Minutes 07/16/2015 yOUTH TqNO�
__ - - ..��
e�
'�lie��e• . �s s o • ��,
V77LITY D�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla,Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 16, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Brian Bartlett, Ivo Bergsohn, Nancy Hussmann, Paul Hughes, Richard Solbrig, Shannon Cotulla,
Gary Kvistad, Melonie Guttry, Jim Hilton, Tim Bledsoe, Liz Kaufmann, Ken Phillips, Linda Brown, Chris
Stanley, Julie Ryan, Randy Curtis, Steve Caswell, Tori Lenstrom
Guests: Jack Barnwell, Tahoe Daily Tribune Reporfer
CORRECTION TO CALENDAR:
President Vogelaesana announced a correction to Consent Calendar Item 4 e-Cost of Living
Adjustments, a minor correction to the salary schedule.
CONSENT CALENDAR:
Moved Wallace /Second Sheehan / Cefalu Yes /Jones Yes / Voaelaesanq Yes /Sheehan Yes/
Wallace Yes to approve the Consent Calendar with the change as presented.
a. 2015 LUTHER PASS PUMP STATION POWER AND CONTROL PROJECT
(Julie Ryan, Principal Engineer)
(1) Authorized staff to enter into an agreement with Liberty Utilities to relocate the primary
metering location at Luther Pass Pump Station; and, (2) Authorized payment to Liberfy Energy
in the amount $31,631 for the work.
b. ENGINEERING INTERNS
(Julie Ryan, Principal Engineer)
Extended existing contract with Blue Ribbon Temporary Personnel for two engineering student
interns, in an amount not to exceed $65,000.
REGULAR BOARD MEETING MINUTES-July 16, 2015 PAGE-2
c. COMPUTER EQUIPMENT FOR FISCAL YEAR 2015-16
(Chris Skelly, Network/Telecom Systems Administrator)
Authorized purchase of budgeted computers 8� equipment for the estimated amount of
$60,600 (including tax).
d. TALLAC CREEK SEWER CROSSING
(Ivo Bergsohn, Hydrogeologist)
Accepted the cost proposal from InSite Land Sunreys for an amount not to exceed $6,000, to
provide professional land survey services for the Tallac Creek Sewer Line Protection Project.
e. COST OF LIVING ADJUSTMENTS- UNION 8� MANAGEMENT STAFF
(Nancy Hussmann, Human Resources Director)
Approved cost of living adjustments of 2% for Union and Management staff, per previously
negotiated Memorandums of Understanding.
f. PRIMARY CLARIFIER 2 /AERATION BASIN 1 REHABILITATION
(John Thiel, Engineering Department Manager)
Authorized Task Order No. 8 to Bay Area Coating Cons�ltants for coating inspection and
testing services in an amount not to exceed $33,800.
g. REGULAR BOARD MEETING MINUTES: Julv 2 2015
(Melonie Guttry, F�cecutive Services Manager/Clerk of the Board)
Approved July 2, 2015, Minutes
ITEMS FOR BOARD ACTION
a. Unpaid Delinquent Accounts for Sewer, Water and/or Street Lighting (rim aiedsoe, Customer Service
nnanager)-Staff gave a report on the unpaid delinquent accounts for sewer, water and street
lighting. The list distributed to the Board may not have accounts added once approved today,
but accounts can be removed if they are paid before August 10, 2015. This list will remain at the
District until August l Oth, at which time it will be turned over to EI Dorado County.
The Public Hearing was opened at 2:35 p.m. to receive public comments and protests regarding
the list of delinquent accounts. The Public Hearing was closed at 2:36 p.m.
Moved Cefalu /Second Sheehan /Cefalu Yes /Jones Yes /Voqelgesana Yes /Sheehan Yes/
Wallace Yes to (1) approve the list of delinquent accounts; and, (2) adopt Resolution No. 2985-
15, authorizing the list of delinquent accounts to be added to the 2015/16 EI Dorado County Tax
Assessor's Roll.
b. Diamond Valley Ranch Irrigation Improvement Project- Phase 1 (ivo Bergsor,n, Hydrogeologist) -
staff gave a PowerPoint presentation regarding the Diamond Valley Ranch Irrigation
Improvement Project including a brief history of the ranch. Staff further provided an overview
of the bid process and recommended waiving the minor bid deviations, awarding the
contract to Thomas Haen Company in the amount of$8,340,091.75, covering the base bid
and Alternates #1, #2 and #4.
Moved Voaelqesanq/Second Jones / Cefalu Yes /Jones Yes /Wallace Yes /Sheehan Yes /
Voqelgesana Yes to award the contract to lowest responsive, responsible bidder, Thomas
Haen Company in the amount of $8,340,091.75 base bid and Alternates #1, #2 and #4.
