Minutes 06/04/2015 ��VTH TANOF
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UTILI7'Y a P�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla,Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 4, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Shannon Cotulla, Melonie Guttry, Paul Hughes, Gary Kvistad, Susan Rasmussen, Richard Solbrig,
John Thiel, Phill Tourney, Chris Skelly, Susan Rasm�ssen, Chris Stanley, Randy Curtis, Tim Bledsoe, Linda
Brown, Aaron Zook, Theresa Sherman, Trevor Coolidge, Tori Lendstrom, Debbie Henderson, Dennis
Cocking
Guests: Doyle Radford, Jr., Doyle Radford, Sr., Laborer's Local 185; Austin Vinciguerra, Casey
Vinciguerra, Wayne Vinciguerra, Vinciguerra Construction; Thomas Haen, Thomas Haen Construction,
Inc.; various members of Laborer's Local Union 185 and Vinciguerra Construction
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Staff reported action is requested on the 2015 Luther Pass Pump Station Control Project prior to the
next regular Board meeting because waiting another two weeks could delay the project from being
complete this year due to the shorf construction season. This item came to the attention of District
staff less than 72 hours prior to the June 4th regular Board meeting. Adding Item 7 d to the Agenda
requires a 4/5 vote of the Board of Directors.
Moved Vo4elaesang /Second Wallace / Cefalu Yes / Jones Yes / Voqelqesan4 Yes /Sheehan Yes /
Wallace Yes to add Action Item 7 d regarding the 2015 Luther Pass Pump Station Control Project to
the Agenda.
CONSENT CALENDAR:
Moved Cefalu / Second Sheehan / Cefalu Yes / Jones Yes /Vogel4esang Yes / Sheehan Yes /
Wallace Yes to approve the Consent Calendar as presented.
REGULAR BOARD MEETING MINUTES-June 4, 2015 PAGE-2
a. 2015 Fire Hydrant Service Expansion/Large Meter Replacement Project
(1) Standardized American Flow Control, Waterous (Model # WB 67-250-DDP) Fire Hydrant; (2)
Standardize AVK Series 27, Nostalgic Style Fire Hydrant; and, (3) Authorized staff to advertise for
bids.
b. Polymer Contract Renewal
Authorized one year renewal option of polymer contract with Polydyne, Inc., in the estimated
amount of$128,304.
c. Annual Software Support Costs for Utility Billing Software
Approved annual contract with Springbrook Software, Inc., for utility billing software
maintenance and support, in the amount of$25,108.41.
d. Sewer Enterprise 2015-16 Appropriations Subject to Limitation
Adopted Resolution No. 2981-15 setting the limitation on appropriations for Fiscal Year 2015-16.
e. Uniform Allowance - Pensionable Compensation
Adopted Resolution No. 2982-15 for uniform aliowance contributions to the California Public
Employees' Retirement System.
f. Regular Board Meeting Minutes: May 21, 2015
Approved May 21, 2015 Minutes
PRESENTATION
President Vogelqesanq presented the Governance Finance Officers Certificate of Achievement for
Excellence in Financial Reporting to the Finance Department for the fiscal year ending June 30, 2014.
The District has received this award for 20 consecutive years and the Board congratulated staff.
ITEMS FOR BOARD ACTION:
a. Board Elections Process - President Voqelqesanq gave an overview of changes to the Board
Elections process and reported that he has received positive feedback about the potential
change. The Board discussed the comments they have received and there were no
comments received from the public at the Board meeting. This item will be brought forward for
approval on the next regular Board Agenda.
b. 2015 Water Meter Installation Project-Staff gave an overview of the project bid process, the
protest that was received and research that has been complete regarding labor
classifications through the Department of Industrial Relations. Staff recommends rejecting the
bid protest, waive the three minor irregularities, and award the bid to Vinciguerra Construction
as the lowest responsive, responsible bidder. The Board asked questions of staff and discussed
prevailing wages from past projects. The Board listened to numerous comments from the
audience.
Moved Cefalu/Second Sheehan/ Cefalu Yes /Jones No / Voqelgesan4 No /Sheehan Yes/
Wallace No to reject all bids. The motion was not passed.
Moved Wallace /Second Jones / Cefalu No / Jones Yes / Vogelaesanq Yes /Sheehan Yes/
Wallace Yes to reject the bid protest by Thomas Haen Company, Inc.
REGULAR BOARD MEETING MINUTES-June 4, 2015 PAGE-3
Moved Wallace /Second Jones /Cefalu No /Jones Yes / Vogelcaesanq Yes /Sheehan Yes/
Wallace Yes to (1) Waive the three irregularities in the Vinciguerra Construction bid as minor
and immaterial; and (2) award the 2015 Water Meter Installation Project to Vinciguerra
Construction as the lowest responsive and responsible bidder in the amount of$2,045,300.
c. Approve Payment of Claims
Moved Sheehan/Second Cefalu/ Cefalu Yes / Jones Yes / Vogelgesang Yes / Sheehan Yes /
Wallace Yes to approve Payment of Ciaims in the amount of$689,744.65.
d. 2015 Luther Pass Pump Station Power and Control Project-Staff gave an overview of the bid
process and the technicai difficulties experienced with Planet Bids. Given the technical
difficulties and large discrepancy between the low and high bidder, staff recommends
rejecting al� bids and rebidding the project. Staff gave an update on the Luther Pass Pump
Station Control Valve #3, recently repaired. The Board offered kudos to the pumps crew for
machining the needed parts and working through the weekend to get this valve back online.
Control Valve #4 is now in need of attention, which is being rebuilt.
Moved Voaelqesanq / Second Sheehan / Cefalu Yes / Jones Yes /Vogelgesang Yes /
Sheehan Yes /Wallace Yes to (1) Reject all bids received for the 2015 Luther Pass Pump
Station Power and Control Project; and, (2) Authorize Staff to rebid the 2015 Luther Pass Pump
Station Power and Control Project.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Wallace reported the Ad-Hoc Capacity Charge Review Committee met to review charges,
which will continue to be developed for future Board consideration.
BOARD MEMBER REPORTS:
Director Wallace reporfed he received comments from South Lake Tahoe City Council Members
regarding the motel Ordinance recently passed and how it relates to STPUD. The District customer
service manager will provide more information to City Council Members.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Nothing to report.
GENERAL MANAGER REPORT:
Richard Solbria reported on several items:
• Deb Howard 8� Company toured the Waste Water Treatment Plant on Friday to learn more
about conservation and the District.
• Water Conservation postcards were mailed last week, indicating the new restrictions
adopted by Board Resolution.
• Save the Date for a workshop on July 15t" regarding the Fire Partnership and headwaters.
• Budget Trailer Bill 825, Water System Consolidation, has been introduced and a flood of
protest letters have been sent to legislators from various agencies including STPUD.
• The District will be presenting at South Lake Tahoe Rotary on September 9tn,
STAFF/ATTORNEY REPORTS:
Trevor Coolidge, new associate engineer, formerly of the City of South Lake Tahoe was introduced.
REGULAR BOARD MEETING MINUTES-June 4, 2015 PAGE-4
Staff reporfed the water meter loan issue has been resolved, but the interest rate issue has not.
THERE WAS NO CLOSED SESSION
ADJOURNMENT: 3:47 p.m. //�
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Randy Vogelgesang, Board President
` South Tahoe Public Utility District
Melonie Guttry, Clerk of the oard
South Tahoe Public Utility District