survey services. g. TEMPORARY HELP FOR A WATER METER INSTALLATION COORDINATOR FOR THE WATER METER INSTALLATION PROJECTS �i (John Thiel, Engineering Department Manager) Pg 31 Approve contract with Blue Ribbon Personnel Services in the amount of$30,000 for a temporary Water Meter installation Coordinator. REGULAR BOARD MEETING AGENDA-March 19, 2015 PAGE-5 h. LUTHER PASS POWER AND CONTROL PROJECT (Julie Ryan, Principal Engineer) Pg 35 Approve list of named products to be listed without alternative in the contract documents for the Luther Pass Power and Control Project. i. STANFORD CAMP GENSET (Randy Curtis,Manager of Field Operations) Pg 39 Request to advertise for bids for a 40KW MTU propane powered generator and switch gear for Stanford Camp pump stations. j. REGULAR BOARD MEETING MINUTES: March 5. 2015 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Pg 43 Approve March 5, 2015 Minutes I General Manager Richard H.Solbrig � �� • �,y Directors �� ' O �� Chris Cefalu James R.Jones _ • Randy Vogelgesang �" �'ublic Utility Di�tric�G KellySheehan Duane Wallace � 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-740i f'hane 530 544-64-74•Fax 53�541-0614•www.stpud.u� BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: March 19, 2015 ITEM- PROJECT NAME: Website Development Services REQUESTED BOARD ACTION: Authorize Task Order No. 3 to Rauch Communication Consultants, Inc. in an amount not to exceed $18,000 for website development services. DISCUSSION: Rauch Communication Consultants (RCC) provided District assistance with public outreach efforts during the Proposition 218 process as well as the system upgrade and rate review process. District staff wishes to continue to have RCC assist with providing website development services. SCHEDULE: COSTS: Not to exceed $18,000 - ACCOUNT NO: 50/50 27-6620 BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Task Order No. 3 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer GENERAL MANAGER: YES � �A NO CHIEF FINANCIAL OFFICER: YES NO -1- � RAUCH COMMUNICATION CONSULTANTS, INC. TASK ORDER N0. 3 WEBSITE DEVELOPMENT SERVICES This Task Order is made and entered into as of the 19th day of March, 2015, by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT' and Rauch Communication Consultants, Inc. hereinafter referred to as"CONSULTANT". In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement dated October 17,2013, and as specif�cally hereinafter set forth, the parties do hereby agree as follows: 1. PURPOSE The purpose of this Task Order is to provide website development services to (1) design and usability development; (2) site reorganization and site map; (3)review of each page with minor editing and formatting of individual pages as needed; (4)coordinate reviews with staff, gather information and photos, review and Q/C documents and edits; (5) build and code custom design templates; (6) develop homepage template including dropdown menus, etc.; (7) import existing pages into the content management system (450 documents and 150 static pages); (8) create custom CMS tools; (9) set up 300 redirects for pages that have moves, link-check entire website, test in multiple browsers, provide district staff training, set up analytics, and conduct acceptance testing. 2. SCOPE OF WORK The scope of work for these consulting services is contained in the CONSULTANTs written proposal of February 4, 2015 and more specifically identified under "Potential Outreach Activities to be Evaluated" therein. This written proposal is attached hereto, marked Exhibit "A", and incorporated herein by this reference as a part of this Task Order. 3. STAFFING Staffing will consist of Martin Rauch, Senior Consultant and Project Team Leader; Robert Rauch, Senior Consultant; Lynda Boyd, Staff Production; Laurie Cabral, Graphic Design and Social Media Affiliate; Mike Zeballos: Webmaster Affiliate; Viveca Hess, Social Media Affiliate. CONSULTANT shall not change staffing without approval by DISTRICT. Any changes shall provide for equivalent qualifications as far as possible and practical. 4. DISTRICT RESPONSIBILITIES DISTRICT agrees that its officers and employees will cooperate with CONSULTANT in the performance of seroices under this Task Order and will provide documentation and information in District's possession. 5. TIME OF PERFORMANCE Tasks for this scope of work have commenced upon email notice to proceed by District staff on February 19, 2015. 6. PAYMENT Payment to CONSULTANT for services performed under this Task Order shall be as provided in Rauch Communication Consultants, Inc. Fee Summary and shall not exceed the amount of Eighteen Thousand Dollars ($18,000) unless the scope of work is changed and an increase is authorized by DISTRICT. -3- � �s � : � � � � 7. LABOR CODE REQUIREMENTS } � All State of California prevailing wage laws must be complied within the performance of work related to � this Task Order. These include, but are not limited to, Labor Code Sections 1720 through 1860. � � IN WITNESS WHEREOF, this Agreement is executed by the General Manager and Clerk of the Board � of the South Tahoe Public Utility District, and CONSULTANT has caused this Task Order to be � :; executed the day and year first above written. � � � SOUTH TAHOE PUBLIC UTILITY DISTRICT � � � � .r � ' Richard Solbrig, General Manager/Engineer Date of Approval � I d � � ATTEST � � �:a � � � Melonie Guttry, Clerk of the Board � � � : RAUCH COMMUNICATION CONSULTANTS, INC. � � � Martin Rauch, Senior Consultant and Project Team Leader � '} Business License No. 012158; Expiration: 02/28/16 � � � � �� 3 � � �: � � � � � � � � s ` �$ �' i ; � � � � x � � i � � � � � � � � �' ; � � —4— � � � - � General Manager Richard H.Solbrig • �� • py Directors � �ey- ^ ( ) Chris Cefalu V �� a o e James R.Jones � �� f�u b 1 i c U ti I ity D i 5tri ct Randy Vogelgesang Kelly Sheehan Duane Wallace 1275 Meadow CreSt Drive•5outh Lake Tahoe•CA 96150-7401 Phone 530 54�4-64-74•Fax 53�541-0614•www.stpud.u5 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Jim Hilton, Water Reuse Manager MEETING DATE: March 19, 2015 ITEM-PROJECT NAME: Letter of Support for the Lahontan Regional Water Quality Control Board REQUESTED BOARD ACTION: Approve letter of support for reappointment of Mr. Don Jardine to the Board of Directors for the Lahontan Regional Water Quality Control Board. DISCUSSION: Per the provisions of the Porfer-Cologne Act, the District exports nearly two billion gallons of recycled water from the Lake Tahoe Basin into Alpine County for beneficial agricultural reuse. Alpine County and the District have a long history of collaboration on water issues. Since 1986, Mr. Jardine has played an important role in shaping decisions that affected the positive use of that precious resource. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Letter of Support CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -5- General Manager Richard H.Solbrig ��g� • 1950 • wate �� O� Director5 � O Ghris Cefalu James R.Jones --.-- �� I I� �� I�� Randy Vogelgesang Kelly Sheehan Duane Waliace 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 54-4--6474•Fax 530 541-0614•www.5tpud.u5 March 19, 2015 The Honorable Edmund "Jerry" G. Brown, Jr. Governor of California State Capitoi Building Sacramento, CA 95814 Dear Governor Brown: I write on behalf of the Board of Directors and staff of the South Tahoe Public Utility District ("District") in strong support of re-appointment of Mr. Don Jardine to the Board of Directors for#he Lahontan Regional Water Quality Control 8oard. As you know, per the provisions of the Porter-Cologne Act, the District exports nearly two billion gallons of recycled water from the Lake Tahoe Basin into Alpine County for beneficial agricultural reuse. Alpine County and the District have a long history of collaboration on water issues. Mr. Jardine, since 1986, has played an important role in shaping decisions tha# affected the positive use of that precious resource. In addition to his past service on the Lahontan Board, his woter credentials also include serving on the Carson River Sub-Conservancy, Alpine Watershed Group, and Alpine County Water Agency. In addition to his position on the Board of Supervisors, he has served Alpine County as a resenre sheriff's deputy and volunteer firefighter. Mr. Jardine also served his country with honor in the United States Marine Corps in Viet Nam. Governor Brown, you have demonstrated you are truly a powerful advocate for the water community in California and re-appointment of an individual such as Don Jardine to the Lahontan Board would be consistent with your proactive philosophy on water-related issues.The District looks forvvard to your continued leadership on this most essential of resources. Best regards, Randy Vogelgesang President, Board of Directors -7- General Manager Richard H.Solbrig � ' �� ' 4{r� Directors � ou� a oe Chris Cefalu James R.Jones �- � I'u b I i c U ti[ity D i 5tri ct Randy Vogelgesang Kelly Sheehan Duane Wallace 1275 Meadow Crest Drive•South lake Tahoe•CA 96150-7401 t'hone 530 54�F-6474•Fax 530 541-0�14•www.5tpud.uy BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service MEETING DATE: March 19, 2015 ITEM- PROJECT NAME: Liability Claim against South Tahoe Public Utility District (District) received from the City of South Lake Tahoe REQUESTED BOARD ACTION: Reject Claim DISCUSSION: The City of South Lake Tahoe filed a claim against the District in the amount of $15,536.55 for damages incurred to their fire truck as a result of debris in the fire hydrant. If the hydrant had been flushed prior to use the debris would not have damaged the fire pump on the truck. At the advice of Carl Warren and Company, the District's insurance adjuster, staff recommends denial of this claim. A closed session item has been included on this agenda if the Board wishes to discuss the merits of this claim. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Claim, Insurance Company Recommendations CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES�� NO CHIEF FINANCIAL OFFICER: YES NO -9- I f . _ . . . . � FORM; TORT CL�FOR MO�FEY Q�D��,��5 [Gow!C�e T�le 1,Div.3.6,§§8t0 e:s�q.J � Cl�oi(L�{S£FcT?�:4..ME OF CLA.�NL��,TT], ) ?�'o. . . [L�SERT'�A_tvlE OF CL.4LNL�'v TJ � vs. � �`Q�tT CLA.IIVI � ) FOR MON��.'OR D�iI�A.CES - South��hoz Public litil��y District � ��QgE S�C.8�U etseg.a) ) Received By � Tim Bledsoe . � � � .