Minutes 04/16/2015 S�VTH TAHp�
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UTILITY D�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
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Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 16, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadouv Crest Drive, South Lake Tahoe, California.
ROLL CALL:
"�ard of Directors: President Vogelgesang, Directors Cefalu, Jones, Wallace, Sheehan
Staff: Ivo Bergsohn, Chris Stanley, Doug Van Gorden, Lynn Nolan, Chris Skelly, Ross Johnson,
Cliff Bartlett, Donielle Morse, Tim Bledsoe, John Thiel, Richard Solbrig, Paul Hughes, Shannon
Cotulla, Eileen Eidam, Gary Kvistad.
Guests: Kae Reed, Lake Tahoe News
Jack Barnwell, Tahoe Daily Tribune
CONSENT CALENDAR:
Moved Cefalu / Second Sheehan / Cefalu Yes / Sheehan Yes / Voaelgesan4 Yes / Jones Yes /
Wallace / Yes to approve the Consent Calendar as presented.
a. South Upper Truckee Well No. 3 Evaluation
Accept cost estimate from Carson Pump in the amount of �25,325 for pump column pipe
replacement and mechanical cleaning services for the South Upper Truckee Weil No. 3.
b. Regular Board Meeting Minutes: April 2, 2015
Approve April 2, 2015 Minutes
PRESENTATION
Sustainable Groundwater Manaqement Act
� Bergsohn and Gary Kvistad presented an overview of the planning process of the Groundwater
���anagement Plan and Groundwater Sustainability Plan, including key implementation dates.
REGULAR BOARD MEETING MINUTES-April 16, 2015 PAGE -2
"�cuum/Hydro Truck Demonstration
' andy Curtis provided an o�tside demonstration to the Board on how the Vocuum/Hydro Truck
operates and discussed its important role and many benefits to District operations. The current truck
was p�rchased in 1997 and since that time, new California Air Resources Board (CARB) requirements
have been implemented. The truck's diesel engine will no longer meet the CARB emission standards
effective Year 2017. Randy will be presenting a proposal within the next few weeks to the Board for
the purchase of a new truck.
a. Primary Clarifier 2/Aeration Basin 1 Rehabilitation Project-The existing diffuser system in
Aeration Basin 1 (ABl) is scheduled for replacement as part of the Primary Clarifier 2/Aeration
Basin 1 Rehabilitation Project. Staff seeks permission from the Board to authorize exception to
the bidding procedures as outline in the District's Purchasing Policy for Sole Brand/Sole Source
purchases and procure a Sanitaire fine-bubble, ceramic disk aeration system from Coombs-
Hopkins, the sole area vendor for the manufacturer.
Moved Cefalu / Second Wallace / Cefalu Yes / Wallace Yes / Vogelgesang Yes / Jones Yes /
Sheehan Yes to authorize exception to the bidding procedures as outlined in the District's
Purchasing Policy for Sole Brand /Sole Source Purchases and authorize procurement of a
Sanitaire fine-bubble ceramic disk diffuser system as a sole-source component of the PC2/AB1
Rehabilitation Project contract for the negotiated price of $1 13,560.
b. Primary Clarifier 2/Aeration Basin 1 Rehabilitation Project- John Thiel reported seven bids were
received at the April 15th bid opening and Farr Construction was the apparent low bidder with
no deviations identified.
Moved Cefalu / Second Vogelgesang / Cefalu Yes / Vogelaesang Yes / Jones Yes / Sheehan
Yes/ Wallace Yes to award bid to award bid to the lowest responsive, responsible bidder, Farr
Construction, in the amount of $1,364,756.
c. Governor's Water Proclamation- Richard Solbrig reported that the District is currently in the
35% Reduction Category from the State Water Resources Control Board (SWRCB). This
decision was based on yearly water production and gallons per capita per day usage. The
District recently submitted a letter in response citing extenuating circumstances of water
usage not directly related to the actual customer base served. If successful, the best case
scenario is the District will be placed in the 20% Reduction Category. Randy Vogelgesang
stated the need for the District to educate the public regarding the District's conservation
efforts and Solbrig stated a letter will be sent out. He also stated the District is inquiring about
more federal grants for the Turf Buy Back Program, the District's lobbyists in Sacramento are
working on our behalf, and watering lawns could be reduced to twice a week as well as
restricted to certain hours. Chris Stanley stated that, after conferring with Randy Curtis, he and
the other Underground Crew members would take the opportunity to educate the public as
they are out working in the community on a regular basis.
No Action Taken
REGULAR BOARD MEETING MINUTES -April 16, 2015 PAGE -3
d. Approve Payment of Claims
Moved Wallace / Second Cefalu / Cefalu Yes / Jones Yes / Vogelgesang Yes / Sheehan Yes /
Wallace Yes to approve Payment of Claims in the amount of $1,006,452.59.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Wallace reported the Capacity Charge Review Ad Hoc Committee met and recommends
that the Sewer Capacity Charge be reduced by 25%for both Residential and Commercial
construction. The Committee further recommends that financing over a 5-year period be made
available to Commercial customers if they are unable to pay the entire capacity fees up front.
Immediate revenue lost due to this 25% reduction will be approximately $200,000, however, it's the
Committee's hope that the decrease in fees will encourage more residential and commercial
development. Director Jim Jones stated his opposition to this proposal. Paul Hughes stated,
additionally, that the District was contacted by owners of four private wells that are contaminated.
These customers requested their welis be capped and they be allowed to become District
customers. Staff agreed this would be acceptable and would open up the offer to other owners
who have wells (who may be interested in becoming District customers but not necessarily because
their wells are contaminated).
BOARD MEMBER REPORTS:
Director Jones stated he will be attending the JPIA Meeting on May 4th as well as the ACWA
onference May 5'h through 8'h in Sacramento, CA. Director Vogelgesang asked Board members
,� let Melonie Guttry know which email address they would like used for District correspondence.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Direc#or Jim Jones reported that both he and Richard Solbrig attended the EI Dorado County Water
Agency meeting on April 8th.
GENERAL MANAGER REPORT:
Richard Solbrig reported he will be on vacation from April 20th through May 5tn.
STAFF/ATTORNEY REPORTS:
No report
ADJOURNMENT TO CLOSED SESSION: 4:30p.m.
RECONVENED TO OPEN SESSION: 4:55 p.m.
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for
conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the
States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of
Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa
Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the
ntral District of California.
No reaortable Board action.
REGULAR BOARD MEEIING MINUTES-April 16, 20]5 PAGE -4
� °i irsuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for
�nference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case
No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reportable Board action.
c. Pursuant to Section 54957.9(a) of the California Government Code, Closed Session may be held for
conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al.,
County of EI Dorado, Superior Court Case No. SC20010165.
No reportable Board action.
ADJOURNMENT: 4:55 p.m. �
<:
Randy Vogelgesang, Board President
� ��( South Tahoe Public Utility District
Eileen Ei am, Assistant Clerk of the Board
South Tahoe Public Utility District