AP 05-21-15 �o�TH r hoF
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�U7'ILITY��
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, May 21, 2015 - 2:00 P.nn.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Shannon Cotulla,Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
1. CALL TO ORDER REGULAR MEETING- PLEDGE OF ALLEGIANCE(At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request.Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6. ITEMS FOR BOARD ACTION
C1. BOC1rd EIeCfIOnS Pt'OCeSS (Melonie Guttry/Executive Services Manager/Clerk of the Board) Pg 33
Discuss proposed Ordinance providing that candidates for directors at-large need not
designate a numbered office, but rather require that the candidates receiving the i,
greatest number of votes districtwide as there are Directors to be elected shall be �
elected to the District's Board of Directors. '
b. Luther Pass Pump Rebuild Casing purchase (Randy Curtis, Manager of Field Operations and '
Phill Torney, Pump Station Supervisor) Pg 43
(1) Authorize exception to competitive bid in the Purchasing Policy since the
requested service and materials can only be obtained from Flow Serve Pump Division,
and the sole source is necessary and in the best interest of the District; and (2) Approve
proposal and purchase from Flow Serve Pump Division, for both the rebuild and the
pump casing, for the Luther Pass Pump Station Pump #4, in the amount of $287,117.78
(includes tax).
REGULAR BOARD MEETING AGENDA-May 21, 2015 PAGE-2
C. 2015 Water Meter Installation Project (�onn Thiei, Engineering Department Manager) Pg 45
(1) Award bid to lowest responsive, responsible bidder; or (2) Reject all bids and rebid
the project.
d. Watering Exemption inspection Fee �Paui Hugnes, Chief Financial O�cer) Pg 49
Enact Ordinance No. 561-15 of the South Tahoe Public Utility District adding
Section 3.1.56 "Watering Exemption Inspection Fee" to the Administrative Code.
e. Fiscal Year 2015/16 Water and Sewer Service Charge Rates
(Paul Hughes, Chief Financial Officer) Pg 55
Adopt Resolution No. 2978-15 confirming the water and sewer service charge
rates for Fiscal Year 2015/16.
f. Fiscal Year 2015/16 Sewer Enterprise Fund Budget (Pavi Hughes, Chief Financial Officer) Pg 61
Adopt Resolution No. 2979-15 adopting the Fiscal Year 2015/16 Sewer Enterprise
Fund Budget, and authorize staff to incorporate any adjustments or changes
necessary as a result of Board action.
g. Fiscal Year 2015/16 Water Enterprise Fund Budget (Paui Hugr,es, Chief Financial Officer� Pg 67
Adopt Resolution No. 2980-15 adopting the Fiscal Year 2015/16 Water Enterprise Fund
Budget, and authorize staff to incorporate any adjustments or changes necessary as a
result of Board action.
h. Approve Payment of Claims �Debbie Henderson, Accounting Manager) Pg 73
Approve Payment of Claims in the amount of $982,629.07
7 STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place;however, no action will be
taken.)
8. BOARD M�MBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place;however, no action will be taken.)
Water Conservation Update
1 1. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. SAG Committee Update (ivo aergsonn)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
OS/07/15-2:00 p.m. Regular Board Meeting at District
05/07/15-6:00 p.m. Budget Public Meeting at District �,
Future Meetinas/Events I��
05/18/15-3:30 p.m. Water and Wastewater Operations Committee Meeting �,
05/20/15-8:00 a.m. Employee Communications Committee Meeting- Director Jones representing I
05/21/15-2:00 p.m. Regular Board Meeting at District '�,
OS/25/15-Memorial Day-District Office Closed �!
REGULAR BOARD MEETING AGENDA-May 21, 2015 PAGE-3
13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not
open to the public; however, an opportunity will be provided at this time if inembers of the public would like to
comment on any item listed-three minute limit.)
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may
be held for conference with legal counsel regarding existing litigation: EI Dorado
County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public
Utility District. Pg s�
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may
be held for conference with legal counsel regarding existing litigation: STPUD vs.
Lakeside Park Association, et al., County of EI Dorado, Superior Court Case No.
SC20010165. Pg 89
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
ADJOURNMENT (The next Regular Board Meeting is Thursday, J�ne 4, 2015 at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular
items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time.
Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from
the Audience;"however,aciion cannot be taken on items not on ihe Agenda. '
Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available
for public inspection at the same time they are distributed or made avpilable to the Board,and can be viewed at the Disirict office,ai the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities.Every reasonable efforf will be made to accommodate participation of the
disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530)
' 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting.
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REGULAR BOARD MEETING AGENDA-May 21, 2015 PAGE-4
S�VTH Tq J/pll'
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��UTIL D�S'�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
May 21, 2015
ITEMS '
a. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT PROJECT '
(Ivo Bergsohn, Hydrogeologist) Pg 1 '
Accept the cost proposal from Hauge Brueck Associates (HBA) to provide environmental '
monitoring services for the Diamond Valley Ranch Irrigations Improvement Project- Phase 1 ,
(DVRIIP). ''
b. PRIMARY CLARIFIER 2/AERATION BASIN 1 REHABILITATION �'�
(John Thiel, Engineering Department Manager) Pg 9 'I
Authorize Task Order Amendment 4C to HDR, Inc., in the amount of $68,555 for additional j
engineering design, bidding and construction support services for the rehabilitation of Primary I
Clarifier No. 2 (PC2) and Aeration Basin No. 1 (AB1).
c. LABOR COMPLIANCE PROGRAM SERVICES
(John Thiel, Engineering Department Manager� Pg 13 '�
Approve Task Order No. 2 to Contractor Compliance and Monitoring, Inc., in the amount not �,
to exceed $15,000 for labor compliance consulting services. I,
d. REGULAR BOARD MEETING MINUTES �I
(Melonie Guttry, Executive Services Manager/Clerk of the Board) Pg 29
Approve May 7, 2015 Minutes
General Manager
Richard H.5olbrig
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� � � �� � �� Directors
ChriS Cefalu
Jamee R.Jones
�` i'u b�i c U-ti l ity D i 5tri c� �andy Vogelge5ang
Kelly 5heehan
Duane Wallace
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
f'hane 530 54�4-6474�Fax 530 54-1-0614•www.stpud.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: May 21, 2015
ITEM - PROJECT NAME: Diamond Valley Ranch Irrigation Improvement Project
REQUESTED BOARD ACTION: Accept the cost proposal from Hauge Brueck Associates
(HBA) to provide environmental monitoring services for the Diamond Valley Ranch
Irrigations Improvement Project- Phase 1 (DVRIIP).
DISCUSSION: The Mitigation and Monitoring Program (MMP) included in the
Environmental Impact Report for the Recycled Water Facilities Master Plan (Plan)
outlines the District's responsibilities in implementing projects proposed under the Plan.
Standard practices under the MMP for implementation of the DVRIIP include the
performance of pre-construction surveys for sensitive plants (SP-26); pre-construction
surveys for migratory birds, nesting raptors and wildlife nurseries (SP-30) and pre-
construction marking and fencing of sensitive native plant sites (SP-31). Under the
Grant Conditions of the Clean Water State Revolving Fund (CWSRF), the District is also
responsible for providing a qualified Archeologist in the event that potential historical,
archeological or cultural resources are discovered by subsurface excavation during
construction.
In order to fulfill these responsibilities, the District requested a cost proposal from Hauge
Brueck Associates (HBA) to provide the requisite services. Staff believes that HBA Is
uniquely qualified to provide these services because of their extensive experience
completing wetland assessment and biological resource investigations at Diamond
Valley Ranch to satisfy California Environmental Quality Act (CEQA) and Clean Water
Act (CWA) Section 401 and Section 404 permitting requirements for this project. ,,
Through their sub-consultant, Peak 8� Associates, EI Dorado Hills, CA, HBA also '
completed the cultural resources investigations needed to satisfy CEQA and Section
106 consultation requirements.
Because of these qualifications and past experience providing similar services to the I
District in a fair and reasonable manner, staff recommends that the Board accept the
HBA scope of work and budget for environmental monitoring services, as proposed.
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' Ivo Bergsohn �:
May 21,2015 �
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SCHEDULE: May 2015 through August 2016 g
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COSTS: $18,410 �:
ACCOUNT NO: 1029-8161 f
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BUDGETED AMOUNT AVAILABLE: $251,768 ,
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ATTACHMENTS: Proposal for Environmental Monitoring Services from HBA, revised �:
May 4, 2015).
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CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer s
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GENERAL MANAGER: YES NO �
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CHIEF FINANCIAL OFFICER: YES NO �
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NAUGE BRUECK '
A S S O C I A T E S
www.haupebrueck.com �
CAIIFORNIA
P 416-2&3•5$DO '
F 918-273 a05a
2233 Watt Aven�e.Suite"aUil
Saeramenta.CN 9a825 ,
May 4,2015 '
NEYAOA
����=sa a��a Mr. Ivo Bergsohn I
P,a.eax ro�s, South Tahoe Public Utility District ',
Ze���``'°'e"r�j���°a 1275 Meadow Crest Drive �
South Lake Tahoe, CA 96150 ,
SUBJECT: PROPOSAL FOR ENVIRONMENTAL MONITORING '
SERVICES-REVISED MAY 4, 2015 ',
Mr. Bergsohn, '
Based on your email request of Apri13, 2015 and subsequent conversations I
regarding the requested services,please find a proposed scope of work and ',
budget for environmental monitoring services at Diamond Valley Ranch. I
Thank you for contacting HBA to continue assisting the District with this
Project.
Please feel free to contact me at my direct number 530-762-1641 with any �I
questions or if you require any additional information. 'ii
Regards, �',
Anders J. Hauge ,
Manager '
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Mr.Ivo Bergsohn �
May 4,2015 �
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Diamond Valley Ranch Environmental Monitoring Services �
Scope of Work
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Task 0. Project Coordination/Management �
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This task includes time for coordination with the client,regulatory agencies, the �
environmental documentation team(including subcontractors) and preparation of �
monthly progress reports and invoices. The progress reports will provide a description of �
the work completed during the invoice period,an estimate of the percent work completed ;
to date; a description of out-of-scope work conducted(such work will be conducted only �
with authorization from the District), status of the contracted schedule, and a description s
of potential problems, including recommendations for resolution of each identified �;
problem. �-
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Task 1. SP-25 Sensitive Resource Program �
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It is assumed that this task will not be required. HBA will coordinate with District staff if k
special status species are identified during monitoring activities that require protection. If �
special status species are identified, additional scope and budget will be prepared for �
District consideration. n
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Task 2. SP-26 Sensitive Plant Protection Program and BIO-5A Map Sensitive �
Native Plant Communities and Prepare Habitat Restoration Plan fr
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2.1 - Floristicallv-based Rare Plant Survevs. �'
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HBA will review existing rare and sensitive plant documentation and conduct a �
sensitive plant survey for Phase I project sites. The surveys will target rare plant species �:
previously analyzed in the EIR, as well as the following species identified during a recent �
search of CNPS and CNDDB occurrence records: Hall's meadow hawksbeard �
(Crepis runcinata ssp. hallii), few-flowered eriastrum(Eriastrum sparsiflorum), golden �
violet(Viola purpurea ssp. aurea), and Carson Valley monkeyflower €
(Erythranthe carsonensis). The format and scope for these plant surveys shall follow the �
CNPS 2001 guidelines and will occur during two site visits conducted during the late �
Spring blooming period and one visit in Summer prior to construction. �"
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Identified rare plants (if any) will be mapped on aerials of the project site. HBA will map �
sensitive plant communities(native rangeland, including pinon pine woodland) on
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color aerial photographs at a scale suitable for planning level purposes. Polygons mapped �
in this way will be field checked. Wetland boundaries marked in the field by the District �
will be verified by staff during the rare plant surveys. Survey results will be provided in �
a technical memorandum with mapping of identified special status plant or sensitive plant �
community areas. �
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Mr.Ivo Bergsohn
May 4,2015
Page 3
This scope of work assumes that no more than 4 hours of data review, 30 hours of survey
(up to 3 field days) and 24 hours for report The 2015 survey and report will be valid for
the period of proposed Phase I construction and may be used to support future near-term
projects in the same survey area if there are no new additions to the sensitive species
lists. If it is determined that additional data collection is necessary beyond what is
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included in this task, then a revised scope and budget will be prepared for District review
� and approval in order to cover the additional time.
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As directed by District staff,Task 2.1 will be completed using funds available in existing
Task Order 18, PO#P27343. Therefore, estimated costs for this task($8,230)are not
represented in the Budget Estimate.
2.2 -Avoidance. HBA assumes that no rare species or sensitive communities will be
identified during surveys. If any rare species or sensitive communities are located during
Task 2.1, survey data and mapping would be used to identify areas that should be avoided
by reconfiguring project design, fencing rare and sensitive plant populations to prevent
encroachment, and purchase of open space and conservation easements to protect the
fenced plant populations. HBA will review Phase I plans to determine avoidance areas
and will provide the results of the review and recommendations in a technical
memorandum to the District. If redesign,relocation, or avoidance is not possible, HBA
will work with the District to minimize impacts to the greatest extent possible. If required
following Task 2.1 surveys, the cost to perform this task would be determined based on
the number of populations and extent of sensitive plant communities identified within or
adjacent to the project footprint.
2.3 - Identify Select, and Purchase Mitigation Sites. If rare/sensitive plant avoidance is
not feasible, HBA will assist the District, together with input from the BLM,USFWS,
CDFG, and NDF, in identifying opporiunities for mitigation in the area. Mitigation may
include a single, or combination of the following items: purchase of mitigation sites,
negotiation of conservation easements, or habitat restoration in offsite,degraded rare
plant populations to compensate for unavoidable impacts. If agreed on by the
stakeholders, land and/or mitigation credits may be purchased in advance of construction.
The cost to perform this task would be determined based on the number of rare species
and extent of plant communities identified during the Task 2.1 surveys.
2 4 -Prepare a Special Status Plant�ecies Mitigation&Monitorin�Plan and Habitat
Restoration Plan. If rare/sensitive plant species are found,HBA would develop a
Sensitive Plant Protection Program for unavoidable impacts to Bureau of Land
Management(BLM)-Sensitive, California Native Plant Society(CNPS)and Nevada
Natural Heritage Program Special Status Plant Species. The Plan will identify affected
areas, detail mitigation practices and provide for monitoring to ensure mitigation is fully
implemented and complete.
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� Mr.Ivo Bergsohn �:
May 4,2015 �
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� HBA will prepare a Habitat Restoration Plan at a level of detail sufficient for interagency �
� review and public input. The plan will contain a description of the sensitive resources to �
� be impacted, including discussion of what species were present before construction takes �
� place, and the regulatory framework for protecting the sensitive resource. The Habitat �
� Restoration Plan will contain a planting palette, soil analysis (including a laboratory �
� assessment of soil nutrients, particle size,nutrient sufficiency, and recipes for �
" amendments); a conceptual planting plan, statement of performance criteria,and a
; maintenance and monitoring section. The cost to perform this task would be determined �
j based on the number and extent of rare species populations and plant communities �
� identified during the surveys. �
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; Task 3. SP-30 Pre-construction Survevs for Mi�ratorv Birds.Nestin�Rantors and �
� Wildlife Nurseries and BIO-4B Schedule Construction to Avoid Breedin and �
� Mi�ratin�Wildlife
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; 3.1 —HBA will conduct a one day pre-construction survey to identify potential active �
� raptor or migratory bird nest sites and pygmy rabbit nurseries within 0.25 mile of the �
� construction zone in 2015. Results of the survey, mapping, and recommendations will be �
iincluded in a technical memorandum submitted to the District. If nesting sites or wildlife �'
; nurseries are identified, HBA will recommend in the memorandum that construction �
; activities within 0.25 mile of active nests be scheduled to occur outside of the �
! nesting/breeding season(see table below), or will identify, in consultation with the $
� CDFW, exclusion zones around each active nest or nursery to be established and �
r monitared during construction. One pre-construction survey will be conducted for 2015. �
` If new construction activities (grading, vegetation removal, etc.)will take place during �
' �' the breeding season in 2016, an additional survey will be required. �,
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3.2—If construction takes place during the breeding season within 0.25 mile of an �
identified nest site or nursery(Task 3.1), HBA will monitor active nesbnursery sites f
during construction. HBA will evaluate potential nesting and nursery disturbances '
caused by the construction activities and will have the authority to stop construction if it �
appears to be having a negative impact on the nesting raptors. HBA will prepare a
monitoring report detailing monitoring activity, the affected resource,and any actions �
taken. It is assumed that up to 4 days of monitoring will be required occurring :
periodically during construction activities. If it is determined that additional monitoring �`.
is necessary beyond what is included in this task, then a revised scope and budget will be
prepared for District review and approval in order to cover the additional time. �'
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Sununary of Breeding Seasons for raptors, migratory birds and mammals is outlined �
below. Please note that severe/inclement weather may delay the onset of reproductive i
activities of both mammals and avian species. �
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Mr.Ivo Bergsohn
May 4,2015
Page 5
Summa of Breedin e roductive Season—Diamond Valle , CA
Mammals Februa throu h Au st
Ra tors Janua throu h Jul
Mi ato Birds Februa throu h Au st
Task 4. ARCH-1 Identification,Evaluation and Avoidance of Cultural Resources
HBA assumes that known cultural resources will not be affected by Phase I activities. If
at could be affected HBA will
new cultural resources are identified dunng construction th ,
provide a scope of work and budget for District review to initiate appropriate Section 106
process of the National Historic Preservation Act.
Task 4.1 —Prior to Construction, Consultant will meet in the field with District
construction staff and contractors to provide limited onsite training to explain the type of
resources that may be uncovered during construction in Diamond Valley,and the proper
protocol to follow should potential resources be identified by District and construction
monitoring personnel.
Task 4.2—If necessary,based on monitoring of potential cultural resources by District
and construction personnel,Consultant will be scheduled by District staff to conduct in-
field monitoring during construction activities in areas of high archaeological sensitivity.
If Native American resources are uncovered during construction activities, Consultant
will coordinate with the Washoe Tribe of California and Nevada to determine if Native
American monitors should be present during continued construction activities in
archaeological sensitive areas. It is assumed that up to 4 days of monitoring may be
required. If it is determined that additional monitoring is necessary beyond what is
included in this task, then a revised scope and budget will be prepared for District review
and approval in order to cover the additional time.
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Mr.Ivo Bergsohn
� May 4,2015
; Page 6
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� Budget Estimate �'
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� Task Estimated Hours Estimated Cost
� Manager Sr. Bio/Arch GIS/Adm
�' $170/hr $135/hr $100/hr Ex enses Totals
� 0. Project Coordination& �
'� Mana ement 10 4 8 $0 $3,040 �
> €,
� 1. Sensitive Resource �
� Pro ram TBD TBD TBD �
� 2. Sensitive Plant
k: �
� Protection
� 1. Surve and Re ort 0 0 0 $0 $0
� 2.Avoidance Review TBD TBD TBD
' 3. Miti ation Site Selection TBD TBD TBD �
� 4. Mitigation and
' Monitoring and Habitat �
� Restoration Plan TBD TBD TBD �
! 3. Breeding/Nesting and
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� Migrating Wildlife �
6 Avoidance and
� Monitorin �
� 1. Pre-construction
Surve s and Re ort 2 20 4 $100 $3,540
3 2. Optional Monitoring
� if necessa 2 32 4 $400 $5,460 ,;
R 4. ARCH-1 Cultural
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� Resources E,
5 1. In Field Trainin 0 6 0 $100 $910 �
� 2. Optional Construction �
Monitorin if necessa 2 32 4 $400 $5,460 �
E Total without Optional
� Monitorin Tasks 3.2/4.2 12 30 12 $200 $7,490 �
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; Total with Optional �
� Monitorin Tasks 3.2/4.2 16 94 20 $1,000 $18,410 �
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Notes: �
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TBD-Scope of work and budget estimate dependent on whether special status plant species are identified �
� during Task 2.1 surveys. �
Budget for Task 2.1 plant surveys will be covered by existing Task Order 18,PO#P27343.
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General Manager
Richard H.Solbrig
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�I � • �� • {,�, Directors
�� a u-� a oe
GhriS Cefalu
James R.JoneS
� f ublic Utility DiStrict RandyVogelge5ang
Kelly 5heehan
Duane Wallace
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
f hone 530 544-6474•Fax 530 541-06i4•WWW.St�.U5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: John Thiel, Engineering Department Manager
MEETING DATE: May 21, 2015
ITEM-PROJECT NAME: Primary Clarifier 2/ Aeration Basin 1 Rehabilitation
REQUESTED BOARD ACTION: Authorize Task Order Amendment 4C to HDR, Inc., in the
amount of$68,555 for additional engineering design, bidding and construction support
services for the rehabilitation of Primary Clarifier No. 2 (PC2) and Aeration Basin No. 1
(AB1 j.
DISCUSSION: At the April 16,•2015, Board Meeting, the Board awarded the construction
contract for the PC2AB1 Rehabilitation Project to Farr Construction. Construction
management for the project will be performed by District staff along with a 3�d party
coatings inspector when coatings work is underway. Staff is requesting support from the
design engineer, HDR, to provide additional design work as requested by the District,
and to provide support during bidding and construction phases, primarily to address
contractor questions, prepare addenda, review technical submittals, issue design
clarifications and address change orders and other related contract issues. HDR has
prepared a scope for services that will be provided on an as-needed basis, in the
attached proposal. HDR proposes to provide these consulting services on a Time and
Materials Basis not to exceed $68,555 which represents approximately 5%of the
construction cost. Staff recommends that the Board authorize staff to complete HDR
Task Order No. 4C to include this additional work.
SCHEDULE: Upon Board approval
� COSTS: $68,555
ACCOUNT NO: 1029-8521/ PC2RHB; 1029-8502/ AB1 RHB
BUDGETED AMOUNT AVAILABLE: $770,269/$259,376
ATTACHMENTS: HDR Scope of Work, Cost Proposal
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO '
CHIEF FINANCIAL OFFICER: YES NO
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SCOPE OF WORK—AMENDMENT C
Task Order No. 4
; (May 2015)
iHDR Engineering, Inc.