� JAN 6 20i5 ) See at�achec�Fastruct�o�s , C�stomer service Manager � Se€tioa 1: Cia' _ �nt Iafo�a�ioa ,r"1 - 1 L i ��. � ._ ��i G��'"� 7�[:� ..3f1 - �Z - (� ��d�� Nam.e of C ' ant Te�ephone Number(include area code) Ma111It �i�'eSS '. . • � , . �� ', g � � - , C�f1' � State 'g Code �5eehon 2: Ct�uu�nforni�tion � � � ,. . Is the-C�aim on Behalf of a Minor? �e� ,�C �o If yes,please indicate: , . Relaxionslup to l�nor Date of Birth�vf Minor.: �� Incident Date: � -Z - G DQllar�ount of Ctaiiri:_ /�5.3(c . �.� �onthlDay ea� . ��.ount Excee�s�10,000,fndieate Type of Civil Case: ic Limited I�on-Limited . Exptain I�ow T�e DoIlar Amount Clai�ned was Compntrd (Attach supportin�doeumenta.iion for the amount c�aimed} 1�€scribe the specific damage or injury ine tu;ed� a r�utt of the inc'd�� A �-�+ � ;ti-Z"L� �tf� ,(Z t i�i �4�i � � p'G''f �� d L'G��E' ._�� L!� �� ,, ' � � �=i��.�—�,��.��'"J�_`,T /� vt �.—!",�r�',,_��1 �, u ." j,�'ky . ��°�r� � ;��'�'tc�� /3'��` v�'r� � >s�t�?�. L'�� r� ��'i�t'��i'c I�.ac,- :�n➢ . / II 1 � � � � ��L��L" . . ,. X`�j -11- ..,'i � � � r . . .... . . . ... _ .. ... ._ . _ .. ._ _ ... ... q � §y '£ r ,fi . � , Location.of incident(if P,pplicable=include s�ert address,city or county,highway number;post � � � � mile nwmb�r and dire�tion of t��.�el). � � ; � � �: ; ��,� ,�� 1� N � 2�� id �,�� ' ��;,�� . . /J,rvY.rc _ � i � � � Exglai.n the.circumstances that led to the alleged damage or injury. Sta.te all facts that support � ' � yot�'claim ainst the District and wh � �you believe the District is responsible for the alleged � �, or i.n. . dam.�g jury. If known.,pro��de the game(s)of the District employee(s)who allegedly � caused the injury da�age or loss. (If more space is neede�,please attach additioaal sheets.) .� � � �x� - • �� a � �, � � � � � _ ,.� r � � � ' z��>' � � � � , �r -�e � k Sec�ioa 3: �tsu�nce�nforma�ivn (must be completed if claim�invol.ves an auto�obile) � � - rrt � . � Has the ctairn for the alleged damage/i�,�ury been filed or will it be filect with your insurance � , � caFrier? �es�Nfl � � . . � � � � � • �` - � � : Name of In�u�arice C�sri,er 3 - � Amoun#of Deduc�ible y :; .. . � � . . 3 Policy'.I�umbe� � � � z � t � � Iusurer's Te�ephone Ntimber('u�.clude area code) � , ; Insurer'�Mai2iing P�dc�ress � `: ; , . :4 ' �1� State Zip Code � # Are you the�egistered owner? Ites No � � � ; � . � �. � Ma.�c�: Model: Year: � � � �� ; ; � g � SectiQn 4: Re��esenta�iv�Iafarmation �; _ (Iviust be.filled out�claun is bemg filed by an attomey or au#horized rzpre�sentati�e) � ;� �� Iame of Attone�fRepreSentative:_ 1/ ��^�.c,.j � (�✓3� �a,� � i �. � . � `` � � �ttorney/I�e�resenta��e's Telephone�Turi2ber._�� 0� S � Z � � D K� � � . '' AttorfleyiRepr�S�IItat1��Z S M31�lIIa Address:�D y i4c{ . � . -- -� ��,?;��/'� � . � � . � � � . -iz- � �'; 4 � �- . i..�. . � ._.. . . . ._ .... . ....._.. :..:... ....... _ ' / City �. � �� `��g�ate�Zip Cocte �'�l!'o S_ection 5: hTo�iee and Siguature Penal Code Ssction 72 provides that.every•person who,KZth intent to defiraud.:pres`nts for altow=ance or for paymen±to any Statr Board or Officer,o:fo any couniy,toan,city,districts ward,vill�e;board or o��icer; �authorize�to allow ct;pay the sa.-ne if genuine,any false or f'raudulent claim bill,aecount,voucher or Kzitin�is gui�ty of a felony. � (�7c�L,c'f,�c�+-L�ff'�i �� L� �/`�--�- ��'C"''�- Signature o � Date � . � Z Lz � � . _ Si e of Attorney/Representative(if applicable) Date - -�3 - . , , .-13- --- --- --- --- -- -- �� ' ��*� MOTOR PO4L - W O R K O R D E R WO Number0000l-o0�4s3o CLOSED �. �. .�J � t>�� Vehicle#UOfl01-639� � `a t rrc[�• � FIRE SUPPRESSION •' ��•� � STATION3 MOTOR POOL SO LAKE TAHOE CA 96150 542-6161 1700 D STREET SOUTH LAKE TAHOE,CA 96150 Odometer 6068.0 �� S1grt 08/08l2014 d9:26 (530�'i42-6086 � Make E ONE Cbse 12I2212014 14:51 Vendor Number Year ModeF 1991 SO 9363 Priorlty 5 SCHEDULED WORK Vandor Name � Seria4# 46J7BAA80M1003973 Reaeon 9 OTHER PO Numbe� � Plake� E355B07 Shop ID AN �----- ---._ .. • ■ •� + •� i • '• i• � ' + • � • 1 LABOR 08l18/2014 089-0 0 0000000842 P FIRE TRUCKS RPR 7.50 82.430 618.23 08/29/2014 0000000846 RS FIRE TRUCKS 2.00 82.430 164.86 NOTE 56AGK FLUSH PUMP WITH OTHER TRUCK TO REMOVE DEBRIS. REMOVED ROCKS FROM PUMP. 842 8/12/14 RETESTED THE TRUCK IT STILL WILL NOT PASS. RETURNED TO THE SHOP PULLED THE J-BOX OFF AND REOMVED THE LOWER HALF OF THE PUMP.FOUND THAT THE ROCKS HAD DAMGED THE PUMP BADLY. 2 LABOR 08/18l2014 099-001-000 I OOOd000842 PH I DRfllE TIME OTH 0.50 82.430 41.22 i 08/29l2014 0000000846 RS DRIVE TIME 0.50 82.430 4122� NOTE ROUND HILL FIRE TEST PIT '� 3 LABOR 08/08/2014 097-002-000 0000000849 RL PUMP TEST OTH 8.00 82.430 659.44 08/11/2014 0000000849 RL PUMP TEST 3.00 82.430 247.29 08/29l2014 0000000846 RS PUMP TEST 2.00 82.430 164.86 NOTE 8-8-2014 849 PUMP TEST FAIL,BACKFLOW WITH 6103-FAIL.8-11- 2014 BACKFLUSH AT END OF INDUSTIALAVE.WITH HYDRANT& 6103,FAILED. 4 PART 08/21/2014 097-000-000 700060-1 VALVE SEAT RLF RPR 1.OQ 578.378 578.38 08/21/2014 700052-1 REPAIR KIT 1,OQ 179.320 179.32 08127/2014 765-1189 GASKET SEALER 2.00 19.666 39.33 08/27/2014 700060-1 VALVE SEAT RLF 1.OQ 578.378 578.38 08/27/2014 700052-1 REPAIR KIT 1.00 179.320 179.32 08/27l2014 1306 � PUMP S&H 1.OD 157.672 157.67 NOTE REPLACE RELIEF VALVE CARTRIDGE AND KIT DAMAGED BY DEBRIS FROM HYDRANT.ORDERED AND RECIEVED PUMP SHAFT ASSEMBLY;REMOVE OLD IMPELLER ASSEMBLY IPISTALL NEW. R$R PUMP TRANS WILL CONTINUE NEXT MOIdTH Page:1 ti,��`;�?;w MOTOR POOL �� W O R K O R D E R �NO Number 00001-�1014.9�� CLOSED � «, � �y Vehicle#000+01-�3��; � . S� • `" II�I I ��-�-�x s i FIRE SUPPRFSSION " '"" �"' �� STATION 3 MOTOR POOL SO LAKE TAHaE CA 967 50 542-6161 1700 D STREET SOUTH LAKE TAHOE,CA 96150 Odometer 6068.0 � ^ � Start 10/01/2014 14:57 (530)542-6086 Make E ONE Close 10/01/2014 14:43 Vendor Number Year Model 7991 SO 9363 Prior'ity 5 SCHEDULED WORK Vendor Name Serial# 46J76AA80M1003973 Reason 8 DRIVERS REPORT I PO Number Plata# E355607 Sho ID All �------- -- ---._...._ _ _ --p�- ; . . � . r � • • �• s: R . • 1 LABOR 09/3012014 097-000-000 0000000842 PH PUMP RPR 7.50 82.430 618.23 PART 10/01l2014 516-0182-42-0 QSMG IMPELLER SHAFT ASSY W/MEC SE 1.00 9536.626 9536.63 10/0112014 064-7416-12-0 ROLL PIN 1.OQ 26.316 26.32 10/01/2014 1306 SHIPPING&HANDLIIVG-DROP SHIP 1.00 310.236 310.24 10/01/2014 S.T. SALES TAX 1.00 273.841 273.84 NOTE GONTINUE FROM LAST MONTH RE-ASSEMBLE PUMP. � INSTALLED FILLED WITH GEAR OIL INSTALLED THE dRIVE LINES. TESTED IN THE YARD.DROVE TO THE TEST PUMP PASSED GREAT. 2 LABOR 09/3012014 099-001-000 I 0000000842 PFI I DRIVE TIME OTH 0.50 82.430 41.22 NOTE TEST PITAT ROUIVD HILL ,ii � hlotes: i_abc�r llcwrr� 8.00 LABOFt $659.45 pART:� $10,147.03 TIRE:'s $0.00 �JYRNT r $0.00 r�UTSiDE PARTS $0.00 C)UTSID� T}RES $0.00 !:il3 i SIDF lA�C1R $0.00 :1(?TSI[)".� $0.00 .�=H;-Y:� $30.99 'i.1;K $814.24 M�S; $0.00 Date: 12/22/2014 02:43 p.m. Report ID: 3-+F171WLN Page:1 "c)C�'^ 11,651.7'9 o . � j �-r` II��"'"�°' , � � , ,ft�„� _ .� ,, , . ,, . , , �, , _ ; _ ,. �, �t�< .�t,� , � � ry�x ��,�� s . .� .�� . . � � � . - � �: v � . .. �� , � �� .s �_ � : �._ . . �y Y � �.. . . *.�fF A � R Ir X� , ��` � ��'�`;� . � ' . . ., ` �3Y-� . 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General Manager Richard H.Solbrig + 1850 . �yiet �Y&� O ��j,.�. � � Directors � Chris Cefalu �� James R.Jones Randy Vogelgesang � �ubl�c U-�ility Di�tri�t KellySheehan Duane Wallace 1275 Meadow CreSt Drive•South Lake Tahoe•CA 96150-7401 f'hone 530 54�4-64-74•Fax 530 54-1-0614•www.stpuc�.u5 BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service MEETING DATE: March 19, 2015 ITEM- PROJECT NAME: Temporary Help for Customer Service Deparfment REQUESTED BOARD ACTION: Increase Purchase Order No. P27721 in the amount of $8,500 to complete payment to Blue Ribbon Personnel Services for one temporary employee through May 1, 2015. DISCUSSION: On March 20, 2014, staff presented the yearly request for one temporary customer senrice position. This temporary employee has assisted the Customer Service Department by answering telephone calls, taking payments and responding to routine questions from the public. The Customer Service Deparfment had other full-time employees take vacations and scheduled sick leave and the temporary employee was utilized to fill these positions. Additionally, the Customer Service staff has one employee who will be retiring on April 30, 2015. It is necessary to increase Purchase Order No. P27721 in the amount of $8,500 to complete payment to Blue Ribbon Personnel Services for one temporary employee through May 1, 2015. SCHEDULE: ASAP COSTS: $27,000 (2014-2015) Increase PO No. P27721 by $8,500 ACCOUNT NO: 1038-4405, 2038-4405 BUDGETED AMOUNT AVAILABLE: $39,819 ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water 8�Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -23- General Manager Richard H.Solbrig � • lsso . W� a u� a oe o;�e�to�s Chris Cefalu James R.Jones ;,�;..: . . . , , Randy Vogelgesang 1'ubl�c Ut�l�ty Dl�tri�� KellySheehan Duane Wallace 1275 Meadow Crest Drive•South Lake Tahoe•CA 96't50-7401 i'hone 530 5Q�--64-74•Fax 530 541-0614•WWW.St�.US BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Ivo Bergsohn, Hyckogeologist MEETING DATE: March 19, 2015 ITEM-PROJECT NAME: Diamond Valley Ranch Irrigation Improvements REQUESTED BOARD ACTION: Approve the updated list of General Contractors pre- qualified to bid on the Diamond Valley Ranch Irrigation Improvements Project- Phase 1 (DVRIIP-Phase 1) project. DISCUSSION: Public Contract Code Section 20101 includes provisions that allow a public agency to require licensed contractors that wish to bid for public works projects to "pre-qualify" for the right to bid on a specific public works project, or on public works projects undertaken by a public agency during a specified period of time. Due to the nature and diversity of skills required, staff believes that it is in the best interest of the District to prequalify General Contractors for the specified project. The District's prequalification process was performed in accordance with Public Contract Code procedures. On December 30, 2014, the Engineering Department issued a Sovth Tahoe Public Utility District General Contractor Pre-Qualification Packet Update requiring pre-qualified General Contractors to update their information in order to maintain their status as pre- qualified to bid on the project. A memorandum presenting the list of General Contractors that satisfied the update information requirements is provided as an attachment to this item. Staff recommends that the Board approve this updated list of General Contractors to be pre-qualified to bid on the specific project. -25- t € � € �; � : Ivo Bergsohn, Hydrogeologist � ` March 19,2015 Page 2 � � @ � � R: $ ;; � ; � � � ;; _ � , �:: � �: � 4 � � [ '! �'. � � � � .q � S. � k � 3 � $gg i 1 '` SCHEDULE: Bidding to start late March/early April COSTS: N/A � ACCOUNT NO: 1029-8161 BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Diamond Valley Ranch Irrigation Improvements- Phase 1 ! 