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AP 04-16-15 TH T v aH 0 0 5 � F _ -......�,... - _ - �-,�= m� A�I�`N'er . 1950 ' �9�� "�uri�mr as� SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, April 16, 2015 - 2:00 P.nn. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California .. _._._ . _ _. __. . . .. . . Richard Solbrig, General Manager Shannon Cotulla,Assistant General Manager Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director 1. CALL TO ORDER REGULAR MEETING— PLEDGE OF ALLEGIANCE(At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE �This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes,and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. PRESENTATION Sustainable Groundwater Management Act (ivo aergsor,n, Hydrogeologist and Gary Kvistad, Attorney) Vacuum and Hydro Truck Demonstration (Randy curtis, Field Operations Manager) 7. ITEMS FOR BOARD ACTION a. Primary Clarifier 2 / Aeration Basin 1 Rehabilitation Project (�ohn Thiei, Engineering Department Manager) Pg 9 Authorize exception to the bidding procedures as outlined in the District's Purchasing Policy for Sole Brand /Sole Source Purchases and authorize procurement of a Sanitaire fine-bubble ceramic disk diffuser system as a sole-source component of the PC2/ABl Rehabilitation Project contract for the negotiated price of $113,560. b. Primary Clarifier 2 / Aeration Basin 1 Rehabilitation Project (�ot,n miei, Engineering Department Manager) Pg 25 Award bid to lowest responsive, responsible bidder. REGULAR BOARD MEETING AGENDA-April 16, 2015 PAGE -2 c. Governor's Water Proclamation - District is in the 35% Reduction Category from the State Water Resources Control Board (Ricnard soibrig, General Manager) Pg 27 Discuss and provide staff any necessary direction. d. Approve Payment of Claims (�ebbie Henderson, Accounting Manager) Pg 37 Approve Payment of Claims in the amount of $1,006,452.59. 8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be taken.) 9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 1 1. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetinqs/Events 04/06/15-8:30 a.m. Capacity Charge Review Ad Hoc Committee 04/13/15-3:30 Operations Committee Meeting Future Meetinas/Events 04/15/15-4:00 p.m. Capacity Charge Review Ad Hoc Committee 04/I6/15-2:00 p.m. Regular Board Meeting at District OS/07/15-2:00 p.m. Regular Board Meeting at District 13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.Closed Session is not open to the public;however, an opportunity will be provided at this time if inembers of the public would like to comment on any item listed-three minute limit.) a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. Pg 55 b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. Pg 57 c. Pursuant to Section 54957.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al., County of EI Dorado, Superior Court Case No. i�l SC20010165. Pg 59 ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADJOURNMENT (The next Regular Board Meeting is Thursday, May 7,2015 at 2:00 p.m.) REGULAR BOARD MEETING AGENDA-April 16, 2015 PAGE-3 The South Tahoe Public Utility Disirict Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of ihe District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA-April 16, 2015 PAGE -4 �OVTH TqHp� _ ---...,r- - " - ""`-.�= ' J 6� '��ie`wer . �950 ' ws��i �C VTILITY p�5� SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR April 16, 2015 ITEMS a. SOUTH UPPER TRUCKEE WELL NO. 3 EVALUATION (Ivo Bergsohn) Pg 1 Accept cost estimate from Carson Pump in the amount of $25,325 for pump column pipe replacement and mechanical cleaning services for the South Upper Truckee Well No. 3. b. REGULAR BOARD MEETING MINUTES: April 2, 2015 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Pg 5 Approve April 2, 2015 Minutes i General Manager Richard H.5olbrig � • 195d s w81g�, O �� O� Directors ChriS Cefalu JameS R.Jones ""-� ;,y�.= + � � e . Randy Vogelgesang �'ub��c Utll�ty Dl�trict KellySheehan Duane Wallace 1275 Meadow Crest Drive•South Eake Tahoe•CA 96150-740i f'hone 530 5�4-6474•Fax 530 541-OF>14•www5tpud.u5 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Ivo Bergsohn MEETING DATE: April 16, 2015 ITEM - PROJECT NAME: South Upper Truckee Well No. 3 Evaluation REQUESTED BOARD ACTION: Accept cost estimate from Carson Pump in the amount of $25,325 for pump column pipe replacement and mechanical cleaning services for the South Upper Truckee Well No. 3. DISCUSSION: On February 5, 2015, the District Board of Directors authorized staff to acquire well inspection services for the South Upper Truckee Well No. 3 evaluation. The purpose of the well evaluation was to discern the cause of low resistance ("megger") readings measured during routine electrical testing of this well. On March 4, 2015, and March 5, 2015, Carson Pump removed the submersible pump and motor from the South Upper Truckee Well No. 3 for inspection and electrical testing. The present condition of the well screen and casing was also inspected using a down- hole video-scan. Findings of the inspection are summarized in the South Upper Truckee Well No. 3 Evaluation - update memorandum to the Board, dated March 6, 2015, (attached). In accordance with the District's Purchasing Policy, staff prepared a scope of work in order to obtain competitive quotes to furnish and replace the pump column pipe and mechanically clean the well. Requests for quotes were sent to three licensed water well pump system contractors. Cost estimates were received from two of the three contractors (Carson Pump and Layne Water Resources). The third contractor (Mackay Pump 8� Well Service) declined to bid, as the project requires a crane to access the well. Based upon review of the two estimates received, District staff recommends the Board accept the cost estimate from Carson Pump in the amount of$25,325. A summary of these estimates is also attached. —1— � r �; ;; � , �, �i � � � � Ivo Bergsohn, Hydrogeologist " � April 16, 2015 "" Page 2 �� ; � � � � � � � � 1 F � � t 1 � 3 � � 1 � I _ � I I SCHEDULE: Estimate a minimum of ten (10) weeks from date of Purchase Order to accommodate lead times for fabrication and coating of the replacement pump column pipe. COSTS: $25,325 ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: Unbudgeted - Utilize Capitol Reserves ATTACHMENTS: South Upper Truckee Well No. 3 Evaluation -Update memorandum to the Board (dated March 6, 2015) and South Upper Truckee Well No. 3 Column Pipe Replacement/Well Cleaning Quotes CONCURRENCE WITH REQUESTED ACTION: ,) CATEGORY: Water GENERAL MANAGER: YES � �! NO CHIEF FINANCIAL OFFICER: YES NO -2- So u t h Ta h o e Richard Solbrig, General Manager Public Utility District Board Members Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Duane Wallace Date: March 6, 2015 To: Board of Directors, Richard Solbrig From: Ivo Bergsohn, Hydrogeologist�$ Subject: South Upper Truckee Well No. 3 Evaluation- Update On February 5, 2015 the District Board of Directors authorized staff to acquire well inspection services for the South Upper Truckee Well No. 3 Evaluation.The purpose of the well evaluation was to discern the cause of low resistance ("megger") readings measured during routine electrical testing of this well. On March 4th and 5'h, District subcontractors and staff removed the submersible pump and motor from the South Upper Truckee Well No. 3 for inspection and electrical testing.The present condition of the well screen and casing was also inspected using a down-hole video- scan. Findings of the inspection showed that the column pipe was pitted and in poor condition. In many locations, depth of pitting nearly extended through the complete wail thickness of the pipe. The pitting was patched using 100%silicone sealant for temporary service back into the well. The well casing and screen were found to be in good condition with moderate build-up of iron precipitates across two of the five screened intervals within the well. Electrical testing showed that the submersible motor was in good condition and that the cause of the low megger readings was likely due to malfunctioning in the power cable. From these findings, staff directed Carson Pump to replace the existing power cable and reinstall the existing pump and motor. Staff is presently acquiring costs to replace the column pipe and clean the well prior to the end of May, 201 S. Cc: P.Torney J. Boyson R. Curtis S. 