Minutes 05/21/2015 ��VTH TAHOF
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Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 21, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Cliff Bartlett, Heidi Baugh, Ivo Bergsohn, Linda Brown, Dennis Cocking, Shannon Cotulla, Cuz
Cullen, Randy Curtis, Melonie Guttry, Debbie Henderson, Jim Hilton, Paul Hughes, Ross Johnson, Gary
Kvistad, Susan Rassmussen, Tim Rieger, Chris Skelly, Richard Solbrig, Chris Stanley, John Thiel, Phill
Tourney, Doug Van Gorden
Guests: Austin Vinciguerra, Casey Vinciguerra, Vinciguerra Construction; Jack Barnwell, Tahoe Daily
Tribune; Eric Schafer
CORRECTIONS TO THE AGENDA AND CONSENT CALENDAR:
Item 6C (2015 Water Meter Installation Project) is postponed to the June 4t" Board Meeting.
CONSENT CALENDAR:
Moved Cefalu /Second Sheehan/ Cefalu Yes / Jones Yes / Voael4esana Yes /Sheehan Yes /
Wallace Yes to approve the Consent Calendar as presented.
a. Diamond Valley Ranch Irrigation Improvement Project
Accepted the cost proposal from Hauge Brueck Associates to provide environmental
monitoring services for the Diamond Valley Ranch Irrigations Improvement Project- Phase 1.
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REGULAR BOARD MEETING MINUTES-May 21, 2015 PAGE-2
b. Primary Clarifier 2/Aeration Basin 1 Rehabilitation
Authorized Task Order Amendment 4C to HDR, Inc., in the amount of $68,555 for additional
engineering design, bidding and construction support services for the rehabilitation of Primary
Clarifier No. 2 and Aeration Basin No. 1 .
c. Labor Compliance Program Services
Approved Task Order No. 2 to Contractor Compliance and Monitoring, Inc., in an amount not
to exceed $15,000 for labor compliance consulting services.
d. Regular Board Meeting Minutes: May 7, 2015
Approved May 7, 2015 Minutes
ITEMS FOR BOARD ACTION:
a. Board Elections Process-The Board discussed the elections process and the possibility of
engaging more candidates if moving from election by seat number to greatest number of
votes districtwide. They listened to comments from staff and guests in addition to briefly
discussing term limits. The Board directed staff to publicize through local media the intent of
changing the District's current elections process and track feedback. The Board will also talk
with community members to receive feedback on the subject. This item will be brought back
to a future meeting for consideration.
b. Luther Pass Pump Rebuild Casing Purchase-Staff gave an overview of the current pump,
which was installed in 1969. Yesterday afternoon there were power outages causing
complications and the disk that holds the seal to prevent any backflow broke into four pieces.
The company that builds these disks is out of business, which means a new piece will need to
be fabricated by staff in order to repair it. Staff gave kudos to the pumps crew for having the
skills to fabricate this new piece.
Moved Cefalu /Second Wallace / Cefalu Yes / Jones Yes / Vogelgesang Yes /Sheehan Yes/
Wallace Yes to (1) Authorize exception to competitive bid in the Purchasing Policy since the
requested service and materials can only be obtained from Flowserve Pump Division, and the
sole source is necessary and in the best interest of the District; and (2) Approve proposal and
purchase from Flowserve Pump Division, for both the rebuild and the pump casing, for the
Luther Pass Pump Station Pump #4, in the amount of $287,1 17.78 including tax. Director Jones
commented that this is an unbudgeted item.
c. 2015 Water Meter Installation Project-This item was postponed to the June 4t" Board meeting.
d. Watering Exemption Inspection Fee-Staff gave an overview of the proposed Ordinance. The
Board received a guest comment suggesting they give Tahoe Regional Planning Agency
some conservation guidelines in order to assist with these efforts.