2014 General Contractor's Prequalification Update (March 3, 2015) ',, CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer ' GENERAL MANAGER: YES NO .�— CHIEF FINANCIAL OFFICER: YES NO -26- So u th Ta h o e Richard Solbrig, General Manager Public Utility District Board Members Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Duane Wallace i Date: March 3, �015 To: Board of Directors, Richard Solbrig From: Ivo Bergsohri-Project Manager Subject: Diamond Valley Ranch Irrigation Improvements-Phase 1 2014 General Contractor's Prequalification Update On October 20, 2011 the District Board of Directors approved a list of fifteen General Contractor's as prequalified to bid on the Diamond Valley Ranch Irrigation Improvements- Phase 1 (DVRIIP-Phase 1) project. As an unexpected length of time was needed to complete environmental documents and engineering plans; attain environmental permits and secure funding for construction, District staff believed that it was necessary that the General Contractors update their information. On December 30, 2014, the Engineering Department requested that all General Contractors which prequalified for the right to bid on the DVRIIP- Phase 1, submit a completed Pre-Qualification Packet Update documenting any changes since September 16, 201 1.Ten of the fifteen General Contractors on the cuRent pre-qualified list submitted a completed Pre-Qualification Packet Update for District review and evaluation by the required deadline (February 10, 2015�. In order to maintain their current status as prequalified to bid on the project, each General Contractor is required to fully update the pre-qualification questionnaire and provide all supporting materials requested in the Pre-Qualification Packet Update.The District will not accept bids from General Contractors that failed to comply with the update requirements for this project. Following careful review and evaluation of the completed submittals, District staff has determined that the following General Contractors satisfied the update information requirements as specified in the Sovth Tahoe Public Utility District General Contractor Pre- Qvalification Packet Update issued on December 30, 2014. 1. A&K Earfh Movers Inc. 2. Auburn Constructors Inc. 3. Burdick Excavating, Inc. ' 4. Gerhardt 8� Berry Inc. 5. K.G. Walters Construction 6. Mozingo Construction Inc. 7. Stanek Constructors Inc. 8. Syblon Reid South Tahoe Pub�ic Utility District■ 1275 Meadow Crest Drive,South Lake Tahoe,CA 96150 Phone 530.544.6474■Facsimile 530.541.0614 ■www.stpud.us -27- � € � 9. T8�S Construction Company Inc. i 10.Thomas Haen Company Inc. The contract for construction of the Project, in whole or in part, may be awarded, if at all, to ; the responsible, pre-qualified Contractor submitting the lowest responsive bid. Neither issuing � � the Notice nor any other activity related to the pre-qualification process obligates the Distr'ict �' to award a contract for construction of the Project, in whole or in part, to a parficular ' Contractor, or at aIL E � � Cc: H. Baugh � � J. Hilton 4 S. Cottulla � � File f s � � € i � i i `{ �; 3 k R � 4 't, � � � � � �E tlE t _ ! kp i I ! 9 1 jI I 1 i � I i i South Tahoe Public Utility District■ 1275 Meadow Crest Drive,South Lake Tahoe,CA 961 SO Phone 530.544.6474■Facsimile 530.541.0614■www.stpud.us -28- General Manager Richard H.Solbrig � . �sso . w� o ca t a o e Directors Chris Cefalu D James R.Jones "� �"` f ublic Uti[ity DiStrict Randyvogelgesang Kelly Sheehan Duane Wallace 1275 Meadow Crest Drive•�outh Lake Tahoe•CR 96t50-7401 f'hone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 4f TO: Board of Directors � FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: March 19, 2015 ITEM- PROJECT NAME: Tallac Creek Sewer Crossing REQUESTED BOARD ACTION: Authorize an increase in the amount o#$900 to Purchase Order No. P27777 for additional professional land survey services. DISCUSSION: The District is working to coordinate the design of a long-term solution for the District's sewer line crossing at Tallac Creek with the US Forest Service plans for the Taylor and Tallac Creek Restoration Project. As part of this efforf, the District would like to collect additional survey data to better define the profile of Tallac Creek and adjoining areas upstr�am of the sewer line crossing. In July, 2014, the Board accepted #he cost proposal from Insite Land Surveys to provide professional land survey senrices for the Tallac Creek Sewer Line Protection Project. The existing scope of work involves quarterly surveys of the profile of Tallac Creek at the crossing of the concrete encasement, and 15 feet upstream and 15 feet downstream of this crossing and along a line perpendicular to the concrete encasement. This will satisfy Lahontan Regional Water Quality Control Board monitoring and reporting requirements. In order to minimize survey costs, the extra work to collect the added survey data would be performed in conjunction with the authorized survey work. The cost for the added survey services is $900, which will raise the contract total under Purchase Order No. P27777 to $6,225. -29- � € i � � f I Ivo Bergsohn, Hydrogeologist March 19,2015 ` � Page 2 ; $ k s ' w :� � � � �. # � § �, k f' f: }' f �t: ( 3 f: � � � i {: f ! `� � � t } C E � � t � E � � � � � j � � 4 � � � i � � SCHEDULE: Upon Board Approvai i i COSTS: $900 j � i ACCOUNT NO: 1029-7014 , BUDGETED AMOUNT AVAILABLE: $88,828 ' ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer ; GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager I Richard H.5olbrig � t 1$50 r w$� O �� Directors ChriS CeFalu James R.Jones . , � � � Randy Vogelgesang �^ f ubl�c Utll�ty Dt�tric-� KellySheehan Duane Wallace 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 f'Ihone 530 544-64-74•Fax 530 541-OFi4•WWW.StpLIG�.US BOARD AGENDA ITEM 4g TO: Board of Directors FROM: John Thiel, fngineering Department Manager MEETING DATE: March 19, 2015 ITEM-PROJECT NAME: Temporary Help for Water Meter Installation Projects REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Personnel Services in the amount of$30,000 for a temporary Water Meter Installation Coordinator. DISCUSSION: Sta�f requests that the Board authorize payment to Blue Ribbon Personnel Services for a temporary Water Meter Installation Coordinator to assist Engineering staff with inspection, public outreach, utility location, and coordination functions. There are approximately 780 meters remaining on the 2014 Water Meter Installation Project which is being completed by Vinciguerra Construction, and 988 meters included in the 2015 Water Meter Installation Project which is currently out to bid. Therefore, a total of 1,768 meters are planned for installation this summer with various customer impacts at every location. Staff is requesting one temporary Water Meter Installation Coordinator position be filled from approximately April 15, 201 S, through October 15, 2015, with an estimate of 1,000 hours at a cost of$36,000. This is based on an estimated pay rate of$19 per hour with a fully-burdened, total billing rate from Blue Ribbon Personnel Services of �29.34 per hour plus some allowance for overtime hours. For additional information, please refer to the attached Temporary Employee Request Form. -31- . � f � , i John Thiel Engineering Department Manager ' � Page 2 s � ; � 4 1 i t C ? p t f �. � G € � � v k `s ' 4 ) P �@ � &$ #g f 7 �S d � � h � � � '$ � s � � i s ! � 1 4 � ; i 1 SCHEDULE: April 15, 2015-October 15, 2015 { i � COSTS: $36,000 � ACCOUNT NO: 2029-7013 ; } BUDGETED AMOUNT AVAILABLE: 2014 $105,729 ATTACHMENTS: Temporary Employee Request Form CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO e CHIEF FINANCIAL OFFICER: YES NO —32— South Tahoe Public UtiGty District Temporary Employee Request Date: 3/04/15 Requesting Supervisor/Manager: John Thiel Temuorarv Emalovee Needs Preferred Start Date: 4/15/15 Position Title: I Anticipated End Date: 10/15/15 Water Meter Installation Coordinator Position Description: - Skills/Experience: 1. Assists the District's Construction Inspector (Inspector) on the construction of over 1,S00 1• Ability to read and understand plans water meter installations. Understands and specifications. relevant components of construction plans and 2• Work effectively in an active,fast- specifications. paced, construction environment. 2. Coordinates with Inspector on progress, water 3. Experience in construction and/or shutdowns, and customer needs. Coordinates Public outreach is highly desirable. with District staff, contractor, and other utiliry 4. Communicate effectively, especially workers, as directed by the Engineer or verbally, in both technical and non- Inspector. technical terms; with individuals or 3. Meet with customers to address construction- small groups; with technical staff, related issues and help diagnose solutions. contractors, and District customers. Help the District solve customer problems 5. Capability to drive a motor vehicle to eff ciently and fairly. go to construction site, assist 4. Assist Inspector with the organization and construction inspector, meet with tracking of project information including customers, and post signs and door schedule,progress, as-builts, contractor hangers. issues, customer issues, and resolution status. 6. Learn quickly, and work as an effective S. Coordinates,promotes, and provides public and critical member of the project outreach for the District's 2014 Water Meter team;provide energy and competency Installation Project. Communicates the water to help the District meet project goals meter program and construction impacts to and customer service expectations. applicable customers. 7. Understand,follow, and implement the 6. Perform light landscape repair when directed District's construction and general by the Inspector. safety procedures. Other Comments: Work is mostly outside, in the field, and on the construction site. Hours: Generally 8am to Spm, Monday-Friday. Temp Employee Pay Rate: $19 per hr Temp Pre-Employment Process: Temp Salary Schedule: Drug Test XX Laborer/Clerical $15.00 Credit Check Skilled Laborer/Technical $16.00 Medical Exam Lead Laborer $17.00 DMV Record XX Lead Technical $19.00 -33- General Manager Richard H.Solbrig ' � • 1950 • w� ^ �� ^ ^ Directore � ; �v ChriS Cefalu �� JameS R.JoneS �"" :iw*= � � + • . Randy Vogelge5ang f u b I�c U ti I ity D i stri ct Kelly 5heehan Duane Wallace 1275 Meadow CreSt Drive•5outh Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.