REGULAR BOARD MEETING MINUTES-July 16, 2015 PAGE-3
c. Groundwater Management Plan (ivo Bergsonn, HydrogeoiogistJ-The Public Hearing was opened
at 2:38 p.m. to receive public comments and protests regarding the District's election to
become the designated Groundwater Sustainability Agency (GSA), pursuant to the
Sustainable Groundwater Management Act, for the Tahoe Valley South (TVS) Groundwater
Basin. Staff presented a PowerPoint presentation and gave an ovenriew of the Groundwater
Management Plan. Staff reported a GSA is: One or more local agencies that have water
supply, water management or land use responsibilities overlying a groundwater basin. GSA's
are responsible for:
• Completing a Groundwater Sustainability Plan (GSP)
• Developing a groundwater sustainability program
• Implementing the groundwater sustainability program to achieve sustainable groundwater
management by January 31, 2020 (critically over-drafted) or January 31, 2022 (High or
medium priority basins)
• Must be formed by June 30, 2017
GSA Election Requires:
• Notice to convene a Public Hearing -This Notice of Public Hearing was posted in the
Tahoe Daily Tribune on July 1 St and 8'h
• Adopt a Resolution electing to serve as GSA
• Submit a Notice of Intent to the Department of Water Resources (DWR)
• Ninety day waiting period following DRW posting for Notice of Intent
Next Steps Include:
• Preparing a Notice of Intent to DWR
• Consider the interests of all beneficial users and users of groundwater in the TVS Basin
• Maintain a list of individuals interested in receiving notices regarding preparation of GSP
• Define the scope and authorities of GSA appropriate to manage the TVS Basin and comply
with the Sustainable Groundwater Management Act
• Develop any new Bylaws, Ordinances, or new authorities needed to implement the GSP
• Develop the Groundwater Sustainability Plan (GSP)
• Reporf to the Board on a regular basis about the progress toward developing the GSP
Director Wallace asked what the enforcement of a GSA might look like. Staff responded these
would be addressed in the policies of the GSA. The Board discussed the positives and
negatives of becoming a GSA.
The Public Hearing was closed at 2:59 p.m.
Moved Jones /Second Sheehan / Cefalu Yes / Jones Yes /Wallace No / Sheehan Yes /
Vos�el eg_ sang Yes to adopt Resolution No. 2986-15 electing the South Tahoe Public Utility
District as the Groundwater Sustainability Agency for the Tahoe Valley South Basin Pursuant to
the Sustainable Groundwater Management Act, changing the Resolution wording in Sections
2, 4, and 5, substituting "staff" in place of "General Manager."
d. Truckee Marsh Sewer Facilities Protection Project �ivo Bergsonn, Hydrogeoiog�st� Staff gave an
overview of the Project and Change Order No. 1 (Year 2).
Moved Cefalu /Second Sheehan/ Cefalu Yes / Jones Yes /Wallace Yes /Sheehan Yes /
Voqelaesang Yes to approve Change Order No. 1 (Year 2) to VB�C Construction, Inc., for Year
2 Improvements.
REGULAR BOARD MEETING MINUTES-July 16, 2015 PAGE-4
e. Fire Hydrant-6" Lines Project (Randy curtis, Manager of Field Operations and Julie Ryan, Principal Engineer)
Staff gave an overview of the project.
Moved Wallace /Second Jones / Cefalu Yes /Jones Yes /Wallace Yes /Sheehan Yes /
Voaelgesanc Yes to award the contract to the lowest responsive, responsible bidder,
Ferguson Waterworks, in the amount of$122,683.68.
f. Sierra Tract Phase 3/4 Erosion Control Project (�u�ie Ryan, Principal Engineer) -Staff gave an OveNleW
of the project and the reimbursement agreement with the City of South Lake Tahoe.
Moved Cefalu /Second Sheehan / Cefalu Yes /Jones Yes /Wallace Yes /Sheehan Yes /
Voctel4esanq Yes to authorize staff to enter into an Agreement with the City of South Lake
Tahoe to provide the relocation of water utilities and to reimburse for asphalt paving not
installed.
g. Approve Payment of Claims (Debbie Henderson,Accounting Manager)
Moved Sheehan /Second Voqelgesang /Cefalu Yes /Jones Yes /Wallace Yes / Sheehan Yes /
Voqelgesanq Yes to approve Payment of Claims in the amount of$1,901,903.35.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report.
BOARD MEMBER REPORTS:
Director Wallace reported he represented the Board at the ECC Meeting this morning. He also
attended the July 15'h Wildland Fire Forum hosted by the District, which was well represented by
various legislators and agencies around the lake. Director Jones reported he also attended the
Forum and mentioned that the Forest Service was represented by their regional office, showing a
higher level of commitment. The tunds we are receiving through the fire partnership are well worth
the efforf being put into it. Director Jones gave kudos to Dennis Cocking on organizing the Forum.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones reporfed he was unable to attend the meeting on July 15th as he attended the
Wildland Fire Forum at the District.
GENERAL MANAGER REPORT:
Richard Solbriq reported on several items:
• The July 15th Wildfire Forum at the District
• A public meeting is scheduled at the Luther Pass Pump Station on July 23�d at 5:30 p.m.
• The AGM has completed an application to become an ACWA Region 3 Board Member, and
a Resolution will be brought forward for Board consideration at the next meeting.
• The City Water MOU expired yesterday and from here forward the City will be paying for their
water usage and the District will pay for encroachment fees.
• The District received a billing from South Tahoe Chamber for a business rate membership at
$300 and for the last several years the District has been a member at the non-profit rate. The
Board directed Solbrig to inquire about renewing at the non-profit rate.
REGULAR BOARD MEETING MINUTES-July 16, 2015 PAGE-5
STAFF/ATTORNEY REPORTS:
Staff introduced Steve Caswell, District Senior Engineer who started today. Steve comes to the District
from Carollo Engineers and worked on the Headworks project.
ADJOURNMENT TO CLOSED SESSION: 3:28 pm
RECONVENED TO OPEN SESSION: 3:38 p.m.
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for
conference with legal counsel regarding existing litigation: EI Dorado County Superior Court Case
SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District.
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for
conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al.,
County of EI Dorado, Superior Court Case No. SC20010165.
No recortable Board action.
ADJOURNMENT: 3:38 p.m.
Randy Vogelgesang, Board President
' South Tahoe Public Utility District
Melonie Guttry, Clerk of the oard
South Tahoe Public Utility District