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Jones, Director Duane Wallace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT April 2, 2015 MINUTES The South Tahoe Pubiic Utility District Board of Directors met in a regular session, 2:03 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Wallace Absent: Director Sheehan Staff: Mary Alsbury, Brian Bartlett, Ivo Bergsohn, Tim Bledsoe, Shannon Cotulla, Randy Curtis, Melonie Guttry, Paul H�ghes, Gary Kvistad, Judy Leong, Ken Phillips, Julie Ryan, Chris Skelly, Chris Stanley, Doug VanGordon, Aaron Zook Guest: Mitch Cochran, MISAC Board Member; Carl Kopen Audience Comments: A statement regarding sewer permit fees was read by Carl Kopen on behalf of Theron Baker, entrepreneur. President Vogelgesang reported an ad-hoc committee has been established to review connection fees and requested that Mr. Kopen provide contact information so the Board can follow-up once the committee meets. CONSENT CALENDAR: Moved Cefalu / Second Wallace / Cefalu Yes / Jones Yes / Voqelaesang Yes / Sheehan Absent / Wallace Yes to approve the Consent Calendar as presented. x a. Grant Thornton Audit Contract for Fiscal year Ending June 30, 2015 Authorized execution of an Agreement with Grant Thornton to perform audit services for fiscal year ending June 30, 2015. -5- � � � REGULAR BOARD MEETING MINUTES-April 2, 2015 PAGE -2 4 € � b. Temporary Help for Inspections � Approved contract with Biue Ribbon Personnel Services for two temporary employees, in the estimated amount of $68,000. � c. Temporary Help for Underground Repair, Water � Approved contract with Blue Ribbon Personnei Services for four temporary empioyees, in � the estimated amount of $97,000. � '' d. Temporary Help for Underground Repair, Sewer � '` Approved contract with Blue Ribbon Personnel Services for two temporary empioyees, in the estimated amount of$49,296. � 1 e. Regular Board Meeting Minutes: March 19, 2015 - Approved March 19, 2015 Minutes j i PRESENTATION Mitch Cochran, Municipal Information Systems Association of California (MISAC) Board Member, i presented an Excellence in IT Practices Award to Ken Phillips in recognition of the District's IT % Department. Ken acknowledged the IT staff for their passion and dedication to the department. ', ITEMS FOR BOARD ACTION: � a. Luther Pass Power and Control Project-Staff gave an overview of the list of four pre-qualified ' ' system integrators for bidding the project. There is a fifth firm that has until tomorrow to submit ' an appeal letter. ' Moved Cefalu / Second Wallace / Cefalu Yes / Jones Yes / Voyel eq san4 Yes / Sheehan Absent / Wallace Yes to approve staff's recommended list of pre-qualified system integrators for bidding on the Project. b. United States Forest Service Master Water Special Use Permit-Staff provided an update on the project. Moved Wallace /Second Vogelgesang / Cefalu Yes / Jones Yes / Voyelgesana Yes / Sheehan Absent /Wallace Yes to (1) Authorize execution of the USFS Master Water Special Use Permit (SUP) for a term of 30 years and sign the permit pending minor changes made during staff review; and, (2) Authorize payment of the yearly rental and permit fee in an amount not to exceed $24,000 for the first year. c. Approve Payment of Claims ' Moved Wallace / Second Cefalu / Cefalu Yes / Jones Yes / Vogelgesang Yes /Sheehan ''s Absent / Wallace Yes to approve Payment of Claims in the amount of $1,033,359.90. ' STANDING AND AD-HOC COMMITTEE REPORTS: ' Director Wallace reported he received a call from Lake Tahoe Wildlife Care indicating they '� understand the District is reviewing connection fees. The committee is planning to meet soon and will have a report for the April l bt" Board Meeting. < BOARD MEMBER REPORTS: ; Director Jones provided an update on the Headw6aters Working Group. REGULAR BOARD MEETING MINUTES-April 2, 2015 PAGE-3 EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Director Jones reported he is attending the next meeting scheduled for Wednesday, April 8, 2015. GENERAL MANAGER REPORT: Richard Solbriq provided a reporf on several items: • He participated in a local TV interview, an editorial segment and a spot for Lake Tahoe Newsline regarding the budget process and water conservation. • The District has received numerous phone calls regarding the Governor's recent proclamation. Details on this proclamation should be released in the next couple of weeks. A Resolution is planned to be proposed at the first meeting in May to incorporate the proclamation details. • The City has requested Solbrig give a presentation at the Tuesday, April 7'h City Council Meeting regarding the Governor's proclamation. • Discussions are ongoing with Washington DC lobbyists regarding the Lake Tahoe Restoration Act. • The appeals process is in progress for the zero percent water meters loan. • The website redesign is progressing under the guidance of Rauch Communications. • The District has written two support letters for CASA regarding: (1) plastic microbeads ban; and (2) green energy credits. STAFF/ATTORNEY REPORTS: Staff reported interviews are complete for the senior engineer position and an employment offer is being prepared for the successful candidate. The hiring process for the junior engineer position is currently underway. ADJOURNMENT TO CLOSED SESSION: 2:46 p.m. RECONVENED TO OPEN SESSION: 2:51 p.m. a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California. No reportable Board action. b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. No reportable Board action. -7- � � � ; REGULAR BOARD MEETING MINUTES-April 2, 2015 PAGE-4 � � ; c. Pursuant to Section 54957.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al., County of EI Dorado, Superior Court Case No. SC20010165. � . No re ortable Board action. � D � i � ADJOURNMENT: 2:51 p.m. � 1 Randy Vogelgesang, Board President � South Tahoe Public Utility District Melonie Guttry, Clerk of the Board ', South Tahoe Public Utility District ' r `; x ; ; ;i � i �Q� General Manager Richard H.5olbrig �� • 1950 • N/� � Director5 r � Vl� G/1 �ti.�/ ChriS Cefalu James R.Jones —...._. �r �� '�� '�� Randy Vogelge5ang Kelly Sheehan Duane Wallace 1275 Meadow Crest Dr+ve•5outh Lake Tahae•CA 96150-7401 f'hone 530 54�4--6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 7a TO: Board of Directors FROM: John Thiel, Engineering Department Manager MEETING DATE: April 16, 2015 ITEM - PROJECT NAME: Primary Clarifier 2 / Aeration Basin 1 Rehabilitation Project REQUESTED BOARD ACTION: Authorize exception to the bidding procedures as outlined in the District's Purchasing Policy for Sole Brand /Sole Source Purchases and authorize procurement of a Sanitaire fine-bubble ceramic disk diffuser system as a sole-source component of the PC2/AB1 Rehabilitation Project contract for the negotiated price of $113,560. DISCUSSION: The existing diffuser system in Aeration Basin 1 (AB1) is scheduled for replacement as part of the Primary Clarifier 2 / Aeration Basin 1 Rehabilitation Project. Staff seeks authorization to procure a Sanitaire fine-bubble, ceramic disk aeration system to replace-in-kind the existing diffuser system in AB 1 . Sanitaire fine bubble, ceramic disk diffuser systems are now in use in Aeration Basins 1, 2, and 3. The District has experienced excellent performance and extended life with the Sanitaire system. The existing diffusers have been in operation for over 27 