Minutes 10/01/2015 yo�TH rAtioF
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
October 1, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in regular session at 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: Present: President Vogelgesang, Directors, Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Randy Curtis, Jim Hilton, Tim Bledsoe, Julie Ryan, Stephen Caswell, Linda Brown, John Thiel,
Terry Powers, Brian Bartlett, Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Eileen Eidam
Guests: None
CONSENT CALENDAR:
Moved Sheehan/Second Wallace / Cefalu Absent /Jones Yes / Voqelaesang Yes /Sheehan Yes/
Wallace Yes to approve the Consent Calendar as presented.
a. CALIFORNIA TAHOE CONSERVANCY FOR PROPOSITION 1 FUNDING FOR TURF
REMOVAL/AQUATIC INVASIVE SPECIES OUTREACH AND EDUCATION IN THE TAHOE KEYS
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 3003-15 for grant application to the California Tahoe Conservancy for
Proposition 1 funding for turf removal and aquatic invasive species outreach and education in
the Tahoe Keys.
b. 2015 FIRE HYDRANT SERVICE EXPANSION PROJECT
(Julie Ryan, Principal Engineer)
Authorized staff to enter into a Reimbursement Agreement with Lakeside Mutual Water
Company (LMWC) to replace three fire hydrants within the LMWC service area, with potential
minor modifications to be made by staff.
REGULAR BOARD MEETING MINUTES-October 1, 2015 PAGE-2
c. TRUCKEE MARSH SEWER FACILITIES PROTECTION PROJECT
(Ivo Bergsohn, Hydrogeologist)
1) Approved Change Order No. 3 (Year 2) to V8� C Construction, Inc., for$4,228.75; 2)
Approved the Partial Closeout Agreement and Release of Claims for V8�C Construction, Inc.,
and 3) Authorized staff to file a Notice of Completion with the EI Dorado County Clerk for Year
2 improvements.
d. TRUCKEE MARSH SEWER FACILITIES PROTECTION PROJECT
(Ivo Bergsohn, Hydrogeologist)
Accepted the cost proposal from Lumos and Associates, in the amount of $9,500, for
professional land survey services required for the Upper Truckee Marsh Sewer Facilities
Protection Project-Year 2 Improvements.
e. REGULAR BOARD MEETING MINUTES: September 17, 2015
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved September 17, 2015 Minutes
ITEMS FOR BOARD ACTION
a. Osgood Street Sewer Pipeline Emergency Replacement Project (stephen casweii,Senior Engineer) —
Staff reported the project at Osgood Street is complete.
Moved Voqelqesang / Second Sheehan / Cefalu Absent / Jones Yes / Voqelqesanq Yes /
Sheehan Yes/ Wallace Yes Pursuant to Public Contract Code Section 22050(c), to continue
emergency action to replace 400 linear feet of sewer pipe on the former Osgood Street
location.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan /Second Vogelgesang /Cefalu Absent / Jones Yes / Wallace Yes /
Sheehan Yes / Vogelgesan Yes to approve Payment of Claims in the amount of
$1,993,453.02.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to Report
BOARD MEMBER REPORTS:
Director Jones reported that the Governor's Office of Planning and Research is hosting a Water
Action Plan Workshop on October 7'", gtn and 9th at the District Office in the Boardroom. At present,
Director Jones, Shannon Cotulla and Lynn Nolan will be attending. Director Jones also discussed the
Headwaters Work Group and their plans to create legislation to fund and form a ten-year program to
coordinate headwater activities.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Jones relayed that the next EI Dorado County Water Agency Board of Director's Meeting will
be Wednesday, October 14, 2015.
GENERAL MANAGER REPORT: Richard Solbrig discussed the 2015 Water Meter Project loan. It is
anticipated that staff of the State Water Resources Board will be recommending at their October 20,
2015, Board Meeting that the District be awarded the zero percent interest loan.
REGULAR BOARD MEETING MINUTES-October 1, 2015 PAGE-3
Richard Solbrig discussed a letter which was recently sent by the District to the City of South Lake
Tahoe detailing areas where the City could reduce their utility bills by close to $45,000. Discussion
continued regarding the uncertainty of the most recent MOU between the City and the District, the
City Franchise Ordinance and the City's recent talks of possible attempts of eminent domain. The
Board decided to refrain on any decisions/actions until the City initiates dialogue and pursues these
issues further.
Richard Solbrig stated the City is having a 50th Anniversary Gala on November 7, 2015, at the Lake
Tahoe Resort Hotel. The Board will buy a table for this event for$500.
STAFF/ATTORNEY REPORTS:
Jim Hilton gave an update on Sorensen's Resort, reporting that Alpine County currently possesses
capacity rights to discharge treated wastewater into the District's C-Line, and has had this right since
the inception of the District's export system. Sorenson's has, over the years, requested to utilize the
County's capacity for access rights to the C-Line as well, and most recently passed the water quality
standards requirement to begin this process, guaranteeing they will meet the minimum requirement
of 2,000 gallons of effluent per day. Alpine County has still yet to establish an Agreement with
Sorensen's, however, is currently in that process. Once this Agreement is in place and the
infrastructure has been approved, Sorensen's will have the ability to connect to the C-Line.
ADJOURNMENT TO CLOSED SESSION: 2:40 p.m.
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for
conference with legal counsel regarding existing litigation: EI Dorado County Superior Court Case
SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District.
No reportable Board action.
b. Significant exposure to litigation pursuant to subdivision (d)(2) of Section 54956.9 of the Government
Code-one case.
No reportable Board action.
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for
conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al.,
County of EI Dorado, Superior Court Case No. SC2001 Ol 65.
No reportable Board action.
RECONVENED TO OPEN SESSION: 3:00 p.m.
ADJOURNMENT: 3:00 p.m.
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Randy Vogelgesang, Board President
South Tahoe Public Utility District
Eileen Eidam, Assistant Clerk to the Board
South Tahoe Public Utility District