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I'i South Tahoe Public Utility District
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� Primary Clarifier and Aeration Basin Rehabilitation Projects
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j The following scope of work involves engineering services during design of the additional
'� aeration basin rehabilitation project(PROJECT) for the South Tahoe Public Utility District
(OWNER). The sections below outline the changes to the existing scope of work that includes
� the original scope dated 8/2/2013 and Amendment A dated 3/20/2014,Amendment B dated July
; 17, 2014. The fee estimate for the following tasks are attached with a total amount of$68,555.
I
TASK 1 —ADDITIONAL DESIGN SERVICES
�
iEngineering services including coatings alternatives evaluation and recommendations, design of
� mud valve reconstruction, removal and reconstruction of concrete walkways, addition of safety
gates to handrail system, and upgrades to the electrical and control systems.
I TASK 2—ASSISTANCE DURING BIDDING
Bid period services which include; responding to contractor questions and preparing addenda
for the contract. Attend contractor pre-bid meeting and document questions.
TASK 3 —ASSISTANCE DURING CONSTRUCTION
Attend pre-construction conference at District and assist with contractor questions. Attend up to
three site visits at the request of District Staff. Address request for information and design
clarifications from the contractor. Review and respond to contractor submittals. Respond to
design change orders from contractor.
5/13/2015 A-1
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SouM Tahoe Public Utllity DlsMet
Primary Clariflar 2/Mratlon Basin 1•AddHirnal Dasign and Bldding and Const�vcNon S�rvic�s•Amendmant C
HDR Ergineering,Inc.-May 73,2015
T�ak iof�l MDR Total HDR Total HOR Subs Total
Projacf Prfncipal �liy ProMct M�n�q�r En91m�r EnpinMr Enpimor
No. Lsk DucHptlon bmol �O°�� p�Mr� Enqim�r CNII � 9tructunl M�cMniul Elwtrlut �oNc�nkal CADD Tachnlclan AdmiNWP ProHct Cootrollor Labor Houn L�bor(S) �Wna�s(S) (t) Cwt(S)
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�� auq sses.. es9��o eve, oncrea a �;_ H .� 1W f1B,596 518,596
o so s+.oec s,.oes
Subtohl Ta�k 1 7 1 16 10 0 ! ! 0 25 0 � 107 S1t,S96 51.096 f0 519,6BY
�
2.1 B10 Perbd Sarviva+espontl b pr�tions/bid atlAarWe 8 7? 18 a 84 510.481 5/0.481
2.2 PreCid Mes�nq 6 8 5970 SO70
0 SO 5259 3259
SUEtohl T�ak Y ! 0 0 3! 0 0 0 0 1! ! 0 70 S71,J91 f23B {0 517.650
3.1 %ecoroUuction Cq�dererce 6 8 E810 5910
3 2 Sile Visib lup l0 31 4 1:' 78 52.639 52,839
3.2 Requesllor Informetbn/Desgn Clarifwe4ons(uD�0 20) 9 d le �'� 84 t13.735 513.135
3.3 SuDmNNI Reviewe(up l0 20) .i 90 515.507 575,507
3A roposea Chenqe OrExs(up l0 3) 6� ,i6 22 E4.218 54,216
0 SO 3�
0 f0 SO
0 SO �
o so sem sem
suewta�ra.rta 2a o �x 736 0 o e o t2 2� x tta tae,�oe seo� so s3�,�+a
34 ♦ 2! T7� 0 ! 18 0 6J- 72 6 395 566,797 SY.762 S� ��'+'+�'
5/13/2075 HDR Engirwenrq.Inc.
General Manager
Richard H.5olbrig
�-- Director5
�� • 1�50 • w�
r � � V V� �� Chris Cefalu
JameS R.Jones
• Randy Vogelgesang
_� �r ��Y ��V Utility DiStrict KellySheehan
Duane Wallace
1275 Meadaw Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-�614•www.�tpud.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: John Thiel, Engineering Department Manager
MEETING DATE: May 21, 2015
ITEM- PROJECT NAME: Labor Compliance Program Services
REQUESTED BOARD ACTION: Approve Task Order No. 2 to Contractor Compliance and
Monitoring, Inc., (CCMI) in the amount not to exceed $15,000 for labor compliance
consulting services.
DISCUSSION: The District is receiving an increased amount of funding from State and
Federal sources. The current relevant projects are the 2014 and 2015 Meters, Hydrants
� and Large Meters, Luther Pass Pump Station Power and Controls, PC2AB1 Rehabilitation,
and Diamond Valley Ranch Irrigation Improvements, all totaling over$17.SM in funding.
This funding comes with elevated requirements for labor compliance at both the State
and Federal level. At the same time, labor compliance laws are continually changing,
as are various labor contracts and other agreements which affect our ability to properly
administer and comply with the labor compliance element as required by the funding.
Noncompliance with these requirements can impact our ability to maintain our current
and expected future funding from State and Federal sources, may result in financial
penaities, and can result in claims from our Contractors if the program is not properly
administered. In addition, our staff has and is expending significant time in its efforts to
maintain current and correct compliance on the changing landscape of labor
compliance. We believe it is more efficient and cost-effective to engage a labor
compliance expert to assist staff in our labor compliance program, to assure proper
compliance, and to allow our staff to focus on other high value work within our core
competencies.
In light of the volume of current and expected State and Federal funding, the
increasing complexity of compliance, the ongoing changes in the State and Federal
requirements and labor agreements, the impacts on staff to become and stay
effective, and the risks of non-compliance with these requirements, staff is i�
recommending the Board approve assistance from an expert in this area, CCMI.
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John Thiel �
May 21, 2015 �
Page 2
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' The range of services is detailed in the attached proposal from CCMI along with a fee �
:; schedule. One benefit of CCMI is that they can provide many levels of expertise �
' depending on our needs, and at various hourly rates. Services rendered will be as
:� req�ested by the District over time, and will also depend on whether there is or appears
' to be compliance problems on a particular project. We also plan to engage CCMI to �
` review our specifications, assess current status, provide necessary updates and �
� changes, and provide ongoing notification and interpretation of pertinent changes to
r labor compiiance laws and other relevant issues. Based on the attached proposal for �
� services and the fee schedule provided, the total amount of this task order is not to
� exceed $15,000. �
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SCHEDULE: Upon Board Approval �
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COSTS: Not to Exceed $15,000 �;
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ACCOUNT NO: 1029-4405, 2029-4405 �
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BUDGETED AMOUNT AVAILABLE: <$14,055>; <$201,262> 5
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ATTACHMENTS: CCMI proposal for labor compliance program services. �:;
,.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water and Sewer �
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GENERAL MANAGER: YES NO ,'';
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CHIEF FINANCIAL OFFICER: YES NO �
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�- CONTRACTOR COMPLIANCE & MONITORING, INC.
www.ccmilcp.com
C AND MO T NG,INCCE 635 MARINERS ISLAND BLVD,SurrE 200,SaN Ma�o CA 94404-P 650-622-44Q3- F 65a522-4402
May 13, 2015
South Tahoe Public Utility District
John Thiel, Engineering Department Manager
JThiel(a�stpud.dst.ca.us
Re: Task Order No. 3 as Amendment to Labor Compliance Contract for Additional Work in 2015
Dear Mr. Thiel,
Contractor Compliance and Monitoring Inc. (CCMI) is pleased to continue to work with the South Tahoe
Public Utility District. You asked for CCMI's Labor Compliance assistance on the following upcoming
projects:
2015 Meters
2015 Hydrants
DVRIIP (Diamond Valley Ranch Irrigation Improvement Project)
LPPS Power and Controls
PC2/AB 1 Rehab (Primary Clarifier 2, Aeration Basin 1)
I am incorporating by reference CCMI's original proposal sent to the District on August 13, 2014 and its
scope of work and ask that we start the process by having the District issue Task Order No. 2 for continuing
labor compliance work as per the original proposal and to include work as requested by the District on new and
ongoing projects with a price Not to Exceed $15,000.00.
Please let us know if you require anything further. We look forward to working with you on this new
proj ect.
Sincerely,
� � ��������
Deborah E.G. Wilder
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Northern California Southern California �
635 Mariners Island Blvd. #200 2343 Donnington Way �
San Mateo, CA 94404 San Diego, CA 92139
Phone: 650-522-4403 619-472-9065 �
F�: 650-522-4402 619-472-9067 }
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1. Firm Information/Qualifications
Contractor Compliance and Monitoring, Inc. (CCMI) was incorporated in 2002 and has
remained a California corporation in good standing since that time. CCMI was approved by the
Department of Industrial Relations (DIR) in March 2003 as a Third Party Labor Compliance
Program Administratorl and has continued to provide Labor Compliance Program (LCP)
services to contractors, developers and public agencies (school districts, water districts, cities,
counties, other public agencies) from Yreka to Chula Vista.
Deborah Wilder, President
Deborah Wilder has been a practicing attorney in the field of construction and prevailing
wage compliance for over 30 years. She has represented scores of contractors in both State and
Federal prevailing wage audits, apprentice issues and pension benefit issues. Her experience
includes reviewing certified payrolls, interviewing employees and subcontractors regarding
potential prevailing wage violations, calculating penalties and negotiating settlements with the DIR
and DOL, filing appropriate legal action, and dealing with issues of enforcement of penalties and
representing contractors in administrative debannent actions with the DIR.
She has been hired as an "expert" in the field of prevailing wages and has made dozens of
educational presentations to contractors and public agencies on the issue of prevailing wage
compliance, including presentations before and in conjunction with: Women Construction
Owners and Executives, USA, American Subcontractors Association, California Department of
Corrections, California Department of Transportation, and the U.S. Small Business
Administration.
� Deborah is a much sought after instructor in the field of prevailing wages consulting
I
conducting nearly a dozen seminars and webinars on the topic each year. This includes all day
workshops for Associated Builders and Contractors, numerous Builder's Exchanges and private
contractors. She also participates in a national webinar each year with Associated General
Contractors of America
Deborah served on the Board of Directors of the Construction Craft Training Center from
1995-1997. CCTC is a licensed post-secondary educational facility which provides
apprenticeship and training programs to both union and open shop training programs, including
such companies as PG&E. As CCMI's president, she has also written LCPs for several School
Districts, Cities and the University of California. Deborah is the author of What Every
Contractor Should Know About Prevailing Wages�O 2010 focusing on federal and California
prevailing wage requirements and AGC of America's Davis-Bacon and Federal Contractor's
Compliance Manual. 3rd Edition O 2010; 4`h Edition �O October 2012.
Labor Compliance Program Experience
Contractor Compliance and Monitoring, Inc.'s staff works closely with the staff of the
DIR, whether through the DLSR, DLSE, DAS, and Office of the Director or legal units. CCMI
frequently attends meetings with the Director and DIR staff and also assists in the writing of
' The DIR no longer"approves"third party labor compliance programs as of January 2012. I
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: regulations by contributing comments on proposed regulations impacting LCPs. CCMI also has a �
� good working relationship with the regional and national offices of the Wage Hour Division of
� the U.S. Department of Labor and Jade Banks, US HUD prevailing wage enforcement unit. �
; �
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P Experience with the Department of Industrial Relations
�'i A substantial part of the CCMI's experience involves the monitoring of certified payrolls, �
;� including the proper use of wage determinations published by the Department of Industrial �
;j Relations (DIR) as well as the proper understanding and use of apprenticeship requirements, i.e. �
� DAS-140 forms, training contributions and the requirements of Labor Code Section 1777.5 �
� regarding the training of apprentices. All three principals in the company have been involved in a
� issues relating to payroll monitoring, apprenticeship training, registration and contribution. �
rt �
� �r The firm's experience includes being involved with over three hundred audits with the
� Department of Industrial Relations. This includes both a "paper audit" of the certified payroll and
; related forms, as well as investigation of claims or charges of impropriety brought by the DIR
� and/or individual third parties. CCMI has a good reputation with the DIR and has had several
� hundreds of Request for Forfeitures approved without modification.
�
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� Experience with the Division of Apprenticeship Standards
�
� CCMI is in contact with the Division of Apprenticeship Standards on a regular basis, at least
£ monthly. Our staff has attended various training seminars offered by the DAS, as well as had
� individual training sessions with them for clarification of updated regulations and procedures.
� �� Experience with the Division of Labor Standards Enforcement
� Deborah Wilder, president of CCMI, has over two decades of experience with the DLSE. �
� This is the division which enforces the prevailing wage requirements and also conducts �
� Administrative Hearings on behalf of the DIR. Deborah has both prosecuted and defended hearings
� �
� before the DLSE. �
, �
� Davis-Bacon and ARRA Experience �
= CCMI staff has worked on over 100 Davis-Bacon funded projects and successfully �'
rcompleted over a dozen ARRA audits for our clients. CCMI's expertise is recognized nationwide in �
� part to Deborah Wilder's authoring the AGC of America's Davis-Bacon Federal Compliance �
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' Manual- 3rd Edition in 2010 and the 4`h Edition published in October 2012 and Deborah's national �
� presentation and training on the topic of prevailing wage, Davis-Bacon and related ARRA �
; compliance. �
�
Quality Control �
CCMI staff attends all LCP training conducted by the DIR (usually twice a year). CCMI �
staff regularly attends training conducted every year or two by the U.S. Department of Labor on �
Davis Bacon compliance. In addition, CCMI president, Deborah Wilder, conducts her own in house �
staff training on new and updated regulations and implementations on a regular basis. Each staff �
member has his/her own Administrative Procedures manual (which is updated annually) to insure �'
consistent implementation and compliance of LCP requirements. �
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2. Scope of Services
Contractor Compliance and Monitoring, Inc. has been in operation since 2002 and an
approved Third Party Administrator of LCPs since 2003. We have represented or provided
service to over 75 public agencies (school districts, water districts, colleges, the University of
California, counties, cities and special districts throughout the state) and scores of contractors.
CCMI's entire staff has significant expertise in the field of prevailing wage, certified payroll and
apprenticeship requirements. The level of labor compliance is oftentimes dictated by the
particular funding source. CCMI is prepared to perfortn the following tasks on the Meters and
Saddle Keller projects as the District directs:
1. Provide required language and prevailing wage documentation to the District for
prevailing wage compliance. 29 CFR Part 5.5 REQUIRES that certain mandated
prevailing wage language be included in the bid specifications and contract whenever
federal Davis-Bacon requirements apply to a project. (as requested)
2. Pull applicable Davis Bacon Wage determination for project and provide to District.
I' (as requested) A hard copy of the applicable federal wage determination is required to
be included in the bid specifications and the contract. A mere reference to the wage
determination and MOD number or to the website w��.wdol.gov is insufficient to
meet this requirement and can result in the Awarding agency being subject to
additional change order costs.
3. Review the specification to ensure that the requirements of California prevailing
wages will also apply as the awarding body (District) is a political subdivision of the
State, so both State and Federal prevailing wage requirements will need to be verified
and included in all specifications and contracts.
4. Assist the District, as required, in requesting additional federal wage determinations
through the conformance process.
5. Create project files upon award of the project.
6. Assist the District with completion and filing of PWC-100 form (required on all State
prevailing wage projects in excess of $30,000 through 2014 and on ALL projects
after January 2015). The PWC-100 form is to be filed within 5 days of contract
award.
7. Provide a phone line and e-mail contact where contractors and subcontractors can
contact CCMI for clarification on prevailing wage, certified payrolls, apprenticeship
and compliance issues.
8. Review and comparison of work classification with California prevailing wage
classification and Davis-Bacon wage classifications to ensure the contractor is paying
the correct prevailing wage rate.
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x �� 9. Monitoring of certified payroll, including, but not limited to: correct classification of
� workers, proper wages being paid, proper calculation and payment of fringe benefits �
� and training contributions, review overtime, shift pay, weekend and holiday �
� work/pay, only permissible deductions will be allowed, cross reference of onsite �
� interviews with certified payrolls to verify all workers are listed and review the
� "certification" or "Statement of Compliance" is complete and properly signed by an
� individual with knowledge and authority to act on behalf of the company. At the
� request of the District monitoring may occur as strategy identified times throughout
; the project(i.e. for the first 2 weeks a contractor/subcontractor is on a project and then �
� once or twice during the term of the project to coincide with wage increases or `_`
� holiday weeks) �
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� 10. Monitoring of all Apprenticeship Requirements. Collection and review of all DAS-
� 140 and DAS-142 forms. Review of applicable apprenticeship ratios, correct wages
� paid, training contributions (CAC2 forms). Verification that all apprentices also have
� an active BAT (U.S. Department of Labor, Bureau of Apprenticeship Training) �,
� certificate. Confirm all "trainees"are properly registered. �
� 11. Verification on CPRs that apprentices are properly supervised and employed in
� a roved ra i �
� pp t os as required by both Cahfornia and Federal apprenticeship regulations
� applicable to Davis-Bacon projects.
� 12. Respond to any inconsistencies or deliberate deceptions on the part of contractors
� through additional detailed audit of contractors through review of cancelled checks,
� time cards, and related records (as needed) and seek appropriate resolution consistent
� State and Federal prevailing wage requirements.
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i 13. Prompt communication to the District with recommended action upon completion of
jaudit. The District will be notified of potential problems and a recommendation will �
; be made to the District whether or not it should consider retaining a certain portion of �
� the scheduled progress payment until the issue is resolved. �
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� 14. Communications with Contractors. CCMI will work with all contractors and �
subcontractors with the goal of amicable agreement on resolving issues related to p
violations, penalties and compliance. All meeting and calls with contractors will be �
documented in the project folder maintained by CCMI. f
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15. Once work on the project is complete, CCMI generally sends out a final letter to the �
contractor and any subcontractor who might still have outstanding items. CCMI �
provides a 10 day window of time during which the contractor/subcontractor can �`
submit additional documentation or make corrections. Once that time period expires, '
CCMI closes out the project relating to issue of outstanding wages, apprenticeship �
issues and any restitution or penalties due. �
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16. Maintain all records for a period of five (5) years �
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17. Attend compliance or auditing meeting with the State or federal agencies relating to
the labor compliance on this project. (Meetings or audits will incur additional hourly
costs and expense reimbursement)
18. Provide other assistance relating to labor compliance as requested by the District.
CCMI prides itself in taking a proactive, educational/team approach in working with
Clients and contractors before problems arise. Wilder's extensive experience in this area over the
last 30 years has given her particular insight into spotting potential problems early on during
project construction. CCMI is committed to implementing and enforcing a program that is fair to
all contractors, but one which requires strict adherence to the requirements of prevailing wage
and Labor Compliance. Our breadth of experience and expertise cannot be matched by any other
LCP firm in the State.
Specific Work Plan:
Meters Project
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l. Review and audit existing certified payrolls, fringe benefits statements, training
contribution statements and any amended certified payrolls. (10 hours at Analyst rate=
�550)
2. Prepare report to District detailing identified underpayments andlor violations including
but not limited to:
a. Spreadsheet of wage audit;
b. Penalty worksheet detailing deficiencies in wages;
c. Identify any missing or incomplete documentation;
d. Identify any additional documentation required for verification of payment i.e.
cancelled checks for restitution payments
(5 hours at Analvst rate = ��25)
3. Coordinate with District re additional steps to be taken relating to any of the following:
a. Conformances
b. Need for onsite interviews
c. Follow up monitoring of future payrolls
d. Additional corrective action needed by contractor
e. Monitoring of contractor's corrective action
£ Additional investigation, if warranted
( 1-3 hours at Principal's tiine = �900; 3 hoars of IVlanager time = �300; 20 hours
of Analvst time = � 1700)
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� Saddle Keller
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� 1. Review and audit existing certified payrolls, fringe benefits statements, training �
� contribution statements and any amended certified payrolls. (10 hours at Analyst rate = �
� $850) �
� 2. Prepare report to District detailing identified underpayments and/or violations including �
� but not limited to: �
�� a. Spreadsheet of wage audit; �
b. Penalty worksheet detailing deficiencies in wages; �
� c. Identify any missing or incomplete documentation; �
� d. Identify any additional documentation required for verification of payment i.e. �
� cancelled checks for restitution payments �
' (5 hours at Analyst rate = $425) �
�� 3. Coordinate with District re additional steps to be taken relating to any of the following: �
a. Conformances �
� b. Need for onsite interviews �
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c. Follow up monitoring of future payrolls
� d. Additional corrective action needed by contractor
� e. Monitoring of contractor's corrective action
� f. Additional investigation if warranted
� ( 1-3 hours at Principal's time = $900; 3 hours of Manager time = $300; 20 hours
� of Analyst time= $ 1700)
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� 4. Additional audits on ongoing payrolls (5-10 hours at Analyst rate $850)
�
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� 5. Prepare additional report to District detailing identified underpayments and/or violations
� including but not limited to:
' a. Spreadsheet of wage audit; �
� b. Penalty worksheet detailing deficiencies in wages; �
j c. Identify any missing or incomplete documentation; �
� d. Identify any additional documentation required for verification of payment i.e. �
i cancelled checks for restitution payments �
` (5 hours at Analyst rate = $445) ��
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� "I'he hour allocared to task are approximate and ulay vary based on the completeness anc� ��
accuraey of information submitted by the contractors. T11e allocation of staff time sh�ll be �
flexible so long as the final NTE price of$10,000 is rtiaintained. Fxtra ordina3-y situations w�hich ��
� woLild involve a complete aiidit of all contractoT- records may be subject to additionai change ���
order.
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3. References
As CCMI has worked on hundreds of projects in the last five years, we are listing a sampling
of public warks districts for which we have performed work. The typical scope of work
performed for each of these entities and project includes: Contract review, pre-construction
conference, monthly interview of workers, monthly audit of prevailing wages, apprenticeship
and training requirements (DAS-140, DAS-142, CAC 2), communication with the Agency/Client
and contractors on a monthly basis, enforcement of deficiencies, review of all restitution and
project closeout (Request for Forfeitures, Notice to Withhold, resolution of outstanding
violations, etc.) and on many projects, compliance with federal Davis-Bacon requirements.
City of South Lake Tahoe
Project Description: 1 project(Affordable housing projects including federal HOME funding)
2 projects (California and Davis Bacon wage requirements)
Status of Project: 2013-current
Construction Costs: $16,867,747.00- Housing Project; $1,000,000-$10,000,000 other CA/DB
proj ects
Staff Role: Contract review, pre-construction conference, monthly interview of
workers, monthly audit of prevailing wages, apprenticeship and training
j requirements (DAS-140, DAS-142, CAC 2), communication with District
'� and contractors on a monthly basis, enforcement of deficiencies, review of
all restitution and project closeout. (resolution of outstanding violations,
etc.)All projects required California and federal Davis Bacon compliance.