years where a - 20-year life is generally expected. By staying with Sanitaire, parts can be interchanged with the other aeration basin diffusers and maintenance is more cost-effective due to existing knowledge and experience with maintenance and operation of the Sanitaire diffusers. Plant operations are also maximized due to existing knowledge and success in using the Sanitaire system. The District has researched other manufacturers and believes the Sanitaire system is the best choice for life, performance, and ongoing repairs, maintenance and operations. See attachments for additional information. Staff and engineering consultant, HDR, Inc., have developed system specifications and negotiated a price from Coombs-Hopkins, the sole area vendor for manufacturer, Sanitaire, for procurement of the diffuser system. Information from multiple other projects � was used to evaluate system pricing. Staff has concluded that the final negotiated price is fair and representative of pricing that would be obtained through competitive bidding procedures. The District's negotiated price of $113,560 will be provided to all potential bidders for mandatory use in developing their bid. The Sanitaire system is identified as a sole-so�rce item in the contract documents. -9- :i � 1 John Thiel I April 16 2015 I Page 2 j a I � � � I � SCHEDULE: Award 4/16/15; Notice to Proceed 5/1/15; Construction: 7/O1/14 to 1 1/O1/15 �I, COSTS: $ 1 13,560 '', ACCOUNT NO: AB1 RHB 1029-8502 ' BUDGETED AMOUNT AVAILABLE: $x:x;�;oa;�acxxx ' ATTACHMENTS: Sole Brand / Sole Source Justification Approval Form, Excerpt from HDR ' Technical Memorandum, Coombs-Hopkins / Sanitaire negotiated price quote and price support from other agency projects. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer f � GENERAL MANAGER: YES I�-� l NO CHIEF FINANCIAL OFFICER: YES NO ; t � f -10- SOUTH TAHOE PUBLIC UTILITY DISTRICT Note: P/ease do not modify this original form which is located in the public drive. Either print it out or copy the form to a personal work file to use. Answer questions and utilize as much space as required. Sole Brand/Source Sole Justification/Approval Form EXPLANATION: Complete this form when specifications limit bidding to one brand name (whether or not the item can be purchased from more than one source). 1. The District follows legal requirements to obtain competition whenever possible. Competitive purchases are easy to justify in regards to price and also encourage suppliers to remain competitive in price and service. At times however, it may be necessary or economically preferable to purchase products or services on a sole brand or sole source basis. Since sole brand/sole source purchasing is an exception to the normal procurement function, it must be objectively justified. Completion of this form should facilitate that process and provide a written record of the basis used in sole procurement decisions. 2. Criteria that may be considered in determining sole brand includes (but is not limited to): unique features service & support reliability availability operational familiarity part interchangeability programming ease repair ease size limitations 3. The purchase of products or services often requires research of the market and District needs regardless if the purchase will result in a competitive solicitation later. The research is an internal process. Departments are requested to use discretion in their discussion with vendors so as not to compromise any competitive advantage the buyer may have, regardless of the acceptance or rejection of the sole brand/source justification. Staff is also asked to anticipate future needs and research products/services prior to any substantial investment to avoid being committed to certain products without recognizing and comparing all variables. Supplier Name: Sanitaire X lem Water Solutions USA, Inc. Street Address: 9333 N. 49th Street City/State/ZIP: Brown Deer, WI 53223 Contact, Phone: Scott Mulintx 925 947-6733 General Descri tion of Commodi or Service re uested to be Purchased and its function: Sanitaire Fine bubble aeration system to replace-in-kind the existing diffuser grid and piping in Aeration Basin No. 1 as pa�t of the Primary Clarifier 2 /Aeration Basin 1 Rehabilitation Project. INSTRUCTIONS: Please initial all entries below that apply to the proposed purchase. Attach additional information or support documentation if needed. More than one entry will apply to all sole source justifications. SOLE BRAND JUSTIFICATION ITEM INITIALS JUSTIFICATION � 1 X This is the only known product or service that will meet the minimum essential needs of this department or perform the necessary intended function. If this item is initialed,�lease explain below. ' -il- :� I Explanation (include the unique performance features of required functions and why they are necessary): Sanitaire fine bubble, ceramic disk diffuser systems are now in use in Aeration Basins 1, 2, and 3. The District has experienced excellent performance and extended life with the Sanitaire system. The existing diffusers have been in operation for over 27 years where a 20 year life is generally ' expected. By staying with Sanitaire, parts can be interchanged with the other aeration basin diffusers and maintenance is more cost-effective due to existing knowledge and experience with ', maintenance and operation of the Sanitaire diffusers. Plant operations is also maximized due to ' existing knowledge and success in using the Sanitaire system. The District has researched other manufacturers and believes the Sanitaire system is still the best choice for life, performance, and ;; ongoing maintenance and operations. " What methods were utilized to find other sources -be specific (e.g. internet search engines,sourcing sites, other users,the competition): The District has researched other manufacturers including EDI (ceramic disk), EDI and SSI (membrane disk), OTT (tube diffusers), and Aerostrip and Parkson (panel diffusers). The DistricYs :; consultant, HDR, and the staff engineering and operations team agree that the Sanitaire fine bubble, ceramic disk diffuser system is the best choice for life, performance, and ongoing { maintenance and operations. ; List the other vendors that were researched. Detail why their productlservice was rejected. See the attached Technical Memorandum from HDR. Disadvantages of the other systems include � limited performance and / or manufacture history with performance unknowns and process ;� analyses required, high capital costs, fouling issues, and high costs for replacement. 2 Product or service has been previously standardized (documentation attached). It is not due for review, and it is not interchan eable with a similar roduct/service from another manufacturer. Comments: `} 3 Staff wishes to add the product or service to the standardization list. If this item is initialed, describe in detail below. � Explanation: � SOLE SOURCE JUSTIFICATION ' 4 Purchase is to be made from the ori inal manufacturer or rovider. 5 Purchase must be made through the manufacturer-the manufacturer is the exclusive distributor. 5 6 X Purchase must be made through the only area distributor of the product or only authorized service ; rovider. ° 7 None of the above 6 items apply. A detailed justification for this sole source purchase is provided � below: Detailed Justification: � Coombs-Hopkins in the only vendor for Sanitaire product in our service area. � Describe what you have done to ensure that the product brand or service costs recommended are reasonable: Y Sanitaire provided cost information for six similar systems that they previously sold. Three of these Z projects were competitive bid projects. The pricing the District is receiving is in line with their historical pricing. HDR also reviewed the pricing and comparison historical pricing and determined that the ricin is a ro riate for the s stem that is bein urchased. -12- Other explanation/justification: (e.g. history of previous like purchases) Suggested review date: (see standardization list for examples) On the basis of the above, I recommend that competitive procurement be limited and that the product or service indicated be solicited on a sole brand basis. On the basis of the above, I recommend that competitive procurement be waived and that the product or service indicated be purchased on a sole brand and sole source basis. I have made a diligent effort to review comparable products or services. 