�tpud.us BOARD AGENDA ITEM 4h TO: Board of Directors FROM: Julie Ryan, Principal Engineer MEETING DATE: March 19, 2015 ITEM-PROJECT NAME: Luther Pass Power and Control Project REQUESTED BOARD ACTION: Approve list of named products to be listed without alternative in the contract documents for the Luther Pass Power and Control Project. DISCUSSION: To comply with requirements of the Public Contracting Code, the District must list, in one place in the bid documents, all items that are to be provided by the contractor without alternative (ie., sole-brand), and identify the basis for including each item on the list (also known as a "finding"). This list must be approved in advance of bidding by the Board of Directors. Attached is the list of sole-brand items for the Luther Pass Power and Control Project, along with the findings for each. Staff requests that the Board approve this list for the purpose of bidding and constructing this project. This item has been reviewed by the District Purchasing Agent and Legal Counsel. SCHEDULE: COSTS: N/A ACCOUNT NO: 1029-8330/LPPOWR BUDGETED AMOUNT AVAILABLE: $147,308 ATTACHMENTS: Sole brand items and findings for each CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -35- A. In following with the District's established Purchasing Policy, and as is allowed by the public code (PUC §3400, PUC 15431 and PCC 20206.1) and supported by case law, the District has made findings that certain products shall be used for this project without alternative. The Distr'ict's Purchasing Policy recognizes the following as findings for exceptions to bidding. 1. When the item (merchandise or service) can be obtained from only one source. 2. When the item is required or is economically preferable to match or be compatible with other furnishings, materials or equipment presently on hand and the purchase is made from the manufacturer or supplier who supplied other such furnishings, materials or equipment. 3. When the item has been standardized by the District and can be purchased from only one source or is purchased from the original manufacturer or supplier. 4. When the Board of Directors determines that due to special circumstances, it is in the District's best interest to purchase an item or enter into a contract without compliance with the bidding procedures i.e., competitive proposals would not be useful, would not produce an advantage or would be undesirable, impractical, or impossible. 5. When all bids are considered unsatisfactory or excessive and are rejected by the Board of Directors by a two-thirds vote (PCC 20206.1), the District may do any necessary work and make necessary expenditures in lieu of contracting for the proposed work. 6. When the Board of Directors declares an emergency by a four-fifths vote (PCC 22050), after finding that conditions will not permit a delay resulting from a competitive solicitation for bids. All actions thereafter taken will be reported to the Board until the emergency action is terminated (at the earliest possible date that conditions warrant). B. Following is a list of products proposed for sole-brand determination for the Luther Pass Power and Control Project, and the basis for the sole-brand determination identified by reference to the findings listed in Part A (above). 1. Allen Bradley programmable logic computers (PLCs) with RSLogix [Findings 2 and 3] 2. Microsoft Windows Computer Operating System [Findings 2 and 3] 3. Motorola Ace (was Moscad) Remote Terminal Units (SCADA) including software and programming [Findings 2 and 3] 4. Motorola SCADA 8� voice radio base station [Findings 1,2 and 3] 5. SKM Power Tools Software for Arc Flash Analysis[Findings 2 and 3] 6. Videx CyberLock System(Findings 1, 2 and 3] 7. Wonderware SCADA software at plant [Findings 2 and 3] 8. Tyco Inergen Clean Agent Fire Suppression System [Finding 2 and 3] 9. Rexnord Thomas Series 54RD Flexible Disc Coupling [Findings 2 and 4] -37- General Manager ', Richard H.Solbrig ' �riet � 1� � INgt�, Directors O �� 4 Chris Cefalu (,J James R.Jones - Randy Vogelgesang �" �ublic Utility DiStrict KellySheehan Duane Wallace 1275 Meadow CreSt Drive•South La4cs Tahae•CA 96150-7401 t'hone 530 54�4-6474•Fax 530 541-0614•www.5tp�d.u5 BOARD AGENDA ITEM 4I TO: Board of Direc#ors FROM: Randy Curtis, Manager of Field Operations MEETING DATE: March 19, 2015 ITEM- PROJECT NAME: Stanford Camp Genset REQUESTED BOARD ACTION: Request to advertise for bids for a 40KW MTU propane powered generator and switch gear for Stanford Camp pump stations. DISCUSSION: A new generator is necessary at the District's Stanford Camp (Fallen Leaf Lake) lacation to replace the outdated generator currently in place. This generator has been on our replacement schedule for many years and is included in this year's budget. MTU generators were standardized as sole-brand for all District pump stations at the March 6, 2014, Board Meeting. Bids will be accepted from firms who sell and provide service for MTU generators. SCHEDULE: ASAP COSTS: fstimated at $18,000 ACCOUNT NO: 1005-8215 BUDGETED AMOUNT AVAILABLE: $19,000 ATTACHMENTS: March 6, 2014, agenda item designating MTU generators as the sole- brand for all District pump stations. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -39- General Manager � • 1950 • � Kichard H.5olbrig 5 o u t h Directore Ta h o e ChriS Cefalu � i�ublic Utility District .1ame5R.Jones Randy Vogelgesang Kelly 5hcahan £ric 5chafer 1275 Meadow Cnest Dri�•South take Tahoe•GA 96150-74Ot F'hone 530 54�4-6474•Fax 530 54-t-0614•W Ww.StpUd.U5 BOARD AGENDA ITEM 6c TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations MEETING DATE: March 6, 2014 ITEM-PROJECT NAME: 2�0 KW Gen.erator, Bijou Pump Station REQUESTED BOARD ACTION: (1) Find that MTU On-Site Generators will be the sole brand for District generators; and (2) Authorize staff to go out to bid for one MTU 250 KW Generator. DISCUSSION: A new Generator is required at the Bijou Sewer Pump Station to replace a non-tier rated 2-Cycle Detroit Generator currently in use.This generator does not meet the California State Air Board requirements for regulatory emissions and will be out of compliance this year.Staff would like to re-standardize to MTU Generators (formally Katolight).These units are built by MTU Onsite Energy Company and have multiple sales and service facilities in California and Nevada. The District currently has over 26 units throughout our sewer collection system and water distribution system.The company change to MTU will benefit the District in added service and repair centers and allows the District to ask for competitive bids from multiple distributers. These MTU Generato�s have proven to be very reliable and dependable units, and stcandardization will provide: � Reliability • District technicians are trained on the repairs and maintenance (attended generator repair classes) • Interchangeable parts inventory (oil filters, air filters, fuel filtersJ • Localized service providers • Currently have over 26 MTU/Katolight Generators in service � Units have standardized control systems (Asco, Zenifih) • Common switch gear • Dependable John Deere Diesel motors on most generators (except generators with alternative fuels) The District Purchasing Agent has reviewed this item. -39- i I -41- � � , i � � Randy Curtis �; March 6,2014 Page 2 � � � � .j � f � � � i § e 1 � } � F � � € u 4 � � .'j S S � � ( @ � � E` � 5 �¢ i t 5 � � � :t � � 7 � 1 � z ' i 5 r � � .a � I g �I :' I i II SCHEDULE: ASAP � COSTS: Under$60,000 ' ACCOUNT NO: 1005-8379 '�' BUDGETED AMOUNT AVAILABLE: $60,000 ATTACHMENTS:Sole Brand form, Standardization memo, Bidders sheet ;a CONCURREMCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -40- -42- ��uTH TqMO� � - :�=._ ��ei we� ' 1950 '�` �:�L��, SOUTH TAHOE PUBLIC UTILITY DISTRICT . � .. _ _ . _ . _ . . _ � _ _ . _ _. Richard Solbrig, General Manager Shannon Cotuila, Assistant General Manager Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT March 5, 2015 MI N UTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROII CALL: Board of Directors: President Vogelgesang, Directors Cefalu, Sheehan, Wallace Excused: Director Jones Staff: Tim Bledsoe, Linda Brown, Dennis Cocking, Shannon Cotulla, Randy Curtis, Melonie Guttry, Debbie Henderson, Paul Hughes, Gary Kvistad, Donielle Morse, Lynn Nolan, Susan Rasmussen, John Thiel Guests: Brian Wallace, Grant Thornton, Cesar Ortega CORRECTIONS TO THE AGENDA AND CONSENT CALENDAR: Item 4 B (California Tahoe Alliance Cost Sharing for State Lobbying and Consulting Services) Exhibit A was replaced with a more expansive Exhibit A. Item 7 A (Disclosure of Waiver of Potential Conflict of Interest) was updated to include the Tahoe Keys Beach and Harbor Association, Inc. CONSENT CALENDAR: Moved Cefalu / Second Wallace /Cefalu Yes / Jones Excused / Vo4elgesang Yes /Sheehan Yes / Wallace Yes to approve the Consent Calendar as presented. a. Association of California Water Agencies 2015 Authorized 2015 Membership dues renewal in the amount of $20,080. b. California Tahoe Alliance Cost Sharing for State Lobbying and Consulting Services (1) Adopted MOU with California Tahoe Alliance; and, (2) Authorized Task Order No.l to the Conservation Strategy Group for Lobbying and Consulting Senrices. -43- E �. € � e � ' REGULAR BOARD MEETING MINUTES-March 5, 2015 PAGE-2 � ! t ; i � ; � c. Alpine County's Summer, 2015, Fish Purchase ; _ Authorized payment to Alpine County in the amount of $51,750 to purchase fish for the � � Summer, 2015, planting season. ¢ � 4 d. Tahoe Friendly Landscape Training Program } � Approved Task Order No. 1 to Tahoe Resource Conservation District in the amount of r $15,000 for the development and implementation of a Tahoe Friendly Landscape Training �' ; Program. � f �� ; e. Temporary Water Educator � Approved contract with Blue Ribbon Personnel Services for one temporary Water Educator, ` } in the estimated amount of$19,000 �' � � f. Temporary Water Efficiency Technician � Approved contract with Blue Ribbon Personnel Services for one temporary Water Efficiency Technician, in the estimated amount of$25,000. � { g. Fire Hydrant Service Expansion and Large Meter Replacement Project � ' Authorized staff to adverfise for construction bids for the Fire Hydrant Service Expansion and ; Large Meter Replacement project. h. Engineering Intern Extended existing contract with Blue Ribbon Temporary Personnel to