Minutes 07/02/2015 ��uTH TAMp�
_ ---„�;�,�
e�
A(�e��r ' 19 5 0 ' �P�j
�L��a•
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 2, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Cliff Bartlett, Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Chris Stanley, Doug
Van Gorden, Randy Curtis, Lynn Nolan, Ross Johnson, John Thiel, Brian Bartlett, Jim Hilton, Debbie
Henderson
Guests: Jack Barnwell, Tahoe Daily Tribune, Clark Vellis, Attorney, Brownstein Hyatt Farber Schreck
CONSENT CALENDAR:
Consent �tem 4b (Annual Adoption of Statement of Investment Policy) was brought forward for
discussion prior to Board Action.
Moved Wallace /Second Cefalu / Cefalu Yes / Jones Yes / Vogelcaesan4 Yes /Sheehan Yes /
Wallace Yes to approve the Consent Calendar minus Consent Item 4b.
a. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM MICHELLE
SCHEUMEISTER
(Tim Bledsoe,Manager of Customer Service)
Rejected claim
b. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
See Consent Item brought forward
c. RESOLUTION NO. 2984-15 FOR BUREAU OF RECLAMATION DROUGHT FUNDING
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 2984-15 approving grant funding for the Advanced Metering
Infrastructure System.
REGULAR BOARD MEETING MINUTES-July 2, 2015 PAGE-2
d. REGULAR BOARD MEETING MINUTES: June 18. 2015
(Eileen Eidam, Assistant Clerk of the Board)
Approved June 18, 2015 Minutes
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION/SEPARATE BOARD ACTION:
Annual Adoption of Statement of Investment Policy-Staff reviewed the investment policy process
and explained the services provided by Public Financial Management (PFM) in accordance with the
California Code, ensuring compliance. Director Wallace requested staff consider sending a memo to
the finance committee outlining investment changes on a quarterly basis or when a major change is
taking place. Staff will make this change to the finance committee to do list.
Moved Wallace /Second Cefalu / Cefalu Yes / Jones Yes / Voqelqesanq Yes /Sheehan Yes/
Wallace Yes to adopt Resolution No. 2983-15, superseding Resolution No. 2954-14.
ITEMS FOR BOARD ACTION
a. Hydro Excavating/Vacuum Truck Bid, Underground Repair Water (Randy curtis, Manager of Field
O erations�Cliff Bartlett E i m -
p , , qu p ent Repair Supervisor) Staff provided an overview of the purpose for the
hydro excavating/vacuum truck. Staff is planning to list the District's current hydro excavating
truck on a public surplus bid site to track how much income it could produce, rather than using
it for trade-in value.
Moved Jones /Second Sheehan / Cefalu Yes / Jones Yes /Vo4ei4esanq Yes / Sheehan Yes/
Wallace Yes to authorize staff to advertise for bids for a hydro excavating/vacuum truck.
b. Bid Protest to Contractor Pre-Qualification Process - Diamond Valley Ranch Irrigation
Improvement Project (snannon �. cotu��a, Assistant General Manager) -Staff provided an overview of
the protest received on the Diamond Valley Ranch contractor pre-qualification process. Staff
recommends rejecting the protest.
Moved Sheehan /Second Cefalu / Cefalu Yes /Jones Yes /Wallace Yes /Sheehan Yes /
Voqelqesanq Yes to reject the protest by Sierra Mountain Construction, Inc. to the pre-
qualification process for the Diamond Valley Ranch Irrigation Improvement Project.
c. Approve Payment of Claims (�ebbie Henderson, Accounting Manager)
Moved Wallace / Second Sheehan / Cefalu Yes /Jones Yes / Wallace Yes /Sheehan Yes /
Vogelgesanq Yes to approve Payment of Claims in the amount of$1,232,226.23.
STANDING AND AD-HOC COMMITTEE REPORTS: Staff reporfed that the ad-hoc metering for multi-
family developments committee is planning to hold a meeting soon.
BOARD MEMBER REPORTS: Nothing to report.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones reported Ken Payne, Acting General Manager of EI Dorado County Water Agency
(EDCWA), participated in a site visit of the District on July l st and staff led him on a tour of several
projects. EDCWA is holding a public hearing and formal approval of their budget on July 15th.
REGULAR BOARD MEETING MINUTES-July 2, 2015 PAGE-3
GENERAL MANAGER REPORT:
Richard Solbriq reported on several items:
• The Wildfire Forum is scheduled for July 15'h at the District beginning at 9 a.m.
• SB 88, the Water Consolidation Bili passed, which puts the state in control of forcing
consolidation between small and larger water companies. The triggering event is when the
small water company applies for funding for tank treatment, which Lukins recently did.
• Gave an update on the Western Governor's Drought Forum he attended on June 23�d.
• Solbrig and Hughes have given several presentations to locai service clubs and the chamber.
• The District surpassed the state mandated goal of 20%for water conservation in June by
conserving 24.6% compared to June of 2013. This percentage is cumulative, so the 4.6%will
carry forward to July. Solbrig highlighted the work of Donielle Morse and her staff in the water
conservation department. Total water complaints received to date - 80; violations issued -155
(125 residential, 30 commercial) with zero fines given. There have been some community
complaints regarding lost landscaping and hours allowed for irrigation.
STAFF/ATTORNEY REPORTS: Nothing to report.
ADJOURNMENT TO CLOSED SESSION: 2:44 pm
RECONVENED TO OPEN SESSION: 3:38 p.m.
a. Pursuant to Section 54956.9(a) of the California Government code, Ciosed Session may be held for
conference with legal counsel regarding existing litigation: EI Dorado County Superior Courf Case
SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District.
b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for
conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the
States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of
Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa
Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the
Central District of California.
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for
conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case
No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
d. Pursuant to Section 54956.9(b) of the California Government Code, Closed Session may be held for a
conterence with legal counsel.
No re�ortable Board action.
ADJOURNMENT: 3:38 p.m.
Randy Vogelgesang, Board President
� South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District