Moved Sheehan / Second Cefalu / Cefalu Yes / Jones Yes / Vogelgesang Yes /Sheehan
Yes/ Wallace Yes to approve Ordinance No. 561-15 of the South Tahoe Public Utility District
adding Section 3.1 .56 "Watering Exemption Inspection Fee" to the Administrative Code.
e. Fiscal Year 2015/16 Water and Sewer Service Charge Rates - Staff reviewed the Proposition 218
process which took place in 2014, with a five year rate increase implementation schedule. This
schedule includes a water senrice charge increase of 6.5% annually and a sewer service
REGULAR BOARD MEETING MINUTES-May 21, 2015 PAGE-3
charge rate increase of 6.0% annually to fund the 2015/16 water capital improvement plan
and operating budget of the Water and Sewer Enterprise Funds. This is the second year of the
five year increase and each year requires Board approval before the increase can be
implemented. Director Jones reported he does not support the increase as he doesn't feel it is
enough. The Board discussed the budget and rate increases being proposed. The Board
listened to a guest comment in support of the rate increases.
Moved Voyelgesang / Second Sheehan / Cefalu Yes / Jones No / Vogelgesang Yes /
Sheehan Yes /Wallace Yes to adopt Resolution No. 2978-15 confirming the water and sewer
service charge rates for Fiscal Year 2015/16.
f. Fiscal Year 2015/16 Sewer Enterprise Fund Budget
Moved Vogelgesang / Second Sheehan / Cefalu Yes / Jones No / Vogelgesang Yes /
Sheehan Yes / Wallace Yes to adopt Resolution No. 2979-15 adopting the Fiscal Year 2015/16
Sewer Enterprise Fund Budget, and authorize staff to incorporate any adjustments or changes
necessary as a result of Board action.
g. Fiscal Year 2015/16 Water Enterprise Fund Budget
Moved Vogel ey sang / Second Sheehan / Cefalu Yes / Jones No / Vogelgesang Yes /
Sheehan Yes / Wallace Yes to adopt Resolution No. 2980-15 adopting the Fiscal Year 2015/16
Water Enterprise Fund Budget and authorize staff to incorporate any adjustments or changes
necessary as a result of Board action.
h. Approve Payment of Claims
Moved Wallace / Second Cefalu / Cefalu Yes / Jones Yes / Vogelgesang Yes / Sheehan Yes
/ Wallace Yes to approve Payment of Claims in the amount of $982,629.07.
STANDING AND AD-HOC COMMIITEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Director Jones reported he attended the ACWA Conference in Sacramento the week of May 4t" and
gave a brief on the conference and sessions he attended.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones reported he and Solbrig attended a meeting on Wednesday, May 13'" and the
budget has been approved including $330,000 in funding for STPUD projects.
GENERAL MANAGER REPORT:
Richard Solbriq reported on the following:
• The Public Outreach Committee will be reviewing a draft website design in the next couple
of weeks.
• The new water conservation regulations are updated on the District website and a
postcard is being mailed to all STPUD customers to outline the new regulations. This same
information will be printed on flyers and distributed to crews to hand out while working on
site.
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REGULAR BOARD MEETING MINUTES-May 21, 2015 PAGE-4
• Several service club presentations are scheduled and staff presented to the LTCC Board of
Directors on May 12'h.
• Save the date for July 15th - A symposium is being planned at the District to discuss the fire
partnership. Solbrig will be sure the City is invited.
• Solbrig and Hughes had a meeting with Nancy Kerry last Friday and the City is not
interested in renewing the water MOU.
• Water conservation update: Staff reported that the District has until the end of the month
to provide a per capita calculation adjustment to the SWRCB. Staff is also developing a
response regarding the sustainability of our current groundwater.
• Solbrig recentiy received a call from Senator Gaines' office indicating that they are
diligently working on the District's behalf regarding the water meter loan.
• Staff gave an update on legislative meetings attended on May 20'n.
Director Wallace reported there are new City Council members who are unfamiliar with the
relationship between the District and the City and that this relationship needs to be developed.
STAFF/ATTORNEY REPORTS:
a. SAG Committee Update-Staff distributed a SAG Committee Agenda dated April 22nd and
discussed the focus of the committee. The next meeting is scheduled for September and the
Board is invited to attend.
BREAK AND ADJOURNMENT TO CLOSED SESSION: 4:05 p.m.
RECONVENED TO OPEN SESSION: 4:46 p.m.
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing
Litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs.
South Tahoe Public Utility District (Filed 10/22/12).
No reportable Board action
b. Pursuant to Section 54957.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park
Association, et al., County of EI Dorado, Superior Court Case No. SC20010165.
No reportable Board action
ADJOURNMENT: 4:46 p.m. -�
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Randy Vogelgesang, Board President
° South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District