add a second engineering student intern. ; i. Regular Board Meeting Minutes: February 19, 2015 - Approved February 19 2015 Minutes � PRESENTATION Staff introduced Brian Wallace of Grant Thornton to present the June 13, 2014, audited financial � statements. Brian was pleased to report no significant deficiencies and added staff does a great job. ITEMS FOR BOARD ACTION: a. Disclosure and Waiver of Potential Conflict of Interest-Attorney Kvistad explained the addition of the Tahoe Keys Beach and Harbor Association, Inc. is necessary as the issues are exactly aligned with the Tahoe Keys Property Owners' Association, Inc. The Waiver covers the District so that if there is a conflict, Brownstein Hyatt Farber Schreck, LLP (Brownstein) can represent the District and no entity can object. i � � a Moved Cefalu /Second Sheehan / Cefalu Yes / Jones Excused / Voaelaesan4 Yes /Sheehan � Yes / Wallace Yes to Authorize the General Manager to sign a Disclosure of Relationship and I, Waiver of Potential Conflict of Interest to allow Brownstein to represent the Tahoe Keys ', - Property Owners' Association incl�ding the Tahoe Keys Beach and Harbor Association in one ' � matter unrelated to the District. b. Approve Payment of Claims Moved Wallace /Second Cefalu / Cefalu Yes / Jones Excused / Voyelgesanct Yes /Sheehan Yes / Wallace Yes to approve Payment of Claims in the amount of$830,225.01. -44- REGULAR BOARD MEETING MINUTES-March 5, 2015 PAGE-3 STANDING AND AD-HOC COMMITfEE REPORTS• Nothing to report. BOARD MEMBER REPORTS: Director Wallace provided a report on the CASA and ACWA Conferences attended in Washington, DC the week of February 23�d. The District seems to have good relationships with legislators and both Cocking and Cotulla did a great job representing the District. Cotulla added that he and Cocking met with Rocky Deal yesterday and received positive feedback on the Tahoe Restoration Act. Cocking added relationship building is critical in DC. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT• Solbria gave an update on the EI Dorado County Water and Power Agency, mentioning District staff is preparing a list of items that could be funded if funds become available from EI Dorado. GENERAL MANAGER REPORT: Solbrig reoorted he was interviewed on KTHO Radio last Friday promoting the upcoming public meetings and completed a television editorial segment. Solbrig received a phone call from Brad Branan a reporter with the Sacramento Bee regarding Board salaries. Several public outreach presentations are scheduled including: • LTCC Board, Tuesday, May 12'h at 6 p.m. • Soroptimist International of South Lake Tahoe, Wednesday, June 17, at noon • Public Meeting - May 7th at 6 p.m. STAFF/ATTORNEY REPORTS: Staff reported on the SB854 requirements relating to the District hiring local contractors and the contractors' requirement to register with the Department of Industrial Relations. Staff provided an update on the Helping Hands Program. Total assistance paid to date is nearly $53,000, and most of these funds have been provided by staff and customers. Attorney Kvistad reported on the Sustainable Groundwater Act that he is working on with staff. They will prepare a presentation for the Board in April. ADJOURNMENT TO CLOSED SESSION: 3:03 p.m. RECONVENED TO OPEN SESSION: 3:39 p.m. a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District (Filed 10/22/12). No re�ortable Board action. b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al., County of EI Dorado, Superior Court Case No. SC20010165. No recortable Board action. -45- �' � � � REGULAR BOARD MEETING MINUTES-March 5, 2015 PAGE-4 E ,. � � b' f ADJOURNMENT: 3:39 p.m. � � Randy Vogelgesang, Board President � South Tahoe Public Utility District � �. � Melonie Guttry, Clerk of the Board t South Tahoe Public Utility District k` 6' i i: 1 3' � t f . � ? � � � Q a S' € � �y y f 4 � � i �' �: € � € i s. � �: t � � � 3 �. } � � 4 � � 0 � � � � -46- General Manager Richard H.5olbrig �`�; �`� V/'1 �� ^ Director5 � ChriS Cefalu James R.Jones +�f1i+= � � Randy Vogelge5ang �ub�ic uti�ity dl�tr�c� KellySheehan Duane Wallace 12'75 Meadow Crest Drive•Sauth Lake Tahoe•CA 96150-7401 1'hone 530 54�4-6474•Fax 530 541-p614•w+nnn,stpud.u5 BOARD AGENDA ITEM �a TO: Board of Directors FROM: Julie Ryan, Principal �ngineer MEETING DATE: March 19, 2015 ITEM -PROJECT NAME: Luther Pass Power and Control Project REQUESTED BOARD ACTION: (1) Hold a Public Hearing to receive comments on the designation of the luther Pass Power and Control Project as "substantially complex" under Public Contract Code Section 7201; (2) Pursuant to the facts, find the Project is substantially complex and requires a 10% retention limit; (3) Approve staff's recommended list of pre-qualified system integrators for bidding on the Project (to be presented prior to and at the Board Meeting); and, (4) Authorize staff to advertise for construction bids. DISCUSSION: At 2:10 p.m. open the Public Hearing to receive public comments on the designation of the Luther Pass Power and Cont�ol Project as substantially complex. The project includes the following: • construct a new Electrical Building, approximately 1,000 sf single-story concrete block structure; • convert the power source from 2.4kV to 4.16kV; � replace motors, motor controllers and motor instrumentation; • replace programmable logic controllers (PLCs); • upgrade SCADA, instrumentation and communication; • replace pump discharge and control valves • demolish the existing electrical equipment; and, • perform associated site restoration and stabilization work. All this work must be performed on the small site, while the District continues to operate the existing pump station. Legislative amendments to the Public Contract Code, effective January 1, 2012, limit the amount of retention the District can withhold from a contractor for a capital project to 5% of the total contract amount. However, the retention amount may exceed 5% if the Board, at a properly noticed and normally scheduled public hearing, finds that the project is "substantially complex," and that the nature of the project merits a higher retention amount. On February 2, 2012, the Board adopted Resolution No. 2904-12, -47- � > � � � s whereby the Board resolved that when bidding capital projects, the criteria identified � therein will be used to determine whether a project is substantially complex such that it �. justifies a retention amount higher than 5%. � Staff considers this project as substantially complex in accordance with the criteria �. established in Resolution No. 2904-12: � E � a. The Lake Tahoe Basin is a unique area, which, due to its high environmental sensitivity, is highly regulated by TRPA. � � � � b.TRPA imposes environmental regulations and special requirements on contractors � � that they would not normally experience outside of the Lake Tahoe Basin. �. � c. Based on the limited construction season (May 1 -October 15) imposed by TRPA � � within the Lake Tahoe Basin, the grading elements of this project must be completed � without the benefit of time extensions typically available to contractors working outside � � of the Lake Tahoe Basin. � � '° d.for the District to continue to meet its waste discharge requirements for the duration � # of the Project, the Contractor must perform its work while the existing facility remains � operational. As such, the functionality cannot be fully tested until portions of the project are substantially complete and online. e. The project requires multiple trades and subcontractors installing instrumentation, controls and mechanical equipment. `,E � Staff recommends that the Board designate the Project as substantially complex and � merits a retention amount of 10%. � :a I � In response to the District's adverfisement for pre-qualification of system integrators for �° the project, the District received five (5) applications for pre-qualification. Staff is in the � ` process of reviewing the applications and conducting phone interviews, and will � ° present the recommendation for pre-qualification prior to and at the Board Meeting. i Disqualified integrators, if any, will have until Thursday, March 19, 2015, to submit I appeals to the District for review. If needed, the District will hold an appeals hearing prior to the April 2, 2015, meeting of the Board of Directors. Based on the results of the � appeals process, if needed, staff will provide the Board with additions to the list of pre- i qualified integrators for consideration at the April 2, 2015, Board Meeting. ; ; GHD and District staff are working to finalize the bid documents for the Project. The ; start of this project is subject to the Board's acceptance of a loan through the State of California. The terms of this loan and the timing of the contract are still pending as of ', this time. Staff plans to advertise by early April with field work beginning in July for ' completion by December, 2016. The Engineer's estimate for construction of the Project ' � is $3.93 million based on GHD's 90% design estimate. This project will be funded with a Clean Water State Revolving Fund Loan, which requires that Disadvantaged Business , Enterprise Good-Faith Effort and Buy American Provisions for Iron and Steel be met. Staff recommends that the Board authorize staff to bid the Project. —48— SCHEDULE: See above COSTS: $3,930,000 ACCOUNT NO: 1029-8330/LPPOWR BUDGETED AMOUNT AVAILABLE: $147,308 (2014/15); $3,475,000 (2015/16) ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO _ -49- General Manager Richard H.Solbrig � � 1�5Q • ��r O t ,�'" � ^ ^ Directors U �� ►�" Chris Cefalu L��V James R.Jones �^� �'ublic Utility DiStrict RandyKellgSheehag Duane Wallace 1275 Meadow Crest Drive•5outh l.ake Tahoe•CA 96150-7401 f'hone 530 54�-6474•Fax 530 541-06i4•WWW.St�.US BOARD AGENDA ITEM �b TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: March 19, 2015 ITEM-PROJECT NAME: Diamond Valley Ranch Irrigation Improvements REQUESTED BOARD ACTION: (1) Hold a Public Hearing to receive comments on the designation of the Diamond Vatley Ranch Irrigation Improvements- Phase 1 Project (DVRIIP- Phase 1) as "substantially complex" under Public Contract Code Section 7201 and Board Resolution No. 2904-12; (2) Pursuant to the facts, find the Proj�ct is substantially complex and requires a 10% retention limit; and, (3) Authorize staff to advertise for construction bids. DISCUSSION: At 2:15 p.m. open the Public Hearing to receive public comments on the designation of the DVRIIP-Phase 1 as substantially complex. The DVRIIP-Phase 1 includes a base