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SOUTH TAHOE PUBLIC UTILITY DISTRICT
_ _ ___ . __ _ _
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogeigesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 7, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:07 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Wallace, Sheehan
Excused: Director Jones
Staff: Brian Bartlett, Cliff Bartlett, Heidi Baugh, Tim Bledsoe, Shannon Cotulla, Cuz Cullen, Melonie
Guttry, Jim Hilton, Paul Hughes, Nancy Hussmann, Gary Kvistad, Tori Lenstrom, Donielle Morse, Tim
Rieger, Julie Ryan, Richard Solbrig, Chris Stanley, John Thiel
Guests: Jack Barnwell, Tahoe Daily Tribune, Tom Millham, Lake Tahoe Wildlife, Bruce Richards, Lake
Tahoe Wildlife, Wayne Vinciguerra, Vinciguerra Construction, Hal Cole, Thomas Haen, Thomas Haen
Construction Company, Pat Baginski, Tahoe Outdoor Living
CONSENT CALENDAR:
Moved Cefalu / Second Sheehan / Cefalu Yes / Sheehan Yes /Vogelgesang Yes /Jones Excused /
Wallace / Yes to approve the Consent Calendar as presented.
a. 2015 Water Meter Installation Project
(1) Authorized exception to bidding procedures as outlined in the Purchasing Policy for a sole
source purchase of standardized supplies; and (2) Authorized purchase of Sensus Meters and
Sensus radio-read units from Western Nevada Supply in the amount of $284,709.60.
b. Additional Temporary Water Educator
Approved contract with Blue Ribbon Personnel Services for one additional temporary Water
Educator, in the estimated amount of $19,000.
REGULAR BOARD MEETING MINUTES-May 7, 2015 PAGE -2
c. Luther Pass Power and Control Project
Approved proposal from the consultants, GHD, for engineering senrices in the amount
$235,994.
d. Diamond Vailey Ranch Borrow Site Reclamation
Accepted the cost proposal from Lumos and Associates, Inc., to provide professional
surveying senrices for the Diamond Valley Ranch Borrow Site.
e. Annual Software Support Costs for SCADA Software
Approved payment to E8�M Electric and Machinery, Inc., for SCADA Supervisory Control and
Data Acquisition (SCADA) software maintenance and support, in the amount of $19,763.78.
f. VantageCare Retirement Health Savings Plan
Adopted Resolution No. 2973-15 for the VantageCare Retirement Health Savings Plan
Amendment for Definition of Spouse.
g. Water Meter Project Application to the State Water Resources Control Board
Adopted Resolution No. 2974-15 and Resolution No. 2975-15 to the State Water Resources
Control Board for the meter installation project in support of Drinking Water State Revolving
Funds.
h. Diamond Valley Ranch Installment Sale Agreement
Approved Resolution No. 2976-15, the Diamond Valley Ranch Installment Sale Agreement of
the Board of Directors of the South Tahoe Public Utility District for the Diamond Vailey Irrigation
improvement Project.
i. Regular Board Meeting Minutes: April 16, 2015
Approve April 16, 2015 Minutes
ITEMS FOR BOARD ACTION:
a. 2015 Water Meter Installation Project-Staff gave an overview of the project and summarized
the three deviations in the bid and concluded the three deviations are unsubstantial. Staff's
recommendation is to waive the three minor irregularities and award to Vinciguerra
Construction. At 2:01 a protest was received from Thomas Haen Company and staff did not
have a chance to review it. Staff recommended pulling this item from the Agenda in order to
review and research the protest and proposed bringing this item back to the May 21 St Board
meeting. The Board agreed and no action was taken.
b. 2015 Fire Hydrant Service Expansion/Large Meter Replacement Project-Staff gave an
overview of the project. The apparent low bidder is White Rock Construction, with one minor
deviation which staff recommends waiving, and awarding the bid to White Rock Construction
in the amount of $854,671.
Moved Cefalu/ Second Sheehan/ Cefalu Yes / Vogelaesang Yes / Jones Excused / Sheehan
Yes/Wallace Yes to award the bid to the lowest responsive, responsible bidder, White Rock
Construction in the amount of $854,671.
REGULAR BOARD MEETING MINUTES-May 7, 2015 PAGE-3
c. Setting Sewer Capacity Charges-Staff reviewed the ad-hoc committee recommendation to
reduce the capacity charges and direction given by the Board at the last meeting.
