Minutes 08/20/2015 50uTH rqHoF
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UTILITY�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla,Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 20, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in regular session at 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Liz Kauffman,
Julie Ryan, Lynn Nolan, Doug VanGorden, Randy Curtis, Kim Garon, Stephen Caswell, Chris Skelly, Tori
Lenstrom, Tim Bledsoe, Debbie Henderson
CONSENT CALENDAR:
Moved Sheehan /Second Jones / Cefalu Absent /Jones Yes / Voaelgesanca Yes / Sheehan Yes/
Wallace Yes to approve the Consent Calendar as presented.
a. REVISED RESOLUTION NO. 2989-15 FOR DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENTS
CLEAN WATER STATE REVOLVING LOAN
(Lynn Nolan, Grant Coordinator)
Adopted revised Resolution No. 2989-15 for Diamond Valley Ranch Irrigation Improvements
Clean Water State Revolving Loan.
b. RESOLUTION NO. 2990-15. RESOLUTION NO. 2991-15 AND RESOLUTION NO. 2992-15 TO SUBMIT
APPLICATION FOR TREATMENT PLANT PRIMARY CLARIFIER 1 CLEAN WATER STATE REVOLVING
LOAN FUND
(Lynn Nolan, Grant Coordinator)
Adopted Resolution No. 2990-15, Resolution No. 2991-15 and Resolution No. 2992-15 to apply
for Treatment Plant Primary Clarifier Clean Water State Revolving Loan.
REGULAR BOARD MEETING MINUTES-August 20, 2015 PAGE-2
c. RESOLUTION NO. 2993-15. RESOLUTION NO. 2994-15 AND RESOLUTION NO. 2995-15 TO APPLY
FOR AERATION BASIN 3 REHABILITATION CLEAN WATER STATE REVOLVING FUND
(Lynn Nolan,Grant Coordinator)
Adopt Resolution No. 2993-15, Resolution No. 2994-15 and Resolution No. 2995-15 to apply for
Aeration Basin 3 Rehabilitation Clean Water State Revolving Loan.
d. CAPITAL OUTLAY ACCOUNTS ROLLOVER
(Shannon Cotulla, Assistant General Manager)
Authorized staff to direct rollover funds budgeted in 2014/2015 fiscai year to the 2015/2016
fiscal year.
e. AFLAC PLAN AMENDMENT
(Liz Kauffman, Human Resources Coordinator)
Approved Aflac Plan Amendment
f. REGULAR BOARD MEETING MINUTES: Auqust 6. 2015
(Melonie Guttry, F�cecutive Services Manager/Clerk of the Board)
Approved August 6, 2015 Minutes
ITEMS FOR BOARD ACTION
a. Osgood Street Sewer Pipeline Emergency Replacement �stephen casweu,Senior Engineer) -Staff
gave an overview of the pipeline project and the reasons for emergency replacement
indicating that this project is a potential threat to the environment if not handled swiftly. Staff
reported they are working with the finance department to determine funding for the project
and have solicited a quote from White Rock Construction who is currently working on a
project in close proximity. The quote came in under the $150,000 budget and staff believes
there may be other project cost saving areas.
Moved Wallace / Second Sheehan / Cefalu Absent/Jones Yes / Vogelqesanq Yes /Sheehan
Yes/ Wallace Yes to (1) Determine an emergency exists pursuant to Section 1102 of the Public
Contract Code; (2) Determine substantial evidence has been presented to authorize an
exception be made pursuant to Section 22050 of the Public Contract Code that this
emergency will not permit a delay resulting from a competitive solicitation for bids and that
this action is necessary to respond to the emergency; (3) Adopt Resolution No. 2988-15
delegating authority to the Generai Manager and Assistant General Manager/Engineer to
order any action necessary to respond to this emergency; (4) Determine this project is exempt
from CEQA pursuant to Public Resource Code Section 210808(b)(2) and (4) and authorize filing
a Notice of Exemption; and, (5) Approve expenditures necessary to start emergency repairs,
estimated to be $150,000.
b. Approve Payment of Claims (�ebbie Henderson, Accounting Manager)
Moved Sheehan /Second Vocelqesang / Cefalu Absent/ Jones Yes /Wallace Yes /Sheehan
Yes / Vo4elgesang Yes to approve Payment of Claims in the amount of$1,064,319.38.
STANDING AND AD-HOC COMMIITEE REPORTS:
Nothing to report
REGULAR BOARD MEETING MINUTES-August 20, 2015 PAGE-3
BOARD MEMBER REPORTS:
Director Wallace announced former Board Member Tom Compton's wife passed away and a service
will be he�d in September. Wallace will provide more details as available. Director Jones announced
that former District staff, Conrad Ross, recently passed away.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones reported the EI Dorado County Water Agency held their meeting at the District on
August 12th, which included presentations from District staff and Tahoe City PUD.
GENERAL MANAGER REPORT:
• District staff has been working on state loan contracts and although nothing is in hand, there is
a date for starting to bill construction costs to the state loan. The state has not made a final
decision on interest rates. The District has been contacted by Senator Gaines' Office who is
unsatisfied with the lack of response. Gaines' Office is sending a letter to the state board
regarding these issues, asking for District input, which has been provided.
• The District was notified by ACWA that another trailer bill is in the works proposing a water tax
on California water customers. Staff may draft a Resolution opposing the tax for approval at
the next Board Meeting.
• The Tahoe Summit is scheduled for Monday, August 24t" at 10 a.m. at Roundhill Pines.
Carpooling will begin at 8:30 a.m. from the District to the shuttle parking lot.
• District staff inet with the Lake Tahoe Partnership group this morning to discuss two versions of
the Lake Tahoe Restoration Act in preparation for the Lake Tahoe Summit.
STAFF/ATTORNEY REPORTS:
Staff reported they have a meeting scheduled Wednesday, August 26th with the State Water Board
to hopefully influence discussions regarding conservation standards.
THERE WAS NO CLOSED SESSION
ADJOURNMENT: 2:38 p.m. � �
L
Randy Vogelgesang, Board President
� South Tahoe Public Utility District
Melonie Guttry, Cle k of the B rd
South Tahoe Public Utility District