1 feel confident that the sole brand/sole source purchase is justified and feel confident in explaining the justification to the general public. I also understand that I may be required to provide a detailed cost analysis/estimate since price reasonableness may not be established through the competitive process. � ,: EMPLOYEE NAME� DEPARTMENT AUTHORIZED SIGNATURE DATE John Thiel, Engineering Department Manager 4/07/15 MANAGER NAME if different AUTHORIZED SIGNATURE DATE � I i � Based on the above statements and justification, I hereby agree with the purchase of this product or service on a sole brand/source basis. � � PURCHASING AGENT SIGNATURE DATE I w-,�-� � � �S = Other approvals may be required up to and including Board of Director approval. I. $" -13- :� ; Technical Memorandum � • . . . . . - � . • . • - • . . Coat en i�e floor • Provides best • Not recommended $154,0 _ with flexibl�� concrete protection for 10+ years polyurethane • Most expensive (at$30/SF) material o tion :q Coat pending • Only p 'des • More difficul id inspection during coating whe • Poten ' o pay Unknown, less than construction necessary ' er unit cost �154,000 '� Do not coat floor of • Cost Savings • rotection � the aeration basin provide� No cost concrete floo?� r ; Additional Co e Rehabilitation Location spalling and cracking of concrete around AB1 have been noted by the Distri t. Th locations will be reviewed with the District during a site visit, photographed and then � —� Aeration Piping and Diffuser Replacement `° The District currently has Sanitaire�ceramic disk membranes, stainless steel and plastic low pressure aeration piping and blowers sized for their Sanitaire�ceramic disk diffuser grid. The � existing diffusers were installed in 1985. The District is experiencing uneven aeration and � cracking in aeration piping that has been repaired multiple times. The diffusers have reached � the end of their useful life. Figure 1 shows the aeration basin and outlines the extent of aeration = piping and diffusers replacement that is recommended. � The District has reported no issues with their ceramic diffusers and they have provided an exceptional 28-year life in the existing basins with minimal maintenance effort. Figure 1 on the following page provides a photograph on A61 and outlines the piping and diffusers to be replaced. : 2 Costs are to coat concrete floor only. ;� � -14- ; _----- ------------------------- --------— Page 2 ---------- Technical Memorandum �' �,,,� : 3+ r :..- ��,A ... j.t` _ �.,.-. !w 4�_ _ �K � x -'� „,, � -a ,:y:.._ _ ._: . ., ��-�`.�. ..... - �-,��-�: Plastic piping in Aeration "r� Diffusers in Aeration - � - - basin to be removed and " basin to be removed '�� - replaced � and replaced ��'� ` , �� -- ��r �� ` � -� ;��,�:: � �- �. "� �.��.�. '��. � - -;,,, ��. � $�,�=�`-.�:_ �-:.�,:" _ ��: ,. ��-� �. . u __ .�., �. Figure 1.Aeration Piping and Diffuser Reptacement Photograph Replace-in-Kind Diffuser Manufacturers HDR recommends proceeding with replacing-in-kind the AB1 diffusers. The following diffuser manufacturers are recommended for specifying competitive bidding the replacement of the Sanitaire�ceramic disk diffusers. 1. Sanitaire 2. Environmental Dynamics International (EDI) Disk sizes, diffuser grid, and pipe sizes will match the existing basin configuration. The plastic aeration piping in the vertical header will be replaced with stainless steel piping. The grid piping below the aeration headers will be standard sized PVC coated for UV resistance. Other Diffuser Options There are several other diffuser options on the market. Proceeding with any of these options would require additional process engineering to confirm how aeration treatment is effected by changes to the aeration system and to verify if the existing blowers are adequate for the diffuser :: pressure and air demands. -15- --------- Page 3 ------------ — — i i Technicai Memorandum The other diffuser options include: 1. Membrane Disk Diffusers 2. Tube Diffusers 3. Panel Diffusers As noted in Table 3 below, there are various manufacturers of these diffuser products. Table 3.Diffuser Technology Options � - • . � • . . - � . • . . - Membrane Disk • Similar Grid • Process analysis required (Sanitaire, EDI, SSI) • Industry standard � Im roved efficienc Tube Diffusers • New grid • High capital costs (OTT) • Low O�M cost • Process analysis required • Im roved Efficienc Panel Diffusers • New grid • High capital costs (Aerostrip, Parkson) . Low O&M cost • Fouling issues • Improved Efficiency • Intensive labor for replacement s • Process anal sis re uired `� HDR suggests proceeding with the replace-in-kind recommendation for the ceramic diffusers to . stay on track for construction in the 2015 season. ious hydraulic analysis has identified the aeration basin piping as one of the primary�j bottlen in the flow stream. The goal of this analysis is to modify the influent pipi� increase the aulic capacity of Aeration Basin No.1, while still maintaining�.a��atively even flow distribution fro ch of the outlets. STPUD wishes to accommoda�- flfi ow range of 5 to 12 mgd through Aeration�a�'n 1 (AB1), which will allow the Dist�t to eep one AB online during higher ffow events, such a��r in on snow and holid/ay�:�� k �/ HDR performed a hydraulic analysis of the di aser piping and hydraulic grade line of the plant between the Primary Effluent Divisio -Box a �he Mixed Liquor Splitter Box using Visual HydraulicsT"" modeling software. EI a ions, pipe and strticture sizes and lengths for the ' hydraulic grade line were ob�t � ed rof m the 1985 Culp Wesne�r��I (CWC), and 1966 Clair Hill ; drawings. These proj�ec �ivere constructed off two different surv� ey dat�s NAVD88 at 6262.58 and NGVD29 at 238.50. As a result, a correction factor of plus 4.08-feet w�s plied to the � CWC dra�s. In addition, the elevations were compared to the Carollo hydraulic fle dr�g G-05 dated November 12, 2010, and the "VWVTP topo planimetrics"Autocad dr �g rovided by STPUD. Applying the datum correction factor to the CWC drawings, the elevations\ , , �C-arell 'tt�e#rietlt�win-. � :� � :i � -16- " ----- -------- ---- ------------------------- Page 4 --------- ------------------------ J SANITAIRE Xylem Water Solutions USA,Inc. � 9333 N.49�'Street, Brown Deer,WI 53223 a xylem I�ranu Tel 414.365.2200 Fax 414.365.2210 DATE: Apri17, 2015 TO: Bidding Contractors RE: South Tahoe WWTP, CA Bid Date: April 14, 2015 Sanitaire #24792-14s Engineer: HDR We propose to furnish the following Aeration Equipment subject to the terms and conditions set forth herein: Section 11088 Aeration Equipment: Fine Bubble Type A. �UIPMENT AND SERVICE The Xylem Water Solutions USA scope of supply for this project includes the following equipment and services: 1. Aeration Equipment: Fine Bubble Type: Three (3) SANITAIRE� Ceramic Disc Fine Bubble Aeration Grids for as follows: Tank Zone Dro le Dia in of Grids 1 10" 1 Aeration Basin 1 2 10" 1 3 10" 1 Total: 3 Equipment for each grid will include: • One -�-10 ft long 304L drop pipe including horizontal flange for connection to the air main at 271.0 ft (as indicated in the Sanitaire drawings) at the top of the tank and bottom connection to the air manifold. • One Sch 80 PVC manifold with connections for each 4 inch diameter air distributor. � • 316 Stainless steel manifold supports with hold down clamps