One project include a successful audit by the California Department of
Housing
Staffing: Katherine Martins, Christina Sanchez (jobwalks)
Reference: Lori Marino
1052 Tata Lane
South Lake Tahoe, CA 96150
Phone: (530) 542-6021
Fax: (530) 541-7524
lmarino(a�cityofslt.us
Livermore Valley Joint Unified School District
Project Description: 36 projects (including 2 Davis-Bacon funded projects)
Status of Project/Duration: 2003-current
Construction Cost: $13,200 to $14 million
Staff Roles in Project.•
Contract review, pre-construction conference, monthly interview of workers, monthly
audit of prevailing wages, apprenticeship and training requirements (DAS-140, DAS-142,
CAC 2), communication with District and contractors on a monthly basis, enforcement of
deficiencies, review of all restitution and project closeout(Request for Forfeitures,Notice
to Withhold, resolution of outstanding violations, etc.). CCMI also wrote the LCP for this
District.
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- Staffing: Staff included Katherme Martins, Christina Sanchez (jobwalks)
� Reference: Jan Shipley
} 685 E. Jack London Blvd.
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� Livermore, CA 94550
� Phone: (925) 606-3390
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' Email: jshipleynn,livermore.kl2.ca.us �
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� Santa Cruz County Department of Public Works �
� Project Description: 8 projects- three Davis-Bacon(ARRA) projects `
� Status of Project: 2009-current �,
� Construction Cost: $322,000-$2.4million �:
� Staff Roles in Project:
, Contract review, pre-construction conference, monthly interview of workers, monthly �
� audit of prevailing wages, apprenticeship and training requirements (DAS-140, DAS-142, �
� CAC 2), communication with District and contractors on a monthly basis, enforcement of �
� deficiencies, review of all restitution and project closeout(Request for Forfeitures,Notice
� to Withhold, resolution of outstanding violations, etc.) At least four projects had federal �
� funding and required Davis-Bacon compliance as well as an ARRA audit and audit by the �
� California Water Resources Board �
� Staffing: Staff included Yvonne Nickles, Christina Sanchez(jobwalks)
� Reference: Laurie Goessel, Construction Manager �
� County of Santa Cruz Public Works �
� 701 Ocean Street, Room 410, Santa Cruz, CA 95060 �
� Phone: (831) 477-3955 �
� Fax: (831) 477-3961 �:
� Email: dpw217�co.santa-cruz ca us �
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4. Proposed Project Team/Personnel
CCMI's employment of individuals with construction and prevailing wage experience is key
to establishing good working relationships with the District and the various contractors. We are
not merely a"consulting" firm, but rather a team of individuals who understand the needs of our
Clients and contractors to "get the project done."
Yvonne Nickles - Training Manager: Yvonne has been with CCMI since 2005. Her
understanding of prevailing wage and public works contracting is extensive. Yvonne previously
worked with the City of Dublin's Public Works department. She is the Training Manager in the
office. She has worked with numerous agencies on bond funded projects and those with mixed
funding where state bond funding and federal funding have created an overlap of prevailing
wage compliance requirements. Yvonne trains clients as well as oversees training of CCMI's
internal staff. Yvonne frequently conducts preconstruction conferences and oversees auditing
work by other CCMI staff.
Katherine Martins - Sr. Analyst: Katherine has been with CCMI since 2004 and is one of our
most senior Analysts. Attention to detail and meeting project specific paperwork and demands
are some of Katherine's strengths. Katherine is CCMI's lead specialist in dealing with combined
state and federally funded projects. She is a graduate of U.C. Berkeley.
Lynda Dubas - Analyst: Lynda has over a decade of experience working for general
contractors in the field of California and Federal prevailing wage projects. She has a good
rapport with contractors and is able to communicate concisely and effectively. She has a BA
form the University of Pittsburg.
Technicians: Technicians are CCMI employees who have less than 2 years tenure with the
company and perform more routine tasks such as CSLB license checks or initial entry of certain
audit data.
Christina Sanchez - Onsite Monitoring: Christina conducts the onsite interviews of
employees, and verifies the posting of all Labor Compliance requirements for various project
sites throughout California. Christina is well versed in construction requirements and is
conscious of safety as well as the need to keep a project moving. Her interviews are targeted and
calculated to minimize disruption to the construction project. Christina is also fluent in Spanish.
CCMI prefers to permanently assign its staff to work with a specific client so that both the
Client and CCMI establish a relationship of trust and accountability. Deborah Wilder
always remains available for additional consultation, complex issues or Administrative
hearing matters.
10
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' S. Fee Proposal �
� �
� CCMI hourly staff costs are as follows: �
� Technicians: $75 per hour �
Analysts: $85 per hour
� Manager: $120 per hour �
� Principal: $300 per hour (Wilder only) �
� Optional: Onsite interviews: $500 flat fee per month. Includes all travel and related costs �
r as well as staff time. �
�
� Billing is sent monthly and considered past due after 30 days. �
� �
�� Meeting at the District' office will include compensation to consultant for both mileage
and travel time (at $50 per hour)
�
§
�
� CCMI does not perform legal work. �
� �
; 6. Additional Data
�
,
i Insurance: �
; CCMI maintains $2 million in general liability insurance as well as $1 million in �
j professional liability and warker's compensation coverage. A waiver of subrogation is available �
� for general liability, but not under worker's compensation or professional liability policies. �
` �
i �
! Ownership of Work and Maintenance of Files: �
' CCMI will maintain all reports, certified payrolls and other information collected during �
� the project for 5 years after the completion of the project. All such records are available to the �
' District upon request. �'
I
Testimonials: �
Listed below are two testimonials regarding CCMI's work and Deborah's book on `
�
prevailing wages. We strongly encourage you to contact our references! �
�
"If you don't want to worry about your labor compliance, CCMI are the people for you. �;
They go the extra mile to make sure everyone understands what is required and takes the �
time to work with the large customers as well as the Mom and Pop shops. They are very �'
hands on and i feel like they always have my best interest in mind. I feel well taken care �
of from the start of a job to the very end."
-Jan Shipley, Construction Supervisor, Livermore I�alley Joint Unified School District �
�
�
"Deborah is one of the most knowledgeable people I know when it comes to both Federal i
and California prevailing wage compliance. She is able to assist contractors, in a very �
easy to understand way, about the very complex requirements of prevailing wage. Her �
book, "What Every Contractor Should Know About Prevailing Wages", should be a �
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staple resource in every contractor's library. I know it is for me. My copy is already well
used."
-Anne Quick,former chair of the California Apprenticeship Council.
Conclusion
Contractor Compliance and Monitoring, Inc. provides knowledgeable personnel with
� scores of years of experience in public works, prevailing wage and labor law compliance
issues. We are a rare coalition of individuals with expertise in these areas and offer a practical
and labor neutral solution for Labor Compliance. We seek to enforce full compliance with
labor and employment laws with all parties regardless of union or labor affiliation. The
systems we have set in place are created for quick turnaround time and communication with
the Client, contractors and subcontractors to ensure both prompt compliance with the law as
well as working within the Client's pay schedule and timelines to avoid hampering a
contractor's ability to be paid in a timely manner. CCMI would appreciate the opportunity to
work with you.
12
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'�(�e�r • �sso •���
l�T7LITY�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
�_ .__ � .� _- __ __ _ . _ . .. __� � _
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 7, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:07 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Wallace, Sheehan
Excused: Director Jones
Staff: Brian Bartlett, Cliff Bartlett, Heidi Baugh, Tim Bledsoe, Shannon Cotulla, Cuz Cullen, Melonie
Guttry, Jim Hilton, Paul Hughes, Nancy Hussmann, Gary Kvistad, Tori Lenstrom, Donielle Morse, Tim
Rieger, Julie Ryan, Richard Solbrig, Chris Stanley, John Thiel
Guests: Jack Barnwell, Tahoe Daily Tribune, Tom Millham, Lake Tahoe Wildlife, Bruce Richards, Lake
Tahoe Wildlife, Wayne Vinciguerra, Vinciguerra Construction, Hal Cole, Thomas Haen, Thomas Haen
Construction Company, Pat Baginski, Tahoe Outdoor Living
CONSENT CALENDAR:
Moved Cefalu / Second Sheehan / Cefalu Yes / Sheehan Yes / Voqelqesan4 Yes / Jones Excused /
Wallace / Yes to approve the Consent Calendar as presented.
a. 2015 Water Meter Installation Project
(1) Authorized exception to bidding procedures as outlined in the Purchasing Policy for a sole
source purchase of standardized supplies; and (2) Authorized purchase of Sensus Meters and
Sensus radio-read units from Western Nevada Supply in the amount of $284,709.60.
b. Additional Temporary Water Educator
Approved contract with Blue Ribbon Personnel Services for one additional temporary Water
Educator, in the estimated amount of $19,000. '
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� �
� REGULAR BOARD MEETING MINUTES-Mcty 7, 2015 PAGE-2 �
� �
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� c. Luther Pass Power and Control Project �
� Approved proposal from the consultants, GHD, for engineering services in the amount
�� $235,994.
�
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� d. Diamond Valley Ranch Borrow Site Reclamation �
� Accepted the cost proposal from Lumos and Associates, Inc., to provide professional �
� surveying services for the Diamond Valley Ranch Borrow Site.
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� e. Annual Software Support Costs for SCADA Software
� Approved payment to E8�M Electric and Machinery, Inc., for SCADA Supervisory Control and �
� Data Acquisition (SCADA) software maintenance and supporf, in the amount of$19,763.78.
�
� f. VantageCare Retirement Health Savings Plan
� Adopted Resolution No. 2973-15 for the VantageCare Retirement Health Savings Plan
� Amendment for Definition of Spouse. �
� ;
� �,
� g. Water Meter Project Application to the State Water Resources Control Board �
� Adopted Resolution No. 2974-15 and Resolution No. 2975-15 to the State Water Resources �
i Control Board for the meter installation project in support of Drinking Water State Revolving �
; Funds. �
E
i h. Diamond Valley Ranch Installment Sale Agreement �
� Approved Resolution No. 2976-15, the Diamond Valley Ranch installment Sale Agreement of
�
i the Board of Directors of the South Tahoe Public Utility District for the Diamond Valley Irrigation
i Improvement Project.
� S
� i. Regular Board Meeting Minutes: April 16, 2015 �
; Approve April 16, 2015 Minutes �
� �
ITEMS FOR BOARD ACTION: �
�
a. 2015 Water Meter Installation Project-Staff gave an overview of the project and summarized �
�
the three deviations in the bid and concluded the three deviations are unsubstantial. Staff's �
recommendation is to waive the three minor irregularities and award to Vinciguerra s
Construction. At 2:01 a protest was received from Thomas Haen Company and staff did not �
have a chance to review it. Staff recommended pulling this item from the Agenda in order to �
review and research the protest and proposed bringing this item back to the May 21 St Board �
meeting. The Board agreed and no action was taken. �
b. 2015 Fire Hydrant Service Expansion/Large Meter Replacement Project-Staff gave an x:
overview of the ro'ect. The a �
p � pparent low bidder is White Rock Construction, with one minor
deviation which staff recommends waiving, and awarding the bid to White Rock Construction �'
in the amount of$854,671. �
�
Moved Cefalu/Second Sheehan/ Cefalu Yes / Vogelgesang Yes / Jones Excused / Sheehan �`
Yes/ Wallace Yes to award the bid to the lowest responsive, responsible bidder, White Rock �
Construction in the amount of$854,671. �;
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REGULAR BOARD MEETING MINUTES-May 7, 2015 PAGE-3
c. Setting Sewer Capacity Charges-Staff reviewed the ad-hoc committee recommendation to
reduce the capacity charges and direction given by the Board at the last meeting.
Moved Cefalu / Second Vogelgesanq / Cefalu Yes / Vo4el eq sang Yes / Jones Excused /
Sheehan Yes/ Wallace Yes to approve Ordinance No. 560-15 re-establishing prior sewer
capacity charges, amending Administrative Code Section 4.5.7 and superseding Ordinance
No. 555-14 in its entirety.
d. State Mandated Emergency Water Conservation Regulations and Water Production
Requirement-Staff gave an overview of Resolution No. 2977-15. Items a through h, are
directly from the State Water Resources Control Board (SWRCB) regulations. Item i and Number
5 are staff recommendations. Staff provided history regarding landscape exemptions.
The District's target percentage is currently 28%, but there is work continuing to be done at the
State level on these regulations and there is a possibility that this target could be lowered. The
Board discussed items in the Resolution and reviewed the violation process with the first
violation being a warning, the second being a $100 fine, the third being a $250 fine, and the
forth being a �500 fine. Every year resets and starts again.
The Board received input from Tahoe Outdoor Living owner Pat Baginski on watering, turf
buyback and BMP issues. Richard Solbriq stated additional money should be put into the turf
buyback program to help demonstrate conservation efforfs. Item 5 could include wording
such as "as long as you utilize high efficiency no�les." This wording is covered under the
statement in the Resolution Item 5 "or as determined by the District to be in the best interest in
conserving water resources" and is sufficient. Staff will research implementing an inspection
fee to the Administration Code, which will be brought to the next Board Meeting.
The Board discussed Item i, and decided it would be amended to "The outdoor irrigation of all
vegetation including lawns and landscaping not utilizing drip or micro spray, is limited to 20
minutes per zone and may not occur between the hours of 6:00 a.m. to 6:00 p.m." Item e will
also be amended to read "The application of potable water to outdoor landscapes during
and within 48 hours after measurable precipitation; and,"
Moved Voqel4esang/ Second Sheehan / Cefalu Yes / Vogelaesana Yes / Jones Excused /
Sheehan Yes/ Wallace Yes to adopt Resolution No. 2977-15 with the minor modifications noted
authorizing the execution of the State Water Resources Control Board Emergency Water
Conservation Regulations and additional measures to meet the SWRCB water production
percentage reduction requirement.
e. Approve Payment of Claims
Moved Cefalu / Second Sheehan / Cefalu Yes / Voctelgesanq Yes /Jones Excused / Sheehan
Yes / Wallace Yes to approve Payment of Claims in the amount of$1,240,020.92.
STANDING AND AD-HOC COMMIITEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Director Wallace announced the Republican Women's Club asked him to speak at their meeting on
Tuesday, May 12'h. If staff has anything to share,�l�ase email Wallace.
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REGULAR BOARD MEETING MINUTES -May 7, 2015 PAGE-4 !
� i
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� Director Wallace announced he wrote a letter to the city regarding the motel ordinance, which was
I
� published online. '
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� EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: ,,
Richard Solbri4 reported he will be attending the budget meeting on Wednesday, May 13'h. Staff �
recently participated in a drought meeting to identify and share best practices. �
�
GENERAL MANAGER REPORT: �
� Richord Solbriq reported there is a following up meeting scheduled for May 15'h to discuss the City ';
E MOU. Solbrig will provide an update at the May 21 St Board meeting. ;
�
STAFF/ATTORNEY REPORTS: �
� �
� a. Financing Capacity Charges-staff reported the committee will reconvene to review details j
= of this potential financing plan once the details are determined. !
i
b. Turf Buyback Program- Richard Solbriq reported staff would like the Board to give direction to
�` staff to make a modification to the current budget and commit to an amount of $150,000 per �
, year for the next two years for the residential turf buyback program and $75,000 for the next
'� two years for the commercial/institutional turf buyback program. This is money that would be
; in addition to any grant money that could be awarded to the District. Staff will make an effort �
to track turf removal so it can be reporfed to the state. The funds to fund turf buyback would
; come from the capital improvement program. The Board agreed with this direction.
f c. San Juan Capistrano's Tiered Water Rates-Attorney Kvistad reporfed the appellate court �
� indicated there must be a rate study that analyzes each tiered rate. The next time there is a
rate study, the consultant hired will advise of the process on how to develop the rates based
on the tiered rate structure.
� �
, d. Sno Frozen Yogurt Update- Attorney Kvistad reported he received a letter from the attorney
� representing Sno Frozen Yogurt. Kvistad responded to the letter indicating the capacity �
� charges were on the Agenda for today's meeting and were proposed to be lowered.
;�
x
� There was no Closed Session held and Richard Solbria reported the District received a request from
� attorney Grego for a copy of the map attached to the 2007 LPA Agreement, which was provided.
z
� ADJOURNMENT: 4:06 p.m.
8
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� Randy Vogelgesang, Board President
� South Tahoe Public Utility District
�.
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� Melonie Guttry, Clerk of the Board
� South Tahoe Public Utility District
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General Manager
Richard H.5olbrig
• 1950 • � Director5
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u James R.JoneS
�_ �y Randy Vogelgesang
I�u b I i c U�i f i ty D i 5tri c� Kelly 5heehan
Duane Wallace
1275 Meadow CreSt Drive•5outh Lake Tahoe•�A 96150-74-Ot
Phone 530 5G�4-64-74•Fax 530 54-1-0614•www.stpud.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Melonie Guttry, Executive Services Manager/Board Clerk
MEETING DATE: May 21, 2015
ITEM- PROJECT NAME: Board Elections Process
REQUESTED BOARD ACTION: Discuss proposed Ordinance providing that candidates for ,
directors at-large need not designate a numbered office, but rather require that the �
candidates receiving the greatest number of votes districtwide as there are Directors to II
be elected shall be elected to the District's Board of Directors (Board). '
DISCUSSION: The current procedure used by the South Tahoe Public Utility District I',
(District) for election to the Board requires candidates to designate the particular i
directorship at-large, or seat, for which the candidate wishes to run in accordance with
Public Utilities Code Section 15956(a). Pursuant to Public Utilities Code Section 15956(b), ;
the Board may adopt an Ordinance providing that candidates for directors at-large '
need not designate a numbered office. The Ordinance must instead require that the ',
candidates receiving the most votes districtwide be elected to the open seats on the
Board. '
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Memorandum from Brownstein Hyatt Farber Schreck and
proposed Ordinance
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES � � NO
CHIEF FINANCIAL OFFICER: YES NO .
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Brownstein Hyatt
Farber Schrecl<
Memorandum �
PRIVILEGED 8�CONFIDENTIAL '
DATE: March 30, 2015 ��
TO: Richard Solbrig, General Manager FILE NO: 037627.0001
South Tahoe Public Utility District
FROM: Gary M. Kvistad and Elisabeth L. Esposito
RE: Potential Change in Election Procedures for STPUD Board of Directors
[Update to 2012 Memorandum from Bradley J. Herrema and Courtney A. Davis]
1. QUESTION PRESENTED
The current procedure used by the South Tahoe Public Utility District("District")for election of the Board of
Directors ("Board") requires candidates to designate the particular directorship at-large, or seat,for which
the candidate wishes to run in accordance with Public Utilities Code section 15956(a). All voters
districtwide vote on the candidates for each seat, and the candidate who receives the most votes for their
designated seat is elected to that seat. The District would like to know whether it is permissible to change
the current election procedure. This memorandum addresses whether the District may allow candidates to
run for election without designating a specific seat. It further addresses the implication of the California
Voting Rights Act of 2001 ("CVRA") on the election procedures set forth in the Public Utility District Act.
11. SHORT ANSWER
Pursuant to Public Utility District Act, the Board may adopt an ordinance providing that candidates for
directors at-large need not designate a numbered office. (Pub. Util. Code§ 15956(b).) The ordinance must
instead require that the candidates receiving the most votes districtwide be elected to the open seats on
the Board.
The two election methods authorized by the Public Utility District Act have not been litigated under the
CVRA. However, a civil rights group recently wrote a letter to the Fallbrook Public Utility District
("Fallbrook"), claiming that Fallbrook's at-large method of election violated the CVRA. The civil rights group
threatened to file a lawsuit in late April 2015 if Fallbrook did not change its method of voting. It is unclear
how this conflict will play out—the CVRA does not wholly prohibit at-large elections but instead prohibits
application of the at-large election method in a manner that impairs the voting rights of any protected class. �'I
Both the DistricYs current method, and the method authorized by Public Utilities Code section 15956(b), ,
are at-large election methods under the CVRA. Therefore, while both methods are susceptible to �
challenge under the CVRA, it is not clear that a challenge to the DistricYs method of elections is likely, nor
that it would be successful.
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III. ANALYSIS �;
A. The District �
The District serves the City of South Lake Tahoe and unincorporated areas within the southem portion of �
the Tahoe Basin. The DistricYs service area is predominately located within EI Dorado County, but extends �
into Al�ine County. Additionally,the District has facilities in Alpine County for the discharge of its recycled �
water. The Board is comprised of five directors, all elected at-large. Each candidate for the Board must
designate a numbered seat for which they run. The candidate for each numbered seat who receives the �
most votes is elected to that seat.
�
B. Public Utility District Act Election Procedures �
Under the Public Utility District Act(Public Utilities Code§ 15501 et seq.),the board of directors of a public
utility district that lies within one county is comprised of three directors, elected at-large. (Pub. Util. Code§
15951.) Under Public Uti►ities Code section 15972, the board of directors may submit a proposition to
voters in the county to increase the number of directors from three to five, all elected at-large. However, �:
where a district lies in two or more counties, its board consists of as many members as there are territorial �
units2 in the district, plus three or four additional directors (whichever number is necessary to create an �;
uneven number of board members). Candidates for a seat representing a territorial unit are elected by
members of that unit, and the remaining directors are etected at-large. (Pub. Util. Code§ 15954.)The �'
determination to utilize territorial units is only applicable on formation of a district. �
�
Each of the DistricYs five board members is elected at-large. Presumably,this is because: (1) District �
boundaries did not extend outside of EI Dorado County at the time the District was formed, and therefore �
the Board originally consisted of three members elected at-large under Public Utilities Code section 15951; �
and (2)voters later increased the number of directors from three to five under Public Utilities Code section �
15972.