Moved Cefalu / Second Vogelgesang / Cefalu Yes / Voael ey sang Yes /Jones Excused /
Sheehan Yes/Wallace Yes to approve Ordinance No. 560-15 re-establishing prior sewer
capacity charges, amending Administrative Code Section 4.5.7 and superseding Ordinance
No. 555-14 in its entirety.
d. State Mandated Emergency Water Conservation Regulations and Water Production
Requirement-Staff gave an overview of Resolution No. 2977-15. Items a through h, are
directly from the State Water Resources Control Board (SWRCB) regulations. Item i and Number
5 are staff recommendations. Staff provided history regarding landscape exemptions.
The District's target percentage is currently 28%, but there is work continuing to be done at the
State level on these regulations and there is a possibility that this target could be lowered. The
Board discussed items in the Resolution and reviewed the violation process with the first
violation being a warning, the second being a $100 fine, the third being a $250 fine, and the
forth being a $500 fine. Every year resets and starts again.
The Board received input from Tahoe Outdoor Living owner Pat Baginski on watering, turf
buyback and BMP issues. Richard Solbria stated additional money should be put into the turf
buyback program to help demonstrate conservation efforts. Item 5 could include wording
such as "as long as you utilize high efficiency no�les." This wording is covered under the
statement in the Resolution Item 5 "or as determined by the District to be in the best interest in
conserving water resources" and is sufficient. Staff will research implementing an inspection
fee to the Administration Code, which will be brought to the next Board Meeting.
The Board discussed Item i, and decided it would be amended to "The outdoor irrigation of all
vegetation including lawns and landscaping not utilizing drip or micro spray, is limited to 20
minutes per zone and may not occur between the hours of 6:00 a.m. to 6:00 p.m." Item e will
also be amended to read "The application of potable water to outdoor landscapes during
and within 48 hours after measurable precipitation; and,"
Moved Vogelgesang/ Second Sheehan / Cefalu Yes / Vogelgesang Yes / Jones Excused /
Sheehan Yes/ Wallace Yes to adopt Resolution No. 2977-15 with the minor modifications noted
authorizing the execution of the State Water Resources Control Board Emergency Water
Conservation Regulations and additional measures to meet the SWRCB water production
percentage reduction requirement.
e. Approve Payment of Claims
Moved Cefalu / Second Sheehan / Cefalu Yes / Vogelgesang Yes /Jones Excused / Sheehan
Yes / Wallace Yes to approve Payment of Claims in the amount of $1,240,020.92.
STANDING AND AD-HOC COMMIITEE REPORTS:
Nothing to report
I BOARD MEMBER REPORTS:
Director Wallace announced the Republican Women's Club asked him to speak at their meeting on
Tuesday, May 12t". If staff has anything to share, please email Wallace.
REGULAR BOARD MEETING MINUTES-May 7, 2015 PAGE -4
Director Wallace announced he wrote a letter to the city regarding the motel ordinance, which was
published online.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Richard Solbria reported he will be attending the budget meeting on Wednesday, May 13th. Staff
recently participated in a drought meeting to identify and share best practices.
GENERAL MANAGER REPORT:
Richard Solbriq reported there is a following up meeting scheduled for May 15th to discuss the City
MOU. Solbrig will provide an update at the May 21 St Board meeting.
STAFF/ATTORNEY REPORTS:
a. Financing Capacity Charges-staff reported the committee will reconvene to review details
of this potential financing plan once the details are determined.
b. Turf Buyback Program- Richard Solbri4 reported staff would like the Board to give direction to
staff to make a modification to the current budget and commit to an amount of $150,000 per
year for the next two years for the residential turf buyback program and $75,000 for the next
two years for the commercial/institutional turf buyback program. This is money that would be
in addition to any grant money that could be awarded to the District. Staff will make an effort
to track turf removal so it can be reported to the state. The funds to fund turf buyback would
come from the capital improvement program. The Board agreed with this direction.
c. San Juan Capistrano's Tiered Water Rates-Attorney Kvistad reported the appellate court
indicated there must be a rate study that analyzes each tiered rate. The next time there is a
rate study, the consultant hired will advise of the process on how to develop the rates based
on the tiered rate structure.
d. Sno Frozen Yogurt Update-Attorney Kvistad reported he received a letter from the attorney
representing Sno Frozen Yogurf. Kvistad responded to the letter indicating the capacity
charges were on the Agenda for today's meeting and were proposed to be lowered.
There was no Closed Session held and Richard Solbri4 reported the District received a request from
attorney Grego for a copy of the map attached to the 2007 LPA Agreement, which was provided.
ADJOURNMENT: 4:06 p.m.
^ Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the ard
South Tahoe Public Utility District