Minutes 06/18/2015 yo�TH raHoF
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IITILITY D�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla,Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 18, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Paul Hughes, Richard Solbrig, Randy Curtis, Jim Hilton, Tim Bledsoe, Ken Phillips, Donielle Morse,
Cuz Cullen, Linda Brown, Brian Bartlett, Shannon Cotulla, Ivo Bergsohn, Gary Kvistad, Eileen Eidam
CONSENT CALENDAR:
Moved Cefalu /Second Sheehan / Cefalu Yes /Jones Yes / Vo4elqesang Yes / Sheehan Yes /
Wallace Yes to approve the Consent Calendar as presented.
a. ASPHALT PATCH PAVING
(Randy Curtis, Manager of Field Operations)
Award bid to the lowest responsive, responsible bidder, Superior Asphalt Maintenance, for
asphalt patching services, in the amount of$130,843.
b. TEMPORARY HELP FOR INFORMATION TECHNOLOGY DEPARTMENT
(Ken Phillips, Information Technology Manager)
Approve renewal of contract with Blue Ribbon Personnel Services for a temporary Special
Projects Technician in the amount of $25,685.
c. 2015-16 BULK SODIUM HYPOCHLORITE SUPPLIES
(Ross Johnson,Manager of Plant Operations; Linda Brown, Purchasing Agent)
Award bid to the lowest responsive, responsible bidder, Sierra Chemical Company, in the
estimated amount of$65,556.
d. REGULAR BOARD MEETING MINUTES: June 4, 2015
(Melonie Guttry, F�cecutive Services Manager/Clerk of the Board)
Approve June 4, 2015 Minutes
REGULAR BOARD MEETING MINUTES-June 18, 2015 PAGE-2
ITEMS FOR BOARD ACTION
a. Board Elections Process (nneionie�uttry, Executive Services Manager/Board Clerk)-Richard Solbrig stated
the District had not received any formal feedback or comments regarding the change to the
elections process and Director Vogelgesang stated he had received a few positive responses.
Moved Wallace /Second Jones / Cefalu Yes /Jones Yes / Voqelgesang Yes / Sheehan Yes/
Wallace Yes to Approve Ordinance No. 562-15 providing that candidates for directors at-large
need not designate a numbered office, but rather require that the candidates receiving the
greatest number of votes districtwide as there are Directors to be elected shall be elected to
the District's Board of Directors.
B. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Vogelgesanq/ Cefalu Yes /Jones Yes /Wallace Yes / Sheehan Yes /
Voqelqesang Yes to approve Payment of Claims in the amount of$1,081,606.78.
STANDING AND AD-HOC COMMITTEE REPORTS:
No reports
BOARD MEMBER REPORTS:
- Director Jim Jones stated the Headwaters Group will host a two- day workshop in Placer
County in July. The Group is also in the process of forming a coalition, the California Forest
Watershed Alliance, which will be comprised of many rural counties associations
throughout the State and has received positive, bi-partisan support from federal
representatives in Washington, DC.
- Director Jones mentioned upcoming Senate Bill 88. Richard Solbrig discussed the
ramifications to the District if this bill passes. If it passes, the District could be forced to
acquire Lukins Water Company if the California State Water Board deemed this
appropriate action, additionally allowing the California State Water Board the authority to
decide the fair market value and the financial impact to the District.
- Director Duane Wallace mentioned the City of South Lake Tahoe's Small Room Ordinance
and their assumption that there would be no sewer unit charges due to rooms having only
a small sink and microwave. The District will complete a final inspection of this project and
will determine whether sewer unit charges would apply or not.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones stated the EI Dorado County Water Agency approved the budget and it will be
presented at a Public Hearing next month. Anticipating no changes, the District will receive
approximately$325,000. The EI Dorado County Water Agency has also set aside $500,000 for
undesignated or unassigned distribution of which the District could be a recipient of a portion of
these monies.
REGULAR BOARD MEETING MINUTES-June 18, 2015 PAGE-3
GENERAL MANAGER REPORT:
Mr. Richard Solbrig reported on the following:
- Followed up with Ken Payne, who offered his services in communicating with Sacramento and
Bay Area legislators, for lobbying assistance in obtaining drought emergency funding.
- Stated he and Mr. Paul Hughes made recent presentations to the Soroptimist Internotional
Group of South Lake Tahoe and the South Lake Tahoe Chamber Board Meeting, discussing
water conservation and current state mandates.
- There is a workshop at the District in the Board Room on July 15t" regarding Headwater issues,
firefighting water infrastructure and water supply.
- The District received an invitation to parficipate in the Western Governors Drought Forum on
Tuesday, June 23�d, at Sierra Nevada College, with a hosted reception by Governor Brian
Sandoval to follow. Director Jones expressed interest in attending.
- Liberty Utilities is proposing a 17% increase across the board for all rate classes. The District is
part of the A3 group of utility customers who will, once again, hire a consultant to analyze the
rate increase proposal to ensure it's fair and equitable compared to other rate classes.
STAFF/ATTORNEY REPORTS: ,
- Mr. Shannon Cotulla reporfed on the Diamond Valley Ranch Irrigation Improvement Project
Contractor Pre-Qualification Contract. Due to the specialize nature of this project and the
many components involved, the District issued a mandatory pre-qualification requirement in
2011 and again in 2014. Sierra Mountain Construction Company did not apply for pre-
qualification in 2011 and has now challenged the process as they want the opportunity to bid
on this project. They have contacted the California State Water Board and the SRF
representatives, questioning the validity of the process of this project. Mr. Gary Kvistad
submitted a letter defending this process and contacted the California State Water Board
attorney, and is confident this will suffice and put the issue to rest.
- Mr. Kvistad stated that Douglas County approached the District inquiring about a possible
intertie with the District in the event of an emergency. They also inquired about a mutual aid
agreement between both entities to ensure that, in the event of an emergency, efforts could
be easily joined in sharing employees, equipment and resources. The District is supportive of
both and is putting together a response to their requests.
- Mr. Paul Hughes recommended appointing an ad hoc committee to discuss implications
regarding metering multi-family developments that will take place over the next few years.
President Vogelgesang asked Directors' Wallace and Cefalu to participate on this Committee.
ADJOURNMENT TO CLOSED SESSION: 3:00 pm
RECONVENED TO OPEN SESSION: 3:15 p.m.
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation
re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public
Utility DistriCt (Filed 10/22/12).
No reaortable Board action.
REGULAR BOARD MEETING MINUTES-June 18, 2015 PAGE-4
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for
conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al.,
County of EI Dorado, Superior Courf Case No. SC20010165.
No re�ortable Board action.
ADJOURNMENT: 3:15 p.m.
Rondy Vogelgesang, Board President
South Tahoe Public Utility District
Eileen Eidam, Assistant Clerk of the Board
South Tahoe Public Utility District
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