Because each of the DistricYs Board members are elected at-large,the default procedure for election of
directors at-large requires designation of each candidate as a candidate for a particular directorship at-
large. (Pub. Util. Code§ 15956(a).) Under this procedure, a candidate runs for a specific seat, and the
candidate who receives the most votes for the designated seat is elected to that seat. District Board
elections currently follow this default procedure. �-
In 2009, the Legislature passed Senate Bill 673,which added subdivision (b)to Public Utilities Code �
section 15956. Subdivision (b) permits the board of directors of a public utility district to adopt an
ordinance that provides for election of directors at-large based on the candidates receiving the most votes
districtwide. (Pub. Util. Code§ 15956(b).) SB 673 analyses indicate that the bill was designed to allow
public utilities to conduct elections that are truly at-large by permitting districtwide elections, like those held
by most local governments. The Tahoe City Public Utility District(TCPUD) supported SB 673 because t;
under the default election procedure, the two or three candidates receiving the most votes are not �.
necessarily elected to the board due to the requirement that a candidate run for a designated seat. �,
Like the District, TCPUD is a public utility district formed under the Public Utility District Act.And like the �
District, TCPUD lies within two counties—Placer and EI Dorado.3 On April 18, 2014, TCPUD adopted �
Ordinance No. 280 by a 3-2 vote, changing the method by which directors of the district are elected at- �;
' EI Dorado Local Agency Formation Commission, South Tahoe Public Utility District Municipal Service Review 45 �
�Feb.2013), http://www.edlafco.us/MSRs/2008-2013/FINAL APPROVED_SouthTahoePUD MSR.pdf.
All unincorporated territories situated within the same county and included within the district comprise a"territorial
unit,"and each unit with a population of at least 5,000 persons may nominate one candidate for a board seat.(Pub.
Util.Code§ 15953.) �.
3 Tahoe City Public Utility District,"About Tahoe City Public Utility District,"http://www.tahoecitypud.com/. �
2 �
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large to that described in subdivision (b)of Public Utilities Code section 15956.4 Accordingly, candidates for
a TCPUD director at-large seat need not designate a numbered office, and the candidates receiving the
most votes districtwide are elected as directors.
Pursuant to Public Utilities Code section 15956(b), like TCPUD, the District Board may adopt an ordinance
replacing its current seat-based system with a system of simply electing candidates with the most votes.
C. Implications of the CVRA
The CVRA(Elections Code§ 14025 et seq.) prohibits application of an at-large election method in a
manner that impairs the ability of a protected class5 to"elect candidates of its choice or its ability to
influence the outcome of an election, as a result of the dilution or the abridgment of the rights of voters who
are members of a protected class." (Elec. Code§ 14027.) It defines an"at-large method of election"as
including"[o]ne in which the voters of the entire jurisdiction elect the members to the governing body."
(Elec. Code§ 14026(a)(1).) Therefore, both the DistricYs current election method, in which all members of
the district vote for each numbered seat, and the method prescribed by Public Utilities Code section
15956(b), in which all members of the district also vote for all candidates, would be considered an"at-large
election method"within the meaning of the CVRA.
The CVRA was adopted to"prevent an at-large electoral system from diluting minority voting power and
thereby impairing a protected class from influencing the outcome of an etection." (Jauregui v. City of
Palmdale(2014)226 Cal.App.4th 781, 789.) However,the CVRA does not altogether prohibit use of an at-
large election system. Therefore, neither the DistricYs current system, nor that prescribed by Public
Utilities Code section 15956(b), are expressly prohibited by the statute.
Instead, a violation of the CVRA must be established by showing that racially polarized voting occurs in
elections for members of a governing body. (Elec. Code§§ 14026(e), 14028(a).) In multi-seat at-large
election districts,the relative groupwide support received by candidates from members of a protected class
must be the basis for racial polarization analysis. (Elec. Code § 14028(b).)The following factors are also
probative, but not necessary, to establish a violation of the CVRA: (1) a history of discrimination; (2) use of
electoral practices that may"enhance the dilutive effects of at-large elections;"(3)the denial of access to
processes that determine which groups of candidates will receive financial support in an election; (4)the
extent to which members of a protected class bear the effects of past discrimination in areas such as
employment or education that hinder their ability to"participate effectively in the political process;°and (5)
the use of overt or subtle racial appeals in political campaigns. (Elec. Code § 14028(e).)To show a CVRA
violation, a plaintiff does not need to demonstrate a discriminatory intent on the part of voters or officials or
show that members of a protected class live in a geographically compact area. (Rey v. Madera Unified
School District(2012)203 Cal.App. 4th 1223, 1229.)
Any voter who is a member of a protected class and who resides in a political subdivision where a violation
is alleged may file an action in the superior court in which the political subdivision is located. (Elec. Code
§ 14032.) If it finds a violation of the CVRA, the court must implement 'appropriate' remedies, including
the imposition of district-based elections that are tailored to remedy the violation. (Elec. Code§ 14029.)
°See Tahoe City Public Utility District, Ordinance No.280(Apr. 18,2014),available at: I�
http://tahoecitypud.granicus.com/MetaViewer.php?view id=2&clip_id=300&meta id=22786.
5 The CVRA defines"protected class"as"a class of voters who are members of a race,color or language minority
group,as this class is referenced and defined in the federal Voting Rights Act(42 U.S.C. § 1973 et seq.)." (Elec.Code,
§14026(d).)
3
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1. CVRA Caselaw
�'
In Sanchez v. City of Modesto(2006) 145 Cal.App.4th 660, the first reported case considering the CVRA,
the Court of Appeal upheld the CVRA as constitutional, but did not address whether the City of Modesto's �`
at-large election scheme violated the CVRA. To date,there have been no reported decisions on challenges �
to the Public Utility District AcYs at-large voting procedures. However, in other contexts, groups have €
successfully challenged at-large elections on the basis that they dilute minority voting power. �
In Jauregui v. City of Palmdale(2014)226 Cal.App.4th 781, 808, the Court of Appeal upheld a preliminary �
injunction prohibiting the City of Palmdale from certifying results of an at-large city council election. The �
City held at-large elections for both its city council and mayor. Despite a Latino population of 54.4 percent �,
and an African-American population of 14.8 percent, no African-American had ever been elected to the city �
council, and only one Latino had ever been elected to the city council. (Id. at 789.) Based in part on
regression analysis establishing a clear history of difference between choice of candidates preferred by the �
protected class and the choice of the non-protected class, the trial court issued a preliminary injunction,
finding that the plaintiffs demonstrated a likelihood of success on their claim that the at-large election �'
violated the CVRA. (Id. at 791.)The appellants did not challenge the trial court's findings regarding dilution,
only the appropriateness of a preliminary injunction as a remedy for a violation of the CVRA. �
Similarly, in Rey v. Madera Unified School District(2012)203 Cal.App.4th 1223,the appellate court �'
considered the propriety of a trial court's award of attorney's fees for a CVRA violation. In the trial court, �
appellants alleged that the school districYs at-large method of electing members to its goveming board �:
caused dilution of the Latino vote. (Id. at 1228.)Although 82 percent of students in Madera were Latino, �
only one of the seven board members was Latino. In the trial court,the school district filed a non-opposition �;
to the appellants' motion for preliminary injunction to block a 2008 election and the school district agreed to �
transition from an at-large election process to a"trustee area election process," in which members of the
governing board would be elected from certain areas of the community. (Id. at 1230.)The appellate court �
upheld the trial court's award of approximately$100,000 in attorneys'fees against claims by appellants that �
more than $1,000,000 in fees was warranted. �
While these cases did not consider the merits of the trial court's holding that a CVRA violation occurred, �
they demonstrate that at-large election procedures are susceptible to judicial challenge and that plaintiffs �
can enjoy success in the trial court.
2. Unpublished CVRA Challen es �
9 �
There are many more CVRA challenges than those in the three reported cases discussed above, and �'
many CVRA cases settle. For example, in 2013, CVRA challenges were brought against the City of Santa �
Clarita,the Santa Clarita Community College District, and the Sulphur Springs School District.s Likewise, �
the City of Whittier was sued by Latino activists in 2013 for a claimed CVRA violation.'Settlement may r
bring about changes to a districYs election procedures—the cities of Compton and Escondido recently �
switched to elections based on geographic representation after lawsuit settlements.8 Further, CVRA �'
�
�
6 Luke Money,"League of California Cities Review Voting Rights Act Lawsuits,"Santa Clara Valley Signal(JuL 29, �
2013), http://www.signalscv.com/archives/101790/. �
'Sharon McNary,"Whittier Latino Coalition Puts Voting Rights Act Lawsuit on Hold,"89.3 KPCC(Jul. 16,2013),
http://www.scpr.org/blogs/politics/2013/07/16/14269/whittier-latino-coalition-puts-voting-rights-act-I/. �
8 See Compton Community College District,"Compton Community College District Announces Redistricting Committee
Members,"http:l/district.compton.edu/district information/district-redistrictinq asq; City of Escondido,"Settlement
Agreement Reached in Voting Districts Lawsuit,"(Mar.20,2013)http://www.escondido.org/settlement-agreement-
reached-i n-voti ng-d istricts-lawsu it.aspx.
4
037627�0001112083356.1
DRAFT 3/31/15 10:31 AM �
-38- �
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lawsuits can be costly. According to one report, the City of Anaheim has spent approximately$800,000 on I
defense of a CVRA suit.9 �
In late March 2015, in what may be the first time the CVRA has been applied to a public utility district,the I
Mexican American Legal Defense and Educational Fund ("MALDEF")threatened to sue the Fallbrook
Public Utility District if it did not eliminate its at-large voting system in favor of one in which members would
be elected by geographical districts.10 In its letter, MALDEF claimed that it had received complaints from ,
Latino voters alleging that the public utility districYs election method prevents minority voters from electing '
candidates of their choice."
As a recent newspaper article points out,there may be good reason that this is likely the first CVRA
challenge to a public utility district-as discussed above,the Public Utilities Code requires that boards be
elected, at least in part, through at-large elections.'Z Even so, at least one public utility district recently
abandoned at-large elections and adopted a system of district based elections. On November 20, 2014, the
Olivehurst Public Utility District adopted a resolution approving the transition from an at-large method of
electing its five directors to district based elections.13
IV. CONCLUSION
The Public Utilities Code provides two potential methods for electing directors at-large. The District
currentty uses one method, but may wish to follow TCPUD and adopt the other available method, under
which candidates need not designate a numbered seat. Both options are"at-large method[s]of election"
under the CVRA.Therefore,there is a possibility that the CVRA could be used to challenge either method.
While the Public Utilities Code does not prescribe another method for electing directors at-large (e.g., by
voting districts), at least one public utility district in Northern California has made the switch from at-large
elections to district elections. However, it is not clear that district elections are a permissible way to elect at-
large Board members under Public Utilities Code section 15956,which prescribes only two methods.
Therefore,we recommend continued monitoring of the Fallbrook conflict and potentially of changes to the
system of elections in other public utility districts, like Olivehurst.
9 See National Demo ra hics Co oration,"CVRA Lawsuits are Expensive,"http://www.ndcresearch.com/voting-rights- I,
9 P �P
act-demog raph ic-an alysis/cvra-lawsuits-are-expe nsive-2/.
10 J. Harry Jones,"Civil Rights Group Threatens Fallbrook,"U-T San Diego(Mar.23,2015),
http://www.utsandiego.com/news/2015/mar/23/fallbrook-rainbow-water-demand-threat-voting/.
" Id.
iz Id. '
13 Olivehurst Public Utility District, Resolution No.2288, Resolution of the Board of Directors of the Olivehurst Public ',
Utility Distnct,Approving Transition From At-Large Method of Electing Directors to District Based Elections(Nov.20,
2014), available at http://opud.neUcomponenUcom_edocman/Itemid,336/id,1956/task,document.viewdoG.
5
037627\0001\12083356.1
DRAFT 3/31/15 10:31 AM
-39-
DRAFT ORDINANCE
AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
CHANGING THE METHOD BY WHICH
DIRECTORS OF THE DISTRICT ARE ELECTED AT-LARGE
BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility ,
District, County of El Dorado, State of California, as follows: '
SECTION 1 —POLICY AND PURPOSE '
�
The purpose of this Ordinance is to change the method by which Directors of the I�I
South Tahoe Public Utility District are elected at-large.
SECTION II—DEFINITIONS
For the purposes of this Ordinance,the terms used herein are defined as follows:
A. The District—The South Tahoe Public Utility District.
B. The Board of Directors—The Board of Directors of the South Tahoe
Public Utility District.
C. Directors—The members of the Board of Directors.
SECTION III—FINDINGS
The Board of Directors of the South Tahoe Public Utility District, County of El
Dorado, State of California, make the following findings:
1. Since the District's formation, the District's Directors have been elected at
large to an office designed as either Seat Number l, Seat Number 2, Seat Number 3, Seat
Number 4 or Seat Number 5 in accordance with Public Utilities Code section 15956(a);
2. Pursuant to Public Utilities Code section 15956(b),the Board may adopt
an ordinance that requires candidates for directors at-large need not designate a numbered
office. The ordinance shall instead require that the candidates receiving the greatest
number of votes districtwide as there are directors to be elected shall be elected to the
Board of Directors; and,
3. During the past few years,the Board of Directors has periodically ji
considered whether to change the method by which the Directors are elected such that
candidates for Director at-large need not designate a numbered office and that the
candidates seeking election for Directors at-large receiving the greatest number of votes
districtwide as there are Directors to be elected shall be elected to the Board of Directors.
-41- I
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2
SECTION IV—CHANGE IN THE METHOD BY WHICH
DIRECTORS OF THE DISTRICT ARE ELECTED AT-LARGE
�
f
1. Candidates for Director at-large need not designate a numbered office. �
�
2. The candidates receiving the greatest number of votes districtwide as there are
Directors to be elected shall be elected to the District's Board of Directors.
3. The District's Clerk of the Board of Directors is directed to publish this ;:
Ordinance in accordance with the laws of the State of California.
Y;
4. The District's Clerk of the Board of Directors is directed to send a copy of this �
Ordinance to the Counties of El Dorado and Alpine after this Ordinance has f
become effective.
SECTION V—SEVERABILITY �
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Ordinance and its implementing rules and regulations is for any reason held to be {:
unconstitutional or invalid, such decision shall not affect the validity of the remaining G.
portions of this Ordinance. The Board of Directors declares and deternunes that it would �
have passed section, subsection, subdivision,paragraph, sentence, clause or phrase �
thereof of this Ordinance inespective of the fact that any one or more sections, �
subsections, subdivisions,pazagraphs, sentences, clauses or phrases may be determined to �
be unconstitutional or invalid. �
d
�
SECTION VI—EFFECTIVE DATE �
�
This Ordinance changing the method by which Directors of the South Tahoe �
Public Utility District are elected at-large sha11 take effect 30 days after its passage. ;
�
PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public �
Utility District at its duly held regular meeting on the 21 st day of May, 2015,by the �
following vote: ��
,
AYES: `
s
NOES:
ABSENT: �`,
4'
Randy Vogelgesang, President ;
South Tahoe Public Utility District
�
ATTEST:
t
Melonie Guttry, Clerk of the Board �
a
,
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—42— �
3
,
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General Manager
Richard H.5olbrig
+ 19�0 • � Director5
�� ��" O �� � �Q ChriS Cefalu
VJameS R.Jones
�_ • Randy Vogelgesang
�` �'u b I i c U�Gi I ity D i�tri c�C Kelly 5heehan
Duane Wallace
1275 Meadow Cre�t Drive•5outh Lake Tahoe•CA 96150-74-01
F'hone 530 54�4-6474•Fax 530 541-0614•WWW.StpUG�.US
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Randy Curfis, Manager of Field Operations �I
Phill Torney, Pump Station Supervisor '
MEETING DATE: May 21, 2015
ITEM- PROJECT NAME: Luther Pass Pump Rebuild Casing purchase '
REQUESTED BOARD ACTION: (1) Authorize exception to competitive bid in the II
Purchasing Policy since the requested service and materiais can only be obtained from ',
Flow Serve Pump Division, and the sole source is necessary and in the best interest of �,
the District; and (2) Approve proposal and purchase from Flow Serve Pump Division, for �
both the rebuild and the pump casing, for the Luther Pass Pump Station Pump #4, in the
amount of$287,1 17J8 (incl�des tax). !,
DISCUSSION: The Byron-Jackson pump #4 at Luther Pass Pump Station was recently '
sent to the Byron Jackson repair facility (Flow Serve Pump Division) for inspection, '',
evaluation, and repair cost estimates. During this process it was found that the original ',
cast steel casing had been eroded and damaged beyond typical repair techniques. �
After alternatives for repair were provided by Byron-Jackson and discussed by staff, the j
decision was made to purchase a new cast Stainless Steel case and rebuild pump using ',
a District supplied rotating element. This is the original pump which was installed in 1969. '
The new pump case wili not require any additional coatings or treatment for its life ,
cycle. The timeline is critical because of the lead time involved in the purchase of the '
pump case and the start of the Luther Pass Pump Station project which is currently out
to bid. These costs are for the total rebuild, including parts and labor, for Pump #4 at
Luther Pass Pump Station. Flow Serve is the sole repair facility for Byron Jackson pumps
and life expectancy should be between 20 to 30 years. This Agenda Item has been
reviewed and approved by the Purchasing Agent.
-43-
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F
Randy Curtis,Manager of Field Operations `
Phill Tomey, Pump Station Supervisor r
Page 2
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SCHEDULE: ASAP
COSTS: $287,1 17.78 (includes tax)
ACCOUNT NO: 1002-8803 �;
F
BUDGETED AMOUNT AVAILABLE: $20,000- Unbudgeted item �,
ATTACHMENTS: Proposal from Byron-Jackson "
�
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water `
GENERAL MANAGER: YES � NO �
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CHIEF FINANCIAL OFFICER: YES NO �
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FLt�V1f:5ER�'E SERVICES AND SOLUTIONS
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��t�THERN TANCJE I�TILITIE�
i Custc�mer Referenee: P28531
T�g i�umber.
Flowserv� Quate#: VQ15-5797
Flowserve Reference: CW0150042
Qucjte Revision: (}
�q�;ipment Type: DVMX
E�ui��€nent Size: 6X$X11 B
E�uipment Seria! Nurnfaer: 806W1230
Flo�ryser�e Confact: Cris As�uith
Sa[es Engineer
(707} 748-�932
casc�uith@flo�.vserve.com�__,,,_._,�._... _--_._.______
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Flowserve Ref . CW0150042
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Flowserve Quote#:VQ15-5797
Flowserve Reference: CW0150042
Customer Reference: P28531
Dear Phill Torney,
We are pleased to submit the enclosed proposal for the repair of your equipment. Flowserve appreciates the
opportunity to bid and we look forward to working with you should we be awarded the project.
Flowserve has a wide range of engineering and service capabilities to suit your aftermarket needs. Our extensive
technical knowledge in hydraulic and mechanical design enables us to provide solutions to increase reliability and
operations savings.This also includes providing complete system assessments to determine areas of
improvement and optimization recommendations. Given the range of services available, Flowserve not only offers
specific equipment services, but entire system solutions for your operation. Please refer to the supplementary
information included in the back of this proposal for further details.
We remain at your disposal to discuss any aspect of our quotation. Please do not hesitate to contact us with any
questions or if you require additional information.Thank you.
Sincerely, Ivan Easterly
Flowserve Corporation
Mike Smith Cris Asquith
Service Center Manager Sales Engineer
Flowserve Corporation Flowserve Corporation
(360)573-5211 Ext. 104 (707)784�932
mikesmith@flowserve.com casquith@flowserve.com
Ivan Easterly
Production Manager
Flowserve Corporation
(360)573-5211 Ext. 102
I Easterly@flowserve.com
Page 2
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AS FOUND REPORT
INTRODUCTION
Subject pump has now been disassembled, cleaned and inspected,this document is our final proposal which
covers actual observations along with recommendations to complete the repair. Firm pricing has been included
for both labor and parts.
For the most part,except for the customer provided intemal element, Flowserve will provide the parts required,a
list of those parts can be found within this document.
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i arbon steel casin is heavil dama ed from
k. Th s c g y g
corrosion/erosion.All critical surfaces will required a full
weld re air and machine.
ROTOR. NEW p
Observations: •The existing internal epoxy coating is in rough shape.
� •The customer has provided a new rotating element to •Some of the volute lips are washed completely through
be used with this pump refurbishment. wall.We are also concerned that wall thickness of
•The shaft sleeve O-rings have exceeded the internal passageways has been compromised.
recommended shelf life.
I
Recommendations: •
• Install the customer provided rotating element.
• Parts from the existing rotor will be quoted for
refurbishment on a separate purchase order.
• Replace the shaft sleeve o-rings
•The rotor will be check balanced to verify our
specification of 4W/N.
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- . - 707 748-4932 cas uith flowserve.com
Disassemblv.Clean.InsaectlDCll Scone
• Receive incoming pump-Forward shipping papers to administration
' • Dissemble pump complete
• Clean all individual component to clean metai
• Abrasive blast major components to bare metal using fine media
• NDE major components using the wet visible fluorescent magnetic particle method
Flowserve Global Standards Procedure:G2-03
Flowserve Global Standards Acceptance Criteria:G3-03
' • Perform dimensional and visual inspections of individual components recording results on the as received inspections document
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Assembly
• REVIEW AND ENSURE ALL ROUTE SHEETS AND DIMENSIONAL INSPECTIONS ARE COMPLETED AND SIGNED OFF
• GATHER ALL PARTS/COMPONENTS AND PERFORM PRE JOB BRIEF AND WORK AREA REVIEW
• ASSURE THAT ALL PARTS AND CRITICAL PASSAGES ARE FREE FROM FOREIGN MATERIAL PER THE FLOWSERVE
PROCEDURE NAP-QAL-23(JUL 27 2012)
• BORESCOPE ALL INTERNAL PASSAGEWAYS
• ASSEMBLE PUMP COMPLETE PER THE BELOW INSTRUCTIONS AND TAKE PICTURES DURING ASSEMBLY
• INSPECT AND RECORD AS BUILT DIMENSIONS.
INSTALL ROTOR IN BOTTOM HALF
INSTALL DUMMY BEARINGS AND CHECK AXIAL FLOAT.SET THE ROTOR IN THE RUNNING POSITION AND PERFORM 3
POINT ALIGN IN EACH STUFFING BOX.
VERIFY IMPELLER POSITION TO VOIUTE
AXIALLY VERIFY CLEARANCE BETWEEN IMPELLER RINGS AND IMPELLER SHROUDS
INSTALL SPLIT LINE GASKET AND TOP HALF OF CASE
TORQUE CASE NUTS/CAP SCREWS TO OEM SPECIFICATION(50/75/100 PERCENT)
• TORQUE VALUE:
• INSTALL BEARING HOUSINGS,CHECK AND RECORD ELEMENT LIFT.