and cradle. �? -1 Zl _ : � � � � J SANITAIRE a xylem brand � • Four-inch diameter Sch 80 equivalent PVC air distribution headers including: � ■ Fixed anti-rotational joint connection to the air manifold. � ■ Factory installed diffuser holders. ■ Positive locking fixed anti-rotational joint connections. � • 316 Stainless steel air distribution header support stands with header hold down clamp � and locating plate. • SANITAIRE� Fine Bubble Ceramic Disc Diffuser Elements with gaskets and retainer rings. � • Flanges, bolts, nuts and neoprene gaskets necessary to assemble the system. � • One purge system with eductor piping and isolation valve. j • One diffuser pressure monitoring system as specified. i • 316 Stainless steel adhesive anchor bolts for the manifold and header supports. � I NOTE: Anchor bolts are designed for installation in 4000 PSI Concrete per ACI ', Committee 350 ("Concrete Sanitary Engineering Structures"). , 2. Liquid Acid Cleaning: ', Liquid acid cleaning system including the following: ' • One (1) Liquid Acid Cleaning skid assembly including: ', 0 120 gallon tank. o Feed pump. o Liquid feed dropleg for the aeration grids. o Hose for feeding acid from skid to acid feed dropleg. 3. Spare Parts: Included as specified. 4. Engineering Drawings: Required sets of engineering drawings. 5. O & M Manuals: Required sets of O & M Manuals. 6. Field Installation Supervision and Start-Up Services: The following services will be provided as specified: Start-Up, Training One (1) Trip, Two (2) Days B. EXCLUSIONS The following are specifically excluded from our proposal: 1. All valves, air main piping and accessories. 2. All bolts, gaskets and connectors for attaching drop pipe to upper air main piping. f 3. Installation of equipment furnished by Xylem-Sanitaire. 4. All costs associated with video taping services. _18Z _ � SANITAIRE a xylem k�ra��d C. ESTIMATED SUBMITTALS AND DELIVERIES The submittal schedule begins after acceptance of purchase order by Sanitaire. Delivery schedule begins after receipt of approved drawings; assume two week turnaround of submittals by the review engineer. Certified engineered equipment drawings: 6 weeks Equipment Shipment (after release for fabrication): 10— 12 weeks D. PRICING Pricing for the equipment and field services outlined in this proposal, including freight to jobsite: $ 113.560 E. PRICE NOTES 1. Taxes are not included. Purchaser to pay directly all applicable taxes separate from purchase order to Xylem Water Solutions USA. 2. All prices quoted shall be valid for 90 days from the date of bidding. 3. The prices are based on the equipment being released for shipment by the 4th Quarter, 2015. 4. Prices on orders received after the above deadline or specifying later shipping dates shall be subject to review and possible adjustment in line with the then existing economic conditions. 5. Terms of Payment: 10%Net 30 days due upon submission of shop drawings to Purchaser. 85%Net 30 days after shipment 5%After Start Up and Substantial use or final acceptance, Not To Exceed 120 days after shipment. 6. An interest charge of 1 1/2% per month will be added to past due accounts. 7. Other conditions of sale shall apply as noted in the attached Terms & Conditions. =1� _ � t r G �. � � � , €` SANITAIRE � s: d xylem brand :' � � s a � F. WARRAN'TY � � ; : Xylem Water Solutions USA warrants all parts to be free from defective material and workmanship �: for a period of one (1) year after startup or eighteen (18) months after shipment and to furnish to � the Owner replacements for any such items found to be defective within that period. � �' � � � Thank you for considering our proposal for this equipment. a � � � � � �. J// (/ � 1 �.v/ C__^� j /:,C.(,:L-��.�. �� j # Scott Mulinix, P.E. z Territory Manager � . �., � cc: Sanitaire Representative: � Coombs/Hopkins Walnut Creek, CA �: � (925) 947-6733 � i € . � � � � � � i � � � � I I i '1 f �� - � SQNITAIE=lE South Lake Tahoe PUD =�'��m��a`'� Price Justification Sanitaire Ceramic Disc Aeration Systems Following are descriptions and prices for six previous projects utilizing Sanitaire Ceramic Disc Diffusers: Notes: 1. Service price is based on$750 per day. 2. To consider an equivalent price in current year, use escalation of 3%per year. 1. Payson, AZ � Sanitaire Contract No. 14-8355s (2014) Sell Price: $55,600 Value Breakdown: 523 SANITAIRE 9" Ceramic Disc Diffusers $35,650 Liquid Acid Cleaning System $13,900 Service (3 Days) $2,250 Freight 3 800 Total $55,600 Sanitaire Disc Aeration Unit Price ($55,600/523 diffl 106.31/di Lv��' � �i.?�j '� 1, �::'1,,.�'�- 2. Eagle, CO Sanitaire Contract No. 07-6714s (2007) Sell Price: $87,895 ` Value Breakdown: 1,080 SANITAIRE 9" Ceramic Disc Diffusers $64,645 Replacement Diffusers for Existing Grids $18,000 Service (3 Days) $2,250 Freight 3 000 Total $87,895 Sanitaire Disc Aeration Unit Price not counting additional replacement diffusers ($69,895/ 1,080 dif� 64.72/di �� ..�, � � '�� ':'�- � 4y -2� � � � � � �� I ; SANITAIi�E i �5c)(�E'fYl br�rt�;; � I i i I � 3. HC Morgan W1NTF (Auburn, AL) ; � Sanitaire Contract No. 11-7705s (2011) � � Sell Price: $440,400 ' Value ' Breakdown: 7,186 SANITAIRE 9" Ceramic Disc Diffusers $421,150 Service (7 Days) $5,250 Freight 14 000 ' Total $440,400 Sanitaire Disc Aeration Unit Price ($440,400/7,186 dif� 61.29/di 2,�� :� (�'1-52��i'�� 4. Marathon Oil (Detroit, MI) Sanitaire Contract No. 13-8210s (2013) Sell Price: $155,700 Value ' Brealcdown: 2,688 SANITAIRE 9" Ceramic Disc Diffusers $148,950 Service (5 Days) $3,750 Freight 3 000 Total $155,700 ; Sanitaire Disc Aeration Unit Price ($155,700/2,688 dif� 57.92/di �;��i�: ��.�112�1 q��n' 5. Buffalo, PA Sanitaire Contract No. 13-8056s (2013) Sell Price: $39,000 ` Value � Breakdown: 476 SANITAIRE 9" Ceramic Disc Diffusers $35,950 � Manual Valves $1,100 Service (1 Day) $750 Freight 1 200 Total $39,000 Sanitaire Disc Aeration Unit Price without valves ($37,900/476 dif� 79.62/di � �{�,r �' .t>-� 1�- �• �� -' 3 , -zz- � SANITAIRE a xylem brar�d 6. Frankfort, IN Sanitaire Contract No. 10-7441s (2010) Sell Price: $175,000 Value Breakdown: 2,046 SANITAIRE 9" Ceramic Disc Diffusers $145,575 HCI Gas Cleaning Equipment $25,775 Service (3 Days) $2,250 Freight 1 400 Total $175,000 Sanitaire Disc Aeration Unit Price ($175,000/2,046 dif� 85.53/di /j� , ,,.� 2�f� • � 1� � i ✓ � �l4� , � a f 7 � Dir-�'�c�. c`�c�.e, _ �S ! . �9;% ��sf�:rs�� C: �5� — ��`lc�,t�C�� C }�a,n�� n� s�s-�f.,v� —' �� 4� ��E, �� Y�. �--�-{-�e r � �'�-rCws �t1�\.'(:: �� i��-@'1 `C f;\;�h�d . �', � -23- � � ENR Histrorical CCI Payson,AZ Eagle,CO Auburn,AL Detroit,MI Buffalo,PA Frankfort,IN ENR YEAR Average %CHG Const.$ Const.$ Const.$ Const.$ Const.$ Const.$ CCI 2007 7966 - $64.72 - - - 2008 8310 43% - $67.51 - - - 2009 8570 3.1% - $69.63 - - - 2010 8799 2.7% - $71.49 - - - $85.53 2011 9070 3.1% - $73.69 $61.29 - - $88.16 i 2012 9308 2.6% - $75.62 $62.90 - - $90.48 i 2013 9547 2.6% - $77.56 $64.51 $57.92 $79.62 $92.80 � 2014 9806 2J% $106.31 $79.67 $66.26 $59.49 $81J8 $95.32 ' 2015 9992 1.9% $10833 $81.18 $67.52 $60.62 $83.33 $97.13 ' ; <t ; 7 '# { 'a 'i t -24- ;; General Manager Richard H.5olbrig • 1950 • w Director5 ` �� ter O � I� � �� Chrie Cefalu �./� James R.Jones .,,,�� ` Randy Vogelgesang - f ublic Utility DiStrict KellySheehan Duane Wallace 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 f'hone 530 54�4-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM �b ` TO: Board of Directors FROM: John Thiel, Engineering Department Manager MEETING DATE: April 16, 2015 ITEM - PROJECT NAME: Primary Clarifier 2 / Aeration Basin 1 Rehabilitation Project REQUESTED BOARD ACTION: Award bid to lowest responsive, responsible bidder. F DISCUSSION: This project includes concrete and coatings rehabilitation work on Primary Clarifier 2 (PC2) and Aeration Basin 1 (AB1). Work on PC2 includes removal and/or repair of dilapidated concrete, coatings and grout, drive mechanism rehabilitation, blasting and coating, drive replacement, extension, and relocation above the cover, and drive instrumentation and control improvements. Work on AB1 includes removal and/or repair of dilapidated concrete and coatings, replacement of the Sanitaire fine-bubble ceramic disk diffuser system, new influent pipe and valves, sidewalk repair and safety improvements. On April 3, 2015, fifteen general contractors attended the Mandatory Pre-Bid Conference. Bids will be opened at 2:00 p.m., Tuesday, April 14th. After opening the bids, staff will review the bids in detail for compliance with the contract requirements. A summary of the bids, along with a staff recommendation for award, will be distributed prior to, and at the Board meeting. SCHEDULE: Award 4/16/15; Notice to Proceed 5/1/15; Construction: 7/O1/14 to 11/Ol/15 COSTS: Engineer's estimate for construction is $2,000,000. ACCOUNT NO: 1029-8521/ PC2RHB; 1029-8502/ ABl RHB BUDGETEDAMOUNTAVAILABLE: $780,122; $1,205,274 (2014/15) ATTACHMENTS: Bid summary and staff recommendation for award will be distributed prior to, and at the Board meeting. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES , � � NO CHIEF FINANCIAL OFFICER: YES 5 NO General Manager Richarcl H.5olbrig �� • 1950 • W� er O �� Director5 Chris Cefalu James R.Jones +�-„- �� Randy Vogelgesang f ublic Utility Di�tric�C KellySheehan Duane Wallace 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 9C150-7401 Phone 530 54�4-6474•Fax 530 541-06Z4•www.5tpud.u5 BOARD AGENDA ITEM �� TO: Board of Directors FROM: Richard Solbrig, Generai Manager MEETING DATE: April 16, 2015 ITEM- PROJECT NAME: Governor's Water Proclamation - District is in the 35% Reduction Category from the State Water Resources Control Board REQUESTED BOARD ACTION: Discuss and provide staff any necessary direction. DISCUSSION: The State of California is in the process of developing water restrictions for all water agencies in the State, per the Governor's announcement last week. The draft proposai places the District in the highest reduction required category of 35% compared to 2013, effective June 1, 2015. Proposed fines of up to $10,000/day for failure to meet requirements commencing on March 1, 2016, are part of the program. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Mandatory Conservation Fact Sheet, Proposed Regulatory Framework �` and the Urban Water Supplier List (page 10) CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES '� ' �EI NO CHIEF FINANCIAL OFFICER: YES NO -27- MANDATORY CONSERVATION - ACHIEV[NG A 25% STATEWIDE REDUCTI�N IN POTABLE URBAN WATER USE FACT SHEET Background With California facing one of the most severe droughts on record,Governor Brown declared a drought '` State of Emergency in January 2014. Since that time,the Governor has issued three additional Executive Orders directing actions to prepare for water shortages. For the first time in state history,the Governor, in his April 1,2015 Executive Order,directed the State Water Board to implement mandatory water reductions in cities and towns across California to reduce potable urban water usage by 25 percent statewide. This savings amounts to approximately 1.3 million acre-feet of water over the next nine months,or nearly as much water as is currently in Lake Oroville. To achieve these savings,the State Water Board is expediting emergency regulations to set usage targets for communities around the State. g' A�3K}�1C8�'31�It�( The mandatory water reductions,along with specific restrictions on commercial,industrial and institutional irrigation uses, apply to urban water suppliers as defined in water code section 10617, excluding wholesalers. Generally, urban water suppliers serve more than 3,000 customers or deliver more than 3,000 acre feet of water per year. Suppliers regulated by the Public Utilities Commission are included in the mandatory water restrictions. The Executive Order requests that the Public Utilities Commission require investor-owned water utilities to implement reductions consistent with the State Water Board requirements for all other urban water suppliers. The specific restrictions and prohibitions on water use in the Executive Order apply to all Californians and are in addition to the specific restrictions and prohibitions contained in the emergency conservation regulation approved by the Office � of Administrative Law(OAL)on March 27,2015. Proposed Schedule , The State Water Board is expediting the development and adoption of additional regulations to implement the new restrictions and prohibitions contained in the Executive Order. There will be several opportunities for stakeholder involvement prior to the release of the formal notice of emergency rulemaking. The first opportunity follows the release of a Proposed Regulatory Framework and the second will follow the release of draft a regulation,as follows: • Governor issues Drought Executive Order April 1,2015 • Notice announcing release of draft regulatory April 7,2015 framework and request for public comment • Notice announcing release of draft April 17,2015 regulation for informal public comment • Emergency rulemaking formal notice April 28,2015 • Board hearing and adoption May 5 or 6,2015 Mandatory Conservation Regulation FACT SHEET***April 7,2015 Page 1 —29— r i '� { Content of Emergency Rulemaking Package This rulemaking package will address the following provisions of the April 1,2015 Executive Order: Ordering Provision 2: Mandatory 25%reduction in potable urban water use; Ordering Provision 5: Commercial,industrial and institutional potable water use reductions; Ordering Provision 6: Prohibition on using potable water for irrigation of ornamental turf in street medians; and ; Ordering Provision 7: Prohibition on using potable water for irrigation outside of new home construction without drip or micro-spray systems. � Rate structures and other pricing mechanisms,which are very important tools for reducing water use, will be taken up in the coming weeks as required by Ordering Provision 8. Hovv You Car� Help To meet a mid-May to June 1 timeline for implementation of the emergency regulation, interested persons and organizations will be requested to provide input within one week of a documenYs release. To assist the Board in most thoughtfully addressing this dire situation, please consider the following '; general questions as you prepare your comments: � 1. Are there other approaches to achieve a 25%statewide reduction in potable urban water use f that would also impose a greater responsibility on water suppliers with higher per capita water use than those that use less? 2. How should the regulation differentiate between tiers of high, medium and low per capita water users? � 3. Should water suppliers disclose their list of actions to achieve the required water reductions? 4. Should these actions detail specific plans for potable water use reductions in the commercial, industrial, and institutional (CII)sectors? 5. Should additional information be required in the monthly conservation reports for urban water suppliers to demonstrate progress towards achieving the required water reductions? 6. How and when should compliance with the required water reductions be assessed? � 7. What enforcement response should be considered if water suppliers fail to achieve their required water use reductions? } How tQ Provide Input Information including discussion drafts,draft regulations and related materials will be available on the � State Water Board's website at: http://www.waterboards.ca.