project and four alternate bid items. General descriptions of the major elements for this project include: Base Project • Center Pivot Irriaation System- o Three center pivots with approximately 70 acres of irriqation fields (Fields A, B and C), includinq land preparation, pivot SCADA control, sprinkler valves, flow meters, pressure control, valves and accessories. o Filtration System- 1,275 gpm filtration system with automated backwash, ferti4ation s�stem and controls. • Irrigation Distribution System - o IRR- 10-inch and 8-inch PVC water pipe to Pivots A8�B; and 8-inch PVC water pipe to Pivot C. � Fresh Water System- o Pump Station - 1,375 apm vertical turbine pump station, includinq concrete Pump Sump with dimensions and capacity for two u future 1,375 gpm vertical turbine pumps; o Junction Box- concrete Junction Box with two 12-inch pipeline inlets, one 24-inch pipeline outlet and two 12-inch pipeline outlets and float valve; o Millich Ditch/Harvey Channel (MD/HC) Diversion - concrete diversion structure with one 48-inch pipeline inlet, one 24-inch pipeline outlet and two 48-inch �ipeline outlets; -51- t � ��. � E'. e t z Ivo Bergsohn, Hydrogeologist � March 19,2015 = P Page 2 �' �, o Millich Ditch IMD� Pipeline - 24-inch pipeline from MD/HC Diversion to � Junction Box; ; h o Harvey Channel �HC�Pi�eline -48-inch pipeline from MD/HC Div�ersion to §; ` HC with concrete headwall at outlet. � ' • Recycled Water System- � ` o DVR1- 18-inch�ipeline �Class 235/2001200) from a new connection to the � � C-line within CALTRANS riaht-of-wa�to new connection to the Pressure � � � Sustaininp Vault; � o REC1 10-inch and 12-inch Reclaimed Supplv Pipeline- hiah pressure � x jClass 235/200/2001; � o R�C2 12 inch and 18-inch Reclaimed S�p� ly Pipeline-low pressure (Class � 165/150/150); � o DVR1 Flow Meter and Vault; ! o DVRI Pressure Sustaininq Valve and Vault. � • Control Buildin4- � o Insulated metal prefabricated buildina � � � Bid Altemate #1 � � • C-line Hydroelectric Facilities- � ` 0 55kW reverse-pump turbine and induction aenerator £ � < Bid Alternate #2 � � • DVR2 Reclaimed Water Pipeline- � 0 18-inch pipeline (Class 165/150/150�rom a new connection to the C-line to the Pressure Sustainina Vault; o In-place abandonment of selected section of C-line. ;� 3 Bid Alternate #3 i • DVR1 8� REC 1 Hiqh Pressure Reclaimed Water Pipeline- ; o DVR1- 18-inch�ipeline LClass 300/300) from a new connection to the C- � line within CALTRANS right-of-wa�to new connection to the Pressure � Sustaining Vault; i o REC1- 10-inch and 12-inch Reclaimed Supply Pipeline-hiah pressure i �Class 300/3001; ; Bid Alternate #4 ' • Millich Ditch �MD) Parallel Pipeline- ', o MD Parallel Pipeline - 48-inch �ipeline from MD Gate No. 2 to the MD/HC ', Diversion; '', o MD Parallel P�eline Inlet- new 48-inch pipeline inlet and connection to ', = MD Gate No. 2; ' o MD Outlet Pipeline-48-inch pipeline from MD/HC Diversion to MD with concrete headwall at outlet. District staff is working with the design engineer, Domenichelli and Associates, of EI Dorado Hills, CA, to complete plans and specifications for the project. Staff plans to advertise in late March/early April and select a contractor in late May/early June with field work taking place from July, 2015 to ��gust, 2016. Ivo Bergsohn, Hydrogeologist March 19,2015 Page 3 Recent legislative amendments to the Public Contract Code, effective January 1, 2012, limit the amount of retention the District can withhold from a contractor for a capital project to 5% of the total contract amount. However, the retention amount may exceed 5% if the Board, at a properly noticed and normally scheduled public hearing, finds that the project is "substantially complex," and that the nature of the project merits a higher retention amount. On February 2, 2012, the Board adopted Resolution No. 2904-12, whereby the Board resolved that when bidding capital projects, the criteria identified therein will be used to determine whether a project is substantially complex such that it justifies a retention amount higher than 5%. Staff considers this project as substantially complex in accordance with the criteria established in Resolution No. 2904-12 by the Board of Directors on February 2, 2012. a. The project's functionality or integrity will not or cannot be tested, determined, or confirmed until the project is substantially complete; and, b. The project involves instrumentation, controls, and/or mechanical equipment of any type or complexity; and, c. Two or more different trades or subcontractors are anticipated to be involved in the construction of the project; and, d. The project is subject to special regulations or requirements from other regulatory agencies, including the U.S. Army Corps of Engineers, State Water Resources Control Board, and Lahontan Regional Water Quality Control Board; and, e. The praject is located in an environmentally sensitive area, with Potential Waters of the United States (PWOUS) and wetland areas either crossing or in close proximity to the work area. SCHEDULE: Upon Board Approval COSTS: $6.8M (Preliminary construction estimate- Base Project) ACCOUNT NO: 1029-8161 BUDGETED AMOUNT AVAILABLE: $1,856,159 (2014/15); $5,675,000 (2015/16) AITACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES � �A NO CHIEF FINANCIAL OFFICER: YES NO -53- PAYMENT OF CLAIMS FOR APPROVAL March 19, 2015 Payroll 3/3/2015 392,959.37 Totai Payroll 392,959.37 ADP & Insight eTools 445.04 AFLAC/WageWorks claims and fees 4,003.18 BBVA Compass Bank 507,629.55 BHFS legal services 0.00 CDS health care payments 6,114.60 Total Vendor EFT 518,192.37 Accounts Payable Checks-Sewer Fund 265,375.95 Accounts Payable Checks-Water Fund 118,758.40 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 384,134.35 Grand Total 1,295,286.09 Pavroll EFTs & Checks 3/3/2015 EFT CA Employment Taxes & W/H 17,120.20 EFT Federal Employment Taxes & W/H 95,451.26 EFT CaIPERS Contributions 28,636.17 EFT Great West Deferred Comp 21,728.45 EFT Stationary Engineers Union Dues 2,452.12 EFT Retirement Health Savings 11,922.37 EFT United Way Contributions 195.00 EFT Employee Direct Deposits 210,646.46 CHK Employee Garnishments 1,241.79 CHK Employee Paychecks 3,565.55 Total 392,959.37 -55- PAYMENT OF CLAIMS Vendor Name Danartment/Proj Name Deseriptlon Acct#/PrQJ Code AO1Q1dpS Check Num Tvpe A-L SIERRA WELDING PRODUCTS HEAVY MAINT SHOP SUPPLIES 1004-6071 149.14 A-L SIERRA WELDING PRODUCTS HEAVY MAINT SMALL TOOLS 1004-6073 38.00 CheCkTotal: �g7.14 AP-00089913 MW ACME CONSTRUCTION SUPPLY GEN 8�ADMIN SHOP SUPP INV 1000-0421 168.68 ACME CONSTRUCTION SUPPLY GEN 8 ADMIN JANIT/SUPPLY INV 1000-0422 176.77 ACME CONSTRUCTION SUPPLY GEN 8 ADMIN SMALL TOOLS INV 1000-0423 473.56 Check Total: 819.01 AP-00089914 MW ACWA BOARD OF DIR DUES/MEMB/CERT 2019-6250 20,080.00 Check Total: 20.080.00 AP-00089915 MW AERVOE INDUSTRIES INC CUSTOMER SERVICE SHOP SUPPLIES 1038-6071 214.56 AERVOE INDUSTRIES INC CUSTOMER SERVICE SHOP SUPPLIES 2038-6071 321.84 Check Total: 536.40 AP-00089916 MW AIRGAS USA LLC GEN 8 ADMIN SAFETY INVENTORY 1000-0425 487.21 AIRGAS USA LLC FINANCE INV/FRT/DISCOUNT 1039-6077 48.00 Check Total: 535.21 AP-00089917 MW A�PEN SIERRA COFFEE GEN 8 ADMIN OFC SUPPLY ISSUE 1000-6081 261.00 I Check Total: 261.00 AP-00089918 MW ALPINE COUNTY DIAMOND VLY RNCH FISH 1028-6649 51,750.00 CheCk Total: 51.750.00 AP-00089919 MW ALPINE REFRIGERATION SERVICE LABORATORY LABORATORY EQUIP 1007-6025 48.00 ALPINE REFRIGERATION SERVICE LABORATORY LABORATORY EQUIP 2007-6025 48.00 Check Total: 96.00 AP-00089920 MW AMERIPRIDE UNIFORM SERVICES GEN 8 ADMIN UNIFORM PAYABLE 1000-2518 1,791.47 CheCk Totel: 1.791.47 AP-00089921 MW AT&T MOBILITY PUMPS TELEPHONE 1002-6310 19.38 ATST MOBILITY ELECTRICAL SHOP TELEPHONE 1003-6310 4.75 AT&T MOBILITY ENGINEERING TELEPHONE 1029-6310 4.87 AT&T MOBILITY INFORMATION TECH TELEPHONE 1037-6310 20.63 ATST MOBILITY PUMPS TELEPHONE 2002-6310 19.38 ATST MOBILITY ELECTRICAL SHOP TELEPHONE 2003-6310 4.75 AT&T MOBILITY ENGINEERING TELEPHONE 2029-6310 4.86 AT&T MOBILITY INFORMATION TECH TELEPHONE 2037-6310 20.63 User:THERESA Page: 1 CurrentDate: 03/11/2015 Report:OH_PMT_CLAIMS_HK_RV Current Time: 16:27:16 PAYMENT OF CLAIMS Vendor Name Deeattment/Proj Name Descrlotion Acct#/Prc�l Code �9ypZ Check Num Tvoe Check Total: gg,25 AP-00089922 MW ATBT/CALNET 3 PUMPS TELEPHONE 1002-6310 0.16 ATBT/CALNET 3 PUMPS TELEPHONE 2002-6310 0.16 Check Total: 0.32 AP-00089923 MW AUTOMATION DIRECT ELECTRICAL SHOP RPR/MNTC WTR TKS 2003-6054 198.00 Check Total: 198.00 AP-00089924 MW AXELSON IRON SHOP HEAVY MAINT SHOP SUPPLIES 1004-6071 64.80 Check Total: 64,gp AP-00089925 MW BACHELDER,JON C PUMPS DUES/MEMB/CERT 2002-6250 86.50 Check Total: 86.50 AP-00089926 MW BARTLETT,BRIAN INFORMATION TECH TRAVEL/MEETINGS 1037-6200 168.00 BARTLETT,BRIAN INFORMATION TECH TRAVEL/MEETINGS 2037-6200 168.00 CheCk Totel: 336.00 AP-00089927 MW 888H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 1022-4405 116.00 8�8H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 2022-4405 116.00 � CheCk Total: 232.00 AP-00089928 MW I BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006-6652 5,253.92 CheCk Total: 5.253.92 AP-00089929 MW BI STATE PROPANE DIAMOND VLY RNCH PROPANE 1028-6360 2,195.02 Check Total: 2.195.02 AP-00089930 MW BLUE RIBBON TEMP PERSONNEL HUMAN RESOURCES CONTRACT SERVICE 1022-4405 799.20 BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 1037-4405 402.56 BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 1038-4405 886.89 BLUE RIBBON TEMP PERSONNEL HUMAN RESOURCES CONTRACT SERVICE 2022-4405 799.20 BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 2037-4405 402.56 BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 2038-4405 886.89 Check Total: 4.177.30 AP-00089931 MW CASHMAN EQUIPMENT EQUIPMENT REP AUTOMOTIVE 1005-6011 242.00 Check Total: 242.00 AP-00089932 MW CCR LAKE TAHOE III LLC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 693.00 CCR LAKE TAHOE III LLC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 693.00 Uaer.THERESA Page: 2 Current Date: 03/11/2015 Report:OH_PMT_CLAIMS_BK_RV Current Time: 1627:16 PAYMENT OF CLAIMS Vendor Name Departmant/Pro)Name Descriptlon Acct#/Pr�i Code A�lOSIJ]1 Check Num IXR@ Check Total: 1.386.00 AP-00089933 MW CHARTER BUSINESS GEN 8 ADMIN TELEPHONE 1000-6310 91.16 CHARTER BUSINESS GEN 8 ADMIN TELEPHONE 2000-6310 91.15 Check Total: 182.31 AP-00089934 MW COCKING,DENNIS PUBLIC OUTREACH CONTRACT SERVICE 1027-4405 3,515.43 COCKING,DENNIS PUBLIC OUTREACH CONTRACT SERVICE 2027-4405 3,515.42 CheCk Total: 7.030.85 AP-00089935 MW , CONTRACTOR COMPLIANCE ENGINEERING CONTRACT SERVICE 1029-4405 968.37 CONTRACTOR COMPLIANCE ENGINEERING CONTRACT SERVICE 2029-4405 968.38 Check Total: 1.936.75 AP-00089936 MW CUEVAS,SIMON A UNDERGROUND REP SAFETY/EQUIP/PHY 2001-6075 42.00 Check TOtal: 4P,pp AP-00089937 MW CUEVAS,SIMON A UNDERGROUND REP TRAVEUMEETINGS 2001-6200 188.00 Check Total: 188.00 AP-00089938 MW C�WEA OPERATIONS DUESIMEMB/CERT 1006-6250 156.00 �'q�'VEA UNDERGROUND REP DUES/MEMB/CERT 2001-6250 84.00 i Check Total: 240.00 AP-�0089939 MW DATCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 1022-6079 168.35 DATCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 2022-6079 168.35 Check Total: 336.70 AP-00089940 MW DIY HOME CENTER UNDERGROUND REP SMALL TOOLS 1001-6073 64•11 DIY HOME CENTER E�UIPMENT REPAIR EQ REP INV STRM 2005-8588 77.75 Check Total: �q�_gg AP-00089941 MW DOUGLAS DISPOSAL GEN&ADMIN REFUSE DISPOSAL 1000-6370 18.58 Check Total: 18.58 AP-0OU89942 MW EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038-6520 8.00 EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038-6520 8.00 Check Total: 16.00 AP-00089943 MW ENCO MFG CO. HEAVY MAINT GROUNDS 8 MNTC 1004-6042 �•82 Check Total: 64.82 AP-00089944 MW ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 1007-4760 48.18 User: THERESA Psge: 3 Current Date: 03/11/2015 Report:OH_PMT_CLAIMS_BK_RV Current Time: 1627:16 -- --��.