CHECK AND RECORD THE FLOAT.
SET THE RUNNING POSITION.
• ALIGN THE ROTOR TO STUFFING BOX BORE AND SWEEP THE SEAL FACE,REAM AND DOWEL THE BEARING HOUSINGS.
PERFORM DROP CHECK.
• PEER CHECK-LEAD SIGNATURE:
• DROP THE BEARING HOUSINGS AND INSTALL SEAL OR PACKING HOUSINGS.
• INSTALL BEARING HOUSINGS,SET FINAL FIXED FLOAT AT AND COMPLETE FINAL ASSEMBLY.RECORD
END FLOAT HERE
• PERFORM AIR TEST AS PER PROCEDURE 7-2(REV 0-OCT 22 2003)AND DOCUMENT ALL DATA ON THE FINAL REPORT
26 PSIG FOR 15 MINUTES
• PEER CHECK-LEAD SIGNATURE:
• PAINT PUMP FLOWSERVE STANDARD GRAY
• ASSURE THAT ALL PARTS AND CRITICAL PASSAGES ARE FREE FROM FOREIGN MATERIAL PER THE FLOWSERVE
� PROCEDURE NAP-QAL-23(JUL 27 2012)
I
Shipping
• Secure onto customer provided shipping fixture
• Ship per customer instruction
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'�rir� Quote# . VQ15-5797
I Flowserve Ref . CW0150042
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Required Parts
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1 Bearing,Radial 1T-5553ZZ Steel $178.00
2 Bearing,Thrust 1T-5576ZZ Steel $389.00
1 Gasket,Parting Flange Source TN-9004 $520.00
2 Splitter,LH 10435149 621480CD CD(416) $591.00
2 Splitter,RH 10027441 621481CD CD(416) $425.00
4 FHCS,Splitter 3/&16 X 3/4"Lg 18-8 $27.00
2 O-Ring,Shaft Sleeves 08306334 621693-39-01 Viton $16.25
8 SHCS,Stuffing Box 3/4-10 X 2.25 Lg 18-8 $62.00
4 Stud,Gland 3/4-10 X 3"Lg 18-8 $42.00
4 Nut,HH,Gland 3/4-10 1&8 $24.00
1 Sleeve,Bearing,Radial 10405722 10405722 EH(Carbon Steel) $42.50
1 Retianer,Oil Ring,OB 10217562 607004EH EH(Carbon Steel) $2,590.00
2 Oil Ring 10218789 636673FJ FL(Bronze) $397.00
1 Locating Ring 10217561 607003EH EH(Carbon Steel) $253.00
1 Locknut,Bearing,Thrust N-11 Steel $47.00
1 Lock Washer,Bearing,Thrust W-11 Steel $21.00
1 locknut,Bearing,Radial N-11 Steel $54.00
1 Lock Washer,Bearinq,Radial W-11 Steel $26.00
2 Trico Oiler,4 Oz T-30003 Various $137.00
2 Bearing Isolator,inner TBD Bronze/Buna $485.00
Parts Offered As Ootional
r � s
1 Casing,BOM Replacement TBD A-505853ER WCB(Carbon Steel)
1 Casing,Material Upgrade TBD A-505853SA CA6NM(12%Cr) $215,233.00
s�.,: ..
�Igwf. �.i��.:N�.�.,'f."z 1`li1.�S£Y'.SC?�c, ( :" � ,_r.r�_..^:�IR4� �P�fi'1it:3i 'i. �.�t`.�: t k:1E,i.�..it,�M1 .;l1: ��_ .'�::; -,.x�+�: tl'.::i�'i<ii7a:tTl�ri u3t��1 4��E}^;l:�.. ,..
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�r1� l��C• 1��� Customer : SOUTHERN TAHOE UTILITIES SERVIGES AND SOLUTIONS
�"~� Customer Ref . P28531
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�r Quote# . VQ15-5797
Flowserve Ref . CW0150042
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Net Pricins
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2)Repair cost with new casing $269,393.00
manufactured from CA6NM 19 WEEKS ARO
(Belzona coating not required)
1.0 FLOWSERVE FIELD SERVICE
Flowserve is pleased to offer Field Service start up assistance,installation,removai push/pull for the repair of equipment quoted in this
proposal.Should you purchase such services at the time you order/authorize the above repair,we will extend to you a 10%discount on the
labor cost for the project(no limit on days).No further discounts apply.In event such on-site Field Services are purchased,in addition to the
purchased repair services performed at a Fiowserve facility,a separate Purchase Order shall be required specific for the on-site Field
Services.Quotations for Fieid Services can be supplied upon request.
Thank you for this opportunity to meet your field service requirements.
2.0 TERMS OF PAYMENT
Should the total value of the order exceed$250,000,all prices are to use progress payments,per the below milestones.Each milestone is net
thirty(Net 30)days from date of Flowserve's invoice.
30%upon order placement
40%upon receipt of major materials
30%upon shipment _ p�.
3.0 CANCELLATION TERMS
Purchaser may cancel this Order only upon written notice and payment to Flowserve for services performed up to the date of termination,pfus
any other reasonable and necessary costs incurred by Flowserve in terminating the work.
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�i?�P .'.:�t��,rSS�.tb���5'rl��S 1 _.. , ;t+(I+.�T��Eh4ttGt1���t i:��:, i ,.,...,:,w, �:.r:i ti e:C1 't,,� E <.a:;s3 i��e�.�,1�t�itSCSTe idTic���#ii€?'?€'nit;.:;
General Manager
Richard H.5olbrig
• 1$50� Directors
�� �t0/' � �� � �� ChriS Cefalu
Jamee R.Jones
�,,,, �F Randy Vogelgesang
- �'ublic Uti[ity DiStrict KellySheehan
Duane Wallace
1275 Meadow Crest Drive•5outh Eake Tahoe•CA 96150-7401 '
Phone 530 5�F4-6474•Fax 530 541-0614�www.stpud.u5 ',
BOARD AGENDA ITEM '
TO: Board of Directors �!
FROM: John Thie�, Engineering Department Manager II
MEETING DATE: May 21, 2015
ITEM- PROJECT NAME: 2015 Water Meter Installation Project
REQUESTED BOARD ACTION: (1) Award bid to lowest responsive, responsible bidder;
or, (2) Reject all bids and rebid the project.
DISCUSSION: This project includes the installation of approximately 900 water meters at
existing service connections. Four bids were received and reviewed on Thursday, April
30, 2015, with Vinciguerra Construction (VC) as the apparent low bidder with three
deviations identified. At the May 7, 2015, Board Meeting, staff recommended that the
Board waive the three irregularities as minor and immaterial, and award the bid to VC as
the lowest responsive, responsible bidder in the amount of $2,045,300. However, the
second low bidder, Thomas Haen Company, submitted a bid protest just prior to the
presentation of this item at the May 7, 2015, Board Meeting. As staff had not yet
reviewed the protest at that time, we requested a continuance on this matter until the
May 21, 2015, Board Meeting.
At this time, staff is still reviewing the merits of the bid protest which questions the labor I',
classifications used by VC on the 2014 Meter project and which are also relevant to the �
project bidding and construction of the 2015 Meter project. District staff is currently ',
working with our labor compliance consultant, Contract Compliance and Monitoring, ',
Inc., the California Deparfment of Industrial Relations, and our legal counsel to resolve '
these issues. '
Staff will provide additional information and a recommendation on how to proceed
prior to the Board meeting.
-45-
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John Thiel '
May 21,2015 �
Page 2 �
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SCHEDULE: As per Board action. �
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COSTS: Engineer's estimate $2 M �
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ACCOUNT NO: METERS 2029-8660 �
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BUDGETED AMOUNT AVAILABLE: $2,500,000 (2015/16) k
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ATTACHMENTS: Letter of protest from Thomas Haen Company. �
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water �°
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GENERAL MANAGER: YES NO �
CHIEF FINANCIAL OFFICER: YES NO
-46-
,;
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General Engineering
THOMAS HAE1� �OMPANY� INC. & Building Contractor
CONTRACTOR'S LIC.
CA ft447064 NV#0014331A
P.0 BOX 6998 t012 INDUSTRfALAVE.
SOUTH LAKE TAHOE,CA 96158
(530)541-4760 FAX(530)541-1153
7 May 2015
Mr. John Thiel
South Tat�oe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Subject: STPUD 2015 V�Jater Meters
Dearlohn:
The Thomas Haen Company be;ieves that the bid from Vinciguerra Construction should be found non-
responsive or non-responsible be�a�se they have not paid the required wages for a current South Tahoe PUD
project
An Underground Utiiity�.'�'�ficer/Landscape Fitter prevailing wage rate was paid on the 2014 Water
Meter Project. We be��eve tne rate on this project should be based on the California Prevailing
Wage Laborers Rate fcf ��.orthern California, Area 2, Group 1B.
The specifications for this project stated that California Prevailing Wage and Federal Davis Bacon
Wage Requirements ac•�:y an�+ that you must pay the higher of the rates for each classification.
Utility Worker/Landsca�� !=itter is not recognized in the Davis Bacon wage requirements and
therefore you wouid r��ve�o pay the higher classification rate in the Northern California Laborers
prevailing wage rate.
We do not believe���� � -u^�scape Fitter is an appropriate classification for the work being done
on the 2014 project �� :����os2d for the 2015 project. We do not believe that Vinciguerra
Construction is in co�far���ance with California state law and should be disqualified from this
project.
Please let me know if you nee� ���•� ::":ng else. Tha�k you.
Sincerely,
e--�-=�' �'%�. ` �
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Thomas L. Haen
-47-
General Manager
Richard H.5olbrig
♦ 1958 • w Directory
�'� $�" O �� � O Q ChriS Cefalu
VJamee R.Jones
�, �� Randy Vogelgesang
�'ublic lJti[ity ai�tric� KellySheehan
Duane Wallace
1275 Meadow CreSt Drive•5outh Lake Tahoe•CA 96150-7401 �
f'hane 530 54�4-64-74•Fax 530 541-0614•www.stpud.u5 !
BOARD AGENDA ITEM '
TO: Board of Directors �
FROM: Paul Hughes, Chief Financial Officer ��
MEETING DATE: May 21, 2015 II
ITEM- PROJECT NAME: Watering Exemption Inspection Fee
REQUESTED BOARD ACTION: Approve Ordinance No. 561-15 of the South Tahoe Public
Utility District adding Section 3.1.56 "Watering Exemption Inspection Fee" to the !
Administrative Code.
DISCUSSION: Following discussion of the State mandated water restrictions at the May
7, 2015, regular Board meeting, staff was directed to draft the necessary Ordinance to
add a fee to the District Administrative Code to offset the expense associated with
performing the on-site inspection required prior to issuance of a Watering Exemption
permit.
Currently, the District provides a limited exemption to the outdoor irrigation restrictions
for newly sodded lawns, newly seeded lawns and newly planted bedding plants. In
determining whether to grant an exemption to a customer for increased outdoor
irrigation, the District must inspect the customer's property to verify that the area
proposed for an exemption qualifies under the Administrative Code. The average
length of time performing this inspection, combined with travel time, is approximately ,
one hour. The fully encumbered hourly rate of the individual performing the inspection is ',
$56.35. Staff is recommending a fee of $50.00 for the inspection. '
SCHEDULE: Ordinance effective thirfy days following Board approval ,
COSTS: Inspection Fee - $50.00 '
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE: ',
ATTACHMENTS: Ordinance No. 561-15
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
- 9-
ORDINANCE NO. 561-15
AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADDING SECTION 3.1.56 "WATERING EXEMPTION INSPECTION FEE" TO
THE ADMINISTRATIVE CODE
BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility
District, County of El Dorado, State of California, as follows:
SECTION 1 —POLICY AND PURPOSE
The purpose of this Ordinance is to adopt certain additions to the Administrative
Code regarding watering exemption inspection fees.
SECTION II—DEFINITIONS
For the purposes of this Ordinance, the terms used herein are defined as follows:
A. The District—The South Tahoe Public Utility District.
B. The Board—The Board of Directors of the South Tahoe Public Utility
District.
C. Administrative Code—The compilation and codification of all of the
Administrative, Water, Sewer, Street Lighting and Groundwater
Management Plan Ordinances of the District, which establish the authority
and the principles for the decisions of the District, and provide the public
with guidelines applicable to District operations.
SECTION III—FINDINGS
The Board of Directors of the South Tahoe Public Utility District, County of El
Dorado, State of California, make the following findings:
1. The District restricts customer outdoor irrigation to certain specified days
of the week as provided in Section 3.4.3 of the Administrative Code;
2. The District provides a limited exemption to the outdoor irrigation
restrictions for newly sodded lawns, newly seeded lawns and newly planted bedding
plants;
Ordinance No.561-15
May 21,2015
Page 1
-51-
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� In determining whether to grant an exemption to a customer for increased outdoor �
irrigation, the District must inspect the customer's property to verify that the area
$ proposed for an exemption qualifies under the Administrative Code; and, �
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i 4. The District desires to adopt a watering exemption inspection fee to recover the �
; cost of administering and granting exemptions to customers requesting an exemption. �
'.' �
g SECTION IV—ADD NEW DEFINITIONS TO SECTION 1 OF THE �
ADMINISTRATIVE CODE �
� �
; The following definitions shall be added alphabetically to Section 1 of the �
`` Administrative Code and the affected existing provisions shall be renumbered �
� accordingly: �
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' "Waterin Exem tion Ins ection Fee" shall mean the fee associated with the �
F 3
required on-site inspection following a customer request to irrigate newly sodded �
= lawns, newly seeded lawns or bedding plants in excess of the District's outdoor
� irrigation schedule as provided in Section 3.4.3 of the Administrative Code. �
"Watering Exemption Permit" shall mean the permit issued by the District to �
� allow a customer to irrigate newly sodded lawns, newly seeded lawns or bedding '
plants in excess of the District's outdoor irrigation schedule as provided in �
Section 3.4.3 of the Administrative Code. �
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SECTION V—ADD SECTION 3.1.56 OF THE ADMINISTRATIVE CODE ;
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Administrative Code Section 3.1.56 to be added as follows: �
,
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3.1.56 Schedule 7—Waterin�Exemution Inspection Fee #
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A customer requesting a watering exemption pursuant to Section 3.4.3 of the '
Administrative Code shall pay the Watering Exemption Inspection Fee of$50 to the
District prior to the required on-site inspection and the issuance of a Watering Exemption �
` Permit. j
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" Ordinance No.561-15 �
` May 21,2015
,� Page 2 �
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SECTION VI—SEVERABILITY
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Ordinance and its implementing rules and regulations is for any reason held to be
unconstitutional or invalid, such decision shall not affect the validity of the remaining
portions of this Ordinance or the Administrative Code. The Board of Directors declares
and determines that it would have passed section, subsection, subdivision, paragraph,
sentence, clause or phrase thereof of this Ordinance and its implementing rules and
regulations and the Administrative Code irrespective of the fact that any one or more
sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be
determined to be unconstitutional or invalid.
SECTION VIII—EFFECTIVE DATE
This Ordinance adding the above referenced sections to the Administrative Code
shall take effect thirty days after its passage.
PASSED AND ADOPTED the Board of Directors of the South Tahoe Public
Utility District at its duly held regular meeting on the 21 st day of May, 2015,by the
following vote:
AYES:
NOES:
ABSENT:
Randy Volgelgesang, President
South Tahoe Public Utility District
ATTEST:
Melonie Guttry, Clerk of the Board ,
Ordinance No.561-15
May 21,2015
-53-
General Manager
Richard H.5olbrig
+ 1950 � � Directors
�� � O �� � �p Chris Cefalu
^ �r James R.Jones
�= Randy Vogelgesang ',
1 �V�t V U ti f ity D i 5tri ct Kelly 5heehan
Duane Wallace
1275 Meadow Crest Drive•South lake Tahoe•CA 96150-7401 �I
F'hone 530 54�4-6474•Fax 530 541-O�i4•wwwstpud.u5 I,
BOARD AGENDA ITEM I
TO: Board of Directors
FROM: Paul Hughes, Chief Financiai Officer
MEETING DATE: May 21, 2015
ITEM- PROJECT NAME: Fiscal Year 2015/16 Water and Sewer Service Charge Rates
REQUESTED BOARD ACTION: Adopt Resolution No. 2978-15 confirming the water and
sewer service charge rates for Fiscal Year 2015/16.
DISCUSSION: Last year, on June 5, 2014, the Board of Directors passed Ordinance
No. 557-14 which included five-year rate schedules for both water and sewer service
charge rates. The five-year rate schedule was developed to fund the ten-year capital
improvement plan of approximately $103 Million. The ordinance adopted the rates for
fiscal year 2014/15, but requires confirmation from the Board before the rates for years
2015/16, 2016/17, 2017/18 and 2018/19 are effective. Resolution No. 2978-15 confirms
the rates for 2015/16; water 6.5% increase and sewer 6.0%increase.
The proposed 2015/16 budget has been developed with these rate increases and is
scheduled for adoption following Board action on this agenda item. If Resolution
No. 2978-15 is not adopted as prepared, the budget will need to be adopted with
Board direction to adjust the revenues and expenditures accordingly.
SCHEDULE: Rates effective July 1, 2015 II
COSTS: �,
ACCOUNT NO: I
BUDGETED AMOUNT AVAILABLE: �,
ATTACHMENTS: Resolution No. 2978-15 and Five-Year Rate Schedules '
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water I
GENERAL MANAGER: YES NO I
CHIEF FINANCIAL OFFICER: YES NO
-55-
1 RESOLUTION NO. 2978-15
2 A RESOLUTION OF THE BOARD OF DIRECTORS
3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONFIRMING THE WATER AND SEWER SERVICE CHARGE RATES
4 FOR FISCAL YEAR 2015-16
5
6 WHEREAS, on June 5, 2014, the Board of Directors of the South Tahoe Public Utility
7 District held a public hearing on proposed changes in rates and charges which were
$ issued with a Proposition 218 notice that was mailed to all District account hoiders; and,
9
10 WHEREAS, on June 5, 2014, the Board of Directors of the South Tahoe Public Utility
11 District approved Ordinance No. 557-14, adopting a five-year water service charge I'I
12 rate schedule and a five-year sewer service charge rate schedule; and, I'I
13
WHEREAS, Ordinance No. 557-14 requires the District's Board of Director's '
14 confirmation of the water and sewer service charge rates in fiscai years 2015/16, �
15 2016/17, 2017/18 and 2018/19; and,
16 ,
17 WHEREAS, on March 3, 2015, the Board of Directors of the South Tahoe Public
�g Utility District held a public meeting and directed District staff to develop the proposed
�g budget for fiscal year 2015/16 with a proposed water service charge rate increase of
20 6.5% and a sewer service charge rate increase of 6.0% to fund the 2015/16 water
21 capital improvement plan and operating b�dget of the Water and Sewer Enterprise
Funds,
22
23
NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe i
24 Public Utility District that the water and sewer service charge rates for the fiscal year ��I
25 201 S/16 included in the attached Water and Sewer Rate Schedules are confirmed, '�,
26 effective July 1, 2015.
27 ',
28 WE THE UNDERSIGNED, do hereby certify that the above and foregoing I
29 Resolution No. 2978-15 was duly and regularly adopted and passed by the Board of
30 Directors of the South Tahoe Public Utility District at a regular meeting duly held on the ,
21 st day of May, 2015, by the follow�r�� vote: I
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4 ABSENT: '
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Randy Volgelgesang, Board President �
g South Tahoe Public Utility District �
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7 ATTEST: ;
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29 Resolution No.2978-15 �
May 21,2015
30 Page 2 �
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-58- �:
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SCHEDULE 2-QUARTERLY FLAT SERVICE
2014/15 2015/16 2016/17 2017/18 2018/19
Single Dwelling Unit $130.25 $138.70 $147.70 $157.30 $165.20
Duplex $231.55 $246.60 $262.60 $279.70 $293.70
Triplex $314.59 $335.00 $356.80 $380.00 $399.00
Fourplex $406.96 $433.40 $461.60 $491.60 $516.20
Each additional unit $68.29 $72.70 $77.40 $82.40 $86.50
Business Establishment 3/4 Inch Connection $198.18 $211.10 $224.80 $239.40 $251.40
Business Establishment 1 Inch Connection $299.06 $318.50 $339.20 $361.20 $37930
SCHEDULE 3 - METERED SERVICE
Quarterly Base Rate 2014/15 2015/16 2016/17 2017/18 2018/19
3/4 inch connection $111.06 $118.30 $126.00 $134.20 $140.90
1 inch connection $185.47 $197.50 $210.30 $224.00 $235.20
1 1/2 inch connection $369.83 $393.90 $419.50 $446.80 $469.10
2 inch connection $591.95 $630.40 $671.40 $715.00 $750.80
3 inch connection $1,110.60 $1,182.80 $1,259.70 $1,341.60 $1,408.70
4 inch connection $1,85137 $1,971.70 $2,099.90 $2,236.40 $2,348.20
6 inch connection $3,701.63 $3,942.20 $4,189.40 $4,471.30 $4,694.90
8 inch connection $5,922.83 $6,307.80 $6,717.80 $7,154.50 $7,512.20
10 inch connection $8,514.97 $9,068.40 $9,657.80 $10,285.60 $10,799.90
Consumption Rate by Customer Class
Per 100 Cubic Feet(748 Gallons) 2014/15 2015/16 2016/17 2017/18 2018/19
Single Family Tier 1 $0.86 $0.91 $0.97 $1.04 $1.09
Single Family Tier 2 $1.29 $1.37 $1.46 $1.56 $1.64
Multi Family $1.21 $1.29 $137 $1.46 $1.53
Commercial $1.20 $1.28 $136 $1.45 $1.52
SCHEDULE 6-SEWER RATES
Quarterly Charge Per Sewer Unit
By CustomerClass 2014/15 2015/16 2016/17 2017/18 2018/19
Single Family Dwelling $33.34 $35.34 $37.46 $39.71 $42.09
Multi Family Residences $32.65 $34.61 $36.69 $38.89 $41.22 �,
Hotels/Motels/Timeshares $32.24 $34.17 $36.22 $3839 $40.69 ',
Restaurants $34.64 $36.72 $38.92 $41.25 $43.72
Service Stations $34.64 $36.72 $38.92 $41.25 $43.72
Trailer/Mobile Home Parks&Campgrounds $30.68 $32.52 $34.47 $36.54 $38J3 I
Laundromats $34.64 $36.72 $38.92 $41.25 $43.72 I
Automobile Service Garage $34.64 $36.72 $38.92 $41.25 $43J2 '
Taverns without Food Facilities $34.64 $36.72 $38.92 $41.25 $43.72
All other Commercial Establishments $34.64_59_ $36.72 $38.92 $41.25 $43.72
General Manager
Richard H.5olbrig
• 1950 • w �J� Directors
c�'� �et O �'"� � O� Chris Cefalu
✓
JameS R.Jones
• Randy Yogelgesang
�M �ublic U�ifity DiStrict KellySheehan
Duane Wallace
1275 Meadow CreSt Drive•5outh Lake Tahoe•CA 96150-7401
f'hone 530 544-6474•Fax 530 54i-06i4•www.stpud.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: May 21, 2015
ITEM- PROJECT NAME: Fiscal Year 2015/16 Sewer Enterprise Fund Budget
REQUESTED BOARD AC'rION: Adopt Resolution No. 2979-15 adopting the Fiscal Year
2015/16 Sewer Enterprise Fund Budget, and authorize staff to incorporate any
adjustments or changes necessary as a resuft of Board action.