�ov/waterri�hts/water issues/programs/drou�ht/emer�encv mandatory reQulations.shtml . Clear and concise written comment and questions can be sent to lessica Bean at jessica.bean@ waterboards.ca.gov. Mandatory Conservation Regulation FACT SHEET***April 7,2015 Page 2 —30— MANDATt�RY CONSERVATi�N PROPC3SED REGULATORY FRAMEWORK The Governor's Aprii 1, 2015 Executive Order directs the State Water Board to impose restrictions to achieve an aggregate statewide 25%reduction in potable urban water use through February 2016. The Executive Order stipulates the 25%reduction in water use as compared to 2013, but proposes flexibility in how to achieve this reduction in recognition of the level of conservation already achieved by many communities around the State. Input Requested: The State Water Board is interested in receiving feedback on these regulatory concepts as well as other ideas on how a 25% reduction could be structured. Please submit comments and ideas on the proposed framework by email to lessica Bean at lessica.Bean@waterboards.ca.�av by April 13, 2015. Urban Water Suppliers 1. Apportioning Water Supplier Reductions: The Executive Order directs the State Water Board to consider the relative per capita water usage of each water suppliers' service area, and have those areas with high per capita use achieve proportionally greater reductions than those with low use. Reporting on residential per capita (R-GPCD) water use began in October 2014 for the September 2014 reporting period. Residential per capita water use is $ highest during the summer months when outdoor irrigation demand is high. Reported summertime water use is also generally more consistent because the weather varies less from year to year than during the winter.Accordingly, September 2014 R-GPCD serves as a reasonable basis for placement of the 411 urban water suppliers into four categories as = follows: �: R-GPCD Range (Sept 2014) #of Suppliers within Range Conservation Standard Under SS 18 10% 55-110 126 20% 110-165 132 25�a Over 165 135 35% The proposed breakdown of water suppliers into R-GPCD groupings with corresponding conservation standards is intended to equitably and effectively achieve a 25% aggregate statewide reduction in potable urban water use. Draft Regulatory Framework***April 7,2015 Page 1 -31- ' II. New Reporting Requirements: To assess compliance by commercial, industrial, and ,; ,f institutional (CII)sector customers and actions taken by urban water suppliers to reduce CII sector use, the following additional reporting requirements are proposed: • Monthly commercial sector use; . Monthly large landscape commercial customer use (e.g. golf courses, amusement parks); • Monthly industrial sector use; '� . Monthly institutional sector use;and � . Monthly large landscape institutional customer use (e.g. cemeteries, college campuses). ; Reporting requirements under the existin� Emer�ency Re�ulation that took effect March 27, 2015,will remain in effect. � ; III. Compliance Assessment: To determine if urban water suppliers are meeting required use � reductions, water production data, as reported by each individual water supplier for the months of June 2015 through February 2016, will be compared to the same period(s) in � 2013. Given the severity of the current drought,the State Water Board will assess suppliers' compliance for both monthly and cumulative water usage reductions. a x IV. Enforcement: The State Water Board has a variety of tools available to enforce its regulations: • Informal enforcement, such as warning letters, can provide a dear reminder to water :� suppliers of the requirements and an alert that their conservation programs are not � " achieving the desired water savings. Warning letters would generally not be ; accompanied by monetary penalties G • Formal enforcement actions include Cease and Desist Orders (CDO)to stop non- ` compliant activity. These Orders generally contain a description of the specific actions, :� and a timeline for implementing them, required for the recipient to return to compliance. Non-compliance with a CDO during a drought emergency,such as the ; current one, can result in a complaint to assess Administrative Civil Liabilities of up to $10,000 for each day of non-compliance. In addition to these existing tools, other tools may be needed to ensure compliance for the short duration of the regulations. These tools would be developed through the emergency :� rulemaking and would be remain in effect for its duration (270 days unless extended by the = State Water Board). The tools include: ti; -� Draft Regulatory Framework***April 7,2015 Page 2 -32- � Informational Orders that wouid enable the Board to require specific data and other facts on conservation practices if conservation targets are not being met. • Conservation Orders that would go into effect immediately upon receipt, as opposed to CDOs that can only be issued and enforced after the State Water Board holds an evidentiary hearing, if one is requested. A conservation order would describe the specific actions required for the recipient to come into compliance with the requirements of the regulatian. Issuance of a conservation order would be subject to reconsideration by the Board and violation of a conservation order would not be subject to the enhanced penalties associated with violation of a CDO during a drought emergency. The tools will be used alone, or in combination, to address the following compliance problems: • Failure of water suppliers to file reports as required by the regulation; • Failure to implement prohibitions and restrictions as described in the Governor's Executive Orders and the emergency regulation; and • Failure of water suppliers to meet the assigned water use reduction target. Smail Water Suppliers There are over 2,600 small water suppliers (those with fewer than 3,000 service connections) that provide water to over 1.5 miflion Californians. Under the existing Emer�ency Re�ulation that took effect March 27, 2015,these suppliers are required to either timit outdoor irrigation to no more than two times per week or to institute measures that achieve a 20%reduction in use. Small suppliers are not required to report their water production to the Board, but are expected to have the data available on request. Small suppliers will need to contribute to achieving the statewide 25%potable urban water use reduction called for in the Executive Order. I. Apportioning Water Supplier Reductions: Up until the release of the April 1, 2015 Executive Order, all water suppliers were being asked to achieve a voluntary 20% reduction ' in water use. The existing emergency regulation assigns responsibilities to both larger urban water suppliers and small suppliers to restrict irrigation to achieve the 20%reduction target. Under this proposal, smal) water suppliers would be required to achieve a 25% water savings as compared to their 2013 water use under the new regulation. Draft Regulatory Framework***Apri17,2015 Page 3 -33- � � II. Reporting Requirements: To date, small water suppliers have not been required to report � on their water use or conservation measures. Small suppliers would now be directed to j provide a one-time report to the State Water Board, 180 days after the effective date of the j new emergency regulation, addressing at a minimum: ,I • Potable water production from June-November 2013 and lune-November 2015; '; ;i _ • The number of days per week outdoor irrigation is allowed and other restrictions �',, t implemented to achieve a 25%water use reduction; and i • Specific restrictions on CII sector use. �I �i III. Compliance Assessment: Compliance would be based upon whether small suppliers �� submitted the required data and met the 25%water use reduction requirement. k IV. Enforcement: The State Water Board may use any of the tools discussed above, as ' `§ appropriate. ; Additiona! Prohibitions and End-User Requirements � '' The State Water Board's existin�emer�ency re�uEation includes a number of water use � prohibitions that apply to all Californians and end-user restrictions that apply to specific water ;� users, such as restaurants and hotels.These existing restrictions will remain in effect, and � consistent with the Executive Order, the following new prohibitions will be put in place: • The use of potable water outside of newly constructed homes and buildings that is not � delivered by drip or micro-spray systems will be prohibited; and � • The use of potable water to irrigate ornamental turf on public street medians will be :� prohibited. The State Water Board will also consider adding requirements for large landscape users (e.g. commercial, industrial, institutional) not served by either type of water supplier discussed above to achieve the 25%statewide reduction in potable urban water use. 5 � ; � � ; : Draft Regulatory Framework***Apri17, 2015 Page 4 � -34- � � ui N N rn o vi � r� v � � .1 m m m � n � c7 v � v, o o v �n �o o � � v oo �n � Q 00 O N N V V1 t!1 lD lD I� I� 00 01 Ol 01 .