� M�..�R.�,.��.,...,�...�,,.��.�--,.�,,�,��,�.�...r��-•�.•��w�..��,._�,. , �� C�� CARL WARREN & CO1ViPA1�1' Claims Management and Solutions March 5, 2015 South Tahoe Public Utility District PRELIMINARY/GL Attention: Tim Bledsoe Sent Via E-mail RE: Member District: South Tahoe Public Utility District Member Deductible: $25,000 Loss Location: 1200 Ski Run Blvd Claimant: City of South Lake Tahoe Date of Loss: 8-14-14 Our File: 1892517 Dear Mr. Bledsoe: This will serve to request that the District take the following action in the captioned matter: � CLAIM REJECTION: Reject claim in accordance with Government Code, section 913. ❑ LATE CLAIM: Do NOT reject claim but RETURN it for failure to file within time timit prescribed in Government Code, section 911.2. Transmittal NOT to contain "WARNING" required by section 913 but should advice that the recourse is to file "Application for Leave to File Late Claim" as provided in Government Code, section 911.4. This must be returned within 45 days of the date claim mailed or delivered. ❑ INSUFFICIENT CLAIM: Send notice of insufficiency for failure to comply with Government Code, section 910 and/or 910.2 and/or 910.4 and cite the following specific insufficiencies: This must be sent within 20 days of your receipt of claim. ❑ AMENDED CLAIM: Reject claim as set forth in first paragraph above, CLAIM REJECTION. ❑ APPLICATION FOR LEAVE TO FILE LATE CLAIM: Reject the Application under Government Code, section 911.8. ❑ OPERATION OF LAW: Defer any written response to the claimant pending our further advice. AN EMPLOYEE-OVdNED COMPANY 1000 South Hill Road. Suiie 110 i Veniura. CA 93003 4vww.rarlwarren.r�m i Te1: 805-650-7Q20 i �00-345-7338 i Fax: 8E6-254-4423 CA Licer�a Flo. 25Q7296 � £ � � BASIC FACTS: � Claimant, the City of South Lake Tahoe, filed a claim for reimbursement for � damage done to their fire truck as a result of debris in a fire hydrant owned by , the District. If the hydrant had been flushed prior to use the debris would not � have damaged the fire hose on the truck. ICURRENT STATUS: � The District's investigation revealed the Fire Department used to flush all the hydrants but due to budget constraints they do not do it any more. The County j Fire Department was contacted and advised they always flush their fire hydrants ; T prior to hooking up a hose to it. , � I We contacted the City of South Lake Tahoe to request a copy of their Standard ; � Operating Procedures and/or any documents supporting their allegation the i, District is responsible for flushing the hydrants. It has been over a month and we ' have not received any additional information to support their allegations the ' District is responsible for flushing the fire hydrants. LIABILITY: The claimant failed to provide us with any information to support their allegations ' that the District is responsible for flushing the fire hydrants. Based on the South Tahoe PUD's investigation the City of South Lake Tahoe is responsible for < flushing the hydrant which would have taken just 1-2 minutes prior to use. 3 Therefore, we do not see any liability to the City of South Lake Tahoe for this ,; claim. RECOMMENDATION: '` We are recommending this claim be rejected. Should you agree with our { recommendation please provide us with a copy of the Rejection Letter and any response from the claimant pursuant to the above. t � Sincerely, CARL WARREN & COMPANY Julie Gonzales Claims Specialist � :a � ; � -22- i PAYMENT OF CLAIMS Vendor Name Department/ProJ Name DeacHptlon Acct#/Prol Code A�pt Check Num Tvne ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 2007-4760 1,669.44 CheCk Total: 1.717.62 AP-00089945 MW EUROFINS EATON ANALYTICAL INC LABORATORY MONITORING 1007-6110 350.00 EUROFINS EATON ANALYTICAL INC LABORATORY MONITORING 2007-6110 80.00 Check Total: 430.00 AP-00089946 MW FERGUSON ENTERPRISES INC HEAVY MAINT SECONDARY EQUIP 1004-6022 19.05 CheckTotal: 1g,05 AP-00089947 MW FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007-4760 73.03 FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007-4760 73.03 CheCk Total: 146.06 AP-00089948 MW FLYERS ENERGY LLC GEN 8 ADMIN GASOLINE INV 1000-0415 2,564.31 FLYERS ENERGY LLC GEN&ADMIN DIESEL INVENTORY 1000-0416 4,295.20 CheCk Total: 6.859.51 AP-00089949 MW FRONTIER COMMUNICATIONS DIAMOND VLY RNCH TELEPHONE 1028-6310 282.39 � Check Total: 282.39 AP-00089950 MW � C3F2AINGER GEN&ADMIN SHOP SUPP INV 1000-0421 34.46 GRAINGER GEN 8 ADMIN JANIT/SUPPLY INV 1000-0422 222.13 GRAINGER ELECTRICAL SHOP BUILDINGS 1003-6041 186.80 GRAINGER ELECTRICAL SHOP BIOSOL EQUP/BLDG 1003-6653 798.99 GRAINGER HEAVY MAINT SHOP SUPPLIES 1004-6071 145.87 CheCk Total: 1.388.25 AP-00089951 MW GROVE MADSEN INDUSTRIES INC ELECTRICAL SHOP PRIMARY EQUIP 1003-6021 426.26 CheCk Totel: 426.26 AP-OOOR9952 MW GUINN,JUSTIN GEN&ADMIN UB SUSPENSE 1000-2002 122.64 GUINN,JUSTIN GEN 8 ADMIN UB SUSPENSE 2000-2002 122.64 Check Total: 245.28 AP-00089953 MW HACH CO LABORATORY LAB SUPPLIES 1007-4760 280.17 HACH CO LABORATORY LAB SUPPLIES 2007-4760 200J4 ' CheCk Total: 480.91 AP-00089954 MW HDR ENGINEERING INC ENGINEERING-C-LN HYORO STUDY CLINE ENERG STDY 1029-7915-CHYDRO 1,433.23 Check Total: 1.433.23 AP-00089955 MW Uaer: THERESA Page: 4 Current Date: 03/11/2015 Report:OH_PMT_CLAIMS_BK_RV Currenf Time: 16:27:16 PAYMENT OF CLAIMS Vendor Name Department I Proj Name Descriptlon Acct#/ProJ Code Am4l4Qt Check Num Tvoe HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 1039-6030 193.78 I HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 2039-6030 193.78 Check Total: 387.56 AP-00089956 MW HUSSMANN,NANCY HUMAN RESOURCES TRAVEUMEETINGS 1022-6200 56.35 , HUSSMANN,NANCY HUMAN RESOURCES TRAVEL/MEETINGS 2022-6200 56.35 Check Total: 11270 AP-00089957 MW INSITE LAND SURVEYS ENGINEERING-ANGORA SWR MAIN ANGORA SWRLN FIX 1029-7006-ANGSPP 800.00 INSITE LAND SURVEYS ENGINEERING-TALIAC SWR XNG TAL CRK SW CRSNG 1029-7014-TLCXNG 1,900.00 INSITE LAND SURVEYS ENGINEERING-FLL SWR UPGR FLL SYSTEM UPGR 1029-8331-FLLSUP 200.00 Check Total: 2.900.00 AP-00089958 MW IRONMAN PARTS&SERVICES EQUIPMENT REPAIR SERVICE CONTRACT 2005-6030 414.95 Check Total: 414.95 AP-�0089959 MW KELLY MOORE PAINTS PUMPS BUILDINGS 2002-6041 32.65 Check Total: 32.65 AP-00089960 MW I�IMBA�L MIDWEST HEAVY MAINT SHOP SUPPLIES 1004-6071 895.58 rn o Check Total: 895.58 AP-00089961 MW I KTHO AM 590 8�96.1 FM PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 562.50 KTHO AM 590 8 96.1 FM PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 562.50 CheCk Total: 1.125.00 AP-00089962 MW LAKE VALLEY FIRE DISTRICT ENGINEERING-LPPS PWR/CTRLS LPPS PWR/CTR UPG 1029-8330-LPPOWR 212.48 Check Total: 21p.48 AP-00089911 MW LAKESIDE NAPA PUMPS LUTHER PASS 1002-6048 190.99 LAKESIDE NAPA PUMPS PUMP STATIONS 1002-6051 60.28 LAKESIDE NAPA PUMPS SHOP SUPPLIES 1002-6071 6.97 LAKESIDE NAPA PUMPS SMALL TOOLS 1002-6073 23.20 LAKESIDE NAPA HEAVY MAINT GROUNDS 8 MNTC 1004-6042 107.50 LAKESIDE NAPA HEAVY MAINT SHOP SUPPLIES 1004-6071 25.64 LAKESIDE NAPA HEAVY MAINT SMALL TOOLS 1004-6073 18.46 LAKESIDE NAPA HEAW MAINT BIOSOL EQUPBLDG 1004-6653 139.03 LAKESIDE NAPA EQUIPMENT REP AUTOMOTIVE 1005-6011 263.56 User:THERESA Page: 5 Current Date: 03/I1/2015 Report:OH_PMT CLAIMS_BK_RV Current Time: 1627:16 PAYMENT OF CLAIMS Vendor Name DQpartment/Pr�l Name Descr tion Acct�/Prol Code Am9i�II! Check Num Tvpe LAKESIDE NAPA EQUIPMENT REP GENERATORS 1005-6013 959.83 LAKESIDE NAPA EQUIPMENT REP SHOP SUPPLIES 1005-6071 35.72 LAKESIDE NAPA EQUIPMENT REP SMALL TOOLS 1005-6073 42.55 LAKESIDE NAPA DIAMOND VLY RNCH GROUNDS 8 MNTC 1028-6042 25.50 LAKESIDE NAPA UNDERGROUND REP PIPE/CVRS/MHLS 2001-6052 64.84 LAKESIDE NAPA PUMPS SHOP SUPPLIES 2002-6071 6.97 LAKESIDE NAPA PUMPS SMALL TOOLS 2002-6073 23.20 LAKESIDE NAPA EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 887.74 LAKESIDE NAPA EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 35.72 LAKESIDE NAPA EQUIPMENT REPAIR SMALL TOOLS 2005-6073 42.52 CheCk Totel: 2.960.22 AP-00089964 MW LES SCHWAB TIRE CENTER EQUIPMENT REP AUTOMOTIVE 1005-6011 949.95 Check Total: 949.95 AP-00089965 MW LIBERTY UTILITIES GEN 8 ADMIN ELECTRICITY 1000-6330 71,631.90 LIBERTY UTILITIES GEN 8�ADMIN ST LIGHTING EXP 1000-6740 31.16 l�3ERTY UTILITIES GEN&ADMIN ELECTRICITY 2000-6330 16,341.52 j� CheckTotal: gg,004.58 AP-00089966 MW MAINTENANCE CONNECTION INC ENGINEERING TRAVEL/MEETINGS 1029-6200 89.50 MAINTENANCE CONNECTION INC ENGINEERING TRAVEL/MEETINGS 2029-6200 89.70 Check Total: 17g,2p AP-00089967 MW MC MASTER CARR SUPPLY CO PUMPS LUTHER PASS 1002-6048 303.92 MC MASTER CARR SUPPLY CO PUMPS PUMP STATIONS 1002-6051 517.43 MC MASTER CARR SUPPLY CO HEAVY MAINT SECONDARY EQUIP 1004-6022 502.13 MC MASTER CARR SUPPLY CO ENGINEERING FLL SYSTEM UPGR 1029-8331 465.39 MC MASTER CARR SUPPLY CO PUMPS RPR/MNTC WfR TKS 2002-6054 195.93 Check Total: 1,984.80 AP-00089968 MW MEEKS BUILDING CENTER PUMPS LUTHER PASS 1002-6048 30.10 MEEKS BUILDING CENTER PUMPS PUMP STATIONS 1002-6051 35.69 MEEKS BUILDING CENTER PUMPS SHOP SUPPLIES 1002-6071 12.82 MEEKS BUILDING CENTER ELECTRICAL SHOP PUMP STATIONS 1003-6051 19.93 MEEKS BUILDING CENTER HEAVY MAINT SHOP SUPPLIES 1004-6071 126.30 MEEKS BUILDING CENTER HEAVY MAINT SMALL TOOLS 1004-6073 45.64 Uaer:THERESA Psge: 6 Current Date: 