DISCUSSION: The Fiscal Year 2015/16 Sewer Fund proposed budget in the amount of
$29,797,750 is fully funded and includes a 6% increase in service charge rates.The
budget includes $1 1,939,425 (40%) for capital projects, $2,483,000 (8%) for debt service,
$6,025,020 (20%) for operations and maintenance, and $9,350,305 (32%) for salaries and
benefits. If prior Board action is taken to adopt a service charge rate increase of
something different than 6%, staff is seeking, as part of the requested Board action,
approval to adjust the budget and Resolution No. 2979-15 accordingly.
SCHEDULE: Budget must be adopted by July 1, 2015 ,
COSTS: $29,890,699 I�I
ACCOUNT NO: Various '
BUDGETED AMOUNT AVAILABLE: �,
ATTACHMENTS: Resolution No. 2979-15, Sewer Fund Budget Summary ��
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES �i� NO
CHIEF FINANCIAL OFFICER: YES NO
-61-
� RESOLUTION NO. 2979-15
2 A RESOLUTION OF THE BOARD OF DIRECTORS
3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING THE BUDGET FOR THE SEWER ENTERPRISE FUND
4 FOR FISCAL YEAR 2015-16
5
6 WHEREAS, on March 3, 201 S, the Board of Directors of the South Tahoe Public
7 Utility District held a public meeting and directed District staff to develop the proposed
g budget for fiscal year 2015/16 with a proposed sewer service charge rate increase of
g 6% to fund the 2015/16 sewer capital improvement plan and operating budget of the
10 Sewer Enterprise Fund,
11
NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe
12
Public Utility District that:
13
The attached budget in the amount of $29,797,750 is adopted for the Fiscal Year
14 beginning July 1, 2015, and ending June 30, 2016.
15
16 WE THE UNDERSIGNED, do hereby certify that the above and foregoing
17 Resolution No. 2979-15 was duly and regularly adopted and passed by the Board of
�g Directors of the South Tahoe Public Utility District at a regular meeting duly held on the
�g 21 st day of May, 2015, by the following vote:
20
2� AYES:
NOES:
22
ABSENT:
23
24 Randy Volgelgesang, Board President
South Tahoe Public Utility District
25
26 ATTEST:
27
Melonie Guttry, Clerk of the Board
28
29
30
-63-
COMBINING BOTH ENTERPRISE FUNDS
2015-16 2015-16 2015-16 PRIOR YEAR
SEWER WATER TOTAL ALl FUNDS DOLLAR
ENTERPRISE FUNDS BUDGET BUDGET BUDGET BUDGET CHANGE
BEGINNING CASH BALANCE 2,846,648 1,690,796 4,537.444 4,725,828 -188,384
REVENUES 19,616,963 10,621,328 30,238,291 29,043,256 1,195,035
AVAILABLE FUNDS 22,463,611 12,312,124 34,775,735 33,769,084 1,006,651
SALARIES 5,476,050 3,230,125 8.706.175 8,342,176 363,999
BENEFITS 2.846,630 1,696,005 4,542,635 4,553,020 -10,385
OPERATIONS 8 MAINTENANCE 5,656,495 3.176,702 8,833,197 8,643,914 189,283
�EBT SERVICE 692,000 172,000 864,000 932,000 -68,000
TOTAL CASH OUTLAYS 14,671,175 8,274,832 22,946,007 22,471,110 474,897
BALANCE BEFORE TRANSFERS 7,792,436 4,037,292 11,829,728 11,297.974 531,754
TRANSFER TO CAPITAL OUTLAY RESERVES -4,816,049 -2,222,529 -7,038,578 -6,715,152 -323,426
ACCRUAL TO CASH ADJUSTMENT 0 9,051 9,051 56,553 -47,502
ENDING CASH BALANCES 2 976 387 1 823 813 4 800 201 4 639 375 160 826
AMORTIZATION(NON CASH ITEM) 35.629 9.051 44,680 198,934 -154,254
DEPRECIATION NON CASH ITEM 4,584,000 2,974,000 7,558,000 7,464,000 94,000
COMBINING BOTH CAPITAL RESERVE FUNDS
� 2015-16 2015-16 2015-16 PRIOR YEAR
o� SEWER WATER TOTAL ALL FUNDS DOLLAR
� CAPITAL RESERVE FUNDS BUDGET BUDGET BUDGET BUDGET CHANGE
I
BEGINNING CASH BALANCE 14,660,557 4,738,636 19,399,193 20,223,884 -824,691
REVENUES 443,000 1,652,000 2,095,000 2,095,000 0
BORROWINGS 11.289,139 2,500,000 13,789,139 9,665,000 4,124,139
AVAILABLE FUNDS 26,392,696 8,890,636 35,283,332 31,983,884 3,299,448
SALARIES 724,425 724,425 1,448,850 1,453,318 -4,468
BENEFITS 303,200 303,200 606,400 641,380 -34,980
OPERATIONS&MAINTENANCE 368,525 911,425 1,279,950 419,450 860,500
CAPITAL OUTLAY 11,939,425 4,829,500 16,768,925 16,614,700 154,225
DEBT SERVICE 1,791,000 729,000 2,520,000 2,851,000 -331,000
TOTAL CASH OUTLAYS 15,126,575 7,497,550 22,624,125 21,979,848 644,277
BALANCE BEFORE TRANSFERS 11,266,121 1,393,086 12,659,207 10,004,036 2,655,171
TRANSFER FROM ENTERPRISE FUNDS 4,816,049 2,222,529 7,038,578 6,715,152 323,426
ACCRUAL TO CASH ADJUSTMENT 9,147 0 9,147 8,729 418
TRANSFER TO OTHER FUNDS -6,655,000 -1,060,100 -7,715,100 -7,127,400 -587,700
ENDING CASH BALANCES 9,436,317 2,555,515 11,991,832 9,600,517 2,391,315
OTHER FUNDS
2015-16 2015-16 2015-16 PRIOR YEAR
SEWER WATER TOTAL ALL FUNDS DOLLAR
BUDGET BUDGET BUDGET BUDGET CHANGE
RATE STABILIZATION FUND 6,655,000 1,060,100 7,715,100 7,127,400 587,700
MTBE CONTAMINATION FUND 0 0 0 0
6eneral Manager
Richard H.5olbrig
s 195I3 • �
� � j� � �� Director5
�� �ej' ; Chris Cefalu
�
{/ Jamey R.Jones
�- �~ fi�u b l i c U ti l i ty D i�tri c� Randy Vogelgesang
Kelly 5heehan
Duane Wallace
1275 Meadow Crest Drive•South l.ake Tahoe•CA 96150-74-01
f'hone 530 54�4-64-74•Fax 530 541-06i4•www.stpud.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: May 21, 2015
ITEM - PROJECT NAME: Fiscal Year 2015/16 Water Enterprise Fund Budget
REQUESTED BOARD ACTION: Adopt Resolution No. 2980-15 adopting the Fiscal Year
2015/16 Water Enterprise Fund Budget, and authorize staff to incorporate any
adjustments or changes necessary as a result of Board action.
DISCUSSION: The Fiscal Year 2015/16 Water Fund proposed budget in the amount of
$15,772,382 is fully funded and includes a 6.5% increase in service charge rates. The
budget includes $4,829,500 (31%) for capital projects, $901,000 (6%) for debt service,
$4,088,127 (25%) for operations and maintenance, and $5,953,755 (38%) for salaries and
benefits. If prior Board action is taken to adopt a service charge rate increase of
something different than 6.5%, staff is seeking, as part of the requested Board action,
approval to adjust the budget and Resolution No. 2980-1 S accordingly
SCHEDULE: Budget must be adopted by July 1, 2015
COSTS: $15,772,382
ACCOUNT NO: Various �
BUDGETED AMOUNT AVAILABLE: I
ATTACHMENTS: Resolution 2980-15, Water Fund Budget Summary '
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES � NO ,
CHIEF FINANCIAL OFFICER: YES NO ,
1 RESOLUTION NO. 2980-15
2 A RESOLUTION OF THE BOARD OF DIRECTORS
3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING THE BUDGET FOR THE WATER ENTERPRISE FUND
4 FOR FISCAL YEAR 2015-16
5
6 WHEREAS, on March 3, 2015, the Board of Directors of the South Tahoe Public
7 Utility District held a public meeting and directed District staff to develop the proposed
$ budget for fiscai year 2015/16 with a proposed water service charge rate increase of
g 6.5% to fund the 2015/16 water capital improvement plan and operating budget of the
10 Water Enterprise Fund,
11
NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe
12
Public Utility District that:
13
The attached budget in the amount of $15,772,382 is adopted for the Fiscal Year
14 beginning July 1, 2015, and ending June 30, 2016.
15
16 WE THE UNDERSIGNED, do hereby certify that the above and foregoing
17 Resolution No. 2980-15 was duly and regulariy adopted and passed by the Board of
�g Directors of the South Tahoe Public Utility District at a regular meeting duly held on the
�g 21 st day of May, 2015, by the following vote:
20
2� AYES:
NOES:
22
ABSENT:
23
24 Randy Volgelgesang, Board President
South Tahoe Public Utility District
25 I
26 ATTEST: ,
27 ''�
28 Melonie Guttry, Clerk of the Board '�
29 ',
30
-69-
COMBINING BOTH ENTERPRISE FUNDS
2015-16 2015-16 2015-16 PRIOR YEAR
SEWER WATER TOTAL ALL FUNDS DOLLAR
ENTERPRISEFUNDS BUDGET BUDGET BUDGET BUDGET CHANGE
BEGINNING CASH BALANCE 2,846,648 1,690,796 4,537,444 4,725,828 -188,384
REVENUES 19,616,963 10,621,328 30,238,291 29,043,256 1,195,035
AVAILABLE FUNDS 22,463,611 12,312,124 34,775,735 33,769,084 1,006,651
SALARIES 5,476,050 3,230,125 8,706,175 8,342,176 363,999
BENEFITS 2,846,630 1,696,005 4,542,635 4,553,020 -10,385
OPERATIONS&MAINTENANCE 5,656,495 3,176,702 8,833,197 8,643,914 189,283
DEBT SERVICE 692,000 172,000 864,000 932,000 -68,000
TOTAL CASH OUTLAYS 14,671,175 8,274,832 22,946,007 22,471,110 474,897
BALANCE BEFORE TRANSFERS 7,792,436 4,037,292 11,829,728 11,297,974 531,754
TRANSFER TO CAPITAL OUTLAY RESERVES -4,816,049 -2,222,529 -7,038,578 -6,715,152 -323,426
ACCRUAL TO CASH ADJUSTMENT 0 9,051 9,051 56,553 -47,502
ENDING CASH BALANCES 2 976 387 1 823 813 4 800 201 4 639 375 160 826
AMORTIZATION(NON CASH ITEM) 35,629 9,051 44,680 198,934 -154,254
DEPRECIATION NON CASH ITEM 4,584,000 2,974,000 7,558,000 7,464,000 94,000
COMBINING BOTH CAPITAL RESERVE FUNDS
� 2015-16 2015-16 2015-16 PRIOR YEAR
� SEWER WATER TOTAL ALL FUNDS DOLLAR
� CAPITALRESERVEFUNDS BUDGET BUDGET BUDGET BUDGET CHANGE
BEGINNING CASH BALANCE 14,660,557 4,738,636 19,399,193 20,223,884 -824,691
REVENUES 443,000 1,652,000 2,095,000 2,095,000 0
BORROWINGS 11,289,139 2,500,000 13,789,139 9,665,000 4,124,139
AVAILABLE FUNDS 26,392,696 8,890,636 35,283,332 31,983,884 3,299,448
SALARIES 724,425 724,425 1,448,850 1,453,318 -4,468
BENEFITS 303,200 303,200 606,400 641,380 -34,980
OPERATIONS 8 MAINTENANCE 368,525 911,425 1,279,950 419,450 860,500
CAPITAL OUTLAY 11,939,425 4,829,500 16,768,925 16,614,700 154,225
DEBT SERVICE 1,791,000 729,000 2,520,000 2,851,000 -331,000
TOTAL CASH OUTLAYS 15,126,575 7,497,550 22,624,125 21,979,848 644,277
BALANCE BEFORE TRANSFERS 11,266,121 1,393,086 12,659,207 10,004,036 2,655,171
TRANSFER FROM ENTERPRISE FUNDS 4,816,049 2,222,529 7,038,578 6,715,152 323,426
ACCRUAL TO CASH ADJUSTMENT 9,147 0 9,147 8,729 418
TRANSFER TO OTHER FUNDS -6,655,000 -1,060,100 -7,715,100 -7,127,400 -587,700
ENDING CASH BALANCES 9,436,317 2,555,515 11,991,832 9,600,517 2,391,315
OTHER FUNDS
2015-16 2015-16 2015-16 PRIOR YEAR
SEWER WATER TOTAL ALL FUNDS DOLLAR
BUDGET BUDGET BUDGET BUDGET CHANGE
RATE STABILIZATION FUND 6,655,000 1,060,100 7,715,100 7,127,400 587,700
MTBE CONTAMINATION FUND 0 0 0 0
PAYMENT OF CLAIMS
FOR APPROVAL
May 21, 2015
Payroll 5/12/15 435,318.11
Total Payroll 435,318.11
ADP & Insight eTools 761.97
AFLAC/WageWorks claims and fees 512.83
BBVA Compass Bank 0.00
BHFS legal services 14,090.50
CDS health care payments 10,943.32
Total Vendor EFT 26,308.62
Accounts Payable Checks-Sewer Fund 414,369.92
Accounts Payable Checks-Water Fund 106,632.42
Accounts Payable Checks-Grants Fund 0.00
Total Accounts Payable 521,002.34
Grand Total 982,629.07
Pavroll EFTs & Checks 05/12/15
EFT CA Employment Taxes & W/H 17,282.18
EFT Federal Employment Taxes & W/H 102,744.79
EFT CaIPERS Contributions 29,359.12
EFT Great West Deferred Comp 56,481.14
EFT Stationary Engineers Union Dues 2,498.80
EFT Retirement Health Savings 11,884.14
EFT United Way Contributions 195.00
EFT Employee Direct Deposits 209,581.47
CHK Employee Garnishments 1,863.71
CHK Employee Paychecks 3,427.76
Total 435,318.11
I
-73-
PAYMENT OF CLAIMS
Vendor Name Deoartment/Proi Name Description Acct#/Proj Code A�S Check Num Tvoe
A-L SIERRA WELDING PRODUCTS HEAVY MAINT SHOP SUPPLIES 1004-6071 46.40
A-L SIERRA WELDING PRODUCTS LABORATORY LAB SUPPLIES 1007-4760 38.50
A-L SIERRA WELDING PRODUCTS LABORATORY LAB SUPPLIES 2007-4760 38.50
Check Total: 123.40 AP-00090371 MW
ACWA/JPIA GEN&ADMIN ACWA MED INS PAY 1000-2514 191,713.28
ACWA/JPIA GEN 8 ADMIN VISION INS 1000-2530 2,673.58
Check Total: 194.386.86 AP-00090372 MW
AFLAC GEN&ADMIN SUPP INS W/H 1000-2532 695.30
Check Total: 695.30 AP-00090373 MW
AHERN RENTALS PUMPS SMALL TOOLS 1002-6073 12.55
AHERN RENTALS PUMPS SMALL TOOLS 2002-6073 12.55
Check Total: 25.10 AP-00090374 MW
ALLIANT INSURANCE SVCS INC GEN 8�ADMIN INSURANCE PPD 1000-0301 1,075.00
ALLIANT INSURANCE SVCS INC GEN&ADMIN INSURANCE PPD 2000-0301 1,075.00
I
J Check Total: 2.150.00 AP-00090375 MW
�
ALPEN SIERRA COFFEE GEN 8�ADMIN OFC SUPPLY ISSUE 1000-6081 261.00
Check Total: 261.00 AP-00090376 MW
AMERIPRIDE UNIFORM SERVICES GEN 8�ADMIN UNIFORM PAYABLE 1000-2518 1,165.26
Check Total: 1.165.26 AP-00090377 MW
ANGIE'S SIGNS EQUIPMENT REP SHOP SUPPLIES 1005-6071 126.00
ANGIE'S SIGNS EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 126.00
ANGIE'S SIGNS ENGINEERING-2014 METER PRJ METERS 2014 2029-7013-METERS 65325
Check Total: 905.25 AP-0009037R MW
ARETE SYSTEMS ENGINEERING-GIS SFTWR DEV CONTRACT SERVICE 1029-4405-GISSFT 998.75
ARETE SYSTEMS ENGINEERING SUSPENSE 2029-2504 862.50
ARETE SYSTEMS ENGINEERING-GIS SFTWR DEV CONTRACT SERVICE 2029-4405-GISSFT 998.75
Check Total: 2,g60.00 AP-00090379 MW
AT&T MOBILITY PUMPS TELEPHONE 1002-6310 19.50
AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 1003-6310 4.90
AT&T M081LITY ENGINEERING TELEPHONE 1029-6310 6.04
AT&T MOBILITY INFORMATION TECH TELEPHONE 1037-6310 20.75
User: THERESA-Theresa Sherman Page: 1 Current Date: OS/14/2015
Report: BK:Paymcnt of Claims RcpoR(With RV)V2<1.03> Current Time: 1124:00
PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Descriotion Acct#/Proj Code A�r l4�I Check Num Tvoe
AT&T MOBILITY PUMPS TELEPHONE 2002-6310 19.50
ATBT MOBILITY ELECTRICAL SHOP TELEPHONE 2003-6310 4.89
AT&T MOBILITY ENGINEERING TELEPHONE 2029-6310 6.04
ATBT MOBILITY INFORMATION TECH TELEPHONE 2037-6310 20.75
Check Total: 102.37 AP-00090380 MW
AT&T/CALNET 3 GEN 8�ADMIN TELEPHONE 1000-6310 330.18
AT&T/CALNET 3 CUSTOMER SERVICE TELEPHONE 1038-6310 8•32
AT&T/CALNET 3 GEN 8 ADMIN TELEPHONE 2000-6310 330.18
ATBT/CALNET 3 CUSTOMER SERVICE TELEPHONE 2038-6310 8.31
Check Total: 676.99 �P-000903R1 MW
BACHELDER,JON C PUMPS DUES/MEMB/CERT 1002-6250 21.00
BACHELDER,JON C PUMPS DUES/MEMB/CERT 2002-6250 21.00
Check Total: 42.00 AP-00090382 MW
BARTLETT,TERRI CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 79.62
Check Total: 7g.62 AP-00090383 MW
I
B/�TRON,JESSIKA CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 52.72
� Check Total: 52,72 AP-00090384 MW
BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 1022-4405 116.00
BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 2022-4405 116.00
Check Total: 232.00 AP-00090385 MW
BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006-6652 2,134.16
Check Total: 2,134.16 AP-00090386 MW
BERGSOHN,IVO ENGINEERING TRAVEL/MEETINGS 2029-6200 30.00
Check Total: 30.00 AP-00090387 MW
BEST BEST 8 KRIEGER LLP HUMAN RESOURCES PERSONNEL LEGAL 1022-4445 275.00
BEST BEST&KRIEGER LLP HUMAN RESOURCES PERSONNEL LEGAL 2022-4445 275.00
Check Total: 550.00 �P-��090388 MW
BI STATE PROPANE DIAMOND VLY RNCH PROPANE 1028-6360 88.15
Check Total: 88.15 AP-00090389 MW
BLUE RIBBON TEMP PERSONNEL HUMAN RESOURCES CONTRACT SERVICE 1022-4405 321.90
BLUE RIBBON TEMP PERSONNEL ENGINEERING-DOUG CO INTERTIE CONTRACT SERVICE 1029-4405-DCSIDI 319.83
User: THERESA-Theresa Sherman Page: 2 Current Date: OS/14/2015
Report: BK:Paymcnt of Claims Rcport(With RV)V2<L03> Current Time: 1124:00
PAYMENT OF CLAIMS
Vendor Name Deoartment I Proj Name Description Acct#/Proj Code Am n Check Num Tv�e
BLUE RIBBON TEMP PERSONNEL ENGINEERING-MAP UG UTILITIES CONTRACT SERVICE 1029-4405-GISMAP 175.89
BLUE RIB80N TEMP PERSONNEL ENGINEERING CONTRACT SERVICE 1029-4405 255.84
BLUE RIBBON TEMP PERSONNEL ENGINEERING-WWPLANT MSTR PLN CONTRACT SERVICE 1029-4405-WWTPMP 411.21
BLUE RIBBON TEMP PERSONNEL ENGINEERING-BMP SWR RETROFIT BMP PROJECTS 1029-8737-BMPSWR 191.88
BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 1037-4405 308.52
BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 1038-4405 411.36
BLUE RIBBON TEMP PERSONNEL HUMAN RESOURCES CONTRACT SERVICE 2022-4405 321.90
BIUE RIBBON TEMP PERSONNEL ENGINEERING CONTRACT SERVICE 2029-4405 255.84
BLUE RIBBON TEMP PERSONNEL ENGINEERING-WTR SYS MSTR PLN CONTRACT SERVICE 2029-4405-WTRSMP 335.06
BLUE RIBBON TEMP PERSONNEL ENGINEERING-2014 METER PRJ METERS 2014 2029-7013-METERS 207.87
BLUE RIBBON TEMP PERSONNEL ENGINEERING-SIERRA I EROSION EROS CNTRL PROJS 2029-8359-ECSIER 152.30
BLUE RIBBON TEMP PERSONNEL ENGINEERING-BMP WTR RETROFIT BMP PROJECTS 2029-8745-BMPWTR 191.88
BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 2037-4405 308.52
BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 2038-4405 411.36
Check Total: 4.581.16 AP-00090390 MW
BC�2NIN0,MARGARET G CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 117.99
rn
I Check Total: 117.99 AP-00090391 MW
BRUCE,SHEILA CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00
Check Total: 200.00 AP-00090392 MW
BSK ASSOCIATES LABORATORY MONITORING 2007-6110 4,200.00