--I N M M � V ll'1 l0 lD lD 1� Ol O P/1 Cn V Q V1 O V 1� a0 00 00 a0 00 00 00 00 00 00 00 00 00 a0 01 Q1 O1 O1 Q1 01 Ql al 01 01 Q1 41 O O O O O O (V a e-1 �--I .--I e-I �--1 i-I ei .-i �--I .--1 �--1 ri .--I �--1 �-i .--1 ei i--1 i--I .--1 rl .-i .i �--1 e-1 �--1 .-i N N N N N N Q � d � N � � � � o 0 0 0 0 0 0 0 0 0 0 0 0 0 � �, \ \ \ \ \ o \ \ \ a. \ \ \ o \ o o \ \ \ o \ \ \ \ \ \ \ \ \ \ \ o t0 fE . �1 U1 V1 V1 u1 V1 V1 V1 u1 �11 vl u'� V1 V1 tf1 Ul �!1 vl �f1 tn 1I1 V1 l/l U1 u'f tn L!1 tf1 Vl Vl lfl u1 L!1 i � m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m d � � � c N 0 u � a a a v v v v v v v a v a v v a v v v a v v v v v v v v v c v a v v "s= � � N � �a+r � \ o o�° a° a° o 0 0 � o�' o 0 0 � � � � o o\° o � o 0 0 0 0 0 � � o 0 0 0 SZ ei Ql � lll c'11 tfl n .-i Ql ri f�1 tD l0 I� N V N V .--1 .--1 K1 01 tD .-i O O [f O .�i ci'1 M K1 l0 yLL � � �--I ei �--1 �-7 .--I �--1 �--I �--I �--I '-1 �--I N N '-1 �--I �--I N N �--I i--1 N .--1 " � f6 iul C a`, = a o a � V N � � e1 0o u� m o .� �n oo � o m o m o o n � o0 0 o m o v m � o o �n oo � o 0o m o0 y `i N m m �n o � ni rn o o � o c� o o � �n �n o o � o .� � m o o c� �n a o v m m � � � O � lD N .--� O V V 1� 00 O � O N O O t0 00 N O O N O O M tl'1 O O 00 O Ql O Vl �--� M I� 00 M O 00 Vl Ql Ql ri 1� O 00 M Ql ('�1 N C�1 �7 N tf1 i--� M .--1 .--1 t/1 O � M lD O M u1 M � � ~ � I� V1 00 O � Ol .-i tl'1 N V .--I l0 Vl M M 00 00 M N d' V O 1� l0 00 O Ol Ql l0 Ql 1� V � � �O O p O 00 O M Ol Ql lfl .--� �O �f1 V1 I� M I� N l0 N N O 00 �D O �--� V O Q1 M Vl .--1 I� Ql V1 � R' iT � � V1 lD �--1 lD Ql I� 01 N O 1� � 00 O �"� N n'1 ri m lD l!1 O O1 iD N N 00 �-i 00 01 1� �--� O O O N a-i Q � 00 l0 II1 01 00 l0 00 N lf1 M � n Ql ['�1 00 N Q1 � 1� l0 �--1 Ol N Kf O 1� 00 N l0 M N Ql tA N M N .-i lD 00 O N .--1 .--I O N � � V �"� � �--� N N M Vl F'� � � N .--1 ei N v 0 U tn 01 l� V O Q1 M O t'�1 O N O o0 O O M O �/1 t0 O o0 O .--� O � O O �-1 I� 00 O t0 .--i O � 00 V 00 O iD 01 N tA O I� O 1� O O 1� Ol N 00 O O O Ol M 01 O O ci1 � ti O u7 Ql O C � N M N O M O� N .--� O a0 O 1� O O c-I Ol T M O V O M M 1� O O Q1 M rl O 1� Q� O O ut � oi oo cri o ri m .-i ui �O o o rri v v oi m �O o oi r� v ui .-i oi �D O v� oo �ri O ri ai .-+ � M V 00 O M M Ol O V M 1� Ql 1� O tD O 00 �--� 00 OO N I� Vl V c-I O C �D I� 1� e"� 01 lO `� .-i O 00 O 01 00 I� f�1 V1 � .�i OO V Ql N V1 O 00 O N tD V1 N u'1 V O V N Lf1 (� 1� N � N � � � � tD Ol V C I� 00 O � N 00 N O O O Ol I� 00 O �O u1 01 M .--I I� O 01 V1 N t0 �--i 00 r�1 00 � � a N 1� .--1 lf1 01 l0 00 � V1 I� tfl OO V'1 O Vl f+"1 Ol O 00 M l0 N f�1 00 .--1 M 00 �--1 V N M Q1 ll'1 a C� U N � f'�1 tD V1 .-i lJ1 00 Q1 00 O I� 01 lD 1A � N f� �O l0 I� tfl 1� O V V V .--I N O V1 00 I� 00 N � = C N M �-i .-i !n �--� �D � N lf1 .�-� V M I� .--I M N e-i t0 M .--� N N � _ �-.1 �--I �--I '--1 � � � � a � � N y � � 1� .--I I� O O 00 00 O O Vl O N O O O �D cn t0 O e-I O �ll N O O O t0 V1 Ol O � V 00 y ,�j N 00 cv1 O M .--I .--I l0 O M O O O O V1 � OO 00 O 00 O O O M O O V1 .--� vl O O N fr1 Ol V1 V O CO V O 01 O M O O O O OO 00 r1 P/1 O lD O V 1� M O O I� R O O M .--1 M V � a l0 l0 l0 O �l'1 01 ei V I� CO O N I� M N lD O V a--I N 1n 00 N r-i �--� O I� �--� N O .� �!1 V .-i O lD O 00 N a--1 l0 �D I� 00 �D N R O o0 1� � a-i M l0 I� N .--1 O O c'r1 t0 V tD 01 � O a � �,�y � N .-i I� O N 00 I� OO l0 O �D V N N O 1� 1� O M M V �--I M I� 01 O V lD rl Ol � N O O ~ O � .-i tl1 �D O I� l0 O f�l N lD t0 Ql e-I N N O Q1 rY N O O M I� Ql N I� I� O l0 00 O � Ol ++ N C 'i R l0 tn o0 m 1� t0 o rl Ol �n V m � �O a0 C �D o 00 N u7 a-1 .--� .--� tD V .1 vl �D a0 0 VI 3 l0 O I� M tD V1 00 00 M 01 O 1� lD V M 00 tf1 O N tD 00 I� � tf1 Vl � V1 M l0 M I� �l c�1 � � N a .--� �--� � N 00 .--1 N .--I l0 '-1 V �1 O N M N .--� �D 1"/1 N N � .-i 'i a-i �-/ �--I H Y i O 3 a, E i LL � T a-i i u N � � � V y� 3 � � U d � N � V1 Y Y � N � 'a " v 3 ,� o = Vl � � � � Y O � h v Y I� � Q �p � Y � m lJ ,,, fo p ;n z v � 3 � � � � i, n. v� � Y C 'i +' _ Q GJ O a G! f6 Y i c0 V � y1 •i ay+ N Y � a-, 'O U � fO O fl- �"� Q' O t'''n '^ � ."' 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'� � � QO � Y � 7 m p � C � 3 � �p t'''n � � +- o Y . 3 m to �n ' � � ro � O � > a � X y a. � p N to vi � N Y y O s �` z 3 � vLi H > ° U l7 v 3 u v, � v � � w � W Y U v, v C7 o u, LL in a � a �n � � PAYMENT OF CLAIMS FOR APPROVAL April 16, 2015 Payroll 3/31/2015 376,723.15 Total Payroll 376,723.15 ADP & Insight eTools 3,125.92 AFLAC/WageWorks claims and fees 3,568.96 BBVA Compass Bank 0.00 BHFS legal services 18,800.87 CDS health care payments 16,704.52 Total Vendor EFT 42,200.27 Accounts Payable Checks-Sewer Fund 256,151.01 Accounts Payable Checks-Water Fund 331,378.16 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 587,529.17 Grand Total 1,006,452.59 Pavroll EFTs & Checks 3/31/2015 EFT CA Employment Taxes & W/H 16,833.74 EFT Federal Employment Taxes & W/H 93,648.48 EFT CaIPERS Contributions 28,609.62 EFT Great West Deferred Comp 21,968.45 EFT Stationary Engineers Union Dues 0.00 °`' EFT Retirement Health Savings 0.00 EFT United Way Contributions 195.00 EFT Employee Direct Deposits 210,731.45 CHK Employee Garnishments 1,322.90 CHK Employee Paychecks 3,413.51 Total 376,723.15 -37- ? � € �� H � �:F'. 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' H - � � � H ; � � �� o • � \ A � � � � A �� z � � z : � � � � � � � � � � � � � � � � � � � � � i A� � � � � �N � 00 II � a � � ; CV ;y� �O � � ;s � O O � �� -54- � � � � General Manager Richard H.5olbrig • 1� • w Director5 �� $�� O N� a o e Chris Cefalu JameS R.JoneS �, - �� Randy Vogelge5ang publ�c Ut�lity D�Strict KellySheehan Duane Wallace 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-7401 Phone 530 54�4-6474•Fax 530 541-0614•www.5tpud.us BOARD AGENDA ITEM 1 3a TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: April 16, 2015 ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9�a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: AITACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES ��`�� NO CHIEF FINANCIAL OFFICER: YES -55-NO 6eneral Manager Richard H.5olbrig • 1tJS0 • Director5 �� w�� Chris Cefalu �e� � JameS R.Jones � U� a o� O Randy Vogelgesang .......�� . , � . Kelly 5heehan 1 �t/ ��(,/ l,�t�l�ty D�Str�ct DuaneWallace 1275 Meadow Crest Drive•5outh Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.u5 BOARD AGENDA ITEM 1 3b ` TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: April 16, 2015 ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES f�'` � NO CHIEF FINANCIAL OFFICER: YES NO -57- General Manager Richard H.Solbrig • �� • (qr Directors � �'' O t '� � �� Chris Cefalu � �/ James R.Jones Randy Vogelgesang �� ublic Utility DiStrict Keily Sheehan Duane Wallace 1275 Meadow CreSt Drive•South lake Tahoe•CA 96150-7401 F'hone 530 54�4-6474•Fax 530 541-0�14•www.stpud.us BOARD AGENDA ITEM 1 3c TO: Board of Directors FROM: Richard H. Solbrig, General Manager � MEETING DATE: April 16, 2015 ITEM - PROJECT: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al., County of EI Dorado, Superior Court Case No. SC20010165. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES i� � � - NO CHIEF FINANCIAL OFFICER: YES NO -59-