03/11/2015 Report:OH_PMT_CLAIMS_BK_RV Current Time: 1627:16 PAYMENT OF CLAIMS Vendor Name Department/Proj.yame DascHotlon Acct#/ProJ Code Am4SdIIt Check Num Tvoe MEEKS BUILDING CENTER DIAMOND VLY RNCH GROUNDS 8 MNTC 1028-6042 361.51 MEEKS BUILDING CENTER DIAMOND VLY RNCH SMALL TOOLS 1028-6073 22.56 MEEKS BUILDING CENTER UNDERGROUND REP PIPE/CVRSIMHLS 2001-6052 29.21 MEEKS BUILDING CENTER PUMPS PUMP STATIONS 2002-6051 201.13 MEEKS BUILDING CENTER PUMPS RPR/MNTC WfR TKS 2002-6054 101.86 MEEKS BUILDING CENTER PUMPS SHOP SUPPLIES 2002-6071 12.82 MEEKS BUILDING CENTER HEAVY MAINTENANC BUILDINGS 2004-6041 78.59 MEEKS BUILDING CENTER EQUIPMENT REPAIR EQ REP INV STRM 2005-8588 206.06 Check Total: �.2gq,22 AP-00089969 MW MENEGON'S HARDWARE HEAVY MAINT SHOP SUPPLIES 1004-6071 10.79 Check Total: 10.79 AP-00089970 MW METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 1029-4820 21.84 METRO OFFICE SOLUTIONS INFORMATION TECH OFFICE SUPPLIES 1037-4820 51.66 METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPLIES 1039-4820 51.65 METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 2029-4820 21.84 Id�TRO OFFICE SOLUTIONS INFORMATION TECH OFFICE SUPPIIES 2037-4820 51.68 N M�TRO OFFICE SOLUTIONS FINANCE OFFICE SUPPLIES 2039-4820 51.67 Check Totai: 250.34 AP-00089971 MW MOTEL 6 PUMPS STANDBY ACCOMODA 1002-6083 98.30 MOTEL 6 PUMPS STANDBY ACCOMODA 2002-6083 98.30 CheCk Total: 196.60 A1'-00089972 MW NELS TAHOE HARDWARE HEAVY MAINT SHOP SUPPLIES 1004-6071 20.23 NELS TAHOE HARDWARE HEAVY MAINT SMALL TOOLS 1004-6073 45.59 CheCk Totat: 65.82 AP-00089973 MW NEVADA RURAL WATER ASSOC PUMPS TRAVEUMEETINGS 2002-6200 105.00 ChBck Total: 105.OQ AI'-00089974 MW NEWARK IN ONE ELECTRICAL SHOP PUMP STATIONS 1003-6051 188.34 Check TotaL• �gg.34 AP-00089975 MW NIXON'S HEATING/AIR CONDIT INC INFORMATION TECH SERVICE CONTRACT 1037-6030 121.50 NIXON'S HEATING/AIR CONDIT INC INFORMATION TECH SERVICE CONTRACT 2037-6030 121.50 Check Total: 243.00 AP-00089976 MW ONTRAC LABORATORY POSTAGE EXPENSES 1007-4810 21.36 Uaer: THERESA Page: 7 Current Date: 03/11/2015 Report:OH_PMT CLAIMS_BK_RV Current Time: 16:27:16 PAYMENT OF CLAIMS VendQr Name Denartment/Proj Name Qeacrlotion Acct#/Prc�i Code A�IIt Check Num Tvoe ONTRAC LABORATORY POSTAGE EXPENSES 2007-4810 6.41 Check Total: 27,77 AP-00089977 MW PDM STEEL UNDERGROUND REP PIPE/CVRS/MHLS 1001-6052 423.13 Check Total: 423.13 AP-�0089978 MW PETTY CASH UNDERGROUND REP TRAVEUMEETINGS 1001-6200 20.00 PETTY CASH BOARD OF DIR TRAVEL/MEETINGS 1019-6200 12.39 PETTY CASH ADMINISTRATION OFFICE SUPPLIES 1021-4820 5.02 PETTY CASH FINANCE TRAVEL/MEETINGS 1039-6200 2.50 PETTY CASH BOARD OF DIR TRAVEUMEETINGS 2019-6200 12.39 PETTY CASH ADMINISTRATION OFFICE SUPPLIES 2021-4820 5.01 PETTY CASH FINANCE TRAVEL/MEETINGS 2039-6200 2.50 Check Total: 59.81 AP-00089979 MW POLYDYNE INC OPERATIONS POLYMER 1006-4720 13,413.60 Check Total: 13.413.60 AP-00089980 MW POWERS,PHYLLIS KUNIBE LABORATORY TRAVEL/MEETINGS 1007-6200 183.00 �WERS,PHYLLIS KUNIBE LABORATORY TRAVEUMEETINGS 2007-6200 183.00 � Check Total: 366.00 AP-00089981 MW POWERS,TERENCE H LABORATORY TRAVEUMEETINGS 1007-6200 183.00 POWERS,TERENCE H LABORATORY TRAVEL/MEETINGS 2007-6200 183.00 CheCk Total: 366.00 AP-00089982 MW PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004-6071 241.43 PRAXAIR 174 DIAMOND VLY RNCH SAFETY/EQUIP/PHY 1028-6075 107.99 Check Total: 349.42 AP-00089983 MW PRIETO,ANTONIO UNDERGROUND REP TRAVEUMEETINGS 2001-6200 34.50 Check Totel: 34.50 AP-00089984 MW RADIO SHACK UNDERGROUND REP RADIO-RPRS/RPLCM 2001-6056 45.33 Check Totel: 45.33 AP-00089985 MW RAUCH COMMUNICATION PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 678.75 RAUCH COMMUNICATION PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 678.75 Check Total: 1.357.50 AP-00089986 MW RCS EQUIPMENT REP AUTOMOTIVE 1005-6011 260.11 Uaer: THERESA Page: 8 Current Date: 03/11/2015 Report:OH_PMT_CLAIMS_BK_RV Current Time: 1627:16 PAYMENT OF CLAIMS Vendor Name Department/Proj Name DescM lon Acct#/Prei Code A�QUpS Check Num IYR@ RCS EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 371.70 Check Total: 631.81 AP-00089987 MW RED WING SHOE STORE OPERATIONS SAFETY/EQUIP/PHY 1006-6075 188.19 I CheckTotal: 188.1g AP-00089988 MW REDWOOD PRINTING UNDERGROUND REP SHOP SUPPLIES 2001-6071 116.00 REDWOOD PRINTING CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 48.60 CheCk Total: 164.60 AP-00089989 MW RELIANCE STANDARD GEN&ADMIN LIFE INS UN/BD 1000-2512 1,547.37 RELIANCE STANDARD GEN&ADMIN LIFE INS MGMT 1000-2525 515.30 RELIANCE STANDARD GEN 8 ADMIN LNG TRM DIS,MGMT 1000-2531 1,288.17 RELIANCE STANDARD GEN&ADMIN LTD,UNION 1000-2539 1,672.88 Check Total: 5.023.72 AP-�0089990 MW RENO GAZETTE-JOURNAL ENGINEERING-LPPS PWR/CTRLS LPPS PWR/CTR UPG 1029-8330-LPPOWR 619.00 CheCk Total: 619.00 AP-00089991 MW SACRAMENTO BEE,THE ENGINEERING-LPPS PWRlCTRLS LPPS PWR/CTR UPG 1029-8330-LPPOWR 2,924.02 � Check Total: 2.924.02 AP-00089992 MW � I SCHLANGE,PAUL DIAMOND VLY RNCH TRAVEUMEETINGS 1028-6200 132.25 Check Total: 132.25 AP-00089993 MW SCOTT FRIEDEL OFFICE MACHINES CUSTOMER SERVICE OFC EQUIP/REPAIR 1038-6027 22.50 SCOTT FRIEDEL OFFICE MACHINES CUSTOMER SERVICE OFC EQUIP/REPAIR 2038-6027 22.50 CheCk Total: 45.00 AP-00089994 MW SCOTTYS HAROWARE GEN&ADMIN SHOP SUPP INV 1000-0421 155.13 SCOTTYS HARDWARE PUMPS LUTHER PASS 1002-6048 81.03 SCOTTYS HARDWARE EQUIPMENT REP AUTOMOTIVE 1005-6011 1.54 SCOTTYS HARDWARE PUMPS PUMP STATIONS 2002-6051 9.27 SCOTTYS HARDWARE PUMPS RPR/MNTC WTR TKS 2002-6054 49.20 SCOTTYS HARDWARE EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 1.53 Check Total: pg7.70 Ap-00089995 MW SIERRA FOOTHILL LABORATORY LABORATORY MONITORING 1007-6110 390.00 Check Total: 390.00 AP-00089996 MW SIERRA NEVADA MEDIA GROUP HUMAN RESOURCES ADS/LGL NOTICES 1022-4930 592.55 Uaer: THERESA Page: 9 Current Date: 03/11/2015 Report:OH_PMT_CLAIMS_BK_RV Current Time: 1627:16 PAYMENT OF CLAIMS Vendor Nams Deoartment/ProJ Name DescN lon Acct#/PrgJ Code 9�4lID� Check Num Tvoe SIERRA NEVADA MEDIA GROUP ENGINEERING-LPPS PWRlCTRLS LPPS PWRICTR UPG 1029-8330-LPPOWR 494.44 SIERRA NEVADA MEDIA GROUP HUMAN RESOURCES ADS/LGL NOTICES 2022-4930 592.54 Check Total: 1.679.53 AP-00089997 MW SIERRA SPRINGS PUMPS SUPPLIES 1002-6520 26.13 SIERRA SPRINGS DIAMOND VLY RNCH SUPPLIES 1028-6520 26.13 SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 1038-6520 13.46 SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 2038-6520 13.45 CheCkTotal: 7g,�7 AP-00089998 MW SOUNDPROS INC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 98.00 SOUNDPROS INC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 98.00 Check Totel: 196.00 AP-00089999 MW SOUTH TAHOE REFUSE GEN 8 ADMIN REFUSE DISPOSAL 1000-6370 2,250.10 SOUTH TAHOE REFUSE PUMPS GROUNDS 8 MNTC 1002-6042 12.95 SOUTH TAHOE REFUSE GEN 8 ADMIN REFUSE DISPOSAL 2000-6370 120.80 SOUTH TAHOE REFUSE PUMPS GROUNDS&MNTC 2002-6042 89.71 rn CheCk Total: 2.473.56 AP-00090000 MW tn S�OUTHWEST GAS GEN&ADMIN NATURAL GAS 1000-6350 10,370.81 SOUTHWEST GAS GEN 8 ADMIN NATURAL GAS 2000-6350 840.51 Check Total: 11.211.32 AP-00090001 MW SWRCB PUMPS DUES/MEMB/CERT 2002-6250 90.00 Check Total: 90.00 AP-00090002 MW TAHOE BASIN CONTAINER SERVICE GEN 8 ADMIN REFUSE DISPOSAL 1000-6370 312.50 TAHOE BASIN CONTAINER SERVICE OPERATIONS SLUDGE DISPOSAL 1006-6652 11,155.00 Check Total: 11.467.50 AP-00090003 MW TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 1003-6041 1,982.11 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 2003-6041 1,992.58 CheCk Totel: 3.974.69 AP-00090004 MW TRI SIGNAL INTEGRATION INC ELECTRICAL SHOP BUILDINGS 1003-6041 432.00 Check Total: 432.00 AP-00090005 MW TROXLER ELECTRONIC LABS INC ENGINEERING OFC EQUIP/REPAIR 1029-6027 788.60 CheCk Total: 788.60 AP-00090006 MW Uaer:THERESA Page: 10 Current Date: 03/11/2015 Report:OH_PMT_CLAIMS_BK_RV Current Time: 1627:16 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Descrlotion Acct#/ProJ Code A�4S{p1 Check Num Tvoe TRPA ENGINEERING-LPPS PWR/CTRLS LPPS PWR/CTR UPG 1029-8330-LPPOWR 4,288.00 Check Total: 4.288.00 AP-00089912 MW USA BLUE BOOK PUMPS PUMP STATIONS 1002-6051 1,707.13 USA BLUE BOOK OPERATIONS GROUNDS 8 MNTC 1006-6042 269.95 USA BLUE BOOK PUMPS SHOP SUPPLIES 2002-6071 212.08 Check Total: 2.189.16 AP-00090007 MW VWR INTERNATIONAL OPERATIONS LAB SUPPLIES 1006-4760 429.84 Check Total: 429.84 AP-00090008 MW WEDCO INC ELECTRICAL SHOP PUMP STATIONS 1003-6051 58.18 WEDCO INC ELECTRICAL SHOP SMALL TOOLS 1003-6073 18.24 WEDCO INC ELECTRICAL SHOP PUMP STATIONS 2003-6051 64•97 WEDCO INC ELECTRICAL SHOP SMALL TOOLS 2003-6073 16.60 Check Totei: 157.89 AP-00090009 MW WEST YOST ASSOCIATES INC ENGINEERING-SUNSET WELL EVAL CONTRACT SERVICE 2029-4405-SUNSET 379.35 Check Total: 379.35 AP-00090010 MW V�ESTERN NEVADA SUPPLY ENGINEERING-FLL SWR UPGR FLL SYSTEM UPGR 1029-8331-FLLSUP 58.32 VI/ESTERN NEVADA SUPPLY GEN 8 ADMIN METERSBPARTS INV 2000-0402 54,101.52 WESTERN NEVADA SUPPLY GEN 8 ADMIN REP REDI CLMPS 2000-0406 3,956.34 WESTERN NEVADA SUPPLY UNDERGROUND REP PIPE/CVRS/MHLS 2001-6052 3,253.66 CheCk Total: 61.369.84 AP-00090011 MW WESTFALIA SEPARATOR INC HEAVY MAINT BIOSOL EQUPBLDG 1004-6653 38,823.50 CheCk Total: 38.823.50 AP-00090012 MW Grand Total: 384,134.35 User: THERESA Page: 11 Current Date: 03/11/2015 Report:OH_PMT_CLAIMS_BK_RV Current Tiroe: 16.27:16 General Manaser 12jChard H•$olbrig � . 1950 . h��R► DireCtors O �� a o e Chris Cefalu JamesR Jones � pubtic Utility DiStrict �ndYVo.�IBesang � KeIIY$heehan 11�...nn LT.n�nn 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-06i4•4VWW.5t�.U5 BOARD AGENDA ITEM 14a TO: Board of Directors FROM: Tim Bledsoe, Customer Service Manager MEETING DATE: February 19, 2015 ITEM- PROJECT NAME: Conference with Legal Counsel - Potential Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: 54956.9(b)/Conference with Legal Counsel re: Liability Claim against STPUD received from the City of South Lake Tahoe. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES �� NO CHIEF FINANCIAL OFFICER: YES NO -67- - General Manager Richard H.Solbrig � . 1950 • W°tej► • O � ✓ a o e Directors Chris Cefalu James R.Jones � � f u b i i c U ti i ity D i 5tri ct Randy Vogelgesang Kelly Sheehan Duane Wallace 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 54�4-6474•Fax 530 541-06i4•WWW.5�.U5 BOARD AGENDA ITEM 14b TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: March 19, 2015 ITEM- PROJECT: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al., County of EI Dorado, Superior Courf Case No. SC20010165. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES � �[ NO CHIEF FINANCIAL OFFICER: YES NO -69-