Check Total: 4.200.00 AP-00090393 MW
CALIF DEPT OF CONSUMER AFFAIR ENGINEERING DUES/MEMB/CERT 1029-6250 57.50
CALIF DEPT OF CONSUMER AFFAIR ENGINEERING DUES/MEMB/CERT 2029-6250 57.50
Check Total: 115.00 AP-00090394 MW
CALIF DEPT OF WATER RESOURCES DIAMOND VLY RNCH REGLTRY OP PRMTS 1028-6650 25,404.00
Check Total: 25.404.00 AP-00090395 MW
CALIFORNIA RURAL WATER ASSOC HEAVY MAINT TRAVEL/MEETINGS 1004-6200 320.00
Check Total: 320.00 AP-00090396 MW
CARSON WATER SUBCONSERVANY DIAMOND VLY RNCH TRAVEL/MEETINGS 1028-6200 60.00
Check Total: 60.00 AP-U0090397 MW
CASHMAN EQUIPMENT EQUIPMENT REP AUTOMOTIVE 1005-6011 516.47
CheckTotal: 516.47 AP-00090398 MW
User: THERESA-Theresa Sherman Page: 3 Current Date: OS/14/2015
Repart: BK:Payment of Claims Rcport(With RV)V2<1.03> Current Time: 1124:00
PAYMENT OF CLAIMS
Vendor Name �g�artment/ProLName Description Acct#/P�Qj Code 9lL�2S�t Check Num Tvoe
CDS GROUP HEALTH GEN 8 ADMIN DENTAL SLF INS 1000-2536 810.50
Check Total: 810.50 AP-00090399 MW
CHARTER BUSINESS GEN&ADMIN TELEPHONE 1000-6310 91.20
CHARTER BUSINESS GEN 8 ADMIN TELEPHONE 2000-6310 91•20
Check Total: 182.40 AP-00090400 MW
CHATHAM,JASON UNDERGROUND REP TRAVEL/MEETINGS 1001 -6200 36.80
Check Total: 36.80 AP-00090401 MW
COCKING,DENNIS PUBLIC OUTREACH CONTRACT SERVICE 1027-4405 1,271.65
COCKING,DENNIS PUBLIC OUTREACH CONTRACT SERVICE 2027-4405 1,271.65
Check Total: 2.543.30 AP-0009U402 MW
CONTROLCO AUTOMATION INC ELECTRICAL SHOP WELLS 2003-6050 305.11
CheckTotal: 305.11 AP-00090403 MW
CPI INTERNATIONAL LABORATORY LAB SUPPLIES 1007-4760 688.96
CPI INTERNATIONAL LABORATORY LAB SUPPLIES 2007-4760 682.66
Check Total: 1.371.62 AP-00090404 MW
I
CRYSTAL DAIRY FOODS UNDERGROUND REP SHOP SUPPLIES 2001 -6071 21.60
� Check Total:
21.60 AP-00090405
CUES INCORPORATED UNDERGROUND REP INFI�TRTN/INFLOW 1001 -6055 1,800.00
Check Total: 1.800.00 AP-00090406 MW
DIY HOME CENTER HEAVY MAINT GROUNDS 8�MNTC 1004-6042 198.23
DIY HOME CENTER HEAVY MAINT SHOP SUPPLIES 1004-6071 9•7�
DIY HOME CENTER EQU�PMENT REP SHOP SUPPLIES 1005-6071 8.74
DIY HOME CENTER PUMPS PUMP STATIONS 2002-6051 6.31
DIY HOME CENTER EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 8•73
Check Total: 231,72 AP-00090407 MW
DOUGLAS DISPOSAL GEN 8 ADMIN REFUSE DISPOSAL 1000-6370 19.58
Check Total: 19.58 AP-oo09040R MW
DOWNING,RICHARD CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00
Check Total: 200.00 AP-00090409 MW
DRUM,JOHN CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00
Check Total: 200.00 AP-00090410 MW
User: THERESA-Theresa Sherman Page: 4 Current Date: OS/14/2015
Report: BK:Paymcnt of Claims Rcpurl(With RV)V2<1.03> Current Time: t 124:00
PAYMENT OF CLAIMS
Yendor Name De�artment/Proj Name Description Acct#/Proj Code Am n Check Num Tvoe
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038-6520 8.00
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038-6520 8.00
Check Total: 16.00 AP-00090411 MW
ELK GROVE AUTO GROUP EQUIPMENT REP REPL TRUCK 70 1005-8500 22,162.27
ELK GROVE AUTO GROUP EQUIPMENT REP REP TRK 42 1005-8512 22,162.27
Check Total: 44.324.54 AP-00090412 MW
ENS RESOURCES INC PUBLIC OUTREACH CONTRACT SERVICE 1027-4405 3,324.33
ENS RESOURCES INC PUBLIC OUTREACH CONTRACT SERVICE 2027-4405 3,324.34
Check Total: 6.648.67 AP-00090413 MW
EUROFINS EATON ANALYTICAL INC LABORATORY-ARHD3 TRTMT EXP MONITORING 2007-6110-AH3EXP 40.00
Check Total: 40.00 AP-00090414 MW
FAN,RONG CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00
Check Total: 200.00 AP-00090415 MW
FARMER,NOEL CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 100.00
� Check Total: 100.00 AP-00090416 MW
F�GUSON ENTERPRISES INC HEAVY MAINT PRIMARY EQUIP 1004-6021 498.78
FERGUSON ENTERPRISES INC HEAVY MAINT SECONDARY EQUIP 1004-6022 18.72
FERGUSON ENTERPRISES INC HEAVY MAINT BUILDINGS 1004-6041 173.67
CheckTotal: 891.17 AP-00090417 MW
FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007-4760 297.12
FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007-4760 297.12
Check Total: 594.24 AP-00090418 MW
FLYERS ENERGY LLC GEN 8 ADMIN GASOLINE INV 1000-0415 2,520.01
FLYERS ENERGY LLC GEN 8 ADMIN DIESEL INVENTORY 1000-0416 1,205.55
Check Total: 3.725.56 AP-00090419 MW
FRONTIER COMMUNICATIONS DIAMOND VLY RNCH TELEPHONE 1028-6310 278.06
Check Total: 278.06 AP-00090420 MW
GBC SCIENTIFIC EQUIP INC LABORATORY SERVICE CONTRACT 1007-6030 2,048.66
GBC SCIENTIFIC EQUIP INC LABORATORY SERVICE CONTRACT 2007-6030 2,048.67
Check Total: 4.097.33 AP-00090421 MW
GROVE MADSEN INDUSTRIES INC ELECTRICAL SHOP PUMP STATIONS 1003-6051 597.35
User: THERESA-Theresa Sherman Page: 5 Current Date: OS/14/2015
Report: BK:Paymcnt of Claims Rcport(With RV)V2<�.03> Current Time: 1 124:00
PAYMENT OF CLAIMS
Vendor Name pgpartment I Proi Name Description Acct#/Proj Code A�l2L�s Check Num Tvoe
Check Total: 597.35 AP-00090422 MW
HACH CO OPERATIONS FILTER EQ/BLDG 1006-6023 8�2•�9
Check Total: 812.7g AP-00090423 MW
HADRONEX INC UNDERGROUND REP PIPE/CVRS/MHLS 1001 -6052 25,195.04
Check Total: 25.195.04 AP-00090424 MW
HUGHES,PAUL FINANCE TRAVEL/MEETINGS 1039-6200 43.50
HUGHES,PAUL FINANCE TRAVEL/MEETINGS 2039-6200 43.50
Check Total: 87.00 AP-00090425 MW
INFOSEND INC CUSTOMER SERVICE SERVICE CONTRACT 1038-6030 220.63
INFOSEND INC CUSTOMER SERVICE SERVICE CONTRACT 2038-6030 220.63
Check Total: 441.26 AP-00090426 MW
INTEGRITY LOCKSMITH HEAVY MAINTENANC BUILDINGS 2004-6041 37.82
Check Total: 37.g2 AP-00090427 MW
IRONMAN PARTS 8 SERVICES EQUIPMENT REPAIR SERVICE CONTRACT 2005-6030 987.50
Check Total: 987,5p AP-00090428 MW
1
K�LY MOORE PAINTS PUMPS WELLS 2002-6050 32.65
� Check Total: 32.65 �P-���90429 MW
KENNEDY/JENKS CONSULTANTS INC ENGINEERING-INT RGNL WTR MGT CONTRACT SERVICE 2029-4405-IRWMPL 3,966.25
Check Total: 3.966.25 AP-00090430 MW
LAKESIDE NAPA GEN 8 ADMIN VEH FLTRS EQ RP 1000-0490 311.68
LAKESIDE NAPA UNDERGROUND REP SMALL TOOLS 1001 -6073 110.35
LAKESIDE NAPA PUMPS PUMP STATIONS 1002-6051 14.97
LAKESIDE NAPA PUMPS SHOP SUPPLIES 1002-6071 8.83
LAKESIDE NAPA PUMPS SMALL TOOLS 1002-6073 3.31
LAKESIDE NAPA ELECTRICAL SHOP SHOP SUPPLIES 1003-6071 19.33
LAKESIDE NAPA HEAVY MAINT SHOP SUPPLIES 1004-6071 18.34
LAKESIDE NAPA EQUIPMENT REP AUTOMOTIVE 1005-6011 1,835.96
LAKESIDE NAPA EQUIPMENT REP SHOP SUPPLIES 1005-6071 162.04
LAKESIDE NAPA EQUIPMENT REP SMALL TOOLS 1005-6073 42.71
LAKESIDE NAPA EQUIPMENT REP TRAVEL/MEETiNGS 1005-6200 15.00
LAKESIDE NAPA UNDERGROUND REP SHOP SUPPLIES 2001 -6071 170.92
LAKESIDE NAPA PUMPS SHOP SUPPLIES 2002-6071 $•83
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PAYMENT OF CLAIMS
Vendor Name Deoartment/Proj Name Description Acct#/Proj Code m n Check Num Tvoe
LAKESIDE NAPA PUMPS SMALL TOOLS 2002-6073 3.31
LAKESIDE NAPA HEAVY MAINTENANC BUILDINGS 2004-6041 28.79
LAKESIDE NAPA EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 238.11
LAKESIDE NAPA EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 162.04
LAKESIDE NAPA EQUIPMENT REPAIR SMALL TOOLS 2005-6073 42.71
LAKESIDE NAPA EQUIPMENT REPAIR TRAVEL/MEETINGS 2005-6200 14.97
Check Total: 3.212.20 AP-00090432 MW
LATHROP,ANTOINETTE CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00
Check Total: 200.00 AP-00090433 MW
LEE,RYAN CUSTOMER SERVICE TRAVEL/MEETINGS 1038-6200 118.74
LEE,RYAN CUSTOMER SERVICE TRAVEL/MEETINGS 2038-6200 118.74
Check Total: 237,qg AP-000)0434 MW
LIBERTY UTILITIES GEN 8�ADMIN ELECTRICITY 1000-6330 54,644.39
LIBERTY UTILITIES GEN&ADMIN ST LIGHTING EXP 1000-6740 21.83
LIBERTY UTILITIES GEN&ADMIN ELECTRICITY 2000-6330 17,713.75
� Check Total: 72.37g,g7 AP-00090435 MW
0
LIL�LY'S TIRE SERVICE INC EQUIPMENT REP AUTOMOTIVE 1005-6011 415.49
Check Total: 415.49 AP-00090436 MW
MC MASTER CARR SUPPLY CO PUMPS LUTHER PASS 1002-6048 68.11
MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 1002-6071 217.34
MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 2002-6071 217.29
Check Total: 502.74 AP-00090437 MW
MCALLISTER,SUSAN CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00
Check Total: 200.00 AP-00090438 MW
MEEKS BUILDING CENTER UNDERGROUND REP SHOP SUPPLIES 1001 -6071 288.31
MEEKS BUILDING CENTER PUMPS SHOP SUPPLIES 1002-6071 9.61
MEEKS BUILDING CENTER HEAVY MAINT PRIMARY EQUIP 1004-6021 15.57
MEEKS BUILDING CENTER HEAVY MAINT SECONDARY EQUIP 1004-6022 88.53
MEEKS BUILDING CENTER HEAVY MAINT BUILDINGS 1004-6041 106.79
MEEKS BUILDING CENTER HEAVY MAINT SHOP SUPPLIES 1004-6071 15.36
MEEKS BUILDING CENTER EQUIPMENT REP SHOP SUPPLIES 1005-6071 24.36
MEEKS BUILDING CENTER DIAMOND VLY RNCH GROUNDS 8 MNTC 1028-6042 39.05
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PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Descriotion Acct#/Proj Code Am n Check Num Tvoe
MEEKS BUILDING CENTER DIAMOND VLY RNCH SAFETY/EQUIP/PHY 1028-6075 19.94
MEEKS BUILDING CENTER UNDERGROUND REP PIPE/CVRS/MHLS 2001-6052 19,22
MEEKS BUILDING CENTER UNDERGROUND REP SMALL TOOLS 2001-6073 91.25
MEEKS BUILDING CENTER PUMPS WELLS 2002-6050 178.86
MEEKS BUILDING CENTER PUMPS RPR/MNTC WTR TKS 2002-6054 187.15
MEEKS BUILDING CENTER PUMPS SHOP SUPPLIES 2002-6071 9.61
MEEKS BUILDING CENTER HEAVY MAINTENANC BUILDINGS 2004-6041 112.58
MEEKS BUILDING CENTER EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 24.36
MEEKS BUILDING CENTER EQUIPMENT REPAIR EQ REP INV STRM 2005-8588 117.45
MEEKS BUILDING CENTER ENGINEERING-2014 METER PRJ METERS 2014 2029-7013-METERS 72.47
Check Total: 1.420.47 AP-oo090439 MW
METRO OFFICE SOLUTIONS GEN 8 ADMiN OFC SUPPLY ISSUE 1000-6081 6.18
METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 1029-4820 247.82
METRO OFFICE SOLUTIONS CUSTOMER SERVICE OFFICE SUPPLIES 1038-4820 38.92
METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPLIES 1039-4820 1.06
M'�TRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 2029-4820 247.81
M�TRO OFFICE SOLUTIONS CUSTOMER SERVICE OFFICE SUPPLIES 2038-4820 38.94
METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPLIES 2039-4820 1.06
Check Total: 5g�.7g AP-00090440 MW
M�NSKY,MARY KATHLEEN CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 100.00
Check Total: 100.00 AP-00090441 MW
MOTEL 6 PUMPS STANDBY ACCOMODA 1002-6083 39.32
MOTEL 6 PUMPS STANDBY ACCOMODA 2002-6083 39.32
Check Total: 78.g4 AP-00090442 MW
MSC INDUSTRIAL SUPPLY CO HEAVY MAINT SHOP SUPPLIES 1004-6071 601.83
Check Total: 601.83 AP-00090443 MW
NELS TAHOE HARDWARE UNDERGROUND REP SHOP SUPPLIES 1001 -6071 7.91
NELS TAHOE HARDWARE PUMPS PUMP STATIONS 1002-6051 4.40
NELS TAHOE HARDWARE HEAVY MAINT PRIMARY EQUIP 1004-6021 9.69
NELS TAHOE HARDWARE HEAVY MAINT SMALL TOOLS 1004-6073 29.15
NELS TAHOE HARDWARE UNDERGROUND REP SHOP SUPPLIES 2001 -6071 3.50
Check Total: 54.65 AP-00090444 MW
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_ _____ � ...�..�,. �.�.�...�.�„ M,..�.� ��.��,�.�..��„��...�. ,�. .�� ,��.�.��.�. <.,,,�.,� . �.,� . � ,�.. . ,��, �., � �� � �, �. . .,�� � � �.,
PAYMENT OF CLAIMS
Vendor Name Deoartment/Proj Name Description Acct#/Prq.�Code Am n Check Num Tvoe
NEWARK IN ONE ELECTRICAL SHOP SHOP SUPPLIES 2003-6071 198.10
Check Total: 198.10 AP-00090445 MW
NOLAN,LYNN FINANCE TRAVEL/MEETINGS 1039-6200 82.50
NOLAN,LYNN FINANCE TRAVEL/MEETINGS 2039-6200 82.50
Check Total: 165.00 AP-00090446 MW
OFFICE OF MINE RECLAMATION DIAMOND VLY RNCH REGLTRY OP PRMTS 1028-6650 129.00
CheckTotal: 129,00 AP-00090447 MW
ONTRAC LABORATORY-IND CRK RES MONT POSTAGE EXPENSES 1007-4810-INDIAN 6.41
ONTRAC LABORATORY LABORATORY EQUIP 1007-6025 7.03
ONTRAC LABORATORY MONITORING 1007-6110 13.88
ONTRAC ENGINEERING-PR CLARIF 2 RHB PR CLRF2 REHAB 1029-8521 -PC2RH6 5.35
ONTRAC LABORATORY POSTAGE EXPENSES 2007-4810 30.98
ONTRAC LABORATORY LA80RATORY EQUIP 2007-6025 7.03
ONTRAC ENGINEERING-WL,SADDLE WTRLN-SADDLE/KEL 2029-7011 -SADLWL 5.35
ONTRAC ENGINEERING-FIRE HYDRANTS FR HYD 6"LINES 2029-8560-HYDRNT 11.22
� Check Total: g7.25 AP-00090448 MW
N
Of�OPEZA,RAMIRO CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00
Check Total: 200.00 AP-00090449 MW
PC MALL GOV INC INFORMATION TECH CMPTR PURCHASES 1037-4845 1,853.54
PC MALL GOV INC INFORMATION TECH CMPTR PURCHASES 2037-4845 1,853.55
Check Total: 3.707.09 AP-00090450 MW
PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004-6071 35.79
PRAXAIR 174 LABORATORY LAB SUPPLIES 1007-4760 59.78
PRAXAIR 174 LABORATORY LAB SUPPLIES 2007-4760 59.77
Check Total: 155.34 AP-00090451 MW
PREMIER TRAINING NETWORK UNDERGROUND REP TRAVEL/MEETINGS 1001-6200 500.00
PREMIER TRAINING NETWORK UNDERGROUND REP TRAVEL/MEETINGS 2001 -6200 500.00
Check Total: 1.000.00 AP-00090452 MW
QUALITY CONTROL SRVCS PORTLAND LABORATORY SERVICE CONTRACT 1007-6030 330.00
QUALITY CONTROL SRVCS PORTLAND LABORATORY SERVICE CONTRACT 2007-6030 255.00
Check Total: 585.00 �-00090453 MW
QUINCY COMPRESSOR LLC HEAVY MAINT GROUNDS&MNTC 1004-6042 421.43
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PAYMENT OF CLAIMS
Vendor Name Deoartment/Proj Name Description Acct#/Proj Code Amoun� Check Num Tvoe
Check Total: 421.43 AP-00090454 MW
RACK-IT TRUCK RACKS EQUIPMENT REP REPL TRUCK 70 1005-8500 173.87
RACK-IT TRUCK RACKS EQUIPMENT REP REP TRK 42 1005-8512 147.01
RACK-IT TRUCK RACKS EQUIPMENT REPAIR REP TRK 41 2005-8551 147.01
RACK-IT TRUCK RACKS EQUIPMENT REPAIR REP TRK 13 2005-8552 147.01
Check Total: 614.90 AP-00090455 MW
RED WING SHOE STORE DIAMOND VLY RNCH SAFETY/EQUIP/PHY 1028-6075 197.37
RED WING SHOE STORE UNDERGROUND REP SAFETY/EQUIP/PHY 2001 -6075 509.49
Check Total: 706.86 AP-00090456 MW
REDWOOD PRINTING ENGINEERING-2014 METER PRJ METERS 2014 2029-7013-METERS 207.80
Check Total: 2p7.gp AP-00090457 MW
RELIANCE STANDARD GEN 8 ADMIN LIFE INS UN/BD 1000-2512 1,548.36
RELIANCE STANDARD GEN 8 ADMIN LIFE INS MGMT 1000-2525 488.07
RELIANCE STANDARD GEN 8 ADMIN LNG TRM DIS,MGMT 1000-2531 1,217.27
RELIANCE STANDARD GEN 8 ADMIN LTD,UNION 1000-2539 1,668.24
ooCheck Total:
w 4.921.94 AP-0009045R MW
RE�NO GAZETTE-JOURNAL ENGINEERING-LPPS PWR/CTRLS LPPS PWR/CTR UPG 1029-8330-LPPOWR 318.00
Check Total: 318.00 AP-00090459 MW
RUIZ,JOSE OPERATIONS TRAVEL/MEETINGS 1006-6200 50.00
RUIZ,JOSE OPERATIONS DUES/MEMB/CERT 1006-6250 50.00
Check Total: 130.00 AP-00090460 MW
RUSINKO,THOMAS&CYNTHIA GEN&ADMIN UB SUSPENSE 1000-2002 133.36
Check Total: 133.36 AP-00090461 MW
SACRAMENTO BEE,THE ENGINEERING-LPPS PWR/CTRLS LPPS PWR/CTR UPG 1029-8330-LPPOWR 1,319.36
Check Total: 1.319.36 AP-00090462 MW
SCOTTYS HARDWARE UNDERGROUND REP SHOP SUPPLIES 1001 -6071 39.78
SCOTTYS HARDWARE PUMPS PUMP STATIONS 1002-6051 14.92
SCOTTYS HARDWARE PUMPS SMALL TOOLS 1002-6073 5.28
SCOTTYS HARDWARE HEAVY MAINT BUILDINGS 1004-6041 23.57
SCOTTYS HARDWARE EQUIPMENT REP AUTOMOTIVE 1005-6011 165.71
SCOTTYS HARDWARE EQUIPMENT REP SHOP SUPPLIES 1005-6071 1.84
SCOTTYS HARDWARE PUMPS WELLS 2002-6050 15.63
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PAYMENT OF CLAIMS
Vendor Name Deoartment/Pro�Name Descri tp ion Acct#/ProJ Code Am n Check Num Tvoe
SCOTTYS HARDWARE PUMPS RPR/MNTC WTR TKS 2002-6054 10.14
SCOTTYS HARDWARE PUMPS SMALL TOOLS 2002-6073 5.28
SCOTTYS HARDWARE EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 1.82
Check Total: 283.97 AP-000904G3 MW
SENSUS METERING SYSTEMS INFORMATION TECH SERVICE CONTRACT 1037-6030 930.15
SENSUS METERING SYSTEMS INFORMATION TECH SERVICE CONTRACT 2037-6030 930.16
Check Total: 1.860.31 AP-000904f4 MW
SHIELDS HARPER&CO INC HEAVY MAINT GROUNDS&MNTC 1004-6042 570.73
Check Total: 57073 AP-00090465 MW
SHRED-IT GEN&ADMIN OFC SUPPLY ISSUE 1000-6081 64.00
Check Total: 64.00 AP-00090466 MW
SIERRA CHEMICAL CO OPERATIONS ITYPOCHLORITE 1006-4755 3,023.59
SIERRA CHEMICAL CO PUMPS ITYPOCHLORITE 2002-4755 555.89
Check Total: 3.579.48 AP-00090467 MW
SIERRA NEVADA MEDIA GROUP ENGINEERING-LPPS PWR/CTRLS LPPS PWR/CTR UPG 1029-8330-LPPOWR 311.27
I
S�RRA NEVADA MEDIA GROUP FINANCE ADS/LGL NOTICES 1039-4930 107.50
SI�RRA NEVADA MEDIA GROUP CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 260.00
SIERRA NEVADA MEDIA GROUP FINANCE ADS/LGL NOTICES 2039-4930 107.50
Check Total: 786.27 AP-000904GR MW
SOUNDPROS INC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 49.00
SOUNDPROS INC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 49.00
Check Total: gg,pp AP-00090469 MW
SOUTH TAHOE REFUSE GEN&ADMIN REFUSE DISPOSAL 1000-6370 1,776.70
SOUTH TAHOE REFUSE PUMPS GROUNDS&MNTC 1002-6042 24.33
SOUTH TAHOE REFUSE GEN 8 ADMIN REFUSE DISPOSAL 2000-6370 383.20
SOUTH TAHOE REFUSE PUMPS GROUNDS&MNTC 2002-6042 4.87
Check Total: 2.189.10 AP-00090470 MW
SOUTHWEST GAS GEN&ADMIN NATURAL GAS 1000-6350 6,202.12
SOUTHWEST GAS GEN 8 ADMIN NATURAL GAS 2000-6350 1,415.14
CheckTotal: 7,617.26 AP-00090471 MW
SUNGARD PUBLIC SECTOR TRAINING FINANCE TRAVEL/MEETINGS 1039-6200 40.00
SUNGARD PUBLIC SECTOR TRAINING FINANCE TRAVELlMEETINGS 2039-6200 40.00
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PAYMENT OF CLAIMS
Vendor Name Qgpartment/ProY Name Descripsion Acct#/Pro�Code A�r 4��� Check Num Tvoe
Check Total: 80.00 AP-00090472 MW
SWIFT,SCOTT GEN 8�ADMIN-T8M UB CASH BRD MISC INCOME 2000-3540-TMCBUB 2,289.58
Check Total: 2.28g.58 AP-00090473 MW
SWRCB PUMPS DUES/MEMB/CERT 1002-6250 300.00
Check Total: 300.00 AP-00090474 MW
SWRCB CUSTOMER SERVICE DUES/MEMB/CERT 2038-6250 80.00
Check Total: 80.00 AP-00090475 MW
SWRCB ACCOUNTING OFFICE PUMPS REGLTRY OP PRMTS 2002-6650 12,279.04
Check Total: 12.279.04 AP-00090476 MW
TAHOE BAS►N CONTAINER SERVICE GEN&ADMIN REFUSE DISPOSAL 1000-6370 312.50
TAHOE BASIN CONTAINER SERVICE OPERATIONS SLUDGE DISPOSAL 1006-6652 10,307.76
Check Total: 10.620.26 AP-00090477 MW
TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 1003-6041 1,229.05
TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP SMALL TOOLS 1003-6073 74.25
T�HOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 2003-6041 874.21
TgttOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP SHOP SUPPLIES 2003-6071 125.27
1 Check Total: 2.302.78 AP-00090478 MW
TROXLER ELECTRONIC LABS INC ENGINEERING OFC EQUIP/REPAIR 1029-6027 329.00
TROXLER ELECTRONIC LABS INC ENGINEERING OFC EQUIP/REPAIR 2029-6027 75.60
Check Total: 404.60 AP-00090479 MW
TRUCKEE OVERHEAD DOOR INC HEAVY MAINT BU�LDINGS 1004-6041 165.00
Check Total: 165.00 AP-00090480 MW
TRUSCOTT,WILLIAM CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00
Check Total: 200.00 AP-00090481 MW
WATER ENVIRONMENT FEDERATION LABORATORY DUES/MEMB/CERT 1007-6250 272.00
Check Total: 272,pp AP-00090482 MW
WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 2003-6071 226.31
WEDCO INC ELECTRICAL SHOP SMALL TOOLS 2003-6073 764.03
Check Total: 990.34 AP-000904R3 MW
WESTERN NEVADA SUPPLY HEAVY MAINT GROUNDS 8�MNTC 1004-6042 126.10
WESTERN NEVADA SUPPLY GEN&ADMIN BOXES/LIDS/INV 2000-0403 10,668.39
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PAYMENT OF CLAIMS
Vendor Name Deoartment I Proj Name Description Acct#/Proj Code Am n Check Num Tvne
WESTERN NEVADA SUPPLY GEN 8 ADMIN VLVS ELB Ts FLNG 2000-0404 5,532.84
WESTERN NEVADA SUPPLY GEN 8 ADMIN CUPLNGS OMNI INV 2000-0405 1,389.31
WESTERN NEVADA SUPPLY GEN&ADMIN SADDLES FTNG INV 2000-0407 2,131.65
WESTERN NEVADA SUPPLY GEN$ADMIN PIPE INVENTORY 2000-0408 28.94
WESTERN NEVADA SUPPLY GEN&ADMIN SM BRASS URW 2000-0471 333.72
WESTERN NEVADA SUPPLY UNDERGROUND REP PIPE/CVRS/MHLS 2001-6052 1,079.13
WESTERN NEVADA SUPPLY ENGINEERING REP LG WT MTRS 2029-8539 14,398.56
WESTERN NEVADA SUPPLY CUSTOMER SERVICE WATER METERS/PAR 2038-6045 214.84
Check Total: 35.903.48 AP-00090485 MW
ZEE MEDICAL INC GEN&ADMIN SAFETY/EQUIP/PHY 1000-6075 409.79
Check Total: qpg.7g AP-00090486 MW
Grand Total: 521,002.34
�
rn
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General Manager
Richard H.Solbrig
� s 1950 i
�'�/�� Directory
O �� � �� Chris Cefalu
James R.JoneS
�+ �� i'u b l i c U ti I ity D i 5tri ct Randy Vogelge5ang
Kelly 5heehan
Duane Wallace
1275 Meadow CreSt Drive•South Eake Tahoe•CA 96150-7401
t'hone 530 54�4-64-74•Fax 530 54-1-0614•WWw.StpUd.U5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
Debbie Henderson, Accounting Manager
MEETING DATE: May 21, 2015
ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct Legal Counsel
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsei regarding existing
litigation: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utility District.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES .6 NO
CHIEF FINANCIAL OFFICER: YES NO
-87-
General Manager
Richard H.Solbrig
� . 1950 . H,
� � �� � Directors
�� ChriS Cefalu
James R.Jones
—+--- ,�� � � � � � Randy Vogelgesang
�ubl�c U��I�ty D15tr�c-� KellySheehan
Duane Wallacc
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 54�4-6474•Fax 530 54-1-0614•www.5tpud.u5
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Richard H. Soibrig, General Manager
MEETING DATE: May 21, 2015
ITEM- PROJECT: Conference with Legal Counsel- Existing Litigation
REQUESTED BOARD ACTION: Direct staff.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsei regarding existing
litigation: STPUD vs. Lakeside Park Association, et al., County of EI Dorado, Superior Court
Case No. SC20010165.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL
MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-89-
Bruce P. Grego
Attorney at Law
2262 Barton Avenue
South Lake Tahoe, CA 96150
Phone: (530)544-'757�
Fax: (530)544-7587
May 11,2015
Richard Solbrig
General Manager
South Tahoe Public Utility District
1275 Meadow Crest
South Lake Tahoe, CA 96150
via e-mail:rsolbrig(n�stpud.dst.ca.us
Re: Settlement Discussions
Dear Richard:
Last Friday I met with the Lakeside Pazk Association("LPA")Board of
Directors. They have asked me to send you a fiu�ther letter to urge your Board to move
forward with an agreement that reflects the current circumstances of the planned
development for Project 3.
Despite our positive discussions with you and your staff, STPUD continues to
insist that the June 7,2007 Amendment("2007 Amendment)is still operative,and
provides sufficient guidance for our respective water service districts concerning the
present development.
I am sure you understand LPA's position that the 2007 Amendment is no longer
effective based upon the language in the agreement,and the changed circumstances that
have occurred at Project 3. A copy of the 2007 Amendment is enclosed..
First of all,the 2007 Amendment involved the Lake Tahoe Development
Company("LTDC"). LTDC no longer exists as a developer on the project. The
District's azgument that the 2007 Amendment still represents a binding agreement
between the parties because the permit issued for the project has not changed,is not well
founded. Nowhere in the 2007 Amendment does the agreement mention the word
"permit"or suggest that the agreement would extend to the benefit of a new developer.
LTDC,defined as the"Developer",has not applied for the water service described in the
2007 Amendment nor can it presently apply since its interests were foreclosed upon by
Owens Financial.
-91-
:�
.,
,
� -�
'� ; i
� j
� i i
$
4
� Richard Solbrig
�
� j May 11,2015 �
� j Page 2
�
� To amplify the foregoing,the convention center is not being build. The hoteU �
,
� condominium development has been reduced(or entirely changed), and it is unclear how
; other areas of the project area will be built. The division of the service area at that time, I,
; was based upon the development that was planned to be built in 2007. I direct your �
'` attention to the heading"Article 9"in the 2007 Amendment where there is a discussion i
� of"lockaut units;"certainly,the District would have to agree that the described '
'� development in Article 9 no longer exists. The consolidated map that Lake Tahoe �
$ Development Company presented as part of this agreement was false. In fact,as of this I',
� da.te,only a couple of lots ha.ve been consolidated within the prvject azea. ',
Of course, on page 1 of the 2007 Amendment,under the subsection entitled ��
"Conditions,"the language is unambiguous. If the Developer, LTDC,is unable to apply ;
for service as outlined in the 2007 Amendment,the amendment is void. j
� ,
� The District's insistence that the 2007 Amendment is still operative,by making
� the simple claim that the permit is still in existence,contradicts the language and the i
spirit of the 2007 Amendment. �
i
� Furthermore,the LPA Board is confused. In our meetings,where we try to !
= explore a resolution,and where there appears to be a consensus,no steps are taken to I
reduce our discussions to an agreement to guide the parties. �i
The question,however,is this,how can I convince the District that entering into a �
= successor agreement at this fiime is in both our interests? The uncertai.nty of the service �
:A
€ area at this time,the uncertainty of the division of income from water usage,and finding ',
'. an equitable solution to both providers is in both our interests. Allowing these issues to '
� remain undefined or relying on an amendment that is disputed is in neither water I
; provider's interest. There is also a question of time. Do we wait another 10 years to see '
� how this project unfolds? Wouldn't the better view be to try to address this matter while '�
� there are still members on both Board that are familiar with tiie history of this matter? '�
k �
k I
� For LPA,we want to clearly define our relationship now not Iater. While both
; water service companies have suffered damages as a result of Project 3 not moving !
'; forwazd as planned,proportionally LPA had a greater negative financial impact based �'�
= upon LPA's service azea in relation to Project 3. Further, unlike S`i'PUD,all the ''
� improvements LPA have made have never been reimbursed or paid for by the deve�oper. ';
� As you can see from recent developments, another stage of the project is being i
: built. However,there is no agreement to provide us guidance on l�ow to address the �
� demands by the current developer. Allowing our relationship to be continued to be
� undefined only increases the chances of conflict or damages to one or the other wa.ter �
� provider. �
�
�
�
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�
�
�
Richard Solbrig
May 11,2015
Page 3
.
Frankly,the LPA Board is frustrated and feels"put off'by the written responses
we are receiving from the District. We do not know whether you truly believe the 2007
Amendment is operative, or whether this is an excuse to delay discussions until further
development occurs.
In one of our last meetings,after both sides provided data of the estimated
historical water consumption in the Project 3 area,it appeared that there was a consensus
that 80%of the water provided to Project 3 was provided by LPA and 20%was provided
by STPUD. This division not only reflected water usage,but approximately reflected the
geographic division of Project 3 prior to the tear down. We do not understand why an
agreement cannot be drafted to reflect this formula so that both sides can be secured in
their understanding of their future relationship regazding Project 3.
Neither STPUD nor LPA created this situation. LTDC failed. The project
discussed in 2007 has been substantially altered. We need to resolve our mutual
concerns to avoid any problems in the future and to plan the ser��ice obligations of each
provider.
The LPA Boazd looks for a more productive and material response to our
proposals then the last series of communications,and,if there is no such agreement,then
perhaps a face to face meeting of our respective Boards is necessary to fully vent
concerns and seek a mutual agreement regarding the future of Project 3.
j Sincerely,
n �i,�
�
Bruce G ego,Esq.
BG/pc
Enclosure
Lakeside Park Association15.11.15\draft ltr to R.Solbrig
�
—93—
p
.ti���T �' � � . . ��� -
AMENb11�VT TO SE AC}A;gg�JT
�.
This Agreemen�is by aad betwrea 3outh Tahx Pnblic UtiiitY Dis�ict(I�t'ict),a public
c�p�icai aad Lakeside Padc Asso.ciatiou(LPA�a t;ali�o�nia Corporation,p�ba+ed iato this 7 day '
J�ae,2007 at South LaJce Taboe,Califoraia
RE�(;ITAi.S
A, The District ovt►fls and operates a p�ubHc wate�sysbem aad provides water service to
r�sidsati�l a�i comn�ecci�caatomers aitnabod in tl�e Cit�of 3o�t6 Lalac Taho�e,,aa�d poiti�s of EI
DOiS�O�.'ptlQ�r,(`s�li i9
B.�A,8 II21ItO81 W8a'[OpII�s�pn(�q W8�['BGf�IICx t0 IiCSt��8L��18�
���a�����a�US�y50,�ca�x���,
Stateli�e Avr.aue,Laloe Tal�oe aad Park Avenue in El Doia�o Camty,Ca(�fomia,
C.I.alce T�oe�evetopa�t Co.,LI.0(Davaeloper�}is th�redevelop�eat co�y that will
establ�sh a c�navtntio�n•�otiel r�tu1 Qutlet de��elopnQent�vvi�a�ci�caomscn�od acea defiaod in Fachi'bit
A�od hcreto;said snxi is Ix�by re�r,rnd b�as"Proje+ct 3".
D.Both the Dist�ict aud LPA��ently serve tLe area Imown as Project 3.C�ly the
District serves�x�stely.six(��Is vvit�in ProJect 3 and LPA�erves app�+mdm�el3'
ei8hbeen(18)par�cels. � .
E.As a result of liti�atia�n betwoen the District aad LPA,said parties eaor,c+ed iato a
SettUcment A�r�t 8ad M�tal Release dabed May 11,2004(he�eia at�er re�rod to as"t�c May
l lth A�i"),wherein sa�l parties resoh+ed�ar�Spu�e and da6�od thesr fi�e nlatia�ship
w►ithin tl�e subdi�ision c�ma�toniy lmovvn as I.alaesido Pack As�ociatioa.
F.As part of the May 1 lth A�,said perties sa�ght to dcSae t�ic rc�iaos�p
�n��8�Y���P�J���oecnr within the I,aloesida P�k aubd'nrisioa.
' G.I)eveIoper has ziected to hav�e both LPA aad t$e Diatdd strvie pottiams of Projoct 3.
H.This Ame�t is to modi�r oc�in aspects af the Ma3r 11'�Agc�eem�t tfl i�e c�stent
. ��vrth the p�ties'a�icip�d se�rvicx of Pn�ject 3.
� CONDiTIONS
Tbis Amendment is st�ject to�e District'a sctnal pa+c�►isicm cf wa�er�the Phsse"A"and
. Phase`B"po�tions d�Pmje�t 3. In tl�e evmt that�e Diatri�ct is�mable to serv�e e�r P�sx"A"or
` Phage"B",as such service is�fiTrEher in this Ameadment,�if D�cveloper docs no�spply for
�service as o�rtli�d in s�tion 9(tj t'n�aad 9(tX'rii'�,tbis Ame�dm�t aball b��r�oad. '
�
T7as Amendmeat is�ubgect�o LPA's�cd�al p�o�viaio�of water�o Phs9e`�'pa�tian�of Pmject
3. In the ev�nt tl�at I�PA is t�mmbde�o aecve P1�e`B;ss wch service is de�cnbed fvrt�ea in this
Amenam�t,or if�ev�loper does not appIy far sesvice as�lined'm section 9(fl Cn�,tbis A�endm .
r
€
AMEI�DMt�1TT0 SETT'LF.MBt�lT AC�tB�'I' -95- �
� �
�
£ •
�
. ,
� -� � `� i
� ' I
�
_; shall be void
'a
.
�
�
..� TL+�1LC i
i L'A��i/7
's
� Now th�erefore,the.Parties agra to the following .
I
ArticIe 3 ;
Se�tion 3(b)is rePia�xd in its eatirety by the following: '
� Ir�sm!l�ent P�►,rrurts LPA shall poy the Distrid the r
Orte Huru�ed and ��8sran of
F�y Ti�vtisand D�ilars(;I30,OD0)bi q�r�terly
3nstallma�s at O,x T irorrsmid TT�+o Ifinudred FI,�Yy Dnllars(�1,2S0.0/1) !
� Per 4uarter to be prdd ov�er 30yr.ars The q�m�ij►p�wfll be due '
� on Mr�cle 31.June 30,Septt»iber 30 mrd Diece�rber 31 of each yiear I
` comnre�ng with the f:rst quanterl3'P�ayme�t dtne o�t 1{�ch 31, 20U�/. '
� '
� Kfi�t�;.i� . ,._ . -: , ��e,ifie�o[:�'oi'tl�''1o'�or�o,�'
.�y�1,2��1�'���i�����P�j�. ,o��'�
F .
; 3���'irn`d�etir�'�&:�-.���`�����t•�,�.16tm�ch�31;2939.
3,
�
SCctiOn 3(C)is deleted.
E
fi
Artictc 9
� �
� N�w Sectioa 9(fl is added ia its entirety as�follows: '
k ,
; tfl Pratect 3�Phaaes�A"aod;�: 3echons S?(s)ttgu(e)shall apply III,
only to tbat ana]mflwn as Pt+o�ect 3 Phsae"C. As�o Prqe#3 Pheae
� "A"and Project 3 Pbaqe"B",as d�d hcnein,the p�rties agroe m t�e ��
a following: ,
k
� � �
� �
� r) The I?iatrict abatt p�o�ride water se�vice�o 103�3 and 4 of '
== Pro]ect 3(hea�in rcf+e�od to a�Pl�e"A�,s�d LPA witl se�vice lot 2 ��
r; (hea�ein refeac�ed to as Pbase"B'�. It is aaticip�bed tlmt the Dev�c�oper wilt �'�
:� use well water for Iot 1. I
`� � �
`} {u� It is aaticipated#h�t the Dis�ict wi11�e pt,pvic��ng�
� . service to�pp�ely 477"lock out �irflit�'in Phsse"A",ead LPA will II
� be�8�Pp�elY 123"lock o�t�mits"in Phas�`B", j
;
(ui) The Disttid�aU pruvid�wa.tcc far fire p�o�tectian fa�all of 'I
; Praject 3,Phases"A"aad"B". ;
� �
(iv) Tfae p�rties�eia agree t�st tl�e detail�of t}�e servi�es and I�',
� , benefi�thet$re bemg��te13'P��vY��t�d LPA
� respectiv�ely,to the Develaper�all bG fm�a defi�m�cp�rate '
� agreements aa3ong eachpatiy and the D�eloper. � �
,
: i
; -96- i
> A1V�t�IDI�N3'TO Sh`i'IY.L�M�TPAQ�EF.bEa�T!' �
; �
s
� i
,
:_.� - ' ;� �
IN oVITNESS Wf�REOF,the pa�ea}�e����,�a4 of fl�e date fast stated '
above.
30UTH TAHOE PUBF.IC UTILiTY DISTRICT
By:
�a�of : o �
AT`TEST:
By:•-. � - .
C1erk oft�e � •�� . -
Approved as to fam:
By:
Hat�& At�ays far So�ath Ta�oe Pablic
Utilit�r Diatrict
LAKESIDE PARK ASSOCIATIQN:
..
BY� � I� /rd
r •��1t�IIt
v
;:
ATTEST: �
B� 1
LPA
��`���----�---
. _, l.f _
B�: � �-�.� . .
rnce P.Grego,�Attor�ey atLaw �
�'' Attoraeq for Lslaeszde P�c As�ociatio�n
A�Dh�1T TO 3BTfLE1��8NT A�V�iT -9 7-